Foreign Fire Insurance Board

VILLAGE OF SKOKIE Foreign Fire Insurance Board - Meeting Notice & Agenda Monday/ March 10, 2025, 0900-1000 Station 16 Second Floor Conference Room I. Call to Order II. Acceptance of Minutes-January 15, 2025, (attached) Distrjbytjon_Lfst: III. Reports FFIB Members a. Chairperson-Chief Jeffrey Hoeflich Fire Chief Jeff Hoeftich b. Vice Chairperson -Jacob Gasior FF Jacob Gasior c. Secretary "- Firefighter Matthew Finnander FF Matthew Finnander d. Treasurer - Firefighter Jeremy Simonelli FFJeremy Fisher e. Sub-committees FF Mark Pappas FF Andrew Schmitt IV. Public Comment FFJeremySimonelli V. Old Business Non-votinR Member a. Update on Purchases of Approved Requests J. Prendi, Finance HEPA Air Fiiter for Station #18 Gym (Approved) Director • 5.11 Full Brim Boonie Hats for Training (Approved - Getting a Board Administration Mock-up) Nancy Maroney • Steam Humidifier & Humidistat for Station #16 Bunkroom (Installed) • Bunkroom Improvements - Station #16 - Capita! Improvements (Approved & Securing Quotes) • RITCOUTDOORS.Com Stainless drinking mugs for each Station (Approved) VI New Business b. New Requests: 1307712522 Replacement TV for Print Shop - Station #18 1307849052 Upgrade Training Monitor for Day Room - Station #18 1307717093 Replacement TV for LT Office & Work Out Room - Station #18 1312421737 Replacement of Broken Tool Chest @ Station #18 1312448629 Replace Existing Work Bench 1307822415 Upgrade of Station Network (WIF!) 1317178502 Re-lntroduction of Pick List c. Next Meeting Confirmation - TBD d. Adjournment Attachments: Meeting Minutes from January 15, 2025 New Business Requests (Listed Above) This meeting is open to the public and your attendance is encouraged. This notice is in accordance with Illinois State Statute 5 ILCS -120/2.02 624159 FFIB Meeting Agenda & Attachments  Skokie Fire Department Foreign Fire Insurance Board January 15th, 2025 Minutes: Foreign Fire Insurance Board: Chief Hoeflich, FF Schmitt, FF Simonelli, FF Fisher, FF Pappas, FF Gasior, FF Finnander Meeting Called to Order: Chairperson: Chief Hoeflich called meeting to order Time: 0905 Members Present: Chief Hoefllch, FF Gasior, FF Schmitt, FF Finnander, FF Fisher, FF Pappas, FF Simonelii Members Not Present: N/A Non-members Present: DC Jagman, DC Eschner, Lt Semerau Approval of Minutes from December 4th,2024: Motion to accept FF Fisher, Second FF Gasior. Minutes approved 7-0 Reports: Chairperson: Nothing New to Report Vice Chairperson: Nothing New to Report Secretary: Nothing New to Report Treasurer: Current FFIB account is at $734,459 DC Jagman: Provided an updated FFIB Revenue/Expense/Balance Chart attached to the minutes Sub-committees: Nothing new to report Update on Previously Approved and Tabled Items: Boonie Hats- Approved and amended to $6,000. We are currently waiting on samples for the hats. Purchase wiil be made once a brand is decided on. Steam humidifier system for St. 16 bunkroom- awaiting installation New Business: Request 1301854913- Steam Humidifierand Humidistat for St. 16 Bunkroom -Request canceled due to previously approved and purchased steam humidlfier system. Request 1301401705- Bunkroom Improvements- FF Fisher requests $240,000 to proceed with planned bunkroom renovations. FF Finnander made a motion to approve the purchase. FF Gasior seconded. The Motion was approved 6-0 with FF Simonelli abstaining from the vote. Funds will be taken from The FY25 CIP. A discussion was heid about covering any unforeseen costs that may arise during the project. The board agreed that the previously allocated funds in the Station Improvement CIP could be used to supplement the budget. A subcommittee was established to help oversee the project. FF Fisher, FF Finnander and Lt. Semerau agreed to take charge of the subcommittee. The board agreed that a member of each shift from station 16 would be represented on the subcommittee. FF Fisher and FF Finnander will meet with DC Jagman to go over the quotes we have already received and decide on which is the most practical. Request 1305308186- RITCOUTDOORS.Com Stainless Drinking mugs for all 3 stations. FF Moran requests the amount of $356 for the purchase of new drinking mugs for each station. The proposal was sent while the website was running a deal. The board agreed moving away from plastic cups was in the departments best interest. However, concerns were made about the style of cup and if it is dishwasher safe. FF Pappas stated he would discuss the specs of the cups with FF Moran prior to purchasing. A motion to amend the request to $500 was made by Chief Hoeflich to cover the costs should the websites deal end prior to purchasing. The amendment was seconded by FF Gasior. A motion to approve the purchase at the new dollar amount was made by FF Schmitt. The motion was seconded by FF Simonelli. The motion was approved 7-0. Funds to be taken from the Incidental Kitchen Items Budget (0636-404.04-30) Budget Approval FY 25-26- A motion to approve the proposed FY 25-26 budget was made by FF Finnander, the motion was seconded by FF Fisher. The budget was approved 7-0. Next Meeting: February 14th, 2025 Tentative Future IVfeetings: March 10th, 2025 April! 