Sterling Public Library Board

Tuesday, March 3, 2026 Sterling Public Library Board Meeting at 7:00 PM STERLING PUBLIC LIBRARY BOARD MEETING AGENDA 102 W. 3rd St., Sterling, IL Community Room 1. Meeting Opening A. Roll Call B. Communications 2. Consent Agenda A. Approval of Minutes B. Approval of Invoices C. Approval of Receipts D. Cash & Investment Report 3. Items Removed from the Consent Agenda 4. Business Items A. Librarian's Report B. Circulation Statistics / Story Hour Report 5. Discussion A. Discussion and Approval of Establishing a Library Foundation B. Discussion and approval of the Amended FY26 budget C. Discussion and approval of FY27 Budget 6. Adjourn The City of Sterling in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of this Page 1 of 46 meeting or facilities, contact the ADA Coordinator at (815) 632-6630 to allow the City of Sterling to make reasonable accommodations for these persons. Page 2 of 46 Library Board of Trustees Minutes Note - no meeting in January 2026 1. Meeting Called to Order A. Roll Call - Ronda Borgmann, Brooke Cochran, Patti Nice, Carol Siefken, Dawn Ziegler, Julia Swartley-Atilano, Skip Lee, John Kirchoff, Jennifer Slaney Library Director Guest - Abbigail McWilliams B. Communication -none 2. Consent Agenda A. Approval of Minutes - B. Approval of Invoices - C. Approval of Receipts - D. Cash and Investment Report - Motion to approve consent agenda made by Skip Lee, 2nd by Carol Siefken, motion passed by all 3. Items Removed from the Consent Agenda - none 4. Business Items A. Librarian’s Report - as presented Discussion on the plumbing issue in the amphitheater next to the children’s department. Flooding during heavy rain, occurring a couple time a year, is it worth fixing with installation of a backflow device. Discussion on the library being a warming center, Jennifer will check. City Finance remind Jennifer of an Endowment Fund established by Mary Colman for any purpose in the amount of $210,000. B. Circulation Statistics / Story Hour Report - as presented 5. Discussion A. Discussion and Approval of Establishing a Library Foundation - If a foundation is established there needs to have a 5-member board, Jennifer has had some names recommended. It was decided that the board needs to establish what the foundation will do. Jennifer will reach out to other Library’s on how their foundation function. Also have a lawyer come come to the next meeting (February) to explain legal info and requirements. Approval was tabled to next meeting. B. Discussion of Amended FY26 Budget and Request FY 27 Budget - Amended F26 Budget presented and presented draft of FY27 Budget, no approval is needed at this time. Noted in FY26 budget the increase in the Interest Income and FY27 budget new item of the Bookmobile expenses. Page 3 of 46  C. Update on the Bookmobile - The van is being picked up from the dealer to go to TechOps with a delivery date to the library in August 2026. D. Discussion on Illinois Public Standards: Marketing, Programming, Safety and Emergency Preparedness, and Technology - The standards were presented, some of these have been met while we continue to work on the rest. 6. Adjourn - time 8:12 pm Next Meeting - March 3, 2026 Submitted Brooke Cochran Page 4 of 46 Page 5 of 46 Page 6 of 46 Page 7 of 46 Page 8 of 46 Page 9 of 46 Page 10 of 46 Page 11 of 46 Page 12 of 46  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2241 - LIBRARY-GENERAL ACCOUNT Department 41 - LIBRARY - GENERAL EXPENSE 41100 SALARIES-REGULAR 247,926.00 .00 247,926.00 19,212.10 .00 210,713.24 37,212.76 85 197,505.35 41200 SALARIES-TEMP/PARTTIME 157,455.00 .00 157,455.00 8,363.05 .00 97,240.09 60,214.91 62 89,697.27 45100 HEALTH INSURANCE 55,000.00 .00 55,000.00 12,925.00 .00 51,700.00 3,300.00 94 51,700.00 45600 WORKER'S COMPENSATION 1,850.00 .00 1,850.00 .00 .00 1,776.10 73.90 96 1,762.58 51100 MAINT SERVICES-BUILDING 18,000.00 .00 18,000.00 475.00 .00 17,917.60 82.40 100 12,144.67 51200 MAINT SERVICES-EQUIPMENT 16,000.00 .00 16,000.00 353.29 .00 11,069.11 4,930.89 69 12,954.45 52900 MAINT SERVICES - OTHER 16,800.00 .00 16,800.00 1,350.00 .00 11,250.00 5,550.00 67 11,400.00 53100 ACOUNTING SERVICE 2,300.00 .00 2,300.00 575.00 .00 2,300.00 .00 100 2,300.00 54900 OTHER PROFESSIONAL SERVICE 11,000.00 .00 11,000.00 .00 .00 3,784.10 7,215.90 34 6,543.63 55100 POSTAGE & FREIGHT 2,000.00 .00 2,000.00 201.00 .00 1,431.00 569.00 72 1,241.32 55200 TELEPHONE/INTERNET 10,225.00 .00 10,225.00 841.74 .00 8,387.80 1,837.20 82 8,098.84 55400 PRINTING 500.00 .00 500.00 .00 .00 .00 500.00 0 357.25 56100 DUES 900.00 .00 900.00 .00 .00 634.00 266.00 70 664.40 56200 TRAVEL & TRAINING EXPENSE 3,500.00 .00 3,500.00 .00 .00 3,336.44 163.56 95 2,746.20 57100 GENERAL UTILITIES 2,000.00 .00 2,000.00 156.13 .00 1,278.09 721.91 64 1,070.40 58200 GENERAL INSURANCE 40,000.00 .00 40,000.00 .00 .00 36,190.38 3,809.62 90 35,976.31 59900 OTHER CONTRACTUAL SERVICES 14,000.00 .00 14,000.00 420.00 .00 7,575.67 6,424.33 54 5,924.85 61100 MAINT SUPPLIES-BUILDING 3,000.00 .00 3,000.00 3.14 .00 760.74 2,239.26 25 1,963.89 65100 OFFICE SUPPLIES 15,000.00 .00 15,000.00 882.59 46.43 13,455.42 1,498.15 90 10,569.85 65400 JANITORIAL SUPPLIES 3,000.00 .00 3,000.00 180.69 .00 2,370.66 629.34 79 2,757.48 66800 BANK EXPENSE 500.00 .00 500.00 75.44 .00 493.84 6.16 99 422.54 67310 BOOKS 37,000.00 .00 37,000.00 1,198.07 848.11 27,782.92 8,368.97 77 20,673.84 67320 PERIODICALS 4,000.00 .00 4,000.00 111.50 .00 998.00 3,002.00 25 4,192.73 67330 AUDIO/VISUAL 4,000.00 .00 4,000.00 134.11 134.95 2,236.59 1,628.46 59 1,080.77 67340 NON-PRINT BOOKS 15,000.00 .00 15,000.00 5,112.07 85.98 14,703.06 210.96 99 4,557.18 67410 DONATED FUNDS/EXPENSES 27,000.00 .00 27,000.00 .00 .00 11,162.59 15,837.41 41 28,859.27 67420 SUMMER READING EXPENSES 2,000.00 .00 2,000.00 317.10 .00 2,213.52 (213.52) 111 1,346.57 67440 YOUNG ADULT EXPENSES 500.00 .00 500.00 101.47 .00 730.35 (230.35) 146 41.08 82000 BUILDING 20,000.00 .00 20,000.00 .00 2,450.34 8,700.47 8,849.19 56 5,210.00 83000 EQUIPMENT 20,000.00 .00 20,000.00 .00 .00 9,488.00 10,512.00 47 .00 EXPENSE TOTALS $750,456.00 $0.00 $750,456.00 $52,988.49 $3,565.81 $561,679.78 $185,210.41 75% $523,762.72 Department 41 - LIBRARY - GENERAL Totals ($750,456.00) $0.00 ($750,456.00) ($52,988.49) ($3,565.81) ($561,679.78) ($185,210.41) 75% ($523,762.72) Fund 2241 - LIBRARY-GENERAL ACCOUNT Totals $750,456.00 $0.00 $750,456.00 $52,988.49 $3,565.81 $561,679.78 $185,210.41 $523,762.72 Run by Christina Carr on 02/27/2026 11:43:02 AM Page 1 of 7 Page 13 of 46  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Department 43 - LIBRARY - PER CAPITA EXPENSE 94900 MISCELLANEOUS CHARGES 21,776.00 .00 21,776.00 2,160.86 380.14 17,865.44 3,530.42 84 18,156.61 EXPENSE TOTALS $21,776.00 $0.00 $21,776.00 $2,160.86 $380.14 $17,865.44 $3,530.42 84% $18,156.61 Department 43 - LIBRARY - PER CAPITA Totals ($21,776.00) $0.00 ($21,776.00) ($2,160.86) ($380.14) ($17,865.44) ($3,530.42) 84% ($18,156.61) Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Totals $21,776.00 $0.00 $21,776.00 $2,160.86 $380.14 $17,865.44 $3,530.42 $18,156.61 Run by Christina Carr on 02/27/2026 11:43:02 AM Page 2 of 7 Page 14 of 46  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2245 - LIBRARY - BOOKMOBILE Department 14 - LIBRARY - BOOKMOBILE EXPENSE 83000 EQUIPMENT .00 .00 .00 .00 .00 181,123.34 (181,123.34) +++ .00 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $181,123.34 ($181,123.34) +++ $0.00 Department 14 - LIBRARY - BOOKMOBILE Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($181,123.34) $181,123.34 +++ $0.00 Fund 2245 - LIBRARY - BOOKMOBILE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $181,123.34 ($181,123.34) $0.00 Run by Christina Carr on 02/27/2026 11:43:02 AM Page 3 of 7 Page 15 of 46  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Department 47 - LIBRARY - GRAY TRUST EXPENSE 66800 BANK EXPENSE 500.00 .00 500.00 .00 .00 415.03 84.97 83 456.70 94900 MISCELLANEOUS CHARGES 20,000.00 .00 20,000.00 4,590.78 530.27 15,490.87 3,978.86 80 22,717.40 EXPENSE TOTALS $20,500.00 $0.00 $20,500.00 $4,590.78 $530.27 $15,905.90 $4,063.83 80% $23,174.10 Department 47 - LIBRARY - GRAY TRUST Totals ($20,500.00) $0.00 ($20,500.00) ($4,590.78) ($530.27) ($15,905.90) ($4,063.83) 80% ($23,174.10) Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Totals $20,500.00 $0.00 $20,500.00 $4,590.78 $530.27 $15,905.90 $4,063.83 $23,174.10 Run by Christina Carr on 02/27/2026 11:43:02 AM Page 4 of 7 Page 16 of 46  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Department 48 - LIBRARY - LSTA EXPENSE 65100 OFFICE SUPPLIES .00 .00 .00 .00 .00 .00 .00 +++ 236.45 83000 EQUIPMENT .00 .00 .00 .00 .00 498.99 (498.99) +++ 5,584.63 94900 MISCELLANEOUS CHARGES .00 .00 .00 .00 .00 .00 .00 +++ 7,793.66 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $498.99 ($498.99) +++ $13,614.74 Department 48 - LIBRARY - LSTA Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($498.99) $498.99 +++ ($13,614.74) Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Totals $0.00 $0.00 $0.00 $0.00 $0.00 $498.99 ($498.99) $13,614.74 Run by Christina Carr on 02/27/2026 11:43:02 AM Page 5 of 7 Page 17 of 46  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2249 - LIBRARY-BUILDING PROJECT Department 49 - LIBRARY-BUILDING EXPENSE 54900 OTHER PROFESSIONAL SERVICE .00 .00 .00 .00 .00 14,138.25 (14,138.25) +++ .00 99910 CAPITAL PROJECT EXPENSE 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 .00 EXPENSE TOTALS $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $14,138.25 $15,861.75 47% $0.00 Department 49 - LIBRARY-BUILDING Totals ($30,000.00) $0.00 ($30,000.00) $0.00 $0.00 ($14,138.25) ($15,861.75) 47% $0.00 Fund 2249 - LIBRARY-BUILDING PROJECT Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $14,138.25 $15,861.75 $0.00 Run by Christina Carr on 02/27/2026 11:43:02 AM Page 6 of 7 Page 18 of 46  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2250 - LIBRARY - RRLC FUND Department 50 - LIBRARY - RRLC FUND EXPENSE 54900 OTHER PROFESSIONAL SERVICE 30,000.00 .00 30,000.00 .00 .00 21,762.69 8,237.31 73 16,991.50 94920 OTHER GRANTS 59,000.00 .00 59,000.00 .00 .00 61,666.56 (2,666.56) 105 58,651.78 EXPENSE TOTALS $89,000.00 $0.00 $89,000.00 $0.00 $0.00 $83,429.25 $5,570.75 94% $75,643.28 Department 50 - LIBRARY - RRLC FUND Totals ($89,000.00) $0.00 ($89,000.00) $0.00 $0.00 ($83,429.25) ($5,570.75) 94% ($75,643.28) Fund 2250 - LIBRARY - RRLC FUND Totals $89,000.00 $0.00 $89,000.00 $0.00 $0.00 $83,429.25 $5,570.75 $75,643.28 Grand Totals $911,732.00 $0.00 $911,732.00 $59,740.13 $4,476.22 $874,640.95 $32,614.83 $654,351.45 Run by Christina Carr on 02/27/2026 11:43:02 AM Page 7 of 7 Page 19 of 46  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2241 - LIBRARY-GENERAL ACCOUNT Department 00 - REVENUE REVENUE 31110 CORPORATE TAXES 461,618.00 .00 461,618.00 .00 .00 455,693.32 5,924.68 99 422,448.31 31120 FIRE PROTECTION/LIBRARY BLDG 41,965.00 .00 41,965.00 .00 .00 41,595.82 369.18 99 38,478.08 31180 TORT & LIABILITY TAX 44,135.00 .00 44,135.00 .00 .00 49,914.72 (5,779.72) 113 48,011.91 34200 STATE REPLACEMENT TAX 120,450.00 .00 120,450.00 .00 .00 103,964.08 16,485.92 86 110,907.37 35300 LIBRARY FINES 900.00 .00 900.00 147.99 .00 1,184.74 (284.74) 132 973.66 36710 LIBRARY CARDS 8,000.00 .00 8,000.00 140.00 .00 8,365.00 (365.00) 105 7,390.00 36720 COPY SERVICE 6,000.00 .00 6,000.00 534.44 .00 7,378.04 (1,378.04) 123 5,316.93 36730 PASSPORTS 3,000.00 .00 3,000.00 455.00 .00 3,045.00 (45.00) 102 2,400.00 38110 SV, VR & MM INTEREST 15,000.00 .00 15,000.00 (417.70) .00 36,540.24 (21,540.24) 244 22,163.02 38300 DONATIONS 30,000.00 .00 30,000.00 10,475.00 .00 43,736.00 (13,736.00) 146 37,585.00 38700 REIMBURSEMENTS 500.00 .00 500.00 .00 .00 .00 500.00 0 1,769.40 39200 SALE OF PROPERTY 2,500.00 .00 2,500.00 116.52 .00 2,071.26 428.74 83 2,291.55 REVENUE TOTALS $734,068.00 $0.00 $734,068.00 $11,451.25 $0.00 $753,488.22 ($19,420.22) 103% $699,735.23 Department 00 - REVENUE Totals $734,068.00 $0.00 $734,068.00 $11,451.25 $0.00 $753,488.22 ($19,420.22) 103% $699,735.23 Fund 2241 - LIBRARY-GENERAL ACCOUNT Totals $734,068.00 $0.00 $734,068.00 $11,451.25 $0.00 $753,488.22 ($19,420.22) $699,735.23 Run by Christina Carr on 02/27/2026 11:43:17 AM Page 1 of 7 Page 20 of 46  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Department 00 - REVENUE REVENUE 34400 STATE GRANTS 21,776.00 .00 21,776.00 .00 .00 21,776.90 (.90) 100 21,924.54 REVENUE TOTALS $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $21,776.90 ($0.90) 100% $21,924.54 Department 00 - REVENUE Totals $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $21,776.90 ($0.90) 100% $21,924.54 Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Totals $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $21,776.90 ($0.90) $21,924.54 Run by Christina Carr on 02/27/2026 11:43:17 AM Page 2 of 7 Page 21 of 46  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2245 - LIBRARY - BOOKMOBILE Department 00 - REVENUE REVENUE 38300 DONATIONS .00 .00 .00 .00 .00 126,400.00 (126,400.00) +++ .00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $126,400.00 ($126,400.00) +++ $0.00 Department 00 - REVENUE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $126,400.00 ($126,400.00) +++ $0.00 Fund 2245 - LIBRARY - BOOKMOBILE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $126,400.00 ($126,400.00) $0.00 Run by Christina Carr on 02/27/2026 11:43:17 AM Page 3 of 7 Page 22 of 46  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Department 00 - REVENUE REVENUE 38110 SV, VR & MM INTEREST 4,500.00 .00 4,500.00 .00 .00 3,590.41 909.59 80 4,876.28 38120 INVESTMENT INTEREST 8,000.00 .00 8,000.00 .00 .00 10,946.71 (2,946.71) 137 8,283.13 38140 REALIZED GAIN/LOSS ON INV 700.00 .00 700.00 .00 .00 (165.35) 865.35 -24 493.10 38190 UNREALIZED GAIN/LOSS ON INV .00 .00 .00 .00 .00 805.47 (805.47) +++ 5,404.29 38300 DONATIONS .00 .00 .00 .00 .00 4,879.13 (4,879.13) +++ .00 REVENUE TOTALS $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $20,056.37 ($6,856.37) 