Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MARCH 27, 2023 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. ACTION ITEMS: CONSENT a. Request for Approval of Minutes from the March 6, 2023 Public Works and Utilities Committee Meeting.(Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 27, 2023 Page 1 of 7 b. Request for Approval of a Cooperative Agreement with NMDOT in the Amount of $781,560.15 for the Engineering Design of S100650 Acequia Trail Link from Rufina St. to San Felipe Rd. (Romelia Glorioso-Moss, Projects Administrator, rsglorioso-moss@santafenm.gov, 505-955-6623) 1. Request for the Approval of a Budget Adjustment Resolution (BAR) to Place the $500,000 Additional NMDOT Grant Funds Into the FY23 Budget for the Engineering Design of S100650 Acequia Trail Link. Committee Review: Finance Committee: 03/13/2023 Public Works & Utilities Committee: 03/27/2023 Governing Body: 03/29/2023 c. Request for Approval of General Services Contract with EMCO of Santa Fe, LLC for On-Call General Contracting Services for City Facilities in the Total Amount of $1,000,000 Excluding NMGRT. (Sam Burnett, Facilities Division Director; 505-955-5933, jsburnett@santafenm.gov; Johsua Bohlman, Project Administrator;505-955-5933, jbohlman@santafenm.gov) Committee Review Finance Committee: 03/13/2023 Public Works & Utilities Committee: 03/27/2023 Governing Body: 03/29/2023 d. Request for Approval of Budget Adjustment Resolution (BAR) from Services Contracts in the Total Amount of $175,000 to Fund the Replacement of Roof Top Unit at the Santa Fe Police Department. (Sam Burnett, CIP & Facilities Division Director: jsburnett@santafenm.gov, 505-795-2491) Committee Schedule: Finance Committee: 03/13/2023 Public Works and Utilities Committee: 03/27/2023 Governing Body: 03/29/2023 e. Request for Approval of Amendment No. 1 to the Assignment and Assumption Agreement Item #09-0524 with Luminace formerly known as PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 27, 2023 Page 2 of 7  Sun Edison for a Name Change. (Xavier Martinez, Administrative Manager; xbmartinez@santafenm.gov) Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 f. Request for Approval of General Services Contract with Insituform Technologies, LLC to Trenchlessly Rehabilitate Approximately 15,300 feet of 12”. 15” and 18” Diameter Sewers in the Total Amount of $2,853,619.48. (P. Fred Heerbrandt, Wastewater Management Engineer Supervisor; pfheerbrandt@santafenm.gov, 505-955-4623) 1. Request for Approval of a Budget Adjustment Resolution (BAR) In The Amount of $2,853,619.48 from the Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 g. Request for Approval of Contract with Public Service Company of New Mexico (PNM) for a 3-Phrase Electric Line Extension from Canyon Road Water Treatment Plant to Nichols Dam in the Amount of $614,606.56. (John Del Mar, Engineering Supervisor, jpdelmar@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) from the Water Enterprise Fund Cash Balance in the Amount of $614,606.56. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 h. Request for Approval of Service Contract with CamNet, Inc. for Installation of Cameras and Badge Access for Security System in Fire Station 1, 4, and 5 in the Total Amount Not to Exceed $246,813.64 through April 1, 2024. (Brian Moya, City of Santa Fe Fire PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 27, 2023 Page 3 of 7  Chief: bjmoya@santafenm.gov; 505-467-9803 and Joseph Abeyta: jmabeyta@santafenm.gov, 505-955-5518). Committee Review: Public Works/Utilities: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 i. Request for Approval of Purchase Contract with Motorola to Purchase P25 Flash Programming for Public Safety Radio System to Flash Existing City Radio's in Preparation to Transition to the State of New Mexico Trunked Radio System in the Amount of $381,701.67. (Manuel Gonzales, ITT Director: mmgonzales@santafenm.gov; 505-231-1749 and Joseph Abeyta: jmabeyta@santafenm.gov, 505-955-5518). Committee Review: Public Utilities: 3/27/2023 Finance Committee: 4/3/23 Governing Body: 4/12/23 j. Request for Approval of Purchase of a 2025 International HV613 Truck with Roberts Truck Center In the Amount of $160,309.24. (Randy Lopez, Transmission and Distribution Supervisor, rjlopez@santafenm.gov) 1. Request for Approval of an Budget Adjustment Resolution (BAR) In the Amount of $160,309.24 From the Water Division Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 k. Request for Approval of a Four (4) Year Contract with Thatcher Chemical for Chemicals for the Treatment of Drinking Water at the Canyon Road Water Treatment Plant in the Amount of $794,930.12. (Jonathan Montoya, Source of Supply Operations Manager, jmmontoya@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) of $794,930.12 from the Water Enterprise Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 27, 2023 Page 4 of 7  Finance Committee: 04/03/2023 Governing Body: 04/12/2023 l. Request for Approval of Professional Services Agreement with Carollo Engineers, Inc, to Complete the Paseo Real Wastewater Reclamation Facility Master Plan in the Amount of $298,820.13. Including NMGRT through June 24, 2024. (P. Fred Heerbrandt, Wastewater Management Engineer Supervisor; pfheerbrandt@santafenm.gov, 505- 955-4623) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the amount of $298,820.13 from Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 m. Request for Approval of General Services Contract with Accent Landscaping Contractors, Inc. to Hydroseed the 42.5 Acre Sludge Disposal Fields as Part of the Closure Requirements of Groundwater Permit DP-135 for the Paseo Real Water Reclamation Facility, in the Amount of $158,943.69 including NMGRT Expiring June 30, 2023. (P Fred Heerbrandt, Wastewater Management Engineer Supervisor; pfheerbrandt@santafenm.gov, 505-955-4623) 1. Request for Approval of a Budget Adjustment Resolution (BAR) In The Amount of $158,943.69 from Cash Balance Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 27, 2023 Page 5 of 7  n. Request for Approval of General Services Contract with GM Emulsion, LLC for Concrete and Asphalt Road Repairs In The Amount of $234,804.17. (Randy Lopez, T&D Supervisor, rjlopez@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) In The Amount of $234,804.17 from the Water Enterprise Fund Cash Balance. Committee Review: Public Works and Utilities Committee: 03/27/2023 Finance Committee: 04/03/2023 Governing Body: 04/12/2023 o. Request for Approval to Purchase Three (3) Ford F-150 Vehicles, Two (2) Ford F-250 Vehicles, a Ford Expedition, and a Ford Ranger for the Santa Fe Municipal Airport from Chalmer’s Ford in the Total Amount of $341,775 via NM Statewide Price Agreement 00-00000-20-00088. (Kelly Bynon, Administrative Manager, kabynon@santafenm.gov) Committee Review: Public Works and Utilities Committee: 03/27/2023 Governing Body: 03/29/2023 p. Request for Approval of Two (2) John Deere Tractors with Mowers from Deere and Company in the Total Amount of $296,796.72 via NM Statewide Price Agreement 10-00000-20-00037AC. (Kelly Bynon, Administrative Manager, kabynon@santafenm.gov) Committee Review: Public Works and Utilities Committee: 03/27/2023 Governing Body: 03/29/2023 6. MATTERS FROM STAFF 7. MATTERS FROM THE COMMITTEE 8. MATTERS FROM THE CHAIR 9. NEXT MEETING: Monday, April 10, 2023 10. ADJOURN PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 27, 2023 Page 6 of 7  Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, March 27, 2023 Page 7 of 7