Fine Arts Commission

Agenda Skokie Fine Arts Commission June 14, 2023 7 p.m. Skokie Village Hall Conference Rooms D&E I. Call to Order II. Upcoming Projects a. October 2023 National Arts and Humanities Month b. Spring/Summer 2023 Skokie Through the Lens i. Submission Form - https://skokie- portal.app.transform.civicplus.com/forms/33758 ii. Entries will automatically be emailed to liaison, chair and subcommittee members (Levan, Waxberg and Hatchett) c. October Storytelling Event i. Take Flight Dates ii. Theme Suggestions d. Cultural Arts Grants i. Discuss non-for-profit grants 1. Do we want to continue? 2. Do we want to grant fewer for more money? ii. Discuss school grants 1. FYI letter sent to administrators of schools with a Skokie address iii. Review applications to simplify iv. Grant workshop? If application is simpler, is it necessary? III. New Business IV. Adjournment Upcoming meetings: July 12, 2023 August 9, 2023 Skokie Village Hall 5127 Oakton Street Skokie, IL Conference Rooms D&E #611993  SKOKIE FINE ARTS CULTURAL ARTS GRANT APPLICATION & GUIDELINES 2019 - 2020 CULTURAL ARTS GRANT FOR SKOKIE SCHOOLS Council-Manager Government DEADLINE FOR the Cultural Arts Grant for Skokie Schools Mayor George Van Dusen APPLICATIONS: Friday, September 27, 2019 Clerk Pramod C. Shah Trustees Michele L. Bromberg In 1966, the Village of Skokie became the first municipality in Karen Gray-Keeler Illinois to establish a Fine Arts Commission. This citizen advisory Ralph Klein committee is comprised of Mayoral appointees who advise the Randall E. Roberts Edie Sue Sutker Village’s Board of Trustees. Through its granting opportunities as Ilonka Ulrich well as other projects that the Commission undertakes each year, Manager John T. Lockerby the Commission encourages, supports and promotes the arts. Counsel Michael M. Lorge The Cultural Arts Grant for Skokie Schools ($500.00) requires the Fine Arts Commission submission of a basic application. Applications will be reviewed Pam Garbarini, Chair by the Fine Arts Commission in fall 2019. These grants offset the Mira Chander cost of providing fine arts programming in Skokie schools. Shawn Gebhardt Debra Hatchett New applicants and interested parties are encouraged to attend Jacqueline Moses Sonya Osseny the Fine Arts Commission Grants workshop that is scheduled Richard Reeder on Wednesday, September 11, 2019, 7:30 p.m., Conference Jeff Rhodes Room A, Skokie Village Hall, 5127 Oakton Street, Skokie. Hope Salmanoff Maya Snitman Sharon Vicker Liya Wang Award Process: Applications are reviewed in the order received. Ellen Waxberg (1) Commission receives completed applications Pamela Williams by September 27, 2019. (2) Commission reviews grant applications in fall 2019. (3) Grantees are required to complete the evaluation forms immediately upon completion of program. A copy of this evaluation is attached. (4) Checks are distributed.  2019-2020 CULTURAL ARTS GRANT FOR SKOKIE SCHOOLS PROGRAM GUIDELINES FUNDING MAXIMUM IS UP TO $500 FUNDING SOURCE Grant monies to fund fine arts events and activities are drawn from Village of Skokie funds. WHO IS ELIGIBLE?  Skokie public and private schools who host professional visiting artists. REQUIREMENTS  All proposed programs/projects must take place between May 1, 2019 and April 30, 2020.  Applicants must comply with Title VII of the Civil Rights Act of 1964 and assure the Skokie Fine Arts Commission that no person will be excluded from participation or be denied on the basis of sex, race, sexual orientation, color, religion, ancestry, age, national origin, or disability.  Applicants must submit an evaluation immediately upon completion of program. A copy of the evaluation form is attached to this application. Grant money will not be released unless a completed evaluation form is received by the Skokie Fine Arts Commission.  All disbursement requests must be received by the Village before April 1, 2020. REVIEW STANDARDS  Emphasis on fine arts, music and dance.  Cultural diversity programming.  Impact on Skokie students (i.e. percentage of Skokie students that will attend the event). SKOKIE FINE ARTS COMMISSION WILL NOT FUND:  Unsigned, incomplete or late applications.  Individual artists unless sponsored by a Skokie arts organization.  Travel expenses.  Applicants who do not return evaluation forms. QUESTIONS? Contact Ann Tennes, Director of Marketing and Communications, at ann.tennes@skokie.org or 847-933-8257.  