152% $19,056.80 Department 00 - REVENUE Totals $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $20,056.37 ($6,856.37) 152% $19,056.80 Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Totals $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $20,056.37 ($6,856.37) $19,056.80 Run by Christina Carr on 02/27/2026 11:43:17 AM Page 4 of 7 Page 23 of 46  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Department 00 - REVENUE REVENUE 34400 STATE GRANTS .00 .00 .00 .00 .00 .00 .00 +++ 27,500.00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $27,500.00 Department 00 - REVENUE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $27,500.00 Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $27,500.00 Run by Christina Carr on 02/27/2026 11:43:17 AM Page 5 of 7 Page 24 of 46  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2249 - LIBRARY-BUILDING PROJECT Department 00 - REVENUE REVENUE 39900 INTERFUND OPERATING TRANSFERS 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 .00 REVENUE TOTALS $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 0% $0.00 Department 00 - REVENUE Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 0% $0.00 Fund 2249 - LIBRARY-BUILDING PROJECT Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 $0.00 Run by Christina Carr on 02/27/2026 11:43:17 AM Page 6 of 7 Page 25 of 46  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 02/28/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2250 - LIBRARY - RRLC FUND Department 00 - REVENUE REVENUE 34400 STATE GRANTS 71,504.00 .00 71,504.00 .00 .00 53,628.00 17,876.00 75 52,661.55 38110 SV, VR & MM INTEREST .00 .00 .00 .00 .00 1,209.24 (1,209.24) +++ 40.02 38700 REIMBURSEMENTS 18,000.00 .00 18,000.00 .00 .00 18,932.49 (932.49) 105 16,991.44 REVENUE TOTALS $89,504.00 $0.00 $89,504.00 $0.00 $0.00 $73,769.73 $15,734.27 82% $69,693.01 Department 00 - REVENUE Totals $89,504.00 $0.00 $89,504.00 $0.00 $0.00 $73,769.73 $15,734.27 82% $69,693.01 Fund 2250 - LIBRARY - RRLC FUND Totals $89,504.00 $0.00 $89,504.00 $0.00 $0.00 $73,769.73 $15,734.27 $69,693.01 Grand Totals $888,548.00 $0.00 $888,548.00 $11,451.25 $0.00 $995,491.22 ($106,943.22) $837,909.58 Run by Christina Carr on 02/27/2026 11:43:17 AM Page 7 of 7 Page 26 of 46  STERLING PUBLIC LIBRARY REPORT OF CASH & INVESTMENTS January 31, 2026 General Building Operating Per Capita Bookmobile Gray Trust LSTA Grant Project RRLC Total 2241 2243 2245 2247 2248 2249 2250 Cash 1,607,477.55 10,782.36 (54,723.34) 88,651.36 3,841.31 (14,138.25) 80,757.14 1,722,648.13 Investments 0.35 287,147.35 287,147.70 Current Receivables 26,668.38 - - 3,847.00 - 30,515.38 Current Payables (11,512.77) - - - - - - (11,512.77) Cash Available Balance 1,622,633.51 10,782.36 (54,723.34) 379,645.71 3,841.31 (14,138.25) 80,757.14 2,028,798.44 05/01/25 Beg Balance 1,389,287.83 4,710.04 - 370,904.46 4,340.30 - 90,416.66 1,859,659.29 Revenue - May 30,388.41 - - 2,899.86 - - 142.22 33,430.49 Expense - May (99,764.25) - - (30.06) - - - (99,794.31) 05/31/25 Cash Avail Bal 1,319,911.99 4,710.04 - 373,774.26 4,340.30 - 90,558.88 1,793,295.47 Adjs to Beg Bal - - - - - - Revenue - June 277,087.37 - - 1,503.49 - - 136.17 278,727.03 Expense - June (40,897.26) (4,398.64) - (6,769.43) - - - (52,065.33) 06/30/25 Cash Avail Bal 1,556,102.10 311.40 - 368,508.32 4,340.30 - 90,695.05 2,019,957.17 Adjs to Beg Bal - - - Revenue - July 94,683.84 - - 1,081.29 - - 18,019.29 113,784.42 Expense - July (59,466.32) (689.39) - (798.63) (498.99) - (32,727.07) (94,180.40) 07/31/25 Cash