Finance Committee
Regular MeetingSanta Fe, NM · March 21, 2022
Agenda
REGULAR MEETING OF
THE FINANCE COMMITTEE
AGENDA MARCH 21, 2022
5:00 PM
ATTEND VIRTUALLY
SPECIAL PROCEDURES FOR FINANCE COMMITTEE MEETING
Attendance: In response to the State’s declaration of a Public Health Emergency, the
Mayor’s Proclamation of Emergency, and the ban on public gatherings in excess of those
permitted in the current Public Health Order, the Finance Committee meeting will be
conducted virtually.
Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s
YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live
stream can be accessed at this address from most smartphones, tablets, or computers.
The video recording of this meeting will also remain available for viewing at any time on the
City’s YouTube channel at https://www.youtube.com/user/cityofsantafe. Staff is available to
help members of the public access pre-recorded meetings online at any time during normal
business hours. Please call 955-6521 for assistance.
Zoom: https://santafenm-gov.zoom.us/j/84082105587?
pwd=ZDE2bUNPdkdQdEx0dmVHaWlQbmt5dz09
Passcode: 946866
By Phone: 929 205 6099 Webinar ID: 840 8210 5587 – Passcode: 946866
Agenda: The agenda for the meeting will be posted at
https://santafe.primegov.com/public/portal.
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF AGENDA
4. APPROVAL OF CONSENT AGENDA
5. APPROVAL OF MINUTES
a. Finance Committee – February 28, 2022
FINANCE COMMITTEE MEETING
Monday, March 21, 2022
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REGULAR MEETING OF
THE FINANCE COMMITTEE
AGENDA MARCH 21, 2022
5:00 PM
ATTEND VIRTUALLY
6. PRESENTATION
a. FY21 Audit Status Update (Mary McCoy, Finance Director)
b. Economic Update (Reilly S. White, PhD, Erebor LLC)
7. ACTION ITEMS: CONSENT
a. Request for Approval of Professional Services Agreement with Weston
Solutions Inc. in the Total Amount of $568,652.92 including NMGRT to
Provide Engineering Design Services to CIP project #899A Acequia Trail
Extension Project. (Romella Glorioso-Moss, Sr. Project Administrator,
rsglorioso-moss@santafenm.gov, 505-955-6623)
Committee Review:
Finance Committee: 03/21/2022
Public Works & Utilities Committee: 03/28/2022
Governing Body: 03/30/2022
b. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total
Amount of $224,892 from Roads Impact Fees to Capital Improvement
Projects CIP No. 842B Camino Entrada Roundabout (Romella Glorioso-
Moss, Sr. Project Administrator, rsglorioso-moss@santafenm.gov,
505-955-6623)
Committee Review:
Finance Committee: 03/21/2022
Public Works & Utilities Committee: 03/28/2022
Governing Body: 03/30/2022
c. Approval of Amendment #3 to the Professional Services Agreement
#21-0533 increasing the compensation by $1,000,000 to the total amount of
$3,000,000 exclusive of NMGRT for On-Call Professional Design Services
with Wilson & Co. (Romella Glorioso-Moss, Sr. Project Administrator,
rsglorioso-moss@santafenm.gov, 505-955-6623)
Committee Review:
Finance Committee: 03/21/2022
Public Works & Utilities Committee: 03/28/2022
FINANCE COMMITTEE MEETING
Monday, March 21, 2022
Page 2 of 23
REGULAR MEETING OF
THE FINANCE COMMITTEE
AGENDA MARCH 21, 2022
5:00 PM
ATTEND VIRTUALLY
Governing Body: 03/30/2022
d. Approval of a Memorandum of Agreement with Santa Fe County to authorize
the City to conduct Henry Lynch Reconstruction Project design funded by
NMDOT grant on the portion of Henry Lynch owned by the County. (Regina
Wheeler, Public Works Director, 505-955-6622, rawheeler@santafenm.gov)
Committee Review:
Finance Committee: 03/21/2022
Public Works & Utilities Committee: 03/28/2022
Governing Body: 03/30/2022
e. Request for Approval of Services Agreement in the Total Amount of
$391,485.05 including NMGRT, for Santa Fe Railyard Park Playground
Rehabilitation & Banco Replacement with Exerplay Inc. via CES
(Cooperative Educational Services); (Therese Martinez, Project
Administrator, tmartinez@santafenm.gov, 505-955-5937)
Committee Review:
Finance Committee: 3/21/2022
Public Works Committee: 03/28/2022
Governing Body: 03/30/2022
f. Request for Approval of of Sixteen (16) Professional Service Agreements for
Parts, Supplies and Services in the Total Amount of $3,520,000. (Lawrence
