Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE JULY 17, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update for FY21. (Emily Oster, Finance Director, ekoster@santafenm.gov, 505-629-3411). 6. ACTION ITEMS: CONSENT FINANCE COMMITTEE MEETING Monday, July 17, 2023 Page 1 of 9 a. Request for Approval of the Finance Committee Minutes – June 20, 2023. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 07/17/2023 b. Request for Approval of Professional Services Agreement with Vladimir Jones (PRACO LTD) for Tourism Santa Fe Advertising Agency Services in the Total Amount of $8,000,000 through June 30, 2027. (Randy Randall, TSF Executive Director; rrandall@santafenm.gov) Committee Review Quality of Life Committee: 07/05/2023 Finance Committee: 07/17/2023 Governing Body: 07/26/2023 c. Request for Approval of Cooperative Project Agreement with the New Mexico Department of Transportation in the Amount of $139,603 for the Engineering Design of Henry Lynch / Agua Fria Roundabout Identified as Project L500532. (Romella Gloriosos-Moss, Complete Streets Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) 1. Request for the Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $139,603; Using $104,702 NMDOT Funding and $34,900 Road Impact Fees to Design the Henry Lynch / Agua Fria Roundabout Identified as Project L500532. Committee Review: Finance Committee: 07/17/2023 Public Works & Utilities Committee: 07/24/2023 Governing Body: 07/26/2023 d. Request for Approval of Amendment No. 1 to Item #23-0070 with Simtable LLC to Extend the Term of the Agreement to December 31, 2023 with No Corresponding Change in Cost. (Brian Williams, Director Emergency Management: bgwilliams@santafenm.gov, 505-469-1484). Committee Review: Finance Committee: 07/17/2023 FINANCE COMMITTEE MEETING Monday, July 17, 2023 Page 2 of 9  Quality of Life Committee: 07/19/2023 Governing Body Committee: 07/26/2023 e. Request for Approval of Amendment No. 2 Item #23-0011 with Santa Fe Public Schools for the American Rescue Plan Act (ARPA) Work-Based Learning Contract to Delete Current Payment Segmentation Over Months and Years. (Jason Grinage, Economic Development Specialist: jxgrinage@santafenm.gov 505-955-6840; Sophie Andar, Youth & Family Services Program Manager: sxandar@santafenm.gov 505-955-3855). Committee Review: Finance Committee: 07/17/2023 Quality of Life Committee: 07/19/2023 Governing Body: 07/26/2023 f. Request for Approval of Professional Services Contract with HDR Engineering, Inc., for Engineering Services to Complete the Design of Replacement Ultraviolet Disinfection Facilities for the Paseo Real Wastewater Reclamation Facility in the Amount of $373,757.50, Including NMGRT through June 30, 2025. (P. Fred Heerbrandt, Wastewater Management Engineer Supervisor (505-955-4623) 1. Request For Approval of a Budget Adjustment Resolution (BAR) to Increase the Design of Replacement UltraViolet Disinfection Facilities in the Amount of $373,757.50. Committee Review: Public Works and Utilities Committee: 07/10/2023 Finance Committee: 07/17/202 Governing Body: 07/26/2023 g. Request for Approval of a Professional Services Agreement with FII National, dba UpTogether, in the Total Amount of $1,000,000.00 in Eviction Prevention Funds, to Respond to the Impact of the Public Health Emergency and its Negative Economic Impacts through June 30, 2024. (Julie Sanchez, Youth and Family Services Division Director: jjsanchez@santafenm.gov, 505-955-6678) Committee Review Finance Committee: 07/17/2023 FINANCE COMMITTEE MEETING Monday, July 17, 2023 Page 3 of 9  Quality of Life Committee: 07/19/2023 Governing Body: 07/26/2023 h. Request for Approval of American Rescue Plan Act (ARPA) Recovery Funds Subrecipient Contract with FII National, dba UpTogether, in the Total Amount of $2,500,000 for Direct Cash Assistance Under the US Treasury Guidelines: 2.4 Household Assistance; Cash Transfers—to