Board of Trustees

MONDAY, MAY 3, 2021 – 8:00 P.M. Until further notice, meetings of the Skokie Village Board will be held electronically, with a majority of Village officials participating via remote access in order to comply with the State of Illinois Gubernatorial Disaster Proclamation. Members of the public who wish to comment as to an item on the published agenda or to comment during public comments must submit their statement or question in writing to the Village Manager’s Office and all properly submitted statements or questions will be presented and read during the relevant portion of the meeting. Written comments may be submitted by email to publiccomments@skokie.org before or during the meetings; by mail to Village of Skokie, Village Manager's Office, 5127 Oakton Street, Skokie, Illinois, 60077; or via the Village’s drop box located by the public entry to Village Hall. 1. Pledge of Allegiance led by Village Clerk Pramod C. Shah. 2. Call meeting to order and roll call. 3. Approve Consent Agenda. * 4. Approve, as submitted, minutes of regular meeting held Monday, April 19, 2021. * 5. Approve Voucher List #24-FY21 of May 3, 2021. * 6. Proclamations and Resolutions. A. Proclamations Jim Szczepaniak Day – May 5, 2021 7. Recognition, Awards and Honorary Presentations. * 8. Appointments, Reappointments and Resignations. A. Reappointments Board of Health: Dr. Swapna Dave, Dr. Bruce Gaynes, Juliet Haido, Maureen Hanlon, Margaret Keeler, Dr. Girija Kalyan Kumar, Dr. Edward Linn, Ashley Moy-Wooten, Heidi Nickisch Duggan, Rohit Pandya, Dr. Kyungran Shim, Dr. Romil Sood, Patricia Urbanus, Irtaza Usman, Ruth Varma, Dr. Michael Vernon, Dr. Larry Williams, Jr., Sibyl Yao and Dr. William Werner as Chair B. Resignation Human Relations Commission: Unia Wilson 9. Presentations and Reports. 10. Report of the Village Manager. A. COVID-19 Update. * B. Excess Liability Coverage for Fiscal Year 2022 – Marsh/Allied World Assurance Company. * C. 2021 Water Main & Sewer Rehabilitation Improvement Project – Joel Kennedy Constructing, Chicago, Illinois - $2,454,784. * D. Old Orchard Road (Woods Drive to Skokie Boulevard) Improvement Project: Phase II Intergovernmental Agreement, Supplemental Engineering Agreement and Engineering Services. 586748v1  11. Report of the Corporation Counsel. CONSENT: * A. An ordinance granting a special use permit to allow a new construction limited- service restaurant with a drive-through at 3900 Dempster Street, Skokie, Illinois in a B2 Commercial district and the repeal of Village Ordinance 01-10-Z-3035 (2021- 06P). This item is on the consent agenda for second reading and adoption. * B. An ordinance granting a special use permit to allow outdoor dining at 3900 Dempster Street, Skokie, Illinois in a B2 Commercial district (2021-07P). This item is on the consent agenda for second reading and adoption. 12. Unfinished Business. 13. New Business. 14. Plan Commission. A. Plan Commission Case 2021-08P – Subdivision: 3500 Oakton Street. B. Plan Commission Case 2021-09P – Zoning Map Amendment: 9016 Gross Point Road (commonly known as 9008-9018 Gross Point Road). C. Plan Commission Case 2021-11P – Special Use Permit, Limited-Service Restaurant with Drive-Through: Chipotle Mexican Grill, 3654 Touhy Avenue. D. Plan Commission Case 2021-12P – Special Use Permit, Outdoor Dining: Chipotle Mexican Grill, 3654 Touhy Avenue. 15. Public Comment. (See information at top of page 1) 16. Adjournment. 586748v1 * D. Old Orchard Road (Woods Drive to Skokie Boulevard) Improvement Project: Phase II Intergovernmental Agreement, Supplemental Engineering Agreement and Engineering Services. The Village has been working with Cook County and the State of Illinois to improve the Old Orchard Corridor between Woods Drive and Skokie Boulevard. The Village currently has two design agreements (east and west sections of Old Orchard Road) with the County and will be fully reimbursed by the County for this work. This continues with this amendment to the Intergovernmental Agreement and Supplement to the Engineering Agreement. Cost increases in the Phase II design are due to new pedestrian accessibility and construction staging requirements presented by IDOT. Additionally, the Village would like to include identifying signage to increase the visibility of the Village and assist in wayfinding for motorists. Staff recommends the Village continue to cooperate with the County of Cook and execute a third Intergovernmental Agreement Amended with them for the above project and execute the Supplemental Engineering Services Agreement and the Engineering Services Agreement pertaining to the Old Orchard Road Identifiers with TranSystems. I concur with staff’s recommendation and respectfully request Mayor and Board approval of the prepared Resolutions authorizing the Third Intergovernmental Agreement Amended with Cook County for the portions of the Old Orchard Road improvements (I-94 NB ramps to Skokie Boulevard and Woods Drive to I-94 NB ramps), the execution of the Supplemental Engineering Services Agreement related to Phase II Engineering Services for the Old Orchard Road East Section (Woods Drive to Skokie Boulevard) in an amount not to exceed $197,204 and a contract for Engineering Services associated with the Old Orchard Road Identifiers totaling $41,372 with TranSystems. 586716v1 B C Memorandum Engineering Division D Subject: AGENDA ITEM Old Orchard Road (Woods Drive to Skokie Blvd.) Improvement Project: Phase II a.) Execution of Third Amendment to Intergovernmental Agreements with County of Cook b.) Execution of Supplemental Engineering Agreement with TranSystems for Phase II Engineering Services c.) Engineering Services - TranSystems As you are aware, the Village has been working with both the County of Cook and the State of Illinois to improve the Old Orchard Corridor between Woods Drive and Skokie Boulevard. This project was originally three separate projects. As design has progressed, the State has agreed to coordinate the bridge work with the County and now the three projects will now be combined into one project. The benefit will be a much shorter construction time-line to complete the entire project. In general, the County is responsible for the ramps and roadway portions and the State is responsible for the bridge. The Village currently has two design agreements (east and west sections of Old Orchard Road) with the County. The Village is fully reimbursed by the County for this design work. This continues with this amendment to the Intergovernmental Agreement and Supplement to the Engineering Agreement. There are several reasons for the increase in the Phase II design costs of the project. These include new pedestrian accessibility and construction staging requirements presented by IDOT. In addition to the additional Phase II engineering services mentioned above, the Village would like to include the addition of identifying signage or elements with the project to increase the visibility of the Village and assist in wayfinding for motorists. This requires the preparation of architectural concepts, renderings, design and construction plans for the installation of two separate identifiers. The first identifier would be on the Old Orchard Road bridge facing southbound I-94. We would also propose a second identifier for the northbound I-94 exit ramp at Old Orchard Road. These services are not reimbursable by the County. Pertaining to these engineering services, it is recommended that the Village utilize the services of TranSystems. This firm is on the Village’s short list of qualified consulting engineers that would be employed on engineering projects which was formulated following a formal Qualifications Based Selection (QBS) process. TranSystems is already working on the project and has been Project Consultant for both design and construction supervision services for various complex projects within the Village. In addition, it is requested that the contract be awarded without need for further competitive bidding of the Engineering Services, as permitted under the provisions of the Illinois Professional Services Selection Act. This recommendation is predicated on the need to provide continued known service for similar type of work, continuity to the project area, and the firm’s knowledge of this project. This is coupled with their very satisfactory past work performance. Based on these factors, it is strongly desired to retain the services of this firm for this inclusion to the Project. #586006 IGA Amendment Village staff has negotiated with TranSystems on their services cost. The Engineering Services fees proposed by TranSystems are within the budget and typical range for these services. Pertaining to the dollar amount for the engineering services, the total of $41,372 includes the preparation of the documentation and coordination required for this project. Thus, it is recommended that the Mayor and Board of Trustees authorize the award of a contract to TranSystems Schaumburg, Illinois, in the not to exceed amount of $41,372, for Engineering Services associated with the Old Orchard Road Identifiers within the Old Orchard Corridor project. As a result, I recommend that the Village continue to cooperate with the County of Cook and execute the Third Intergovernmental Agreement Amended with them for the above project and execute the Supplemental Engineering Services Agreement with TranSystems for them to perform the discussed professional services to complete the entire Old Orchard Section Design Phase II. This requires: 1.) Approval of the prepared Resolution authorizing the execution of the Third Amendment to Intergovernmental Agreement with Cook County for the Section (I-94 NB Ramps to Skokie Blvd.) of the Old Orchard Road Improvements, designated as County Section 14- A8327-09-RP. 2.) Approval of the prepared Resolution authorizing the execution of the Third Amendment to Intergovernmental Agreement with Cook County for the Section (Woods Drive to I-94 NB Ramps) of the Old Orchard Road Improvements, designated as County Section 15-A8327- 10-PV. 3.) Approval of the prepared Resolution authorizing the execution of the Supplemental Engineering Services Agreement related to Phase II Engineering Services with TranSystems Corporation for the Old Orchard Road East Section (Woods Drive to Skokie Blvd.) in the amount of not to exceed $197,204.00. For informational purposes, in addition to various related documents, a Project Location Map is attached. Please present this