SKOKIE FINE ARTS COMMISSION CULTURAL ARTS GRANT FOR SKOKIE SCHOOLS The purpose of this granting program is to allow Skokie schools to supplement their fine arts curricula by presenting artists and/or performing arts groups to their students. School/PTA: ______________________________________________________________________________ Address:___________________________________________________________ Zip Code: ______________ (Where you would like communication to be sent) Contact Person: ____________________________________________________________________________ Daytime Telephone Number: ______________________________ Email: _____________________________ Please describe the program for which the funds are being requested. Include the following information: 1. Name of artist or performing group __________________________________________________________________________________________ 2. Title of program __________________________________________________________________________________________ 3. Date, time and location of program __________________________________________________________________________________________ 4. Number and age of Skokie children participating __________________________________________________________________________________________ Funding Limit: $500 Amount Requested $____________________________ Please attach the items listed below. All applications must be complete and include these items in order to be eligible:  A resume or brochure describing the artist or performing arts group you wish to present to your school.  A signed contract between the school/PTA and the artist or performing group. Continued on next page… #191344 STATEMENT OF ASSURANCES If a grant is awarded, the applicant agrees to credit the Village of Skokie Fine Arts Commission (SFAC) for their support in all publicity and media materials used in connection with the funded project. An evaluation form must be submitted at program’s completion and is a condition of funding. The applicant also assures the SFAC that funding will be administered by the applicant; that any funds received under this grant shall not be used to replace funds normally budgeted for the same program; and that funds received shall be used solely for the described activities. __________________________________________________________________________________________ Signature of Preparer Title Date __________________________________________________________________________________________ Signature of School Principal Date #191344  SKOKIE FINE ARTS COMMISSION CULTURAL ARTS GRANT EVALUATION GRANTING YEAR 2019-2020 GRANTEE: _____________________________________________________________________________ ADDRESS: ______________________________________________________________________________ PHONE #: ______________________________________________________________________________ COMPLETED PROGRAM NAME: _______________________________________________________ TOTAL EXPENDITURES: _______________________________________________________________ NUMBERS REACHED BY PROJECT: • AS PARTICIPANTS: __________________________________________________________ • AS AUDIENCE ATTENDEES: __________________________________________________ • SKOKIE RESIDENTS: ________________________________________________________ ON A SEPARATE SHEET OF PAPER PLEASE ANSWER THE FOLLOWING: • GRANTEE’S EVALUATION OF PROJECT • SUCCESS/FAILURE OF PROJECT #191344  Project Grant Application & Guidelines GRANTING YEAR 2019-2020 PROJECT GRANT FOR SKOKIE ARTS ORGANIZATIONS DEADLINE FOR APPLICATIONS: Friday, September 27, 2019 Governing bodies with taxing powers, parent-teacher organizations and organizations that currently receive funding through the Village’s Grant Programming Budget are not eligible to apply. Skokie schools seeking art funding should refer to the Fine Arts Commission’s Cultural Arts Grants for Skokie Schools. In 1966, the Village of Skokie became the first municipality in Illinois to establish a Fine Arts Commission. This citizen advisory committee is comprised of Mayoral appointees who advise the Village’s Board of Trustees. Through its granting opportunities, as well as other projects that the Commission undertakes each year, the Commission Council-Manager encourages, supports and promotes the arts. Government Mayor George Van Dusen Clerk Pramod C. Shah Trustees Michele L. Bromberg Skokie arts organizations that sponsor visual, audio and Karen Gray-Keeler creative art projects such as Artist-in-Residence programs Ralph Klein Randall E. Roberts are invited to submit an application. Priority is placed on Edie Sue Sutker Ilonka Ulrich fine arts projects that are provided by minority-based Manager John T. Lockerby Counsel Michael M. Lorge groups to under-served audiences of the Village of Skokie. Fine Arts Commission Pam Garbarini, Chair New applicants and interested parties are encouraged Mira Chander Shawn Gebhardt to attend the Skokie Fine Arts Commission Grants Debra Hatchett Jacqueline Moses workshop scheduled for Wednesday, September 11, Sonya Osseny 2019 in Conference Room A at Skokie Village Hall, 5127 Richard Reeder Jeff Rhodes Oakton Street, Skokie at 7:30 p.m. Hope Salmanoff Maya Snitman Sharon Vicker Liya Wang Ellen Waxberg Pamela Williams Award Process: (1) Grant applications must be received by Friday, September 27, 2019. (2) Commission reviews all grant applications in fall 2019. (3) Award letters are mailed out in fall 2019. (4) Grantees are required to submit a program summary/evaluation form upon completion of program. (Evaluation form attached.) (5) Checks are distributed upon receipt of evaluation form.  2019-2020 SKOKIE FINE ARTS PROJECT GRANT PROGRAM GUIDELINES FUNDING SOURCE Grant monies to fund fine arts events and activities are drawn from Village of Skokie funds. WHO IS ELIGIBLE?  