Board of Trustees

MONDAY, OCTOBER 19, 2015 – 8:00 P.M. 1. Pledge of Allegiance led by Village Clerk Pramod Shah. 2. Call meeting to order and roll call. 3. Approve Consent Agenda. * 4. Approve, as submitted, minutes of regular meeting held Wednesday, October 7, 2015. * 5. Approve Voucher List #11-FY16 of October 19, 2015. * 6. Proclamations and Resolutions. 7. Recognition, Awards and Honorary Presentations. A. Recognition: Skokie Fine Arts Commission’s Recognition of the 2015 Skokie through the Lens Community Photo Exhibit Participants 8. Appointments, Reappointments and Resignations. A. Swearing in of the following personnel by Commissioner Beryl Rabinowitz of the Board of Fire and Police: Name Old Position New Position Brant Kotowski New Hire Firefighter 9. Presentations and Reports. 10. Report of the Village Manager. * A. Furniture for Village Hall - $349,709. * B. Request to Sell Surplus Vehicles. C. Request for Executive Session. 11. Report of the Corporation Counsel. FIRST READING: A. A resolution approving a plat of subdivision for the property located at 9326 Springfield Avenue, Skokie, Illinois in an R1 Single-Family district. This item is on the agenda for first reading and approval. 12. Unfinished Business. 13. New Business. 14. Plan Commission. A. Plan Commission Case 2015-26P – Subdivision: 4874-4914 Dempster Street B. Plan Commission Case 2015-27P – Site Plan Approval: 4874-4914 Dempster Street C. Plan Commission Case 2015-28P – Street and Alley Vacations: Dobson Street and Parallel Alley D. Plan Commission Case 2015-29P – Alley Vacation: Area Bounded by Hull Street, Avers Avenue, CTA Yellow Line and East Prairie Road 15. Citizen Comments. 16. Adjournment. 482623v1  The Village of Skokie Fine Arts Commission presents: Skokie Through the Lens 2015 Village of Skokie Fine Arts Commission Community Photo Exhibit 5127 Oakton Street Skokie, Illinois 60077 www.skokie.org Skokie Through The Lens 2015 Community Photograph Exhibit OCTOBER 19 THROUGH NOVEMBER 30, 2015 Anibal Garcia Anibal Garcia Ann Tennes Ark Diment The Skokie Fine Arts Commission, along with the Skokie Photographic Society, is proud to present Skokie Through The Lens 2015 community photograph exhibit. The theme of this year’s exhibit is Skokie at Leisure and it captures what makes Bill Branda Elita Fine Felicia Brown Fred Erickson Fred Erickson Fred Erickson Skokie a great place to live, work and play. Participating photographers will be recognized for their achievements at the October 19, 2015 Skokie Village Board meeting. The photo George Callobre Heather Robinson Ilene Diamond Jan McReynolds Janelle Silva Javaria Afghani exhibit will be on display at the following four locations: SKOKIE VILLAGE HALL OCTOBER 19 THROUGH 30 SKOKIE FARMERS’ Jeeyuhn Kang Joel Byron Joel Byron Margaret Lynn Nancy Schmidt Nicole Kesten MARKET SUNDAY, OCTOBER 25 WEBER LEISURE CENTER NOVEMBER 2 THROUGH 15 Renee Rosenberg Rob Stewart Rob Stewart Ryan Reconnu Stanley Cohn Stanley Cohn NORTH SHORE CENTER FOR THE PERFORMING Are you interested in photography? ARTS IN SKOKIE Join the Skokie Photographic Society at NOVEMBER 16 THROUGH 30 www.skokiephotosociety.org and take photog- raphy classes at Oakton Community College. Steve Pavkovic Steve Pavkovic Susan Kendall A B  MML: 10/19/15 A THIS RESOLUTION MAY BE CITED AS VILLAGE RESOLUTION NUMBER 15-10-R- A RESOLUTION APPROVING A PLAT OF SUBDIVISION FOR THE PROPERTY LOCATED AT 9326 SPRINGFIELD AVENUE, SKOKIE, ILLINOIS IN AN R1 SINGLE-FAMILY DISTRICT 1 WHEREAS, the owners of the following described real property: 2 LOTS 8, 9, 10, 11, 12 AND 13 IN BLOCK 3 IN HARRY A. ROTH AND COMPANY’S 3 CRAWFORD CHURCH TERMINAL SUBDIVISION NO. 3, BEING A SUBDIVISION OF 4 THE WEST ½ OF THE WEST ½ OF THE NORTHWEST ¼ LYING SOUTH OF A LINE 5 16.096 CHAINS (1062.336 FEET) SOUTH OF AND PARALLEL TO THE NORTH LINE 6 OF THE NORTHWEST ¼ OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 13, EAST 7 OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, TOGETHER 8 WITH THE EAST ½ OF THE VACATED 16 FEET ALLEY LYING WEST OF AND 9 ADJACENT TO SAID LOTS. 10 PINS: 10-14-117-027-0000, 10-14-117-028-0000, 10-14-117-029-0000, 10-14-117-044-0000 11 more commonly known as 9326 Springfield Avenue, Skokie, Illinois (hereinafter the “Subject 12 Property”) in an R1 Single-Family district, petitioned the Village of Skokie for a subdivision 13 of the Subject Property for the purpose of consolidating six lots into one lot, as shown on 14 the “Ain Tov Subdivision” plat, dated September 21, 2015, a copy of which is marked as 15 Exhibit “1” and attached hereto; and 16 WHEREAS, subsequent to the subdivision of the Subject Property, the legal 17 description of the Subject Property will be as follows: 18 LOT 1 IN AIN TOV SUBDIVISION OF PART OF THE WEST ½ OF THE NORTHWEST 19 ¼ OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD 20 PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. 21 more commonly known as 9326 Springfield Avenue, Skokie, Illinois; and 22 WHEREAS, the Subject Property is currently vacant and the property owner is in the 23 process of constructing one house, in compliance with all permits; 24 WHEREAS, the Community Development Department Director recommended to the 25 Mayor and Board of Trustees that the requested subdivision be granted subject to the 26 conditions stated in his memorandum dated September 29, 2015; 27 WHEREAS, the Mayor and Board of Trustees, at a public meeting duly held on 28 October 19, 2015, concurred in the aforesaid recommendation of the Community 29 Development Director; Page 1 of 3 VOSDOCS-#481925-v1-Resolution__Plat_of_Subdivision__9326_Springfield.doc 1 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the 2 Village of Skokie, Cook County, Illinois: 3 Section1: That the requested subdivision of the Subject Property, legally 4 described above and commonly known as 9326 Springfield Avenue, Skokie, Illinois, in an 5 R1 Single-Family district, be and the same is hereby approved subject to the following 6 conditions: 7 1. That the subdivision be in compliance with the “Ain Tov Subdivision” plat; 8 2. At least 2 opposite corners of a subdivision shall have a concrete monument 9 in place as indicated on the plat. All other subdivision corners, lot corners, 10 points of curvature, points of tangency and any other bends in lot lines shall be 11 monumented in the field with iron pipes unless already existing, and noted on 12 the plat as set or existing. All monuments shall be set no later than 1 year 13 after the date of the recording of the plat; and 14 3. The petitioner shall comply with all Federal and State statutes, laws, rules and 15 regulations and all Village codes, ordinances, rules, and regulations. 16 Section 2: That the “Ain Tov Subdivision” plat, dated September 21, 2015, 17 attached hereto and marked as Exhibit “1” be and the same is hereby accepted and shall be 18 recorded at the Petitioner’s expense with the Cook County Recorder of Deeds Office. 19 Section 3: That a notice of the enactment of this Resolution incorporating the 20 conditions contained herein shall be approved by the owner of the property in writing and 21 duly recorded with the Cook County Recorder of Deeds Office at the owner’s expense. 22 Section 4: That this Resolution shall be in full force and effect from and after its 23 passage, approval and recordation as provided by law. 24 PASSED this day of October, 2015. 25 26 Ayes: 27 Nays: Village Clerk 28 Absent: 29 Approved by me this day of 30 Attest: October, 2015. 31 32 33 34 Village Clerk Mayor, Village of Skokie 35 36 37 Page 2 of 3 VOSDOCS-#481925-v1-Resolution__Plat_of_Subdivision__9326_Springfield.doc  Exhibit 1 Page 3 of 3 VOSDOCS-#481925-v1-Resolution__Plat_of_Subdivision__9326_Springfield.doc PLAN COMMISSION REPORT 2015-26P: Subdivision Plan Commission Council Chambers, 8:00 PM October 19, 2015 To: Mayor and Board of Trustees From: Paul Luke, Chairman Case: 2015-26P: Subdivision 4874-4914 Dempster Street Related Case – 2015-27P: Site Plan Approval PLAN COMMISSION ANALYSIS At its September 17, 2015 meeting, the Plan Commission heard the request of the Village of Skokie, on behalf of ORY Skokie, LLC for a subdivision of 3 lots into 1 lot in a B3 Business district along with a 2.00 foot wide right-of-way dedication, which will place a portion of the existing public sidewalk onto public property. The new lot will contain an auto parts store and parking lot. The subdivision is necessary because the existing property spans multiple subdivisions and Cook County does not allow tax parcels in separate subdivisions to be combined through the simple PIN consolidation process. The Plan Commission concurred with Staff’s recommendation to grant the subdivision approval subject to conditions. A commissioner asked about the access easement that is present on the subject site and inquired if this was a common situation along this section of Dempster Street. Staff responded that this easement was unique to this area. Both the subject site and the property to the east used to be under common ownership. The subject site was developed first and had access from the driveway located at the property to the east. INTERESTED PARTIES Legal notice was properly posted, advertised, and delivered to all property owners in the area of the subject site as prescribed by the Zoning Chapter. No interested parties spoke regarding the case. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommends by a vote of 9 ayes and 0 nays that the petitioner’s request for a for a subdivision of 3 lots into 1 lot in a B3 Business district along with a 2.00 foot wide right-of-way dedication in a B3 Business zoning district be APPROVED, subject to the recommended conditions listed below. VOSDOCS-#481702-v1-Master_Plan_Commission_Report_-_2015-26P_-_Subdivision__4874-4914_Dempster_Street.doc 1 of 3 ATTENDANCE AYES NAYS ABSENT Mitchell (Moved) X Quane X Paradise X Berman X Carandang (Second) X Laxpati X Burman X Marek X Luke X ATTACHMENTS 1. Plan Commission Recommended Conditions, dated September 17, 2015 2. Staff Report, dated September 17, 2015 3. Plan Commission Meeting Minutes for September 17, 2015 4. ORY Skokie Resubdivision, dated September 14, 2015 5. Plat of Survey, dated August 7, 2015 6. Land Use and Zoning Map VOSDOCS-#481702-v1-Master_Plan_Commission_Report_-_2015-26P_-_Subdivision__4874-4914_Dempster_Street.doc 2 of 3 PLAN COMMISSION RECOMMENDED CONDITIONS 2015-26P: Subdivision Plan Commission Council Chambers, 8:00 PM, October 19, 2015 1. The property must be subdivided pursuant to the ORY Skokie Resubdivision, dated <to be determined>, and as may be further revised with the approval of the Village Manager, or designee, and Corporation Counsel. 