Board of Trustees

MONDAY, FEBRUARY 1, 2021 – 8:00 P.M. Until further notice, meetings of the Skokie Village Board will be held electronically, with a majority of Village officials participating via remote access in order to comply with the State of Illinois Gubernatorial Disaster Proclamation. Members of the public who wish to comment as to an item on the published agenda or to comment during public comments must submit their statement or question in writing to the Village Manager’s Office and all properly submitted statements or questions will be presented and read during the relevant portion of the meeting. Written comments may be submitted by email to citizencomments@skokie.org before or during the meetings; by mail to Village of Skokie, Village Manager's Office, 5127 Oakton Street, Skokie, Illinois, 60077; or via the Village’s drop box located by the public entry to Village Hall. 1. Pledge of Allegiance led by Village Clerk Pramod C. Shah. 2. Call meeting to order and roll call. 3. Approve Consent Agenda. * 4. Approve, as submitted, minutes of regular meeting held Tuesday, January 19, 2021. * 5. Approve Voucher List #18-FY21 of February 1, 2021. 6. Proclamations and Resolutions. 7. Recognitions, Awards and Honorary Presentations. * 8. Appointments, Reappointments and Resignations. A. Reappointments Commission on Family Services: Harold Primack as Chair Plan Commission: George Mitchell as Vice Chair and Paul Luke as Chair 9. Presentations and Reports. 10. Report of the Village Manager. A. COVID-19 Update. * B. Proprietary Purchase of ECG Monitor/Defibrillator/Pacer – Zoll Medical Corp., Chelmsford, Massachusetts - $24,932.80. 11. Report of the Corporation Counsel. No Report. 12. Unfinished Business. 13. New Business. 14. Plan Commission. 584338v1  15. 2021-2022 Community Development Block Grant Public Hearing #3. 16. Citizen Comments. (See information at top of page 1) 17. Adjournment. 584338v1 B CDBG Suggested Budget Program Year 2021-22 February 1, 2021 Program Year Program Year 2020-21 2021-22 Projects Funded Requested Suggested Allowed Administration VOS - Program Administration and Planning 99,977 115,000 115,000 VOS - Assessment of Fair Housing 10,000 5,000 5,000 Subtotal 109,977 120,000 120,000 120,000 Tier Service 1 VOS - Social Worker 40,555 53,800 41,070 1 JCFS 4,000 6,000 4,000 1 Asian Human Services (AHS) - dental services 7,000 15,000 7,000 1 Metropolitan Family Services 5,000 10,000 6,000 1 PEER Services, Inc. 5,000 12,000 6,000 1 North Shore Senior Center 8,000 10,000 8,000 1 YOU Youth and Opportunity United 5,000 10,000 5,000 2 Children's Advocacy Center 3,000 5,000 4,000 2 The Harbour, Inc. 3,000 9,600 4,000 3 Center for Enriched Living 0 5,000 3,000 3 Impact Behavioral Health Partners 0 9,000 3,000 Meals on Wheels NE IL 5,000 0 Assyrian Family Health Alliance 4,982 0 Open Communities 3,000 0 Subtotal 93,537 145,400 91,070 91,070 Construction VOS - Home Improvement Program 144,036 90,000 80,065 HODC - structural improvements 16,800 7,500 7,500 HODC - furnaces and hot water heaters see above 12,000 12,000 HODC - high-efficiency washers and dryers see above 12,000 0 HODC - master key entry systems see above 13,500 0 VOS - Neighborhood Enhancement Program 75,648 100,000 70,000 VOS - Street Resurfacing 145,964 220,000 198,000 VOS - 50/50 Sidewalk Grant Program 2,926 3,000 3,000 Turning Point 30,800 27,845 20,000 SHORE 22,700 21,876 8,000 CJE SeniorLife - Village Center 0 15,899 15,000 Search, Inc. 18,700 27,000 18,000 Orchard Village 9,500 12,000 10,000 Asian Human Services (AHS) - safety improvements 3,000 4,500 4,500 Subtotal 470,074 567,120 446,065 446,065 Grand Total 673,588 832,520 657,135 657,135 Overall Budget with Unallocated Funds and Program Income 657,135 Entitlement from HUD 600,000 Unallocated Funds to be Programmed 50,000 PY20 Program Income 7,135 Budget for Cap Restrictions Estimated Caps Administration Cap (20%) = estimated entitlement + program income received during PY21 120,000 Public Service Cap (15%) = estimated entitlement + program income received during PY20 91,070 VOSDOCS-#583294-v3-CDBG_Funding_Decision_Matrix_-_PY21 CDBG Funding Recommendations for Program Year 2021-22 Village of Skokie Community Development Block Grant (CDBG) Program February 1, 2021 PY21/FY22 Recommendations ($) Administration VOS - Program Funding will be used to administer the Village’s CDBG Program, implement and monitor all projects, submit all 115,000 Administration required documentation to HUD, utilize software to more