Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 06, 2023 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION/INFORMATIONAL ITEMS a. Introduction of New Public Utilities Director, John Dupuis. (Jesse Roach, Interim Public Utilities Director, jdroach@santafenm.gov) b. Arroyo de Los Chamisos Crossing Capital Project Update.(Regina Wheeler, Public Works Director, rawheeler@santafenm.gov, 505-955- PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 1 of 11  6622) 6. ACTION ITEMS: CONSENT a. Request for Approval of Minutes from the February 20, 2023 Public Works and Utilities Committee.(Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov) b. Request for Approval of Amendment No.1 to the NV5 Inc On-Call Professional Services Agreement Item# 20-0511 Increasing the Compensation by $2,000,000 for the Total Amount of $3,000,000 Exclusive of NMGRT. (Romella Glorioso-Moss, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 c. Request for the Approval of Amendment No. 1 to the Professional Services Agreement 19-0572 with Bohannan Huston Inc, Increasing Compensation in the Amount of $500,000 for a Total Amount of $1,000,000 for Engineering Design Services for Public Works Department. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 d. Request the Approval of General Services Contract with B&D Industries, Inc., ITB #23/12/B for Miscellaneous City-Wide On-Call Electrical Services for Facilities in an Amount Not to Exceed $1,000,000 Per Year Including NMGRT. (Therese Martinez, Facilities Division Project Administrator, tmartinez@santafenm.gov, 505-955-5937; Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-795-2491). Committee Review: Finance Committee: 02/27/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 2 of 11  Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 e. Request Approval of General Services Contract with Bransford Electric, LLC, ITB #23/12/B for Miscellaneous City-Wide On-Call Electrical Services for Facilities in an Amount Not to Exceed $1,000,000 Per Year Including NMGRT. (Therese Martinez, Facilities Division Project Administrator, tmartinez@santafenm.gov, 505-955-5937; Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-795-2491). Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 f. Request Approval of General Services Contract with Great Western Electrical, Inc., ITB #23/12/B for Miscellaneous City-Wide On-Call Electrical Services for Facilities in an Amount Not to Exceed $1,000,000 Per Year Including NMGRT. (Therese Martinez, Facilities Division Project Administrator, tmartinez@santafenm.gov, 505-955-5937; Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-795- 2494). Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 g. Request Approval of General Services Contract with AnchorBuilt Construction, ITB #23/10/B for Miscellaneous City-Wide On-Call General Contracting Services for City Facilities in an Amount Not to Exceed $1,000,000 Per Year Including NMGRT. (Joshua Bohlman, Facilities Division Project Administrator, 505-955-5932; Sam Burnett, jsburnett@santafenm.gov, 505-955-5933). Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 3 of 11 h. Request Approval of General Services Contract with First Mesa Construction, ITB #23/10/B for Miscellaneous City-Wide On-Call General Contracting Services for City Facilities in an Amount Not to Exceed $1,000,000. (Joshua Bohlman, jbohlman@santafenm.gov, 505-955- 5932; Sam Burnett, jsburnett@santafenm.gov, 505-955-5933). Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 i. Request Approval of General Service Contract with Steamatic, ITB #23/10/B for Miscellaneous City-Wide On-Call General Contracting Services for City Facilities in an Amount Not to Exceed $1,000,000. (Joshua Bohlman, Facilities Division Project Administrator, jbohlman@santafenm.gov, 505-955-5932, Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933). Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 j. Request Approval of a General Services Contract with Cassidy’s Landscaping, ITB #23/18/B for Miscellaneous City-Wide On-Call Landscaping Services for City Facilities in a Total Amount of $500,000 Per Year Including NMGRT . (Joshua Bohlman, Facilities Project Administrator, jbohlman@santafenm.gov, 505-955-5932, Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933) Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 k. Request Approval of General Services Contract with Franco’s Trees, ITB #23/18/B for Miscellaneous City-Wide On-Call Landscaping Services for City Facilities in an Amount Not to Exceed $500,000. (Joshua Bohlman, Facilities Project Administrator, jbohlman@santafenm.gov, 505-955- 5932, Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933). PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 4 of 11  Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 l. Request Approval of General Services Contract with Santa Fe Curb Appeal, ITB #23/18/B for Miscellaneous City-Wide On-Call Landscaping Services for City Facilities in an Amount Not to Exceed $500,000. (Joshua Bohlman, Facilities Project Administrator, jbohlman@santafenm.gov, 505-955-5932, Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933) Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 m. Request Approval of General Services Contract with AnchorBuilt, Inc., ITB #23/13/B for Miscellaneous City-Wide On-Call Plumbing Services for City Facilities; in an Amount Not to Exceed $1,000,000. (Caryn Grosse, PMP, Facilities Project Administrator Sr., clgrosse@santafenm.gov, 505- 955-5938, Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933). Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 n. Request Approval of General Services Contract with B&D Industries, Inc., ITB #12/13/B for Miscellaneous City-Wide On-Call Plumbing Services for City Facilities; in an Amount Not to Exceed $1,000,000. (Caryn Grosse, PMP, Facilities Project Administrator Sr., clgrosse@santafenm.gov, 505-955-5938, Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933) Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 5 of 11 o. Request Approval of General Services Contract with Keers, Inc for Miscellaneous On-Call Remediation Services for City Facilities in the Total Amount of $250,000 Including NMGRT. (Sam Burnett, jsburnett@santafenm.gov, 505-955-5933). Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 p. Request for Approval of a Lease Agreement Between Marcy Ventures, LLC, for 119 & 123 E. Marcy Street, First Year Monthly Rent is $16,088.33 with an Initial Term of 5 Years, from March 9, 2023 through March 8, 2028. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 505-629-2206) Committee Review: Finance Committee: 02/27/2023 Economic Development Advisory Committee: 03/1/2023 Quality of Life Committee: 03/01/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 3/08/2023 q. Request for Approval for an On-Call Contract to Cassidy’s Landscaping, Inc., ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, 505- 955-6840 and Scott Overlie, Project Administrator: saoverlie@santafenm.gov, 505-231-6194) Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 r. Request for Approval for an On-Call Contract to High Desert Landscape Maintenance, Inc., ITB #23/27/B for City-Wide Services for City Parks PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 6 of 11  and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, 505-955-6840 and Scott Overlie, Project Administrator: saoverlie@santafenm.gov, 505-231-6194) Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 s. Request for Approval for an On-Call Contract to Proscape Landscape Management, LLC, ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, 505-955-6840 and Scott Overlie, Project Administrator: saoverlie@santafenm.gov, 505-231-6194) Committee Review: Finance Committee: 02/27/2023 Public Works & Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 t. Request for Approval for an On-Call Contract to Franco’s Trees and Landscaping, ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, 505-955-6840 and Scott Overlie, Project Administrator: saoverlie@santafenm.gov, 505-231-6194) Committee Review: Finance Committee: 02/27/2023 Public Works and Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 u. Request for Approval for a Budget Adjustment Resolution (BAR) for Additional Funding To The Sub Surface Contractors On-Call Contract In PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 7 of 11  The Amount of $250,000. (P.Fred Heerbrandt, P.E Engineer Supervisor, pfheerbrandt@santafenm.gov) Committee Review: Public Works and Utilities Committee: 03/06/2023 Finance Committee: 03/13/2023 Governing Body: 03/29/2023 v. Request for Approval of a Budget Adjustment Resolution (BAR) To Fund a Contract with Andritz Separation Inc. In The Amount of $107,687. (Andrew Hardinge, Automation and Security Systems Administrator, aphardinge@santafenm.gov) Committee Review: Public Works and Utilities Committee: 03/06/2023 Finance Committee: 03/13/2023 Governing Body: 03/29/2023 w. Request for Approval for an On-Call Contract to Daniel’s Landscaping and Construction, ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, 505-955-6840 and Scott Overlie, Project Administrator: saoverlie@santafenm.gov, 505-231-6194) Committee Review: Finance Committee: 02/27/2023 Public Works and Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 x. Request for Approval for an On-Call Contract to Seeds of Wisdom, LLC, ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, 505- 955-6840 and Scott Overlie, Project Administrator: saoverlie@santafenm.gov, 505-231-6194) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 8 of 11  Committee Review: Finance Committee: 02/27/2023 Public Works and Utilities Committee: 03/06/2023 Governing Body: 03/08/2023 y. Request for the Approval of a Budget Adjustment Resolution (BAR) in the Amount of $82,000 from Road Impact Fees to Capital Improvements Project Bishops Lodge Road Reconstruction. (Romella Glorioso Moss,rsglorioso-moss@santafenm.gov, (505) 955-6623) Committee Review: Public Works and Utilities Committee: 3/06/2023 Governing Body: 03/08/2023 z. Request for the Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $157,218 from Road Impact Fees to Capital Improvements Project Arroyo De Los Chamisos Crossing. (Romella Glorioso-Moss, rsglorioso-moss@santafenm.gov, (505) 955-6623). Committee Review: Public Works and Utilities Committee: 3/06/23 Governing Body: 03/08/2023 aa. Approval of a Budget Adjustment Resolution (BAR) in the Amount of $200,000 to put NMDOT funding for the Engineering Design of CIP No. 868-A Sandoval Street and Montezuma Avenue intersection Improvements Project into FY23 Budget. (Romella Glorioso-Moss, rsglorioso-moss@santafenm.gov, (505) 955-6623). Committee Review: Public Works and Utilities Committee: 3/06/23 Governing Body: 03/08/2023 ab. CONSIDERATION OF BILL NO. 2023-7. (Mayor Webber) An Ordinance Relating to Fire Safety; Creating a New Section 12-7 SFCC 1987 to Allow the City Manager, in Consultation with the Fire Chief, Emergency Manager, and the Director of the Community Health and Safety Department, to Close Certain Public Spaces if Fire Conditions PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 9 of 11  Require Such Closure to Protect Life or Property, and to Preserve Public Peace and Safety. (Brian Moya, Fire Chief: bjmoya@santafenm.gov) Committee Review: Governing Body (Introduced): 01/11/2023 Governing Body (Public Comment): 01/25/2023 Public Safety Committee: 02/21/2023 Quality of Life Committee: 03/01/2023 Public Works and Utilities Committee: 03/06/2023 Finance Committee: 03/13/2023 Governing Body (Public Hearing): 03/29/2023 ac. CONSIDERATION OF BILL NO. 2023-5 (Councilor Romero- Wirth, Councilor Cassutt and Councilor Villarreal) An Ordinance Amending Sections 2-1.9, 2-4.6, and 19-4. SFCC 1987, to Authorize Governing Body Members to Employ Staff When Funds are Budgeted for that Purpose and Aligning those Sections with the City of Santa Fe Charter. (Bernadette Salazar, Human Resources Director, bjsalazar@santafenm.gov, 505-955-6591) Committee Review: Governing Body (Introduced): 01/11/2023 Governing Body (Public Comment): 01/25/2023 Quality of Life Committee: 03/01/2023 Public Works and Utilities Committee: 03/06/2023 Finance Committee: 03/13/2023 Governing Body (Public Hearing): 03/29/2023 ad. CONSIDERATION OF RESOLUTION NO. 2023-____. (Mayor Webber) A Resolution in Support of Governor Lujan Grisham’s Call to Pass Gun Reforms, Including a Ban on the Sale of Assault Weapons. (John Blair, City Manager: jwblair@santafenm.gov, 505-955-6521) Committee Review: Governing Body (Introduction) (Removed from Agenda): 01/25/2023 Governing Body (Introduction): 02/08/2023 Public Works and Utilities; 03/06/2023 Governing Body: 03/08/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 10 of 11 7. ACTION ITEMS: DISCUSSION a. CONSIDERATION OF RESOLUTION NO. 2023-____. (Councilor Romero-Wirth, Councilwoman Villarreal, Councilor Chavez, Councilor Rivera, Councilor Cassutt, Councilor M. Garcia and Mayor Webber) A Resolution Directing the City Manager to Take Next Steps Based on Some of the Recommendations of the CHART Report. (Erin McSherry, City Attorney, ekmcsherry@santafenm.gov, 505-955-6512) Committee Review Governing Body (Introduced): 02/08/2023 Quality of Life Committee: 02/15/2023 Finance Committee: 02/27/2023 Public Works/Utilities: 03/06/2023 Governing Body: 03/08/2023 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, March 27, 2023 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Introduction of Legislation Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 6, 2023 Page 11 of 11