Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE NOVEMBER 28, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. FY21 Audit Update (Emily Oster, Finance Director, 505-629-3411, ekoster@santafenm.gov; Ricky Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov; 505-629-6988) FINANCE COMMITTEE MEETING Monday, November 28, 2022 Page 1 of 9  b. Economic Update Presentation. (Reilly White, Erebor LLC., reillywhite@unm.edu) c. Midtown Moving Forward - Economics of Land Development at Midtown Presentation Series (three parts): “Part 3: Midtown and the City’s Return on Investment (ROI): Public Policy and Community Benefits”. (Rich Brown, Office of Economic Development Director, Rich Brown, 505-955- 6625, rdbrown@santafenm.gov; Dena Belzer, Principal, Strategic Economics, Midtown Land Economics Consultant; dbelzer@strategiceconomics.com). 6. ACTION ITEMS: CONSENT a. Request for Approval of Finance Committee Minutes of October 28, 2022. (Carolynn Roibal, Administrative Manager, clroibal@santafenm.gov, 505-955-6531) b. Request for Approval of Amendment No. 1 to Telecommunications Agreement Item #19-0871 with Century Link to Increase Compensation by $45,720.00, for a Total Amount of $483,595.20 for a Term of Sixty Months with GEO MAX Services at 100 Water Street. (Manuel Gonzales, ITT Department Director: mmgonzales@santafenm.gov, 505-955-5576) Committee Review: Finance Committee: 11/28/2022 Quality of Life Committee: 12/07/2022 Governing Body: 12/14/2022 c. Request for Approval of Budget Adjustment Resolution (BAR) to Utilize FY22 GRT Earned in Excess of Budgeted Estimates in the Amount of $180,000 to Cover the Costs of Three Traffic Calming/Safety Projects. (Regina Wheeler, Public Works Department Director, rawheeler@santafenm.gov, 505-955-6622) Committee Review: Public Works & Utilities Committee: 11/07/2022 FINANCE COMMITTEE MEETING Monday, November 28, 2022 Page 2 of 9  Finance Committee: 11/28/2022 Governing Body: 11/30/2022 d. Request for Approval of a Budget Amendment Resolution (BAR) to Fund Park Ranger Salaries and to Create Three Positions to Oversee Park Security in the Amount of $232,692 from FY23 Service Contracts and Move to General Salaries and Various Benefits. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, 505-303-9502) Committee Review: Public Works & Utility Committee: 11/07/2022 Finance Committee: 11/28/2022 Governing Body: 11/30/2022 e. Request for Approval of American Rescue Plan Act (ARPA) Recovery Funds Subrecipient Contract with the New Mexico Coalition to End Homelessness in the Total Amount of $600,000 for Consuelo’s Place Shelter Under the First Statutory Category – to Respond to the COVID- 19 Public Health Emergency or its Negative Economic Impacts. (Cody Minnich, Housing Grant Manager: cjminnich@santafenm.gov, 505-955- 6574) Committee Review Finance Committee: 11/28/2022 Quality of Life Committee: 12/07/2022 Governing Body: 12/14/2022 f. Request for Approval of Amendment No. 1 to Professional Services Agreement Item #19-0751 with Santa Fe Engineering Consultants LLC to Increase the Compensation by $500,000 for a Total Amount of $1,000,000 Exclusive of NMGRT. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 11/28/2022 Public Works & Utilities Committee: 12/12/2022 Governing Body: 12/14/2022 FINANCE COMMITTEE MEETING Monday, November 28, 2022 Page 3 of 9 g. Request for Approval of Amendment No. 4 to the Professional Services Agreement Item #22-0158 with Wilson & Co Inc. to Increase the Compensation by $4,000,000 to the Total Amount of $7,000,000 Exclusive of NMGRT. