Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA SEPTEMBER 11, 2023 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PUBLIC COMMENT 6. PRESENTATION/INFORMATIONAL ITEMS a. Update on Two Mile Pond. (Jesse Roach, Water Division Director, PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 11, 2023 Page 1 of 5  jdroach@santafenm.gov) b. Unmanned Aircraft System presentation by UAS Commander Anthony Sweeny 7. ACTION ITEMS: CONSENT a. Request for Approval of Cooperative Project Agreement with New Mexico Department of Transportation (NMDOT) for the Henry Lynch Road Reconstruction Project in the Total Amount of $151,655 through June 30, 2025. (Romella Glorioso-Moss, Public Works Capital Projects Manager: rsglorioso-moss@santafenm.gov, 505-955-6623) 1. Request for Approval of Budget Adjustment Resolution (BAR) in the Total Amount of $151,655 Using $113,741 NMDOT Funding and $37,914 in City Road Impact Fees for the Reconstruction of Henry Lynch Road. Committee Review: Finance Committee: 09/05/2023 Public Works & Utilities Committee: 09/11/2023 Governing Body: 09/13/2023 b. Request for Approval to Purchase and Install an Air Conditioning Unit from Western Mechanical in the Hoffman Blower Room in the Paseo Real Reclamation Facility in the Total Amount of $90,301.16 including NMGRT via Statewide Price Agreement 30-00000-23-00084. (P. Fred Heerbrandt, P.E., Engineer Supervisor, WWMD; pfheerbrandt@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $90,301.16 from the Cash Balance. Committee Review: Public Works and Utilities Committee: 09/11/2023 Finance Committee: 09/18/2023 Governing Body: 09/27/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 11, 2023 Page 2 of 5 c. Request for Approval of a Budget Adjustment Resolution (BAR) Allocated from Each Departments FY2024 Budget in the Total Amount of $1,768,264 to Increase Insurance Premiums for FY2024. (Melanie Lovato, Risk Manager: mylovato@santafenm.gov) Committee Review Finance Committee: 09/05/2023 Public Works and Utilities Committee: 09/11/2023 Governing Body: 09/13/2023 d. Request for Approval of General Services Contract with TK Elevators for Modernization and Rehabilitation of the Elevators at Sandoval Parking Garage in the Total Amount of $249,626.21 Including NMGRT through June 30, 2025. (Caryn Grosse, Public Works Project Administrator: clgrosse@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/11/2023 Finance Committee: 09/18/2023 Governing Body: 09/27/2023 e. Request for the Approval of a Budget Adjustment Resolution (BAR) for FY24 in the Total Amount of $128,364.00 for the Budget Transfer of Youth and Family Service Division Park Ranger Staff Positions to the Parks and Open Space Division. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, 303-9502; Julie Sanchez, Youth and Family Services Division Director: jjsanchez@santafenm.gov) Committee Review Quality of Life Committee: 09/06/2023 Public Works & Utilities Committee: 09/11/2023 Finance Committee: 09/18/2023 Governing Body: 09/27/2023 f. Request for Approval of a Goods and Services Contract with CamNet in the Total Amount of $810,942.91 Including NMGRT for the Purchase and Installation of Security Equipment at the Santa Fe Regional Airport. (James Garduno, Project Administrator: jdgarduno@santafdenm.gov and James Harris, Airport Manager: jcharris@santafenm.gov) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 11, 2023 Page 3 of 5  Committee Review: Finance Committee: 09/05/2023 Public Works and Utilities Committee: 09/11/2023 Governing Body: 09/13/2023 g. Request for Approval of Contract Change Order No. 1 to Services Agreement Item #21-0552 with Bradbury Stamm Construction, Inc. in the Total Amount of $1,677,297.56 Including NMGRT and Extension of the Contract Term to March 2024 for Unanticipated Costs for the Construction at Santa Fe Regional Airport. (James Garduno, Project Administrator: jdgarduno@santafenm.gov and James Harris, Airport Manager: jcharris@santafenm.gov) Committee Review: Finance Committee: 09/05/2023 Public Works and Utilities Committee: 09/11/2023 Governing Body: 09/13/2023 h. Request for Approval of a Memorandum of Agreement with Transportation Security Administration (TSA) to Utilize Two Authorized Companies, Vertex and Leidos for the Baggage Scanning Machine Relocation at the Santa Fe Regional Airport. (James Garduno, Project Administrator: jdgarduno@santafenm.gov and James Harris, Airport Manager: jcharris@santafenm.gov) Committee Review: Finance Committee: 09/05/2023 Public Works and Utilities Committee: 09/11/2023 Governing Body: 09/13/2023 i. Request for Approval of a General Services Contract with Badger Meter Inc. for the Monthly Service Charge for Each Endpoint Meter Reading Device on the City’s Water Meters, in the Amount of $3,241,200 through June 30, 2033. (Nancy L. Jimenez, Utility Billing Division Director: nljimenez@santafenm.gov, 505-955-4364) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 11, 2023 Page 4 of 5  Committee Review Public Works and Utilities Committee: 09/11/2023 Finance Committee: 09/18/2023 Governing Body: 09/27/2023 j. Request for Approval to Purchase Two Replacement Vehicles for the Engineering Section of the Water Division from Melloy Auto Group in the Total Amount of $83,156 via Statewide Price Agreement 00-00000-20- 00088.(John Del Mar, Engineer Supervisor in the Water Division, jpdelmar@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution to Decrease the Water Enterprise Fund Cash Balance in the Total Amount of $83,156. Committee Review Public Works and Utilities Committee: 09/11/2023 Finance Committee: 09/18/2023 Governing Body: 09/27/2023 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Tuesday, September 26, 2023 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, September 11, 2023 Page 5 of 5