Finance Committee
Regular MeetingSanta Fe, NM · May 15, 2023
Agenda
REGULAR MEETING OF
THE FINANCE COMMITTEE
MAY 15, 2023
AGENDA 5:00 PM
COUNCIL CHAMBERS
CITY HALL
200 LINCOLN AVENUE
PROCEDURES FOR FINANCE COMMITTEE MEETING
Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s
YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live
stream can be accessed at this address from most smartphones, tablets, or computers.
Written Public Comment: Members of the public may submit written comments on
legislation by clicking on the comment bubble to the right of the meeting on the public
portal at https://santafe.primegov.com/public/portal three hours prior to the start of the
meeting.
The agenda and packet for the meeting will be posted at
https://santafe.primegov.com/public/portal.
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF AGENDA
4. APPROVAL OF CONSENT AGENDA
5. PRESENTATION
a. Audit Update for FY21. (Emily Oster, Finance
Director: ekoster@santafenm.gov, 505-629-3411)
6. ACTION ITEMS: CONSENT
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 1 of 15
a. Request for Approval of the May 1, 2023 Finance Committee Minutes.
(Emily Oster, Finance Director, 505-629-3411, ekoster@santafenm.gov).
Committee Review:
Finance Committee: 5/15/2023
b. Request for Approval of Amendment No. 1 to the American Rescue Plan
Act (ARPA) Recovery Funds Subrecipient Contract #22-0584 in the Total
Amount of $600,000 for Consuelo’s Place Shelter to Extend the Term
through June 30, 2023. (Cody Minnich, Project Manager, Office of
Affordable Housing, cjminnich@santafenm.gov, (505) 955-6574).
Committee Review:
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
c. Request for Approval of Amendment No. 1 to the Affordable Housing
Trust Fund (AHTF) Contract #22-0072 with Homewise in the Total
Amount of $700,000 for Los Canales Project Extending the Term through
June 30, 2024. (Cody Minnich, Project Manager, Office of Affordable
Housing, cjminnich@santafenm.gov, 505-955-6574).
Committee Review:
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
d. Request for Approval of the Affordable Housing Trust Fund (AHTF)
Professional Services Agreement with Homewise in the Total Amount of
$500,000 for Down Payment Assistance. (Cody Minnich, Project
Manager, Office of Affordable Housing, cjminnich@santafenm.gov, (505)
955-6574).
Committee Review
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
e. Request for Approval of the Affordable Housing Trust Fund (AHTF)
Professional Services Agreement with Life Link in the Total Amount of
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
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$250,000 for the Life Link Rental Assistance Fund. (Cody Minnich,
Project Manager, Office of Affordable
Housing, cjminnich@santafenm.gov, 505-955-6574)
Committee Review
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
f. Request for Approval of the Affordable Housing Trust Fund (AHTF)
Professional Services Agreement with St. Elizabeth Shelters in the Total
Amount of $250,000 for Rental Assistance at Santa Fe Suites. (Cody
Minnich, Project Manager, Office of Affordable
Housing, cjminnich@santafenm.gov, 505-955-6574).
Committee Review
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
g. Request for Approval of the Affordable Housing Trust Fund (AHTF)
Professional Services Agreement in the Total Amount of $600,000 for
Down Payment Assistance; Santa Fe Community Housing Trust. (Cody
Minnich, Project Manager, Office of Affordable
Housing,cjminnich@santafenm.gov, 505-955-6574)
Committee Review
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
h. Request for Approval of the Affordable Housing Trust Fund (AHTF)
Professional Services Agreement in the Total Amount of $575,000 for the
Operations of Consuelo’s Place Shelter; New Mexico Coalition to End
Homelessness. (Cody Minnich, Project Manager, Office of Affordable
Housing, cjminnich@santafenm.gov, 505-955-6574).
Committee Review:
Finance Committee: 5/15/20223
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 3 of 15
i. Request for Approval of the Affordable Housing Trust Fund (AHTF)
Professional Services Agreement in the Total Amount of $969,500 for
Capital Improvements and Unit Upgrades at Santa Fe Suites;
Community Solutions DBA Vincent’s Legacy LLC. (Cody Minnich,
Project Manager, Office of Affordable Housing,
cjminnich@santafenm.gov, (505) 955-6574).
