Board of Elections

Election Commission , Regular http://www.springfieldcityhall.com ~ Minutes ~ Gladys Oyola 413-787-6189 Tuesday, April 3, 2018 5:00 PM City Hall--Room 220 I. Call to Order 5:00PM Meeting Called to Order in Room 220 of City Hall 1. Public Portion MEMBERS OF THE LEAGUE OF WOMEN VOTERS ATTENDED THE MEETING AND ASKED QUESTIONS ABOUT THE PROCUREMENT PROCESS, SECURITY, MANUFACTURING AND ASSEMBLY OF THE EQUIPMENT THAT WAS BEING DEMONSTRATED. i. Approval of Minutes 1. Motion To: TABLE MINUTES OF THE MARCH 14, 2018 MEETING COMMENTS - Current Meeting: MOVED: JANINA MILLET-FOY SECONDED: JOHN RAMIREZ RESULT: TABLED ii. Demonstration of Voting Equipment ROBERT REYES AND JOHN LENTO OF ELECTION SYSTEMS AND SOFTWARE DEMONSTRATED THE DS200 VOTING MACHINE. THE ES&S DS200 IS A PRECINCT-BASED, VOTER- ACTIVATED PAPER BALLOT COUNTER AND VOTE TABULATOR. THE DS200 POSSESSES A 12" LCD TOUCH SCREEN, WHICH IS USED TO PROVIDE VOTERS WITH FEEDBACK, SUCH AS AN OVER VOTE WARNING. WHEN THE POLLS CLOSE, THE DS200 PRINTS OUT THE VOTER LOGS SO ELECTION OFFICIALS CAN HAVE A PAPER TALLY. COMMISSIONERS ASKED QUESTIONS REGARDING THE MANUFACTURING OF THE EQUIPMENT, PROGRAMMING AND SECURITY. QUESTIONS WERE ALSO ASKED TO PROVIDE DISTINCTIONS OR SIMILARITIES TO OUR CURRENT ELECTION EQUIPMENT (OPTECH EAGLE AND AUTOMARK). 1. Motion To: TO TABLE RECCOMENADATION FOR PURCHASE OF THE DS200 Election Commission Page 1 Printed 11/27/2018 Regular Minutes April 3, 2018 RESULT: TABLED 2. New Business MEETING SCHEDULED FOR MAY 31, 2018 Attendee Name Title Status Arrived Gladys Oyola-Lopez Election Commissioner Present John Ramirez Chairman Present Janina Millet-Foy Present Christopher Caputo Present Marvenia Frazier-Shubrick Present 4. Adjournment 1. Motion To: Adjourn the meeting at 6:35pm April 3, 2018 COMMENTS - Current Meeting: COMMSR SHUBRICK LEFT PRIOR TO VOTE FOR ADJOURNMENT RESULT: ADOPTED [4 TO 0] AYES: Gladys Oyola-Lopez, John Ramirez, Janina Millet-Foy, Christopher Caputo AWAY: Marvenia Frazier-Shubrick Election Commission Page 2 Printed 11/27/2018

Election Commission , Regular http://www.springfieldcityhall.com ~ Agenda ~ Gladys Oyola 413-787-6189 Tuesday, April 3, 2018 5:00 PM City Hall--Room 220 I. Call to Order 5:00PM Meeting Called to Order in Room 220 of City Hall A. Public Portion i. Approval of Minutes ii. Demonstration of Voting Equipment B. New Business Election Commission Page 1 Printed 3/30/2018