Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE AUGUST 01, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. APPROVAL OF MINUTES a. Finance Committee – July 18, 2022 6. PRESENTATION a. FY21 Audit Update; (Ricky Bejarano, Interim Assistant Finance Director, 505.629.6988,rabjejaraon@santafenm.gov) 7. ACTION ITEMS: CONSENT a. Request for the Approval of Amendment 1 to Sub-Recipient Grant Agreement EMW-2020-SS-00127-S01, Extending the Performance Period FINANCE COMMITTEE MEETING Monday, August 1, 2022 Page 1 of 4  REGULAR MEETING OF THE FINANCE COMMITTEE AUGUST 01, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE to December 31, 2022, In the Total of $262,749.19, New Mexico Department of Homeland Security and Emergency Management; (Brian Williams, Office of the Emergency Management Director: bgwilliams@santafenm.gov, (505) 469-1484). Committee Review: Finance Committee: 08/01/2022 Quality of Life Committee: 08/03/2022 Governing Body: 08/10/2022 b. Request for Approval of Award of ITB 22/44/B to Purchase Two (2) Wheel Loaders from Power Screening LLC, in The Total Amount of $663,000.00 for the City of Santa Fe's Wastewater Management Division.(Paul Heerbrandt, P.E WWMD Engineer Supervisor, pfheerbrandt@santafenm.gov) 1) Request Approval of a BAR in The Amount of $663,000 from the WWMD Cash Balance. Committee Review: Public Works and Utilities Committee: 07/25/2022 Finance Committee: 08/01/2022 Governing Body: 08/10/2022 c. Request for the Approval of Annual Arts Funding Grant Contract for the Arts and Culture Department Community Gallery in the Amount of $6,677 to Fund Public Programming at 201 W. Marcy Street from New Mexico Arts (State of New Mexico); (Robert Lambert, rdlambert@santafenm.gov, 505.955.6707) Committee Review: Finance Committee: 8/1/2022 Quality of Life Committee: 8/3/2022 Governing Body: 8/10/2022 d. Request for Approval of Community Development Block Grant CARES Act (CDBG-CV) Agreement in the Amount of $581,333 to Support Operations, Programs, and Case Management at Santa Fe Suites; Community Solutions International, Inc DBA Vincent’s Legacy LLC; (Cody Minnich, FINANCE COMMITTEE MEETING Monday, August 1, 2022 Page 2 of 4  REGULAR MEETING OF THE FINANCE COMMITTEE AUGUST 01, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Project Manager, Office of Affordable Housing: cjminnich@santafenm.gov, 505.955.6574) Committee Review: Finance Committee: 8/1/2022 Quality of Life Committee: 8/3/2022 Governing Body: 8/10/ 2022 e. Request for Approval of a Professional Services Agreement in the Amount of $3,096,000 Excluding NMGRT for Accounting Services/ Year-End Close and Audit Preparation for One Year with the Option to Renew up to Four Years, Pursuant to RFP 22/47/P; (JoAnn Lovato, Contracts Manager, jdlovato@santafenm.gov, 505.490.6045). Committee Review: Finance Committee: 8/1/2022 Quality of Life Committee: 8/3/2022 Governing Body: 8/10/2022 f. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Romero- Wirth and Councilor Cassutt) A Resolution Adopting New Procedural Rules for City Council Standing Committees. (Jesse Guillen, Legislation and Policy Innovation Manager: jbguillen@santafenm.gov, 955-6518) Committee Review: Governing Body (Introduced): 07/13/2022 Quality of Life Committee: 07/20/2022 Public Works and Utilities Committee: 07/25/2022 Finance Committee: 08/1/2022 Governing Body: 08/10/2022 g. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Rivera) A Resolution Adopting the 2024-2028 Infrastructure Capital Improvements Plan (“ICIP”). (Regina Wheeler, Public Works Department Director: rawheeler@santafenm.gov, 505-955-6622) Committee Review: Governing Body (Introduced): 07/27/2022 Finance Committee: 08/01/2022 FINANCE COMMITTEE MEETING Monday, August 1, 2022 Page 3 of 4  REGULAR MEETING OF THE FINANCE COMMITTEE AUGUST 01, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Public Works and Utilities Committee: 08/08/2022 Governing Body: 08/10/2022 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, August 15, 2022 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, August 1, 2022 Page 4 of 4