recommendation to the Mayor and Board of Trustees at the May 3, 2021 regularly scheduled meeting. Please contact me if there are any questions. Attachments cc: Michael Lorge, Corporation Counsel Mike Aleksic, Assistant Finance Director Max Slankard, Director of Public Works Julian Prendi, Finance Director #586006 IGA Amendment  MML: 5/3/21 Manager’s Report THIS RESOLUTION MAY BE CITED AS VILLAGE RESOLUTION 21-5-R- A RESOLUTION APPROVING AND AUTHORIZING A THIRD INTERGOVERNMENTAL AGREEMENT AMENDMENT WITH THE COUNTY OF COOK FOR IMPROVEMENTS ALONG OLD ORCHARD ROAD (EAST SECTION) FROM EDENS EXPRESSWAY NORTHBOUND RAMP TO SKOKIE BOULEVARD 1 WHEREAS, in 2014, the Village of Skokie (hereinafter “Village”) and the County of Cook 2 (hereinafter “County”) entered into an agreement (hereinafter “Agreement”) for roadway 3 improvements along Old Orchard Road from the Edens Expressway northbound ramp to Skokie 4 Boulevard (hereinafter “Project”). Old Orchard Road is a County of Cook arterial street; and 5 WHEREAS, the Project was originally three separate projects, however, as design has 6 progressed, the State of Illinois has agreed to coordinate bridge work with the County which is 7 responsible for the ramps and roadway portions of the Project. Consequently, the three projects will 8 be combined into one; and 9 WHEREAS, the Agreement authorized pursuant to Village Resolution Number 14-10-R- 10 1270, specified the estimated cost to the County to be $485,605.27. In April of 2017, the Village 11 approved an expansion of the Project pursuant to Village Resolution 17-4-R-1353, for additional 12 right of way costs. The County’s portion of the design engineering services increased an additional 13 $141,057.07. In May of 2019, the Village passed Village Resolution Number 19-5-R-1424 which 14 increased the County’s total by $98,793.99, to $725,456.33; and 15 WHEREAS, the County is now requesting to expand the scope of the Project again to 16 include, among other items, the following: accessibility coordination and right-of-way acquisition for 17 condemnation. In order for the Phase II Engineering Services for the Project to proceed, the Village 18 must enter into a Third Intergovernmental Agreement Amendment with the County of Cook. This 19 amendment to the Agreement will cite an additional amount of $104,017.00, which will be paid by 20 the County. No additional money shall be required from the Village; and 21 WHEREAS, the Village Manager recommended to the Mayor and Board of Trustees that the 22 Third Intergovernmental Agreement Amendment with the County of Cook for additional design 23 engineering services costs for the Old Orchard Road East Section Improvement Project, Edens 24 Expressway northbound ramp to Skokie Boulevard, be approved substantially in the form attached 25 hereto and marked as Exhibit “1”, subject to changes approved by the Village Manager or designee 26 and the Corporation Counsel of the Village of Skokie; 27 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village 28 of Skokie, Cook County, Illinois that the Third Intergovernmental Agreement Amendment with the 29 County of Cook for additional design engineering services costs for the Old Orchard Road East 30 Section Improvement Project, Edens Expressway northbound ramp to Skokie Boulevard, a copy of 31 which is attached hereto and marked Exhibit “1”, or subject to changes approved by the Corporation 32 Counsel and Village Manager or designee, be and the same is hereby approved. Page 1 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 BE IT FURTHER RESOLVED by the Mayor and Board of Trustees of the Village of Skokie, 2 Cook County, Illinois that the Mayor is hereby authorized to execute the Third Intergovernmental 3 Agreement Amendment with the County of Cook for additional design engineering services costs for 4 the Old Orchard Road East Section Improvement Project, Edens Expressway northbound ramp to 5 Skokie Boulevard, a copy of which is attached hereto and marked Exhibit “1”, subject to changes 6 approved by the Corporation Counsel and Village Manager or designee. PASSED this day of May, 2021. Ayes: ____________________________________ Village Clerk Nays: Absent: Approved by me this day of Attest: May, 2021. Village Clerk Mayor, Village of Skokie Page 2 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section  Exhibit 1 1 Page 3 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 4 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 5 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 6 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 7 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 8 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 9 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 10 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 11 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 12 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 13 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 14 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 15 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 16 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 17 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 18 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 19 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 20 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 21 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 22 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 23 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 24 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section 1 Page 25 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section  Page 26 of 26 VOSDOCS-#586570-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___East_Section  MML: 5/3/21 Manager’s Report THIS RESOLUTION MAY BE CITED AS VILLAGE RESOLUTION 21-5-R- A RESOLUTION APPROVING AND AUTHORIZING A THIRD INTERGOVERNMENTAL AGREEMENT AMENDMENT WITH THE COUNTY OF COOK FOR IMPROVEMENTS ALONG OLD ORCHARD ROAD (WEST SECTION) FROM WOODS DRIVE TO THE I-94 NORTHBOUND RAMP 1 WHEREAS, in 2015, the Village of Skokie (hereinafter “Village”) and the County of Cook 2 (hereinafter “County”) entered into an agreement (hereinafter “Agreement”) for roadway 3 improvements along Old Orchard Road from Woods Drive to the Edens Expressway northbound 4 ramp (hereinafter “Project”). Old Orchard Road is a County arterial street; and 5 WHEREAS, the Project was originally three separate projects, however, as design has 6 progressed, the State of Illinois has agreed to coordinate bridge work with the County which is 7 responsible for the ramps and roadway portions of the Project. Consequently, the three projects will 8 be combined into one; and 9 WHEREAS, pursuant to Village Resolution Number 15-7-R-1296, the Agreement specified 10 the estimated cost to the County to be $475,676.83. However, due to the expansion of the Project 11 and additional right of way costs, two amendments to the Agreement have been passed. The first 12 in April of 2017, in which the Village approved an expansion of the Project pursuant to Village 13 Resolution 17-4-R-1354 which reflected the County’s increased portion of the design engineering 14 services by $50,506.93. In May of 2019, The Village passed Resolution 19-05-R-1425 which 15 authorized an increase of $51,450.51 and brought the total cost to the County to $577,634.76. No 16 additional money was required from the Village; and 17 WHEREAS, the County is again requesting to expand the scope of the Project to include, 18 among other items, the following: accessibility coordination and right-of-way acquisition for 19 condemnation. In order for Phase II Engineering Services for the Project to proceed, the Village 20 must enter into a Third Intergovernmental Agreement Amendment with the County. This 21 amendment to the Agreement will cite an additional amount of $93,187.00, which will be paid by 22 the County. No additional money shall be required from the Village; and 23 WHEREAS, the Village Manager recommended to the Mayor and Board of Trustees that the 24 Third Intergovernmental Agreement Amendment with the County of Cook for additional design 25 engineering services costs for the Old Orchard Road West Section Improvement Project, Woods 26 Drive to I-94 northbound ramp, be approved substantially in the form attached hereto and marked as 27 Exhibit “1”, subject to changes approved by the Village Manager or designee and the Corporation 28 Counsel of the Village of Skokie; 29 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village 30 of Skokie, Cook County, Illinois that the Third Intergovernmental Agreement Amendment with the 31 County of Cook for additional design engineering services costs for the Old Orchard Road West 32 Section Improvement Project, Woods Drive to I-94 northbound ramp, a copy of which is attached Page 1 of 26 VOSDOCS-#586558-v1- Resolution_Authorizing_Third_Intergovernmental_Agreement_Amendment__Cook_County__Old_Orchard_Rd___West_Section 1 hereto and marked Exhibit “1”, or subject to changes approved by the Corporation Counsel and 2 Village Manager or designee, be and the same is hereby approved. 