City Council

TIMOTHY WOOLLEY Mayor City of Taylor CITY COUNCIL DOUGLAS A. GEISS CYNTHIA A. BOWER Chairman City Clerk JILL BRANDANA MICHELLE TOCCO Chairwoman Pro-Tem Treasurer 23555 GODDARD ROAD Council Members Taylor, MI 48180 TINA DANIELS CHARLEY JOHNSON PHONE: (734) 287 6550 LINDSEY ROSE ANGIE WINTON www.cityoftaylor.com The Regular Council Meeting of the Taylor City Council will be held on Tuesday April 01, 2025 in the Taylor Municipal Building at 23555 Goddard Rd., Taylor, MI to begin promptly at 6:30 PM AGENDA 1. Call to order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. AGENDA AND MINUTES 5.1 Motion to approve the Agenda. 5.2 Motion to approve the acceptance of the minutes of the meeting held March 18, 2025 and dispense with oral reading. 2025_03_18 Final.pdf 6. MAYOR COMMUNICATIONS 6.1 Motion to approve the re-appointment of Nancy Mascaro Miller to the Historical Commission for a four (4) year term to expire on April 1, 2029. 6.2 Motion to approve the re-appointments of Anthony Aday, Larry D'Aguanno, Joseph McGuckin, Tony Claypool and Jonathon Dowling to the Construction Board of Appeals Commission for a three (3) year term to expire on April 1, 2028. 6.3 Motion to approve the Personal Service Contract for the Assistant Golf Operations Manager. 1 7. REGULAR AGENDA 7.1 Motion to approve the opening of the Public Hearing to receive suggestions, proposals, and ideas from interested citizens and parties concerning the proposed use of HUD Community Development Block Grant (CDBG) funds for Program Year 2025-26. DRAFT PROPOSED CDBG BUDGET PY 2025-26.pdf 7.2 Motion to approve the closing of the Public Hearing to receive suggestions, proposals, and ideas from interested citizens concerning the proposed use of HUD Community Development Block Grant (CDBG) funds for Program Year 2025-26. 7.3 Motion to approve Crown Pro Construction, low bid, for the purchase & installation of a new roof at the Fire Department Smoke House, in the amount not to exceed $5,600. Funded through General Fund, Fire Department-Building Fund. Crown Pro Construction Roofing Quote.pdf Quote Summary (2).pdf 7.4 Motion to amend CCR #9.483-24, to a nine (9) month extension for a total amount of $144,000. Funded through IT Contractual Services. SecureAuthSoleSource.pdf Taylor, City of_Workspace8.29.2024.pdf CCR9_483_24.pdf 7.5 Motion to amend CCR #1.07-25, to increase Docuware renewal in the amount not to exceed $17,917. Funded through IT Contractual Services. 20250324_RicohInvoiceDocuware.pdf RicohDocuwareQuote.pdf RicohDocuwareSoleSorce.pdf CCR1_07_25.pdf 7.6 Motion to approve ENTA Supply for the annual Sensus Flexnet hosting fees in an amount not to exceed $44,240. Funded though Water Supply Systems Fund. Invoice 7.7 Motion to approve the Resolution to remove 895 feet from Penn Ave., 900 feet to 1,795 feet north of Eureka from the ACT 51 Map. MDOT Transportation Planning Resolution Map 7.8 Motion to approve increase to Taylor Chevrolet Purchase Agreement in the amount of $37,100. Funded through State Forfeiture Funds. Taylor Chevrolet PD expenses 7.9 Motion to approve Audia Concrete Construction, Inc., current vendor, for the 2023 Concrete Panel Replacement Contract One (1) Year Bid Extension for work to be completed in the 2025-2026 Fiscal Year. Funded through Local and Major Street Funds. IFB-DG-2023-05-25-001 Concrete Panel Replacement Contract 2023 (51 Pages).pdf Taylor 2025 Concrete Panel Price Letter.pdf 2  2023 Concrete Panel Replacement Contract (Bid Tab) 06-13-2023 CLG.pdf 7.10 Motion to approve Wade Trim and Associates, current vendor, to perform the Design services for the Cooper Street Sanitary Lift Station Rehabilitation Project for an amount not to exceed $91,500. Funded through Sewage Disposal Fund, Capital Outlay. Cooper Street Pump Station (Design Rehab Proposal) 2025.pdf CooperStreet_PS CONDITION ASSESSMENT_FINAL_2024-08-19.pdf 7.11 Motion to approve International Controls & Equipment, sole source, for the necessary repairs and preventive maintenance of the Pine and Birch Street security gates for an amount not to exceed $7,500. Funded through TBA Capital Outlay. International Controls &Equipment Sole Source.pdf Est_76415_from_International_Controls__Equipment_Inc._23788.pdf 7.12 Motion to approve KAB Enterprises, Inc., low bid, for the addition and roof replacement of Pavilion C at Heritage Park in an amount of $61,104, with a 5% contingency, for a total amount not to exceed $64,160. Funded through TBA Capital Outlay. RFP-021825-002 - Heritage Park Pavilion C Summary Sheet (1).pdf 2502-1035 (2) (1).pdf KAB (1).pdf 7.13 Motion to amend CCR 9.437-24 to increase the fiscal year 2024 OPEB actuarial report cost to an amount not to exceed $20,500. Funded through General Fund - HR Professional Services. 