Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE SEPTEMBER 18, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update and Overview. (Emily Oster, Finance Director, ekoster@santafenm.gov) 6. ACTION ITEMS: CONSENT FINANCE COMMITTEE MEETING Monday, September 18, 2023 Page 1 of 8 a. Request for Approval of the Finance Committee Minutes – September 5, 2023. (Emily Oster, Finance Director: ekoster@santafenm.gov) Committee Review: Finance Committee: 09/05/2023 b. Request for Approval of the 2024 Governing Body and Council Committee Meeting Calendar (Kristine Bustos-Mihelcic, City Clerk; kmmihelcic@santafenm.gov, Xavier Vigil, Committee and Contracts Coordinator; xivigil@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Quality of Life Committee: 09/20/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 c. Request for Approval of Professional Services Agreement with Carr, Riggs, Ingram for Audit Services for FYE 6/30/2023 in the Amount of $269,454.42 Including Applicable Gross Receipts Tax. (Emily K. Oster, Finance Director: ekoster@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 d. Request for Approval to Purchase and Install an Air Conditioning Unit from Western Mechanical in the Hoffman Blower Room in the Paseo Real Reclamation Facility in the Total Amount of $90,301.16 including NMGRT via Statewide Price Agreement 30-00000-23-00084. (P. Fred Heerbrandt, P.E., Engineer Supervisor, WWMD; pfheerbrandt@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $90,301.16 from the Cash Balance. Committee Review: Public Works and Utilities Committee: 09/11/2023 FINANCE COMMITTEE MEETING Monday, September 18, 2023 Page 2 of 8  Finance Committee: 09/18/2023 Governing Body: 09/27/2023 e. Request for Approval of General Services Contract with TK Elevators for Modernization and Rehabilitation of the Elevators at Sandoval Parking Garage in the Total Amount of $249,626.21 Including NMGRT through June 30, 2025. (Caryn Grosse, Public Works Project Administrator: clgrosse@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/11/2023 Finance Committee: 09/18/2023 Governing Body: 09/27/2023 f. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $128,364.00 for the Budget Transfer of Youth and Family Service Division Park Ranger Staff Positions to the Parks and Open Space Division. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, Julie Sanchez, Youth and Family Services Division Director: jjsanchez@santafenm.gov) Committee Review Quality of Life Committee: 09/06/2023 Public Works & Utilities Committee: 09/11/2023 Finance Committee: 09/18/2023 Governing Body: 09/27/2023 g. Request for Approval of General Services Contract with Badger Meter Inc. for the Monthly Service Charge for Each Endpoint Meter Reading Device on the City’s Water Meters in the Total Amount of $3,241,200 through June 30, 2033. (Nancy L. Jimenez, Utility Billing Division Director: nljimenez@santafenm.gov) Committee Review Public Works and Utilities Committee: 09/11/2023 Finance Committee: 09/18/2023 Governing Body: 09/27/2023 h. Request for Approval of Professional Services Agreement with Wilson & FINANCE COMMITTEE MEETING Monday, September 18, 2023 Page 3 of 8  Company Inc. for Engineers & Architects in the Total Amount of $6,457,500 including NMGRT through October 05,2026. (Romella Glorioso-Moss, PW Capital Projects Manager, rsglorioso- moss@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works & Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 i. Request for Approval of Amendment No. 1 to Professional Service Agreement Item #23-0323 with Homewise for the Mortgage Assistance Program to Update the Scope of Work and Increase Compensation to Include Balance from Previous Year Contract for a Total Amount of $550,000 . (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov and Cody Minnich, Project Manager:cjminnich@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Quality of Life Committee: 09/20/2023 Governing Body: 09/27/2023 j. Request for Approval of a Budget Adjustment Resolution (BAR) from the Airport Department to the ITT Department in the Total Amount of $148,715 for the Camnet Security and Alarm Equipment. (James Harris, Airport Manager: jcharris@santafenm.gov; Kelly Bynon, Administrative Manager: kabynon@santafenm.gov) Committee Review Finance Committee: 09/18/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 k. Request for Approval of Professional Services Agreement with WSP USA Environment and Infrastructure Inc. for Engineering, Design, and Consulting Services in the Total Amount of $5,415,625 including NMGRT through October 5, 2026. (Romella Glorioso-Moss, PW Capital Projects Manager: rsglorioso-moss@santafenm.gov) FINANCE COMMITTEE MEETING Monday, September 18, 2023 Page 4 of 8  Committee Review: Finance Committee: 09/18/2023 Public Works & Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 l. Request for Approval of Professional Services Agreement with Miller Engineers Inc. for Design, Engineering and Consulting Services in the Total Amount of $1,083,125 