Committee Review
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
j. Request for Approval of Amendment No. 1 to the Affordable Housing
Trust Fund (AHTF) Service Agreement in the Total Amount of $225,000
for Homeless Early Intervention Program Extending the Term through
August 31, 2023 in Order for the Contractor to Have Ample Time to
Spend Down the Balance of Funds; New Mexico Coalition to End
Homelessness. (Cody Minnich, Project Manager, Office of Affordable
Housing, cjminnich@santafenm.gov, (505) 955-6574).
Committee Review:
Finance Committee: 5/15/2023
Quality of Life: 5/17/2023
Governing Body: 5/31/2023
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 4 of 15
k. Request for Approval of a General Services Contract for Miscellaneous
City-Wide On-Call Roofing Services for a Total Amount Not to Exceed
$1,000,000 Per-Year, Excluding NMGRT, with the Option to Renew Up to
Four (4) Years with National Roofing Company, Inc. (Therese Martinez,
Facilities Division Project Administrator, tmartinez@santafenm.gov, 505-
955-5937; Sam Burnett, Facilities Division Director,
jsburnett@santafenm.gov, 505-795-2491; Denise Gabaldon, Contracts
Administrator, rdgabaldon@santafenm.gov, 505-955-5934).
Committee Review
Finance Committee: 5/15/2023
Public Works and Utilities Committee: 5/30/2023
Governing Body: 5/31/2023
l. Request for Approval of Amendment No. 1 for Auto Detailing of
Environmental Service Fleet, with Mobile Clean Car Wash LLC in the
Amount of $156,240 for a Two Year Term. (Lawrence Garcia, Project
Administrator, lmgarcia@santafenm.gov, 955-2241)
Committee Review:
Public Works and Utilities Committee: 05/08/2023
Finance Committee: 05/15/2023
Governing Body: 05/31/2023
m. Request for Approval of a Service Agreement with Gerard’s House in the
Total Amount of $267,600 Including NMGRT to Provide Navigation
Services and Group Grief Support Services for Children and Youth in
Santa Fe Over Three Years (Christa Hernandez, Youth and Family
Services Program Manager, chernandez@santafe.gov, 505-955-6728).
Committee Review:
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
n. Request for Approval of a Service Agreement with Communities in
Schools of New Mexico in the Total Amount of $239,250 Inclusive of
NMGRT to Provide Navigation Services to Children and Youth Ages 0-21
in Santa Fe Over Three Years. (Christa Hernandez, Youth and Family
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
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Services Program Manager, chernandez@santafe.gov, 505-955-6728).
Committee Review:
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
o. Request for Approval of a Service Agreement with Cooking with Kids, in
the Total Amount of $129,000 Inclusive of NMGRT, to Provide Nutrition
Education Programming to Children and Youth Ages 0-21 in Santa Fe
Over Three Years. (Christa Hernandez, Youth and Family Services
Program Manager, chernandez@santafe.gov, 505-955-6728).
Committee Review:
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
p. Request for Approval of a Service Agreement with The New Mexico
Suicide Intervention Project in the Total Amount of $239,250 Including
NMGRT to Provide Navigation Services, Family Counseling, School
Group Counseling, and Training on Natural Helpers for Children and
Youth in Santa Fe Over Three Years. (Christa Hernandez, Youth and
Family Services Program Manager, chernandez@santafe.gov, 505-955-
6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
q. Request for Approval of a Service Agreement with Girls Inc. of Santa Fe
in the Total Amount of $239,250 Including NMGRT to Provide Navigation
Services and Prevention Programming for Children and Youth in Santa
Fe Over Three Years. (Christa Hernandez, Youth and Family Services
Program Manager, chernandez@santafe.gov, 505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 6 of 15
Governing Body: 05/31/2023
r. Request for Approval of a Service Agreement with the Santa Fe Public
Schools Adelante Program in the Total Amount of $261,300 Including
NMGRT to Provide Navigation Services and Housing and Homeless
Support Services for Children and Youth in Santa Fe Over Three Years.
