Board of Trustees

13250 MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 8 p.m. on Monday February 4, 2019 Pledge of Allegiance led by Cub Scout Pack #85 from Middleton School The Mayor called the meeting to order. The Clerk called the Roll. Those present were Roberts, Sutker, Ulrich, Bromberg, Klein, and Mayor Van Dusen. Trustee Gray-Keeler was not present. Motion to approve the Consent Agenda. Moved: Trustee Klein Seconded: Trustee Sutker Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein and Mayor Van Dusen Nays: None. Absent: Gray-Keeler MOTION CARRIED * Approve, as submitted, minutes of regular meeting held Tuesday, January 22, 2019. Omnibus vote. * Approve Voucher List #18-FY19 of February 4, 2019. Omnibus vote. Proclamations and Resolutions. A. Proclamation Food Pantry Month – February 2019 Mayor Van Dusen read a Proclamation proclaiming February as “Food Pantry Month” urging all residents to support the efforts of the Niles Township Food Pantry by donating non-perishable food items or volunteering time at the pantry. Lisa Hanley, Director of Niles Township Food Pantry Foundation made comments about the Food Pantry. * Appointments, Reappointments and Resignations. A. Appointment Telecommunications & Advisory Commission: Ninos Youkhana B. Reappointments Commission on Family Services: Rebecca Abraham, Caroline Benjamin, Romeo Esangga, Wendy Gahm, Shajan Jose, Dr. Edward McCarron, Angelo Militello, Heather O’Donnell, Nicole Perry, Stacey Porter, Richard Reagen, Annie Shear and Brian Williams as Commissioners and Harold Primack as Chair Plan Commission: Paul Luke as Chair Zoning Board of Appeals: Mike Shah Omnibus vote. Report of the Village Manager. A. Cook County Class 6b Property Tax Incentive – 8121 Central Park Avenue. Economic Development Specialist Leslie Murphy and Mr. Baruch Schur answered questions from the Board. Resolution 19-2-R-1415 Motion to concur with staff’s recommendation that this project is an excellent candidate for a Class 6B classification. Moved: Trustee Ulrich Seconded: Trustee Roberts Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein and Mayor Van Dusen Nays: None. Absent: Gray-Keeler MOTION CARRIED 13251 Meeting of the Mayor and Board of Trustees Monday February4, 2019 Page Two B. Review of Fees, Including Fee Amendments and New Fees. Motion to approve in concept the amended fees changes and request Mayor and Board to amend the Ordinances and placed on a future Corporation Counsel’s agenda. Moved: Trustee Klein Seconded: Trustee Sutker Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein and Mayor Van Dusen Nays: None. Absent: Gray-Keeler MOTION CARRIED C. Hotel and Motel Gross Receipts Tax. Motion to concur with staff’s recommendation on the draft ordinances amendment that rental of private residences of rooms in residences are subject to the hotel tax on gross rental receipts when the rental period is less than 30 days. Moved: Trustee Klein Seconded: Trustee Roberts Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein and Mayor Van Dusen Nays: None. Absent: Gray-Keeler MOTION CARRIED *D. Resolution 19-2-R-1416 Motion to adopt a Biennial Resolution to Allow Work Performed by Village of Skokie for Construction and Maintenance in State of Illinois Rights-of-Way. Omnibus vote. Report of the Corporation Counsel *A. Ordinance 19-2-C-4442 Motion to adopt an ordinance granting a special use permit to allow outdoor storage at 7720 Austin Avenue, Skokie, Illinois, in an M3 Industry district, and relief from certain sections of Chapter 90 and Chapter 118 of the Skokie Village Code (2018-44P). This item is on the consent agenda for second reading and adoption. Omnibus vote. *B. Ordinance 19-2-C-4443 Motion to adopt an ordinance amending Chapter 118, Article III, Sections 118-75 and 118-91 of the Skokie Village Code pertaining to air conditioning condensers (2018-45P). This item is on the consent agenda for second reading and adoption. Omnibus vote. FIRST READING C. Resolution 19-2-R-1417 Motion to adopt a resolution approving a plat of subdivision for the property located at 8455 Lockwood Avenue, Skokie, Illinois, in an R2 Single-Family district. This item is on the agenda for first reading and approval. Moved: Trustee Ulrich Seconded: Trustee Sutker Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein and Mayor Van Dusen Absent: Gray-Keeler MOTION CARRIED Plan Commission. A. Plan Commission Case 2018-48P – Subdivision: 7515-7555 Linder Avenue and 7520 Long Avenue Motion to concur with the Plan Commission that the petitioner’s request to resubdivide 3 lots into 1 lot in an M1 office assembly industry district be approved subject to all conditions. Moved: Trustee Klein Seconded: Trustee Bromberg Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein and Mayor Van Dusen Nays: None. Absent: Gray-Keeler MOTION CARRIED  13252 Meeting of the Mayor and Board of Trustees Monday February 4, 2019 Page Three 2019-20 Community Development Block Grant Public