2. Upon the passage of the ordinance by the Board of Trustees, the Mylar of the ORY Skokie Resubdivision must be submitted to the Village with all signatures other than Village staff or elected officials. 3. The ORY Skokie Resubdivision shall be effective upon its recording by the Village in the Office of the Recorder of Deeds of Cook County, Illinois. 4. All monuments must be set no later than 1 year after the date of the recording of the plat. 5. The petitioner must submit to the Planning Division electronic files of the plat of subdivision in approved and finalized form. The files must be scaled drawing files in AutoCAD format (version 2010 or older). The drawings must be formatted to SPCS, NAD83, HARN 2007, with SPCS north being straight up, and the primary units in U.S. Survey Feet. All elements must be contained within a single file, no XREF or PDF attachment files shall be used. 6. If work is to be performed on public property or if public property is utilized or impacted during construction and or development, the owner must provide, or must cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. 7. The petitioner must comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. VOSDOCS-#481702-v1-Master_Plan_Commission_Report_-_2015-26P_-_Subdivision__4874-4914_Dempster_Street.doc 3 of 3 STAFF REPORT 2015-26P: Subdivision Community Development Department Council Chambers, 7:30 PM, September 17, 2015 To: Paul Luke, Chairman, Skokie Plan Commission From: Mike Voitik, Planning Technician Re: 2015-26P: Subdivision 4874-4914 Dempster Street Related Case – 2015-27P: Site Plan Approval General Information Location 4874-4914 Dempster Street Purpose To resubdivide 3 existing lots into 1 new lot and dedicate the southern 2.00 feet for Dempster Street right-of-way. Petitioner The Village of Skokie, on behalf of ORY Skokie, LLC Size of Site 27,190.50 square feet (0.624 acre) with 226.40 feet of frontage on Dempster Street. Existing Zoning & B3 Business – vacant land Land Use Adjacent Zoning & North R4 Multifamily Housing – 3- or more unit multifamily Land Use residences, townhouse residences South B3 Business – loan office/thrift shop, bakery/ supermarket/limited service restaurant/caterer, carryout restaurant, supermarket, limited service restaurant East B3 Business – nail salon, paintball supply store, accounting service, special trades contractor, tobacco establishment West B3 Business – vacant storefront, insurance agency, sign manufacturing, dry-cleaners, currency exchange Comprehensive Plan The site is designated as pedestrian oriented mix. SITE INFORMATION  Overhead utilities are present along the south side of the alley to the north of the subject site.  A 14 foot-wide easement runs along most of the south side of the subject site to allow for vehicles to exit from the adjacent 4864-4872 Dempster Street property onto Dempster. VOSDOCS-#480406-v1-Staff_Report_-_2015-26P_-_Subdivision_4874-4914_Dempster_Street.doc 1 of 3  A one-way inbound driveway at the 4864-4872 Dempster Street property provides access to the subject site. The subject site can also be accessed from the public alley to the north and a one-way outbound driveway provides access from the subject site onto Dempster.  A public sidewalk is present on Dempster Street.  The site is served by the Pace 250 Dempster Street, CTA 97 Skokie and 54A North Cicero/Skokie Boulevard buses. The CTA Yellow Line Dempster - Skokie station is 1.5 blocks west with access to 2 other regional bus routes. PETITIONER’S SUBMITTAL The petitioner is requesting a subdivision of 3 lots into 1 lot in a B3 Business district along with a 2.00 foot wide right-of-way dedication, which will place a portion of the existing public sidewalk onto public property. The new lot will contain an auto parts store and parking lot. The subdivision is necessary because the existing property spans multiple subdivisions and Cook County does not allow tax parcels in separate subdivisions to be combined through the simple PIN consolidation process. STAFF ANALYSIS Comments Staff Comment and Review sheets were sent to all pertinent departments. Staff comments on the subject case were received from the Engineering Division. All other departments returned the sheets with no comments. Engineering Division Engineering staff supports the subdivision request and the dedication of right-of-way along Dempster Street. Planning Division The Planning Division supports the proposed subdivision. The subdivision will meet all requirements of the Village Code and Map Data Policy. Dedicating the south 2.00 feet of the subject will continue the Village’s efforts to place the public sidewalk along Dempster Street entirely within the right-of-way. An existing easement which allows for one-way westbound ingress to the subject site through the adjacent 4864-4872 Dempster Street property will remain in place. The remaining existing easements for sewer and water utilities will be vacated as they are no longer applicable to the proposed development. STAFF RECOMMENDATIONS VOSDOCS-#480406-v1-Staff_Report_-_2015-26P_-_Subdivision_4874-4914_Dempster_Street.doc 2 of 3 Staff recommends that the petitioner’s request to 3 lots into 1 lot along with a 2.00 foot wide right-of-way dedication in a B3 Business district be GRANTED subject to conditions listed below. RECOMMENDED SUBDIVISION CONDITIONS 1. Prior to the hearing of the subject case before the Board of Trustees, the ORY Skokie Resubdivision must be revised to indicate the vacation of easement for sewer and water service and the vacation of the easement for parking. 2. The property must be subdivided pursuant to the ORY Skokie Resubdivision, dated <to be determined>, and as may be further revised with the approval of the Village Manager, or designee, and Corporation Counsel. 3. Upon the passage of the ordinance by the Board of Trustees, the Mylar of the ORY Skokie Resubdivision must be submitted to the Village with all signatures other than Village staff or elected officials. 4. The ORY Skokie Resubdivision shall be effective upon its recording by the Village in the Office of the Recorder of Deeds of Cook County, Illinois. 5. All monuments must be set no later than 1 year after the date of the recording of the plat. 6. The petitioner must submit to the Planning Division electronic files of the plat of subdivision in approved and finalized form. The files must be scaled drawing files in AutoCAD format (version 2010 or older). The drawings must be formatted to SPCS, NAD83, HARN 2007, with SPCS north being straight up, and the primary units in U.S. Survey Feet. All elements must be contained within a single file, no XREF or PDF attachment files shall be used. 7. If work is to be performed on public property or if public property is utilized or impacted during construction and or development, the owner must provide, or must cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. 8. The petitioner must comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. ATTACHMENTS 1. ORY Skokie Resubdivision, dated September 14, 2015 2. Plat of Survey, dated December 21, 2009 3. Land Use and Zoning Map VOSDOCS-#480406-v1-Staff_Report_-_2015-26P_-_Subdivision_4874-4914_Dempster_Street.doc 3 of 3  Plan Commission Meeting Minutes Date: September 17, 2015 A motion was made by Plan Commissioner Mitchell and seconded by Commissioner Scott Berman to approved the minutes of the September 3, 2015 meeting. All voted aye in unison. Case Description 2015-26P – Special Use Permit: 3340 Oakton Street The Village of Skokie, on behalf of ORY Skokie, LLC, requests a subdivision of 3 lots into 1 lot in a B3 Business district with a 2-foot right-of-way dedication along Dempster Street and any relief discovered during the review of this case. PINs: 10-16-433-040-0000, 10-16-433-072-0000, 10-16-433-075-0000 Discussion and Interested Parties It was determined that, at the September 3rd meeting, legal notice was properly posted, advertised and delivered to property owners in the area of the subject site as prescribed by the Zoning Chapter. David Mangurten, architect, represented the purchaser for this as well as the related Case 2015-27P for Site Plan Approval. The subdivision case involves re-subdividing 3 lots into 1 new one. The existing property is spread over multiple subdivisions and Cook County doesn’t allow tax parcels in different subdivisions to be combined. Existing cross easements with the adjacent property at 4864-4872 Dempster Street will remain as is. Access to the property also may come from the public alley to the north. There is a one-way driveway from the property onto Dempster Street. A 2-foot wide right-of-way land dedication will take a portion of the sidewalk from private property and places it in the public-right-of-way. The new lot will contain an auto parts store and parking lot. Staff requested that the report to be entered into the record as written. They are supportive of the request and recommend approval. Recommendation and Voting A motion was made to approve the request for a subdivision of 3 lots into 1 lot with a 2-foot land dedication along Dempster Street. The vote was unanimous. Motion: Mitchell Second: Carandang Ayes: 9 Nays: 0 481431 Plan Commission meeting minutes 9/17/15 Case 2015-26P PLAN COMMISSION REPORT 2015-27P: Site Plan Approval Plan Commission Council Chambers, 8:00 PM, October 19, 2015 To: Mayor and Board of Trustees From: Paul Luke, Plan