including NMGRT through October 5, 2026. (Romella Glorioso-Moss, PW Capital Projects Manager: rsglorioso- moss@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works & Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 m. Request for Approval to Purchase Two Replacement Vehicles for the Engineering Section of the Water Division from Melloy Auto Group in the Total Amount of $83,156 via Statewide Price Agreement 00-00000-20- 00088. (John Del Mar, Engineer Supervisor in the Water Division: jpdelmar@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution to Decrease the Water Enterprise Fund Cash Balance in the Total Amount of $83,156. Committee Review Public Works and Utilities Committee: 09/11/2023 Finance Committee: 09/18/2023 Governing Body: 09/27/2023 n. Request for Approval of General Services Contract with Dukes Root Control, Inc. to Provide Provide Chemical Root Control for the City’s Sewer System in the Total Amount of $1,000,000 for a Four Year Term via Houston Galveston Area Council (HGAC) Cooperative Agreement (SC01-21). (P. Fred Heerbrandt, P.E., Engineer Supervisor, WWMD: pfheerbrandt@santafenm.gov) FINANCE COMMITTEE MEETING Monday, September 18, 2023 Page 5 of 8  1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $1,000,000.00 from the Cash Balance. Committee Review: Finance Committee: 09/18/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 o. Request for Approval of Amendment No. 2 to Memorandum of Agreement Item #20-0043 Between the New Mexico Energy, Minerals and Natural Resources Department and the Fire Department in the Total Amount of $40,000 of Reimbursable Expenditures. (Brian Moya, Fire Chief: bjmoya@santafenm.gov; Sten Johnson, Assistant Fire Chief: sajohnson@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Safety Committee: 09/19/2023 Public Works & Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 p. Request for Approval of Amendment No. 4 to Contract Agreement # 20- 0319 with Children Youth and Families Department (CYFD) to Increase the Overall FY24 Contract by $6,440 for a New Total Amount of $389,791 for Continuum of Graduated Sanctions Services. (Sophie Andar, Youth and Family Services Program Manager: sxandar@santafenm.gov). Committee Review: Finance Committee: 09/18/2023 Quality of Life Committee: 09/20/2023 Governing Body: 09/27/2023 q. Request for Approval of Professional Services Agreement with Denovo for Cloud Storage and Maintenance of the City of Santa Fe AS400 Data in the Total Amount of $1,377,640.77 through June 30, 2026. (Edward J. Duran: EAS/EUS Manager, ejduran@santafenm.gov; Joseph Abeyta: Project Manager, jmabeyta@santafenm.gov) FINANCE COMMITTEE MEETING Monday, September 18, 2023 Page 6 of 8  Committee Review: Finance Committee 09/18/23 Quality of Life Committee: 09/20/2023 Governing Body: 09/27/2023 r. Request for Approval of Amendment No. 1 to Professional Service Agreement Item #23-0326 with Santa Fe Community Housing Trust for their Mortgage Assistance Program, to Update Scope of Work and Increase Compensation to Include Balance from Previous Year Contract for a Total Amount of $645,908 . (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov and Cody Minnich, Project Manager, Office of Affordable Housing: cjminnich@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Quality of Life Committee: 09/20/2023 Governing Body: 09/27/2023 s. Request for Approval of a Amended and Restated Lease Agreement with Signature Flight Support, LLC to to Enter on, Make Use of, and Develop Real Property at the Santa Fe Regional Airport in Substitution for Capital Aviation of Santa Fe. (James Harris, Airport Manager; jcharris@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 t. Request for Approval for Special Water Rate for Santa Fe Country Club and Municipal Recreation Complex (MRC) and a Monthly Payment Arrangement for Santa Fe Country Club in the Amount of $5,000 per Month Until Repaid in Full. (John Dupuis, Public Utility Director: jedupuis@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 FINANCE COMMITTEE MEETING Monday, September 18, 2023 Page 7 of 8 7. INTRODUCTIONS a. CONSIDERATION OF A RESOLUTION 2023-___. (Mayor Alan Webber and Councilor Jamie Cassutt) A Resolution Finding the Building and Premises Located at 1004 Calle Feliz (Property) to be Ruined, Damaged, and Dilapidated and a Menace to the Public Comfort, Health, Peace, and Safety; Ordering the Owner of Record of the Property to Remove the Building, Rubbish, and Debris; and Providing that, if the Owner Does Not Remove the Building, Rubbish, and Debris, the City of Santa Fe Shall Do So, Shall Place a Lien on the Property In the Amount of the Cost of the Clean-Up Efforts; and Shall Foreclose on the Property. (Isabella Sharpe, Constituent Services Manager, ilsharpe@santafenm.gov) Committee Review Finance Committee (Introduced): 09/18/2023 Quality of Life Committee: 09/20/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, October 2, 2023 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, September 18, 2023 Page 8 of 8