Board of Trustees

12687 MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 8 p.m. on Monday, February 4, 2013 Pledge of Allegiance led by Village Clerk Marlene Williams. The Mayor called the meeting to order. The Clerk called the Roll. Those present were Trustee Perille, Roberts, Sutker, Bromberg Shah, Gray-Keeler and Mayor Van Dusen. Motion to approve the Consent Agenda. Moved: Trustee Shah Seconded: Trustee Sutker Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED * Approve, as submitted, minutes of regular meeting held Tuesday, January 22, 2013. Omnibus vote. * Approve Voucher List #18-FY13 of February 4, 2013. Omnibus vote. * Appointments, Reappointments and Resignations. A. Reappointments: Commission on Family Services (Three-Year Term): Rabbi Neil Brief; Marla Chorney; Leona W. Davis; Yvonne Davis; Romeo Esangga; Jay N. Goldman; Gary R. Gustin; Carolyn Halliburton; Shajan Jose; Dr. Edward McCarron; Nicole Perry; Harold Primack; Richard Reagen; Annie Shear; and Arlene Doppelt (One-Year Term as Chair) Consumer Affairs Commission (Two-Year Term, One-Year Term as Chair): Fran Young Fine Arts Commission (Two-Year Term): Sharon Vicker Plan Commission (Four-Year Term, One-Year Term as Chair): Paul Luke Omnibus vote. Report of the Village Manager. A. Electric Aggregation Agreement Consortium Renewal and First Amendment. Resolution 13-2-R- Motion to approve a Resolution and grant the Village Manager the power to execute the Power Supply Agreement and allow the Village of Skokie to remain in the NSEAC. Moved: Trustee Sutker Seconded: Trustee Roberts Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED * B. Upgrade in Intersection Control of Keeney Street and Tripp Avenue. Motion to request the Mayor and Board to authorize the Corporation Counsel to draft the necessary ordinance for the upgrade in intersection control of Keeney Street and Tripp Avenue. Omnibus vote. * C. Emergency Sewer Repair – DiMeo Brothers - $26,712. Motion to award the contract to DiMeo Brothers in the amount of $26,712 for emergency sewer repair. Omnibus vote. * D. Bid Report – Contract Award Recommendation for Mobile Radio Units and Accessories – First Communications, Tallahassee, FL - $54,756.90. Motion to award a contract to First Communications, Tallahassee, FL in the amount of $54,756.90 for replacement of 45 VHF and 45 UHF mobile radio units and accessories in the Police Department squad cars. Omnibus vote. 1 12688 Meeting of the Mayor and Board of Trustees Monday, February 4, 2013 Page Two * E. Bid Report – Traffic Signal Installation and Intersection Improvements at Main Street/Central Park Avenue – Home Towne Electric Inc., Lake Villa, IL - $308,687.82. Motion to award a contract To Home Towne Electric Inc., Lake Villa,, IL in the amount of $308,687.82 for traffic signal installation and intersection improvements at Main Street/Central Park Avenue. Omnibus vote. F. Request for Executive Session. Motion to approve the request for an Executive Session pursuant to Section 2, Paragraph C.6 of the State of Illinois Open Meetings Act pertaining to land disposition at the end of the regular meeting and to adjourn therefrom. Moved: Trustee Perille Seconded: Trustee Roberts Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED Report of the Corporation Counsel. FIRST READING: A. An ordinance providing for the acquisition of the real property located at 8149 Lincoln Avenue, Skokie, Illinois for public purposes. This item is on the agenda for first reading and will be on the February 19, 2013 agenda for second reading and adoption. B. Request for an executive session in accordance with paragraph 2(c)(11) of the Illinois Open Meetings Act pertaining to the review and discussion of pending litigation. Motion to approve the request of the Corporation Counsel for an Executive Session pursuant to paragraph 2C.11 of the Illinois Open Meetings act pertaining to pending litigation at the end of the regular meeting and to adjourn therefrom. Moved: Trustee Perille Seconded: Trustee Roberts Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED Plan Commission. A. Master Plan Commission Report for combined cases: 2012-49P, 2012-50P, 2012-51P, 2012-52P, 2012-53P, 2012-54P at 9948-9956 Crawford Avenue Scott Gendell, President of Terraco, Inc. and Traffic Engineer, Luay Abona from KLOA Transportation and Parking Consultants spoke about the proposed project and answered questions from the Board These residents spoke about the proposed development; David Rubin, 9940 Keystone, Dennis Hansen, Evanston, Barry Springer, 9943 Karlov, Cindy Gonzalez Latin, 9930 Keystone, Maria Ford, 9929 Keystone, Jolie Rubin, 9940 Keystone, Marien Varela at 9936 Keystone, Helen Yarbrough 2321 Ridgeway, Evanston. They spoke about concerns with safety, traffic, hours of operation, noise, lights and height of the building. Mark Tendam, 6th Ward Alderman, Evanston spoke about cooperation between the two communities. Case 2012-49P Zoning Map Amendment Motion to concur with the Plan Commission to amend the zoning map for a portion of the existing commercial parking lot south of 9948 Crawford from R1 Single-Family to B2 Commerical. Moved: Trustee Shah Seconded: Trustee Roberts Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED 2  12689 Meeting of the Mayor and Board of Trustees Monday, February 4, 2013 Page Three Case 2012-50P Zoning Map Amendment Motion