Board of Trustees

12961 MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 8 p.m. on Monday, January 4, 2016 Pledge of Allegiance led by Cub Scout Pack #85 from Middleton School. The Clerk called the Roll. Those present were Roberts, Sutker, Ulrich, Bromberg ,Klein, Gray- Keeler and Mayor Van Dusen. Motion to approve the Consent Agenda. Moved: Trustee Sutker Seconded: Trustee Roberts Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED * Approve, as submitted, minutes of regular meeting held Monday, December 21, 2015. Omnibus vote. * Approve Voucher List #16 -FY16 of January 4, 2016. Omnibus vote. Appointments, Reappointments and Resignations. A. Swearing in of the following personnel by Commissioner Ralph Egloff of the Board of Fire and Police: Name Old Position New Position Zane Romano New Hire Police Officer Mayor Van Dusen congratulated the new Police Officer who introduced his family and friends. * B. Appointment: Economic Development Commission: Kristin Murtos * C. Reappointments: Centre East Authority Board: Terrence Guolee, Daniel Kelch and Barbara Reeder * D. Resignations: Board of Health: Margaret Langguth Human Relations Commission: Randy Duong Omnibus vote. Report of the Village Manager. A. Request for Executive Session. Motion to approve the request of the Village Manager for an Executive Session pursuant to Section 2, Paragraph C.5 and C.6 of the State of Illinois Open Meetings Act at the end of the regular meeting and to adjourn therefrom. Moved: Trustee Klein Seconded: Trustee Bromberg Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED Report of the Corporation Counsel. CONSENT: *A. Ordinance 16-1-Z-4195 Motion to adopt an ordinance granting an extension to a previously approved site plan approval for a mixed-use planned development at 8101-8107 Skokie Boulevard, Skokie, Illinois in a CX Core Mixed-Use district (2015-1P). This item is on the consent agenda for second reading and adoption. Omnibus vote. 12962 Meeting of the Mayor and Board of Trustees Monday, January 4, 2016 Page Two *B. Ordinance 16-1-Z-4196 Motion to adopt an ordinance vacating a portion of the north-south alley within an area bounded by Hull Street, Avers Avenue, the CTA Yellow Line and East Prairie Road, in an R2 Single- Family district (2015-29P). This item is on the consent agenda for second reading and adoption. Omnibus vote. *C. Ordinance 16-1-Z-4197 Motion to adopt an ordinance granting a special use permit to allow outdoor storage at 7740 Austin Avenue, Skokie, Illinois in an M3 Industry district, and relief from Chapter 118, Sections 118-212(f) and 118-171(2)f.3. of the Skokie Village Code (2015-35P). This item is on the consent agenda for second reading and adoption. Omnibus vote. *D. Ordinance 16-1-Z-4198 Motion to adopt an ordinance granting a special use permit to allow outdoor storage at 7738 Austin Avenue, Skokie, Illinois in an M3 Industry district (2015-36P). This item is on the consent agenda for second reading and adoption. Omnibus vote. *E. Ordinance 16-1-Z-4199 Motion to adopt an ordinance amending the Zoning Map with regard to the property located at 7720 Austin Avenue, Skokie, Illinois from an M2 Light Industry district to an M3 Industry district (2015-37P). This item is on the consent agenda for second reading and adoption. Omnibus vote. FIRST READING: F. An ordinance approving a plat of dedication for property located at 7941 Lincoln Avenue, Skokie, Illinois in a CX Core Mixed-Use district. This item is on the agenda for first reading and will be on the January 19, 2016 agenda for second reading and adoption. G. An ordinance approving a plat of dedication for property located at 7947 Lincoln Avenue, Skokie, Illinois in a CX Core Mixed-Use district. This item is on the agenda for first reading and will be on the January 19, 2016 agenda for second reading and adoption. Plan Commission. Chairman Paul Luke presented the Plan Commission Cases. A. Plan Commission Case 2015-39P – Special Use Permit: 7322 Kedzie Avenue Motion to concur with the Plan Commission that the petitioner’s request for outdoor storage in conjunction with R & G Almanza Landscaping, Inc be approved subject to all conditions. Moved: Trustee Gray-Keeler Seconded: Trustee Bromberg Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED B. Plan Commission Case 2015-40P – Zoning Chapter Amendment Motion to concur with the Plan Commission to concur with and amend the Staff recommendation regarding outdoor storage of shopping carts and outdoor display of produce at 3358 Touhy Avenue subject to all conditions Moved: Trustee Ulrich Seconded: Trustee Roberts Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED  12963 Meeting of the Mayor and Board of Trustees Monday, January 4, 2015 Page Three C. Plan Commission Case 2015-41P – Special Use Permit: 3358 Touhy Avenue Motion to concur with the Plan Commission in part with and amend the Staff recommendation to remove condition 1 allowing one row of carts on the north and east side of the building subject to all conditions. Moved: Trustee Sutker Seconded: Trustee