Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE JANUARY 30, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update for FY21. (Emily Oster, Finance Director: ekoster@santafenm.gov, 505-629-3411) 6. ACTION ITEMS: CONSENT FINANCE COMMITTEE MEETING Monday, January 30, 2023 Page 1 of 5 a. Request for Approval of the January 17, 2023 Finance Committee Meeting Minutes. (Emily Oster, Finance Director, 505-629-3411, ekoster@santafenm.gov). Committee Review: Finance Committee: 01/30/2023 b. Request for Approval of Budget Adjustment Resolution (BAR) from the Water Enterprise Fund Cash Balance to Operating Supplies in the Amount of $100,000. (Randy Lopez, Transmission and Distribution Supervisor, rjlopez@santafenm.gov) Committee Review: Public Works and Utilities Committee: 01/23/2023 Finance Committee: 01/30/2023 Governing Body: 02/08/2023 c. Request for Approval of Contract With GM Emulsion LLC for Removal of Sewage Sludge to be Hauled from The Paseo Real Water Reclamation Facility, in the Total Amount of $300,000. Excluding NMGRT for a One (1) Year Term Expiring June 30, 2024. (P. Fred Heerbrandt, Wastewater Management Engineer Supervisor 505-955-4623) 1. Request for Approval of a Budget Adjustment Resolution (BAR) In The Amount of 300,000. Committee Review: Public Works and Utilities Committee: 01/23/2023 Finance Committee: 01/30/2023 Governing Body: 02/08/2023 d. Request for Approval to Purchase and Replace Two (2) Vehicles for the Water Division, Source of Supply Section in the Total Amount of $107,483. (Jonathan Montoya, Jmmontoya@santafenm.gov, 505-955- 4373; Joe Olivas jwolivas@santafenm.gov, 505-955-4370) Committee Review: Public Works and Utilities Committee: 01/23/2023 Finance Committee: 01/30/2023 Governing Body: 02/08/2023 FINANCE COMMITTEE MEETING Monday, January 30, 2023 Page 2 of 5 e. Request for Approval of a Memorandum of Understanding (MOU) between the City of Santa Fe and Santa Fe County to Provide Water and Wastewater Service Outside the City Limits to First Serve of New Mexico, LLC. (Jesse Roach, Water Division Director, jdroach@santafenm.gov, 505-955-4309; Stan Holland, WWMD Engineer, tsholland@santafenm.gov, 505-955-4367) Committee Review: Public Works and Utilities Committee: 01/23/2023 Finance Committee: 01/30/2023 Governing Body: 02/08/2023 f. Request for Approval of Amendment No.1 to Original Contract #22-0511 with ESA Construction to Expand Concrete Ramp Work and Bathroom Plumbing in the Amount of $13,828.65 for a Total Contract Amount of $297,962.67. (Jesse Roach, Water Division Director, jdroach@santafenm.gov, 505-955-4309) Committee Review: Public Works and Utilities Committee: 01/23/2023 Finance Committee: 01/30/2023 Governing Body: 02/08/2023 g. Request for Approval of Amendment No.1 to Original Contract # 22-0410 with Parkson Corporation for the Purchase of an AquaGuard Wastewater Screen and Extending the Contract Through December 31, 2023. (P.F Heerbrandt, Engineer Supervisor, pfheerbrandt@santafenm.gov) Committee Review: Public Works and Utilities Committee: 01/23/2023 Finance Committee: 01/30/2023 Governing Body: 02/08/2023 h. Request for Approval of Contract with Alpha Southwest. Inc. for On-Call Repair and Maintenance of Water and Wastewater Facilities for the Remainder of FY23 in the Amount of $307,603.35 (Jonathan Montoya, Source of Supply Operations Manager, jmmontoya@santafenm.gov, 505-955-4373; Julian Gonzales, Wastewater Plant Operator, jrgonzales@santafenm.gov) FINANCE COMMITTEE MEETING Monday, January 30, 2023 Page 3 of 5  Committee Review: Public Works and Utilities Committee: 01/23/2023 Finance Committee: 01/30/2023 Governing Body: 02/08/2023 i. Request for Approval of Award and Acceptance of Reoccurring Federal Planning Funding Section 112 Federal Highway Association (FHWA) and Section 5303 Federal Transit Authority (FTA) for Federal Fiscal Year 2023 in the Amount of $388,184 for the Annual Operations of the Santa Fe MPO. (Erick Aune, Santa Fe MPO Officer: ejaune@santafenm.gov, 505-330-8483) Committee Review: Finance Committee: 01/30/2023 Public Works/Utilities Committee: 02/06/2023 Governing Body: 02/08/2023 j. Request for Approval of Midyear Budget Amendment Resolutions (BAR’s) Utilizing FY22 (Prior Year) Gross Receipts Tax Revenue, Above Budgeted Estimates, to Fund a Package of Priorities that Includes Contracted Services to Alleviate Unsheltered Homelessness, Vehicles and Equipment for Park Rangers, Encampment Cleanup, Salary Adjustments to Improve Recruitment and Retention of Parks Department Employees, and Relocation of City Offices from Railyard Market Station, Totaling $2,119,290. (Emily K. Oster, Finance Director, ekoster@santafenm.gov, 505-629-3411). Committee Review: Finance Committee: 01/30/2023 Quality of Life: 02/01//2023 Governing Body: 02/08/2023 k. CONSIDERATION OF RESOLUTION NO. 2023-__. (Councilor Lindell and Councilor Romero-Wirth) A Resolution Accepting Donations from the Santa Fe Pickleball Club and the Mammel Foundation for the Design and Construction of Pickleball Courts at Fort Marcy Park and Directing the Use of Capital Improvement Funds to Construct Six Additional Pickleball Courts. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, FINANCE COMMITTEE MEETING Monday, January 30, 2023 Page 4 of 5  955-6840) Committee Review: Governing Body (Introduced): 01/11/2023 Public Works and Utilities Committee: 01/23/2023 Finance Committee: 01/30/2023 Governing Body: 02/08/2023 l. CONSIDERATION OF RESOLUTION NO. 2023-__. (Councilwoman Villarreal and Councilor Lindell) A Resolution Authorizing the Sale and Consumption of Alcohol During SITE Santa Fe’s Annual Benefit and Concert on City Property for the Years 2023-2027, Pursuant to Subsection 23-6.2(C) SFCC 1987. (Kristine Mihelcic, City Clerk: kmmihelcic@santafenm.gov, 955-6521) Committee Review: Governing Body (Introduced): 01/11/2023 Quality of Life Committee: 01/18/2023 Finance Committee: 01/30/2023 Governing Body: 02/08/2023 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Monday, February 13, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, January 30, 2023 Page 5 of 5