8th, 2025 Adjournment: Motion to adjourn by FF Fisher, Seconded FF Gasior Meeting adjourned: 1005 Minutes recorded and submitted by FF Finnander, Foreign Fire Insurance Board Secretary Form Name: FF1B Request Submission Time: Januafy 22, 2025 11:22 am Browser; Chrome 132,0.0.0 /Windows [P Address: 50.233.53.34 Unique ID: 1307712522 Location: 42.1124.-87.979 Skokie Fire Department Date Jan 22, 2025 Your Name Brian Handler Explanation of Expenditure Replacement TV for the print shop at station 18. Type of Expenditure Other Other Betterment of living with in the station. How does this meet the criteria "for the Replacement TV will be of a higher quality and allow for better viewing maintenance, use and benefit of the angles meaning more people to view training videos. department? Additional Information Planning on using the current mounting hardware. This is a Sony 55" TV. Model K55XR80 Abt Sku: K55XR80 https://www.abt.com/Sony-BRAVIA-8-OLED-TV-55-lnch-4K-HDR"Google-T V-in-Black-K55XR80/p/206977.html https://www.bestbuy.com/site/sony-55-class-bravia-8-oled"4k-uhd-smart-go ogle-tv-2024/6578569.p?skuld=6578569 Name of Captain, B/C, D/C Approving Capt. Chris Vrshek Request Proposed Expense 1498 Shipping or Delivery Expense 0 Total Expense with Shipping or Delivery 1498 Quote #1 Vendor Abt Quantitiy 1 Price 1498 Total 1498 Quote #2 Vendor Bust Buy Quantitiy 1 Price 1500 Total 1500 Vendor Information I have included the vendor information including the preferred vendor of choice, the reason why I recommend this vendor, and all necessary documentation that would be needed for the FFIB to consider this item for approval and to complete the purchase. I understand that not including this information may result in the denial or delay of the requested item. Form Name: FFiB Request Submission Time: January 22, 2025 11:22 am Browser: Chrome 132.0.0.0 / Windows IP Address: 50.233.53.34 Unique !D: 1307712561 Location: 42.1124, .87.979 Skokie Fire Department Date Jan 22, 2025 Your Name Brian Handler Explanation of Expenditure Replacement TV for the print shop at station 18. Type of Expenditure Other Other Betterment of living with in the station. How does this meet the criteria "for the Replacement TV will be of a higher quality and allow for better viewing maintenance, use and benefit of the angles meaning more people to view training videos. department? Additional Information Planning on using the current mounting hardware. .This is a Sony 55" TV. Model K55XR80 Abt Sku: K55XR80 https://www.abt.com/Sony-BRAVIA-8-OLED-TV"55-lnch-4K-HDR-Goog!e-T V-in-Black-K55XR80/p/206977.html https://www.bestbuy.com/site/sony-55-class-bravia-8-oled-4k-uhd-smart-go ogle-h/-2024/6578569.p?skuld=6578569 Name of Captain, B/C, D/C Approving Capt. Chris Vrshek Request Proposed Expense 1498 Shipping or Delivery Expense 0 Total Expense with Shipping or Delivery 1498 Quote #1 Vendor Abt Quantitiy 1 Price 1498 Total 1498 Quote #2 Vendor Bust Buy Quantitiy 1 Price 1500 Total 1500 Vendor information I have included the vendor information including the preferred vendor of choice, the reason why i recommend this vendor, and ail necessary documentation that would be needed for the FFIB to consider this item for approval and to complete the purchase. I understand that not inciuding this infornnation may result in the denial or delay of the requested item. Form Name; FFIB Request Submisston Time: January 22,2025 4:48 pm Browser: Chrome 132,0.0.0/Windows IP Address: 50.233.53.34 Unique ID: 1307849052 Locaiion: 42,1124.-87.979 Skokie Fire Department Date Jan 22, 2025 Your Name Brian Handier Explanation of Expenditure Upgrade the day room TV at station 18. TV size increase to help with viewing of training in the back of the room. With more training oniine and via Zoom this would make viewing the fine print much easier. Type of Expenditure Other How does this meet the criteria "for the This will allow for the back row of chairs to better see the training. 