Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE APRIL 17, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update for FY21. (Emily Oster, Finance Director: ekoster@santafenm.gov, 505-629-3411) 6. ACTION ITEMS: CONSENT FINANCE COMMITTEE MEETING Monday, April 17, 2023 Page 1 of 6 a. Request for Approval of the April 13, 2023 Finance Committee Minutes (Emily Oster, Finance Director, ekoster@santafenm.gov, 505-629-3411) b. Request for Approval of Amendment #2 to Service Contract #21-0389 for On-Call General Contracting Services with Davenport Construction Management, Inc to Extend the Term to December 11, 2023. (Josh Bohlman, Project Administrator, jbbohlman@santafenm.gov, 505-955- 5932). Committee Review Finance Committee: 4/17/2023 Public Works & Utilities Committee: 4/24/2023 Governing Body: 4/26/2023 c. Request for Approval to Award BID #23/24/B and the Contract to Univar Solutions USA, LLC. for Supplying Two (2) Wastewater Treatment Polymers, Praestol K 260 FL and Praestol K 290 FLX, as Needed, in The Amount of $350,000 Per Year, With a Maximum Term of 4 years. (P Fred Heerbrandt, P.E., Wastewater Management Engineer Supervisor (505) 955-4623) 1. Request for approval of a Budget Adjustment Resolution (BAR) From the Wastewater Cash Balance for FY 2023 in the Amount of $350,000. Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 d. Request for Amendment # 1 to Original Contract # 21-0484 to the Priority Line Replacement Price Agreement, CIP # 3058 with Sub Surface Contracting, to Add the Amount of $2,790,000 Inclusive of NMGRT for a Total Contract Amount of $5,040,000 through FY2024-25.(Bill Huey, Engineer, bchuey@santafenm.gov) Committee Review: Public Works and Utilities Committee: 04/10/2023 FINANCE COMMITTEE MEETING Monday, April 17, 2023 Page 2 of 6  Finance Committee: 04/17/2023 Governing Body: 04/26/2023 e. Request for Approval of Amendment #1 to Original Contract # 21-0483 to the Priority Line Replacement Price Agreement, CIP # 3058 A.A.C. Construction, LLC to Add the Amount of $2,210,000 Including NMGRT for a Total Contract Amount of $3,460,000 through FY 2024- 2025.(Bill Huey, Engineer, bchuey@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) In The Amount of $5,000,000 from the Water Enterprise Fund Cash Balance Into the Water CIP Fund For FY 2023. Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 f. Request for Approval of Change Order #2 to Original Contract # 22-0051 to the Construction Contract ESA for ADA Improvements at the Public Utilities Building on San Mateo to Increase the Scope to Include Additional Concrete Ramp Work, Electrical Work, and Floor Work Adding an Amount of $13,519.97 to the Contract. (Jesse Roach, Water Division Director, jdroach@santafenm.gov) Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 g. Request for Approval of a Memorandum of Agreement Between The City of Santa Fe and Santa Fe County for Water Gauge Installation. (Steve Shultz, Water Resources Coordinator, smshultz@santafenm.gov) Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 FINANCE COMMITTEE MEETING Monday, April 17, 2023 Page 3 of 6 h. Request for Approval of Construction Contract with GM Emulsion LLC in the total amount of $9,075,251.74 inclusive of NMGRT for the construction of S100460 Guadalupe St Reconstruction & LP5008 Guadalupe Bridge Rehabilitation Projects. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955- 6623) Committee Review: Finance Committee – 04/17/2023 Public Works & Utilities Committee – 04/24/2023 Governing Body – 04/26/2023 i. Request for Approval of Amendment #2 for a Term Extension to a Local Government Transportation Fund Grant with New Mexico Department of Transportation for the Planning, Design, and Pavement Rehabilitation of LP50008 Guadalupe St Bridge Rehabilitation Project (Romella Glorioso- Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505- 955-6623) Committee Review: Finance Committee – 04/17/2023 Public Works & Utilities Committee – 04/24/2023 Governing Body – 04/26/2023 j. CONSIDERATION OF A RESOLUTION 2023-___ (Mayor Alan Webber, Councilor Cassutt, Councilor Villarreal) A Resolution Adopting Next Steps to Revise the City of Santa Fe’s General Plan. (Heather Lamboy, AICP, Assistant Land Use Director, hllamboy@santafenm.gov, 505-955-6598 and Daniel Alverado, djalvarado@santafenm.gov) Committee Review: Governing Body (Introduction) (Postponed): 03/29/2023 Governing Body (Introduction): 04/12/2023 Finance Committee: 04/17/2023 Quality of Life Committee: 04/19/2023 Governing Body: 04/26/2023 k. CONSIDERATION OF A RESOLUTION 2023-__ (Councilor Villarreal, Councilor Cassutt, and Mayor Webber) A Resolution Supporting the Establishment of Safe Sleeping Spaces As a Shelter Option for Those Who are Experiencing Homelessness in Santa Fe and For Whom Standard Shelter Options Are Not Feasible; Identifying FINANCE COMMITTEE MEETING Monday, April 17, 2023 Page 4 of 6  An Appropriate “Best Practices” and Data-Driven Approach to Sheltering This Population; and Directing the City Manager to Enter Into or Bring To the Governing Body Contracts for Structures, Sites For the Structures, Landowners Willing to Provide an Area For the Structures, and An Operator or Operators Capable of Providing Round-The Clock Support Services and 24/7 Supervision. (Julie Sanchez, Youth and Family Services Division Director, jjsanchez@santafenm.gov, 505-955-6678) Committee Review: Governing Body (Introduction) (Postponed): 03/29/2023 Governing Body (Introduction): 04/12/2023 Finance Committee: 04/17/2023 Quality of Life Committee: 04/19/2023 Public Works and Utilities Committee: 04/24/2023 Governing Body: 04/26/2023 l. CONSIDERATION OF A RESOLUTION 2023-___ (Councilor M. Garcia and Councilor Villarreal) A Resolution Prohibiting the Use of the Fee-in-Lieu of Option Described in the Santa Fe Homes Program on the Midtown Site. (Rich Brown, Community and Economic Development Director, rdbrown@santafenm.gov, 505-955-6625; Alexandra Ladd, Office of Affordable Housing Director, agladd@santafenm.gov, 505-955-6346) Committee Review: Governing Body: (Introduction) 03/29/2023 Economic Development Advisory Committee: 04/05/2023 Quality of Life Committee: 04/05/2023 Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Community Development Commission: 04/19/2023 Governing Body: 04/26/2023 7. INTRODUCTION OF LEGISLATION a. CONSIDERATION OF A RESOLUTION 2023-__ (Mayor Webber) A Resolution Adopting the City of Santa Fe’s Fiscal Year 2023/2024 Operating and Capital Budgets. (Emily Oster, Finance Director, FINANCE COMMITTEE MEETING Monday, April 17, 2023 Page 5 of 6  ekoster@santafenm.gov, 505-629-3411, Andy Hopkins, ajhopkins@santafenm.gov, 505-955-6177) Committee Review Finance Committee (Introduction) 04/17/2023 Governing Body: 05/10/2023 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, May 1, 2023 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, April 17, 2023 Page 6 of 6