Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 28, 2022 5:00 PM ATTEND VIRTUALLY SPECIAL PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Attendance: In response to the State’s declaration of a Public Health Emergency, the Mayor’s Proclamation of Emergency, and the ban on public gatherings in excess of those permitted in the current Public Health Order, and the need to incorporate technology and practices to re-institute in-person meetings consistent with the limitations established by the Order, the Public Works and Utilities meeting will be conducted virtually. Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Internet: To join the Zoom meeting on the internet using a computer, laptop, smartphone, or tablet, use the following link: https://santafenm-gov.zoom.us/s/83356064064? pwd=RlNicERNUWNzLzhwQ1pHUXN5b2Z3UT09 Passcode: 171794 Attendees should use the “Raise Hand” function to be recognized by the Chair to speak at the appropriate time. Phone: To join the Zoom meeting using a phone, use the following phone numbers and Webinar ID: US: 1 253 215 8782 Webinar ID: 833 5606 4064 – Passcode: 171794 Phone attendees should press *9 to use the “Raise Hand” function to be recognized by the Chair to speak at the appropriate time. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 28, 2022 Page 1 of 8  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 28, 2022 5:00 PM ATTEND VIRTUALLY 5. APPROVAL OF MINUTES a. Approval of Minutes from the February 21, 2022 Public Works and Utilities Committee Meeting. b. Approval of Minutes from the March 7, 2022 Public Works and Utilities Committee Meeting. 6. ACTION ITEMS: CONSENT a. Request for Approval of Professional Services Agreement with Weston Solutions Inc. in the Total Amount of $568,652.92 Including NMGRT to Provide Engineering Design Services to CIP Project #899A, Acequia Trail Extension Project. (Romella Glorioso-Moss, Sr. Project Administrator, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 03/21/2022 Public Works & Utilities Committee: 03/28/2022 Governing Body: 03/30/2022 b. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $224,892 from Roads Impact Fees to Capital Improvement Projects CIP No. 842B Camino Entrada Roundabout. (Romella Glorioso- Moss, Sr. Project Administrator, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 03/21/2022 Public Works & Utilities Committee: 03/28/2022 Governing Body: 03/30/2022 c. Request for Approval of Amendment No. 3 to the Professional Services Agreement #21-0533 Increasing the Compensation by $1,000,000 to the Total Amount of $3,000,000 Exclusive of NMGRT for On-Call Professional Design Services with Wilson & Co. (Romella Glorioso-Moss, Sr. Project Administrator, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 28, 2022 Page 2 of 8  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 28, 2022 5:00 PM ATTEND VIRTUALLY Finance Committee: 03/21/2022 Public Works & Utilities Committee: 03/28/2022 Governing Body: 03/30/2022 d. Approval of a Memorandum of Agreement with Santa Fe County to Authorize the City to Conduct Henry Lynch Reconstruction Project Design Funded by New Mexico Department of Transportation Grant on the Portion of Henry Lynch Owned by the County. (Regina Wheeler, Public Works Director: rawheeler@santafenm.gov 505-955-6622) Committee Review: Finance Committee: 03/21/2022 Public Works & Utilities Committee: 03/28/2022 Governing Body: 03/30/2022 e. Request for Approval of a Services Agreement in the Total Amount of $391,485.05 Including NMGRT, for Santa Fe Railyard Park Playground Rehabilitation & Banco Replacement with Exerplay Inc. Via Cooperative Educational Services. (Therese Martinez, Project Administrator: tmartinez@santafenm.gov, 505-955-5937) Committee Review: Finance Committee: 03/21/2022 Public Works Committee: 03/28/2022 Governing Body: 03/30/2022 f. CONSIDERATION OF RESOLUTION 2022-___ (Councilor Rivera, Councilor Cassutt) to Approve Amending Impact Fees Capital Improvement Plan