Board of Trustees

12589 MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 8 p.m. on Monday, February 6, 2012 Pledge of Allegiance led by Cub Scout Pack #85 from Middleton School. The Mayor called the meeting to order. The Clerk called the Roll. Those present were Trustee Perille, Roberts, Sutker, Bromberg, Shah, Lorge and Mayor Van Dusen. Motion to approve the Consent Agenda. Moved: Trustee Shah Seconded: Trustee Roberts Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Lorge and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED * Approve, as submitted, minutes of regular meeting held January 17, 2012. Omnibus vote. * Approve Voucher List #18-FY12 of February 6, 2012. Omnibus vote. *Proclamations and Resolutions. A. Proclamation: Hadassah’s 100th Anniversary Day – February 24, 2012 Omnibus vote. Appointments, Reappointments and Resignations. A. Appointments: Appearance Commission (Three-Year Term): Village Clerk Marlene Williams swore in Jay Pathak as a member of the Appearance Commission. Plan Commission (Four-Year Term): Village Clerk Marlene Williams swore in Scott Berman as a member of the Plan Commission. *Sustainable Environmental Advisory Commission (Three-Year Term, One-Year Term as Chair): Fernando Ronderos *B. Reappointments: Appearance Commission (Three-Year Term, One-Year Term as Chair): Michael Lynk Centre East Authority Board (Three-Year Term as Chair): Dave Baum Consumer Affairs Commission (Two-Year Term, One-Year Term as Chair): Fran Young Commission on Family Services (Three-Year Term, One-Year Term as Chair): Arlene C. Doppelt Plan Commission (Four-Year Term, One-Year Term as Chair): Paul Luke Zoning Board of Appeals (Four-Year Term, One-Year Term as Chair): Ralph Klein Omnibus vote. * C. Resignations: Appearance Commission: Scott Berman Sustainable Environmental Advisory Commission: Scott Berman Consumer Affairs Commission: Michael Horwitz Plan Commission: Karen Gray-Keeler Omnibus vote. Report of the Village Manager. A. Continuation of Local Fuel Tax. Motion to request the Mayor & Board of Trustees to approve continuing the Local Fuel Tax and authorize the Corporation Counsel to draft the necessary ordinance and include a 3 year sunset provision on the tax. 1 12590 Meeting of the Mayor and Board of Trustees Monday, February 6, 2012 Page Two Senior Engineer, Erik Cook answered questions from the Board. Moved: Trustee Lorge Seconded: Trustee Bromberg Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Lorge and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED B. Reimbursement Resolution. Resolution 12-2-R-1173 Motion to approve a Resolution expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of an obligation. Moved: Trustee Sutker Seconded: Trustee Perille Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Lorge and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED C. Jurisdictional Transfer of Oakton Street: Long Avenue to Skokie Boulevard. Resolution 12-2-R-1174 Motion to approve a Resolution authorizing a local agency agreement for jurisdictional transfer of the Cook County portion of Oakton Street from the east edge of Long Avenue to the west edge of Skokie Boulevard to the Village of Skokie. Moved: Trustee Lorge Seconded: Trustee Shah Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Lorge and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED First Reading Preliminary approval of the Ordinance for the addition of Oakton Street (Long Avenue to Skokie Boulevard) to the Municipal Street System. * D. Relocation of Existing Communications Equipment and Installation of New Communications Tower Site – Chicago Communications LLC., Elmhurst, IL - $68,200 Motion to award a contract to Chicago Communications LLC., Elmhurst, IL in the amount of $68,200 for relocating of existing communications equipment and installation of new communications tower site. Omnibus vote. * E. Bid Report – Public Safety/Cellular Tower Generator Purchase – Zonatherm Products/Therm Flo Inc., Wheeling, IL - $33,000. Motion to award a contract to Zonatherm Products/Therm Flo Inc. , Wheeling, IL in the amount of $33,000 for public safety/cellular tower generator purchase. Omnibus vote. * F. Bid Report – Tree Removal Services – Trees “R” Us, Inc., Wauconda, IL - $49,830. Motion to award a contract to Trees “R” Us, Inc., Wauconda, IL in the amount of $49,830 Omnibus vote. * G. Printing of NewSkokie – Triangle Printers Inc., Skokie, IL - $65,700. Motion to award a contract to Triangle Printers Inc., Skokie, IL in the amount of $65,700 for the Printing of NewSkokie. Omnibus vote. * H. Bid Report – Catch Basin & Inlet Cleaning – A-K Underground, Tinley Park, IL – $47,400. Motion to award a contract to A-K Underground, Tinley Park, IL in the amount of $47,400 for catch basin and inlet cleaning. Omnibus vote. 2  12591 Meeting of the Mayor and Board of Trustees Monday, February 6, 2012 Page Three Report of the Corporation Counsel. CONSENT: *A. Ordinance 12-2-Z-3882 Motion to adopt an ordinance approving