efficiently and effectively administer the CDBG programming, and coordinate all planning activities relative to the Village’s community development efforts. (20% administration cap) VOS - Planning Funding will be used to continue to participate in the preparation of a regional Assessment of Fair Housing 5,000 (AFH), to be completed in 2021. Although a portion of the budgeted funds allocated for FY20 and FY21 have been spent, administration funds may only be used during the specified program year; therefore, this line item is a placeholder to ensure the final payment for the AFH can be funded with CDBG administration funds. (20% administration cap) Housing VOS - Home Funding will be used to continue the Village's program of repairing single-family homes, which began in 1983. 80,065 Improvement Program The request will enable low/moderate-income households (less than 80% of area median family income) to be eligible to receive grants up to $12,000 to pay for building materials or contractors' services. A grant (in lieu of an interest payment) for the moderate-income households (50-80% of median family income) will continue its trial period. In addition, if a home owner received CDBG funding in the past, fulfilled its contractual obligations with the Village, and has remained in the home for an additional 15 years, he/she could be eligible for additional funding as long as the household remains income-eligible. HODC - Housing Funding will be used to make improvements for up to 4 Skokie properties: 8519 Niles Center Road, 7850 Niles 19,500 Opportunity Avenue, 8256 Keating Avenue, and/or 8218 Kilpatrick Avenue. Priority projects include structural repairs, Development furnaces, and hot water heaters. The goal is to improve the living environment for all tenants living in each Corporation building. HODC to provide an estimated $6,500 in matching funds from other sources, and/or a reduction in the work scope. VOSDOCS-#583381-v2-CDBG_PY21_Public_Hearings_-_Proposal_Summaries 1  PY21/FY22 Recommendations ($) VOS - Neighborhood Funding will be used to further affordable housing in Skokie at a neighborhood level. The expectation is that 70,000 Enhancement these funds will be used to facilitate improving existing housing units that are affordable low/moderate-income Program households. Activities may include exterior improvements for a group of homes on a common block or in the same neighborhood. Infrastructure VOS - Street and Alley Funding will be used to resurface Lamon Avenue (between Greenwood and Gross Point), and LaCrosse Avenue 198,000 Resurfacing (between Greenwood and Church). Both street segments are located in Census Tract 8070, Block Group #1 (8070-1), which is an eligible low/moderate-income residential area. According to 2011-2015 American Community Survey (ACS) data, 55.85% of the population in 8070-1 is comprised of low/moderate-income residents. Street and alley resurfacing is a high priority of the Village’s Capital Improvement Program (CIP) budget. VOS - Sidewalk Funding will be used to provide grants to homeowners meeting low/moderate-income eligibility who are required 3,000 Replacement Program to participate in the Village’s 50/50 sidewalk replacement program. Low/moderate-income property owners are able to apply, on an individual basis, for CDBG funds to cover their 50% share. A simple application form is used and proof of income status is based on our Home Improvement Program guidelines (i.e. most recent federal tax return or proof of current earnings and signed affidavit). The focus area will be Howard Street to the north, and the Village limits to the south/east/west. Households in other areas of Skokie may participate upon request. VOSDOCS-#583381-v2-CDBG_PY21_Public_Hearings_-_Proposal_Summaries 2  PY21/FY22 Recommendations ($) Public Services VOS - Social Worker Funding will be used to offset the costs for a Village Social Worker position. The Social Worker works with 41,070 low/moderate-income residents who need various types of case management, financial assistance, counseling, and referrals. Residents seeking financial aid are required to prove their income status prior to receiving any assistance from the Health and Human Services Department. The activity is designed to solely benefit low/moderate-income clientele. (15% public service cap) JCFS Funding will be used to provide financial stability services and coordinated case management for Skokie 4,000 residents. The overall goal of the program is to empower low-income