153390HW CITY OF TAYLOR 12.2024.pdf CCR9_437_24.pdf 7.14 Motion to approve precinct location changes as recommended by the City Clerk. Updated precinct map - as approved by Election Commission 32625 and previous precinct map.pdf Voter information per precinct and Senate-House districts.pdf 7.15 Motion to approve J&T Crova Towing for the City of Taylor Towing services based upon the terms & conditions of the contract, for a three (3) term and one (1) three (3) year extension with Council approval. 7.16 Motion to nominate and appoint ____ to fill the vacant position on the Taylor City Council, per section 4.5 of the City Charter. 8. OPEN BUSINESS 3 9. ADJOURNMENT 4 TIMOTHY WOOLLEY CITY COUNCIL Mayor City of Taylor DOUGLAS A. GEISS CYNTHIA A. BOWER Chairman City Clerk JILL BRANDANA MICHELLE TOCCO Chairwoman Pro-Tem Treasurer Council Members TINA DANIELS 23555 GODDARD ROAD CHARLEY JOHNSON Taylor, MI 48180 LINDSEY ROSE ANGIE WINTON PHONE: (734) 287-6550 www.cityoftaylor.com MINUTES The regular meeting of the Taylor City Council was held on Tuesday, March 18, 2025 at 6:30 p.m. in the Taylor Municipal Building at 23555 Goddard Road, Taylor, Michigan. Council Chairman Douglas A. Geiss called the meeting to order. Present: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Also Present: Mayor Woolley, Clerk Cindy Bower, Treasurer Michelle Tocco, Corporation Counsel Ed Plato, Council Secretary Tiarra Swain Excused: Angie Winton Motion By: Jill Brandana Supported By: Tina Daniels Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve the Agenda. Unanimously carried CCR #: 3.92-25 Motion By: Charley Johnson Supported By: Tina Daniels Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve the acceptance of the minutes of the meeting held March 4, 2025 and dispense with oral reading. Unanimously carried CCR #: 3.93-25 Motion By: Jill Brandana Supported By: Charley Johnson Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve the appointment of Nettie Johnson to the Aging Commission for a two (2) year term to expire on March 18, 2027. Unanimously carried CCR #: 3.94-25 Page: 1 5 Motion By: Charley Johnson Supported By: Jill Brandana Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve the acceptance of the Michigan Economic Development Corporation Grant in the amount of $5,000,000. Unanimously carried CCR #: 3.95-25 Motion By: Jill Brandana Supported By: Charley Johnson Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To receive & file the February 2025 Paid Invoice Report. Unanimously carried CCR #: 3.96-25 Motion By: Jill Brandana Supported By: Charley Johnson Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To receive & file the February 2025 Budget Performance Report. Unanimously carried CCR #: 3.97-25 Motion By: Jill Brandana Supported By: Charley Johnson Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve sending one (1) Building Department employee for an overnight stay to attend the Spring Code Officials Conference of Michigan (COCM) for an amount not to exceed $1,100, plus incidental expenses. Funded through Building Department Training and Transportation Account. Unanimously carried CCR #: 3.98-25 Motion By: Jill Brandana Supported By: Charley Johnson Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve the attendance of two (2) Clerk's Office employees at the 2025 Michigan Association of Municipal Clerks Annual Conference in the amount not to exceed $2,890 plus out of pocket expenses, funded through General Fund, City Clerk's Office, Training & Transportation. Unanimously