Buckman Direct Diversion Board

AGENDA BUCKMAN DIRECT DIVERSION BOARD JULY 07, 2022 AT 4:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR BUCKMAN DIRECT DIVERSION COMMITTEE MEETING Join on Zoom: https://santafenm-gov.zoom.us/j/83493053589 Meeting ID: 834 9305 3589 By Phone: 646 931 3860 US – Meeting ID: 834 9305 3589 Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. APPROVAL OF MINUTES a. Approval of Minutes from the June 02, 2022 Buckman Direct Diversion Board Meeting. 6. PRESENTATION/INFORMATIONAL ITEMS a. Monthly Update on the BDD Operations. (Randy Sugrue, BDD Operations Superintendent, rcsurgue@santafenm.gov, 505-955-4507) b. Report from Facilities Manager.(Verbal)(Rick Carpenter, BDD Facilities Manager, rrcarpenter@santafenm.gov, 505-955-4207) BUCKMAN DIRECT DIVERSION BOARD MEETING Thursday, July 7, 2022 Page 1 of 3  AGENDA BUCKMAN DIRECT DIVERSION BOARD JULY 07, 2022 AT 4:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE c. Report on the June 30, 2022 Fiscal Services Audit Committee (FSAC) (Verbal)(Antoinette Armijo-Rougemont, BDD Accounting Supervisor, amarmijo@santafenm.gov) d. Buckman Direct Diversion Audit: Update on City of Santa Fe Fiscal Year 2021 Audit (Verbal) (Ricky Bejarano, Accounting Office, rabejarano@santafenm.gov) e. Report and Update regarding the May 26, 2022 Annual Review Meeting pursuant to Section H of the 2022 Memorandum of Understanding between the US DOE, Office of Environmental Management, Los Alamos Field Office and the Buckman Direct Diversion Board Regarding Notification of Streamflow and Water Quality Monitoring in Los Alamos and Pueblo Canyons. (Rick Carpenter, BDD Facilities Manager, rrcarpenter@santafenm.gov, 505-955-4206 and Kyle Harwood, Counsel, kyle@egolflaw.com, 505-986-9641). 7. ACTION ITEMS: CONSENT a. Request for approval of Amendment No. 1 to the Service Agreement #21-0521 with Alpha Southwest Inc. to extend the term to a date of June 30, 2023. (Monique Maes, Contract Administrator, 1-505-955-4508 mmmaes@santafenm.gov) b. Request for approval of Amendment No. 3 to the Service Agreement # 19-0301 with Alpha Southwest, Inc. to extend term to a date of April, 4th 2023, and increase compensation in the amount of $60,000.00 plus applicable tax, to provide on-call emergency repair services. (Monique Maes, Contracts Administrator 1-505-955-4508 mmmaes@santafenm.gov) c. Request formal adoption of the Fiscal Year 2023 Annual Operating Budget in the amount of $8,235,780, plus $1,000,000 in contributions to the Major Repair and Replacement Fund. (Rick Carpenter, BDD Facilities Manager, rrcarpenter@santafenm.gov, 955-4507, and Antoinette Armijo- Rougemont, amamrijo@santafenm.gov, 955-4506) BUCKMAN DIRECT DIVERSION BOARD MEETING Thursday, July 7, 2022 Page 2 of 3  AGENDA BUCKMAN DIRECT DIVERSION BOARD JULY 07, 2022 AT 4:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE 8. ACTION ITEMS: DISCUSSION AND ACTION a. Request for approval to extend chemical contract bids for an additional year from various awarded vendors for a total amount of $791,288 for FY22/23 (Monique Maes, Contracts Administrator 1-505-955-4508 mmmaes@santafenm.gov) 9. MATTERS FROM THE PUBLIC: 10. MATTERS FROM THE BOARD 11. NEXT MEETING: Thursday, August 4, 2022 at 4:00 PM 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. BUCKMAN DIRECT DIVERSION BOARD MEETING Thursday, July 7, 2022 Page 3 of 3