(Christa Hernandez, Youth and Family Services Program Manager,
chernandez@santafe.gov, 505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
s. Request for Approval of a Service Agreement with the Santa Fe Public
Schools Teen Parent Program in the Total Amount of $302,250 Including
NMGRT to Provide Navigation Services and Social and Academic Case
Management for Children and Youth in Santa Fe Over Three Years.
(Christa Hernandez, Youth and Family Services Program Manager,
chernandez@santafe.gov, 505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
t. Request for Approval of a Service Agreement with the Santa Fe
Recovery Center in the Total Amount of $160,500 Including NMGRT to
Provide Navigation Services for Children and Youth in Santa Fe Over
Three Years. (Christa Hernandez, Youth and Family Services Program
Manager, chernandez@santafe.gov, 505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 7 of 15
u. Request for Approval of a Service Agreement with Wise Fool New
Mexico in the Total Amount of $129,000 Including NMGRT to Provide
Navigation Services; Summer Circus Arts Education; and After School,
Winter and Summer Art Education Opportunities for Children and Youth
in Santa Fe Over Three Years. (Christa Hernandez, Youth and Family
Services Program Manager, chernandez@santafe.gov, 505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
v. Request for Approval of a Service Agreement with Big Brothers Big
Sisters in the Total Amount of $144,750 Including NMGRT to Provide
Navigation Services and Mentoring Support Services for Children and
Youth in Santa Fe Over Three Years. (Christa Hernandez, Youth and
Family Services Program Manager, chernandez@santafe.gov, 505-955-
6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
w. Request for Approval of a Service Agreement with YouthWorks in the
Total Amount of $147,900 Including NMGRT to Provide Navigation
Services, Work-Based Learning Opportunities, and Counseling Services
for Children and Youth in Santa Fe Over Three Years. (Christa
Hernandez, Youth and Family Services Program Manager,
chernandez@santafe.gov, 505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
x. Request for Approval of a Service Agreement with Santa Fe Public
Schools Restorative Justice Program in the Total Amount of $236,100
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 8 of 15
Including NMGRT to Provide Restorative Justice Support and Services
for Children and Youth in Santa Fe Over Three Years. (Christa
Hernandez, Youth and Family Services Program Manager,
chernandez@santafe.gov, 505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
y. Request for Approval of a Service Agreement with The Food Depot in the
Total Amount of $201,450 Including NMGRT to Provide Food at School-
Based Food Pantries for Children and Youth in Santa Fe Over Three
Years. (Christa Hernandez, Youth and Family Services Program
Manager, chernandez@santafe.gov, 505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
z. Request for Approval of a Service Agreement with SITE Santa Fe in the
Total Amount of $129,000 Including NMGRT to Provide Art Education
Opportunities for Children and Youth in Santa Fe Over Three Years.
(Christa Hernandez, Youth and Family Services Program Manager,
chernandez@santafe.gov, 505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
aa. Request for Approval of a Service Agreement with Partners In Education
(PIE) Artworks in the Total Amount of $151,050 Including NMGRT to
Provide Art Experience Workshops for Children and Youth in Santa Fe
Over Three Years. (Christa Hernandez, Youth and Family Services
Program Manager, chernandez@santafe.gov, 505-955-6728)
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 9 of 15
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
ab. Request for Approval of a Service Agreement with Partners In Education
(PIE) Santa Fe Public Schools (SFPS) Parent Involvement Program
(PIP) and Wellness Ambassadors to Voice and Empower (WAVE) in the
Total Amount of $154,200 Including NMGRT to Provide Student Wellness
Opportunities and Early Intervention and Prevention Programming for
Children and Youth in Santa Fe Over Three Years. (Christa Hernandez,
Youth and Family Services Program Manager, chernandez@santafe.gov,
505-955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
ac. Request for Approval of a Service Agreement with Youth Shelters and
Family Services in the Total Amount of $160,500 Including NMGRT to
Provide Navigation Services and Housing Support Services for Children
and Youth in Santa Fe Over Three Years. (Christa Hernandez, Youth
and Family Services Program Manager, chernandez@santafe.gov, 505-
955-6728)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
ad. Request for Approval of a Service Agreement with Growing Up New
Mexico in the Total Amount of $129,000 Inclusive of NMGRT to Provide
Navigation Services to Children and Youth Ages 0-21 in Santa Fe Over
Three Years (Christa Hernandez, chernandez@santafenm.gov, 505-955-
6728).