Garcia, Environmental Services Division Maintenance
Manager: lmgarcia@santafenm.gov, 505-955-2241)
Committee Review:
Public Works and Utilities Committee: 02/21/2022
Finance Committee: 02/28/2022
Finance Committee 02/21/2022
Governing Body: 03/30/2022
g. Request for Approval of FY22 Supplemental Police Vehicle Purchase for the
Vehicles, Equipment and Labor Costs Associated with Each Vehicle in the
Total Amount of $2,962,286.02. Funding and Budget Adjustment Resolution
was Approved at the March 9, 2022 Governing Body Meeting. (Ben Valdez,
Deputy Chief of Police: bpvaldez@santafenm.gov, 505-955-5040)
FINANCE COMMITTEE MEETING
Monday, March 21, 2022
Page 3 of 23
REGULAR MEETING OF
THE FINANCE COMMITTEE
AGENDA MARCH 21, 2022
5:00 PM
ATTEND VIRTUALLY
Committee Review:
Public Safety Committee: 03/15/2022
Quality of Life Committee: 03/16/2022
Finance Committee: 03/21/2022
Governing Body: 03/30/2022
h. CONSIDERATION OF RESOLUTION 2022-___ (Councilor Lindell,
Councilwoman Villarreal) Authorizing the Sale and Consumption of Alcohol
During the Off the Rails: SITE Santa Fe Annual Benefit and Concert on City
Property on Thursday, June 23, 2022, Pursuant to Subsection 23-6.2(C)
SFCC 1987. (Kristine Mihelcic, Community Engagement Director and City
Clerk: kmmihelcic@santafenm.gov, 505-955-6846)
Committee Review:
Quality of Life Committee: 03/16/2022
Finance Committee: 03/21/2022
Governing Body: 03/30/2022
i. Request for the Approval of Memorandum of Agreement for FY22-26 for
Santa Fe Community College Scholarships for Area Veterans and their
Spouses, Children and Grandchildren between the City of Santa Fe Veterans
Advisory Board (VAB) and the Santa Fe Community College Foundation
(SFCCF) for a total amount of $72,000.00; (Julie Sanchez,
jjsanchez@santafenm.gov and (505) 955-6678)
COMMITTEE REVIEW:
Quality of Life Committee: 03/16/2022
Finance Committee: 03/21/2022
Governing Body: 03/30/2022
j. Request for Approval of Amendment #1 to the On-call Professional Services
Agreement increasing Compensation in the amount of $1,000,000 to the total
amount of $1,500,000 exclusive of NMGRT with WSP Solutions USA Inc.
(Romella Glorioso-Moss, Sr. Project Administrator, rsglorioso-
moss@santafenm.gov, 505-955-6623)
Committee Review:
Finance Committee: 03/21/2022
Public Works & Utilities Committee: 03/28/2022
FINANCE COMMITTEE MEETING
Monday, March 21, 2022
Page 4 of 23
REGULAR MEETING OF
THE FINANCE COMMITTEE
AGENDA MARCH 21, 2022
5:00 PM
ATTEND VIRTUALLY
Governing Body: 03/30/2022
k. Request Approval of a Budget Adjustment Resolution (BAR) to transfer
$800,000 from Parks Capital Impact Fees to Parks (org Prks Trails 3359980
and object 572970 WIP Construction) for the construction of new Tennis
Courts. (Melissa McDonald, mamcdonald@santafenm.gov, 505-303-9502)
Committee Review
Finance Committee 3/21/22
Public Works & Utilities Committee 3/28/22
Governing Body 3/30/22
l. Request for approval for MOU Agreement with The State of New Mexico
Department of Information Technology and the City of Santa Fe in the
amount of $96,768 paid $2,688/Month for the Term of three years to move
the City's main computing and networking systems to a built-to-purpose data
center facility. (Manuel Gonzales, ITT Director,
mmgonzales@santafenm.gov, 505-955-5531, Joe Abeyta, ITT Project
Manager, jmabeyta@santafenm.gov, 505-955-5518)
COMMITTEE REVIEW
Finance: 3/21/2022 Public Works: 3/28/20222022 Governing Body: 3/30/2022
m. Request for the Approval of Agreement between Document Solutions and
The City of Santa Fe in the Total Amount of $974,322 paid Monthly in the
Estimated Amount of $13,532/Month for Managed Print Services and
Maintenance for the Term of Six Years (Seventy Two Months); (Document
Solutions); (Manuel Gonzales, mmgonzales@santafenm.gov,
505-955-5576)
Committee Review Finance: March 21, 2022 Public Works: March 28, 2022
Governing Body: March 30, 2022
n. Request for Approval of Amendment No. 1 to Contract #3203041 with
Jaramillo Accounting Group (JAG) to increase compensation from $216,875
to $307,014 including New Mexico Gross Receipts Tax (NMGRT). (Ricky
Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov;
505-955-6137).