carried CCR #: 3.99-25 Page: 2 6 Motion By: Lindsey Rose Supported By: Tina Daniels Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve CSI Emergency Apparatus LLC., low bid, for the purchase of a foam trailer in the amount not to exceed $61,829. Funded through General Fund, Fire Department, Equipment Account. Unanimously carried CCR #: 3.100-25 Motion By: Charley Johnson Supported By: Tina Daniels Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve setting the Community Development Block Grant Action Plan Public Hearings for April 1, 2025 and May 6, 2025, to receive suggestions, proposals, and ideas from interested citizens and parties concerning the proposed use of HUD Community Development Block Grant funds for Program Year 2025- 2026. Unanimously carried CCR #: 3.101-25 Motion By: Tina Daniels Supported By: Charley Johnson Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve City of Romulus for Regional Alliance for Firefighting Training (RAFT) in an amount not to exceed $4,280. Funded through General Fund-Fire Department-Training & Transport Account. Unanimously carried CCR #: 3.102-25 Motion By: Lindsey Rose Supported By: Tina Daniels Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve Metro Airport Truck, for repairs to Engine 1 and Squad 3 in an amount not to exceed $13,103. Funded through General Fund-Repair and Maintenance Account. Unanimously carried CCR #: 3.103-25 Motion By: Charley Johnson Supported By: Jill Brandana Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve City of Taylor budget amendment 2025-004 dated March 18, 2025. Unanimously carried CCR #: 3.104-25 Page: 3 7 Motion By: Lindsey Rose Supported By: Tina Daniels Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve Parks Maintenance Inc., lowest qualified bid, for installation and removal of three (3) ICEO ice makers and bins at Lakes of Taylor and Taylor Meadows for an amount not to exceed $20,583. Funded by Golf Course, Capital Outlay Account. Unanimously carried CCR #: 3.105-25 Motion By: Jill Brandana Supported By: Lindsey Rose Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve purchase agreement with Frog Holler Produce, preferred vendor, to provide food produce for the restaurants in an amount not to exceed $8,000. Funded through Golf Fund, COGS - Food. Unanimously carried CCR #: 3.106-25 Motion By: Jill Brandana Supported By: Charley Johnson Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve the extension of our Waste, Recyclable, Compost Collection and Disposal contract with Priority Waste, LLC, from July 1, 2025 to June 30, 2035. Funded through Act 179. Interested Parties: M. Drouillard, C. Patts Unanimously carried CCR #: 3.107-25 Motion By: Charley Johnson Supported By: Tina Daniels Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To amend CCR #2.70-25, to increase Detroit Salt purchase agreement in the amount not to exceed $155,000. Funded through DPW Operating Salt Supplies. Unanimously carried CCR #: 3.108-25 Motion By: Charley Johnson Supported By: Jill Brandana Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve Baycom, GSA Federal Contract, for the purchase of 61 Toughbook's and related peripherals in an amount not to exceed $333,716. Funded through IT Capital Outlay. Unanimously carried CCR #: 3.109-25 Page: 4 8 Motion By: Jill Brandana Supported By: Tina Daniels Ayes: Charley Johnson, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve adjournment at 7:19 p.m. Unanimously carried CCR #: 3.110-25 _____________________________________ ________________________________ Douglas A. Geiss, Chairman Cynthia A. Bower, City Clerk Page: 5 9  COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITIES DRAFT PROPOSED CDBG BUDGET PY 2025-26 PUBLIC SERVICES FY 2025 CDBG ENTITLEMENT $ 454,237.00 REVISED 3/19/25 FY 2024 PROGRAM INCOME AS OF 3/19/2025 34,665.00 TOTAL TO COMPUTE FY 2025 PUBLIC SERVICES CAP $ 488,902.00 X 15%=$73,335 ADMINISTRATION FY 2025 CDBG ENTITLEMENT$ 454,237.00 TOTAL ESTIMATED FY 2025 PROGRAM INCOME $ 50,000.00 TOTAL TO COMPUTE FY 2025 ADMIN CAP $ 504,237.00 X 20%=$100,847 REPROGRAMMED FUNDS (Unspent funds from completed/canceled prior year