3 BE IT FURTHER RESOLVED by the Mayor and Board of Trustees of the Village of Skokie, 4 Cook County, Illinois that the Mayor is hereby authorized to execute the Third Intergovernmental 5 Agreement Amendment with the County of Cook for additional design engineering services costs for 6 the Old Orchard Road West Section Improvement Project, Woods Drive to the I-94 northbound ramp, 7 a copy of which is attached hereto and marked Exhibit “1”, subject to changes approved by the 8 Corporation Counsel and Village Manager or designee. PASSED this day of May, 2021. Ayes: ____________________________________ Village Clerk Nays: Absent: Approved by me this day of Attest: May, 2021. Village Clerk Mayor, Village of Skokie Page 2 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section  Exhibit 1 1 Page 3 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 4 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 5 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 6 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 7 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 8 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 9 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 10 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 11 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 12 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 13 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 14 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 15 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 16 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 17 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 18 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 19 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 20 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 21 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 22 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 23 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 24 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section 1 Page 25 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section  Page 26 of 26 VOSDOCS-#51360-v1 19-5-R- 1425__Authorizing_Second_Intergovernmental_Agreement_Amendment__Old_Orchard_Rd___West_Section  MML: 5/3/21 Manager’s Report THIS RESOLUTION MAY BE CITED AS VILLAGE RESOLUTION 21-5-R- A RESOLUTION APPROVING AND AUTHORIZING SUPPLEMENT #3 TO THE LOCAL AGENCY AGREEMENT FOR PHASE II PRELIMINARY ENGINEERING SERVICES WITH TRANSYSTEMS CORPORATION FOR THE OLD ORCHARD ROAD EAST SECTION IMPROVEMENT PROJECT, WOODS DRIVE TO SKOKIE BOULEVARD 1 WHEREAS, the Village of Skokie (hereinafter “Village”) began a roadway improvement 2 project with the County of Cook (hereinafter “County”) and the State of Illinois (hereinafter “State”) 3 along the Old Orchard Road corridor from Woods Drive to Skokie Boulevard (hereinafter 4 “Project”). Old Orchard Road is a County arterial street; and 5 WHEREAS, the Project was originally three separate projects, however, as design has 6 progressed, the State agreed to coordinate the bridge work with the County and the three projects 7 have been combined into one. As such, the construction timeline to complete the entire Project 8 will be much shorter. The County is responsible for the ramps and roadway portions and the 9 State is responsible for the bridge; and 10 WHEREAS, due to the combining of the Project and new pedestrian accessibility and 11 construction staging requirements presented by the Illinois Department of Transportation 12 (hereinafter “IDOT”), there has been an increase in the Phase II design costs in an amount not to 13 exceed $197,204.00 above the amount for Engineering Services authorized pursuant to Village 14 Resolution Number 19-5-R-1424. This amount will be 100% reimbursed to the Village by the 15 County; and 16 WHEREAS, in order for the Phase II Engineering Services for the subject Project to 17 proceed, the Village must enter into an amendment (Supplement #3) to the Preliminary 18 Engineering Services Agreement with TranSystems Corporation, for an amount not to exceed 19 $197,204.00; and; and 20 WHEREAS, the Village Manager recommended to the Mayor and Board of Trustees that 21 Supplement #3 to the Local Agency Agreement for Phase II Preliminary Engineering Services with 22 TranSystems Corporation, for the Old Orchard East Section Improvement Project, Woods Drive to 23 Skokie Boulevard, be approved substantially in the form attached hereto and marked as Exhibit “1”, 24 subject to changes approved by the Village Manager or designee and the Corporation Counsel of 25 the Village of Skokie; Page 1 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village 2 of Skokie, Cook County, Illinois that Supplement #3 to the Local Agency Agreement for Phase II 3 Preliminary Engineering Services with TranSystems Corporation, for the Old Orchard East Section 4 Improvement Project, Woods Drive to Skokie Boulevard, a copy of which is attached hereto and 5 marked Exhibit “1”, or subject to changes approved by the Corporation Counsel and Village 6 Manager or designee, be and the same is hereby approved. 7 BE IT FURTHER RESOLVED by the Mayor and Board of Trustees of the Village of Skokie, 8 Cook County, Illinois that the Village Manager is hereby authorized to execute Supplement #3 to the 9 Local Agency Agreement for Phase II Preliminary Engineering Services with TransSystems 10 Corporation, for the Old Orchard East Section Improvement Project, Woods Drive to Skokie 11 Boulevard, a copy of which is attached hereto and marked Exhibit “1”, subject to changes approved 12 by the Corporation Counsel and Village Manager or designee. 13 PASSED this day of May, 2021. 14 15 Ayes: ____________________________________ 16 Village Clerk 17 Nays: 18 Absent: 19 Approved by me this day of 20 Attest: May, 2021. 21 22 23 24 Village Clerk Mayor, Village of Skokie 25 Page 2 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd.  Exhibit 1 Page 3 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 4 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 5 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 6 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 7 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 8 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 9 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 10 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 11 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 12 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 2 Page 13 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 2 Page 14 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 2 3 Page 15 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 2 Page 16 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 2 3 4 Page 17 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd. 1 Page 18 of 18 VOSDOCS-#586556-v1, Resolution, Preliminary Engineering Serv. Agr. For Federal Participation, Supplement #3, Phase 2, TranSystems Corp., Old Orchard Road, East Section, Woods Dr. to Skokie Blvd.  A MML: *5/3/21 PC: 2021-06P SUP: 340.02 THIS ORDINANCE MAY BE CITED AS VILLAGE ORDINANCE NUMBER 21-5-Z- AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW A NEW CONSTRUCTION LIMITED-SERVICE RESTAURANT WITH A DRIVE-THROUGH AT 3900 DEMPSTER STREET, SKOKIE, ILLINOIS IN A B2 COMMERCIAL DISTRICT AND THE REPEAL OF VILLAGE ORDINANCE NUMBER 01-10-Z-3035 1 WHEREAS, the owner (hereinafter “Petitioner”) of the following described real property: 2 PARCEL 1: 3 THE EAST ½ OF LOT 4 AND ALL OF LOTS 5, 6, AND 7, BOTH INCLUSIVE, TOGETHER WITH 4 THE SOUTH ½ OF THE VACATED ALLEY NORTH OF AND ADJACENT TO SAID LOTS, IN 5 BLOCK 2 IN HARRY A. ROTH AND COMPANY’S TURNER WOODS SUBDIVISION OF LOT 8 IN 6 THE JOHN TURNER’S HEIRS’ SUBDIVISION OF THE SOUTH ¼ OF THE WEST ½ OF THE 7 SOUTHWEST ¼ OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD 8 PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. 9 10 PARCEL 2: 11 THAT PART OF VACATED SPRINGFIELD AVENUE, DESCRIBED AS FOLLOWS: BEGINNING 12 AT THE SOUTHEAST CORNER OF LOT 7 IN BLOCK 2 IN HARRY A. ROTH AND COMPANY’S 13 TURNER WOODS SUBDIVISION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 7 14 EXTENDED NORTH TO THE NORTH LINE OF THE SOUTH ½ OF THE VACATED ALLEY 15 LYING NORTH OF AND ADJACENT TO LOT 7, THENCE EAST TO THE CENTERLINE OF 16 VACATED SPRINGFIELD AVE.; THENCE SOUTH ALONG SAID CENTERLINE OF VACATED 17 SPRINGFIELD AVE. TO THE NORTH LINE OF DEMPSTER ST.; THENCE WEST TO THE 18 SOUTHEAST CORNER OF SAID LOT 7, ALL IN HARRY A. ROTH AND CO’S TURNER WOODS 19 SUBDIVISION OF LOT 8 IN JOHN TURNER’S HEIRS’ SUBDIVISION OF THE SOUTH ¼ OF THE 20 WEST ½ OF THE SOUTHWEST ¼ OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 13, EAST 21 OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. 22 23 PIN: 10-14-309-070-0000 24 more commonly described as 3900 Dempster Street, Skokie, Illinois (hereinafter “Subject 25 Property”), petitioned the Village of Skokie for a special use permit to allow a new construction 26 limited-service restaurant with a drive-through in a B2 Commercial district; and 27 WHEREAS, the Petitioner desires to completely replace the existing Dunkin’ Donuts with a 28 drive-through on the Subject Property with a new Dunkin’ store with a drive-through. The new 29 construction will include a completely revised floor plan; and 30 WHEREAS, the updated plan will increase the efficiency of the parking and traffic 31 circulation, increases parking, provides an area for outdoor dining and significantly upgrades the 32 landscaping; and Page 1 of 8 VOSDOCS-#586886-v1-Ordinance__2021-06P__Special_Use_Permit__Limited_Service_Restaurant_w_Drive- thru__3900_Dempster 1 WHEREAS, the revitalization of the Subject Property will continue the trend of new 2 investment in this retail corridor; and 3 WHEREAS, the Skokie Plan Commission, at a public hearing duly held on March 18, 2021, 4 for which proper legal notice had been achieved and no interested parties appeared, (a) made the 5 appropriate findings of fact as required under Section 118-6(f) of the Skokie Village Code and (b) 6 voted to recommend to the Mayor and Board of Trustees that the requested special use permit be 7 granted subject to the conditions contained in the Plan Commission Report dated April 5, 2021; 8 and 9 WHEREAS, upon further review by the Corporation Counsel’s Office in conjunction with 10 Community Development staff, it is further recommended that the original special use permit for 11 the Subject Property, Village Ordinance Number 01-10-Z-3035, be repealed; and 12 WHEREAS, pursuant to Chapter 118, Section 118-234(e) of the Skokie Village Code, 13 the Petitioner shall execute the Landscape Agreement attached hereto as Exhibit “A”; and 14 15 WHEREAS, the Mayor and Board of Trustees, at a public meeting duly held on April 5, 16 2021, concurred in the aforesaid recommendations and findings of fact of the Skokie Plan 17 Commission; 18 NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village 19 of Skokie, Cook County, Illinois: 20 Section 1: That the special use permit requested by the Petitioner to establish and 21 operate a new construction limited-service restaurant with a drive-through at the Subject Property, 22 described above and commonly known as 3900 Dempster Street, Skokie, Illinois, in a B2 23 Commercial district, be and the same is hereby granted and approved subject to each of the 24 conditions set forth below: 25 1. The petitioner shall develop the Subject Property in substantial conformance with 26 the final Village approved site plan dated March 23, 2021, landscape plan dated 27 March 23, 2021 and sign plans and building elevations as approved by the 28 Appearance Commission; 29 2. Any outdoor sound systems shall at all times maintain audio levels that are 30 compliant with