Committee Review:
Finance Committee 3/21/22
FINANCE COMMITTEE MEETING
Monday, March 21, 2022
Page 5 of 23
REGULAR MEETING OF
THE FINANCE COMMITTEE
AGENDA MARCH 21, 2022
5:00 PM
ATTEND VIRTUALLY
Public Works Committee 3/28/22
Governing Body 3/30/22
o. Request for Approval of Amendment No. 1 to Contract #3203129 with Harry
Sloan DOB HS3 Consultants to increase compensation from $197,356 to
$376,132 including New Mexico Gross Receipts Tax (NMGRT). (Ricky
Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov;
505-955-6137).
Committee Review:
Finance Committee 3/21/22
Public Works Committee 3/28/22
Governing Body 3/30/221
p. Request for Approval of Amendment No. 1 to Contract #320348 with REDW,
LLC to increase compensation from $195,255 to $309,638 including New
Mexico Gross Receipts Tax (NMGRT). (Ricky Bejarano, Chief Accounting
Officer, rabejarano@santafenm.gov; 505-955-6137).
Committee Review:
Finance Committee 3/21/22
Public Works Committee 3/28/22
Governing Body 3/30/22
q. Request for Approval of Amendment No. 1 to Contract #3203045 with
Beasley Mitchell & Company to increase compensation from $87,021 to
$335,600 including New Mexico Gross Receipts Tax (NMGRT). (Ricky
Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov;
505-955-6137).
Committee Review:
Finance Committee 3/21/22
Public Works Committee 3/28/22
Governing Body 3/30/22
8. MATTERS FROM STAFF
9. MATTERS FROM THE COMMITTEE
10. MATTERS FROM THE CHAIR
FINANCE COMMITTEE MEETING
Monday, March 21, 2022
Page 6 of 23
REGULAR MEETING OF
THE FINANCE COMMITTEE
AGENDA MARCH 21, 2022
5:00 PM
ATTEND VIRTUALLY
11. NEXT MEETING: Monday, April 4, 2022
12. ADJOURN
Persons with disabilities in need of accommodations, contact the City Clerk’s
office at 955-6521, five (5) working days prior to meeting date.
FINANCE COMMITTEE MEETING
Monday, March 21, 2022
Page 7 of 23
VOTE SUMMARY
Meeting Name - Public Works and Utilities Committee
Meeting Start Date - 02/22/2022
Meeting Committee - Public Works and Utilities Committee
Item Title - Request for Approval of sixteen (16) Professional Service Agreements for Parts, Supplies,
or Services in the total amount of $3,520,000. (Lawrence Garcia, ESD Maintenance Manager,
lmgarcia@santafenm.gov, 955-2241)
Committee Review:
Public Works and Utilities Committee: 02/21/2022
Finance Committee: 02/28/2022
Governing Body: 03/09/2022
Item Type - professional services agreement (PSA)
Item Owner - Lawrence Garcia
Item Sponsor -
Item Tracking Number - 22-13708
Motion Type - Approve
Motion Mover - Amanda Chavez
Motion Seconder - Lee Garcia
Motion Status - approved
Vote For Count - 5
Vote Against Count - 0
Vote Abstain Count - 0
Vote Absent Count - 0
Vote For Names - Chris Rivera, Michael Garcia, Carol Romero-Wirth, Lee Garcia, Amanda Chavez
Vote Against Names -
Vote Abstain Names -
Vote Absent Names -
VOTE SUMMARY
User Name - Jamie-Rae Diaz
User Email - jldiaz@santafenm.gov
VOTE SUMMARY
Meeting Name - Finance Committee
Meeting Start Date - 03/01/2022
Meeting Committee - Finance Committee
Item Title - Request for Approval of Professional Service Agreements with Allstate
Hydraulic Inc. for Maintenance and Repair Services in the Total Amount of $320,000.