Commission Chairperson Case: 2015-27P: Site Plan Approval 4874-4914 Dempster Street PLAN COMMISSION ANALYSIS During its September 17, 2015, meeting, the Plan Commission heard the petitioner’s request for a site plan approval for a 1 lot planned development to allow the construction of a one-story motor vehicle parts store at 4874-4914 Dempster Street in a B3 Business district. O’Reilly Auto Parts is a national chain with its first proposed store in Skokie. Although the vehicle parts store is a permitted use in the district, the site plan approval is requested to allow necessary relief from the building design standards in the B3 district. Relief from the Village Code is requested to provide 0% rather than 50% of the façade of the building abutting the public sidewalk, to provide 0% rather than 60% of the of the building frontage to be of transparent glass, and to allow sign letters with a maximum height of 5’-3” rather than the 36” allowed by the Sign Code. The site plan overall meets most Zoning Chapter requirements providing good pedestrian and vehicle access and off-street parking beyond what is required by ordinance. The Petitioner is proposing to locate the building on the east side of the site to maximize its visibility and the access/parking area. Due to a vehicle access easement with the property to the east, the proposed building has been located 23 feet north of the south property line to provide the required 6-foot landscape strip, a 14-foot wide one-way access drive (westbound), and a 3-foot wide sidewalk along the building. The site will have two vehicle access drives on Dempster Street and one at the alley to/from the parking lot. The east access drive on Dempster Street will be located on the adjacent property to the east and will also serve that property. The Plan Commission concurred with the staff recommendation to grant the requested site plan approval and relief from the Zoning and Sign Chapter requirements. The Plan Commission also concurred with the recommendation of the Appearance Commission to grant the requested aesthetic relief. Discussion focused on concerns that customers would perform auto repair and parts replacement work on site that would result in trash being left in the parking lot. There were also concerns about parts delivery and pick up blocking the alley and causing issues for the residential properties to the north. To address these issues the Commission requested five amendments to the staff recommended conditions to require signage to prohibit customers performing auto work in the parking lot, waste receptacles in the parking lot, a requirement to police the site for trash, a restriction on the hours of deliveries, and the prohibition of deliveries in the alley by semi-trucks. VOSDOCS-#481168-v2-Master_Plan_Commission_Report_for_2015-27P_-_Site_Plan_Approval_for_.docx 1 of 7 APPEARANCE COMMISSION The Appearance Commission approved the building elevations, landscaping, and signage for the proposed development at its September 9, 2015, meeting, subject to conditions. The Commission also approved the relief for the aesthetic appearance of the building, the building setback from Dempster Street, the 0% transparent glass along the Dempster Street frontage, and to allow oversized letters in the wall signs facing the parking lot and Dempster Street. The landscape plan was updated to exchange plant selections that are salt-tolerant and/or perennials to accommodate snow and ice removal activities, a 6’ fence along the alley, and changes to accommodate sight distance triangle requirements. INTERESTED PARTIES Legal Notice was properly posted, advertised and delivered to all property owners in the area of the subject site as prescribed by the Zoning Chapter. Notice was reviewed and ruled to be proper and correct. Two area residents spoke with concerns regarding the proposed development. Their concerns involved increased traffic in the alley, noise, loading blocking the alley, safety, and litter. The commercial property owner to the east also attended the meeting. He was supportive of the auto parts store use; however, he was opposed to the development plan. It was his request that the proposed building be moved to the west side of the site to preserve the visibility of his property. He also indicated that the current design would make the existing parking cross-easement unworkable because of the distance of the proposed parking lot from his property. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommended, on a unanimous vote of 9 ayes and 0 nays, in two separate motions, that the petitioner’s request for site plan approval for a planned development at 4874-4914 Dempster Street be APPROVED subject to the attached Plan Commission Positive Findings of Fact and Plan Commission Recommended Conditions listed below. In addition, the Plan Commission recommended to: 1. Grant relief from §118-144(2)c. to allow 0% rather than 50% of the façade of the building abutting the public sidewalk. 2. Grant relief from §118-144(2)d. to allow 0% rather than 60% of the building frontage to be of transparent glass. 3. Grant relief from §82-27(c)(3). to allow wall sign letters 5’-3” in height rather than the required 36”. VOSDOCS-#481168-v2-Master_Plan_Commission_Report_for_2015-27P_-_Site_Plan_Approval_for_.docx 2 of 7 ATTACHMENTS 1. Plan Commission Recommended Conditions for 2015-27P, dated October 7, 2015 2. Plan Commission Positive Findings of Fact for 2015-27P, dated October 7, 2015 3. Staff Report for 2015-27P, dated September 17, 2015 4. Plan Commission meeting minutes, dated September 17, 2015 5. Site Plan, dated September 25, 2015 6. Floor Plan, September 2, 2015 7. Proposed Landscape Plan, dated September 25, 2015 8. Proposed Elevations, dated September 2, 2015 9. Land Use and Zoning Map VOSDOCS-#481168-v2-Master_Plan_Commission_Report_for_2015-27P_-_Site_Plan_Approval_for_.docx 3 of 7 PLAN COMMISSION RECOMMENDED CONDITIONS 2015-27P: Site Plan Approval Plan Commission Council Chambers, 8:00 PM, October 19, 2015 1. The petitioner shall develop the Subject Property in substantial conformance with the final Village approved site plan dated September 25, 2015, floor plan dated September 2, 2015, landscape plan dated September 25, 2015, and elevations dated September 2, 2015. (Standard) 2. A minimum of 22 off-street parking spaces and 1 handicapped accessible space shall be provided. 3. A minimum of 1 bicycle rack shall be provided and be designed in compliance with Village requirements. 4. Deliveries to the store shall be prohibited between the hours or 12:00 AM and 7:00 AM. 5. No deliveries to the store shall be made from the public alley to the north of the site using semi-trailer trucks. 6. The parking lot and alley (on the fence) shall be posted with signs stating “Customers are Prohibited from Replacing Parts or Making Repairs on the Premises.” 7. A minimum of two garbage cans shall be located in the parking lot and at the store entrance for customer use. 8. At least once during every 4 hours of operation and before opening and closing of the business, employees shall patrol the Subject Property, clear it of litter and debris, and empty all garbage cans. 9. Parking lot lighting shall be provided that meets Illuminating Engineering Society of North America standards, and be full cut-off design. Photometrics must be provided when plans are submitted for construction. 10. Fully developed engineering site plans shall be submitted for permits that include geometrics, grading, stormwater detention, drainage, erosion control and other engineering design elements. 11. Provide WMP approval from the MWRD sewer district for the proposed development. 12. Fire protection for the building shall be provided as required by the Skokie Fire Prevention Bureau. 13. All existing damaged public sidewalks or public sidewalks damaged due to the implementation of this plan shall be replaced. (Standard) 14. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other objects that may impede travel. (Standard) 15. Vehicles shall not be allowed to be parked in or otherwise block the alley. 16. All new construction, alterations, and remodeling shall meet current International VOSDOCS-#481168-v2-Master_Plan_Commission_Report_for_2015-27P_-_Site_Plan_Approval_for_.docx 4 of 7  Building and NFPA Life Safety Codes as amended. (Standard) 17. The petitioner shall obtain all required IDOT permits and approvals for access and work within the Dempster Street right of way. (Standard) 18. All modifications to building elevations and landscaping shall be subject to the review and approval of the Skokie Appearance Commission. (Standard) 19. The petitioner shall submit to the Planning Division electronic files of the plat of survey, site plan, and landscape plan in their approved and finalized form. The files shall be scaled 2-dimensional drawing files on non-compressed, non-read only CD- ROM *.dwg AutoCAD format. (Standard) 20. Prior to the issuance of building permits, the petitioner shall submit to the Planning Division of the Community Development Department the name, property address, email address, and telephone number of the company and contact person responsible for site maintenance in compliance with the special use permit. (Standard) 21. If work is to be performed on public property or if public property is utilized or impacted during construction and/or development, the owner shall provide, or shall cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. (Standard) 22. The petitioner shall comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. (Standard) 23. Failure to abide by any and all terms of this Ordinance shall be cause for the Village to initiate hearings to determine whether the subject Ordinance, as well as any applicable business licenses, should be revised or revoked. The petitioner shall pay all costs related to any hearings conducted as a result of non-compliance with any of the provisions of the enabling ordinance. The costs shall include but not be limited to court reporter fees, attorney fees, and staff time