the Skokie Village Code; 31 3. No objects are allowed within a 15' sight distance triangle between 30" and 84" in 32 height from grade except traffic control devices listed in the Manual on Uniform 33 Traffic Control Devices; 34 4. Wayfinding signs shall be provided on-site to guide drivers to the drive-through 35 entrance; 36 5. Trash shall only be allowed within a designated trash enclosure and shall be 37 screened from public view in an enclosure approved by the Appearance 38 Commission. All trash shall be contained in such a way as to remain out of sight 39 at all times, except for waste receptacles referenced below; 40 6. Waste receptacles shall be placed on the Subject Property for the use of 41 customers, and that the Health Department shall determine the size, type, and 42 location of these units, including 1 waste receptacle near the drive-through exit 43 and 1 waste receptacle at the restaurant entrance; Page 2 of 8 VOSDOCS-#586886-v1-Ordinance__2021-06P__Special_Use_Permit__Limited_Service_Restaurant_w_Drive- thru__3900_Dempster 1 7. At least once during every 4 hours of operation and before opening and closing of 2 the business, employees shall patrol the Subject Property and clear it of debris; 3 8. All signage shall conform to the Skokie Village Code, except as provided in this 4 ordinance. Any sign on the Subject Property that is in violation of that Code must 5 be removed or modified to conform with the Village Code prior to the issuance of 6 an occupancy permit; 7 9. The petitioner shall implement any necessary operational improvements to ensure 8 that stacking of vehicles within the drive-through lane will be contained on-site 9 and not impede or obstruct pedestrian or vehicular movements; 10 10. All modifications to building elevations, signage, and landscaping shall be subject 11 to the review and approval of the Skokie Appearance Commission; 12 11. The petitioner shall comply with all Federal and State statutes, laws, rules and 13 regulations and all Village codes, ordinances, rules, and regulations; and 14 12. Failure to abide by any and all terms of this Ordinance shall be cause for the 15 Village to initiate hearings to determine whether the subject Ordinance, as well as 16 any applicable business licenses, should be revised or revoked. The petitioner 17 shall pay all costs related to any hearings conducted as a result of non- 18 compliance with any of the provisions of the enabling ordinance. The costs shall 19 include but not be limited to court reporter fees, attorney fees, and staff time 20 required researching and conducting said hearing. 21 Section 2: That Village Ordinance Number 01-10-Z-3035 pertaining to the special 22 use permit at the Subject Property, be and the same is hereby repealed. Any previous Village 23 Ordinances which were repealed by the foregoing ordinance shall remain repealed and are null 24 and void. 25 Section 3: That a notice of the approval of this Ordinance incorporating the 26 conditions contained herein shall be executed by the owner of the property in writing and duly 27 recorded with the Cook County Recorder of Deeds Office at the owner’s expense. 28 Section 4: That this Ordinance shall be in full force and effect from and after its 29 passage, approval and recordation as provided by law. ADOPTED this day of May, 2021. Village Clerk Ayes: Nays: Absent: Approved by me this day of Attested and filed in my May, 2021. office this day of May 2021. Mayor, Village of Skokie Village Clerk 30 Page 3 of 8 VOSDOCS-#586886-v1-Ordinance__2021-06P__Special_Use_Permit__Limited_Service_Restaurant_w_Drive- thru__3900_Dempster  Exhibit A 1 Page 4 of 8 VOSDOCS-#586886-v1-Ordinance__2021-06P__Special_Use_Permit__Limited_Service_Restaurant_w_Drive- thru__3900_Dempster 1 Page 5 of 8 VOSDOCS-#586886-v1-Ordinance__2021-06P__Special_Use_Permit__Limited_Service_Restaurant_w_Drive- thru__3900_Dempster 1 Page 6 of 8 VOSDOCS-#586886-v1-Ordinance__2021-06P__Special_Use_Permit__Limited_Service_Restaurant_w_Drive- thru__3900_Dempster 1 Page 7 of 8 VOSDOCS-#586886-v1-Ordinance__2021-06P__Special_Use_Permit__Limited_Service_Restaurant_w_Drive- thru__3900_Dempster  Page 8 of 8 VOSDOCS-#586886-v1-Ordinance__2021-06P__Special_Use_Permit__Limited_Service_Restaurant_w_Drive- thru__3900_Dempster  B MML: *5/3/21 PC: 2021-07P SUP: 340.03 THIS ORDINANCE MAY BE CITED AS VILLAGE ORDINANCE NUMBER 21-5-Z- AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW OUTDOOR DINING AT 3900 DEMPSTER STREET, SKOKIE, ILLINOIS IN A B2 COMMERCIAL DISTRICT 1 WHEREAS, the owner (hereinafter “Petitioner”) of the following described real property: 2 PARCEL 1: 3 THE EAST ½ OF LOT 4 AND ALL OF LOTS 5, 6, AND 7, BOTH INCLUSIVE, TOGETHER WITH 4 THE SOUTH ½ OF THE VACATED ALLEY NORTH OF AND ADJACENT TO SAID LOTS, IN 5 BLOCK 2 IN HARRY A. ROTH AND COMPANY’S TURNER WOODS SUBDIVISION OF LOT 8 IN 6 THE JOHN TURNER’S HEIRS’ SUBDIVISION OF THE SOUTH ¼ OF THE WEST ½ OF THE 7 SOUTHWEST ¼ OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD 8 PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. 9 10 PARCEL 2: 11 THAT PART OF VACATED SPRINGFIELD AVENUE, DESCRIBED AS FOLLOWS: BEGINNING 12 AT THE SOUTHEAST CORNER OF LOT 7 IN BLOCK 2 IN HARRY A. ROTH AND COMPANY’S 13 TURNER WOODS SUBDIVISION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 7 14 EXTENDED NORTH TO THE NORTH LINE OF THE SOUTH ½ OF THE VACATED ALLEY 15 LYING NORTH OF AND ADJACENT TO LOT 7, THENCE EAST TO THE CENTERLINE OF 16 VACATED SPRINGFIELD AVE.; THENCE SOUTH ALONG SAID CENTERLINE OF VACATED 17 SPRINGFIELD AVE. TO THE NORTH LINE OF DEMPSTER ST.; THENCE WEST TO THE 18 SOUTHEAST CORNER OF SAID LOT 7, ALL IN HARRY A. ROTH AND CO’S TURNER WOODS 19 SUBDIVISION OF LOT 8 IN JOHN TURNER’S HEIRS’ SUBDIVISION OF THE SOUTH ¼ OF THE 20 WEST ½ OF THE SOUTHWEST ¼ OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 13, EAST 21 OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. 22 23 PIN: 10-14-309-070-0000 24 more commonly described as 3900 Dempster Street, Skokie, Illinois (hereinafter “Subject 25 Property”), petitioned the Village of Skokie to allow outdoor dining in a B2 Commercial 26 district; and 27 WHEREAS, this is a companion case to the special use permit Plan Commission Case 28 2021-06P, for a limited-service restaurant with a drive-through at the Subject Property; and 29 WHEREAS, the Petitioner has requested a small 3 (three) table patio at the southeast 30 corner of the building which will be fully screened with landscaping from the drive-through 31 facility; and 32 WHEREAS, the Skokie Plan Commission, at a public hearing duly held on March 18, 33 2021, for which proper legal notice had been achieved and no interested parties appeared, (a) 34 made the appropriate findings of fact as required under Section 118-6(f) of the Skokie Village 35 Code and (b) voted to recommend to the Mayor and Board of Trustees that the requested Page 1 of 3 VOSDOCS-#586899-v1-Ordinance__2021-07P__Special_Use_Permit__Outdoor_Dining__3900_Dempster 1 special use permit be granted subject to the conditions contained in the Plan Commission 2 Report dated April 5, 2021; and 3 WHEREAS, the Mayor and Board of Trustees, at a public meeting duly held on April 5, 4 2021, concurred in the aforesaid recommendations and findings of fact of the Skokie Plan 5 Commission; 6 NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the 7 Village of Skokie, Cook County, Illinois: 8 Section 1: That the special use permit requested by the petitioner to allow outdoor 9 dining at the Subject Property, described above and commonly known as 3900 Dempster 10 Street, Skokie, Illinois, in a B2 Commercial district be and the same is hereby granted and 11 approved subject to each of the conditions set forth below: 12 1. The petitioner shall develop the Subject Property in substantial conformance 13 with the final Village approved site plan dated March 23, 2021; 14 2. Any outdoor sound systems shall at all times maintain audio levels that are 15 compliant with the Skokie Village Code; 16 3. Waste receptacles shall be placed on the Subject Property for the use of 17 customers, and that the Health and Human Services Department shall 18 determine the size, type, and location of these units, including 1 waste 19 receptacle in the outdoor dining area and 1 waste receptacle at the restaurant 20 entrance; 21 4. The use will comply with all standard conditions in Section 118-85(e) of the 22 Skokie Village Code for outdoor dining; 23 5. At least once during every 4 hours of operation and before opening and 24 closing of the business, employees shall patrol the Subject Property and clear 25 it of debris; 26 6. The petitioner shall comply with all Federal and State statutes, laws, rules and 27 regulations and all Village codes, ordinances, rules, and regulations; and 28 7. Failure to abide by any and all terms of this Ordinance shall be cause for the 29 Village to initiate hearings to determine whether the subject Ordinance, as well 30 as any applicable business licenses, should be revised or revoked. The 31 petitioner shall pay all costs related to any hearings conducted as a result of 32 non-compliance with any of the provisions of the enabling ordinance. The 33 costs shall include but not be limited to court reporter fees, attorney fees, and 34 staff time required researching and conducting said hearing. 35 Section 2: That a notice of the approval of this Ordinance incorporating the 36 conditions contained herein shall be executed by the owner of the property in writing and 37 duly recorded with the Cook County Recorder of Deeds Office at the owner’s expense. 38 Section 3: That this Ordinance shall be in full force and effect from and after its 39 passage, approval and recordation as provided by law. 40 41 Page 2 of 3 VOSDOCS-#586899-v1-Ordinance__2021-07P__Special_Use_Permit__Outdoor_Dining__3900_Dempster 1 ADOPTED this day of May, 2021. 2 3 Village Clerk 4 Ayes: 5 Nays: 6 Absent: 7 Approved by me this day of 8 Attested and filed in my May, 2021. 9 office this day of 10 May, 2021. 