Respond to the COVID-19 Public Health Emergency and its Negative Economic Impacts. (Julie Sanchez, Youth and Family Division Director: jjsanchez@santafenm.gov; 505-955-6678) 1. Request for Approval of a Budget Adjustment Resolution (BAR) for $1,000,000 from Santa Fe County ARPA Funds via Santa Fe County Memorandum of Agreement Item #22-0030. Committee Review Quality of Life Committee: 07/19/2023 Finance Committee: 07/17/2023 Governing Body: 07/26/2023 i. Request for the Approval of Agreement with Overdrive Inc. in the Total Amount of $150,000,00 for Purchase of E-Books, E-Audio & E- Magazines through August 20, 2024. (Margaret Neill, Library Division Director: mmneill@santafenm.gov, 505-955-6788) Committee Review: Finance Committee: 07/17/2023 Quality of Life Committee: 07/19/2023 Governing Body: 07/26/2023 j. Request for the Approval of Professional Service Agreement with Clearly Clean Janitorial Services / Horizons of NM in the Total Amount of $67,714.80 for a Two (2) Year Term for Courier Services to Transfer Library Materials Between Three (3) Library Branches through June 30, 2025. (Margaret Neill, Library Division Director: mmneill@santafenm.gov 505-955-6788) Committee Review: Finance Committee: 07/17/2023 Quality of Life Committee: 07/19/2023 FINANCE COMMITTEE MEETING Monday, July 17, 2023 Page 4 of 9  Governing Body Committee: 07/26/2023 k. Request for Approval of an Amended Easement Agreement to the Permanent Trail, Open Space and Flood Control Easement, Item #21- 0417with Santa Fe County for the Portion of Richards Avenue Extension Right-of-Way. (Zoe Isaacson, zrisaacson@santafenm.gov, 505-955- 6853) Committee Review: Public Works and Utilities Committee: 07/10/2023 Finance Committee: 07/17/2023 Governing Body: 07/26/2023 l. Request for Approval of Amendment #2 with John Shomaker and Associates (JASI) to Original Contract # 21-0544 to Provide Water Rights and Hydrogeologic Technical Services for the City of Santa Fe Water Division for FY 2024. (William Schneider, Water Resources Manager, whschneider@santafenm.gov; Steven Shultz, Water Resources Coordinator, smshultz@santafenm.gov) 1. Request for Approval of A Budget Amendment Resolution (BAR) In The Amount of $213,983 from Water Cash Balance. Committee Review: Public Works and Utilities Committee: 07/10/2023 Finance Committee: 07/17/2023 Governing Body: 07/26/2023 m. Request for Approval of a Professional Service Agreement with New Mexico Coalition to End Homelessness in the Total Amount of $281,700 for Non-Congregate Emergency Shelter Operations at Consuelo’s Place Shelter through June 30, 2024. (Brittany Rodriguez, Youth and Family Services Program Manager, bcrodriguez@santafenm.gov; 505-955- 6913). Committee Review: Finance Committee: 07/17/2023 Quality of Life Committee: 07/19/2023 FINANCE COMMITTEE MEETING Monday, July 17, 2023 Page 5 of 9  Governing Body: 07/26/2023 n. Request for Approval of Memorandum of Understanding with Santa Fe Public Schools for the Volunteer Station Agreement Foster Grandparent Program. (Theresa Trujillo, Project Administrator, tptrujillo@santafenm.gov, 505-955-4745.) Committee Review: Finance Committee: 07/17/2023 Quality of Life Committee: 07/19/2023 Governing Body: 07/26/2023 o. Request for Approval of Professional Services Contract with AECOM Technical Services, Inc., for On Call Engineering Services in the Amount of $3,249,375, Including NMGRT through June 30, 2027.