modifications to the previously approved special use permit for a limited service restaurant located at 3457 Dempster Street, Skokie, Illinois, in a B2 Commercial district, and the repeal of Village Ordinance Number 90-7-Z-2163 (90-9P). This item is on the consent agenda for second reading and adoption. Omnibus vote. *B. Ordinance 12-2-Z-3883 Motion to adopt an ordinance amending the zoning map with regard to the property located at 5550 Touhy Avenue, Skokie, Illinois from an M1 Office Assembly district to a B3 Business district (2011-28P). This item is on the consent agenda for second reading and adoption. Omnibus vote. *C. Ordinance 12-2-T-3884 Motion to adopt an ordinance providing for the installation and establishment of a two-way stop sign control at the intersection of Davis Street and Linder Avenue, Skokie, Illinois. This item is on the consent agenda for second reading and adoption. Omnibus vote. SECOND READING: D. Ordinance 12-2-C-3885 Motion to adopt an ordinance amending Chapter 118 and Appendix A, of the Skokie Village Code pertaining to motor vehicle uses (2011-20P). This item is on the agenda for second reading and adoption. Moved: Trustee Lorge Seconded: Trustee Bromberg Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Lorge and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED 2012-13 Community Development Block Grant Public Hearing #3. CDBG Administrator Carrie Haberstich conducted the third and final public hearing for the 2012-13 Community Development Block Grant. The Village’s entitlement grant for 2012-13 is still unknown so we are estimating $425,000 in entitlement funds, based on an approximate 10% reduction in entitlement funds from Program Year 2011-12, plus recommending the use of $8,405 in unobligated funds and $5,700 in program income for the Program Year 2012-13 budget. The program cap of 20% for administrative funding is applied only against the new entitlement, while the 15% cap for public service funding (non-capital expenditures) is applied against the new entitlement plus the program income. The total estimated budget is $439,105. During the presentation, CDBG Administrator Haberstich asked the Board if it was amenable to upgrading "tenant/landlord counseling" from a "medium" priority to a "high" priority in the Village's Five-Year Consolidated Plan. Since the Board supported the potential upgrade, staff will look into the procedure for amending the Consolidated Plan for such activities in the future. Moved: Trustee Roberts Seconded: Trustee Lorge Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Lorge and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED 3  12592 Meeting of the Mayor and Board of Trustees Monday, February 6, 2012 Page Four CDBG Recommended Budget Program Year 2012-13 Program Year Program Year 2011-2012 2012-13 Projects Approved Requested Recommended Allowed Administration VOS - Program Administration and Planning 95,370 85,000 85,000 Subtotal 95,370 85,000 85,000 $ 85,000 Service VOS - Social Worker 35,350 35,380 27,605 Center for Enriched Living 4,400 5,000 2,000 Maine-Niles Association of Special Recreation - 9,108 2,000 Access to Care 8,845 10,000 5,000 PEER Services, Inc. 8,845 10,000 6,500 Children's Advocacy Center 2,650 3,000 2,500 The Harbour, Inc. 5,300 8,000 6,000 North Shore Senior Center 8,845 10,000 8,000 Metropolitan Family Services - 5,000 5,000 Subtotal 74,235 98,488 64,605 $ 64,605 Construction VOS - Home Improvement Program 127,000 120,000 110,000 VOS - Street Resurfacing 165,000 175,000 150,000 VOS - 50/50 Sidewalk Grant Program 3,750 3,000 2,000 CJE SeniorLife 12,350 20,005 10,000 SHORE Community Services 11,300 17,250 4,500 Orchard Village 21,700 33,821 13,000 Search, Inc. (alt. $15,000 maximum) 23,300 18,750 - Turning Point (alt. $5,000 maximum) - 7,550 - Subtotal 376,950 421,626 289,500 $ 289,500 Grand Total 546,555 605,114 439,105 $ 439,105 Overall Budget with Unallocated Funds and Program Income 439,105 Estimated Entitlement from HUD 425,000 Unobligated Funds 8,405 Program Income 5,700 Motion to concur with the recommended projects and funding levels for the 2012-2013 CDBG Block Grant, including funding two alternate projects and increasing the budget for the Village of Skokie Social Worker position if additional entitlement funds are awarded to the Village. Moved: Trustee Perille Seconded: Trustee Sutker Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Lorge and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED 4  12593 Meeting of the Mayor and Board of Trustees Monday, February 6, 2012 Page Five Citizen Comments. None Adjournment Motion to adjourn at 9:00 p.m. Moved: Trustee Perille Seconded: Trustee Roberts Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Lorge and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED __________________________ Marlene Williams, Village Clerk Approved: ______________________ George Van Dusen, Mayor 5  12594 Meeting of the Mayor and Board of Trustees Monday, February 6, 2012 Page Six 6