4K maintenance, use and benefit of the screen with brighter back lighting for a clearer picture. department? Additional Information This is a Sony XR98x90L TV. https://www.abt.com/Sony-98"BRAVIA-XR-X90L-FuH-Array-LED-4K-HDR- Google-TV-2023-XR98X90L/p/193204.html https://www.bestbuy.com/site/sony-98-class-bravia-xr-x90I-led-4k-uhd-smar t"goog!e-tv-2023/6544731.p?skuld=6544731 Name of Captain, B/C, D/C Approving Captain Chris Vershek Request Proposed Expense 4998 Shipping or Delivery Expense 0 Total Expense with Shipping or Delivery 4998 Quote #1 Vendor Abt Quantitiy 1 Price 4998 Total 4998 Quote #2 Vendor Best Buy Quantitiy 1 Price 5000 Total 5000 Vendor Information I have included the vendor information including the preferred vendor of choice, the reason why I recommend this vendor, and all necessary documentation that would be needed for the FFIB to consider this item for approval and to compiete the purchase. I understand that not including this information may result in the denial or delay of the requested item. Form Name: FFIB Request Submission Time: January 22,2025 11:33 am Bcowsef: Chrome 132,0.0.0 / Windows IP Address: 50.233.53.34 Unique ID: 1307717093 Location: 42.1124.-87.979 Skokie Fire Department Date Jan 22, 2025 Your Name Brian Handler Explanation of Expenditure Replacement TV for the LT office and work out room at Station 18.These TV are the oldest in the station and the color is washed out on them. Plan on using the existing mounts. Type of Expenditure Other How does this meet the criteria "for the Replacement of existing TV'S. Better TV quality. maintenance, use and benefit of the department? Additional Information Abt has the better price, and the village has a good working relationship with them. Sony 65" TV Model K65XR80 https://www.abt.com/Sony-BRAV)A-8-OLED-TV-65-lnch-4K-HDR-Goog!e-T V-in-B!ack-K65XR80/p/206976.html https://www.besfbuy.com/site/sony-55-cfass"bravia-8-oled-4k-uhd"smart"go og!e-tv-2024/6578569.p?skuld=6578569 Name of Captain, B/C, D/C Approving Capt. Chris Vrshek Request Proposed Expense 1598 Shipping or Delivery Expense 0 Totai Expense with Shipping or Delivery 1598 Quote #1 Vendor Abt Quantitiy 2 Price 1598 Total 3196 Quote #2 Vendor Best Buy Quantitiy 2 Price 1600 Total 3200 Vendor Information ! have included the vendor information including the preferred vendor of choice, the reason why I recommend this vendor, and all necessary documentation that would be needed for the FRB to consider this item for approval and to complete the purchase. I understand that not including this information may result in the denial or delay of the requested item. Form Name; FFIB Request Submission Time: February 6,2025 9:48 am Browser: Chrome 132,0.0,0/Windows IP Address: 50.233.53.34 Unique ID; 1312421737 Location: 42.7686,-86.117 Skokie Fire Department Date Feb 06, 2025 Your Name Brian Handier Explanation of Expenditure Replacement of broken tool chest at Station 18. Type of Expenditure Other Other Tools and Equpment How does this meet the criteria "for the New too! chest to hold tools for the station. Help us keep organized and be maintenance, use and benefit of the more efficient. department? Additional Information Tools to be purchased from Lowes. Below are the two links to the tooi chest. https://www.!owes.com/pd/Kobaft-24-8-in-W-x-17-76-in"H-6-Drawer-Sfeel-T ool-Chest-Green/5014449473 https://www.lowes.com/pd/Koba!t-37-83-in-W"x-18-15-in-H-5-Drawer-Steel- Rotiing-Tooi-Cabinet-Green/5014449453 Name of Captain, B/C, D/C Approving Captain Chris Vershek Request Proposed Expense 698 Shipping or Delivery Expense 0 Total Expense with Shipping or Delivery 698 Quote #1 Vendor Lowes Quantitiy 1 Price 698 Total 698 Quote #2 Vendor Information I have included the vendor information including the preferred vendor of choice, the reason why I recommend this vendor, and all necessary documentation that would be needed for the FFIB to consider this item for approval and to complete the purchase. I understand that not including this information may result in the deniai or delay of the requested item. Form Name: FFIB Request Submission Time: February 6,202510:38 am Browser: Chrome 132.0.0.0 / Windows !P Address: 50,233.53.34 Unique ID; 1312448629 Location: 42.7686,-86.117 Skokie Fire Department Date Feb 06, 2025 Your Name Brian Handier Explanation of Expenditure Repiace existing work bench with a new one. Type of Expenditure Other Other Tools and Equpment How does this meet the criteria "for the Old work bench does not use the space it is in well There is no useable maintenance, use and benefit of the storage in it. New work bench wilt have drawers, peg board, task lighting department? and storage above. Additional Information below is a link for the work bench. https://www.lowes.com/pd/Kobalt-45-in-W-x-36-En-H-3-Drawer-Hardwood" Work-Bench/1002261142 Name of Captain, B/C, D/C Approving Captain Chris Vershek Request Proposed Expense 510 Shipping or Delivery Expense 0 Total Expense with Shipping or Delivery 510 Quote #1 Vendor Lowes Quantitiy 1 Price 510 Total 510 Quote #2 Vendor Information I have included the vendor information incfuding the preferred vendor of choice, the reason why I recommend this vendor, and all necessary documentation that would be needed for the FFIB to consider this item for approval and to complete the purchase. I understand that not including this information may result in the denia! or delay of the requested item. Form Name: FFiB Request Submission Time: Januafy 22, 2025 3:35 pm Browser: Chrome 132.0.0.0 / Windows IP Address: 50.233.53.34 Unique ID: 1307822415 location: 42.1124.