11 12 Mayor, Village of Skokie 13 14 Village Clerk Page 3 of 3 VOSDOCS-#586899-v1-Ordinance__2021-07P__Special_Use_Permit__Outdoor_Dining__3900_Dempster PLAN COMMISSION REPORT 2021-08P: Subdivision Plan Commission Council Chambers, 8:00 PM, May 3, 2021 To: Mayor and Board of Trustees From: Paul Luke, Chairman Re: 2021-08P: Subdivision 3500 Oakton Street PLAN COMMISSION ANALYSIS At its April 15, 2020 meeting, the Plan Commission heard the petitioner’s request to a 9-lot subdivision of 3500 Oakton Street, comprising of 3500-3526 Oakton Street and 8000-8060 St. Louis. Each of the 8 commercial spaces will be its own lot, with the common parking lot on the east side of the property on a separate lot. Easements will be granted for ingress and egress and for shared parking. The easement also specifies that any reserved parking spaces must conform with zoning regulations. The applicant indicated that Lot 1 will be redeveloped into Class A light industrial building and Lot 2 will remain a parking lot but will be upgraded to comply with the Village Code. A revised copy of the Declaration of Covenants, Conditions, Restrictions, and Easements was received by the Planning Division that accommodates Lot 9 and retains the language for ingress and egress of all lots and the restrictions to shared parking as provided in the Skokie Village Code. There was no discussion by the Commission regarding the petitioner’s request. More detailed information about this case is in the attached Staff Report and minutes. INTERESTED PARTIES Legal notice was properly posted, advertised, and delivered to all property owners around the subject site as prescribed by the Zoning Chapter. No interested parties spoke regarding the case. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommended by a vote of 9 ayes and 0 nays, with no members absent, that the petitioner’s request for a 9-lot subdivision of 3500 Oakton Street, comprising of 3500-3526 Oakton Street and 8000-8060 St. Louis in an M3 Industry zoning district, be APPROVED subject to the conditions listed below. VOSDOCS-#586791-v1-Master_Plan_Commission_Report_for_2021-08P__Subdivision_of_3500_Oakton 1 of 7 ATTENDANCE AYES NAYS ABSENT VACANT Mitchell X Quane X Lakhani X Robinson (moved) X Franklin X Pure-Slovin X Burman (second) X Mathee X Luke X ATTACHMENTS 1. Plan Commission Recommended Conditions, dated May 3, 2021 2. Staff Report for 2021-08P, dated April 1, 2021 3. DRAFT Plan Commission meeting minutes for 2021-08P, dated April 1, 2021 4. ROC Skokie Subdivision, dated March 4, 2021 5. Land Use and Zoning Map VOSDOCS-#586791-v1-Master_Plan_Commission_Report_for_2021-08P__Subdivision_of_3500_Oakton 2 of 7 PLAN COMMISSION RECOMMENDED CONDITIONS 2021-08P: Subdivision Plan Commission Council Chambers, 8:00 PM, May 3, 2021 1. Upon the passage of the ordinance by the Board of Trustees, the Mylar of the Subdivision must be submitted to the Village with all signatures other than Village staff or elected officials. 2. ROC Skokie Subdivision shall be effective upon its recording by the Village in the Office of the Recorder of Deeds of Cook County, Illinois. 3. All monuments must be set no later than 1 year after the date of the recording of the plat. 4. The petitioners must comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. VOSDOCS-#586791-v1-Master_Plan_Commission_Report_for_2021-08P__Subdivision_of_3500_Oakton 3 of 7 STAFF REPORT 2021-08P: Subdivision Community Development Department Council Chambers, 7:30 PM, April 1, 2021 To: Paul Luke, Chairman, Skokie Plan Commission From: Steve Marciani, AICP, Planning Supervisor Re: 2021-08P: Subdivision 3500 Oakton Street General Information Location 3500 Oakton Street Purpose To request a 9-lot subdivision of 3500 Oakton Street, comprising of 3500-3526 Oakton Street and 8000-8060 St. Louis, and any relief that may be discovered during the review of this case. Petitioner Oakton Partners, LLC Size of Site 341,560 ft2 (7.84 acres) with frontage on Gross Point Road, Old Orchard Road, Karlov Avenue, and Kedvale Avenue Existing Zoning & M3 Industry – self-service storage, Land Use Adjacent Zoning North M3 Industry East M3 Industry South M3 Industry West M3 Industry Comprehensive Plan The site is designated as manufacturing/service employment. SITE INFORMATION  The site is governed by V.O. 16-9-Z-4248, a special use permit for a self-service storage facility at 3526 Oakton Street.  The adjacent rights-of-way meet the minimum widths in the Village Code.  A public sidewalk is available along Oakton Street and St. Louis Avenue and is accessible from both streets.  There an existing single multitenant building on the site and surface parking. PETITIONER’S SUBMITTAL The petitioner is requesting a 9-lot subdivision of 3500 Oakton Street, comprising of 3500-3526 Oakton Street and 8000-8060 St. Louis. Each of the 8 commercial spaces will be its own lot, with the common parking lot on the east side of the property on a separate lot. Easements will be granted for ingress and egress and for shared parking. VOSDOCS-#586791-v1-Master_Plan_Commission_Report_for_2021-08P__Subdivision_of_3500_Oakton 4 of 7 The easement also specifies that any reserved parking spaces must conform with zoning regulations. STAFF ANALYSIS All pertinent departments and divisions were offered an opportunity to comment on this case. Other than the Engineering and Planning Divisions comments below, all others did not respond or approved the request without comment. Staff supports the proposed subdivision. The subdivision will allow for ownership of individual commercial units, like a townhouse when the land under the building is also owned by the unit owner. Engineering would like further clarification in the Declaration document that vehicle parking spaces that are required in the Village Code shall not be assigned to any user and that only surplus vehicle parking spaces may be assigned. No relief was discovered during the review of this case. STAFF RECOMMENDATION Staff recommends that the petitioner’s request for a 9-lot subdivision of 3500 Oakton Street, comprising of 3500-3526 Oakton Street and 8000-8060 St. Louis in an M3 Industry zoning district, be APPROVED subject to the conditions listed below. RECOMMENDED SUBDIVISION CONDITIONS 1. Prior to the hearing of this case before the Board of Trustees, a revised copy of the Declaration of Covenants, Conditions, Restrictions, and Easements that accommodates Lot 9, and shall retain the language for ingress and egress of all lots and the restrictions to shared parking as provided in the Skokie Village Code. 2. Upon the passage of the ordinance by the Board of Trustees, the Mylar of the Subdivision must be submitted to the Village with all signatures other than Village staff or elected officials. 3. ROC Skokie Subdivision shall be effective upon its recording by the Village in the Office of the Recorder of Deeds of Cook County, Illinois. 4. All monuments must be set no later than 1 year after the date of the recording of the plat. 5. The petitioners must comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. ATTACHMENTS 1. ROC Skokie Subdivision, dated March 4, 2021 2. Land Use and Zoning Map VOSDOCS-#586791-v1-Master_Plan_Commission_Report_for_2021-08P__Subdivision_of_3500_Oakton 5 of 7  DRAFT Plan Commission Meeting Minutes Date: April 1, 2021 A motion was made by Commissioner Burman and seconded by Commissioner Pure-Slovin to approve the minutes of the March 18, 2021 Plan Commission meeting. The chairman read the following statement into the record. Until further notice, meetings of the Skokie Plan Commission will be electronically, with a majority of members participating via remote access in order to comply with the State of Illinois Gubernatorial Disaster Proclamation. Members of the public who wish to comment as to an item on the published legal notice must submit their statement or question in writing to Steve Marciani at steve.marciani@skokie.org and all properly submitted statements or questions will be presented and read during the relevant portion of the meeting. Written comments also may be submitted by email to citizencomments@skokie.org ; by mail to Village of Skokie, Attn: Matt Brandmeyer, Ex Officio Plan Commissioner, 5127 Oakton Street, Skokie, IL 60077; or via the Village’s drop box (no later than noon the day of the meeting) located by the public entry to Village Hall. The chairman called the roll to confirm a quorum. Seven commissioners were present. Case Description: 2021-08P – Subdivision: 3500 Oakton Street Oakton Partners, LLC, is requesting a 9-lot subdivision of 3500 Oakton Street, comprising of 3500-3526 Oakton Street and 8000-8060 S. Louis, and any relief that may be discovered during the review of this case. PIN: 10-23-406-047-0000 Discussion and Interested Parties Legal notice was advertised, posted, and delivered to property owners in the area as prescribed by the Zoning Chapter. Corporation Counsel determined that notice was proper and correct. Bridget O’Keefe, attorney, from Daspin & Aument, LLP presented the case. She introduced Dan Kopp, her colleague who drafted the REA (reciprocal easement agreement), and the property owner, Mike Siurek. The petitioner is proposing to break off the self-storage component on the west side of the site. The REA will govern the other lots. Staff requested that the report be submitted into the record as presented. There already is a special use permit for the site. There are 8 commercial spaces each will be their own lot with a common parking lot as Lot 9. Easements will be granted for ingress and egress for some of the interior lots and for the shared parking. Staff reiterated the shared parking rule that only surplus parking spaces can be assigned. VOSDOCS-#586791-v1-Master_Plan_Commission_Report_for_2021-08P__Subdivision_of_3500_Oakton 6 of 7 There were no citizen comments on this case. The petitioner has reviewed the recommended conditions and is in agreement. She voiced her appreciation for the assistance of staff to help make this a smooth process. Recommendations and Voting A motion was made to approve the request for a 9-lot subdivision of 3500 Oakton Street, comprising of 3500-3526 Oakton and 8000-8060 St. Louis. There was no relief needed. Motion: Robinson Second: Burman Absent: Lakhani & Mitchell Ayes: 7 Nays: 0 VOSDOCS-#586791-v1-Master_Plan_Commission_Report_for_2021-08P__Subdivision_of_3500_Oakton 7 of 7  Cases 3500-3526 Oakton Street 2021-08P & 8000-8060 Saint. Louis Date: 3/5/2021 ¯ 250 Feet 1 in = 150 feet Notes 100 50 0 100 Feet Notify all property owners partially or entirely Subject Site within the blue line. PLAN COMMISSION REPORT 2021-09P: Zoning Map Amendment Plan Commission Council Chambers, 8:00 PM, May 3, 2021 To: Mayor and Board of Trustees From: Paul Luke, Plan Commission Chairperson Case: 2020-09P: Zoning Map Amendment 9016 Gross Point Road (commonly known as 9008-9018 Gross Point Road) PLAN COMMISSION ANALYSIS At its April 15, 2021 meeting the Plan Commission heard the petitioner’s request for a zoning map amendment from M2 Light Industry to B2 Commercial at 9016 Gross Point Road, a single lot containing four legal non-conforming detached residences (9008-9018 Gross Point Road). The site has been zoned for industrial purposes since at least 1946. The petitioner is requesting the map amendment to construct a proposed clinic (dental office), which is a permitted use in the B2 zoning district. The proposed zoning map amendment is consistent with the Comprehensive Plan’s manufacturing/service employment designation for the subject site. The same change was made to the south at 8930 and 8950 Gross Point Road in 2007. The only question from the Commission was about the notice requirements for tenants of the subject site. A more detailed discussion of this and the related cases are in the attached staff report and meeting minutes. INTERESTED PARTIES Legal notice was advertised, posted, and delivered to property owners in the area as prescribed by the Zoning chapter. It was determined by Corporation Counsel that notice was proper and correct. There were no interested parties who spoke regarding this case. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommended, by a vote of 9 ayes, 0 nays, with no Commissioners absent that the petitioner’s request to amend the zoning map to change the zoning district for 9016 Gross Point Road (commonly known as 9008-9018 Gross Point Road) from M2 Light Industry to B2 Commercial be APPROVED, based upon the Positive Findings of Fact. VOSDOCS-#586786-v1-Master_Plan_Commission_Report_for_2021-09P__zoning_map_amendment_for_9016_Gross_Point 1 ATTENDANCE AYES NAYS ABSENT VACANT Mitchell (second) X Quane X Lakhani X Robinson X Franklin X Pure-Slovin X Burman X Mathee (moved) X Luke X ATTACHMENTS 1. Positive Findings of Fact for 2021-09P, dated April 15, 2021 2. Staff Report for 2021-09P, dated April 15, 2021 3. DRAFT Plan Commission meeting minutes, dated April 15, 2021 4. Land Use and Zoning Map VOSDOCS-#586786-v1-Master_Plan_Commission_Report_for_2021-09P__zoning_map_amendment_for_9016_Gross_Point 2 Positive Findings of Fact 2021-09P: Zoning Map Amendment Community Development Department Council Chambers, 7:30 PM, May 3, 2021 Consideration Finding The map amendment is consistent with the The proposed zoning map amendment is Comprehensive Plan or development trends consistent with the Comprehensive Plan’s in the area that have taken place since the manufacturing/service employment affected property was placed in the present designation for the subject site. zoning district. The same change was made to the south at 8930 and 8950 Gross Point Road in 2007. After identifying the existing uses and The site in question is equally suited for zoning districts in the area, the property in uses in the existing M2 zoning district as question is more suitable for the uses in the proposed B2 zoning district. It is allowed under proposed zoning district than not suited for the existing residential use the existing zoning district. of the site, being adjacent to a public works facility that at times has a 24-hour a day usage. VOSDOCS-#586786-v1-Master_Plan_Commission_Report_for_2021-09P__zoning_map_amendment_for_9016_Gross_Point 3 STAFF REPORT 2021-09P: Zoning Map Amendment Community Development Department Council Chambers, 7:30 PM, April 15, 2021 To: Paul Luke, Chairman, Skokie Plan Commission From: Steve Marciani, AICP, Planning Supervisor Re: 2021-09P: Zoning Map Amendment 9016 Gross Point Road General Information Location 9016 Gross Point Road (commonly known as 9008-9018 Gross Point Road) Purpose To amend the zoning map from M2 Light Industry to B2 Commercial. Petitioner Ahron Wulkan, on behalf of Luigi Randazzo Size of Site Approximately 22,000 ft2 (1.5 acres) with frontage on Gross Point Road Existing Zoning & M2 Light Industry – 4 legal non-conforming detached residences Land Use Adjacent Zoning & North M2 Light Industry – public works facility Land Use South R4 Multifamily Housing – skilled nursing facility, multifamily housing East R4 Multifamily Housing – skilled nursing facility, multifamily housing M2 Light Industry – fire station West M2 Light Industry – electric transmission lines, Skokie Valley Trail extension (in design) B2 Commercial – office building Comprehensive Plan The site is designated as manufacturing/service employment in Sector B – Dempster West. PETITIONER’S SUBMITTAL The petitioner is requesting to change the zoning district for 9016 Gross Point Road from M2 Light Industry to B2 Commercial. The petitioner is rezoning the subject site in to construct a proposed clinic (dental office), which is a permitted use in the B2 zoning district. The petitioner states: [The] existing zoning is M2 light industrial, but the site and adjacent are not used for that. The current use is fur individual homes. VOSDOCS-#586786-v1-Master_Plan_Commission_Report_for_2021-09P__zoning_map_amendment_for_9016_Gross_Point 4  There has been a nearby rezoning mentioned to us from M2 to B2 commercial. The current site usage seems to under-utilize the property, compared to our proposed use of a high-quality dental clinic. [The] proposed new commercial use of a dental clinic with appropriate parking and other supporting elements are a good fit onto this site boundary. The use will require a change to B2. STAFF ANALYSIS All pertinent departments and divisions were offered an opportunity to comment on this case. Other than the Planning Division comments below, all others did not respond or approved the request without comment. Engineering did provide a comment relating to the proposed site plan, which is not a subject of this case and will be forwarded to the petitioner prior to the submittal of building permits should this request ultimately be approved. Planning Division The Planning Division has reviewed the submitted material and supports the petitioner’s request. The residential use of the property has been nonconforming for a very long time. The request to rezone from M2 Light Manufacturing to B2 Commercial remains consistent with the Comprehensive Plan, as many service employment uses overlap in both categories. The site in question is equally suited for uses in the existing M2 zoning district as in the proposed B2 zoning district. It is not suited for the existing residential use of the site, being adjacent to a public works facility that at times has a 24-hour a day usage. As of 1946, the subject site was zoned G Light Industry. By 1956 it was zoned M2 Light Industry and has been ever since. The same change from M2 to B2 was made one block to the south at 8930 and 8950 Gross Point Road in 2007. STAFF RECOMMENDATIONS Staff recommends that the petitioner’s request to amend the zoning map to change the zoning district for 9016 Gross Point Road (commonly known as 9008-9018 Gross Point Road) from M2 Light Industry to B2 Commercial be APPROVED, subject to the attached Proposed Positive Findings of Fact. ATTACHMENTS 1. Proposed Positive Findings of Fact for 2021-09P 2. Aerial Map VOSDOCS-#586786-v1-Master_Plan_Commission_Report_for_2021-09P__zoning_map_amendment_for_9016_Gross_Point 5  DRAFT Plan Commission Meeting Minutes Date: April 15, 2021 A motion was made by Commissioner Franklin and seconded by Commissioner Burman to approve the minutes of the April 1, 2021 Plan Commission meeting. The chairman read the following statement into the record. Until further notice, meetings of the Skokie Plan Commission will be electronically, with a majority of members participating via remote access in order to comply with the State of Illinois Gubernatorial Disaster Proclamation. Members of the public who wish to comment as to an item on the published legal notice must submit their statement or question in writing to Steve Marciani at steve.marciani@skokie.org and all properly submitted statements or questions will be presented and read during the relevant portion of the meeting. Written comments also may be submitted by email to citizencomments@skokie.org ; by mail to Village of Skokie, Attn: Matt Brandmeyer, Ex Officio Plan Commissioner, 5127 Oakton Street, Skokie, IL 60077; or via the Village’s drop box (no later than noon the day of the meeting) located by the public entry to Village Hall. The chairman called the roll to confirm a quorum. All commissioners were present. Case Description: 2021-09P – Zoning Map Amendment: 9016 Gross Point Road Ahron Wulkan, on behalf of Luigi Randazzo, is requesting a zoning map amendment to rezone 9016 Gross Point Road (commonly known as 9008-9018 Gross Point Road) from M2 Light Industry to B2 Commercial. PIN: 10-16-410-031-0000 Discussion and Interested Parties Legal notice was advertised, posted, and delivered to property owners in the area as prescribed by the Zoning Chapter. Corporation Counsel determined that notice was proper and correct. Tim Hauge and Luigi Randazzo, of Keystone Planning + Design presented the case. They are proposing a re-development of the ½-acre site of 4 older, single-family homes which are adjacent to the Public Works facility and Fire Department Station 18. The new development will be a 1-story, 4,700 sq. ft. commercial building for a dental clinic. Thirty off-street parking spaces will be provided. Staff requested that the staff report be submitted into the record as presented. The residential use of the property has been non-conforming for a long time. Historically, the subject site was zoned G Light Industry in 1946 and changed to the current M2 by 1956. The proposed use is equally suited for M2 as well as B2 zoning. It is consistent with the Comprehensive Plan for commercial and service employment uses. In 2007, the same VOSDOCS-#586786-v1-Master_Plan_Commission_Report_for_2021-09P__zoning_map_amendment_for_9016_Gross_Point 6 change from M2 to B2 was made for the property to the south at 8930 and 8950 Gross Point Road. A commissioner asked if it was customary to notify the non-conforming homes of a zoning change. Staff responded that all 4 homes are rentals occupying a single lot. Notice was sent to the taxpayer of record as well as to each renter. There were no public comments regarding the case. There were no further questions from the commission and the petitioners had nothing more to add. Recommendations and Voting A motion was made to approve the request for a zoning map amendment to rezone 9016 Gross Point Road (commonly known as 9008-9018 Gross Point Road) from M2 to B2. Motion: Mathee Second: Mitchell Ayes: 9 Nays: 0 VOSDOCS-#586786-v1-Master_Plan_Commission_Report_for_2021-09P__zoning_map_amendment_for_9016_Gross_Point 7  Plan Commission Case 2021-09P - 9016 Gross Point Legend 0 300 600 Print Date: 4/8/2021 Notes ft Disclaimer: The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. This map is for general information purposes only. Although the information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. 