required researching and conducting said hearing. (Standard) VOSDOCS-#481168-v2-Master_Plan_Commission_Report_for_2015-27P_-_Site_Plan_Approval_for_.docx 5 of 7 PLAN COMMISSION POSITIVE FINDINGS OF FACT 2015-27P: Site Plan Approval Plan Commission Council Chambers, 8:00 PM, October 19, 2015 Consideration Finding The request is harmonious with and does not The construction and operation of the proposed adversely affect adjacent properties. auto parts store will not adversely affect adjacent properties. The use is much less intense than other uses that would be allowed on the site and will not create parking or traffic problems. The request can demonstrate that adequate public The site is served by existing public facilities and facilities, including roads, drainage, utilities, and services. Public utilities will not be unduly police and fire protection exist or will exist to serve burdened by the low intensity development. the requested use at the time such facilities are needed. The request demonstrates adequate provision for The request demonstrates adequate provision for maintenance of the associated structures. maintenance of the associated structures. The request has considered and, to the degree The modifications to the existing site conditions possible, addressed the adverse effects on the will not adversely affect natural environment. The natural environment. proposed development will provide landscaped and permeable areas that currently do not exist on the site. The request will not create undue traffic congestion. The proposed development is a low intensity use that will not create a high parking demand or undue traffic congestion. The request will not adversely affect public health, The public health, safety, morals and general safety, and welfare. welfare in general will not be unduly burdened by the development. The request conforms to all applicable provisions of The request conforms to all applicable provisions this code, except where relief is granted with the of this code, except where relief is granted with request. the request. All of the requested relief is related to design elements of the proposal. The Appearance Commission has reviewed each element and approved the aesthetics of the modifications/items of relief. The design changes will not adversely affect the area or the future use of the building. Additional Considerations for Planned Developments Finding The proposed use of the particular site, including The subject site has been vacant since 2010. The any exceptions to use, shall be shown as necessary proposed development and use at the subject site or desirable to provide a service, amenity, or facility will contain an auto parts store that will provide a that will contribute to the general well-being of the service to area residents and businesses that will surrounding area. contribute to the general welfare of the surrounding area. VOSDOCS-#481168-v2-Master_Plan_Commission_Report_for_2015-27P_-_Site_Plan_Approval_for_.docx 6 of 7 Under the circumstances of the particular case, the The development will not be detrimental to the proposed use will not be detrimental to the health, public health, safety, or general welfare of safety, or general welfare of persons residing within persons residing within the vicinity of the or in the vicinity of the PD. development. VOSDOCS-#481168-v2-Master_Plan_Commission_Report_for_2015-27P_-_Site_Plan_Approval_for_.docx 7 of 7 STAFF REPORT 2015-27P: Site Plan Approval Community Development Department Council Chambers, 7:30 PM, September 17, 2015 To: Paul Luke, Plan Commission Chairperson From: Peter Peyer, AICP, Community Development Director Case: 2015-27P: Site Plan Approval Related Case – 2015-26P: Subdivision General Information Location 4874-4914 Dempster Street Purpose To obtain site plan approval for a one-story motor vehicle parts store in a B3 Business district and relief from the Village Code to provide 0% rather than 50% of the façade of the building abutting the public sidewalk, to provide 0% rather than 60% of the of the building frontage to be of transparent glass, to have a wall sign not facing a street, to provide no sidewalk adjacent to a building along a driveway, and any other relief from the Zoning or Signs chapters that might be discovered during the review of this case. Petitioner Village of Skokie on behalf of ORY Skokie, L.L.C. Size of Site 27,203 ft2 (.62 acres) with 226.50’ of frontage on Dempster Street Existing Zoning & B3 Business – vacant lot with improved parking Land Use Adjacent Zoning & North R4 Multifamily Housing – multifamily residences Land Use South B3 Business – Strip commercial, restaurant and deli East B3 Business – two story commercial/office building West B3 Business – strip commercial Comprehensive Plan The site is designated as pedestrian oriented mix SITE INFORMATION  The Village purchased the subject property in December 2009. At that time the property was developed with a dilapidated strip commercial center that was demolished with only the parking remaining. VOSDOCS-#480631-v2-Staff_Report_for_2015-27P_Site_Plan_Approval_for_4874-4914_Dempster_Street.docx 1 of 8  The subject property and the property to the east at 4864-4872 Dempster Street were once in common ownership. As a result, there are several cross easements for access and parking that affect the subject site.  At the September 8, 2015 Village Board meeting a real estate sale contract was approved to sell the subject property to ORY Skokie, L.L.C. This agreement is subject to approval of the project through the full public hearing process. PETITIONER’S SUBMITTAL The Village of Skokie, on behalf of ORY Skokie, L.L.C., is requesting site plan approval for a 1 lot planned development that will allow the construction of a one-story motor vehicle parts store in a B3 Business district. O’Reilly Auto Parts is a national chain with its first proposed store in Skokie. Although the vehicle parts store is a permitted use in the district, the site plan approval is requested to allow necessary relief from the building design standards in the B3 district. Requested relief from the Village Code is requested to provide 0% rather than 50% of the façade of the building abutting the public sidewalk, to provide 0% rather than 60% of the of the building frontage to be of transparent glass, to have a wall sign not facing a street, to provide no sidewalk adjacent to a building along a driveway, and any other relief from the Zoning or Signs chapters that might be discovered during the review of this case. The Petitioner is proposing to locate the building on the east side of the site to maximize its visibility and the access/parking area. Due to the vehicle access easement with the property to the east, the proposed building has been located 23 feet north of the south property line to provide for the required 6-foot landscape strip, a 14-foot wide one way access drive (westbound), and a 3-foot wide sidewalk along the building. The site will have two vehicle access drives on Dempster Street and one at the alley to/from the parking lot. The east access drive on Dempster Street will be located on the adjacent property to the east and will also serve that property. Advertised relief will be required for the building being set back from the street frontage; however, it will not be required for the sidewalk adjacent to the building as sidewalks will be provided on the south and west sides of the building where pedestrians require access. The Petitioner is also requesting relief from the requirement that 60% of the building along the Dempster Street frontage be of transparent glass. The Petitioner indicated that the proposed building will have product storage and a restroom along the entire south wall of the building. To meet the intent of the ordinance, the Petitioner is proposing to face the wall with glass with an opaque film in an effort to look like windows. The Petitioner will also require relief to have sign letters with a maximum height of 5’-3” rather than the 36” allowed by the Sign Code. This necessary relief was discovered during the plan review process. STAFF ANALYSIS VOSDOCS-#480631-v2-Staff_Report_for_2015-27P_Site_Plan_Approval_for_4874-4914_Dempster_Street.docx 2 of 8 Staff Comment and Review sheets were sent by the Planning Division to all pertinent departments. Staff comments on the submitted plans were received from the Engineering Division and Fire Department. All other departments returned the sheets with no comments. Engineering Division The Engineering Division reviewed the case and is generally supportive of the site plan as submitted. The proposed development is required to have twenty two spaces (22) and thirty (30) spaces are shown. There are two (2) handicapped parking spaces and one (1) bike rack that meet Village requirements. The driveways on Dempster Street will require IDOT permits. A revised site plan will be required showing the location of parking stall and aisle widths and parking lot lighting. The entire site must meet Metropolitan Water Reclamation District (MWRD) requirements. Fire Department The Fire Department will require that the entire building be sprinklered as part of its building permit review. Planning Division The Planning Division is also generally supportive of the Petitioner’s request. The site has been vacant since 2010 and it has been difficult to find a developer willing to purchase the site with the easement restrictions with the neighboring property. As was previously stated, the auto parts store is a permitted use in the district and the proposed plan will meet the critical parking and access requirements of a building along Dempster Street. The proposed setback of the building from Dempster Street accommodates the access easement while bringing the building as close to the street as possible without parking blocking the visibility of the building. The design of the building, which is of a brick-like material, with windows on the west side and glass with opaque film on the south side adds storefront glass to the