Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA SEPTEMBER 26, 2023 4:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION/INFORMATIONAL ITEMS a. A Progress Report on the City Well Field Optimization Program. (William Schneider, Water Resources and Conservation Manager, whschneider@santafenm.gov) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, September 26, 2023 Page 0 of 6  Committee Review: Public Works and Utilities Committee: 09/26/2023 6. ACTION ITEMS: CONSENT a. Request for Approval of Minutes from the August 28, 2023 Public Works and Utilities Committee. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/26/2023 b. Request for Approval of Minutes from the September 11, 2023 Public Works and Utilities Committee. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/26/2023 c. Request for Approval of the 2024 Governing Body and Council Committee Meeting Calendar. (Kristine Bustos-Mihelcic, City Clerk; kmmihelcic@santafenm.gov and Xavier Vigil, Committee and Contracts Coordinator; xivigil@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Quality of Life Committee: 09/20/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 d. Request for Approval of Professional Services Agreement with Wilson & Company Inc. for Engineers & Architects in the Total Amount of $6,457,500 including NMGRT through October 05,2026. (Romella Glorioso-Moss, PW Capital Projects Manager, rsglorioso- moss@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works & Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, September 26, 2023 Page 1 of 6 e. Request for Approval of Professional Services Agreement with WSP USA Environment and Infrastructure Inc. for Engineering, Design, and Consulting Services in the Total Amount of $5,415,625 including NMGRT through October 5, 2026. (Romella Glorioso-Moss, PW Capital Projects Manager: rsglorioso-moss@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works & Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 f. Request for Approval of Professional Services Agreement with Miller Engineers Inc. for Design, Engineering and Consulting Services in the Total Amount of $1,083,125 including NMGRT through October 5, 2026. (Romella Glorioso-Moss, PW Capital Projects Manager: rsglorioso- moss@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works & Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 g. Request for Approval of General Services Contract with Dukes Root Control, Inc. to Provide Provide Chemical Root Control for the City’s Sewer System in the Total Amount of $1,000,000 for a Four Year Term Via Houston Galveston Area Council (HGAC) Cooperative Agreement (SC01-21). (P. Fred Heerbrandt, P.E., Engineer Supervisor, WWMD: pfheerbrandt@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $1,000,000 from the Cash Balance to Fund the Contract with Duke Root Control, Inc. Committee Review: Finance Committee: 09/18/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, September 26, 2023 Page 2 of 6 h. Request for Approval of Amendment No. 2 to Memorandum of Agreement Item #20-0043 Between the New Mexico Energy, Minerals and Natural Resources Department and the Fire Department in the Total Amount of $40,000 of Reimbursable Expenditures. (Brian Moya, Fire Chief: bjmoya@santafenm.gov; Sten Johnson, Assistant Fire Chief: sajohnson@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Safety Committee: 09/19/2023 Public Works & Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 i. Request for Approval of a Budget Adjustment Resolution (BAR) from the Airport Department to the ITT Department in the Total Amount of $148,715 for the Camnet Security and Alarm Equipment. (James Harris, Airport Manager: jcharris@santafenm.gov; Kelly Bynon, Administrative Manager: kabynon@santafenm.gov) Committee Review Finance Committee: 09/18/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 j. Request for Approval of Amended and Restated Lease Agreement with Signature Flight Support, LLC to Enter on, Make Use of, and Develop Real Property at the Santa Fe Regional Airport in Substitution for Capital Aviation of Santa Fe. (James Harris, Airport Manager; jcharris@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 k. Request for Authorization to Sell Potable Water to the Santa Fe Country Club and the Municipal Recreation Complex (MRC) Pursuant to Chapter 25-4.1, Rule 17, Temporary and Special Services, up to 700,000 Gallons Per Day for the Club and 1,400,000 Gallons Per Day for the MRC at a Rate of $6.06/1000 Gallons, the City’s Base Rate for Water. In the Event PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, September 26, 2023 Page 3 of 6  that the Club or the MRC Takes More Water than Their Initial Allotments, the Base Rate Increases to $21.72/1,000 Gallons Thereafter, Subject to the Availability of Potable Supply and the Unavailability of Treated Effluent. (John Dupuis, Public Utilities Department Director, jedupuis@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/26/2023 Finance Committee: 10/02/2023 Governing Body: 10/11/2023 l. Request for Approval of Professional Services Agreement with Carr, Riggs, Ingram for Audit Services for Fiscal Year Ending June 30, 2023 in the Amount of $269,454.42 Including Applicable Gross Receipts Tax. (Emily K. Oster, Finance Director: ekoster@santafenm.gov) Committee Review: Finance Committee: 09/18/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 m. Request the Approval of Amendment #2 to Service Agreement 22-0301 with Condor- New Age Logistics, LLC for Security Services to Increase the Total Compensation of the Contract by $1,100,000 to a New Four Year Total Compensation of $5,500,000. (Josh Bohlman, Project Administrator, jbohlman@santafenm.gov) Committee Review Public Works and Utilities Committee: 09/26/2023 Finance Committee: 10/2/2023 Governing Body 10/11/2023 n. CONSIDERATION OF A RESOLUTION 2023-___. (Mayor Alan Webber and Councilor Jamie Cassutt) A Resolution Finding the Building and Premises Located at 1004 Calle Feliz (Property) to be Ruined, Damaged, and Dilapidated and a Menace to the Public Comfort, Health, Peace, and Safety; Ordering the Owner of Record of the Property to Remove the Building, Rubbish, and Debris; and Providing that, if the Owner Does Not Remove the Building, PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, September 26, 2023 Page 4 of 6  Rubbish, and Debris, the City of Santa Fe Shall Do So, Shall Place a Lien on the Property In the Amount of the Cost of the Clean-Up Efforts; and Shall Foreclose on the Property. (Isabella Sharpe, Constituent Services Manager, ilsharpe@santafenm.gov) Committee Review Finance Committee (Introduced): 09/18/2023 Quality of Life Committee: 09/20/2023 Public Works and Utilities Committee: 09/26/2023 Governing Body: 09/27/2023 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Tuesday, October 10, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, September 26, 2023 Page 5 of 6