(Lawrence Garcia, ESD Maintenance Manager, lmgarcia@santafenm.gov, 955-
2241)
Committee Review:
Public Works and Utilities Committee: 02/21/2022
Finance Committee: 02/28/2022
Governing Body: 03/09/2022
Item Type - professional services agreement (PSA)
Item Owner - Lawrence Garcia
Item Sponsor -
Item Tracking Number - 22-13708
Motion Type - Postpone to a Date Certain
Motion Mover - Signe Lindell
Motion Seconder - Jamie Cassutt
Motion Status - approved
Vote For Count - 5
Vote Against Count - 0
Vote Abstain Count - 0
Vote Absent Count - 0
Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera
Vote Against Names -
Vote Abstain Names -
Vote Absent Names -
VOTE SUMMARY
User Name - Carolynn Roibal
User Email - clroibal@santafenm.gov
VOTE SUMMARY
Meeting Name - Finance Committee
Meeting Start Date - 03/01/2022
Meeting Committee - Finance Committee
Item Title - Request for Approval of Professional Service Agreements with Allstate
Hydraulic Inc. for Maintenance and Repair Services in the Total Amount of $320,000.
(Lawrence Garcia, ESD Maintenance Manager, lmgarcia@santafenm.gov, 955-
2241)
Committee Review:
Public Works and Utilities Committee: 02/21/2022
Finance Committee: 02/28/2022
Governing Body: 03/09/2022
Item Type - professional services agreement (PSA)
Item Owner - Lawrence Garcia
Item Sponsor -
Item Tracking Number - 22-13708
Motion Type - Postpone to a Date Certain
Motion Mover - Signe Lindell
Motion Seconder - Jamie Cassutt
Motion Status - approved
Vote For Count - 5
Vote Against Count - 0
Vote Abstain Count - 0
Vote Absent Count - 0
Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera
Vote Against Names -
Vote Abstain Names -
Vote Absent Names -
VOTE SUMMARY
User Name - Carolynn Roibal
User Email - clroibal@santafenm.gov
VOTE SUMMARY
Meeting Name - Quality of Life Committee
Meeting Start Date - 03/16/2022
Meeting Committee - Quality of Life Committee
Item Title - Request for Approval of FY22 Supplemental Police Vehicle Purchase for
the Vehicles, Equipment and Labor Costs Associated with Each Vehicle in the Total
Amount of $2,962,286.02. Funding and Budget Adjustment Resolution was
Approved at the March 9, 2022 Governing Body Meeting. (Ben Valdez, Deputy
Chief of Police: bpvaldez@santafenm.gov, 505-955-5040)
Committee Review:
Public Safety Committee: 03/15/2022
Quality of Life Committee: 03/16/2022
Finance Committee: 03/21/2022
Governing Body: 03/30/2022
Item Type - purchase
Item Owner - Ben Valdez
Item Sponsor -
Item Tracking Number - 22-13968
Motion Type - Approve
Motion Mover - Lee Garcia
Motion Seconder - Renee Villarreal
Motion Status - approved
Vote For Count - 5
Vote Against Count - 0
Vote Abstain Count - 0
Vote Absent Count - 0
Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez
Vote Against Names -
VOTE SUMMARY
Vote Abstain Names -
Vote Absent Names -
User Name - Elizabeth Martin
User Email - max4martin@yahoo.com
VOTE SUMMARY
Meeting Name - Quality of Life Committee
Meeting Start Date - 03/16/2022
Meeting Committee - Quality of Life Committee
Item Title - Request for Approval of FY22 Supplemental Police Vehicle Purchase for
the Vehicles, Equipment and Labor Costs Associated with Each Vehicle in the Total
Amount of $2,962,286.02. Funding and Budget Adjustment Resolution was
Approved at the March 9, 2022 Governing Body Meeting. (Ben Valdez, Deputy
Chief of Police: bpvaldez@santafenm.gov, 505-955-5040)
Committee Review:
Public Safety Committee: 03/15/2022
Quality of Life Committee: 03/16/2022
Finance Committee: 03/21/2022
Governing Body: 03/30/2022
Item Type - purchase
Item Owner - Ben Valdez
Item Sponsor -
Item Tracking Number - 22-13968
Motion Type - Approve
Motion Mover - Lee Garcia
Motion Seconder - Renee Villarreal
Motion Status - approved