Klein Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED D. Plan Commission Case 2015-42P – Special Use Permit: 3358 Touhy Avenue Motion to concur with and amend the Staff recommendation to add a condition requiring a waste receptacle adjacent to the outdoor seasonal produce area subject to all conditions Moved: Trustee Gray-Keeler Seconded: Trustee Klein Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED E. Plan Commission Case 2015-43P – Special Use Permit: 3358 Touhy Avenue Motion to concur with the Plan Commission for an amendment to an existing special use permit to modify the location for seasonal outdoor sales of garden and plant materials in front of the store in a B2 Commercial zoning district subject to all conditions. Moved: Trustee Sutker Seconded: Trustee Ulrich Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED 2016-17 Community Development Block Grant Public Hearing #2. Trustee Sutker read a prepared statement: “I am a Licensed Clinical Social Worker employed by a social service agency that is an applicant for a CDBG grant. I do not believe this creates a conflict, however, I believe it is important to avoid the appearance of partiality. Therefore, I will recuse myself from participating in the discussions relating to the applications and from voting on the grants. My recusal from participating in the discussion should not be construed as indifference to the valuable services that the applicants provide to people in need. I commend and admire all of the agencies for their efforts.” Planner/CDBG Administrator Carrie Haberstich presented Public Hearing #2 The Village's entitlement grant for FY17 is not known yet. At this time, we are estimating $450,000 in entitlement funds based on expectations that CDBG funding will be decreased. In addition to the new entitlement, we will reprogram approximately $35,000 in previously unallocated funds, and $10,315 in program income received to-date during the current program year, while accommodating a small reserve of unobligated funds that could be used for emergency expenses, resulting in an estimated FY17 budget of $495,315. Proposals from both Village staff and outside agencies total $675,091, so reductions will be necessary. The program’s 20% cap for administrative funding is applied against the new entitlement only, while the 15% cap for public service funding (non-capital/non-construction expenditures) is applied against the new entitlement plus the program income from the current program year.  12964 Meeting of the Mayor and Board of Trustees Monday, January 4, 2015 Page Four Staff recommendations will be presented at the final hearing on Monday February 1st. The Board will determine at that time the funding award for each project or activity. Overview of CDBG Proposals for FY17 Village of Skokie Community Development Block Grant (CDBG) Program January 4, 2016 FY16 FY17 Allocation Request ($) ($) Administration VOS - Program The Economic Development Division is seeking funding to administer the Village’s CDBG 97,161 90,000 Administration Program, implement and monitor all projects, submit all required documentation to HUD, and coordinate all planning activities relative to the Village’s community development efforts. (Activity subject to 20% administrative cap.) Housing VOS - Home The Property Standards Division is seeking funding to continue the Village's program of repairing 75,111 70,000 Improvement single-family homes. This program began in 1983. The request includes adjusting the program Program parameters to enable low-income households to be eligible to receive grants up to $12,000 to pay for building materials or contractors’ services, and moderate-income households to be able to receive loans up to $12,000 from local banks with the entire interest charges being subsidized through the program. Housing The Housing Opportunity Development Corporation (HODC) is seeking funding to repair a private 0 20,000 Opportunity sidewalk to improve safety and direct drainage away from the building, sealing the basement Development walls to stop water seepage and prevent mold, installing insulation and replacing windows to Corporation increase energy efficiency, and replacing the parking slab to improve safety. (HODC) Infrastructure VOS - Street and The Engineering Division is seeking funding to resurface streets in 2 designated low/moderate- 180,000 200,000 Alley Resurfacing income mixed-use and multi-family residential areas: VOS - Sidewalk The Engineering Division is seeking funding to provide grants to homeowners meeting 3,000 3,000 Replacement low/moderate income eligibility who are required to participate in the Village’s mandatory 50/50 Program sidewalk replacement program. Public Services VOS - Social The Human Services Division is seeking funding to offset 60% of the costs for a Village Social 32,955 41,629 Worker Worker position. Metropolitan Metropolitan Family Services (MFS) is seeking funding to cover a portion of a counselor and 6,000 6,000 Family Services supervisor who provide information and referral services to low-income