Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA SEPTEMBER 26, 2022 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 26, 2022 Page 1 of 7 5. PRESENTATION/INFORMATIONAL ITEMS a. Recognition of the Public Utilities Department, Environmental Services Division, Residential Collection and Customer Service Team.(Shannon Jones, Public Utilities Department Director, swjones@santafenm.gov; Shirlene Sitton, Environmental Services Division Director, sesitton@santafenm.gov) 6. ACTION ITEMS: CONSENT a. Request for Approval of the September 12, 2022 Public Works and Utilities Committee Meeting Minutes. (Jamie-Rae Diaz, Administrative Manager: jldiaz@santafenm.gov, 505-955-4233) Committee Review: Public Works and Utilities Committee: 09/26/2022 b. Request for Approval of Real Estate Donation Agreement to Convey the Property Located at 635 Alto Street from the City to Habitat for Humanity for the Purposes of Developing Five (5) Low-Priced Dwelling Units (LPDU) for Sale to Income-Qualified Homebuyers; (Alexandra Ladd, Office of Affordable Housing, Director: agladd@santafenm.gov; and Terry Lease, Office of Economic Development, Asset Development Manager: tjlease@santafenm.gov, 505-629-2206). Committee Review: Public Works & Utility Committee: 9/26/2022 Finance Committee: 10/03/2022 Quality of Life Committee: 10/05/22 Governing Body: 10/12/2022 c. Request for Approval of Amendment No.1 to the Service Agreement, Contract # 22-0205, with B&D Industries for the Complete Replacement of the Ft. Marcy Pool Deck and Unforeseen Structural Issues, Increasing the Compensation in the Amount of $257,622.08. (Sam Burnett, Facilities Division Director: jsburnett@santafenm.gov;505-955-5933 and Joshua Bohlman, Project Administrator: jbohlman@santafenm.gov; 505-469-2807) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 26, 2022 Page 2 of 7  1. Request for Approval of Budget Adjustment Resolution (BAR) in the Amount of $250,000 From the Recreation Department Fund. Committee Review: Finance Committee: 09/19/2022 Public Works and Utilities Committee: 09/26/2022 Governing Body: 09/28/2022 d. Request for Approval of a Budget Adjustment Resolution (BAR) to Move $95,622 from FY22 GRT in Excess of Budget to FY23 Public Works Complete Streets Supplies to Fund the Banner Brackets Being Installed on St. Francis Drive & Cerrillos Road. (Regina Wheeler, Public Works Department Director, rawheeler@santafenm.gov, 505-955-6622; Andy J Hopkins, Budget Officer, ajhopkins@santafenm.gov, 505-955-6177) Committee Review: Public Works & Utilities Committee: 09/26/2022 Finance Committee: 10/03/2022 Governing Body: 10/12/2022 e. Request for Ratification of the City Manager's Approval of U.S. Department of Transportation Federal Aviation Administration (FAA) Grant Award No. 3-35-0037-060-2022 in the Amount of $266,822. (James Garduno, Project Administrator: jdgarduno@santafenm.gov; 505-670-3232) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $266,822. Committee Review: Public Works and Utilities Committee: 09/26/2022 Governing Body: 09/28/2022 f. Request for Ratification of the City Manager’s Approval of New Mexico Department of Transportation Aviation Division (NMDOTAD) Grant Award No. SAF-23-01 in the Amount of $86,500. (James Garduno, Project PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 26, 2022 Page 3 of 7  Administrator: jdgarduno@santafenm.gov; 505-670-3232) 1. Approval of a Budget Adjustment Resolution (BAR) in the Amount of $77,850 to Budget Grant Funds Into the Airport Operating Budget State Grant Revenue. Committee Review: Public Works and Utilities Committee: 09/26/2022 Governing Body: 09/28/2022 g. Request for Ratification of the City Manager's Approval of New Mexico Department of Transportation Aviation Division (NMDOTAD) Grant Award No. SAF-23-02 in the Amount of $450,000. (James Garduno, Project Administrator: jdgarduno@santafenm.gov; 505-670-3232) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $450,000. Committee Review: Public Works and Utilities Committee: 09/26/2022 Governing Body: 09/28/2022 h. Request for Ratification of the City Manager’s Approval of New Mexico Department of Transportation Aviation Division (NMDOTAD) Grant Award No. SAF-23-03 in the Amount of $1,100,000. (James Garduno, Project Administrator: jdgarduno@santafenm.gov; 505-670-3232) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $1,100,000 to Budget Grant Funds into the Airport Operating Budget State Grant Revenue. Committee Review: Public Works and Utilities Committee: 09/26/2022 Governing Body: 09/28/2022 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 26, 2022 Page 4 of 7 i. Request for Approval of Change Order No.5 with RMCI to Assist Construct the Aeration System Improvement in the Total Amount of $9,640.44 Including NMGRT. (Paul F. Heerbrandt, WWMD Engineer Supervisor, pfheerbrandt@sntafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $9,640.44 to Fund Change Order No.5 Committee Review: Public Works and Utilities Committee: 09/26/2022 Finance Committee: 10/03/2022 Governing Body: 10/12/2022 j. Request for Approval of Amendment No.1 to Contract #21-0322 with Mountain River Consulting Inc., for Utility Billing In the Amount of $900,000 for Year Two (2) of its Four (4) Year Contract. (Nancy L Jimenez, Utility Billing Division Director, nljimenez@santafenm.gov, 505- 955-4364) Committee Review: Public Works and Utilities Committee: 09/26/2022 Finance Committee: 10/03/2022 Governing Body: 10/12/2022 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 26, 2022 Page 5 of 7 k. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Rivera, Councilor Lee Garcia) A Resolution Requesting a Term Extension to a Local Government Road Fund Cooperative Agreement from the New Mexico Department of Transportation Identified as Control Number L500444 for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements. (Romella Glorioso-Moss, Senior Project Administrator: rsglorioso-moss@santafenm.gov, 955-6623) 1. Request for Approval of Amendment No. 1 to the Local Government Road Fund Cooperative Agreement (Munis Contract #3202844) with the New Mexico Department of Transportation for the Planning, Design, and Construction of CIP 853C-Agua Fria and South Meadows Rd. Intersection Improvements Project to Extend the Agreement Term to December 31, 2023 with No Additional Funding. Committee Review: Governing Body (Introduced) : 09/14/2022 Public Works and Utilities Committee: 09/26/2022 Finance Committee: 10/03/2022 Governing Body: 10/12/2022 l. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Rivera, Councilor Lee Garcia) A Resolution Requesting a Term Extension for a Local Government Road Fund Cooperative Agreement from the New Mexico Department of Transportation, Identified as Control Number L500306, for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements. (Romella Glorioso-Moss, Senior Project Administrator: rsglorioso-moss@santafenm.gov, 955-6623) 1. Request for Approval of Amendment No. 3 to a Local Government Road Fund Cooperative Agreement, Item 18-1060 (Munis Contract #3201396) with the New Mexico Department of Transportation for the Planning, Design, and Construction of CIP 853X-Agua Fria and South Meadows Road Intersection Improvements Project to Extend the Agreement Term Only to December 31,2023 with No Additional Funding. PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 26, 2022 Page 6 of 7  Committee Review: Governing Body (Introduced): 09/14/2022 Public Works and Utilities Committee: 09/26/2022 Finance Committee: 10/03/2022 Governing Body: 10/12/2022 7. MATTERS FROM STAFF a. Meeting and Tour to Follow at Buckman Direct Diversion; 341 Caja del Rio Santa Fe, NM 87506 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Tuesday, October 11, 2022 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 26, 2022 Page 7 of 7