building, and was approved with relief from the Zoning Chapter design criteria by the Appearance Commission. Staff concurs with the Commission and recommends that the requested relief be granted. The B3 Business zoning allows the construction of a 40-foot tall mixed-use building with a floor area ratio (FAR) of 3.0 by right, with a maximum allowable of 5.0. The subject building height is 25 feet and will have an FAR of 0.26. Although staff would have preferred to see a denser mixed-use development on the site that is encouraged by the district zoning, the site constraints have made this type of development uneconomical and undesirable to developers. The proposed development will bring a national retailer to the street in a development that will not create parking or traffic problems. The much lower intensity of the proposed auto parts store use will also be compatible with the residential neighborhood to the north and the use of the public alley for access purposes. VOSDOCS-#480631-v2-Staff_Report_for_2015-27P_Site_Plan_Approval_for_4874-4914_Dempster_Street.docx 3 of 8 The site plan is well developed and overall meets most Zoning Chapter requirements providing good pedestrian and vehicle access and off-street parking beyond what is required by ordinance. Staff does recommend that the north, east and west sides of the parking lot, except for the driveway to the alley, be screened from neighboring property by a 6-foot solid wood fence to meet screening requirements. The fence should connect to the buildings on the west and east sides of the lot. APPEARANCE COMMISSION The Appearance Commission approved the building elevations, landscaping and signage of the proposed development at its September 9, 2015, meeting, subject to conditions. The Commission also approved the relief for the aesthetic appearance of the building, the building setback from Dempster Street, the 0% transparent glass along the Dempster Street frontage, and to allow oversized letters in the wall signs facing the parking lot and Dempster Street. The landscape plan may be updated to exchange plant selections that are salt-tolerant and/or perennials to accommodate snow and ice removal activities, a 6’ fence along the alley, and changes to accommodate sight distance triangle requirements. Note: The subject site is less than 1 acre in size, so a wall sign may face the parking lot, as there is a business entrance and display window provided. STAFF RECOMMENDATIONS Staff recommends that the petitioner’s request for site plan approval for a planned development at 4874-4914 Dempster Street be APPROVED subject to the attached Positive Findings of Fact and Recommended Site Plan Approval Conditions listed below. In addition, Staff recommends to: 1. Grant relief from §118-144(2)c. to allow 0% rather than 50% of the façade of the building abutting the public sidewalk. 2. Grant relief from §118-144(2)d. to allow 0% rather than 60% of the building frontage to be of transparent glass. 3. Grant relief from §82-27(c)(3). to allow wall sign letters 5’-3” in height rather than the required 36”. RECOMMENDED SITE PLAN APPROVAL CONDITIONS 1. Prior to the hearing of this case before the Board of Trustees, the petitioner must submit to the Planning Division revised and dated site and landscape plans showing: a) The width of parking spaces and driveways. b) A pedestrian connection to the sidewalk on Dempster Street that is located west of the stop sign and stop bar of the drive south of the building. c) Stop signs and stop bars for the driveways. VOSDOCS-#480631-v2-Staff_Report_for_2015-27P_Site_Plan_Approval_for_4874-4914_Dempster_Street.docx 4 of 8  d) A Do Not Enter sign for the eastbound traffic for the drive aisle on the south side of the building. e) Dimensions of accessible spaces and R7-8 and R7-I101 signs in front of each accessible space (Accessible spaces must be a minimum of 16’ wide with an access aisle with a minimum width of 8’ wide. f) The location of parking lot lighting. g) A 6’ high fence along the north, east, and west sides of the parking lot, except for the driveway to the alley. For a distance of 10’ to either side of the driveway, the maximum fence height will be 30” to provide visibility. The fence should connect to the buildings on the west and east sides of the lot. h) The ground sign location entirely within the subject site and outside the sight distance triangle. i) The landscape plan and plant list to be adjusted as needed to ensure that salt-tolerant perennials are provided to accommodate snow and ice removal operations, accommodate a 6’ screening fence, and comply with sight distance triangle requirements. 2. The petitioner shall develop the Subject Property in substantial conformance with the final Village approved site plan dated <insert date of final approved plan>, floor plan dated <insert date of final approved plan>, landscape plan<insert date of final approved plan>, and elevations dated<insert date of final approved plan>. (Standard) 3. A minimum of 22 off-street parking spaces and 1 handicapped accessible space shall be provided. 4. A minimum of 1 bicycle rack shall be provided and be designed in compliance with Village requirements. 5. Parking lot lighting shall be provided that meets Illuminating Engineering Society of North America standards, and be full cut-off design. Photometrics must be provided when plans are submitted for construction. 6. Fully developed engineering site plans shall be submitted for permits that include geometrics, grading, stormwater detention, drainage, erosion control and other engineering design elements. 7. Provide WMP approval from the MWRD sewer district for the proposed development. 8. Fire protection for the building shall be provided as required by the Skokie Fire Prevention Bureau. 9. All existing damaged public sidewalks or public sidewalks damaged due to the implementation of this plan shall be replaced. (Standard) 10. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other objects that may impede travel. (Standard) 11. Vehicles shall not be allowed to be parked in or otherwise block the alley. 12. All new construction, alterations, and remodeling shall meet current International Building and NFPA Life Safety Codes as amended. (Standard) VOSDOCS-#480631-v2-Staff_Report_for_2015-27P_Site_Plan_Approval_for_4874-4914_Dempster_Street.docx 5 of 8 13. The petitioner shall obtain all required IDOT permits and approvals for access and work within the Dempster Street right of way. (Standard) 14. All modifications to building elevations and landscaping shall be subject to the review and approval of the Skokie Appearance Commission. (Standard) 15. The petitioner shall submit to the Planning Division electronic files of the plat of survey, site plan, and landscape plan in their approved and finalized form. The files shall be scaled 2-dimensional drawing files on non-compressed, non-read only CD- ROM *.dwg AutoCAD format. (Standard) 16. Prior to the issuance of building permits, the petitioner shall submit to the Planning Division of the Community Development Department the name, property address, email address, and telephone number of the company and contact person responsible for site maintenance in compliance with the special use permit. (Standard) 17. If work is to be performed on public property or if public property is utilized or impacted during construction and/or development, the owner shall provide, or shall cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. (Standard) 18. The petitioner shall comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. (Standard) 19. Failure to abide by any and all terms of this Ordinance shall be cause for the Village to initiate hearings to determine whether the subject Ordinance, as well as any applicable business licenses, should be revised or revoked. The petitioner shall pay all costs related to any hearings conducted as a result of non-compliance with any of the provisions of the enabling ordinance. The costs shall include but not be limited to court reporter fees, attorney fees, and staff time required researching and conducting said hearing. (Standard) ATTACHMENTS 1. Proposed Positive Findings of Fact for 2015-27P 2. Site Plan, dated September 2, 2015 3. Floor plans, dated September 2, 2015 4. Proposed elevations, dated September 2, 2015 5. Landscape Plan dated September 2, 2015 6. Land Use and Zoning Map VOSDOCS-#480631-v2-Staff_Report_for_2015-27P_Site_Plan_Approval_for_4874-4914_Dempster_Street.docx 6 of 8  Plan Commission Meeting Minutes Date: September 17, 2015 A motion was made by Plan Commissioner Mitchell and seconded by Commissioner Scott Berman to approve the minutes of the September 3, 2015 meeting. All voted aye in unison. Case Description 2015-27P – Site Plan Approval: 4874-4914 Dempster Street The Village of Skokie, on behalf of ORY Skokie, LLC, requests site plan approval for a one-story motor vehicle parts store in a B3 Business district and relief from the Village Code to provide 0% rather than 50% of the façade of the building abutting the public sidewalk, to provide 0% rather than 60% of the building frontage to be of transparent glass, to have a wall sign not facing a street, to provide no sidewalk adjacent to a building along a driveway, and any other relief from the Zoning or Signs chapters that might be discovered during the review of this case. PINs: 10-16-433-040-0000, 10-16-433-072-0000, 10-16-433-075-0000 Discussion and Interested Parties It was determined that, at the September 3rd meeting, legal notice was properly posted, advertised and delivered to property owners in the area of the subject site as prescribed by the Zoning Chapter. Architect David Mangurten represented the purchaser for this as well as the related Case 2015-26P for a subdivision. The petitioner would like to build a commercial building on the east side of the lot. There will be a new driveway with an access point from/to the alley. The existing 18-ft easement to the property to the east will be maintained. The subject site will be heavily landscaped with trees and shrubs. The proposed auto parts store will not have a service department. It mostly serves the “do-it-yourselfers” who purchase batteries, parts and materials for oil changes, wiper blades, etc. Commercial customers will use an area designated for large order pick-up at the north end but not blocking the alley. One commissioner asked about the alley access for commercial customers. Mr. Mangurten noted there will not be a dock but rather a concrete surface for commercial customers to pull over so they won’t block the alley. Another commissioner inquired about delivery hours. The petitioner stated that deliveries will take place after hours utilizing the empty parking lot west of the building to keep the residential neighbors happy. 