FY2021-2027 and Replace Tables 80 and 81 Listing Planned Road Improvements and Parks and Trails Improvements as Recommended by the Capital Improvements Advisory Committee. (Romella Glorioso-Moss, Projects Administrator: rsglorioso-moss@santafenm.gov, 505-955-6623; and Melissa McDonald, Parks Director: mamcdonald@santafenm.gov, 505-955-6840) Committee Review: Governing Body (Introduced): 03/09/2022 Quality of Life Committee: 03/16/2022 Public Works and Utilities Committee: 03/28/2022 Finance Committee: 04/04/2022 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 28, 2022 Page 3 of 8  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 28, 2022 5:00 PM ATTEND VIRTUALLY Governing Body: 04/13/2022 g. CONSIDERATION OF RESOLUTION 2202-____ (Councilor Romero- Wirth, Councilor Cassutt) Allocating 123.68 Acre-Feet of Available Water Rights to Eliminate the Affordable Housing Account Deficit and Provide Enough Water Rights for Three Consecutive Future Years. (Alan Hook, Water Resources Coordinator Assistant: aghook@santafenm.gov, 505-955-4205) Committee Review: Introduced: 03/09/2022 Public Works and Utilities Committee: 03/28/2022 Finance Committee: 4/4/2022 Governing Body: 4/13/2022 h. CONSIDERATION OF RESOLUTION 2202-____ (Councilor Cassutt) Directing the City Manager to Send a Letter of Intent to the New Mexico Game and Fish Department Informing it of the City’s Intent to Purchase Property Owned by the Department Located at 3520 Calle Princesa Juana. (Terry Lease, Asset Development Manager, tjlease@santafenm.gov) Committee Review: Introduced: 03/09/2022 Public Works and Utilities Committee: 03/28/2022 Finance Committee: 04/04/2022 Governing Body: 04/13/2022 i. Request for Approval of a Budget Amendment Resolution (BAR) to Amendment No. 4 with N.Harris for the upgrade of the Utility Billing System in the total amount of $811,548. (Nancy Jimenez, utility Billing Division Director, nljimenez@santafenm.gov, 505-955-4364) Committee Review: Public Works and Utilities Committee: 03/28/2022 Finance Committee: 04/04/2022 Governing Body: 04/13/2022 j. Request for Approval of Amendment No. 1 to the On-call Professional Services Agreement Increasing Compensation in the Amount of $1,000,000 to the Total Amount of $1,500,000 Exclusive of NMGRT with WSP Solutions PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 28, 2022 Page 4 of 8  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 28, 2022 5:00 PM ATTEND VIRTUALLY USA Inc. (Romella Glorioso-Moss, Sr. Project Administrator: rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 03/21/2022 Public Works & Utilities Committee: 03/28/2022 Governing Body: 03/30/2022 k. Request for Approval of a Budget Adjustment Resolution (BAR) to Transfer $800,000 from Parks Capital Impact Fees to Parks (Org Prks Trails 3359980 and Object 572970 WIP Construction) for the Construction of New Tennis Courts. (Melissa McDonald, Parks Director: mamcdonald@santafenm.gov, 505-303-9502) Committee Review: Finance Committee: 03/21/2022 Public Works & Utilities Committee: 03/28/2022 Governing Body: 03/30/2022 l. Request for Approval of an Memorandum of Understanding Agreement with the State of New Mexico Department of Information Technology and the City of Santa Fe in the Amount of $96,768 Estimated for the Term of Three Years to Move the City's Main Computing and Networking Systems to a Built-to-Purpose Data Center Facility. (Manuel Gonzales, ITT Director: mmgonzales@santafenm.gov, 505-955-5531 and Joe Abeyta, ITT Project Manager: jmabeyta@santafenm.gov, 505-955-5518) Committee Review: Finance: 03/21/2022 Public Works: 03/28/2022 Governing Body: 03/30/2022 m. Request for Approval of an Agreement with Document Solutions Inc. (DSI) in the Total Amount of $974,322 Paid in the Estimated Amount of $13,532/Month for Managed Print Services and Maintenance for the Term of Six Years (Seventy Two Months). (Manuel Gonzales, ITT Department Director: mmgonzales@santafenm.gov, 505-955-5576) Committee Review: Finance: 