Board of Trustees

13244 MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 8 p.m. on Tuesday January 22, 2019 Pledge of Allegiance led by Village Clerk Pramod Shah. The Mayor called the meeting to order. The Clerk called the Roll. Those present were Roberts, Sutker, Ulrich, Bromberg, Klein, Gray- Keeler and Mayor Van Dusen. Motion to approve the Consent Agenda. Moved: Trustee Roberts Seconded: Trustee Sutker Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED * Approve, as submitted, minutes of regular meeting held Monday, January 7, 2019. Omnibus vote. * Approve Voucher List #17-FY19 of January 22, 2019. Omnibus vote. Appointments, Reappointments and Resignations. A. Swearing in of the following personnel by Willard Evans, Jr., Chair of the Board of Fire and Police Commissioners: Name Old Position New Position Joseph George New Hire Police Officer Joseph Voigt New Hire Police Officer Adem Nazifi New Hire Police Officer Mayor Van Dusen congratulated the new Police Officers who introduced their family and friends. * B. Resignations Economic Development Commission: Sacha Patera Human Relations Commission: John Escobar Omnibus vote. Report of the Village Manager. *A. Type I Medium Duty Ambulance – Foster Coach Sales/Horton Emergency Vehicles, Sterling, Illinois - $285,761. Motion to award a contract to Foster Coach Sales/Horton Emergency Vehicles, Sterling, Illinois in the amount of $285,761 for Type I Medium Duty ambulance. Omnibus vote. *B. Purchase of One Water and Sewer Division Pick-up Truck – Napleton Fleet Group, Oakbrook Terrace, Illinois - $24,360. Motion to award a contract to Napleton Fleet Group, Oakbrook Terrace, Illinois in the amount of $24,360 for purchase of one water and sewer division pick-up truck. Omnibus vote. Report of the Corporation Counsel. CONSENT *A. Ordinance 19-1-Z-4440 Motion to adopt an ordinance approving a plat of dedication for a portion of the property located at 5010 Warren Street, Skokie, Illinois, in a CX Core Mixed-Use district. This item is on the consent agenda for second reading and adoption. Omnibus vote. 13245 Meeting of the Mayor and Board of Trustees Tuesday January 22, 2019 Page Two *B. Ordinance 19-1-Z-4441 Motion to adopt an ordinance granting a special use permit to allow religious assembly at 5144 Main Street, Skokie, Illinois, in a B1 Service Commercial district (2018-35P). This item is on the consent agenda for second reading and adoption. Omnibus vote. 2019-20 Community Development Block Grant Public Hearing #2. Planner/CDBG Administrator Carrie Haberstich presented the Public Heating #2 A. FY20 Public Hearing: Proposal Presentations Trustee Sutker read a prepared statement: “I am a Licensed Clinical Social Worker employed by a social service agency that is an applicant for a CDBG grant. I do not believe this creates a conflict. However, I believe it is important to avoid the appearance of partiality. Therefore, I will recuse myself from participating in the discussions relating to the applications and from voting on the grants. My recusal from participating in the discussion should not be construed as indifference to the valuable services that the applicants provide to people in need I respect and admire all of the agencies for their fine work and I thank them” Trustee Roberts also recused himself from participation because he is on the Board of one of the applicants for a CDBG grant. The Village's entitlement grant for FY20 is not yet known. At this time, we are estimating $550,000 in entitlement funds based on expectations that CDBG funding will be less than the current year’s entitlement amount. In addition to the new entitlement, we plan to reprogram roughly $100,000 in previously unallocated funds and $0 in program income from the current program year, while accommodating a reserve of unobligated funds that could be used for emergency expenses, resulting in an estimated FY20 budget of $650,000. Proposals from both Village staff and outside agencies total $982,848, so reductions will be necessary. The program’s 20% cap for administrative funding is applied against the new entitlement only, while the 15% cap for public service funding (non-capital/non-construction expenditures) is applied against the new entitlement plus any program income from the current program year. Staff recommendations will be presented at the next public hearing on Monday, February 4th. The Board will determine at that time the proposed funding award for each project or activity. Overview of CDBG Proposals for FY20 Village of Skokie Community Development Block Grant (CDBG) Program January 22, 2019 FY19 FY20 Allocation Request ($) ($) Administration VOS - Program The Department of Community Development is seeking funding to administer the 80,000 98,000 Administration Village’s CDBG Program, implement and monitor all projects, submit all required documentation to HUD, and coordinate all planning activities relative to the Village’s community development efforts. (Activity subject to 20% administrative cap.) VOS - Planning Funding will be used to participate in the preparation of the Assessment of Fair 20,000 12,000 Housing (AFH), to be submitted to HUD prior to the submittal of the next 5-year Consolidated Plan. The Village will participate in a regional AFH. (Activity subject to 20% administrative cap.) Housing VOS - Home The Property Standards Division is seeking funding to continue the Village's 45,000 50,000 Improvement program of repairing single-family homes. This program began in 1983. The Program request will enable low-income households eligible to receive grants up to $12,000 to pay for building materials or contractors' services.  