481438 Plan Commission meeting minutes 9/17/15 Case 2015-27P Another commissioner asked if, as a courtesy, they will perform any automobile work such as installing hubcaps, wiper blades, headlights and batteries in the parking lot. Mr. Mangurten said he would find out prior to the Village Board meeting. As a follow up question, another commissioner asked about customers doing repairs themselves in the parking lot and leaving trash behind. The chairman suggested signage in the parking lot prohibiting repairs on site. Another commissioner questioned how many trash receptacles will be put in place as none are shown on the plan. Mr. Mangurten stated that they do not provide trash receptacles in the parking lot and would have to confer with the corporate office. They haven’t had any issues that he is aware of. Another commissioner wondered if placing receptacles in the lot would be encouraging customers to do work in the lot. A commissioner reminded all that about 6 weeks ago, a minority report was submitted to the Village Board regarding trash and receptacle regulations. He stated that littering gets worse when cans are far away. Staff requested that the reports be entered into the record as written. The Village purchased this property in 2009 and has been trying to market it ever since then. This development is less intense than what is allowed but more compatible to the residential neighbors. An agreement was made by the Village Board to sell the property to the petitioners. The vehicle parts store is a permitted use in the B3 district. However, site plan approval is necessary because of the following 3 areas of relief requested from the design standards: not building up against the sidewalk, not providing a transparent glass façade along Dempster Street, and using larger letters on their sign than what Village Code requires. A commissioner wanted confirmation that the cross-easements with the property to the east will stay intact. Staff stated that the easements would remain and added that at one time both properties were in common ownership. Another commissioner commented that some parts stores allow customers to leave their driver’s license or credit card with the clerk just to see if parts will fit. They also will replace wipers, bulbs, etc. as a courtesy. He asked if O’Reilly’s would do the same. The architect verified that it is an employee policy at Advanced Auto Parts but he is not sure if the same is true for O’Reilly’s. Most likely, if the competition does it, they will too. Signage in the parking lot was suggested to deter on site repairs. Wording should state that “customers are prohibited from doing repairs in the parking lot”. Staff instructed the Plan Commission that the petition before them is for site plan approval – how the site operates; access points, easements, and lay-out. They can add on a few conditions to the standard conditions that the petitioner must adhere 481438 Plan Commission meeting minutes 9/17/15 Case 2015-27P to such as regulating the times for deliveries, restricting repairs in the parking lot and collecting the trash that may accumulate but it is not a petition for special use. Ingrid Gordon, 4857-C Enfield and Edit Paryzerband, 4863-D Enfield had concerns with the added traffic and noise in the alley. They are worried that with the loading and unloading, emergency vehicles cannot get through. The residents also mentioned the added litter that they will have to deal with on top of McDonalds’ trash. They are not opposed to the auto parts store, just the heavy alley use. Mark Michael, 4868 Dempster, property owner to the east, does not agree with the site plan. His father owned both properties. He indicated that with the auto parts store on the east side of the site, his property will be cornered in with limited visibility. He would like to see the building flipped to the west side. He also mentioned that the cross-easement for 2 parking spaces will not work with this plan. People will not want to walk all the way around to get to his businesses. He urged the commission to be fair to everyone. Staff stated that they did explore flipping the building to the west side but it was an O’Reilly corporate decision to keep it on the east side for better visibility. A commissioner asked since the alley is already used as a thoroughfare with excessive traffic, can speed limit signs be posted or speed bumps put in. Staff stated that the Village does not allow speed bumps, but does post alley speed limits in some areas. Recommendation and Voting A motion was made to approve the request as presented for site plan approval for a one-story motor vehicle parts store with relief. The vote was unanimous. Motion: Paradise Second: Mitchell Ayes: 9 Nays: 0 A motion was made to amend the request for a site plan approval for a one-story motor vehicle parts store adding the following conditions: 1) post signage in the alley and parking lot stating that customers are prohibited from replacing parts or making repairs in the alley and on premises 2) (2) trash receptacles are located in the parking lot 3) policing the site for trash and empty receptacles every 4 hours 4) hours for deliveries shall be the same as Oberweis 5) no deliveries in the alley by semi-trucks Motion: Burman Second: Laxpati Ayes: 9 Nays: 0 481438 Plan Commission meeting minutes 9/17/15 Case 2015-27P  PUBLIC ALLEY 16 20 20’ PUBLIC ALLEY 20 BRONX AVENUE RETAIL BUILDING 7,225 S.F. DEMPSTER STREET PLAN COMMISSION REPORT 2015-28P: Street and Alley Vacations Plan Commission Council Chambers, 8:00 PM, October 19, 2015 To: Mayor and Board of Trustees From: Paul Luke, Chairman Case: 2015-28P: Street and Alley Vacations Dobson Street between Long Avenue and Frontage Road along with the east- west alley in an area bounded by Brummel Street on the north, Long Avenue on the east, Dobson Street on the south, and Frontage Road on the west. PLAN COMMISSION ANALYSIS At its October 1, 2015 meeting, the Plan Commission heard a request from the Village of Skokie to vacate Dobson Street between Long Avenue and Frontage Road along with the east-west alley in an area bounded by Brummel Street on the north, Long Avenue on the east, Dobson Street on the south, and Frontage Road on the west. Both the street and the alley are located within Martin F. Peccia Park. At the present time, the street and alley are unimproved and contain trees, grass, sidewalks, and portions of basketball and sand volleyball courts and dense tree and brush growth. The Plan Commission concurred with Staff’s recommendation to vacate the alley. INTERESTED PARTIES Legal notice was properly posted, advertised, and delivered to property owners in the area of the subject site as prescribed by the Zoning Chapter. No interested parties spoke regarding the request. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommends by a vote of 7 ayes and 0 nays, with 2 members absent, that the petitioner’s request to vacate Dobson Street between Long Avenue and Frontage Road along with the east-west alley in an area bounded by Brummel Street on the north, Long Avenue on the east, Dobson Street on the south, and Frontage Road on the west in an R2 Single-Family district be Approved subject to recommended conditions listed below. 1. The property shall be vacated pursuant to the Plat of Vacation dated <to be determined>, and as may be further revised with the approval of the Village Manager, or designee, and Corporation Counsel. 2. The vacations shall be effective upon the recording of a Plat of Vacation by the Village in the Office of the Recorder of Deeds of Cook County, Illinois. #460948 Master Plan Commission Report – 2014-22P: Alley Vacations Bounded by Suffield Court, Lavergne Avenue, Enfield Avenue, and ComEd 1 of 2 ATTENDANCE AYES NAYS ABSENT Mitchell(Moved) X Quane(Second) X Paradise X Berman X Carandang X Laxpati X Burman X Marek X Luke X ATTACHMENTS 1. Staff Report for 2015-28P 2. Plan Commission Meeting Minutes for October 1, 2015 3. Plat of Vacation, dated September 23, 2015 4. Land Use and Zoning Map #460948 Master Plan Commission Report – 2014-22P: Alley Vacations Bounded by Suffield Court, Lavergne Avenue, Enfield Avenue, and ComEd 2 of 2 STAFF REPORT 2015-28P: Street and Alley Vacations Community Development Department Council Chambers, 7:30 PM, October 1, 2015 To: Paul Luke, Chairman, Skokie Plan Commission From: Mike Voitik, Planning Technician Re: 2015-28P: Street and Alley Vacations Dobson Street and Parallel Alley General Information Location Unimproved street and alley, as follows: Dobson Street between Long Avenue and Frontage Road along with the east-west alley in an area bounded by Brummel Street on the north, Long Avenue on the east, Dobson Street on the south, and Frontage Road on the west. Purpose To vacate approximately 150.00 linear feet of unimproved public street and 365.49 linear feet of unimproved public alley. Petitioner Village of Skokie Size of Site Dobson Street totals approximately 150.00 feet in length and 66 feet in width. The area of the street is 9,899.00 square feet (0.227 acre). The alley totals approximately 365.49 feet in length and 16 feet in width. The area of the alley is 5,847.80 square feet (0.134 acre). Existing Zoning & R2 Single-Family – public park Land Use Adjacent Zoning & North R2 Single-Family – public