individuals to create more stable environments for themselves and their families. A financial assistance case manager helps families in financial crisis. Specially-trained workers, armed with clinical skills and relationships with local community resource providers, are able to effectively and efficiently assist clients in accessing resources they need to regain and maintain financial stability. (15% public service cap) Center for Enriched Funding will be used to support an employment specialist to assist low-income Skokie residents with 3,000 Living developmental disabilities with employment opportunities to address the 85% unemployment rate for individuals with disabilities. (15% public service cap) Asian Human Services Funding will be used to subsidize the salaries of dental assistants to provide dental services to low-income 7,000 - dental services Skokie residents. The dental assistants are vital to the success of the dental clinic, being responsible for patient triage, education, seating, medical histories, and radiographs in addition to chair-side assisting and sterilization duties, improving patient flow and maximizing chair time with the patient. Services are available from pediatric through geriatric populations. Dental clinic treatments include education, preventive care, restorative work, and some rehabilitative services to replace missing dentition. (15% public service cap) VOSDOCS-#583381-v2-CDBG_PY21_Public_Hearings_-_Proposal_Summaries 3  PY21/FY22 Recommendations ($) Metropolitan Family Funding will be used to offset counselor staffing costs, providing counseling services, including grief, trauma, 6,000 Services family/couple and/or parent/child relationships, child and adolescent school performance and behavior problems, work performance, substance abuse, individual and family development, and family violence. Services are provided in community-based centers, clients' homes, and school settings. MFS utilizes a solution-focused, time- limited approach to counseling interventions that build on clients' strengths, capacity for change and growth, and relationships within their families, community, work, and school settings. The demand for counseling services is on the rise due to the increase in the number of referrals and the increased need for services due to COVID-19. (15% public service cap) Impact Behavioral Funding will be used to offset employment specialist staffing costs. Impact's Employment Services Program 3,000 Health Partners assists adults living with mental illness in seeking, acquiring, and maintaining competitive employment in their communities. The evidence-based Individual Placement and Support (IPS) model developed by Dartmouth College will be used, integrating employment services with mental health services providers. (15% public service cap) PEER Services Funding will be used to offset the costs associated with employing an adult and adolescent program coordinator 6,000 to provide outreach, assessment, and treatment services to Skokie teens, families, and single adults who are experiencing problems related to substance abuse, including the vaping crisis, the recent legalization of marijuana, and COVID-19. (15% public service cap) Children's Advocacy Funding will be used to offset the staffing costs of supporting child victims of abuse, and their non-offending 4,000 Center parents and family members, through a Child and Family Advocate position. The advocate supports the Coordination, Advocacy, and Sensitive Interviewing (CASI), and the Family Support Services (FSS) programs. CASI program services are available 24 hours a day, 365 days a year, to respond to emergencies. Services are offered in English and Spanish to children and families free of charge. (15% public service cap) VOSDOCS-#583381-v2-CDBG_PY21_Public_Hearings_-_Proposal_Summaries 4  PY21/FY22 Recommendations ($) The Harbour Funding will be used to offset the staffing costs of serving the needs of homeless youth (including locked-out, 4,000 runaway, or abandoned) ages 12-23 in the north and northwest Chicago suburbs. Agency programs transition homeless youth to self-sufficiency through three core programs: Safe Harbour Emergency Shelter, Youth in Transition, and Successful Teens/Effective Parents (STEPs). The funds will be disbursed among the programs as-needed to provide immediate short-term housing, crisis intervention, family reunification when possible, longer- term transitional housing, and educational and employment support. (15% public service