(John Del Mar, jpdelmar@santafenm.gov, Engineer Supervisor (505) 955-4231; Jonna Leigh Stack, Project Administrator jlstack@santafenm.gov, (505) 955- 4206) 1. Request for Approval of a Budget Adjustment Resolution (BAR) for On Call Services With Aecom Technical Services, Inc. In the Amount of $3,249,375. Committee Review: Finance Committee: 07/17/2023 Public Works and Utilities Committee: 07/24/2023 Governing Body: 07/26/2023 p. Request for Approval to Enter into an Exclusive Negotiation Agreement with Midtown Santa Fe Productions QOF, LLC to Negotiate Terms for Land and Building Disposition and Development of the Midtown Production Studios Lot Pursuant to the City's Request for Proposals No. 23/35/P with a Good Faith Deposit in the Amount of $7,500.00 (Lee Logston, Midtown Asset Development Manager: lrlogston@santafenm.gov, 505-955-6251; Daniel Hernandez, Midtown Redevelopment Project Manager - Proyecto, daniel@proyecto.is; Rich Brown, Director, Community Development: rdbrown@santafenm.gov, 505-670-0559). FINANCE COMMITTEE MEETING Monday, July 17, 2023 Page 6 of 9  Committee Review: Finance Committee: 07/17/2023 Quality of Life Committee: 07/19/2023 Public Works and Utilities Committee: 07/24/2023 Governing Body: 07/26/2023 q. Request for Approval for the Chief Procurement Officer to Issue a Purchase Order Against the City’s On-Call Contract with Davenport Construction Management for the Stabilization of the Main Library. (Josh Bohlman, Facilities Project Administrator, jbohlman@santafenm.gov, 505-955-5932) 1. Request for Approval of a Budget Adjustment Resolution (BAR) for the Public Works Department Facilities Division in the Amount of $225,000 Utilizing FY 22 (Prior Year) Gross Receipts Tax Revenue Earned in Excess of Budgeted Estimates to Fund Repairs and Exterior Painting at Main Library. Committee Review Finance Committee: 07/17/2023 Public Works & Utilities Committee: 07/24/2023 Governing Body: 07/26/2023 r. CONSIDERATION OF BILL NO. 2023-19. (Councilor Rivera) A Bill Amending Exhibit B of Section 21-7 to Increase Certain Residential and Commercial Rates for Services Provided by the Environmental Services Division; to Increase Replacement Fees For Containers; and to Remove Language Permitting One-Time, Free Replacement Of Containers. (Shirlene Sitton, sesitton@santafenm.gov, sesitton@santafenm.gov) Committee Review: Governing Body: (Introduction) 06/14/2023 Governing Body: (Public Comment) 06/28/2023 Public Works and Utilities Committee: 07/10/2023 Finance Committee: 07/17/2023 Governing Body (Public Hearing): 07/26/2023 s. CONSIDERATION OF RESOLUTION NO. 2023-__ (Councilor Cassutt, FINANCE COMMITTEE MEETING Monday, July 17, 2023 Page 7 of 9  Councilor Chavez, Councilor Villarreal) A Resolution Accepting a Local Government Road Fund Administered by the New Mexico Department of Transportation for The Planning And Design Of The Agua Fria-Henry Lynch Roundabout Project, Identified As Control No. L500532. (Romella Glorioso-Moss, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Governing Body: (Introduction) 06/28/2023 Public Works and Utilities Committee: 07/10/2023 Finance Committee: 07/17/2023 Governing Body: 07/26/2023 t. CONSIDERATION OF BILL NO. 2023-20 (Mayor Webber, Councilor Cassutt, Councilor Romero-Wirth, Councilor M. Garcia) A Bill Relating to Metropolitan Redevelopment; Deleting the Content of Section 7-2 Regarding “Urban Renewal”, Repealed by State Law in 2008, and Replacing it with the City’s Metropolitan Redevelopment Code, Sections 6-13 and 6-14, Amended to be Consistent With State Law, Delete Language Specific to a Business Capitol District, Limit Metropolitan Redevelopment Commission Leasing Authority to that Specified in a Particular Metropolitan Development Plan, and Specify Qualifications for Metropolitan Redevelopment Commissioners (Rich Brown, rdbrown@santafenm.gov, 505-955-6625, Marcos Martinez, mdmartinez, 505-955-6502). Committee Review: Governing Body (Introduction): 06/14/2023 Governing Body (Public Comment): 06/28/2023 Public Works and Utilities Committee: 07/10/2023 Finance Committee: 07/17/2023 Quality of Life: 07/19/2023 Governing Body (Public Hearing): 07/26/2023 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR FINANCE COMMITTEE MEETING Monday, July 17, 2023 Page 8 of 9 10. NEXT MEETING: Monday, July 31, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, July 17, 2023 Page 9 of 9