Hearing #3. The CDBG entitlement amount remains unknown, so an estimate of $550,000 is in the budget, based on a rough average of the last three years of funding amounts. In addition to the new entitlement, $100,000 in unobligated funds and $0 in program income is recommended to be applied to the Program Year 2019-20 budget. A balance of unobligated funds will be retained for emergencies for construction-related activities. The total estimated budget is $650,000. For the sixth year in a row, the Department of Housing and Urban Development (HUD) is requesting that the Village not submit its Annual Action Plan until the entitlement amount is known. We are proceeding with our typical public hearing schedule on the condition that flexibility is incorporated into the draft plan to accommodate a range of funding level possibilities. The following guidelines will apply if the funding is greater than, equal to, or less than the base entitlement estimate of $550,000:  Less than $440,000: a substantial amendment to the Action Plan will be necessary  Less than $550,000: an across-the-board proportional reduction will be pursued  $550,000: (“full funding”) the funding will be distributed as budgeted  $570,000: The 15% service cap, or $3,000, to be awarded to Alternate Activity #1  $583,334: The 15% service cap, or $2,000, to be awarded to Alternate Activity #2  Less than $660,000: The balance of the 15% services cap will be applied to the Village social worker position, and the balance of the entitlement funds will be applied to the Village’s Affordable Housing Initiative.  Greater than $660,000: the balance above $660,000 will be carried forward to the following program year. No substantial amendment to the Action Plan will be pursued. CDBG proposals from both Village staff and outside agencies totaled $982,848, so reductions are necessary to meet the estimated budget. CDBG Suggested Budget Program Year 2019-20 February 4, 2019 Program Year Program Year 2018-19 2019-20 Projects Funded Requested Suggeste Allowed d ($) ($) ($) ($) Administration VOS - Program Administration and Planning 80,000 98,000 88,000 VOS - Assessment of Fair Housing 20,000 12,000 12,000 Subtotal 100,000 110,000 100,000 100,000 Tier -10,000 Service 1 VOS - Social Worker 41,943 47,500 39,500 1 Asian Human Services (AHS) - dental services 6,000 15,000 7,000 1 Metropolitan Family Services 7,000 10,000 6,000 1 North Shore Senior Center 8,000 10,000 8,000 2 JCFS 4,000 10,000 4,000 2 Meals at Home 3,000 7,500 3,000 2 PEER Services, Inc. 6,000 12,000 5,000 2 Children's Advocacy Center 3,000 4,000 3,000 2 The Harbour, Inc. 5,000 9,522 3,000 2 YOU Youth and Opportunity United 7,000 15,000 4,000 3 SASI (if $570,000 entitlement) - 5,000 3,000 alt. 3 Center for Enriched Living (if $583,334 entitlement) - 2,000 2,000 alt. 4 Erie Evanston/Skokie - 8,000 0 - Northwest Compass - 7,500 0 Subtotal 90,943 163,022 82,500 82,500 Construction VOS - Home Improvement Program 45,000 50,000 50,000 VOS - Affordable Housing Initiative - 150,000 54,500 VOS - Street Resurfacing 175,000 214,825 200,000 VOS - 50/50 Sidewalk Grant Program 3,000 3,000 3,000 Turning Point 23,277 27,223 25,000 SHORE 18,750 22,275 20,000 13253 Meeting of the Mayor and Board of Trustees Monday February 4, 2019 Page Four CJE SeniorLife - Lieberman 11,093 61,500 0 CJE SeniorLife - Village Center - 52,429 30,000 Asian Human Services (AHS) - ADA exam table - 5,949 5,000 Search, Inc. 15,000 18,750 18,000 Orchard Village 26,250 57,375 18,000 Thresholds - Church Street - 9,000 9,000 Thresholds - Wright Terrace - 37,500 35,000 Housing Opportunity Development Corporation 17,566 Zacharias - Construction 12,525 Wings - Construction 2,407 Subtotal 349,868 709,826 467,500 467,500 +10,000 Grand Total 540,811 982,848 650,000 650,000 Overall Budget with Unallocated Funds and Program Income 650,000 Entitlement from HUD 550,000 Unallocated Funds to be Programmed 100,000 PY18 Program Income 0 Budget for Cap Restrictions Administration Cap (20%) = estimated entitlement + program income received during PY19 110,000 Public Service Cap (15%) = estimated entitlement + program income received during PY18 82,500 -20% 440,000 +20% 660,000 Motion to concur with the recommended projects and funding levels for 2019-2020 CDBG Programs. Moved: Trustee Bromberg Seconded: Trustee Klein Ayes: Ulrich, Bromberg, Klein, and Mayor Van Dusen Nays: None. Absent: Gray-Keeler Abstain: Roberts, Sutker MOTION CARRIED Citizen Comments. Mayor Van Dusen thanked Village Manager Lockerby, and the Village staff for all the services that was provided during the weather last week. Adjournment. Motion to adjourn at 9:11 p.m. Moved: Trustee Roberts Seconded: Trustee Bromberg Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, and Mayor Van Dusen Nays: None. Absent: Gray-Keeler MOTION CARRIED ----------------------------------------------- Pramod Shah, Village Clerk Approved: -------------------------------------------- Mayor George Van Dusen