cap) North Shore Senior Funding will be used to offset the staffing costs associated with providing case management and counseling 8,000 Center (NSSC) services to low-income, older adult residents of Skokie. Individuals who are frail, who are disabled, and who fall into the poverty- and low-income range, plus those whose independence is threatened, are being offered Zoom- based support during COVID-19, and will be offered home- and community-based services when they return to "business as usual", to support independent living and forestall or prevent nursing home placement. These services will enable Skokie seniors to remain members of the community. (15% public service cap) Youth and Opportunity Funding will be used to offset the staffing costs for a youth development worker for after school and summer 5,000 United (YOU) programs at Edison Elementary, Lincoln Junior High, and Old Orchard Junior High Schools. The worker will serve a dual role of activity coordinator and life skills mentor. Programs include academic, social, and emotional support activities. (15% public service cap) VOSDOCS-#583381-v2-CDBG_PY21_Public_Hearings_-_Proposal_Summaries 5  PY21/FY22 Recommendations ($) Public Facilities Turning Point Funding will be used to replace (1) large HVAC rooftop unit serving the Turning Point building at 8324 Skokie 20,000 Boulevard. This capital improvement will replace the next poorly-functioning aging HVAC unit to improve the interior environment of the facility. Turning Point to provide an estimated $17,127 in matching funds from other sources, and/or a reduction in the work scope. SHORE Funding will be used to replace ejector pumps at the Lois Lloyd/Administration Center at 8350 Laramie Avenue, 8,000 serving the organization's home of its adult services program and administrative offices. The building serves adults with developmental disabilities, physical challenges, and/or medical impairments, plus SHORE's administrative staff. SHORE to provide an estimated $2,667 in matching funds from other sources, and/or a reduction in the work scope. CJE SeniorLife - Funding will be used to purchase and install a boiler control system for the Village Center subsidized senior 15,000 Village Center housing apartment building at 5140 Galitz Street. This capital improvement will improve the recently-installed boilers' lifespan, performance, and energy-efficiency; limit operations and maintenance costs; and enhance the indoor environment by maintaining greater consistency with indoor air temperatures. CJE SeniorLife to provide an estimated $6,199 in matching funds from other sources, and/or a reduction in the work scope. Search Funding will be used to construct an ADA-accessible concrete pad/patio in the backyard and replace the 18,000 concrete driveway in the front yard at its supportive living residence on Enfield Avenue. These capital improvements will improve building and outdoor space access, and emergency egress for 6 female residents. Search to provide an estimated $7,000 in matching funds from other sources, and/or a reduction in the work scope. VOSDOCS-#583381-v2-CDBG_PY21_Public_Hearings_-_Proposal_Summaries 6  PY21/FY22 Recommendations ($) Orchard Village Funding will be used to upgrade the kitchen to its Skokie group home at 8124 Lowell Avenue. The capital 10,000 improvements will create a more suitable living environment for a total of 6 residents with disabilities. Since it has been less than 15 years since the kitchen was last upgraded, a larger share of the project costs is required. Orchard Village to provide an estimated $6,000 in matching funds from other sources, and/or a reduction in the work scope. Asian Human Services Funding will be used to install 4 additional ceiling UVC air purifiers for its health clinic at 8800 Lockwood Avenue. 4,500 - safety improvements Multiple COVID-19 improvements have been made to the facility in accordance with CDC guidelines. Asian Human Services to provide an estimated $1,500 in matching funds from other sources, and/or a reduction in the work scope. Note: Should this project be eligible for CDBG-CV funds, this "regular" CDBG project will be canceled and an additional $2,500 will be awarded to Turning Point and an additional $2,000 will be awarded to Search. PY21/FY22 Total Request 657,135 VOSDOCS-#583381-v2-CDBG_PY21_Public_Hearings_-_Proposal_Summaries 7  Allocation of CDBG Funds to Community Organizations 1977-2021 Actual Recommended Agency 1977-2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total