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 10 of 15
Committee Review:
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
ae. Request for Approval of North Central New Mexico Economic
Development District, Non-Metro Area Agency on Aging (AAA) State
Funding in the Total Amount of $310,328 for the American Rescue Plan
Sub-Award, Term Ending June 30, 2023, North Central New Mexico
Economic Development District Non-Metro Area Agency on Aging (AAA),
Manuel Sanchez, Interim Senior Services Director,
mnsanchez@santafenm.gov, 505-955-6568.
Committee Review:
Finance Committee: 5/15/2023
Public Works.Utilities Committee: 5/30/2023
Governing Body: 5/31/2023
af. Request for Approval of an Amendment No. 1 to Aging and Long Term
Services Department Intergovernmental Agreement Item #23-0030 with
the State of New Mexico Aging and Long Term Services Department for
an Adjustment of the Award in the Total Amount of $64,176.27 for the
Senior Volunteer Programs. (Manuel Sanchez Interim Senior Services
Director, mnsanchez@santafenm.gov, 505-955-6568).
Committee Review:
Finance Committee: 5/15/2023
Quality of Life Committee 5/17/2023
Governing Body: 5/31/2023
ag. Request for the Approval of Amendment #1 to Contract Item #2022-23-
60026 Decreasing the Original Contract Amount in the Total Amount of
$231,437.65 for the Senior Title III Programs. Term Ending June 30,
2023, North Central New Mexico Economic Development District Non-
Metro Area Agency on Aging (AAA) Manuel Sanchez, Interim Senior
Services Director, mnsanchez@santafenm.gov, 505-955-6568.
Committee Review:
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 11 of 15
ah. Request for Approval of a General Services Contract with Pallet PBC,
ITB #23-43-B for the Purchase of up to 100 Emergency Shelter Units, in
an Amount not to Exceed $1,466,100, Including NMGRT, Over Two
Years. (Kyra Ochoa, Community Health and Safety Department Director,
krochoa@santafenm.gov (505) 955-6603; Brian Williams, Emergency
Management Director, bgwilliams@santafenm.gov (505)955-6537; Julie
Sanchez, Youth and Family Services Division Director
jjsanchez@santafenm.gov (505) 955-6678)
Committee Review:
Finance Committee: 5/15/2023
Quality of Life Committee: 5/17/2023
Governing Body: 5/31/2023
ai. Request for Approval of the Finance Department’s Auction Disposal List
and the Authority to Delegate Signing of the Titles to the Chief
Procurement Officer or Its Designee. (Emily Oster, Finance Director:
ekoster@santafenm.gov)
Committee Review:
Finance Committee: 05/15/2023
Quality of Life Committee: 05/17/2023
Governing Body: 05/31/2023
aj. CONSIDERATION OR RESOLUTION 2023-__ (Councilor Rivera
and Councilor L. Garcia)
A Resolution Requesting Approval of Amendment No. 3 to a Municipal
Arterial Program Cooperative Grant from the New Mexico Department Of
Transportation, Identified as Control Number L500383 Granting a Time
Extension for the Planning, Design, and Construction of Agua Fria Street
and South Meadows Road Intersection Improvements. (Romella
Glorioso-Moss, Capital Projects Program Manager, rsglorioso-
moss@santafenm.gov, 505-955-6623)
Committee Review:
Governing Body: (Introduction) 04/26/2023
Public Works: 05/08/2023
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 12 of 15
Finance Committee: 05/15/2023
Governing Body: 05/31/2023
ak. CONSIDERATION OF A RESOLUTION 2023-__ (Councilor Rivera and
L. Garcia)
A Resolution Requesting Approval of Amendment No. 2 To a Municipal