13246 Meeting of the Mayor and Board of Trustees Tuesday January 22, 2019 Page Three VOS - Affordable The Manager's Office and Department of Community Development are seeking 0 150,000 Housing Initiative funding to further affordable housing in Skokie. The expectation is that these funds will be used as seed money to facilitate the creation of housing units that are affordable low/moderate-income households. Disbursement activities may include, but not be limited to, property acquisition. HODC FY19 project. 17,566 0 WINGS FY19 project. 2,407 0 Infrastructure VOS - Street and The Engineering Division is seeking funding to resurface Davis Street (between 175,000 214,825 Alley Resurfacing Gross Point and Skokie Boulevard) in Census Tract 8070, Block Group #1 (8070- 1); Carol Street (between the Dempster-Skokie CTA park and ride and Skokie Boulevard) in Census Tract 8073, Block Group #1 (8073-1); and the south 1/2 of Madison Street (between Skokie Boulevard and Kenton Avenue) in Census Tract 8074, Block Group #3 (8074-3), all eligible low/moderate-income multi-family residential areas. VOS - Sidewalk The Engineering Division is seeking funding to provide grants to homeowners 3,000 3,000 Replacement meeting low/moderate-income eligibility who are required to participate in the Program Village’s mandatory 50/50 sidewalk replacement program. Low/moderate-income property owners are able to apply for CDBG funds to cover their 50% share The focus area will be Church Street to the north, Dempster Street to the south, and the east/west Village limits. Households in other areas of Skokie may participate upon request. Public Services VOS - Social The Human Services Division is seeking funding to offset 60% of the costs for a 41,943 47,500 Worker Village Social Worker position. The Social Worker works with low/moderate- income residents who need various types of case management, financial assistance, counseling, and referrals JCFS Jewish Child and Family Services (JCFS) is seeking funding to provide financial 4,000 10,000 stability services and coordinated case management for Skokie residents. The overall goal of the program is to empower low-income individuals to create more stable environments for themselves and their families. Center for The Center for Enriched Living (CEL) is seeking funding to enable low-income 0 2,000 Enriched Living Skokie residents with developmental disabilities to enroll in programs that mitigate social isolation and loneliness, assist with post-school transitions, and address the 85% unemployment rate for individuals with disabilities. Asian Human Asian Human Services is seeking funding to subsidize the salaries of dental 6,000 15,000 Services assistants to provide dental services to low-income Skokie residents. Meals at Home Meals at Home is seeking funding to offset staffing costs related to providing the 3,000 7,500 elderly, persons with mental illness, individuals with disabilities, and those with temporary illnesses with functional independence Metropolitan Metropolitan Family Services (MFS) is seeking funding to cover a portion of the 7,000 10,000 Family Services salary of MFS' counselor who provides general counseling services, including grief, trauma, family/couple and/or parent/child relationships, child and adolescent school performance and behavior problems, work performance, substance abuse, individual and family development, and family violence. PEER Services PEER Services is seeking funding to offset the costs associated with employing an 6,000 12,000 adult and adolescent program coordinator to provide outreach, assessment, and treatment services to Skokie teens, families, and single adults who are experiencing problems related to substance abuse. Children's The Children's Advocacy Center is seeking funding to support child victims of 3,000 4,000 Advocacy Center abuse, and their non-offending parents and family members. The Harbour The Harbour, Inc. is seeking funding to serve the needs of homeless youth 5,000 9,522 (including locked-out, runaway, or abandoned) ages 12-23 in the north and northwest Chicago suburbs North Shore The NSSC is seeking funding to offset the staffing costs associated with providing 8,000 10,000 Senior Center long-term case management and counseling services