park Land Use South R2 Single-Family – public park East R2 Single-Family – detached residences West R2 Single-Family Residential – Edens Expressway Comprehensive Plan The site is designated as open spaces. PETITIONER’S SUBMITTAL The Village is requesting the vacation of Dobson Street between Long Avenue and Frontage Road along with the east-west alley in an area bounded by Brummel Street on the north, Long Avenue on the east, Dobson Street on the south, and Frontage Road on the west. Both the street and the alley are located within Martin F. Peccia Park. At the present time, the street and alley are unimproved and contain trees, grass, sidewalks, VOSDOCS-#481405-v1-Staff_Report_-_2015-28P_-_Street_and_Alley_Vacations__Dobson_Street_and_Parallel_Alley.doc 1 of 2 and portions of basketball and sand volleyball courts and dense tree and brush growth. There are no utilities present within the street or alley. STAFF ANALYSIS Comments Staff Comment and Review sheets were sent to all pertinent departments. All departments returned the sheets with no comments. Planning Division The Planning Division staff supports the proposed street and alley vacations. There are many similar unopened and unused streets and alleys within the Village. Although they are still Village property and may contain utilities, the Village has no intent to open or pave the street and alley. Thus, the Village requests to vacate this street and alley and return the property to the adjacent property owner. The street and alley are listed as group number 130 in the Comprehensive Plan as potential vacation sites. STAFF RECOMMENDATIONS Staff recommends that the petitioner’s request to vacate Dobson Street between Long Avenue and Frontage Road along with the east-west alley in an area bounded by Brummel Street on the north, Long Avenue on the east, Dobson Street on the south, and Frontage Road on the west in an R2 Single-Family district be GRANTED subject to conditions listed below. RECOMMENDED VACATION CONDITIONS 1. The property shall be vacated pursuant to the Plat of Vacation dated <to be determined>, and as may be further revised with the approval of the Village Manager, or designee, and Corporation Counsel. 2. The vacations shall be effective upon the recording of a Plat of Vacation by the Village in the Office of the Recorder of Deeds of Cook County, Illinois. ATTACHMENTS 1. Site Photos 2. Plat of Vacation, dated September 23, 2015 3. Land Use and Zoning Map VOSDOCS-#481405-v1-Staff_Report_-_2015-28P_-_Street_and_Alley_Vacations__Dobson_Street_and_Parallel_Alley.doc 2 of 2  Plan Commission Meeting Minutes Date: October 1, 2015 A motion was made by Plan Commissioner Burman to approve the minutes of the September 17, 2015 meeting. Commission Mitchell seconded the motion and all voted aye in unison. Case Description 2015-28P – Street and Alley Vacations: Dobson Street and parallel alley The Village of Skokie requests to vacate Dobson Street between Long Avenue and Frontage Road along with the east-west alley in an area bounded by Brummel Street on the north, Long Avenue on the east, Dobson Street on the south, and Frontage Road on the west. Both are in Martin F. Peccia Park. Discussion and Interested Parties Legal notice was properly posted, advertised and delivered to property owners in the area of the subject site as prescribed by the Zoning Chapter. After reviewing the affidavit, it was determined by Corporation Counsel that notice was proper and correct. Staff requested that the report be entered into the record as written. They are in support of this alley and street vacation as it is part of the ongoing project of vacating unopened and unused streets and alleys within the Village. There is nothing unique or special about this site and the Village has no intention to open or pave it and therefore, wishes to return the land to the adjacent property owner. There were no attendees in the audience for this case and no questions from the commissioners. Recommendation and Voting A motion was made to approve the request for the vacation of Dobson Street between Long Avenue and Frontage Road along with the east-west alley. The vote was unanimous. Motion: Mitchell Second: Quane Absent: Berman and Carandang Ayes: 7 Nays: 0 482039 Plan Commission meeting minutes 10/01/15 Case 2015-28P PLAN COMMISSION REPORT 2015-29P: Alley Vacation Plan Commission Council Chambers, 8:00 PM, October 19, 2015 To: Mayor and Board of Trustees From: Paul Luke, Chairman Case: 2015-29P: Alley Vacation The southern 78.98 feet of the north-south alley in an area bounded by Hull Street on the north, Avers Avenue on the east, the CTA Yellow Line on the south, and East Prairie Road on the west. PLAN COMMISSION ANALYSIS At its October 1, 2015 meeting, the Plan Commission heard a request from the Village of Skokie to vacate the southern 78.98 feet of the north-south alley in an area bounded by Hull Street on the north, Avers Avenue on the east, the CTA Yellow Line on the south, and East Prairie Road on the west. The alley is located adjacent to Mulford Park. Staff recommended that the full width of the alley be transferred to the Skokie Park District, as it is currently being utilized and maintained as a public park. Adjacent property owners at 7801 and 7809 East Prairie Road were sent letters informing them of the Village’s intent to vacate the alley and direct the land to the Park District. The Village did not receive a response from either of the adjacent properties prior to the meeting. The resident at 7809 East Prairie Road attended the meeting and requested that the portion of the alley to the east of her property be directed to her. She stated that the alley would be used as an access drive to a garage that would be constructed in the future. Commissioners question if the land could be directed to her. Staff stated that the entire 16 foot width of the alley adjacent to her property could be directed to her and the remainder of the alley adjacent to 7801 East Prairie Road be directed to the Park District. The Plan Commission concurred with the request to vacate the alley and direct the land to the resident and Park District. INTERESTED PARTIES Legal notice was properly posted, advertised, and delivered to property owners in the area of the subject site as prescribed by the Zoning Chapter. Only the previously mentioned resident at 7809 East Prairie Road spoke regarding the request. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommends by a vote of 7 ayes and 0 nays, with 2 members absent, approving the request for the vacation of the southern 78.98’ of the north-south alley bounded by Hull Street, Avers Avenue, CTA Yellow Line and East Prairie Road. This #482253 Master Plan Commission Report – 2015-29P: Alley Vacation Bounded by Hull Street, Avers Avenue, CTA Yellow Line, and East Prairie Road 1 of 2 motion was amended by a second unanimous motion directing ownership for the entire portion of the alley directly behind the house at 7809 East Prairie to the property owner. The Plan Commission recommendations are subject to the following conditions: 1. The property shall be vacated pursuant to the Plat of Vacation <insert date of final approved plat>, and as may be further revised with the approval of the Village Manager, or designee, and Corporation Counsel. 2. The entire alley adjacent to 7809 East Prairie Road shall be directed to the property owner and the remaining portion of the alley shall be directed to the Skokie Park District. 3. Easements shall be reserved for all Village and Village franchised public utilities over the entire area to be vacated. A permanent public drainage easement shall be maintained in the vacated alleys. 4. Property owners shall not alter the grade or change the drainage pattern in the easement area without a permit from the Engineering Division. 5. Other than a fence, no structures or trees shall be constructed or planted within the easement area. 6. The vacations shall be effective upon the recording of a Plat of Vacation by the Village in the Office of the Recorder of Deeds of Cook County, Illinois. The motion and the amended motion were approved on separate votes as follows: ATTENDANCE AYES NAYS ABSENT Mitchell X Quane X Paradise X Berman X Carandang X Laxpati X Burman X Marek X Luke X ATTACHMENTS 1. Staff Report for 2015-29P 2. Plan Commission Meeting Minutes for October 1, 2015 3. Plat of Vacation, dated September 23, 2015 4. Land Use and Zoning Map #482253 Master Plan Commission Report – 2015-29P: Alley Vacation Bounded by Hull Street, Avers Avenue, CTA Yellow Line, and East Prairie Road 2 of 2 STAFF REPORT 2015-29P: Alley Vacation Community Development Department Council Chambers, 7:30 PM, October 1, 2015 To: Paul Luke, Chairman, Skokie Plan Commission From: Mike Voitik, Planning Technician Re: Alley vacation bounded by Hull Street, Avers Avenue, CTA Yellow Line, and East Prairie Road General Information Location Unimproved alley, as follows: The southern 78.98 feet of the north-south alley in an area bounded by Hull Street on the north, Avers Avenue on the east, the CTA Yellow Line on the south, and East Prairie Road on the west. Purpose To vacate approximately 78.98 linear feet of unimproved public alley. Petitioner Village of Skokie Size of Site The alley totals approximately 78.98 feet in length and 16 feet in width. The total area of the alley is approximately 0.029 acres (1,283.65 S.F.). Existing Zoning & R2 Single-Family – public park Land Use Adjacent Zoning & North R2 Single-Family – improved public alley, detached Land Use residences South R2 Single-Family – public park, CTA Yellow Line East R2 Single Family – public park West R1 Single-Family – detached residences Comprehensive Plan The alley is designated as single family detached residential and open spaces. PETITIONER’S SUBMITTAL The Village is requesting the vacation of the southern 78.98 feet of the north-south alley in an area bounded by Hull Street on the north, Avers Avenue on the east, the CTA Yellow Line on the south, and East Prairie Road on the west. The alley is located