Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE MAY 01, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update for FY21. (Emily Oster, Finance Director: ekoster@santafenm.gov, 505-629-3411) 6. ACTION ITEMS: CONSENT FINANCE COMMITTEE MEETING Monday, May 1, 2023 Page 1 of 7 a. Request for Approval of April 3, 2023 Finance Committee Minutes. (Emily Oster, Finance Director, ekoster@santafenm.gov, 505-629-3411). Committee Review: Finance Committee: 5/01/2023 b. Request for Approval of the April 17, 2023 Finance Committee Minutes (Emily Oster, Finance Director, ekoster@santafenm.gov, 505-629-2411). Committee Review: Finance Committee: 05/01/2023 c. Request for Approval of the 2023-2028 Consolidated Plan for Submittal to the U.S. Department of Housing and Urban Development (HUD) as a Condition to the City’s Community Development Block Grant (CDBG) Program; (Avilia Bueno, Root Policy Research, avilia@rootpolicy.com; Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574). Committee Review: Community Development Commission: 4/19/2023 Finance Committee: 5/1/2023 Quality of Life Committee: 5/03/2023 Governing Body (Public Hearing): 5/10/2023 d. Request for Approval of Amendment No. 1 to Item #22-0452 with Paradise Power Company dba PPC Solar to Change the Scope of Services to Provide and Install Equipment and Increase the Compensation by $9,240 for a Total Amount of $237,972.17 Including NMGRT. (Neal Denton, Sustainability Officer, nhdenton@santafenm.gov) Committee Review: Public Works and Utilities Committee: 04/24/2023 Finance Committee: 05/01/2023 Governing Body: 05/10/2023 e. Request for Approval of Amendment No. 1 Term Extension to Municipal Arterial Program Cooperative Agreement D18964/1 with New Mexico Department of Transportation for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements Project; (Romella Glorioso-Moss, Capital Projects FINANCE COMMITTEE MEETING Monday, May 1, 2023 Page 2 of 7  Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 f. Request for Approval of Amendment No. 2 Term Extension to Municipal Arterial Program Cooperative Agreement D18715/2 with the New Mexico Department of Transportation for the Planning, Design and Construction of Agua Fria Street and South Meadows Road Intersection Improvements Project. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 g. Request for Approval of Amendment No. 3 Term Extension to Municipal Arterial Program Cooperative Agreement D18363 with New Mexico Department of Transportation for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements Project. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 h. Request for Approval of Contract with USIC Locating Services LLC to Provide Locating and Marking Services for Underground Utilities Owned by the City’s Public Works Department and the Public Utilities Department for a Total Amount not to Exceed $2,000,000 Including NMGRT for four (4) years. (P. Fred Heerbrandt, P.E. Engineer Supervisor, pfheerbrandt@santafenm.gov; 505-955-4623; Regina Wheeler, Public Works Department Director, rawheeler@santafenm.gov, 505-955-6622) FINANCE COMMITTEE MEETING Monday, May 1, 2023 Page 3 of 7  1. Request for Approval of Budget Amendment Resolution (BAR) in the the Amount of $250,000 from WWMD Enterprise Cash Balance to WWMD Operating Budget. . Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 i. Request for Approval of Contract Amendment No. 2 to Item 22-0049 for the Southside Teen Center with Jayne’s Corporation Extending the Substantial Completion Date by 90-Days to June 30, 2023, and an Extension to the Contract Term by 365-Days to Cover the Warranty Period, With No Corresponding Increase in Cost. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-795-2491). Committee Review: Finance Committee: 5/1/2023 Public Works Committee: 5/8/2023 Governing Body: 5/10/2023 j. Request for Approval of Amendment No. 1 to General Service Agreement in the Amount of $231,301.50 with the Total Amount not to Exceed $457,523.76 for Managed Detection & Response Solution, Managed Risk Solution, and Managed Security Awareness with Arctic Wolf / Via Mainline Information Systems; (Manuel Gonzales, ITT Department Director, mmgonzales@santafenm.gov 505-955-5576 and Bradley Purdy, ITT Chief Security Officer, bkpurdy@santafenm.gov 505-955- 5534) Committee Review: Finance Committee: 5/1/2023 Quality of Life: 5/3/2023 Governing Body: 5/10/2023 k. Request for the Approval of a On-Call Construction Contract with EMCO of Santa Fe LLC in the Total Amount of $10,000,000 Excluding NMGRT. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso- FINANCE COMMITTEE MEETING Monday, May 1, 2023 Page 4 of 7  moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 l. Request for Approval of a On-Call Construction Contract with GM Emulsion LLC in the Total Amount of $10,000,000 Excluding NMGRT. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 m. Request for Approval of a On-Call Construction Contract with JDR & Associates LLC in the Total Amount of $10,000,000 Excluding NMGRT. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 n. Request for Approval of a On-Call Construction Contract with GME General Building LLC in the Total Amount of $10,000,000 Excluding NMGRT. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 o. Request for Approval of a BAR for a Reimbursement of the 2021 State Homeland Security Sub-Grant Agreement with the New Mexico Department of Homeland Security and Emergency Management in the Total Amount of $143,028 for Development and Sustainment of FINANCE COMMITTEE MEETING Monday, May 1, 2023 Page 5 of 7  Emergency Response and Recovery Capabilities, with a Period of Performance of January 1, 2022 to June 30 2023. (Brian Williams, bgwilliams@santafenm.gov, 505-469-1484) Committee Review Finance Committee: 05/01/2023 Quality of Life Committee: 05/03/2023 Governing Body: 05/10/2023 p. CONSIDERATION OF A BILL NO. 2023-13 (Mayor Alan Webber) A Bill Relating to the City of Santa Fe’s Office of Economic Development Plan Ordinance, Section 11-11-5 SFCC 1987; Approving and Adopting a Local Economic Development Project Participation Agreement Between the City of Santa Fe and Parting Stone Inc., for Design, Development, and Construction of Tenant Improvements; Lease Payments; and Expansion of a Corporate Headquarters, A Local Economic Development Project. (Casey Dalbor, Economic Development Associate, cjdalbor@santafenm.gov, 505-955-6912) Committee Review: Governing Body: (Introduced) 03/29/2023 Economic Development Advisory Committee: 04/05/2023 Governing Body: (Public Comment): 04/12/2023 Quality of Life Committee: 04/19/2023 Finance Committee: 05/01/2023 Governing Body: (Public Hearing) 05/10/2023 q. CONSIDERATION OF A RESOLUTION 2023-___ (Councilor Chavez, Councilor Rivera) A Resolution Establishing a Two (2) Year Pilot Program to Support the Physical and Mental Wellbeing of Employees. (Bernadette Salazar, Human Resources Director, bjsalazar@santafenm.gov, 505-955-6591) Committee Review Governing Body (Introduction): 04/12/2023 Public Works and Utilities Committee: 04/24/2023 Finance Committee: 05/01/2023 Quality of Life: 05/03/2023 Governing Body: 05/10/2023 7. MATTERS FROM STAFF FINANCE COMMITTEE MEETING Monday, May 1, 2023 Page 6 of 7 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Monday, May 15, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, May 1, 2023 Page 7 of 7