Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE SEPTEMBER 06, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. APPROVAL OF MINUTES a. Finance Committee – August 15, 2022 6. PRESENTATION a. FY21 Audit Update (Ricky Bejarano, Accounting Officer, 505.629.6988, rabejarano@santafenm.gov) 7. ACTION ITEMS: CONSENT FINANCE COMMITTEE MEETING Tuesday, September 6, 2022 Page 1 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE SEPTEMBER 06, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE a. Request for Approval of Contract Amendment No. 1 with Jaynes Corporation Extending the Contract Term for the Southside Teen Center by Six (6)-Months With No Corresponding Increase in Cost. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-795- 2491; Therese Martinez, Project Administrator, tmartinez@santafenm.gov, 505-955-5937) Committee Review: Public Works and Utilities Committee: 08/29/2022 Finance Committee: 09/06/2022 Governing Body: 09/14/2022 b. Request for Approval of Services Agreement with Modernization/TK Elevator Corporation for Elevator Rehabilitation of the Public and Staff Elevators at the Main Branch of the Santa Fe Public Library in the Total Amount of $243,864.15. (Therese Martinez, Project Administrator, tmartinez@santafenm.gov, 505-955-5937) Committee Review: Public Works and Utilities Committee: 08/29/2022 Finance Committee: 09/06/2022 Governing Body: 09/14/2022 c. Request for the Approval of Professional Services Agreement for the Purchase of Permanent Public Art in the Amount of $50,000.00 for the Display of Artwork on City Property (6600 B. Valentine Way) with New Mexico Arts (State of New Mexico). (Robert Lambert, Assistant Director: rdlambert@santafenm.gov, 505-955-6707) Committee Review: Quality of Life Committee: 08/17/2022 Finance Committee: 09/06/2022 Governing Body: 09/14/2022 d. Request for the Approval of New Mexico State Purchase Contract for the Purchase of Public Art in the Amount of $37,000 for Display of Artwork on City Property (Santa Fe Municipal Airport) with New Mexico Arts (State of New Mexico). (Robert Lambert, Assistant Director: rdlambert@santafenm.gov, 955.6707). FINANCE COMMITTEE MEETING Tuesday, September 6, 2022 Page 2 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE SEPTEMBER 06, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Committee Review: Quality of Life Committee: 08/17/2022 Finance Committee: 09/06/2022 Governing Body: 09/14/2022 e. Request for the Approval of New Mexico State Purchase Contract for the Purchase of Public Art in the Amount of $45,000 for Display of Artwork on City Property with New Mexico Arts (State of New Mexico). (Robert Lambert, Assistant Director: rdlambert@santafenm.gov, 505-955-6707) Committee Review: Quality of Life Committee: 08/17/2022 Finance Committee: 09/06/2022 Governing Body: 09/14/2022 f. Request for Approval of a NMED Grant Agreement #SAP21-F2382 In the Amount of $300,000 for Vereda de Valencia Wastewater System Improvements. (David Chapman, Grant Administrator, dachampan@santafenm.gov, 505-955-6824; Stan Holland, WWMD Engineer, tsholland@santafenm.gov,505-955-4637) 1) Request for Approval of a Budget Adjustment Resolution (BAR) In the Total Amount of $300,000. Committee Review: Public Works and Utilities Committee: 08/29/2022 Finance Committee: 09/06/2022 Governing Body: 09/14/2022 g. Request for Approval of a Professional Services Agreement with Paradise Power Company (dba PPC Solar) for the Purchase and Installation of Electric Vehicle Supply Equipment and Related Services for a Total of $228,732.17. (Neal Denton, Sustainability Officer, nhdenton@santafenm.gov, 505-955-2229) Committee Review: Public Works and Utilities Committee: 08/29/2022 Finance Committee: 09/06/2022 Governing Body: 09/14/2022 h. Request for Approval of the 2021-22 Consolidated Annual Performance FINANCE COMMITTEE MEETING Tuesday, September 6, 2022 Page 3 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE SEPTEMBER 06, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Evaluation Report (CAPER) for Submittal to the United States Department of Housing and Urban Development (HUD) as a Condition of the City’s Community Development Block Grant (CDBG). (Cody Minnich, Office of Affordable Housing, Housing Grant Manager: cjminnich@santafenm.gov, 505-316-6574). Committee Review: Finance Committee: 9/06/2022 Quality of Life Committee: 9/07/2022 Governing Body Public Hearing : 9/14/2022 i. Request for Approval of General Services Contract with CES/National Roofing Company to Repair the Facility Roofs at The WWMD DAF Building and the Warehouse Office Building at the Paseo Real Water Reclamation Facility (PRWRF), in the Total Amount of $295,860.00 plus NMGRT; (P.Fred Heerbrandt, Wastewater Engineer Supervisor, pfheerbrandt@santafenm.gov). 1) Request for Approval of a Budget Amendment Resolution (BAR) from the WWMD Enterprise Fund Cash Balance in the Amount of $320,823. Committee Review: Public Works and Utilities Committee: 08/29/2022 Finance Committee: 09/06/2022 Governing Body: 09/14/2022 j. Request for Approval of FY2023 Budget Adjustment Resolution (BAR) in the Amount of $1,897,084 for the Community Development Block Grant (CDBG) Budget, in Order for the City’s Internal Budget to Match what is Available in the City’s Federal Line of Credit; (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov; Cody Minnich, Housing Grant Manager, Office of Affordable Housing, cjminnich@santafenm.gov) Committee Review: Finance Committee: 9/6/2022 Quality of Life Committee: 9/7/2022 Governing Body: 9/14/2022 k. Request for the Approval of Agreement with North Central New Mexico FINANCE COMMITTEE MEETING Tuesday, September 6, 2022 Page 4 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE SEPTEMBER 06, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Economic Development District, Non-Metro Area Agency on Aging (AAA) in the Total Amount of $33,937 to Fund the Senior Employment Program (SEP), Term ending June 30, 2023; North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging (AAA); (Gino Rinaldi, earinaldi@santafenm.gov, 505-955-4710). Committee Review: Finance Committee: 09/06/2022 Quality of Life Committee: 09/07/2022 Governing Body: 09/14/2022 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, September 19, 2022 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. 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