projects and activities) TOTAL REPROGRAMMING $ - TOTAL FUNDING AVAILABLE FY 2025 CDBG ENTITLEMENT $ 454,237.00 TOTAL ESTIMATED FY 2025 PROGRAM INCOME $ 50,000.00 TOTAL REPROGRAMMING $ - TOTAL 2025 FUNDING $ 504,237.00 PROJECT CDBG Public Services National PROPOSAL Non-CDBG STATUS: ACTIVITY PROPOSED Total Project Cost (Capped @ Objective AMOUNTS Funding New/Ongoing ALLOCATIONS 15%)** Ongoing LMH Housing Rehabilitation $ 250,000.00 $ 280,055.00 $ - $ 280,055.00 $ - Ongoing LMC Fish & Loaves** $ 20,000.00 $ 12,500.00 $ - $ 12,500.00 $ 12,500.00 Ongoing LMC The Guidance Center** $ 20,000.00 $ 12,500.00 $ - $ 12,500.00 $ 12,500.00 Ongoing LMC Senior Alliance** $ 12,500.00 $ 12,500.00 $ - $ 12,500.00 $ 12,500.00 Ongoing LMC Senior Services** $ 35,000.00 $ 35,835.00 $ - $ 35,835.00 $ 35,835.00 NEW LMA Tree Planting $ 50,000.00 $ 50,000.00 $ - $ 50,000.00 NEW LMC Upwards Care, Inc. (BOOST)** $ 104,000.00 $ - $ - $ - $ - Ongoing N/A General Administration/Planning $ 100,847.00 $ 100,847.00 $ - $ 100,847.00 $ - TOTAL $ 592,347.00 $ 504,237.00 $ - $ 504,237.00 $ 73,335.00 ** ACTIVITIES ARE PUBLIC SERVICES - SUBJECT TO 15% CAP PLEASE NOTE: Additional dollars will be used to fund CDBG eligible activities. 10  ESTIMATE Crown Pro Construction LLC 3202 14th Street Wyandotte, Michigan 48192 United States 7346860620 BILL TO Estimate Number: 4 Smokehouse - Taylor Fire Department Aileen Shamoon Estimate Date: February 7, 2025 7343748747 Valid Until: March 9, 2025 ashamoon@ci.taylor.mi.us Estimate Total $5,600.00 (USD): Items Quantity Price Amount Shingle Roof Replacement 1 $5,600.00 $5,600.00 Complete roof project including tear off. 3 feet Ice and Water Shield included. Synthetic Felt Installation Included. New Drip Edge and Ventilation Included. Roof board replacement 1 $0.00 $0.00 Any roof board replaced is 5$ per foot in addition to contract price Sheathing Replacement 1 $0.00 $0.00 Any bad plywood replaced with 1/2 inch OSB at $35 per sheet labor + market price of OSB at the time of install. Total: $5,600.00 Estimate Total (USD): $5,600.00 11  Quote Summary {MUST BE SECOND PAGE OF COUNCIL ITEM} FIRE STATION 2 SMOKE HOUSE ROOF Solicitation Method(s) Utilized: E-Mail/Phone Name of Vendor Address Telephone Price Comments & Recommendations The quote includes tear-off, installation of 26156 Ecorse Rd. Taylor, MI ADAY Roofing 48180 313-292-8100 $6,000.00 synthetic felt, ice and water shield, new drip edge, and ventilation, totaling $5,600. The quote includes the installation of ice shield th underlayment at all eaves of heated areas, new 3202 14 Street, Wyandotte, MI Crown Pro Construction 48192 734-686-0620 $5,600.00 drip edge and rake edge metal, aluminum seamless gutters, and shingles from TKO or Owens Corning totaling $6,000. Based on the available information, including shipping time, Better Business Bureau rating, and total price, Crown Pro Construction is the recommended business for this product. Purchasing Agent Signature: Aileen Shamoon Date: 02/10/25 Time: 9:30 AM Page 1 of 1 12  CITY OF TAYLOR SOLE SOURCE JUSTIFICATION FORM INSTRUCTIONS: Complete this entire form, including BOTH SECTIONS I and II for all sole source purchases. Send the completed form to the Budget & Finance Department, Central Purchasing. In compliance with Section 4.12 of the City of Taylor Purchasing Policy, this document shall accompany any sole source request to the City Council as part of council package for review and consideration. Failure to provide the requested information and supporting documentation will most likely result in postponement. If you have any questions, or need additional assistance, contact the Purchasing Office at 734.374.1459 or 734.374.1396. Information is also available at http://www.cityoftaylor.com/purchasing. NOTE: 1. Price is never a basis for a sole source request. 