Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MAY 08, 2023 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. ACTION ITEMS: CONSENT a. Request for Approval of Minutes from the April 24, 2023 Public Works and Utilities Committee Meeting. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, May 8, 2023 Page 1 of 6  Committee Review: Public Works and Utilities Committee: 05/08/2023 b. Request for Approval of Amendment No. 1 to Municipal Arterial Program Cooperative Agreement Item #21-0414, D18964/1 with New Mexico Department of Transportation for Term Extension for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements Project. (Romella Glorioso-Moss, Capital Projects Manager: rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 c. Request for Approval of Amendment No. 2 to Municipal Arterial Program Cooperative Agreement Item #20-0458, D18715/2 with the New Mexico Department of Transportation for Term Extension for the Planning, Design and Construction of Agua Fria Street and South Meadows Road Intersection Improvements Project. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 d. Request for Approval of Amendment No. 3 to Municipal Arterial Program Cooperative Agreement Item #19-0787, D18363 with New Mexico Department of Transportation Term Extension for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements Project. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 e. Request for Approval of Contract with USIC Locating Services LLC to PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, May 8, 2023 Page 2 of 6  Provide Locating and Marking Services for Underground Utilities Owned by the City’s Public Works Department and the Public Utilities Department for a Total Amount Not to Exceed $2,000,000 Including NMGRT for Four (4) Years. (P. Fred Heerbrandt, P.E. Engineer Supervisor: pfheerbrandt@santafenm.gov; 505-955-4623 and Regina Wheeler, Public Works Department Director: rawheeler@santafenm.gov, 505-955-6622) 1. Request for Approval of Budget Amendment Resolution (BAR) Increase in the the Amount of $250,000 from WWMD Enterprise Cash Balance to WWMD Operating Budget for FY23/24. Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 f. Request for Approval of Amendment No. 2 to Contract Item 22-0049 for the Southside Teen Center with Jayne’s Corporation Extending the Substantial Completion Date by 90-Days to June 30, 2023, and an Extension to the Contract Term by 365-Days to Cover the Warranty Period, with No Corresponding Increase in Cost. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-795-2491) Committee Review: Finance Committee: 05/01/2023 Public Works Committee: 05/08/2023 Governing Body: 05/10/2023 g. Request for the Approval of a On-Call Construction Contract with EMCO of Santa Fe LLC for On-Call Roadways and Trails Construction Services in the Total Amount of $10,000,000 Excluding NMGRT. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, May 8, 2023 Page 3 of 6 h. Request for Approval of a On-Call Construction Contract with GM Emulsion LLC for On-Call Roadways and Trails Construction Services in the Total Amount of $10,000,000 Excluding NMGRT. (Romella Glorioso- Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505- 955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 i. Request for Approval of a On-Call Construction Contract with JDR & Associates LLC for On-Call Roadways and Trails Contruction Services in the Total Amount of $10,000,000 Excluding NMGRT. (Romella Glorioso- Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505- 955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 j. Request for Approval of a On-Call Construction Contract with GME General Building LLC for On-Call Roadways and Trails Contstruction Services in the Total Amount of $10,000,000 Excluding NMGRT. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Finance Committee: 05/01/2023 Public Works & Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 k. Request for Approval of a Budget Adjustment Resolution (BAR) for a Reimbursement of the 2021 State Homeland Security Sub-Grant Agreement with the New Mexico Department of Homeland Security and Emergency Management in the Total Amount of $143,028 for Development and Sustainment of Emergency Response and Recovery Capabilities, with a Period of Performance of January 1, 2022 to June 30 2023. (Brian Williams, bgwilliams@santafenm.gov, 505-469-1484) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, May 8, 2023 Page 4 of 6  Committee Review Finance Committee: 05/01/2023 Public Works and Utilities Committee: 05/08/2023 Governing Body: 05/10/2023 l. Request for Approval of Amendment No. 1 for Auto Detailing of Environmental Service Fleet, with Mobile Clean Car Wash LLC in the Amount of $156,240 for a Two Year Term. (Lawrence Garcia, Project Administrator, lmgarcia@santafenm.gov, 955-2241) Committee Review: Public Works and Utilities Committee: 05/08/2023 Finance Committee: 05/15/2023 Governing Body: 05/31/2023 m. CONSIDERATION OR RESOLUTION 2023-__ (Councilor Rivera and Councilor L. Garcia) A Resolution Requesting Approval of Amendment No. 3 to a Municipal Arterial Program Cooperative Grant from the New Mexico Department Of Transportation, Identified as Control Number L500383 Granting a Time Extension for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements. (Romella Glorioso-Moss, Capital Projects Program Manager, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Governing Body: (Introduction) 04/26/2023 Public Works: 05/08/2023 Finance Committee: 05/15/2023 Governing Body: 05/31/2023 6. MATTERS FROM STAFF 7. MATTERS FROM THE COMMITTEE 8. MATTERS FROM THE CHAIR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, May 8, 2023 Page 5 of 6 9. NEXT MEETING: Tuesday, May 30, 2023 10. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, May 8, 2023 Page 6 of 6