Skokie residents. JCFS Jewish Child and Family Services (JCFS) is seeking funding to provide financial stability services 3,570 10,000 and coordinated case management for individuals in Skokie. Center for The Center for Enriched Living (CEL) is seeking funding to provide scholarships to enable low- 2,040 3,500 Enriched Living income Skokie residents with developmental disabilities to enroll in skill development and social enrichment programs. Maine-Niles M-NASR is seeking funding to provide financial aid to enable extremely low- to low-income 2,040 3,000 Association of children and adult Skokie residents with disabilities the opportunity to participate in therapeutic Special Recreation recreational activities and providing their caregivers much needed respite. (MNASR) Access to Care The Access to Care Program, sponsored by the Suburban Primary Health Care Council, is 0 6,000 seeking funding to provide primary medical services to low-income Skokie residents. The program serves low-income, suburban Cook County residents who are uninsured but not eligible for Medicare or Medicaid. PEER Services PEER Services is seeking funding to offset the costs associated with employing a half-time 6,120 12,000 substance abuse outreach counselor to provide outreach, assessment, and treatment services to Skokie teens, families, and single adults who are experiencing problems related to substance abuse. Children's The Children's Advocacy Center is seeking funding to support child victims of abuse, and their 2,550 3,000 Advocacy Center non-offending family members, through expert child interviews, medical evaluations, and crisis intervention services during the investigation of the alleged abuse. The Harbour The Harbour, Inc. is seeking funding to serve the needs of homeless youth (including locked-out, 5,100 8,720 runaway, or abandoned) ages 12-21 in the north and northwest Chicago suburbs.  12965 Meeting of the Mayor and Board of Trustees Monday, January 4, 2016 Page Five North Shore The NSSC is seeking funding to offset the staffing costs associated with providing long-term case 8,160 10,000 Senior Center management and counseling services to low-income, older adult residents of Skokie. (NSSC) Youth and Youth and Opportunity United (YOU) is seeking funding to offset the staffing costs for a youth 6,120 15,000 Opportunity United development specialist for after school and summer learning programs at Edison Elementary, (YOU) Lincoln Junior High, and Old Orchard Junior High Schools. Public Facilities CJE SeniorLife CJE SeniorLife is seeking funding to repair the kitchen waste lines to avoid interruptions in 20,000 78,750 service to over 200 low/moderate-income frail elderly residents and almost 500 frail elderly who receive home delivered meals from the kitchen at the Lieberman Center for Health and Rehabilitation at 9700 Gross Point Road. Turning Point Turning Point is seeking funding to replace three rooftop HVAC units serving the Turning Point 9,500 29,174 building at 8324 Skokie Boulevard. Search Search is seeking funding to construct a handicapped ramp and deck and ramp for a group home 15,000 13,500 for women with disabilities. Orchard Village Orchard Village is seeking funding to replace the tile roof, and copper gutters and downspouts for 20,000 16,575 a group home for men with disabilities. SHORE SHORE is seeking funding to make improvements to its parking lots on Laramie and Lincoln 5,000 10,243 Avenues, serving the organization's administration center and future home of its adult services program. Asian Human The Asian Human Services is seeking funding to assist with the buildout of a first floor dental 25,000 25,000 Services clinic within its new Skokie Clinic at 8800 Lockwood Avenue. FY16 FY17 Total Total Allocation Request 544,427 675,091 Representatives from each organization spoke and gave a brief overview of the project request. Citizen Comments. Ted Varga, 9845 Keystone, spoke about a problem with an alley vacation by his house. Mayor Van Dusen will see what can be done to help with his problem. Elliott Fineman, CEO of National Gun Victims Action Council and member of People for a Safer Society , Laura Williams, 8135 Lockwood, Nick Hankes, 7518 Kolmar and Denyse Stoneback President for People for a Safer Society all spoke about the proposed gun shop in Niles. Adjournment Motion to adjourn at 9:52 p.m. Moved: Trustee Roberts Seconded: Trustee Bromberg Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED __________________________ Pramod Shah, Village Clerk Approved: ________________________ Mayor George Van Dusen 12966 Meeting of the Mayor and Board of Trustees Monday, January 4, 2016 Page Six Closed Session A Closed Session was held in the main floor conference room at 9:55 p.m. Those present were Mayor Van Dusen, Clerk Shah, Trustees Roberts, Sutker, Ulrich, Bromberg, Klein and Gray- Keeler. Also present were Manager Lockerby, Assistant Manager Wicha, Corporation Counsel Lorge and Economic Coordinator Thompson and Community Development Director Peyer. The meeting adjourned at 10:55 p.m.