Village of Skokie not-for-profit arts organizations.  Skokie non-art organizations which choose to sponsor arts programming that is of a non-religious nature and is open to the general public.  Governing bodies with taxing powers, parent-teacher organizations, organizations that currently receive funding through the Village’s Grant Programming Budget are not eligible to apply. REQUIREMENTS  All proposed programs/projects must take place between May 1, 2019 and April 30, 2020.  The organization submitting the application must make a matching financial contribution of at least 25 percent of the cost of the project.  Applicants must comply with Title VII of the Civil Rights Act of 1964 and assure the Skokie Fine Arts Commission that no person will be excluded from participation or be denied on the basis of sex, race, sexual orientation, color, religion, ancestry, age, national origin, or disability.  All Project Grant evaluations must be completed and returned before grant money is distributed. A copy of the evaluation form is attached.  Grant applications must be submitted no later than 5 p.m. on Friday, September 27, 2019. REVIEW STANDARDS  Emphasis on fine arts, music and dance.  Cultural diversity programming.  Evidence of an organization’s ability to carry out the project or the success of an event that already occurred.  Demonstration of the ability to secure funding from other sources.  Impact on residents of Skokie (i.e. percentage of Skokie residents that will attend the event). SKOKIE FINE ARTS COMMISSION WILL NOT FUND:  Capital improvements or construction costs.  Purchase of permanent equipment.  An existing deficit from a previous year or project.  Existing staff costs for non-arts organizations.  Existing annual art-related programs.  Personal expenses such as child care and unrelated wages lost due to proposed project commitment.  Unsigned, incomplete or late applications.  Individual artists unless sponsored by a Skokie arts organization.  Travel expenses.  Applicants who do not return the evaluation form. #190376 Questions? Contact Ann Tennes, Director of Marketing and Communications, ann.tennes@skokie.org or 847/933-8257. 2019-2020 SKOKIE FINE ARTS PROJECT GRANT APPLICATION PLEASE USE THE CHECKLISTS BELOW TO VERIFY ALL REQUIRED MATERIAL HAS BEEN SUBMITTED AND GUIDELINES ACKNOWLEDGED. TIMELINE AND CHECKLIST:  Return completed application to: Skokie Village Hall - Village Manager’s Office ATTN: Skokie Fine Arts Commission 5127 Oakton Street Skokie, Illinois 60077  Applications must be submitted by 5 p.m. on Friday, September 27, 2019.  Late or incomplete applications will not be accepted. ALL APPLICANTS MUST PROVIDE:  Completed application form.  A project narrative including the following items: (narrative to be no more than two (2) pages in length) 1.) General overview and timeline. 2.) Names of principal personnel. 3.) Goals and evaluation procedures. 4.) Target audience for project/organization. 5.) Specifically identify how the project benefits Skokie residents. 6.) How this proposal complies with the standards set forth by the Skokie Fine Arts Commission.  A copy of signed agreement, letter or contract from the artist(s) and/or performer(s).  A publication, brochure, program or promotional material, etc. listing the Skokie Fine Arts Commission as sponsors.  A brief description of the organization’s history (to be no more than one (1) page in length).  A current list of the organization’s officers and board members, including addresses and phone numbers.  A calendar of the organization’s board meetings and other events.  One (1) copy of current proof of not-for-profit incorporation status.  The program evaluation form to be submitted immediately after the program concludes. #190376  2019-2020 SKOKIE FINE ARTS PROJECT GRANT APPLICATION ORGANIZATION - INFORMATION Legal Name of Organization:_________________________________________________________________ Chief Administrative Officer: __________________________________________Phone:_________________ Contact Person: (person filing application - if different from Chief Administrative Officer) ________________________________________________________________Phone:__________________ Street Address: (where you would like communication to be sent) ________________________________________________________________________________________ City, State: ________________________________________________Zip Code:______________________ Phone: ___________________________________________Fax: ___________________________________ Contact Person E-mail: ________________________________________________________________________________________ Social Security/Tax ID#: __________________________________________Year Founded: _____________ ORGANIZATION - STATUS  Not-for-Profit Association  Not-for-Profit Corporation  IRS Tax Exempt  Other:_________________________________________________________________________ ORGANIZATION - STATUS Number of Participants _________________________________________________________________________ Number of expected audience members from the Skokie community _____________________________________ Number of Artists involved ______________________________________________________________________ Does this program/project provide direct financial payment to Skokie artists? (circle one) YES NO If yes, how many? ____________________________________________________________________________ (continued) #190376 Has your organization applied to the Illinois Arts Council or another re-granting agency for fund for this project? Source:______________________________________________________________ Amount: _____________ Source:______________________________________________________________ Amount: _____________ Source:______________________________________________________________ Amount: _____________ ORGANIZATION - FISCAL INFORMATION For the last completed fiscal year: Expenditures ____________________________________Revenues ____________________________________ BUDGET DETAIL - ANTICIPATED PROJECT INCOME AMOUNT Membership Fees/admissions $_______________________________________ Contractual or operational revenue $_______________________________________ Applicant’s contribution (must be at least 25% of total cost) ________________________________________ Other income/funding sources Source:_________________________________ Amount:$________________________________ Source:_________________________________ Amount:$________________________________ TOTAL OPERATING INCOME $_______________________________________ BUDGET DETAIL - ANTICIPATED PROJECT EXPENSES AMOUNT Personnel Artistic $_______________________________________ Administrative $_______________________________________ Contractual Services Artistic $_______________________________________ Materials $_______________________________________ Space Rental $_______________________________________ Marketing $_______________________________________ Capital Expenditure/Equipment/Supplies $_______________________________________ (Related to this project) TOTAL PROJECT EXPENSE $_______________________________________ NET LOSS/GAIN (Anticipated Income – Anticipated Project Expenses) $___________________________________ SKOKIE FINE ARTS COMMISSION GRANT REQUEST $_________________________________________ (continued) #190376 STATEMENT OF ASSURANCES If a grant is awarded, the applicant agrees to credit the Village of Skokie Fine Arts Commission (SFAC) for their support in all publicity and media materials used in connection with the funded project. A final program evaluation form must be submitted immediately after the program concludes and is a condition of funding. The applicant also assures the SFAC that funding will be administered by the applicant; that any funds received under this grant shall not be used to replace funds normally budgeted for the same program; and that funds received shall be used solely for the described activities. ________________________________________________________________________________ Signature of Chief Administrative Officer Date ________________________________________________________________________________ Signature of Person Filing Application Title Date (if different than the Chief Administrative Officer) Return completed application to: Skokie Village Hall - Village Manager’s Office ATTN: Skokie Fine Arts Commission 5127 Oakton Street Skokie, Illinois 60077 #190376  SKOKIE FINE ARTS COMMISSION PROJECT GRANT EVALUATION GRANTING YEAR 2019-2020 GRANTEE: ADDRESS: ________________________________________________________________________________ PHONE#: ________________________________________________________________________________ COMPLETED PROGRAM NAME: ________________________________________________________________________________ TOTAL EXPENDITURES: ________________________________________________________________________________ NUMBERS REACH BY PROJECT: • AS PARTICIPANTS: __________________________________________________________ • AS AUDIENCE ATTENDEES: __________________________________________________ • SKOKIE RESIDENTS: ________________________________________________________ ON A SEPARATE SHEET OF PAPER PLEASE ANSWER THE FOLLOWING: • GRANTEE’S EVALUATION OF PROJECT • SUCCESS/FAILURE OF PROJECT #190376