Joint City-County Planning Task Force

Joint City-County Planning Task Force Meeting Notes October 29, 2014 - 8:30 a.m. 4th Floor Conference Room-Busch Municipal Building 840 Boonville Ave. Meeting #25 Task Force Members present: Greg Burris, Springfield City Manager Chris Coulter, Acting Greene County Administrator Tim Smith, Deputy City Manager Collin Quigley, Springfield Assistant City Manager Cindy Stein, Greene County Auditor Mary Mannix Decker, Springfield Finance Director Dan Patterson, Greene County Prosecutor Jerry Moyer, Greene County Court Administrator Joclynn Brown, Interim Budget Director The meeting began at 8:37 a.m. with a welcome from Chris Coulter, Acting Greene County Administrator. Mr. Coulter asked the members to review the notes from the October 8, 2014 meeting, and asked for a motion of approval. Cindy Stein, Greene County Auditor, made a motion to approve the notes. Mary Mannix Decker, Springfield Finance Director, seconded the motion and the notes were approved. Tim Smith, Deputy City Manager, led off the meeting by addressing the information still needed for the final report. The information still needed includes: Page: Section: 7 1.2 Comparison chart – County sales tax rate - Ms. Stein will resubmit her information and will include HIP information; City 10-year budget projection - Ms. Mannix Decker will provide an update; 8 2.1.1 Description of Trunked Radio System (TRS) - Collin Quigley, Springfield Assistant City Manager, will provide a description; 9 2.1.1 Table of County Law Enforcement Sales Tax I (LEST I) revenue vs. Jail operating expense - Ms. Stein will resubmit revised chart; Ms. Mannix Decker will review the City’s portion; 10 2.2 Information for Prosecuting Attorney, Juvenile, Circuit Court, Municipal Court - Dan Patterson, Greene County Prosecutor, will provide summary of presentation; Mr. Smith will use the Safety & Justice Roundtable Report for reference; Mr. Smith and Mr. Quigley will review the information for the Municipal Court and provide information from the City’s attorney;      Page: Section: Public Health Funding - Clay Goddard, Assistant Director-Springfield/Greene County Health Department, will address comments from Greg Burris, Springfield City Manager; Public Health Funding - Mr. Goddard will address Mr. Burris’s comments; 23 6.1 County and City priority/level of need - Mr. Smith and Mr. Burris will work on formatting the information in comparable manner; 26 6.2 This section has yet to be drafted - Sub-task force will meet to draft this section; 27 7.1 Revise to current situation including pay increase for County - Mr. Smith will work on this with Ms. Stein; 36 8.3 Performance metrics action items - Mr. Smith will work on this section with Todd Wagner, Springfield Principal Stormwater Engineer, and Kevin Barnes, Acting Greene County Resource Management Director and Stormwater Engineer; 38 9.2 Address Mr. Burris’s comments - Mr. Smith will work with Dan Smith, Greene County Highway Administrator, and Kirk Juranas, Interim Co-Director of Springfield Public Works; 45 12.1 Additional information needed for City and County sales tax - Ms. Mannix Decker and Ms. Stein will submit; 46 12.1 Need percentage retained by DOR for sales tax collection - Ms. Stein will complete this; Ms. Stein and Ms. Mannix Decker will work on the charts for City and County sales tax collections and 12-month rolling average chart for the County; 45 12.1 Address Greg’s comment regarding which sales tax exemption bills were veto overrides - Cora Scott, Springfield Public Information Office and Civic Engagement Director, will complete this section; Next, Mr. Burris opened discussion for the Priority Issues. He suggested the group focus on trends within the community, where the City and County have come in ten years and what the next ten years might look like. It is important to focus on what the reader will take away from the final report. While the report’s primary audience will be elected officials, it should be organized with common threads/themes and      focused on the topics which are most urgent. Below are the top three priorities as discussed by the Task Force: A. Criminal Justice System a. Systemic Issue b. Urgent Issue c. City, County, and State Issues d. Jail e. Long-Term Preventative Action Plan f. Current Status of System i. Cite and Release ii. Book and Release B. Infrastructure Issues a. Years of Backlogged Needs b. Mandates c. $$$$ - High Cost d. Lifecycle Capital Replacement e. Facilities and Operations C. Status Quo a. Expenses Increase Outpacing Revenue Increase b. County i. Critical ii. Unfelt by General Public c. City i. Growing Unfunded Obligation ii. Unfelt by General Public d. Workforce/Talent During discussion of the above topics, Mr. Smith noted that the Sheriff’s 3-notch scenarios also needed to be revised. Mr. Burris suggested that the group’s homework involve telling the City’s and the County’s stories by using bar graphs. Examples of these stories should include: problems with criminal justice, stormwater mandate funding, no account line for replacement equipment, etc. Ms. Scott suggested adding a paragraph and photographs to each story to depict how citizens are impacted by these issues. Mr. Burris left the meeting at 9:50 a.m. for another meeting. Mr. Smith will compile the unfunded needs information by the following week. The next Task Force meeting is scheduled for November 19 and will need to be extended to a two hour timeframe. Another meeting will be scheduled prior to the presentation before Council and Commission, possibly the first week of December. Donna Bergen, Greene County resident, asked permission to comment in regard to long-term planning. Ms. Bergen suggested looking at what issues had not been solved and what the statuses of these issues are today. She also stated that she was uncertain as to whether the jail could last another five to ten years without becoming an immediate economic disaster. With no additional discussion, the meeting dismissed at approximately 9:55 a.m. m:\data\wp51\storm2\vbrandon\joint city-county planning task force 072613\mtg. #25\joint planning task force, mtg. #25 102914 --draft.doc