Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA JANUARY 03, 2022 5:00 PM ATTEND VIRTUALLY SPECIAL PROCEDURES FOR FINANCE COMMITTEE MEETING Attendance: In response to the State’s declaration of a Public Health Emergency, the Mayor’s Proclamation of Emergency, and the ban on public gatherings in excess of those permitted in the current Public Health Order, the Finance Committee meeting will be conducted virtually. Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The video recording of this meeting will also remain available for viewing at any time on the City’s YouTube channel at https://www.youtube.com/user/cityofsantafe. Staff is available to help members of the public access pre-recorded meetings on-line at any time during normal business hours. Please call 955-6521 for assistance. Virtually: Attend on Zoom at https://santafenm-gov.zoom.us/j/85422502884? pwd=LzNybjd2bnhJQTh6N0cweEM1cDVPQT09 Passcode: 523416 Telephone: 929 205 6099 Webinar ID: 854 2250 2884 Passcode: 523416 Agenda: The agenda for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. APPROVAL OF MINUTES FINANCE COMMITTEE MEETING Monday, January 3, 2022 Page 1 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA JANUARY 03, 2022 5:00 PM ATTEND VIRTUALLY a. Finance Committee – November 29, 2021 6. PRESENTATIONS a. FY21 Audit Status Update. (Mary McCoy, Finance Director, mtmccoy@santafenm.gov, 505-955-6171) 7. ACTION ITEMS: CONSENT a. Request for Approval to Purchase Two Automated Side Load Collection Vehicles for Residential Recycling Waste Collection Services with Bruckners Truck Sales, Inc. via the Cooperative Education Services in the total amount of $879,068. (Lawrence Garcia, ESD Maintenance Manager, lmgarcia@santafenm.gov) 1) Request for Approval of a Budget Adjustment Resolution (BAR) in the amount of $131,790 from Fund 510 Cash Balance for the purchase of two Residential Collection Vehicles. Committee Review: Public Works and Utilities Committee: 11/08/2021 Finance Committee: 01/03/2022 Governing Body: 01/12/2022 b. Request Approval of Contract Amendment #1 to Extend the Term for the Approval of Service Agreement with Pluma LLC in the Total Amount of $334,873.00 for Roof, HVAC, and Employee Parking Security Measures; Caryn Grosse, 505-955-5938, clgrosse@santafenm.gov COMMITTEE SCHEDULE: Public Works/Utilities Committee 12/13/2021 Finance Committee 1/3/2022 Governing Body 1/12/2022 c. Request for Approval of Library 2020 GO BOND in the Amount of $171,276.71 (Maria Tucker, Library Division Director, 505.955.6678, metucker@santafenm.gov) 1) Request for Approval of Budget Amendment Resolution (BAR) – Budget 2020 GO BOND FINANCE COMMITTEE MEETING Monday, January 3, 2022 Page 2 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA JANUARY 03, 2022 5:00 PM ATTEND VIRTUALLY Committee Review: Finance Committee: 01/03/2022 Public Works and Utilities Committee: 01/10/2022 Governing Body: 01/12/2022 d. Request Approval of a Construction Services Contract with CES/HELLAS Construction Inc. for On-Call Construction Services in an Amount not to Exceed $2,500,000 Inclusive of New Mexico Gross Receipts Tax (NMGRT). (Melissa McDonald, Interim Parks Division Director, mamcdonald@santafenm.gov, 505-303-9502). Committee Review: Finance Committee: 01/03/2022 Public Works & Utilities Committee: 01/10/2022 Governing Body: 01/12/2022 e. Request for the Approval of the Agreement with B&D Industries for the Installation of Soccer Field Lighting at the Municipal Recreation Complex in the Total Amount of $666,342.43 Including New Mexico Gross Receipts Tax. (Melissa A. McDonald, Parks Division Director, mamcdonald@santafenm.gov, 505-303-9502). 1) Request for Approval of Budget Amendment Resolution (BAR) to allocate $500,000 from the Santa Fe County Match Funds per MOU 19-0792 into budget for this project. Committee Review Finance Committee: 01/03/2022 Public Works: 01/10/2022 City Council: 01/12/2022 f. Consideration of Resolution No. 2022-__. (Councilor Lindell and Councilor Cassutt) A Joint Resolution Recognizing the Existence of Open Items Related to Annexation and Establishing Negotiating Teams to Develop Non-Binding Proposals to Resolve Those Items. (Pat Feghali, Assistant City Attorney: pfeghali@santafenm.gov) Committee Review: Introduced: 12/08/21 Finance Committee: 01/03/22 FINANCE COMMITTEE MEETING Monday, January 3, 2022 Page 3 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA JANUARY 03, 2022 5:00 PM ATTEND VIRTUALLY Public Works and Utilities Committee: 01/10/22 Governing Body: 01/12/22 g. CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber) A Resolution Rescinding Resolution No. 2021-3 Relating to the Open Meetings Act; and Adopting Annual Notice Requirements for 2022. (Kristine Mihelcic, City Clerk: kmmihelcic@santafenm.gov, 955-6846) Committee Review: Introduced: 12/08/21 Finance Committee: 01/03/22 Public Works and Utilities Committee: 01/10/22 Governing Body: 01/12/22 h. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Rivera) A Resolution Supporting the Application and Response to the Request for Proposals Issued by the North Central New Mexico Economic Development District, Non-Metro New Mexico Area Agency on Aging for Continuation of Services for the Senior Citizens of the City of Santa Fe. (Anya Alarid, Project Administrator: aalarid@santafenm.gov, 955-4744) Committee Review: Introduced: 12/08/21 Finance Committee: 01/03/22 Governing Body: 01/12/22 i. CONSIDERATION OF BILL NO. 2022-__. (Councilor Romero-Wirth and Councilor Cassutt) An Ordinance Amending Section 2-1.13 SFCC 1987 to Establish that the Mayor Pro Tempore Shall Serve on One City Council Standing Committee, Which Shall be the Finance Committee. (Jesse Guillen, Legislative Liaison: jbguillen@santafenm.gov, 955-6518) Committee Review: Introduced: 12/08/21 Finance Committee: 01/03/22 Public Works and Utilities Committee: 01/10/22 Governing Body (request to publish): 01/12/22 Quality of Life Committee: 01/17/22 Governing Body (public hearing): 02/09/22 FINANCE COMMITTEE MEETING Monday, January 3, 2022 Page 4 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA JANUARY 03, 2022 5:00 PM ATTEND VIRTUALLY 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Tuesday, January 18, 2022 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, January 3, 2022 Page 5 of 5