to low-income, older adult (NSSC) residents of Skokie  13247 Meeting of the Mayor and Board of Trustees Tuesday January 22, 2019 Page Four Youth and Youth and Opportunity United (YOU) is seeking funding to offset the staffing costs 7,000 15,000 Opportunity United for a youth development worker for after school and summer learning programs at (YOU) Edison Elementary, Lincoln Junior High, and Old Orchard Junior High Schools., Northwest Northwest Compass is seeking funding to offset the staffing costs associated with 0 7,500 Compass providing housing counseling, navigation, and assistance. Services for Adults SASI is seeking funding to offset the staffing costs associated with a Program 0 5,000 Staying in their Manager in the Senior Connections Program Homes (SASI) Erie Erie is seeking funding to offset the staffing costs associated with expanding its 0 8,000 Evanston/Skokie facility and services in 2019, providing comprehensive health services to Skokie residents. Public Facilities Turning Point Turning Point is seeking funding to replace (1) HVAC rooftop unit, and install (2) automatic 23,277 27,223 door operator systems to the men's and women's restrooms, both serving the Turning Point building at 8324 Skokie Boulevard. . SHORE SHORE is seeking funding to replace HVAC-related equipment at its Lois 18,750 22,275 Lloyd/Administration Center at 8350 Laramie Avenue, serving the organization's home of its adult services program and administrative offices Asian Human Asian Human Services is seeking funding to purchase and install a barrier-free power exam 0 5,949 Services chair/table for its health clinic at 8800 Lockwood Avenue CJE SeniorLife - CJE SeniorLife is seeking funding to repair the kitchen floor by leveling pitted areas and 11,093 61,500 Lieberman applying an epoxy coating on, and cove base at, the floor, creating a solid surface floor at the Lieberman Center for Health and Rehabilitation at 9700 Gross Point Road CJE SeniorLife - CJE SeniorLife is seeking funding to remodel the men's and women's restrooms, remove a 0 52,429 Village Center wall between storage rooms, convert storage area to an office, remodel the kitchen, supply and install carpet, remove and replace 27 light fixtures, and remove and replace old doors with fire-safe doors at the Village Center subsidized senior apartment building community wing at 5140 Galitz Street Search Search is seeking funding to construct an accessible ramp with landing at its supportive 15,000 18,750 living residence on Central Park Avenue Orchard Village Orchard Village is seeking funding to replace up to 48 of the home's existing windows on 26,250 57,375 Floral Avenue. Thresholds - Church Thresholds is seeking funding to replace furnaces and air conditioning units serving both 0 9,000 Street units of a 2-flat on Church Street. Thresholds - Wright Thresholds is seeking funding to replace the kitchens in both units of a 2-flat on Wright 0 37,500 Terrace Terrace. . Zacharias FY19 project. 12,525 0 FY19 FY20 Total Total Allocation Request 540,811 982,848 Representatives from each organization spoke and gave brief overviews of their funding requests. Mayor Van Dusen thanked all of the agencies for the valuable services that they provide. B. FY19 PUBLIC HEARING: CDBG Action Plan – Substantial Amendment On March 5, 2018, the Village Board of Trustees approved the annual Community Development Block Grant (CDBG) Action Plan for May 1, 2018, through April 30, 2019. One of the budgeted items was to provide $12,525 to the Zacharias Sexual Abuse Center (Zacharias Center) to replace its parking lot at 4232 Dempster Street. This substantial amendment request is to increase the total CDBG share to 75%, or $31,500, to ensure federal prevailing wages are paid to the construction workers and meet the Davis-Bacon requirements of the CDBG program. Zacharias Center’s match will be 25%, or $10,500. The total estimated project cost is $42,000.  13248 Meeting of the Mayor and Board of Trustees Tuesday January 22, 2019 Page Five $12,525 CDBG FY19 funds + $18,975 unallocated funds $31,500 CDBG contribution to the parking lot replacement project (75%) + $10,500 Zacharias Center match (25%) $42,000 total estimated project cost Mary Navarro thanked the Board for its support, and was available to answer questions. Motion to approve the Substantial Amendment to the FY19 Action Plan to the Zacharias Center. Moved: Trustee Gray-Keeler Seconded: Trustee Klein Ayes: Ulrich, Bromberg, Klein Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None Abstain: Sutker, Roberts MOTION CARRIED Citizen Comments. None Adjournment. Motion to adjourn at 9:30 p.m. Moved: Trustee Roberts Seconded: Trustee Bromberg Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED ----------------------------------------------- Pramod Shah, Village Clerk Approved: -------------------------------------------- Mayor George Van Dusen 13249 Meeting of the Mayor and Board of Trustees Tuesday January 22, 2019 Page Six