to concur with the Plan Commission to amend the zoning map for a portion of the existing detached resident at 9945 Keystone from R1 to B2. Moved: Trustee Shah Seconded: Trustee Roberts Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED Case 2012-51P Alley Vacation Motion to concur with the Plan Commission to vacate the northern portion of the existing alley network on this block in order to realign and construct a new wider east-west alley. Moved: Trustee Perille Seconded: Trustee Bromberg Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED Case 2012-52P Subdivision Motion to concur with the Plan Commission to approve the request to create a 1-lot subdivision, the new east-west alley right-of-way, and provide additional right-of-way dedications along Old Orchard Road at the intersection of Old Orchard Road and Crawford Avenue. Moved: Trustee Roberts Seconded: Trustee Bromberg Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED Case 2012-53P-Special Use Permit Motion to concur with the Plan Commission to approve the Special Use request for a pharmacy drive-through facility at 4009 Old Orchard Rd. Moved: Trustee Roberts Seconded: Trustee Shah Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED Case 2012-54P Special Use Permit Motion to concur with the Plan Commission to approve the Special use permit to sell packaged beer, wine, and liquor at the Walgreens store Moved: Trustee Perille Seconded: Trustee Roberts Ayes: Perille, Roberts, Sutker, Bromberg, Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED 2013-14 Community Development Block Grant Public Hearing #3. Trustee Sutker stated that she is abstaining from discussing and voting because she works for an agency that has applied for CDBG funding. Planner/CDBG Administrator Carrie Haberstich conducted the third and final public hearing for the 2013-2014 Community Development Block Grant. The Village's entitlement grant for Program Year 2013-14 remains unknown, so the estimate of $425,000 continues to be assumed at this point based on an approximate 5% reduction of the Program Year 2012-13 entitlement funding. In addition to the new entitlement, $26,696 in unobligated funds and $2,240 in program income is recommended to be applied to the Program Year 2013-14 budget. The program cap of 20% for administrative funding is applied only against the new entitlement 3  12690 Meeting of the Mayor and Board of Trustees Monday, February 4, 2013 Page Four while the 15% cap for public service funding (non-capital expenditures) is applied against the new entitlement plus program income. Per our normal procedures, a balance of unobligated funds will be retained for emergencies for activities such as the Home Improvement Program, Street Resurfacing, or the 50/50 Sidewalk Replacement Program, should the recommended allocations prove inadequate during Program Year 2013-14. The total estimated budget is $453,936. CDBG Recommended Budget Program Year 2013-14 January 25, 2013 - Recommendation Program Year 2013-14 Projects Requested Recommended Allowed Administration VOS - Program Administration and Planning 85,000 85,000 Subtotal 85,000 85,000 85,000 Service VOS - Social Worker 37,920 30,586 Metropolitan Family Services 5,000 5,000 JCFS 10,000 3,500 Center for Enriched Living 5,000 2,000 Maine-Niles Association of Special Recreation 3,000 2,000 Access to Care 7,000 3,500 PEER Services, Inc. 12,000 4,500 Children's Advocacy Center 3,500 2,000 The Harbour, Inc. 8,000 4,500 North Shore Senior Center 10,000 6,500 Subtotal 101,420 64,086 64,086 Construction VOS - Home Improvement Program 95,000 95,000 VOS - Street Resurfacing 150,000 150,000 VOS - 50/50 Sidewalk Grant Program 3,000 3,000 Connections for the Homeless 3,559 3,559 CJE SeniorLife 15,000 15,000 SHORE Community Services 13,541 13,541 Search, Inc. 24,750 24,750 Turning Point 9,750 0 Subtotal 314,600 304,850 304,850 Grand Total 501,020 453,936 453,936 453,936 Estimated Entitlement from HUD 425,000 Unallocated Funds 26,696 Program Income 2,240 4  12691 Meeting of the Mayor and Board of Trustees Monday, February 4, 2013 Page Five Motion to concur with the recommended projects and funding levels for the 2013-2014 CDBG Block Grant Program. Moved: Trustee Roberts Seconded: Trustee Bromberg Ayes: Perille, Roberts, Bromberg , Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. Abstain:Sutker MOTION CARRIED Citizen Comments. Bill Finestone spoke about a Resolution supporting public safety. David Stoneback, 8449 Central Park Ave. spoke about reducing gun violence. Adjournment Motion to adjourn at 9:45 p.m. Moved: Trustee Perille Seconded: Trustee Roberts Ayes: Perille, Roberts, Sutker, Bromberg , Shah, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED __________________________ Marlene Williams, Village Clerk . Approved: ______________________ George Van Dusen, Mayor Executive Session A Closed Session was held in the main floor conference room at 9:47 p.m. Those present were Mayor Van Dusen, Clerk Williams, Trustees Sutker, Roberts, Perille, Shah, Gray-Keeler and Bromberg. Also present were Village Manager Rigoni, Assistant Manager Lockerby, Corporation Counsel Lorge, Risk Manager Prottsman, Economic Development Coordinator Thompson, and Economic Development Specialist Murphy. The meeting ended at 10:35 p.m. 5 12692 Meeting of the Mayor and Board of Trustees Monday, February 4, 2013 Page Six 6