2. Supporting documentation must accompany this form. Requisition Title (or) #: Google Workspace Subscription Commodity/service being purchased: License Proposed purchase price: $47,169 Proposed / Requested Supplier: Onix Requested by: Ryan Moore Department: IT Date: 9/9/2024 Email/phone #: Sole source justification prepared by: Ryan Moore I. SOLE SOURCE JUSTIFICATION 1. A Sole Source Purchase is available from only one supplier and meets at least one of the following criteria (please check the appropriate boxes): One-of-a-kind- The commodity or service has no competitive product alternatives on the market. Compatibility - The commodity or service matches existing brand of equipment for compatibility. Replacement part - The commodity is a replacement part for a specific brand of existing equipment. Unique design - The commodity or service meets physical design or quality requirements. Professional Service - The service falls under the Purchasing Policy Professional Service Section 4.10. If any of the above apply – Are you aware of other sources (other than the one requested) that could offer the exact brand or service, such as a distributor, third party broker, or reseller? If so, please list possible sources. OR Delivery date - ONLY ONE SUPPLIER can meet necessary delivery date requirement for the required quantity on . Emergency - URGENT NEED for the item or service does not permit soliciting competitive bids, as in cases of emergencies, disaster, etc., which was required on 2. Briefly explain what it is about this product or service that only this vendor can meet: Onix is the Google reseller for the city. 1| P a g e 13  CITY OF TAYLOR SOLE SOURCE JUSTIFICATION FORM 3. Indicate if the product or service has been purchased for this department in the past, the approximate date of purchase, and purchase order number, if known: 4. List the specific important features or specific performance specifications or parameters that make this product or service unique or proprietary, AND indicate specifically why these unique features are important to your department operations: Onix is the Google reseller for the city. 5. List other suppliers generally believed to offer the same or very similar product or service. Indicate if they were contacted for a description and/or price of their product or service. If they were not contacted, indicate why they were omitted. Indicate for each specifically why their product or service is judged to be unacceptable. a) b) c) II. DOCUMENTATION OF PRICE REASONABLENESS Check the box(es) that apply and provide information: 1. I determined that the price is reasonable for one of the following reasons: (a) I compared the proposed price to prices I previously paid for the same or similar goods and/or services. See PO# (Specify price: $ ) (b) I compared the proposed price to current published catalog, price lists, or market prices as documented in the attachments (attach relevant documentation) and the proposed price is less. (c) I compared the proposal price to similar benchmarks, (e.g., dollars per pound, horsepower, or other units of measure) to identify any gross inconsistencies. Describe comparisons made: (d) Based on my knowledge of the market, my experience of prior similar proposals. Describe basis of market knowledge or reference prior proposals: Market rate. (e) The price is set by law or regulations. Provide reference to law or regulation: (f) The goods or services are available on the market for the same or similar price. Provide reference to market pricing information: 2. Sections 1 (a) through (f) do not apply. (Purchasing will contact you to discuss price reasonableness before a requisition can be processed.) 2| P a g e 14  CITY OF TAYLOR SOLE SOURCE JUSTIFICATION FORM III. CONFLICT OF INTEREST STATEMENT The Requestor agrees that there is no real or potential Conflict of Interest in recommending this product and/or service as a Sole Source procurement. (NOTE: If you do have a real or potential conflict of interest, please contact the appropriate Purchasing Agent.) As the authorized department official, I certify that the above justification is accurate and complete to the best of my knowledge and belief. Approval: _____________________________________________ 9/9/2024 Signature of Department Head Date Ryan Moore Printed Name 3| P a g e 15  Amendment to Onix Networking Customer Agreement This amendment (“Amendment #3”) amends the Onix Networking Government Customer Agreement - G Suite entered into by and between the City of Taylor, MI (“Customer”) and Onix Networking Corp. (“Onix”), with an effective date of September 30, 2016, as previously amended, (the “Agreement”). This Amendment #3 is effective on the date signed by both parties (“Amendment #3 Effective Date”). WHEREAS, Customer desires to renew its Google User Licenses on a flex pay basis; and NOW THEREFORE, Onix and Customer agree as follows: 1. Definitions. For purposes of this Amendment, #3 unless otherwise defined herein, capitalized terms used herein shall have the same meanings set forth in the Agreement. 