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SHWLWLRQHUVKDOOSD\DOOFRVWVUHODWHGWRDQ\KHDULQJVFRQGXFWHGDVDUHVXOWRI QRQFRPSOLDQFHZLWKDQ\RIWKHSURYLVLRQVRIWKHHQDEOLQJRUGLQDQFH7KHFRVWV VKDOOLQFOXGHEXWQRWEHOLPLWHGWRFRXUWUHSRUWHUIHHVDWWRUQH\IHHVDQGVWDII WLPHUHTXLUHGUHVHDUFKLQJDQGFRQGXFWLQJVDLGKHDULQJ 6WDQGDUG     $77$&+0(176  3URSRVHG3RVLWLYH)LQGLQJVRI)DFW  &KLSRWODQH([KLELW  (OHYDWLRQVGDWHG0DUFK  /DQGVFDSH3ODQGDWHG-XQH                    RI  127('5$:,1*,6127726&$/( dKh,zs͘ 7 Ϯ͕ϯϯϲ^& 6$56.(7&+)25 ,/WKd>Ey,//d 728+<0$5.(73/$&( :728+<$9( 6.2.,(,/ ΛϮϬΖͲϬΗ/EZDEd^͗ 6725(12 ϭϬZDy͘/EZ/sͲd,ZKh',>E MAY 3, 2021 ϰZDy͘&KZZ,/E'Z/sͲd,ZKh',>E 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PLAN COMMISSION REPORT 2021-12P: Special Use Permit Plan Commission Council Chambers, 8:00 PM, May 3, 2021 To: Mayor and Board of Trustees From: Paul Luke, Plan Commission Chairperson Re: 2021-12P: Special Use Permit, Outdoor Dining Chipotle Mexican Grill/Chipotlane, 3654 Touhy Avenue Related Case – 2021-12P: Special Use Permit – limited-service restaurant with a drive-though PLAN COMMISSION ANALYSIS During its April 15, 2021, meeting, the Plan Commission heard a request outdoor dining in conjunction with the special use permit for a Chipotle Mexican Grill limited service restaurant with a drive-through in case 2021-11P in a B2 Commercial district. The request is for an 18-seat patio at the northwest corner of the building. The patio will be fully screened from the drive-through facility with fencing. There was no discussion from the Commission regarding this case. No additional relief was discovered during the review of this case nor is any necessary. Additional analysis and the discussion can be found in the attached Staff Report and meeting minutes. INTERESTED PARTIES Legal notice was advertised, posted, and delivered to property owners in the area as prescribed by the Zoning chapter of the Village Code. No interested parties provided testimony at the hearing. APPEARANCE COMMISSION Case 2021-008A was reviewed and approved at the February 10, 2021, Appearance Commission meeting. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommended, by a vote of 9 ayes and 0 nays, that the petitioner’s request for a special use permit for outdoor dining associated with a limited service restaurant with drive-through at 3654 Touhy Avenue in a B2 Commercial district be APPROVED, based upon the Positive Findings of Fact and Plan Commission Recommended Conditions. VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 1 of 10 ATTENDANCE AYES NAYS ABSENT Mitchell (moved) X Quane X Lakhani X Robinson X Pure-Solvin X Franklin (second) X Mathee X Burman X Luke X ATTACHMENTS 1. Plan Commission Recommended Conditions for 2021-12P, dated May 3, 2021 2. Plan Commission Positive Findings of Fact for 2021-12P, dated May 3, 2021 3. Draft Plan Commission Minutes for the April 15, 2021 meeting 4. Staff Report for 2021-12P, dated April 15, 2021 5. Patio Plan, dated May 3, 2021 6. Land Use and Zoning Map VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 2 of 10 PLAN COMMISSION RECOMMENDED CONDITIONS 2021-12P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, May 3, 2021 1. The petitioner shall operate and maintain the Subject Property in substantial conformance with the patio plan dated May 3, 2021. (Standard) 2. The petitioner shall comply with all applicable conditions in the special use permit and site plan approval ordinances for this site. 3. Any outdoor sound systems shall at all times maintain audio levels that are compliant with the Skokie Village Code. (Standard) 4. Waste receptacles shall be placed on the Subject Property for the use of customers, and that the Health and Human Services Department shall determine the size, type, and location of these units, including 1 waste receptacle in the outdoor dining area and 1 waste receptacle at the restaurant entrance. (Standard) 5. The use will comply with all standard conditions in Section 118-93(e) of the Skokie Village Code for outdoor dining. 6. At least once during every 4 hours of operation and before opening and closing of the business, employees shall patrol the Subject Property and clear it of debris. VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 3 of 10 PLAN COMMISSION POSITIVE PINDINGS OF FACT 2021-12P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, May 3, 2021 Consideration Finding The request is consistent with the The proposed use is consistent with the intent of the Comprehensive Plan. retail/service employment land use designation in the Comprehensive Plan. The request will not adversely affect The request is not expected to adversely affect adjacent properties. adjacent properties, as it is part of a larger overall development. The request is compatible with the The request is compatible with the existing or existing or allowable uses of allowable uses of adjacent properties. adjacent properties. The request demonstrates that Adequate public facilities, including roads, adequate public facilities, including drainage, utilities, and police and fire protection roads, drainage, utilities, and police exist or will exist to serve the requested use at and fire protection exist or will exist the time such facilities are needed. to serve the requested use at the time such facilities are needed. The request demonstrates adequate The request demonstrates adequate provision for provision for maintenance and use maintenance and use of the associated of the associated structures. structures. The request has considered and, to The request has considered and is expected to the degree possible, addressed the address any adverse effects on the natural adverse effects on the natural environment. environment. The request will not create undue The request will not create undue traffic traffic congestion. congestion. The request will not adversely affect The request will not adversely affect public public health, safety, and welfare. health, safety, and welfare. VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 4 of 10  DRAFT Plan Commission Meeting Minutes Date: April 15, 2021 A motion was made by Commissioner Franklin and seconded by Commissioner Burman to approve the minutes of the April 1, 2021 Plan Commission meeting. The chairman read the following statement into the record. Until further notice, meetings of the Skokie Plan Commission will be electronically, with a majority of members participating via remote access in order to comply with the State of Illinois Gubernatorial Disaster Proclamation. Members of the public who wish to comment as to an item on the published legal notice must submit their statement or question in writing to Steve Marciani at steve.marciani@skokie.org and all properly submitted statements or questions will be presented and read during the relevant portion of the meeting. Written comments also may be submitted by email to citizencomments@skokie.org ; by mail to Village of Skokie, Attn: Matt Brandmeyer, Ex Officio Plan Commissioner, 5127 Oakton Street, Skokie, IL 60077; or via the Village’s drop box (no later than noon the day of the meeting) located by the public entry to Village Hall. The chairman called the roll to confirm a quorum. All commissioners were present. Case Descriptions: 2021-11P – Special Use Permit: 3654 Touhy Avenue CH Retail Fund 1/Chicago Touhy Marketplace, LLC, on behalf of Chipotle Mexican Grill, is requesting a special use permit for a limited-service restaurant with a drive-through at 3654 Touhy Avenue in a B2 Commercial zoning district and relief from the Skokie Village Code from §82-28(b)(1)a. to allow three (3) signs not facing public streets frontage and to allow the tower feature sign, §82-22(b)(1) to allow signs to project above the physical dimensions of the canopy, and any other relief discovered during the review of this case. 2021-12P – Special Use Permit: 3654 Touhy Avenue CH Retail Fund/Chicago Touhy Marketplace, LLC, on behalf of Chipotle Mexican Grill, is requesting a special use permit for outdoor dining at a limited service restaurant with a drive- through at 3654 Touhy Avenue in a B2 Commercial zoning district and any other relief discovered during the review of this case. Discussion and Interested Parties Legal notice was advertised, posted, and delivered to property owners in the area as prescribed by the Zoning Chapter. Corporation Counsel determined that notice was proper and correct. As both cases were related, they were discussed together but voted on separately. Staff reports were written and presented by seasonal interns, Chris Masar and Taha Doha. VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 5 of 10 Kristin Moan, architect for Chipotle, presented the cases. David Hanson, representing the landlord, was also in attendance. They are requesting a special use permit for the now vacant M Burger site to become a Chipotle limited service restaurant with a drive through component; they are just updating what is already on site. They are also requesting relief for 3 signs not facing public street frontage and to allow the tower sign to project above the canopy. Ms. Moan further explained the new drive-through concept for Chipotle. It is strictly a pick- up window. Orders are made first on-line or through an app. They believe that just having a pick-up window would expedite service by not having to order through a speaker box first. Twenty-three parking spaces will be provided which exceeds the requirement and the drive-through queue can accommodate 14 cars which staff agreed is adequate. The chairman asked about the hours of operation. They will be open at 10:45 AM to 10 PM. They will not be serving breakfast. Ms. Moan described a small addition to the west side of the building and therefore, the seating for the seasonal outdoor dining patio will be reduced to 18 seats and located further to the northwest. A commissioner asked how this pick-up window will operate and if there will be any confusion with patrons pulling up to the window to order. Ms. Moan stated this is a new Chipotle concept. There will be 2 spaces