Access to Care 14,000 5,000 6,000 6,000 7,000 8,000 10,000 8,845 5,000 3,850 2,290 0 0 0 0 0 0 0 $75,985 Argentium (formerly SASI) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 0 0 $3,000 Asian Human Services 0 0 0 0 0 0 0 0 0 0 0 25,000 20,000 3,000 6,000 12,000 10,000 11,500 $87,500 Assyrian Family Health Alliance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,982 0 $4,982 Better Existence with HIV 33,600 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $33,600 Center for Enriched Living 14,000 0 3,000 3,000 3,000 3,000 4,000 4,400 2,000 2,200 2,290 2,040 0 0 0 2,000 0 3,000 $47,930 Centre East 41,750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $41,750 Children's Advocacy Center 0 2,000 2,000 0 2,000 2,000 2,000 2,650 2,500 2,200 2,290 2,550 3,000 3,000 3,000 3,000 3,000 4,000 $41,190 CJE (Lieberman Center, Village Center) 60,000 16,840 0 0 20,000 17,000 10,000 12,350 10,000 15,000 20,865 20,000 25,000 0 11,093 30,000 0 15,000 $283,148 Connections for the Homeless 0 0 0 0 0 0 0 0 0 3,559 3,750 0 0 0 0 0 0 0 $7,309 Evanston Shelter for Battered Women 125,500 3,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $129,000 Great Opportunities Adult Day Care 120,857 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $120,857 Housing Authority of Cook County 0 0 0 0 0 0 0 0 0 0 0 20,000 0 0 0 0 0 0 $20,000 Housing Opportunity Development Corp. 0 0 0 0 10,000 0 12,000 0 0 0 0 0 13,200 0 17,566 0 16,800 19,500 $89,066 Impact Behavioral Health Partners 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 $3,000 Interfaith Housing Development 206,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $206,200 Jewish Child and Family Services (JCFS) 0 0 0 0 0 0 0 0 0 3,850 3,650 3,570 4,000 4,000 4,000 4,000 4,000 4,000 $35,070 Jewish Federation of Metropolitan Chicago 0 20,000 20,000 10,000 0 20,000 12,000 7,550 0 0 0 0 0 0 0 0 0 0 $89,550 Maine-Niles Association for Special Recreation 42,600 3,000 3,000 3,000 3,000 3,000 3,000 0 2,000 2,200 2,290 2,040 0 0 0 0 0 0 $69,130 Meals on Wheels NE IL (formerly Meals at Home) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 3,000 5,000 0 $11,000 Metropolitan Family Services 108,088 0 12,400 0 4,000 0 0 0 5,000 5,000 5,200 6,000 6,000 6,000 7,000 6,000 5,000 6,000 $181,688 New Foundation Center (formerly WilPower, Inc.) 10,000 0 0 9,000 0 0 0 0 0 0 18,750 0 0 0 0 0 0 0 $37,750 Niles Township Community Daycare Center 75,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $75,000 Niles Township Food Pantry 0 0 0 0 0 10,000 15,000 5,000 0 0 0 0 0 0 0 0 0 0 $30,000 North Shore Senior Center 25,300 6,560 5,000 5,000 6,000 6,000 9,000 8,845 8,000 7,150 6,780 8,160 10,000 10,000 8,000 8,000 8,000 8,000 $153,795 Open Communities 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 0 $3,000 Orchard Village 941,035 0 27,000 17,000 15,000 0 15,000 21,700 13,000 0 18,780 20,000 15,000 10,387 27,175 18,960 9,500 10,000 $1,179,537 PEER Services 8,000 5,000 4,000 4,000 0 4,000 6,000 8,845 6,500 4,950 4,690 6,120 7,500 7,500 6,000 5,000 5,000 6,000 $99,105 RespiteCare 4,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $4,000 Search, Inc. 33,790 0 17,000 18,000 12,000 12,700 18,000 23,300 15,000 24,750 18,750 16,500 10,000 15,000 15,313 18,000 18,700 18,000 $304,803 SHORE Community Services 207,497 44,600 25,000 11,200 15,000 20,000 12,000 11,300 4,500 13,541 8,025 5,000 0 40,800 18,750 20,000 22,700 8,000 $487,913 Skokie Park District 256,490 0 7,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $263,990 The Harbour, Inc. 0 0 0 3,000 3,000 0 5,000 5,300 6,000 4,950 4,690 5,100 6,000 6,000 5,000 3,000 3,000 4,000 $64,040 Thresholds/NTSW 490,650 0 0 5,700 0 0 0 0 0 0 0 0 0 0 0 44,000 0 0 $540,350 Turning Point Behavioral Health Care 377,363 10,247 0 0 0 0 6,665 0 5,000 0 5,360 9,500 12,000 19,552 23,277 25,000 30,800 20,000 $544,764 United Way 25,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $25,000 Urhai Community Service Center 0 0 0 0 0 0 3,000 0 0 0 0 0 0 0 0 0 0 0 $3,000 WINGS 40,000 0 0 0 0 0 0 0 0 0 0 0 0 0 2,648 0 0 0 $42,648 Youth & Opportunity United 0 0 0 0 0 0 0 0 0 0 5,200 6,120 7,500 7,500 7,000 4,000 5,000 5,000 $47,320 Zacharias Center 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34,650 0 0 0 $34,650 Total 3,260,720 116,747 131,900 94,900 100,000 105,700 142,665 120,085 84,500 93,200 133,650 157,700 139,200 132,739 199,471 208,960 154,482 145,000 $5,521,619 VOSDOCS-#155619-v20-CDBG_Historic_Funding_Allocations Chart 1977-2021 February 1, 2021