within Mulford Park. The full width of the alley is proposed to be transferred to the VOSDOCS-#481419-v1-Staff_Report_-_2015-29P_- _Alley_Vacation_Bounded_by_Hull_Street__Avers_Avenue__CTA_Yellow_Line__and_East_Prairie_Road.doc 1 of 3 Skokie Park District, as it is currently being utilized and maintained as a public park. On August 21, 2015, the Village sent a letter to the adjacent property owners at 7801 and 7809 East Prairie Road, informing them of the Village’s intent to vacate the alley and direct the land to the park district. The Village did not receive a response from either of the adjacent properties. At the present time, the alley is unimproved and contains trees, grass, and overhead utility lines. The property at 7809 East Prairie Road utilizes the northwest corner of the alley to place trash and recycling bins, which are picked up from the adjacent east-west alley. All refuse and recycling from the property at 7801 East Prairie Road is presently picked up from the curbside of East Prairie. The Community Development Department is continuing to implement its alley vacation program which vacates unopened and unimproved residential alleys in the Village that are unnecessary for Village transportation and access needs. In the past, property owners were required to petition the Village to vacate an alley and pay all associated costs involved in the process. In some instances, where the land from the alley increased the street frontage of a lot or its development potential, residents were required to pay for the alleys. The alley proposed to be vacated in this case does not fall under this category. STAFF ANALYSIS Comments Staff Comment and Review sheets were sent to all pertinent departments. In addition to the Planning Division comments, staff comments were received from the Engineering Division. All other departments either had no comment or were in favor of the proposed vacations. Engineering Division The Engineering Division approves the granting of the requested alley vacations. An easement for the full width of the alleys will be required to accommodate existing overhead utilities. Planning Division The Planning Division staff supports the proposed alley vacation. There are many similar unopened and unused alleys within the Village. Although they are still Village property and may contain utilities, the Village has no intent to open or pave the alleys. Thus, the Village requests to vacate these alleys and return the property to the adjacent property owners. A utility easement over the entire right-of-way will remain so that utility companies can maintain their existing facilities. Additionally, a 15-foot long by 8-foot deep VOSDOCS-#481419-v1-Staff_Report_-_2015-29P_- _Alley_Vacation_Bounded_by_Hull_Street__Avers_Avenue__CTA_Yellow_Line__and_East_Prairie_Road.doc 2 of 3  easement for the placement of trash and recycling receptacles will be created at the northwest corner of the vacated alley so that the resident at 7809 East Prairie Road can continue to have refuse picked up from the rear of their property. Once the alley is vacated, the adjacent property owner will be sent a copy of the Plat of Vacation. The Skokie Park District may use the additional land as they would any other part of their property, with the exception that structures other than fences may not be constructed in the easement area, and this space must always be maintained for unobstructed drainage. The alley is listed as group number 136 in the Comprehensive Plan as a potential vacation site. STAFF RECOMMENDATIONS Staff recommends that the proposed alley vacations be GRANTED subject to the following conditions: 1. The property shall be vacated pursuant to the Plat of Vacation <insert date of final approved plat>, and as may be further revised with the approval of the Village Manager, or designee, and Corporation Counsel. 2. A 15-foot long by 8-foot deep easement for the placement of trash and recycling receptacles for the benefit of 7809 East Prairie Road shall be established at the northwest corner of the vacated alley. 3. Easements shall be reserved for all Village and Village franchised public utilities over the entire area to be vacated. A permanent public drainage easement shall be maintained in the vacated alleys. 4. Property owners shall not alter the grade or change the drainage pattern in the easement area without a permit from the Engineering Division. 5. Other than a fence, no structures or trees shall be constructed or planted within the easement area. 6. The vacations shall be effective upon the recording of a Plat of Vacation by the Village in the Office of the Recorder of Deeds of Cook County, Illinois. ATTACHMENTS 1. Site Photos 2. Memorandum from Engineering Division, dated September 25, 2015 3. Plat of Vacation, dated September 23, 2015 4. Land Use and Zoning Map VOSDOCS-#481419-v1-Staff_Report_-_2015-29P_- _Alley_Vacation_Bounded_by_Hull_Street__Avers_Avenue__CTA_Yellow_Line__and_East_Prairie_Road.doc 3 of 3  Plan Commission Meeting Minutes Date: October 1, 2015 A motion was made by Plan Commissioner Burman to approve the minutes of the September 17, 2015 meeting. Commission Mitchell seconded the motion and all voted aye in unison. Case Description 2015-29P –Alley Vacation Bounded by Hull Street, Avers Avenue, CTA Yellow Line, and East Prairie Road The Village of Skokie requests to vacate the southern 78.98’ of the north-south alley in an area bounded by Hull Street on the north, Avers Avenue on the east, the CTA Yellow Line on the south, and East Prairie Road on the west. Discussion and Interested Parties Legal notice was properly posted, advertised and delivered to property owners in the area of the subject site as prescribed by the Zoning Chapter. After reviewing the affidavit, it was determined by Corporation Counsel that notice was proper and correct. Staff requested that the report be entered into the record as written. They are in support of this alley vacation as it is part of the ongoing program of vacating unopened and unused residential alleys within the Village. There is nothing unique or special about this site and the Village has no intention to open or pave it. The alley is located adjacent to Mulford Park and the entire width is proposed to be transferred to the Skokie Park District as they have been utilizing and maintaining it as public park land. Wilma Samuels, 7809 East Prairie Road, stated that she is very interested in taking ownership of the portion of alley directly behind her house. Staff asked if she received a letter informing her of the intention of the Village to vacate the land and direct it to the Park District. She stated that she didn’t know that there was a specific date to respond by and waited for this meeting to voice her request. She asked whose responsibility it would be to maintain it since it is part of the park. Staff answered that if ownership for that portion is transferred to her, then she would need to maintain it. Ms. Samuels also offered that her neighbor at 7801 East Prairie Road is in the process of selling his property and has already moved out. If he was aware, he might also be interested in acquiring the adjacent land to increase the value of the lot making the sale more appealing. She would contact him and let him know prior to the Village Board meeting. 482044 Plan Commission meeting minutes 10/01/15 Case 2015-29P A commissioner suggested tabling the case to reconsider all options. The chairman wondered if the Skokie Park District really wanted the land. Staff stated that it would just even the property out; it doesn’t have any real value to anyone. Another commissioner questioned staff as to how to proceed. Staff responded that either the land is directed to the Park District or to the property owner requesting it. It was also noted that the Village would cover the cost of recording the plat of vacation. Ms. Samuels stated that her son would like to develop the land in the future. She doesn’t have an attached garage and spoke of removing her fence and building a garage. Staff informed her that an easement must remain for utility companies and no permanent structure can be built on that portion. However, the alley can be used as a driveway and a garage can be constructed west of the alley. The chairman stated that he would like to see the land directed to the property owner. Recommendation and Voting A motion was made to approve the request for the vacation of the southern 78.98’ of the north-south alley bounded by Hull Street, Avers Avenue, CTA Yellow Line and East Prairie Road. The vote was unanimous. Motion: Burman Second: Laxpati Absent: Berman and Carandang Ayes: 7 Nays: 0 A motion was made to modify the recommendation for the alley vacation directing ownership for the entire portion of land directly behind the house to the property owner of 7809 East Prairie. Motion: Burman Second: Marek Absent: Berman and Carandang Ayes: 7 Nays: 0 Commissioner Burman provided an update on Case 2015-25P, Litter and Trash Receptacle Regulations. A committee consisting of staff, Plan Commissioner, Village Manager and the Skokie Chamber of Commerce Director met to discuss regulations and enforcement of trash cans at private properties. It was discovered that most 482044 Plan Commission meeting minutes 10/01/15 Case 2015-29P offenders are fast food places but it depends on the landlord. Fashion Square was named as doing a great job while Walmart, Starbucks, and Dunkin Donuts need to do a better job. Most trash issues are in residential areas found by inspectors. It was suggested that signs should be posted around the Village emphasizing that littering is a crime punishable by fine. Health, Public Works and Property Standards will become more active and use the same concepts as the Nuisance Committee for inspecting “hotspots”. It was also proposed that a direct ticket method be initiated for wrongdoers rather than the administrative hearing process. Staff will come up with recommendations for a future meeting. 482044 Plan Commission meeting minutes 10/01/15 Case 2015-29P