Vote For Count - 5
Vote Against Count - 0
Vote Abstain Count - 0
Vote Absent Count - 0
Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez
Vote Against Names -
VOTE SUMMARY
Vote Abstain Names -
Vote Absent Names -
User Name - Elizabeth Martin
User Email - max4martin@yahoo.com
VOTE SUMMARY
Meeting Name - Public Safety Committee
Meeting Start Date - 03/15/2022
Meeting Committee - Public Safety Committee
Item Title - Request for Approval of FY22 Supplemental Police Vehicle Purchase for
the Vehicles, Equipment and Labor Costs Associated with Each Vehicle in the Total
Amount of $2,962,286.02. Funding and Budget Adjustment Resolution was
Approved at the March 9, 2022 Governing Body Meeting. (Ben Valdez, Deputy
Chief of Police: bpvaldez@santafenm.gov, 505-955-5040)
Committee Review:
Public Safety Committee: 03/15/2022
Quality of Life Committee: 03/16/2022
Finance Committee: 03/21/2022
Governing Body: 03/30/2022
Item Type - purchase
Item Owner - Ben Valdez
Item Sponsor -
Item Tracking Number - 22-13968
Motion Type - Approve
Motion Mover - Khal Spencer
Motion Seconder - Herbert Harris
Motion Status -
Vote For Count - 4
Vote Against Count - 0
Vote Abstain Count - 0
Vote Absent Count - 3
Vote For Names - Chris Rivera, Bruce Finger, Herbert Harris, Khal Spencer
Vote Against Names -
VOTE SUMMARY
Vote Abstain Names -
Vote Absent Names - Mike Mier, Nancy Lewis, Gerald Joyce
User Name - Katherine Christner
User Email - kchristner@santafenm.gov
VOTE SUMMARY
Meeting Name - Quality of Life Committee
Meeting Start Date - 03/16/2022
Meeting Committee - Quality of Life Committee
Item Title - CONSIDERATION OF RESOLUTION 2022-___ (Councilor Lindell,
Councilwoman Villarreal) Authorizing the Sale and Consumption of Alcohol During
the Off the Rails: SITE Santa Fe Annual Benefit and Concert on City Property on
Thursday, June 23, 2022, Pursuant to Subsection 23-6.2(C) SFCC 1987. (Kristine
Mihelcic, Community Engagement Director and City Clerk:
kmmihelcic@santafenm.gov, 505-955-6846)
Committee Review:
Quality of Life Committee: 03/16/2022
Finance Committee: 03/21/2022
Governing Body: 03/30/2022
Item Type - introduction of legislation
Item Owner - Kristine Mihelcic
Item Sponsor -
Item Tracking Number - 22-13789
Motion Type - Approve
Motion Mover - Michael Garcia
Motion Seconder - Amanda Chavez
Motion Status -
Vote For Count - 5
Vote Against Count - 0
Vote Abstain Count - 0
Vote Absent Count - 0
Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez
Vote Against Names -
VOTE SUMMARY
Vote Abstain Names -
Vote Absent Names -
User Name - Elizabeth Martin
User Email - max4martin@yahoo.com
VOTE SUMMARY
Meeting Name - Quality of Life Committee
Meeting Start Date - 03/16/2022
Meeting Committee - Quality of Life Committee
Item Title - Request for the Approval of Memorandum of Agreement for FY22-26 for Santa Fe
Community College Scholarships for Area Veterans and their Spouses, Children and Grandchildren
between the City of Santa Fe Veterans Advisory Board (VAB) and the Santa Fe Community College
Foundation (SFCCF) for a total amount of $72,000.00; (Julie Sanchez, jjsanchez@santafenm.gov and
(505) 955-6678)
COMMITTEE REVIEW:
Quality of Life Committee: 03/16/2022
Finance Committee: 03/21/2022
Governing Body: 03/30/2022
Item Type - memorandum of agreement (MOA)
Item Owner - Julie Sanchez
Item Sponsor -
Item Tracking Number - 22-13967
Motion Type - Approve
Motion Mover - Michael Garcia
Motion Seconder - Amanda Chavez
Motion Status -
Vote For Count - 5
Vote Against Count - 0
Vote Abstain Count - 0
Vote Absent Count - 0
Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez
Vote Against Names -
Vote Abstain Names -
VOTE SUMMARY
Vote Absent Names -
User Name - Elizabeth Martin
User Email - max4martin@yahoo.com