Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AUGUST 28, 2023 AGENDA 5:00 PM COUNCILORS’ CONFERENCE ROOM, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION/INFORMATIONAL ITEMS PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, August 28, 2023 Page 1 of 5  a. Keep Santa Fe Beautiful 2023 Updates. (Carol Branch, Environmental Services Program Manager, cjbranch@santafenm.gov) 6. ACTION ITEMS: CONSENT a. Request for Approval of August 7, 2023 Public Works and Utilities Committee Meeting Minutes. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov) Committee Review: Public Works and Utilities Committee: 08/28/2023 b. Request for Approval of Memorandum of Agreement (MOA) between the City of Santa Fe and New Mexico Energy, Minerals, and Natural Resources Department (EMNRD) Forestry Division to Establish a Collaborative Framework for Implementing Wildland Hazardous Fuels Reduction and Forest Health Projects on City Lands and would Supersede and Terminate a Previous Joint Powers Agreement Between the City of Santa Fe and EMNRD; Share No. 000...12272. (Kyle Morgan, Emergency Management Specialist; klmorgan@santafenm.gov, 505- 955-6704; Alan Hook, Water Resources Coordinator; aghook@santafenm.gov, 505-955-4205; and Nathan Millier, Wildland Superintendent; nfmiller@santafenm.gov, 505-955-3901) Committee Review: Finance Committee: 08/14/2023 Quality of Life Committee: 08/16/2023 Public Works and Utilities Committee: 08/28/2023 Governing Body: 08/30/2023 c. Request for Approval of Professional Services Agreement with Huitt- Zollars Inc. for the Design of Administrative Offices and Maintenance Facility for Environmental Services Division (ESD) in the Total Amount of $954,254.40 Including NMGRT through June 30, 2024. (Lawrence Garcia, ESD Fleet Manager, lmgarcia@santafenm.gov, 505-955-2241) Committee Review Finance Committee: 08/14/2023 Public Works and Utilities Committee: 08/28/2023 Governing Body: 08/30/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, August 28, 2023 Page 2 of 5 d. Request for Approval of Budget Adjustment Resolution (BAR) in the Amount of $902,130.49 to Create and Fund 5 New Full Time Employees Including Salaries and Benefits for an Airport Security Coordinator, Airport Operations Officer, Project Manager, Airport Maintenance Worker, and Heavy Equipment Mechanic, and Costs for Security Services at the Airport. (James Harris, Airport Manager: jcharris@santafenm.gov) Committee Review Finance Committee: 08/14/2023 Public Works and Utilities Committee: 08/28/2023 Governing Body: 08/30/2023 e. Request for Approval to Enter into an Exclusive Negotiation Agreement between the City of Santa Fe and the Santa Fe Art Institute, for the Purpose of Performing Due Diligence Activities and Negotiating Terms for Land and Building Disposition and Redevelopment of the Midtown Visual Arts Center Pursuant to the City's Request for Proposal No. 23/17/P. (Lee Logston, Midtown Asset Development Manager: lrlogston@santafenm.gov, 505-955-6914; Rich Brown, Director, Community Development: rdbrown@santafenm.gov, 505-670-0559; Daniel Hernandez, Midtown Redevelopment Project Manager, Proyecto: daniel@proyecto.is) Committee Review: Finance Committee: 08/14/2023 Quality of Life Committee: 08/16/2023 Public Works & Utilities Committee: 08/28/2023 Governing Body: 08/30/2023 f. Request for Approval of Amendment No.1 to Contract #22-0417 with Carr, Riggs, Ingram to Extend the Term of the Contract through December 31, 2023 to Provide Audit Services for FYE 6/30/2022. (Emily K. Oster, Finance Director: ekoster@@santafenm.gov, 505-629-3411) Committee Review: Public Works & Utilities Committee: 8/28/2023 Governing Body: 8/30/2023 g. Request for Approval of the New Mexico Department of Transportation PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, August 28, 2023 Page 3 of 5  Aviation Division Grant Agreement # SAF-24-01 in the Amount of $4,000,000 for Terminal Expansion and Infrastructure Improvements. (James Harris, Airport Manager: jcharris@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $4,000,000 to Increase the WIP Construction Fund Using NMDOT Funding for Terminal Expansion and Improvements. Committee Review: Public Works and Utilities: 08/28/2023 Governing Body: 08/30/2023 h. Request for Approval of a Memorandum of Agreement (MOA) Between the City of Santa Fe and the Consulate of Mexico in Albuquerque to Waive $585 in Event Fees for an Event to Celebrate “El Grito” to be Held on September 16, 2023 on the Santa Fe Plaza and for Every Saturday Closest to the 16th of September Until 2025. (Barbara Lopez, bvlopez@santafenm.gov, 505-699-7603) Committee Review: Public Works and Utilities Committee: 08/28/2023 Governing Body: 08/30/2023 i. Request for Approval of a Construction Contract with CF Padilla LLC. for Capital Improvements Program (CIP) Project #33721, Nichols Dam Outlet Works Rehabilitation, in the Total Amount of $16,967,506.22. (John Del Mar, jpdelmar@santafenm.gov, 505-955- 4231) 1. Request for Approval of a BAR/Increase from the Water Enterprise Fund Cash Balance in the amount of $16,967,506.22. Committee Review Public Works and Utilities Committee: 8/28/2023 Finance Committee: 9/5/2023 Governing Body: 9/13/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, August 28, 2023 Page 4 of 5  j. CONSIDERATION OF A RESOLUTION 2023-__ (Councilwoman Renee Villarreal and Councilor Chris Rivera) A Resolution Reconvening the Community Health and Safety Task Force for a Single Meeting for the Purpose of Adopting the Task Force’s Final Report and Recommendations. (Julie Sanchez, Youth and Family Division Director, jjsanchez@santafenm.gov, 505-955-6678) Committee Review: Governing Body: (Introduced) 08/09/2023 Quality of Life: 08/16/2023 Public Works: 08/28/2023 Finance Committee: 09/05/2023 Governing Body: 09/13/2023 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Monday, September 11, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, August 28, 2023 Page 5 of 5