Avail Bal 1,591,319.62 (377.99) 368,790.98 3,841.31 - 75,987.27 2,039,561.19 Revenue - Aug 50,789.56 21,776.90 - 1,234.06 - - 1,221.22 75,021.74 Expense - Aug (63,764.84) (6,337.56) - (41.67) - - - (70,144.07) 08/31/25 Cash Avail Bal 1,578,344.34 15,061.35 - 369,983.37 3,841.31 - 77,208.49 2,044,438.86 Page 1 of 2 Page 27 of 46  STERLING PUBLIC LIBRARY REPORT OF CASH & INVESTMENTS January 31, 2026 General Building Operating Per Capita Bookmobile Gray Trust LSTA Grant Project RRLC Total 2241 2243 2245 2247 2248 2249 2250 Revenue - Sep 306,464.35 - - 1,190.33 - - 4,223.31 311,877.99 Expense - Sep (42,441.98) (879.90) - (227.70) - - (38,535.18) (82,084.76) 09/30/25 Cash Avail Bal 1,842,366.71 14,181.45 - 370,946.00 3,841.31 - 42,896.62 2,274,232.09 Revenue - Oct 35,776.75 - - 1,710.81 - - 31,779.09 69,266.65 Expense - Oct (173,207.65) (609.20) - (2,381.47) - - (12,167.00) (188,365.32) 10/31/25 Cash Avail Bal 1,704,935.81 13,572.25 - 370,275.34 3,841.31 - 62,508.71 2,155,133.42 Revenue - Nov (106,434.91) - 125,000.00 3,380.97 - - 125.06 22,071.12 Expense - Nov (54,470.68) (1,323.96) - (856.92) - - - (56,651.56) 11/30/25 Cash Avail Bal 1,544,030.22 12,248.29 125,000.00 372,799.39 3,841.31 - 62,633.77 2,120,552.98 Revenue - Dec 23,257.41 - 1,000.00 5,778.27 - - 124.69 30,160.37 Expense - Dec 72,638.11 (858.37) (181,123.34) (157.57) - - - (109,501.17) 12/31/25 Cash Avail Bal 1,639,925.74 11,389.92 (55,123.34) 378,420.09 3,841.31 - 62,758.46 2,041,212.18 Revenue - Jan 30,024.19 - 400.00 1,277.29 - - 17,998.68 49,700.16 Expense - Jan (47,316.42) (607.56) - (51.67) - (14,138.25) - (62,113.90) 01/31/26 Cash Avail Bal 1,622,633.51 10,782.36 (54,723.34) 379,645.71 3,841.31 (14,138.25) 80,757.14 2,028,798.44 Page 2 of 2 Page 28 of 46  Director’s Report February 2026 February may be a short month, but some exciting things have happened. We received the $10,000 check from Carnegie Foundation in honor of the nation’s 250 th birthday and the City of Sterling using the Carnegie building as a library. There is no stipulation on how the donation is spent. We are required to let them know what the funds were expended on. What is a month without building issues, well February wasn’t one. I arrived on Monday morning to the fire alarm box in the entryway ringing. Upon further investigation, it turned out to be the detector in the director’s office. The fire alarm panel stated the device in the director’s office was no longer a smoke detector. After a couple of calls to Johnson Controls, company the installed the devices, we determined the device in the Director’s needed to be switched out. Some much for equipmemt lasting, the detector was installed three years ago when the elevator was installed. A service call was arranged, and the detector in the director’s office is back working again, and the alarm panel is all clear. The next building issue was not at the library but at the storage facility. I visited the place for some material and noticed how cold it was inside the climate-controlled area. A call to the AC/Heating people to replace the thermostat. Winter is the best time to without heat or AC since a cold enviroment is better than all the humidity in the summer. The facility is now back to normal. Secretary of State Librarian Alexi Giannoulias released a new grant for public libraries to purchase technology-based security, up to $100,000. I have reached out to the City IT person about a new camera system, panic buttons and maybe an access control system for the doors. This