Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE APRIL 03, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Benefits Presentation (Alvin Valdez, Benefits and Wellness Supervisor, aavaldez1@santafenm.gov ,505-955-6075, Bernadette Salazar, Human Resources Director, bjsalazar@santafenm.gov, 955-6591, AON representative) FINANCE COMMITTEE MEETING Monday, April 3, 2023 Page 1 of 9  b. Audit Update for FY21. (Emily Oster, Finance Director: ekoster@santafenm.gov, 505-629-3411) 6. ACTION ITEMS: CONSENT a. Request for Approval of the March 13, 2023 Finance Committee Minutes. (Emily Oster, Finance Director, ekoster@santafenm.gov, 505- 629-3411) Committee Review: Finance Committee: 04/03/2023 b. Request for Approval of Purchase Contract with Motorola to Purchase P25 Flash Programming for Public Safety Radio System to Flash Existing City Radio's in Preparation to Transition to the State of New Mexico Trunked Radio System in the Amount of $381,701.67. (Manuel Gonzales, ITT Director: mmgonzales@santafenm.gov; 505-231-1749 and Joseph Abeyta: jmabeyta@santafenm.gov, 505-955-5518). Committee Review: Public Utilities: 3/27/2023 Finance Committee: 4/03/23 Governing Body: 4/12/23 c. Request for Approval of Service Contract with CamNet, Inc. for Installation of Cameras and Badge Access for Security System in Fire Station 1, 4, and 5 in the Total Amount Not to Exceed $246,813.64 through April 1, 2024. (Brian Moya, City of Santa Fe Fire Chief: bjmoya@santafenm.gov; 505-467-9803 and Joseph Abeyta: jmabeyta@santafenm.gov, 505-955-5518) Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 d. Request for Approval of a Construction Contract in the Total Amount of $2,162,102.71 Including NMGRT for the Construction of S100660 Canada Rincon Trail with H.O. Construction. (Romella Glorioso-Moss, PW Capital Projects Manager: rsglorioso-moss@santafenm.gov, 505- FINANCE COMMITTEE MEETING Monday, April 3, 2023 Page 2 of 9  955-6623) 1. Request for the Approval of a Budget Adjustment Resolution (BAR) in the Amount of $387,000 from Road Impact Fees to Capital Improvements Projects to Construct Canada Rincon Trail Project. Committee Review: Finance Committee: 04/03/2023 Public Works & Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 e. Request for Approval of Contract with Public Service Company of New Mexico (PNM) for a 3-Phrase Electric Line Extension from Canyon Road Water Treatment Plant to Nichols Dam in the Amount of $614,606.56. (John Del Mar, Engineering Supervisor, jpdelmar@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) from the Water Enterprise Fund Cash Balance in the Amount of $614,606.56. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 f. Request for Approval of Amendment No. 1 to Item #22-0348 to Amend the Scope of Services for Navigation Services in the Total Amount of $286,500. (Christa Hernandez, Youth and Family Service Program Manager, chernandez@santafenm.gov, 505-955-6728) Committee Review: Finance Committee: 04/03/2023 Quality of Life Committee: 04/05/2023 Governing Body: 04/12/2023 g. Request for Approval of Amendment No. 1 to Item #20-0577 with Youth Shelters and Family Services to Change the Scope of Services for Safety Net and Navigation Services in the Total Amount of $300,000. (Christa Hernandez, Youth and Family Service Program manager, FINANCE COMMITTEE MEETING Monday, April 3, 2023 Page 3 of 9  chernandez@santafenm.gov, 505-955-6728). Committee Review: Finance Committee: 04/03/2023 Quality of Life Committee: 04/05/2023 Governing Body: 04/12/2023 h. Request for the Approval of Amendment No. 1 to Item #22-0062 in the Total Amount of $286,345.82 (FY23 & FY24) for Printing of the Official Santa Fe Visitors Guide and Envelopes. (Randy Randall, TSF Executive Director: rrandall@santafenm.gov, 505-955-6209) Committee Review: Finance Committee: 04/03/2023 Quality of Life Committee: 04/05/2023 Governing Body: 04/12/2023 