-87.979 Skokie Fire Department Date Jan 22. 2025 Your Name Brian Handler Explanation of Expenditure Upgrade of Station network. This is the WiFi for the station. Updating the 5 wifi access points with the latest technology, Wifi 7. Upgrading the router to handle future ISP speeds greater then 1GB and having a 10GB connection to the new 8 port POE switch. The new network 8 port POE switch supports 2.5 GB POE++ per port and a 10 GB up link to the router. We wili use the existing wiring. Type of Expenditure Building and Grounds How does this meet the criteria "for the To future proof the station network. ISP speeds are only getting faster, and maintenance, use and benefit of the the current network will soon not be able to keep up with incoming ISP department? speeds. Additional Information Unifi network parts: Router: UDM-SE $499 Network Switch: USW-Flex 2.5B POE $199 Network Switch Power supply: UACC-Adapter-AC-210W$79 WiFi Access Point: U7-Pro-Max $279.00 Cord: 10GB Direct Attach Cable $15.00 Tax is $226.70 https://ui.com/us Unifi to my knowledge does not do tax exempt. The Amazon quote does not include one of the parts. The network switch power supply is not avaiiable there yet. Name of Captain, B/C, D/C Approving Capt. Chris Vrshek Request Proposed Expense 2414 Shipping or Delivery Expense 25 Total Expense with Shipping or Delivery 2439 Upload a file #1 (optional based on the https://www.formstack.com/admin/download/file/17485678762 Requirements above) Upload a file #2 (optional based on the ht1ps://www.formstack.com/admin/downioad/file/17485678783 Requirements above) Quote #1 Vendor Unifi Quantltiy 1 Total 2439 Quote #2 Vendor Amazon Quantitiy 1 Total 2209 Vendor Information I have included the vendor information including the preferred vendor of choice, the reason why I recommend this vendor, and a!! necessary documentation that would be needed for the FFIB to consider this item for approval and to complete the purchase. I understand that not including this information may result in the denial or delay of the requested item. Form Name: FF1B Request Submission Time: February 21, 2025 3:14 pm Browser: Chrome 133.0.0,0/Windows IP Address; 50.233.53.34 Unique ID: 1317178502 Location: Skokie Fire Department Date Feb 21, 2025 Your Name Stephen Schutz Explanation of Expenditure attempting to re-introduce the Pick List with the help of I'm attempting Galls.corn. I've spent the past few months exploring different options and vendors and settled on Galls due to their prompt responses, ease of use and quality customer service. Galls.corn already works with numerous departments in the area such as Naperville and Gurnee and the rep has assured me that the Pick List would be very simple to set up. The rep has also agreed to come in and explain how the whole process would work if necessary. Type of Expenditure Other Other Pick List How does this meet the criteria It would offer the chance for employees to acquire items they "for the maintenance, use and would normally not have the funds for benefit of the department? Additional Information **Setup by Galls.com **Hard financial limit for funds offered to empioyees (no going over the limit and taking the balance out in paychecks for simplicity sake) **Website is very easy to navigate and select choices ;i<*A!l returns to be handled by the individual ordering the items by contacting the sales rep directly ^Purchase order system for the department **$1000 limit per employee Name of Captain, B/C, D/C BC Endre Approving Request Proposed Expense 118000 Shipping or Delivery Expense 0 Total Expense with Shipping or 118000 Delivery Quote #1 Quote #2 Quote #3 Vendor Information I have included the vendor information including the preferred vendor of choice, the reason why I recommend this vendor, and all necessary documentation that would be needed for the FFIB to consider this item for approval and to complete the purchase, I understand that not including this information may result in the denial or delay of the requested item.