off to the side where people can pull over to place their order. When the order is ready, they can go back into the queue to pick up. It will take approximately 15-30 seconds to retrieve orders. Another commissioner commented that he has not seen this type of drive-through before. Ms. Moan replied that this is the new model for Chipotle and as leases come due this new drive-through will be implemented. Another commissioner inquired about a trash receptacle at the drive-through. Ms. Moan stated that if it is a requirement then it will be added. Staff noted that Condition #7 of 2021-11P staff report does list it as a recommended condition. Signage relief for 3 signs is recommended from the Village’s Sign Code because the property faces parking lots and other commercial tenants and has no street frontage. The front entrance is on the north side and needs additional signage to identify the use. It should be noted that the previous tenant was granted the same signage relief including the tower sign. Staff requested that reports be entered into the record as presented except for the following: as the landscaping for the site will not be changing, the current landscaping plan is still in effect and Condition #2 from the 2021-11P staff report should be stricken from the recommended conditions. Several commissioners complimented the interns for well-done reports and presentations. There were no public comments regarding the case. VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 6 of 10 Recommendations and Voting Case 2021-11P – Special Use Permit A motion was made to approve the request as amended by staff for a limited service restaurant with a drive-through at 3654 Touhy Avenue with relief from the Skokie Village Sign Code to allow 3 signs not facing public street frontage and a tower sign that projects over the physical dimension of the canopy. Motion: Burman Second: Mathee Ayes: 9 Nays: 0 Case 2021-12P – Special Use Permit A motion was made to approve the request for outdoor dining at a limited service restaurant with a drive-through at 3654 Touhy Avenue. Motion: Mitchell Second: Franklin Ayes: 9 Nays: 0 The Plan Commission congratulated Commissioners Keith Robinson and Alison Pure-Slovin on their recent election to the Village Board as new Trustees. They thanked them for their service to the Commission and wished them Good Luck. They also thanked Trustee Karen Gray-Keeler for her service as liaison to the Plan Commission and to the Village. VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 7 of 10 STAFF REPORT 2021-12P: Special Use Permit Plan Commission Council Chambers, 8:00 PM, April 15, 2021 To: Paul Luke, Plan Commission Chairperson From: Steve Marciani, AICP, Planning Supervisor Taha Doha, Planning Intern Re: 2021-12P: Special Use Permit 3654 Touhy Avenue Related Case – 2021-12P: Special Use Permit – limited-service restaurant with a drive-though General Information Location 3654 Touhy Avenue Purpose To request a special use permit for outdoor dining and any relief that may be discovered during the review of this case. Petitioner CH Retail Fund I/Chicago Touhy Marketplace Size of Site 25,475 ft2 (0.6 acres) with frontage on Touhy Street Existing Zoning & B2 Commercial – Formerly M-Burger Land Use Adjacent Zoning & North B2 Commercial – Department store, warehouse club, or Land Use superstore South MB Manufacturing and Business – Whole sale trade establishment (Village of Lincolnwood) East B2 Commercial – PNC Bank (with drive-through) West B2 Commercial – Wendy’s (with drive-through) Comprehensive Plan The site is designated as retail/service employment. SITE INFORMATION  The broader site contains multiple commercial services with frontage on Touhy.  The site is accessible from Lawndale Ave on the east which has right-of-way from Touhy.  A public sidewalk is available south of the site on Touhy with existing transformer remaining on the Southeast corner. VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 8 of 10  An additional 334 square feet will be added to south-west end of existing building, which previously held outdoor dining for M-Burger. (Case #2013-43P) PETITIONER’S SUBMITTAL CH Retail Fund I/Chicago Touhy Marketplace, LLC, on behalf of Chipotle Mexican Grill, is requesting an approval to allow outdoor dining for a limited-service restaurant with drive-through per the regulations of the §118-93(e) outdoor dining. The proposed dining is shown on the Northwest corner of the site. The petitioner submitted the following statement: Outdoor seating will be a huge value-add for Chipotle. More business, an increase in revenue and more advertisement. The outdoor seating will give Chipotle customers more options for their dining experience and is sure to expand the capacity of customers that can be served. Chipotle is located in a place that received high traffic. Looking to reuse existing outdoor dining area for new tenant, as the special use ordinance for outdoor dining was repealed in February 2020. This special use is in conjunction with the special use permit for Chipotle limited service restaurant with a drive-through in 2021-11P. VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 9 of 10 STAFF ANALYSIS Staff Comment and Review requests were sent to all pertinent departments and were received from Environmental Health and Planning Divisions. All other departments returned the requests with no comments regarding the subject case. Environmental Health Provide garbage container within the exterior outdoor dining area. Planning The Planning Division supports the request. The applicant will comply with all the requirements for outdoor dining in §118-93(e) of Zoning chapter. This proposal is smaller than the previous M-Burger outdoor dining due to the small addition on the west side of the building. The area will be screened from the drive-through facility by a decorative fence. The proposal will have 18 seats. No relief was discovered during the review of this case. STAFF RECOMMENDATIONS Staff recommends that the petitioner’s request for outdoor dining associated with a limited service restaurant with drive-through at 3654 Touhy Street in a B2 Commercial district be APPROVED, based upon the Proposed Positive Findings of Fact and subject to the recommended conditions below. RECOMMENDED SPECIAL USE PERMIT CONDITIONS 1. The petitioner shall operate and maintain the Subject Property in substantial conformance with the outdoor dining plan in this report. (Standard) 2. The petitioner shall comply with all applicable conditions in the special use permit and site plan approval ordinances for this site. 3. Any outdoor sound systems shall at all times maintain audio levels that are compliant with the Skokie Village Code. (Standard) 4. Waste receptacles shall be placed on the Subject Property for the use of customers, and that the Health and Human Services Department shall determine the size, type, and location of these units, including 1 waste receptacle in the outdoor dining area and 1 waste receptacle at the restaurant entrance. (Standard) 5. The use will comply with all standard conditions in Section 118-93(e) of the Skokie Village Code for outdoor dining. 6. At least once during every 4 hours of operation and before opening and closing of the business, employees shall patrol the Subject Property and clear it of debris. VOSDOCS-#586847-v1-Master_Plan_Commission_Report_for_2021- 12P__Special_use_permit_for_outdoor_dining_for_Chipolte_at_3653_Touhy_ 10 of 10  GENERAL NOTES 1. REFER TO SHEET A131 FOR EQUIPMENT LIST AND FURNITURE SCHEDULE. 2. ALL DIMENSIONS TO EXTERIOR OR EXISTING WALLS ARE TO THE FINISH FACE OF THE EXISTING GYP. BD. 3. ALL DIMENSIONS ARE TO FACE OF FRAMING, EDGE OF EQUIPMENT, OR CENTERLINE OF EQUIPMENT UNLESS NOTED OTHERWISE. 4. ALL FURNITURE TO BE SQUARE/PARALLEL TO TENANT SPACE/WALLS AS SHOWN ON PLANS. FFE PLAN KEYNOTES 1 HOOD ABOVE 2 REUSE EXISTING CO2 REMOTE FILLER IN EXISTING LOCATION 3 RELOCATE EXISTING ELECTRICAL PANELS 4 BYPASS DISTRIBUTION PANEL, SEE ELEC PLANS 5 DOORBELL - REFER TO ELEC. DWGS - INSTALL @ 36"- 48" A.F.F. 6 HOSE BIB - REFER TO PLUMB. DWGS. 1H 1H 7 CHEMICAL CLEANER DISPENSING SYSTEM WITH INTEGRAL AIR GAP - REFER TO PLUMB. DWGS. MAIN ENTRY 6 10.1 100 3D 3D 3D 3D 3D 2 3C.1 10 14C 10.2 8 OFFICE DESK AND SHELVING - REFER TO AND ELECTRICAL DWGS FOR MOUNTING HEIGHT AND OUTLET LOCATIONS 3C.1 A702 1F UTENSIL BELOW 9 WATER FILTER ABOVE, REFER TO PLUMBING DRAWINGS 6C 101 42 10.2 10.1 3C.1 3C.1 3D 10 TELEPHONE BOARD ABOVE, REFER TO ELECTRICAL DRAWINGS 3D 5B 3D 69B 11 MOVEABLE BACK-UP TRASH BINS FOR DINING AREA TRASH SURROUNDS (TYP OF 2) 32C 3D 17A.2 MOVEABLE LINEN BINS WITH LIDS BELOW (TYP OF 4) 3C.1 3C.1 3D 18B 12 10' - 0 1/2" 23A 32D 3D ADDITION 1F 24.3 10 43 5C 13 PATIO RAILING, SEE SHEET SP100 FOR DIMENSIONS 40D 3D 24.5 10.1 56 3C.1 11 3C.1 14 RELOCATE EXISTING ROOF ACCESS LADDER 3D 3D DML 107 3D 1 2 3 3D 40A 39B 2 39B.1 57 DINING POS 60A 2A PASSAGE 6 41.4 102 108 103 4C STORE NO.: 3974 3E 3E 3E 10 3654 W TOUHY AVE 67 24.3 10.1 40B 2F.1 24.5 11 RESTROOM RESTROOM 3E 3E 3E 13 104 105 ORDERING SERVING COOKING 110 15 106 109 SKOKIE, IL 60076 "TOUHY MARKET PLACE" 17A 1.1 1A 31 3E 3E 3E 12 12 12 14 13B 2F.1 14A 8 32B 38 12 12 7 ADDITION 3E 3E 3E 33' - 8" 32.2 37 18 4A 20 11 37.1 10 15 26 19 2A 17A 2 OFFICE 12 12 12 12 113 25.1 16 10 13B 4 55 13C 13C 15 16 12 12 1 16.1 35.2 7B.1 2' - 8" 12 12 12 12 12 12 13C 12 24.5 24.3 22.1 23 22.2 70 65 34 33 35.2 11 10.1 10 12 13C 12 4' - 6" 7B.1 COOLER 8A 112 30 KITCHEN 3' - 0" HOLD 23 111 11 14 9 8A 6 7A 3 62B 61A ISSUE: 31.6 30.2 30 29.4 29.2 30.2 66B 9' - 4" VILLAGE BOARD 32 ADDITION DATE: 05-03-2021 5 SCALE: As indicated NOTE: RELOCATE EXISTING WATER SERVICE ENTRY LOCATION - CURRENTLY COMES THROUGH BUILDING AT THE COOKING AREA RELOCATE EXISTING LOCATION OF ROOF DRAINS - CURRENTLY COMES THROUGH KITCHEN HOOD. THE ROOF DRAIN HAS A 2' OFFSET AND COMES DOWN INTO THE WALL PARTITION ADJACENT TO THE EXISTING ELECTRICAL PANEL WALL (RED BOX NOTED IN SKETCH ICP 2 2 PATIO PLAN 1 FURNITURE, FIXTURE & EQUIPMENT PLAN ABOVE). FROM THERE, ROOF DRAIN TIES INTO THE UNDERGROUND STORM SEWER LINE AND EXITS THE SOUTH SIDE OF THE BUILDING. ICP 2 1/4" = 1'-0" ICP 2 1/4" = 1'-0"  Plan Commission Cases 2021-11P and 2021-12P - 3654 Touhy Legend 0 300 600 Print Date: 4/8/2021 Notes ft Disclaimer: The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. This map is for general information purposes only. Although the information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground.