Finance Legal Administrative General Government

I have reviewed the minutes, and they accurately represent the actions taken by the Finance, Legal, Administrative, and General Government Committee. Lisa Petersen Lisa Petersen Director of Finance Finance Legal Administrative General Government Minutes of April 20, 2026 CALL TO ORDER The Finance Legal Administrative General Government meeting was called to order at 7:00 p.m. by Trustee Bieschke. ROLL CALL Members Present: Brian Bieschke Jamie Clar Jack Sullivan Member(s) Absent: none Staff & Guests Present: Paula Hewson, Deputy Village Manager Lisa Petersen, Finance Director Alexander Thorpe, Assistant Finance Director Matt Frank, Economic Development Director Liz Dechant, Assistant Director of Economic Development Tim Hammersmith, Masuda Funai Law Firm Heather Heggman, Yamada America, Inc. Peter Schaak, Director of IT Todd Wenger, Schweikher House Tiana Weiler, Director of Cultural Services Joe Nitti, Red Nitti Development APPROVAL OF MINUTES: A motion was made by Trustee Sullivan, seconded by Trustee Clar, to approve the minutes of March 16, 2026. Voice vote 3-0. All Ayes. MOTION CARRIED 1|Page Finance Legal Administrative General Government April 20, 2026 - Meeting Minutes NEW BUSINESS: 1. Recommendation to Approve a New Development Agreement for the Existing Class 6B at 1050 Albion Avenue for Yamada America, Inc. Ms. Dechant stated that Yamada America, Inc. is requesting a new Development Agreement to bifurcate obligations of the RDA for the existing Cook County Class 6B at 1000 Albion Avenue and 1050 Albion Avenue to reflect Yamada’s $16M purchase of the newly built 83,125 square foot industrial building at 1050 Albion Avenue from current owner TLC Holdings Inc, LLC. The building is currently vacant, and Yamada would be the first owner and occupant. Ms. Dechant explained that Yamada plans to relocate from their current headquarters in Arlington Heights and bring 34 full-time and 7 part-time employees to this new space. They will invest $3M to build out a 10,000 square-foot office space. The building will serve as a center for product training, research and development, engineering, and service and inventory maintenance for the Japanese-based producer of industrial equipment including pneumatic pumping technology and air-powered double diaphragm pumps. Ms. Heggman stated that they are very excited about the area, to be back in Schaumburg and that they are thankful for the support. Trustee Bieschke asked if there are two separate agreements today? Are we creating a new agreement with Yamada with similar terms and does it change the agreement with 1000 Albion? Ms. Dechant answered that the only difference is that the community investment of $25,000 may be split into two $12,500 donations to two separate community investments. A motion was made by Trustee Sullivan, seconded by Trustee Clar, to approve a New Development Agreement for the Existing Class 6B at 1050 Albion Avenue for Yamada America, Inc. Vote 3-0. All Ayes MOTION CARRIED 2. Recommendation to Approve the TIF Redevelopment Agreement for the Loeber Farm Development Between the Village of Schaumburg and Nitti Group, LLC Mr. Frank stated that the TIF term sheet that was presented in November and laid out the assistance required for the extraordinary cost of the development by Nitti for the Loeber farm property that was for $4.8 million. We built the redevelopment agreement and worked with our counsel and Nitti's attorneys to lay out the framework of this plan. It outlines the reimbursement plan similar to other TIF RDAs, and there's a 10% contingency holdback upon completion. We've received a construction schedule outlining the next two years, the 122 units will be constructed in different phases. 2|Page Finance Legal Administrative General Government April 20, 2026 - Meeting Minutes Mr. Frank continued by saying that we also worked with SB Friedman to do some of the TIF projections to see how quickly the village will get reimbursed the $4.855 million. They anticipate about $17 million in TIF increment from this project when the TIF expires in 2038. We think this is a good addition to Schaumburg. We are almost through the process of the TIF amendments, so that will go with this item at the next board meeting. Trustee Bieschke stated that we are all familiar with this process and asked about the reimbursement process. Will the reimbursements be paid before the increment from the parcels generate revenue? Mr. Frank answered affirmatively. A motion was made by Trustee Clar, seconded by Trustee Sullivan, to approve the TIF Redevelopment Agreement for the Loeber Farm Development Between the Village of Schaumburg and Nitti Group, LLC. Voice Vote 3-0. All Ayes MOTION CARRIED 3. Finance Department Monthly Report for March 2026 Ms. Petersen stated that there are a few highlights in this month’s report. Sales and Home Rule Sales tax hit the highest ever with Sales tax generating over $5 million and Home Rule Sales tax generating over $3 million in one month. Additionally, she stated that last month we saw a significant increase in delinquent taxpayers for food and beverage and hotel/motel tax. This month we are back to normalized delinquencies, so you will also see a bump in both revenues this month as some of the payments in March are catch-up payments for February. A motion was made by Trustee Sullivan, seconded by Trustee Clar, to recommend the Village Board accept the Finance Department Monthly Report for March 2026. Voice Vote 3-0. All Ayes MOTION CARRIED 4. Recommendation to Approve the Metropolitan Mayors Caucus Membership Dues Ms. Hewson explained that these are our annual dues and membership in this caucus is very advantageous for the Village. The Mayors Caucus develops consensus positions on a broad range of key issues facing the Chicago region and is a strong advocate for their adoption at the federal, state, and local levels of government. A motion was made by Trustee Sullivan, seconded by Trustee Clar, to recommend the Village Board to approve the Metropolitan Mayors Caucus Membership Dues. Voice Vote 3-0. All Ayes MOTION CARRIED 3|Page Finance Legal Administrative General Government April 20, 2026 - Meeting Minutes 5. Recommendation to Extend Lobbying Services Agreement with Thomson Weir, LLC for FY 26/27 Ms. Hewson stated that this is our annual agreement with Thompson Weir who provides a lot of information that is distributed to us on a weekly basis through email. This is critical information as we interact with our legislators and there will be more activity as bills start to move through the House and Senate. The Village Manager summarizes the information and highlights the pertinent information to the Village of Schaumburg so that everyone has it. Trustee Clar stated that the summaries are very helpful. A motion was made by Trustee Sullivan, seconded by Trustee Clar, to extend Lobbying Services Agreement with Thomson Weir, LLC for FY 26/27. Voice vote 3-0. All Ayes. MOTION CARRIED 6. Schweikher House Preservation Trust 2025 Annual Report - Informational Mr. Wenger stated that they did very well last year. We broke all of our previous numbers for visitors, increasing our total visitors by 18% year over year to 2024. So now we're just under 2,000 visitors a year. We had a great fundraising event this past year. There was a nice profit of about $8,000. The Trust received about $46,000 in donations this past year from over 40 donors. Another generous donation of $25,000 was from the Tribune Companies as part of the 6B (mentioned earlier). We received two grants last year from the Illinois Arts Council and our endowment also received a bump so we're currently carrying a high balance. Well, as of today, it went down a little bit, but from the time that this was printed, we're at a little over $60,000 in our endowment. A motion was made by Trustee Sullivan, seconded by Trustee Clar to accept the Schweikher House Preservation Trust 2025 Annual Report as Informational. Voice Vote 3-0. All Ayes. MOTION CARRIED 7. Recommendation to Approve Third Year Renewal for the Three-Year Contract with Tyler Technologies (MUNIS) Mr. Schaak explained that the Village uses Munis by Tyler as its ERP and primary accounting system of the organization. This is year three of our current three-year contract and the cost is $385,460 no changes just continuation of what we're doing. Trustee Bieschke asked if any other vendors offer this? Trustee Clar also asked if there is any chance of this being integrated with OpenGov? Mr. Schaak answered there are not other vendors that offer Munis, but, of course, there are other ERP systems. Further, he stated that there is some integration with OpenGov. 4|Page Finance Legal Administrative General Government April 20, 2026 - Meeting Minutes A motion was made by Trustee Clar seconded by Trustee Sullivan to approve Third Year Renewal for the Three-Year Contract with Tyler Technologies (MUNIS). Voice Vote 3-0. All Ayes. MOTION CARRIED 8. Recommendation to Award Bid for the Purchase of Fortinet Support Renewal and Endpoint Client Subscriptions to Saitech Inc. Mr. Schaak stated that there are no changes and that this is just an annual maintenance contract for Fortinet Support and Endpoint Client subscriptions that we are purchasing from Saitech A motion was made by Trustee Sullivan, seconded by Trustee Clar to Award Bid for the Purchase of Fortinet Support Renewal and Endpoint Client Subscriptions to Saitech Inc. Voice Vote 3-0. All Ayes. MOTION CARRIED 9. Recommendation to Approve a Purchase Order for Security Video System Server Upgrades from Pace Systems, Inc. Mr. Schaak explained that the village operates a significant number of security cameras across all the facilities. The hardware that does the recording of those cameras is due for replacement. Further, he said that since devices are scheduled for replacement, we sought some expert advice from Robert Grossman. Mr. Grossman helped us work, prepare the RFP, analyze the results, and then ultimately come to this recommendation, which is to use PACE for that purchase. Mr. Schaak said we are significantly under budget for this project, we budgeted $250,000, and this came in at $178,044.60. A motion was made by Trustee Sullivan, seconded by Trustee Clar to Approve a Purchase Order for Security Video System Server Upgrades from Pace Systems, Inc. Voice Vote 3-0. All Ayes. 10. Recommendation to Allocate the Village of Schaumburg Tax-Exempt Private Activity Bonding Authority to the Town of Normal for the Assist Homeownership Program Mr. Frank stated that Village of Schaumburg is getting about $10 million in private activity bonding authority. We normally go out and promote this to industrial users, so we put the opportunity on our website, Industrial Insider, and so forth. We did not get any interest, so we went back to Normal’s homebuyer program, which we've done in the past. It’s a group of communities that come together to offer a first-time home buyer program that offers a $2,000 credit on mortgage interest. So, it really helps those folks that income qualify within the home purchase price and we see value in this assistance. Additionally, it meets some of our CDBG goals. The village will be working with our local real estate agents to make them aware of the program, to help folks get into Schaumburg units. Business development commission reviewed this last Monday and recommended approval. 5|Page Finance Legal Administrative General Government April 20, 2026 - Meeting Minutes A motion was made by Trustee Clar seconded by Trustee Sullivan to Allocate the Village of Schaumburg Tax-Exempt Private Activity Bonding Authority to the Town of Normal for the Assist Homeownership Program. Voice Vote 3-0. All Ayes. 11. Recommendation to Adopt an Ordinance Amending the Fee Schedule to Adjust Rates for the Al Larson Cultural Center Mr. Thorpe stated that this is the third year doing this, where we adjust fees in April so they are in place prior to the new season of events at the PCA. Ms. Weiler added that a couple years ago we changed our rental rates, so this is a year where we're increasing rates as labor costs are consistently increasing between five and 10 percent. She said we are making some adjustments in our equipment fees in our audio packages, too. We lowered the cost of our microphones in the hope that more shows will actually rent our equipment versus bringing in outside equipment, which is subpar quality and, at the end of the day, it's a reflection on our venue. Trustee Bieschke asked why there are different rates for renting the theater stage? Ms. Weiler answered that it should say “Monday through Thursday” for the $125 to $140 per hour pricing and “Friday through Sunday” for the $175 to $190 per hour pricing. These changes will be added to the schedule. A motion was made by Trustee Clar seconded by Trustee Sullivan, to Adopt an Ordinance Amending the Fee Schedule to Adjust Rates for the Al Larson Cultural Center. Voice Vote 3-0. All Ayes MOTION CARRIED UNFINISHED BUSINESS: None DEFERRALS: None COMMENTS FROM THE AUDIENCE: None ADJOURNMENT: A motion was made by Trustee Clar, seconded by Trustee Sullivan to adjourn the Finance Legal Administrative General Government Committee meeting at 7:31 p.m. Voice vote 3-0. All Ayes. MOTION CARRIED 6|Page