Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA OCTOBER 23, 2023 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. ACTION ITEMS: CONSENT a. Request for Approval of Minutes from the October 10, 2023 Public Works and Utiliites Committee(Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, October 23, 2023 Page 1 of 5  Committee Review: Public Works and Utilities Committee: 10/23/2023 b. Request for Approval of Professional Services Agreement with Bohannan Huston Inc. for On-Call Engineering Services in the Total Amount of $3,243,975 Including NMGRT through October 5, 2026. (Zoe Isaacson, River & Watershed Manager, zrisaacson@santafenm.gov) Committee Review: Finance Committee: 10/16/2023 Public Works & Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 c. Request for Approval to Purchase Two (2) Ford F150 Pickup Trucks and One (1) Ford F450 Pickup Truck for the City of Santa Fe’s Wastewater Management Division in the Total Amount of $184,097 from Chalmers Ford. (Benjamin Sandoval, Collections Manager, WWMD: basandoval@santafenm.gov) 1.Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $184,097 from the Cash Balance. Committee Review: Finance Committee: 10/16/2023 Public Works and Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 d. Request for Approval of Purchasing Agreement with Southwest Ambulance Sales for the Purchase of a New Ford E-350 XL Cutaway Ambulance Utilizing the HGACBUY Price Agreement #AMl0-20; in the Total Amount of $187,726. (Brian Moya, Fire Chief: bjmoya@santafenm.gov; Daniel Garcia, Fire Fleet Manager: dagarcia@sanatafenm.gov) Committee Review: Finance Committee: 10/16/2023 Public Safety Committee: 10/17/2023 Public Works and Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 e. Request for Approval of Amendment No.1 to the New Mexico PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, October 23, 2023 Page 2 of 5  Department of Transportation Aviation Division Grant # SAF-24-02 in the Amount of $391,033 for the Repair of the Runway Midfield Intersection, Bringing the Total Amount of the Grant to $1,727,033. (James Harris, Airport Manager: jcharris@santafenm.gov; Kelly Bynon, Administrative Manager: kabynon@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $391,033 to Increase WIP Construction Fund Using NMDOT Funding for the Repair of the Runway Midfield Intersection. Committee Review: Finance Committee: 10/16/2023 Public Works and Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 f. Request for Approval of New Mexico Department of Transportation Aviation Division Grant # SAF-24-03 for the Design of the Terminal Apron Replacement in the Amount of $284,610. (James Harris, Airport Manager: jcharris@santafenm.gov; Kelly Bynon, Administrative Manager: kabynon@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $284,610 in Increase WIP Design Fund using NMDOT Funding for the Design of the Terminal Apron Replacement. Committee Review: Finance Committee: 10/16/2023 Public Works and Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 g. Request the Approval of Amendment No. 1 to Item #23-0099 with B&D Industries, Inc. to Increase the Compensation by $1,000,000 for a New Contract Amount of $2,000,000 Excluding NMGRT, and to Extend the Term Through June 30, 2025. (Caryn Grosse, PMP, Project Administrator, SR, clgrosse@santafenm.gov). PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, October 23, 2023 Page 3 of 5  Committee Review Public Works & Utilities Committee: 10/23/2023 Finance Committee: 10/30/2023 Governing Body: 11/08/2023 h. Request for Approval of Amendment No. 2 to Audit Contract Item #22- 0417 with Carr, Riggs, Ingram to Increase Compensation by $113,287 for a New Contract Amount of $382,741 Including NMGRT to Provide Audit Services for FYE 6/30/2022. (Emily K. Oster, Finance Director: ekoster@@santafenm.gov, 505-629-3411) Committee Review: Public Works & Utilities Committee: 10/23/2023 Governing Body: 10/25/2023 i. Request for Approval to Purchase Two (2) 2024 Vactor 2115i/2025 Freightliner 114SD Chassis Trucks for a Total Amount of $1,151,999.70 from Pete’s Equipment Inc. for the City of Santa Fe’s Wastewater Management Division, Collections Section. (Ben Sandoval, Collections Manager, basandoval@santafenm.gov, 505-955-4622) 1. Request for Approval of a Budget Adjustment Amendment (BAR) in the Amount of $1,152,000 from the WWMD Cash Fund. Committee Review Public Works and Utilities Committee: 10/23/2023 Finance Committee: 10/30/2023 Governing Body: 11/8/2023 6. ACTION ITEMS: DISCUSSION a. CONSIDERATION OF A RESOLUTION 2023- ___. (Mayor Alan Webber) A Resolution Establishing the City of Santa Fe’s Priorities for Consideration by the New Mexico State Legislature During the 57th Legislature – State of New Mexico – First Session, 2024. (Marci Eannarino, Legislation and Policy Innovation Manager; maeannarino@santafenm.gov; Regina Wheeler, Public Works Director, rawheeler@santafenm.gov) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, October 23, 2023 Page 4 of 5  Committee Review: Governing Body (Introduced): 10/11/2023 Quality of Life Committee: 10/18/2023 Public Works and Utilities Committee:10/23/2023 Finance Committee: 10/30/2023 Governing Body:11/08/2023 7. EXECUTIVE SESSION 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, November 6, 2023 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, October 23, 2023 Page 5 of 5