03/21/2022 Public Works: 03/28/2022 Governing Body: 03/30/2022 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 28, 2022 Page 5 of 8  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 28, 2022 5:00 PM ATTEND VIRTUALLY n. Request for Approval of Amendment No. 1 to Contract #3203041 with Jaramillo Accounting Group (JAG) to Increase Compensation from $216,875 to $307,014 Including New Mexico Gross Receipts Tax (NMGRT). (Ricky Bejarano, Chief Accounting Officer: rabejarano@santafenm.gov; 505-955-6137). Committee Review: Finance Committee: 03/21/22 Public Works Committee: 03/28/22 Governing Body: 03/30/22 o. Request for Approval of Amendment No. 1 to Contract #3203129 with Harry Sloan DOB HS3 Consultants to Increase Compensation from $197,356 to $376,132 Including New Mexico Gross Receipts Tax (NMGRT). (Ricky Bejarano, Chief Accounting Officer: rabejarano@santafenm.gov; 505-955-6137) Committee Review: Finance Committee: 03/21/2022 Public Works Committee: 03/28/2022 Governing Body: 03/30/2022 p. Request for Approval of Amendment No. 1 to Contract #320348 with REDW, LLC to Increase Compensation from $195,255 to $309,638 Including New Mexico Gross Receipts Tax (NMGRT). (Ricky Bejarano, Chief Accounting Officer:rabejarano@santafenm.gov; 505-955-6137) Committee Review: Finance Committee: 03/21/2022 Public Works Committee: 03/28/2022 Governing Body: 03/30/2022 q. Request for Approval of Amendment No. 1 to Contract #3203045 with Beasley Mitchell & Company to Increase Compensation from $87,021 to $335,600 Including New Mexico Gross Receipts Tax (NMGRT). (Ricky Bejarano, Chief Accounting Officer: rabejarano@santafenm.gov; 505-955-6137) Committee Review: Finance Committee: 03/21/2022 Public Works Committee: 03/28/2022 Governing Body: 03/30/2022 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 28, 2022 Page 6 of 8  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 28, 2022 5:00 PM ATTEND VIRTUALLY r. Request for Approval of Amendment #1 with Great Western Inc. increasing the total amount for FY 2022 by $ 15,000 plus nmgrt, for Emergency On- call Electrical Services and Repairs at the Waste Water Treatment Plant Facilities. (Benjamin Sandoval, Wastewater Maintenance Superintendent, 505-955-4632, basandoval@santafenm.gov) Committee Review: Public Works and Utilities Committee: 03/28/2022 Finance Committee: 04/04/2022 Governing Body: 04/13/2022 s. Request for Approval of Change Order #3 and #4 to CIP #957 Aeriation Project Bid number ‘20/17/B with RMCI Inc. for an increase of $607,019.13 from previously budgeted funds, with a contract time extension of 107 Days (Michael Dozier, Wastewater Management Division Director, 505-955-4642, mldozier@santafenm.gov) Committee Review: Public Works and Utilities Committee: 03/28/2022 Finance Committee: 04/04/2022 Governing Body: 04/13/2022 t. Request to Re-Approve the Amendment to Service Contract 20-0263 with FacilityBuild Inc. for Design/Build Services for the Water Street Restroom Facility as Amendment No. 2, Previously Approved at the December 8, 2021 Governing Body Meeting as Amendment No. 1. (John Dillon, Public Works Project Administrator: jcdillon@santafenm.gov, 505-955-5936) Committee Review: Public Works & Utilities Committee: 03/28/2022 Governing Body: 03/30/2022 u. Request for Approval of Amendment No.1 to Service Contract 21-0550 of the Bicentennial Pool Reconstruction Project with Davenport Construction Management LLC; Increase Compensation in the Amount of $255,950.54 Including NMGRT. (Sam Burnett, Facilities Division Director: jdburnett@santafenm.gov, 505-795-2491) Committee Review: PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 28, 2022 Page 7 of 8  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 28, 2022 5:00 PM ATTEND VIRTUALLY Public Works & Utilities Committee: 03/28/2022 Governing Body: 03/30/2022 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Monday, April 11, 2022 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 28, 2022 Page 8 of 8