Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE FEBRUARY 13, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update for FY21. (Emily Oster, Finance FINANCE COMMITTEE MEETING Monday, February 13, 2023 Page 1 of 5  Director: ekoster@santafenm.gov, 505-629-3411) 6. ACTION ITEMS: CONSENT a. Request for Approval of the January 30, 2023 Finance Committee Minutes. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 02/13/2023 b. Request for Approval of Amendment No.11 to the Amended and Restated Railyard Lease and Management Agreement Between the City of Santa Fe and Santa Fe Railyard Community Corporation (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 505-629-2206) Committee Review: Economic Development Advisory Committee: 2/1/2023 Quality of Life Committee: 2/1/2023 Public Works and Utilities Committee: 2/6/2023 Finance Committee: 2/13/2023 Governing Body: 2/22/2023 c. Request for Approval of FY 23 Budget Amendment Resolution (BAR) in the Amount of $214,000 to Budget for Payments on the Existing Service Contract with NM Golf Limited for Management of the Marty Sanchez Links de Santa Fe Golf Course and Related Operations.(Melisa McDonald, Parks and Open Space Director, mamcdonald@santafenm.gov) Committee Review: Public Works and Utilities Committee: 02/06/2023 Finance Committee: 02/13/2023 Governing Body: 02/22/2023 d. Request for Approval of Amendment No. 1 to the Contract Item #22-0450 with TK Elevator for the Main Library Elevators Rehabilitation Modernization Project in the Total Amount of $243,864.15 Including NMGRT and Extending the Contract Term by One Year. (Caryn Grosse, clgrosse@santafenm.gov, 505-955-5938, Therese Martinez, FINANCE COMMITTEE MEETING Monday, February 13, 2023 Page 2 of 5  tmartinez@santafenm.gov, 505-955-5937). Committee Review: Finance Committee: 02/13/2023 Public Works/Utilities Committee: 02/20/2023 Governing Body: 02/22/202 e. Request for Approval of a Severance Tax Bond (STB) Agreement with NMDOT to Reconstruct Governor Miles Road from Richards Avenue to Nizhoni Drive In the amount of $300,000 including New Mexico Gross Receipts Tax. (David A. Chapman, Grant Administrator, dachapman@santafenm.gov 505-660-2619) 1. Request for Approval of Budget Amendment Resolution (BAR) to allocate $300,000 from NMDOT to the Govern Miles Road Project Number #F3057. Committee Review: Public Works and Utilities Committee: 02/06/2023 Finance Committee: 02/13/2023 Governing Body: 02/22/2023 f. Request for Approval of a Severance Tax Bond (STB) Agreement with NMDOT to Install New Asphalt and Roadway Markings on Paseo de Las Vistas In the Amount of $275,000 Including New Mexico Gross Receipts Tax. (David A. Chapman, Grant Administrator, dachapman@santafenm.gov 505-660-2619) 1. Request for Approval of Budget Amendment Resolution (BAR) to Allocate $275,000 from NMDOT to the Paseo de Las Vistas Project Number F3058. Committee Review: Public Works and Utilities Committee: 02/06/2023 Finance Committee: 02/13/2023 Governing Body: 02/22/2023 g. Request for Approval of a Severance Tax Bond (STB) Agreement with NMDOT to Reconstruct St. Michael’s Drive and Siringo Road In the FINANCE COMMITTEE MEETING Monday, February 13, 2023 Page 3 of 5  Amount of $350,000 Including New Mexico Gross Receipts Tax. (David A. Chapman, Grant Administrator, dachapman@santafenm.gov 505-660- 2619) 1. Request for Approval of Budget Amendment Resolution (BAR) to allocate $350,000 from NMDOT to the St. Michael’s Drive and Siringo Road Project Number F3059 Committee Review: Public Works and Utilities Committee: 02/06/2023 Finance Committee: 02/13/2023 Governing Body: 02/22/2023 h. Request for Approval of a Contract in the Amount of $197,821.54 by Exerplay, INC. to Upgrade the Trash/Recycle Cans in Franklin Miles, Las Acequias, SWAN, and Ragle Parks from the Current 44-Gallon Split Stream Can to a 64-Gallon, Dual Can Setup. (Skyler Nielsen, Parks Operations Manager, smnielsen@santafenm.gov, 505-469-6688) Committee Review: Finance Committee: 02/13/2023 Public Works & Utility Committee: 02/20/2023 Governing Body: 02/22/2023 i. Request for Approval of Contract Amendment No. 2 to Contract Item # 19-0828 with Associated Time Instruments to Install Pedestrian Door Controls at Sandoval, Railyard and Convention Center Parking Garages, Extend the Term and Increase Compensation by $76,118.25, Excluding NMGRT, in a Total Amount of $1,576,118.25, Excluding NMGRT. (Caryn Grosse, Project Administrator, clgrosse@santafenm.gov, 505-955-5938). Committee Review: Finance Committee: 02/13/2023 Public Works & Utilities Committee: 02/20/2023 Governing Body: 02/22/2023 j. Request for the Approval of a General Services Contract for Seasonal Delivery and Servicing of Portable Toilets for the Parks Division with AAA Pumping Services Inc in an Amount Not to Exceed $135,400 per Year, for Four Years, for a Total Amount of $541,600 Excluding NMGRT. FINANCE COMMITTEE MEETING Monday, February 13, 2023 Page 4 of 5  (Skyler Nielsen, Parks Operations Manager, smnielsen@santafenm.gov, 505-469-6688). Committee Review: Finance Committee: 02/13/2023 Public Works and Utilities Committee: 02/20/2023 Governing Body: 02/22/2023 k. CONSIDERATION OF BILL NO. 2023-6. (Mayor Webber) An Ordinance Amending Section 2-8.2(A), “Creation of Department” by Removing Language that Prescribes a “Recreation Division” as a Division of the Community Health and Safety Department and “Family and Youth Services” as a Component of the Community Services Department; and by Removing the Term “Safety” from the Name of the “Office of Emergency Management and Safety”. (Kyra Ochoa, Community Health and Safety Department Director: krochoa@santafenm.gov) Committee Review: Governing Body (Introduced): 01/11/2023 Governing Body (Public Comment): 01/25/2023 Quality of Life Committee: 02/01/2023 Public Works and Utilities Committee: 02/06/2023 Finance Committee: 02/13/2023 Governing Body (Public Hearing): 02/22/2023 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Monday, February 27, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, February 13, 2023 Page 5 of 5