Arterial Program Cooperative Grant Contract with the New Mexico
Department of Transportation Identified as Control Number L500429
Granting a Time Extension for the Planning, Design, and Construction of
Agua Fria Street and South Meadows Road Intersection
Improvements. (Romella Glorioso-Moss, rsglorioso-
moss@santafenm.gov, 505-955-6623)
Committee Review:
Governing Body (Introduction): 05/10/2023
Finance Committee: 05/15/2023
Public Works and Utilities Committee: 05/30/2023
Governing Body: 05/31/2023
al. CONSIDERATION OF A RESOLUTION 2023-__ (Councilor Rivera and
L. Garcia)
A Resolution Requesting Approval of Amendment No. 1 To a Municipal
Arterial Program Cooperative Grant Contract with the New Mexico
Department of Transportation Identified as Control Number L500473
Granting a Time Extension for the Planning, Design, and Construction of
Agua Fria Street and South Meadows Road Intersection
Improvements. (Romella Glorioso-Moss, rsglorioso-
moss@santafenm.gov, 505-955-6623)
Committee Review:
Governing Body: (Introduction) 05/10/2023
Finance Committee: 05/15/2023
Public Works and Utilities Committee: 05/30/2023
Governing Body: 05/31/2023
am. CONSIDERATION OF A RESOLUTION 2023-__ (Councilor Rivera and
L. Garcia)
A Resolution Requesting Approval of Amendment No. 3 To a Municipal
Arterial Program Cooperative Grant Contract with the New Mexico
Department of Transportation, Identified as Control Number L500383,
Granting a Time Extension for the Planning, Design, and Construction of
Agua Fria Street and South Meadows Road Intersection
Improvements. (Romella Glorioso-Moss, rsglorioso-
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 13 of 15
moss@santafenm.gov, 505-955-6623)
Committee Review:
Governing Body: (Introduction) 05/10/2023
Finance Committee: 05/15/2023
Public Works and Utilities Committee: 05/30/2023
Governing Body: 05/31/2023
an. CONSIDERATION OF A RESOLUTION 2023-__ (Councilor Lindell,
Villarreal)
A Resolution Requesting Approval of Second Amendment to a Local
Government Transportation Project Fund Grant from the New Mexico
Department of Transportation Identified As Control Number Lp50008
Granting a Time Extension for the Planning, Design, and Pavement
Rehabilitation of Guadalupe Bridge. (Romella Glorioso-Moss, rsglorioso-
moss@santafenm.gov, 505-955-6623)
Committee Review:
Governing Body: (Introduction) 05/10/2023
Finance Committee: 05/15/2023
Public Works and Utilities Committee: 05/30/2023
Governing Body: 05/31/2023
ao. CONSIDERATION OF A RESOLUTION 2023-__ (Councilor M. Garcia,
Councilor Rivera, and Councilor Villarreal)
A Resolution Approving the Display of Banners Commemorating
“Hometown Heroes” Along the Entire Cerrillos Road Corridor and Along
St. Francis Drive, Annually, Between Memorial Day and Veterans Day.
(Regina Wheeler, rawheeler@santafenm.gov, 505-955-6622)
Committee Review
Governing Body (Introduction): 04/26/2023
Finance Committee: 05/15/2023
Public Works and Utilities Committee: 05/30/2023
Governing Body: 05/31/2023
7. MATTERS FROM STAFF
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
Page 14 of 15
8. MATTERS FROM THE COMMITTEE
9. MATTERS FROM THE CHAIR
10. NEXT MEETING: Monday, June 5, 2023
11. ADJOURN
Persons with disabilities in need of accommodations, contact the City Clerk’s
office at 955-6521, five (5) working days prior to meeting date.
FINANCE COMMITTEE MEETING
Monday, May 15, 2023
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