i. Request for Approval of a Four (4) Year Contract with Thatcher Chemical for Materials for the Treatment of Drinking Water at the Canyon Road Water Treatment Plant in the Amount of $794,930.12. (Jonathan Montoya, Source of Supply Operations Manager, jmmontoya@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) of $794,930.12 from the Water Enterprise Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 j. Request for Approval of Professional Services Agreement with Carollo Engineers, Inc. to Complete the Paseo Real Wastewater Reclamation Facility Master Plan in the Amount of $298,820.13, Including NMGRT through June 24, 2024. (P. Fred Heerbrandt, Wastewater Management Engineer Supervisor; pfheerbrandt@santafenm.gov, 505- 955-4623) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the amount of $298,820.13 from Cash Balance. Committee Review: FINANCE COMMITTEE MEETING Monday, April 3, 2023 Page 4 of 9  Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 k. Request for Approval of General Services Contract with Accent Landscaping Contractors, Inc. to Hydroseed the 42.5 Acre Sludge Disposal Fields as Part of the Closure Requirements of Groundwater Permit DP-135 for the Paseo Real Water Reclamation Facility, in the Amount of $158,943.69 Including NMGRT Expiring June 30, 2023. (P Fred Heerbrandt, Wastewater Management Engineer Supervisor; pfheerbrandt@santafenm.gov, 505-955-4623) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $158,943.69 from Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 l. Request for Approval of General Services Contract with GM Emulsion, LLC for Concrete and Asphalt Road Repairs In the Amount of $234,804.17. (Randy Lopez, T&D Supervisor: rjlopez@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) In the Amount of $234,804.17 from the Water Enterprise Fund Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 m. Request for Approval of Professional Services Agreement with SAFEbuilt LLC for Third Party Plan Review (TPPR) Services in the Amount of $1,200,000. (Thomas M. Graham, Assistant Land Use Director: tmgraham@santafenm.gov 505-955-6613) Committee Review: Finance Committee: 04/03/2023 Quality of Life Committee: 04/05/2023 FINANCE COMMITTEE MEETING Monday, April 3, 2023 Page 5 of 9  Governing Body: 04/12/2023 n. Request for Approval to Purchase a 2025 International HV613 Truck from Roberts Truck Center in the Amount of $160,309.24. (Randy Lopez, Transmission and Distribution Supervisor, rjlopez@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $100,000 from the Water Division Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 o. Request for the Approval of Amendment No. 7 to Item# 19-0384 for Advertising Services for Term FY23 with Vladimir Jones (PRACO) in the Total Amount of $500,000. (Randy Randall, TSF Executive Director: rrandall@santafenm.gov, 505-955-6209) 1. Request for Approval of Budget Amendment Resolution (BAR) in the Amount of Three Hundred Thousand Dollars ($300,000). Committee Review: Finance Committee: 04/03/2023 Quality of Life Committee: 04/05/2023 Governing Body: 04/12/2023 p. Request for Approval of General Services Contract with Insituform Technologies, LLC to Trenchlessly Rehabilitate Approximately 15,300 feet of 12”. 15” and 18” Diameter Sewers in the Total Amount of $2,853,619.48. (P. Fred Heerbrandt, Wastewater Management Engineer Supervisor; pfheerbrandt@santafenm.gov, 505-955-4623) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $2,853,619.48 from the Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 FINANCE COMMITTEE MEETING Monday, April 3, 2023 Page 6 of 9  Finance Committee: 04/03/2023 Governing Body: 04/12/2023 q. Request for Approval Granting a Utility and Access Easement to NTS Communications, LLC, DBA Vexus Fiber, LLC to Construct a Fiber Optic Network Hub on a Portion of the City’s Franklin E. Miles Park, Vexus to Pay a One-Time Fee of $20,000.00. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 505-629-2206) Committee Review: Finance Committee: 04/03/23 Quality of Life Committee: 04/05/23 Economic Development Advisory Committee: 04/05/23 Public Works and Utilities Committee: 04/10/23 Governing Body: 04/12/23 r. Request for Approval of Agreement to Terminate Power Purchase Agreements Between City of Santa Fe and Dissigno Holdings, LLC. (Regina Wheeler, Public Works Director, rawheeler@santafenm.gov, 505-955-6622; Marcos Martinez, Senior Assistant City Attorney, mdmartinez@santafenm.gov, 505-955-6502) 1. Request Approval of General Services Contract with Positive Energy Solar (PES) in the Amount of $96,000.00, Excluding NMGRT, for Repairs to Solar Arrays at Compost and Convention Center. 2. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $51,221 from Wastewater Operations Administration for Repairs to Compost Array to Solar Projects CIP. 3. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $51,221 from Civic Convention Center Operations for Repairs to Convention Center Array to Solar Projects CIP. Committee Review Finance Committee: 04/03/2023 Public Works & Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 FINANCE COMMITTEE MEETING Monday, April 3, 2023 Page 7 of 9 s. Request for Approval of Amendment No. 1 to the Assignment and Assumption Agreement Item #09-0524 with Luminace Formerly Known as Sun Edison for a Name Change. (Xavier Martinez, Administrative Manager; xbmartinez@santafenm.gov) Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 t. Request for Approval of Contract with EMCO of Santa Fe, LLC for Hazard Mitigation Along the Arroyo De Los Chamisos in the Amount of $430,978.15 Including NMGRT. (Zoe Isaacson, River & Watershed Manager, zrisaacson@santafenm.gov: 505-955-6853) 1. Request for Approval of a BAR to Place Funding in the Amount of $430,979 from the Stormwater Clean Water State Revolving Fund Loan in ORG 2130411 Stormwater OBJ 572970 WIP Construction. Committee Review: Finance Committee: 04/03/2023 Public Works and Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 u. Request for Approval of Amendment No. 3 to Item # 20-0306 with Immix Technology, Inc. to Approve Transfer of UKG Licenses Order Form Required to be Signed by Vendor. (Manuel Gonzales, ITT Director: mmgonzales@santafenm,gov; 505-231-1749 and Jaclyn Henley, ITT Project Manager: jlhenley@santafenm.gov; 505-629-5914) Committee Review: Finance Committee: 04/03/2023 Quality of Life Committee: 04/05/2023 Governing Body: 04/12/2023 v. CONSIDERATION OF BILL NO. 2023-10 (Mayor Webber) A Bill Approving the Sale of a City-Owned Building and Improvements Located At 730 Alto Street Within the City And County of Santa Fe, New Mexico, by the City of Santa Fe to the Duran Family Trust, as a Condition FINANCE COMMITTEE MEETING Monday, April 3, 2023 Page 8 of 9  of a Settlement Agreement. (Pat Feghali, Assistant City Attorney: pfeghali@santafenm.gov, 505-955-6501) Committee Review: Governing Body (Introduced): 02/22/2023 Governing Body (Public Comment): 03/29/2023 Finance Committee: 04/03/2023 Economic Development Advisory Committee: 04/05/2023 Governing Body (Public Hearing): 04/26/2023 w. CONSIDERATION OF RESOLUTION NO. 2023-____. (Mayor Webber) A Resolution in Support of Governor Lujan Grisham’s Call to Pass Gun Reforms, Including a Ban on the Sale of Assault Weapons. (John Blair, City Manager: jwblair@santafenm.gov, 505-955-6521) Committee Review: Governing Body (Introduction): 01/25/2023 (Removed from Agenda) Governing Body (introduction): 02/08/23 (Removed from Agenda) Governing Body (Introduction): 02/22/2023 Public Works and Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 (Removed from Agenda) Quality of Life Committee: 03/15/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Monday, April 17, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, April 3, 2023 Page 9 of 9