Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE OCTOBER 16, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update (Emily Oster, Finance Director:ekoster@santafenm.gov) 6. ACTION ITEMS: CONSENT a. Request for Approval of the October 2, 2023 Finance Committee FINANCE COMMITTEE MEETING Monday, October 16, 2023 Page 1 of 5  Minutes. (Emily Oster, Finance Director: ekoster@santafenm.gov) Committee Review: Finance Committee: 10/16/2023 b. Request the Approval of Amendment No.1 to General Services Agreement Item #22-0389 with the Santa Fe Railyard Park Conservancy to Clarify Responsibilities and Reporting and Increase the Compensation by $300,000 for the Total Amount Not to Exceed $400,000 through June 30, 2026. (Tim Farrell, Property Development Manager: tgfarrell@santafenm.gov) Committee Review Public Works & Utilities Committee: 10/10/2023 Finance Committee: 10/16/2023 Governing Body: 10/25/2023 c. Request for Approval of Professional Services Agreement with Bohannan Huston Inc. for On-Call Engineering Services in the Total Amount of $3,243,975 Including NMGRT through October 5, 2026. (Zoe Isaacson, River & Watershed Manager, zrisaacson@santafenm.gov) Committee Review: Finance Committee: 10/16/2023 Public Works & Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 d. Request for Approval of Amendment No.1 to Professional Services Agreement Item #22-0378 with Tyler Technologies Munis Upgrade for Senior Finance Subject Matter Experts and Testers Services with IT Connect Inc. for Consulting Services for the Finance Department in the Total Amount of $108,312.50 through June 30, 2024. (Emily Oster, Finance Director: ekoster@santafenm.gov and Eric Candelaria, IT Director: edcandelaria@santafenm.gov) Committee Review: Finance Committee: 10/16/2023 Quality Of Life Committee: 10/18/2023 Governing Body: 10/25/2023 e. Request for Approval to Purchase Two (2) Ford F150 Pickup Trucks and FINANCE COMMITTEE MEETING Monday, October 16, 2023 Page 2 of 5  One (1) Ford F450 Pickup Truck for the City of Santa Fe’s Wastewater Management Division in the Total Amount of $184,097 from Chalmers Ford. (Benjamin Sandoval, Collections Manager, WWMD: basandoval@santafenm.gov) 1.Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $184,097 from the Cash Balance. Committee Review: Finance Committee: 10/16/2023 Public Works and Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 f. Request for Approval of a Budget Amendment Resolution (BAR) to Increase the Funds for FY2024 for Audit Preparation and Accounting Consulting in the Total Amount of $795,883, which is the Unexpended Amount Originally Budgeted for FY2023. (Emily K. Oster, Finance Director: ekoster@santafenm.gov) Committee Review Finance Committee: 10/16/2023 Quality of Life Committee: 10/18/2023 Governing Body: 10/25/2023 g. Request for Approval of Purchasing Agreement with Southwest Ambulance Sales for the Purchase of a New Ford E-350 XL Cutaway Ambulance Utilizing the HGACBUY Price Agreement #AMl0-20; in the Total Amount of $187,726. (Brian Moya, Fire Chief: bjmoya@santafenm.gov; Daniel Garcia, Fire Fleet Manager: dagarcia@sanatafenm.gov) Committee Review: Finance Committee: 10/16/2023 Public Safety Committee: 10/17/2023 Public Works and Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 h. Request for Approval of Amendment No.1 to the New Mexico Department of Transportation Aviation Division Grant # SAF-24-02 in the Amount of $391,033 for the Repair of the Runway Midfield Intersection, Bringing the Total Amount of the Grant to $1,727,033. (James Harris, Airport Manager: jcharris@santafenm.gov; Kelly Bynon, Administrative FINANCE COMMITTEE MEETING Monday, October 16, 2023 Page 3 of 5  Manager: kabynon@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $391,033 to Increase WIP Construction Fund Using NMDOT Funding for the Repair of the Runway Midfield Intersection. Committee Review: Finance Committee: 10/16/2023 Public Works and Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 i. Request for Approval of the New Mexico Department of Finance & Administration Certification for Allocation 22-ZG1016-48 for Recruitment and Retention Stipends for Law Enforcement Officers at the Santa Fe Police Department for FY24 in the Total Amount of $112,500. (Ben Valdez, Deputy Chief of Police: bpvaldez@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $112,500 from the NM Department of Finance and Administration Fund to the Police Incentive Fund. Committee Review: Finance Committee: 10/16/2023 Quality of Life Committee: 10/18/2023 Governing Body Committee: 10/25/2023 j. Request for Approval of New Mexico Department of Transportation Aviation Division Grant # SAF-24-03 for the Design of the Terminal Apron Replacement in the Amount of $284,610. (James Harris, Airport Manager: jcharris@santafenm.gov; Kelly Bynon, Administrative Manager: kabynon@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $284,610 in Increase WIP Design Fund using NMDOT Funding for the Design of the Terminal Apron Replacement. Committee Review: FINANCE COMMITTEE MEETING Monday, October 16, 2023 Page 4 of 5  Finance Committee: 10/16/2023 Public Works and Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 k. CONSIDERATION OF A RESOLUTION 2023-___. (Councilor Carol Romero-Wirth, Councilor Renee Villarreal, Councilor Chris Rivera, and Councilor Amanda Chavez) A Resolution Directing the City Manager to Establish an Office of Equity and Inclusion. (John Blair, City Manager, jwblair@santafenm.gov) Committee Review Governing Body (Introduced):09/27/2023 Quality of Life Committee: 10/04/2023 Finance Committee: 10/16/2023 Governing Body: 10/25/2023 7. ACTION ITEMS: DISCUSSION 8. EXECUTIVE SESSION 9. MATTERS FROM STAFF 10. MATTERS FROM THE COMMITTEE 11. MATTERS FROM THE CHAIR 12. NEXT MEETING: Monday, October 30, 2023 13. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, October 16, 2023 Page 5 of 5