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 11/28/2022 Public Works & Utilities Committee: 12/12/2022 Governing Body: 12/14/2022 h. Request for Approval of Water Rights Agreement between the City of Santa Fe and Apodaca Family Trust for 27.762 Acre-Feet Per Year in the Total Amount of $400,000.17 Dependent Upon Approval of the New Mexico Office of the State Engineer. (Alan Hook, Water Resources Coordinator: aghook@santafnm.gov) 1. Request for Approval of a Budget Adjustment Resolution in the Total Amount of $400,000 from the Water Enterprise Cash Balance. Committee Review: Public Works and Utilities Committee: 11/07/2022 Finance Committee: 11/28/2022 Governing Body: 11/30/2022 i. Request for Approval of Amendment No. 3 to Master Services Agreement Item #18-0758 with Paymentus to Eliminate the Monthly Subscription Fees of $7,000 Per Month for the Remainder of FY23 in Addition to FY24-25. (Nancy Jimenez; Utility Billing Division Director: nljimenez@santafenm.gov; 505-955-4364) Committee Review: Public Works and Utilities Committee: 11/07/2022 Finance Committee: 11/28/2022 Governing Body: 11/30/2022 j. Request for Approval of Amendment No. 2 with Valli DBA Postal Pros to Original Contract # 21-0320 to Eliminate the Monthly Paymentus Payment Charged through Postal Pros for the Remainder of FINANCE COMMITTEE MEETING Monday, November 28, 2022 Page 4 of 9  FY23 and FY24-25. (Nancy Jimenez; Utility Billing Division Director: nljimenez@santafenm.gov; 505-955-4364) Committee Review: Public Works and Utilities Committee: 11/07/2022 Finance Committee: 11/28/2022 Governing Body: 11/30/2022 k. Request for Approval of Amendment No. 1 to Memorandum of Agreement Item #20-0043 Between the New Mexico Energy, Minerals and Natural Resources Department and the City of Santa Fe Fire Department in the Total Amount of $30,000 of Reimbursable Expenditures. (Brian Moya, Fire Chief, bjmoya@santafenm.gov, 505- 955-3111; Sten Jonson, Assistant Fire Chief; sajohnson@santafenm.gov, 505-955-3121) Committee Review: Finance Committee: 11/28/2022 Public Works and Utilities Committee: 12/12/2022 Governing Body: 12/14//2022 l. Request for Approval of Amendment No.1 to the Phone Maintenance and Support Agreement Item #20-0041 with Altura Communications Solutions to Increase Compensation by $583,959.21 Including Gross Receipts Tax for Telecommunications Services through December 31, 2025 in the Total Amount of $827,600.07. (Manuel Gonzales, mmgonzales@santafenm.gov, 505-955-5576). Committee Review: Finance Committee: 11/28/2022 Quality of Life Committee: 12/072022 Governing Body: 12/14/2022 m. Request for Approval of an Intergovernmental Cooperative Purchasing Agreement with OMNIA Partners for the Utilization of the Cooperative Purchasing Program Administered by OMNIA Partners for the City of Santa Fe. (JoAnn Lovato, Contracts Supervisor, jdlovato@santafenm.gov, 505-469-6045). FINANCE COMMITTEE MEETING Monday, November 28, 2022 Page 5 of 9  Committee Review: Finance Committee: 11/28/2022 Public Works and Utilities Committee: 12/12/2022 Governing Body: 12/14/2022 n. Request for the Approval of FY 2023 Grant Contract with Corporation for National and Community Service in the Total Amount of $89,058 for the Foster Grandparent and Retired Senior Companion Volunteer Programs. (Anya Alarid, Volunteer Program Manager: aalarid@santafenm.gov 505- 955-4744) Committee Review: Finance Committee: 11/28/2022 Quality of Life Committee: 12/7/2022 Governing Body: 12/14/2022 o. Request for Approval of a Grant Agreement with New Mexico Department of Transportation in the Total Amount of $83,749 for the Funding of Projects: End Driving While Impaired (ENDWI); Buckle Up (BKLUP)/Click it or Ticket (CIOT); Selective Traffic Enforcement Program (STEP)/Summer Enforcement Period. (Lieutenant Jose Gonzales, jcgonzales@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution in the Total Amount of $83,749 to Increase the General Fund Budget to Fund Various Traffic Enforcement Projects with New Mexico Department of Transportation. Committee Review: Finance Committee: 11/28/2022 Quality of Life Committee: 12/07/2022 Governing Body Committee: 12/14/2022 p. Request for Approval of Amendment No. 6 to Administrative Services Agreement #15-0757 with Cigna Health and Life Insurance to Extend the Term to June 30, 2025 for City of Santa Fe Employer Sponsored Health FINANCE COMMITTEE MEETING Monday, November 28, 2022 Page 6 of 9  and Life Insurance Benefits. (Alvin Valdez Benefits and Wellness Supervisor, aavaldez1@santafenm.gov, 505-955-6075 and Bernadette Salazar, Human Resources Director, bjsalazar@santafenm.gov, 505- 955-6591) Committee Review: Finance Committee: 11/28/2022 Quality of Life: 12/7/2022 Governing Body 12/14/2022 q. Request for Approval of an On-Call Services Contract with San Bar Construction Corp for City Wide Roadway Marking and Pavement Striping Not to Exceed $271,093.75 Inclusive of NMGRT Annually Through June 30, 2026. (Jose Lerma, Traffic Operations Manager, jnlerma@santafenm.gov, 505-955-2341) Committee Review: Finance Committee: 11/28/2022 Public Works & Utilities Committee: 12/12/2022 Governing Body: 12/14/2022 r. Request for Approval of an American Rescue Plan Act (ARPA) Recovery Funds Sub-recipient Contract in the Total Amount of $797,600 for Jobs Training and Work-based Learning Under the (2.10 Assistance to Unemployed or Underemployed Workers) Statutory Category; to Respond to the COVID-19 Public Health Emergency or its Negative Economic Impacts (Rich Brown, Community & Economic Development Director: rdbrown@santafenm.gov, 505-955-6626). Committee Review: Finance Committee: 11/28/2022 Quality of Life Committee: 12/7/2022 Public Works Committee: 12/12/2022 Economic Development Advisor: 12/14/2022 Governing Body: 12/14/2022 s. CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber) A Resolution Approving First Quarter Budget Amendments for Fiscal Year 2022/2023. (Andy Hopkins, Budget Officer: ajhopkins@santafenm.gov, FINANCE COMMITTEE MEETING Monday, November 28, 2022 Page 7 of 9  505-955-6177). Committee Review: Governing Body (Introduced): 11/09/2022 Finance Committee: 11/28/2022 Governing Body: 11/30/2022 7. ACTION ITEMS: DISCUSSION a. CONSIDERATION OF BILL NO. 2022-23. (Councilor Lindell, Mayor Webber, Councilor Chavez) An Ordinance Amending Section 12-10-1.10 of the Uniform Traffic Ordinance Governing Mufflers and Emission Control Devices; and Amending Schedule A of the Uniform Traffic Ordinance to Increase Penalties for Muffler Noise Violations. (Matthew Champlin, Deputy Chief of Police: mrchamplin@santafenm.gov, 955-5201) Committee Review: Governing Body (Introduced): 09/14/22 Governing Body (Public Comment): 09/28/22 Quality of Life Committee (Postponed): 10/05/22 Quality of Life Committee (Forwarded with No Recommendation): 10/19/22 Public Works and Utilities Committee: 10/24/22 (Postponed) Public Works and Utilities Committee: 11/7/22 (Forwarded with No Recommendation) Finance Committee: 11/28/22 Governing Body (Public Hearing): 12/14/22 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Tuesday, January 3, 2023 12. ADJOURN FINANCE COMMITTEE MEETING Monday, November 28, 2022 Page 8 of 9 Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, November 28, 2022 Page 9 of 9