grant is due April 15 th to the State Library. I have not received any updates regarding the construction grant or the Per Capita grant at this time. I am optimistic that additional information will be released in March. If you are coming on Tuesday night, I have something to show you. Page 29 of 46 Page 30 of 46 Page 31 of 46 Page 32 of 46  February 2026 Children’s Statistics Scavenger Hunt – 100 kids Stay and Play - February 6 – 9 kids, 9 adults Toddler Time - February 13 – 4 kids, 4 adults - February 20 – 5 kids, 6 adults - February 27 – 14 kids, 14 adults Preschool Storytime - February 13 – 7 kids, 8 adults - February 20 – 14 kids, 10 adults - February 27 – 19 kids, 15 adults Pokémon Day – February 21 – 60 kids, 60 adults Drawing Club – February 21 – 13 kids Lego Club - February 7 – 13 kids, 10 adults - February 21 – Cancelled for Pokemon Day Kids Advisory Board (KAB) -- February 23 -- 5 kids ARKS Book Club (Adult Program) – February 24 – 6 adults Bookworm Bags – 22 kids Outreach Visits - Washington Parent Teacher Conferences – February 26 – 26 kids, 20 adults, 7 new library cards Page 33 of 46 Item: Discussion and approval of Establishing a Library Foundation Public Content: Attorney Mitchell Kavanagh, Ward, Murray, Pace & Johnson, will be present to discuss establishing a foundation for the library. The estimated cost to establish a foundation, assuming minimal meetings and a straightforward filling process is $2,500. This estimate encompasses all legal fees and expenses and includes preparation of the necessary organizational documents for the NFP corporation, the tax exemption and charitable registration paperwork to acquire 501(c)(3) status and filing fees. Recommended Action: Director recommends Board approve the Director taking the steps to create a foundation and to expend the funds to accomplish the creation. Page 34 of 46 Item: Discussion and approval of Amended FY26 Budget Public Content: The director prepares an annual budget based on projected revenues and expenses. As the fiscal year concludes, the Board is required to review the actual revenues and expenses and submit an amended budget to the City. Revenues increased this year due to higher interest earnings and donations (Marks, Bookmobile), while expenses also rose as a result of Bookmobile-related costs. Recommended Action: Director recommends Board approve the amended budget for Fiscal year 2026. Attachments: 1. Amended Budget Fiscal Year 2026 Page 35 of 46 Page 36 of 46 Page 37 of 46 Page 38 of 46 Page 39 of 46 Page 40 of 46 Item: Discussion and approval of FY2027 Budget Public Content: The director prepares an annual budget based on projected revenues and expenses. The Board is required to review these estimates and direct the Library Director to submit the budget to the City. This year’s budget includes raises for all employees, the creation of new revenue and expense accounts for Bookmobile, and an increase to the book line. It also allocates funds for the remodel of the public restroom under the LSTA/Other State Grants and Building Project lines. In addition, the LSTA/Other State Grants line includes funding for security equipment. The City Treasurer assures the Director the Library does have the funds to cover the budget for the coming year. Recommended Action: Director recommends Board approve the budget for Fiscal year 2027 in the amount of $1,477,159. Attachments: 1. Budget Fiscal Year 2027 Page 41 of 46 Page 42 of 46 Page 43 of 46 Page 44 of 46 Page 45 of 46 Page 46 of 46