2. The following replaces Section 2 of the Agreement in its entirety: 2. Google Workspace License. Customer agrees to comply with the terms and conditions of the “Google Cloud Master Agreement - Public Sector” located at https://static.carahsoft.com/concrete/files/6116/6981/5856/US_Public_Sector_CMA_flowdowns_10.17.22_-_Workspace.pdf. . 3. The following shall replace Section 4 of the Agreement in its entirety: 4. Flex Term. Beginning on October 10, 2024, the Agreement shall be renewed for an additional term of twelve (1) month (the “Flex Term”). Following the Flex Term, the Agreement shall automatically renew for a twelve (1) month renewal term at the then-current list price (each a “Renewal Term” and collectively with the Flex Term, known as the “Term”), unless terminated in accordance with Section 8. 4. The following replaces Section 5.1 of the Agreement in its entirety: 5.1 All User License Fees are final and binding upon Customer’s use of the User Licenses. All User License Fees are non-refundable for any Term. 5. The following replaces Section 5.2 of the Agreement in its entirety: 5.2 Onix shall bill Customer by invoice at the end of each month during the Term. Fees are due thirty (30) days from the invoice date. Onix shall bill Customer the Fees based on Customer’s usage for the previous month, as determined by Google in its sole discretion. Google’s calculation of Customer’s Fees is final. All payments are due in U.S. dollars. Customer is responsible for any and all U.S. taxes (other than Onix’s income tax) associated with the Fees. 6. The following replaces Section 5.3 of the Agreement in its entirety 5.3 Onix may revise its fees (including, but not limited to the User License Fee) upon written notice to Customer, effective as of the date indicated in Onix’s written notice. 7. The following is added as Section 7 of the Agreement: 7. Termination. The Agreement shall only be terminated or canceled as provided under this Section 7. 7.1 The Agreement shall be valid for the Term unless terminated by either Party (effective as of the end of the then current Term) by providing the other Party written notice sixty (60) days prior to the end of the applicable Term delivered in accordance with Section 20, “Notices”. 7.2 If Customer violates its obligations under the Agreement, Onix may initiate termination of the Agreement by sending a written notice to Customer (the “Cancellation Notice”) describing the noncompliance to Customer. Upon receiving Cancellation Notice, Customer shall have ten (10) days from the date of such notice to cure any such noncompliance. If such noncompliance is not cured within the required ten (10) day period, Onix shall have the right to cancel the Agreement upon further written notice as of the eleventh day after the date of Customer’s receipt of the Cancellation Notice. 7.3 Termination of Use. With regard to the Flex Licenses only, Customer shall have the right to order additional Flex Licenses or suspend or terminate part or all of its use of the Flex Licenses during the Flex Term to avoid incurring additional fees for its usage. Customer shall not be entitled to a refund for all or any part of a payment made for the Flex Licenses for usage that has already occurred, regardless of whether Customer sends notice of its termination to Onix. 8. Limitation of Liability. IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, LOST PROFITS, LOSS OF Onix Confidential Onix Customer Agreement_G Suite Amendment Page 1 of 3 16  USE, LOSS OF DATA OR LOSS OF GOODWILL), ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE PERFORMANCE OR OPERATION OF THE USER LICENSES, WHETHER SUCH LIABILITY ARISES FROM ANY CLAIM BASED UPON BREACH OF CONTRACT, BREACH OF WARRANTY, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE, AND WHETHER OR NOT SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Customer acknowledges that the User Licenses are provided as a service by Google, and Onix disclaims Google’s liability for any damages, whether direct or indirect, incidental or consequential, arising from Onix’s distribution and resale of the User Licenses to Customer. In no event shall either Party’s liability for any damages hereunder exceed the amounts paid by Customer to Onix during the twelve (12) month period preceding the causation of the damages. 9. The following Onix Networking Services Schedule is added to supplement Exhibit A of the Agreement: Exhibit A Onix Networking Services Schedule Date 8/29/2024 Customer City of Taylor, MI Billing Information Customer Contact Information Name Name Address 23555 Goddard Rd Address 23555 Goddard Rd Taylor, MI Taylor, MI 48180, USA 48180, USA Telephone Telephone Email rmoore@ci.taylor.mi.us Email rmoore@ci.taylor.mi.us Activation Email Contract Term Month-to-Month Domain Name ci.taylor.mi.us Onix Rep Pete Luci ☐ Purchase Order # User Licenses Monthly Unit Description Price/License # Users Monthly Total* Google Workspace Enterprise Plus - Flex $36.00 370 $13,320.00* (GAPPS-ENT-PLUS-1USER-12MO) Google Workspace Enterprise Plus Archived User $8.40 286 $2,402.40 (GAPPS-AU-ENT-PLUS-1USER-12MO) Monthly Total Invoice Amount VARIABLE* Total User License Fees VARIABLE* Billing Terms: Net 30 from invoice date *Fees for the User Licenses are final and binding upon use of the User Licenses. Fees for the User Licenses may increase or decrease from month to month depending on how many User Licenses the Notes: Customer orders. This change in User Licenses may also change the Monthly Total Invoice Amount listed above. 10. Miscellaneous. Except only as and to the extent expressly set forth in this Amendment #3, the terms and conditions of the Agreement and all amendments shall be and remain unmodified and in full force and effect. This Amendment #3 may be executed Onix Confidential Onix Customer Agreement_G Suite Amendment Page 2 of 3 17  in one or more counterparts, including facsimile, PDF, or other electronic copies, which when taken together shall be considered one instrument. IN WITNESS WHEREOF, the parties have executed this Amendment #3. Customer: Onix Networking Corp. City of Taylor (MI) Signature Signature Print Name Print Name Title Title Date Date Onix Confidential Onix Customer Agreement_G Suite Amendment Page 3 of 3 18 Motion By: Angie Winton Supported By: Charley Johnson Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve HydroCorp Inc., current vendor, for Contract Extension for (3) years in an amount not to exceed $124,476. Funded through Cross Connection Inspection. Unanimously carried CCR #: 9.480-24 Motion By: Angie Winton Supported By: Lindsey Rose Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve attendance of one (1) Human Resource employee to attend MPELRA Conference in the amount $806, plus out of pocket expenses. Funded through Human Resource Training. Unanimously carried CCR #: 9.481-24 Motion By: Charley Johnson Supported By: Angie Winton Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve SecureAuth, sole source, for annual renewal of SecureAuth for an amount of $6,315, funded through IT Contractual Services. Unanimously carried CCR #: 9.482-24 Motion By: Charley Johnson Supported By: Angie Winton Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve Onix, sole source, for three month extension of Google workspace licenses for an amount of $47,169, funded through General Fund IT Contractual Services. Unanimously carried CCR #: 9.483-24 Motion By: Jill Brandana Supported By: Tina Daniels Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To receive & file the August 2024 Budget Performance Report. Unanimously carried CCR #: 9.484-24 Page: 7 19  INVOICE Ricoh will enforce late fees per the terms & Ricoh USA, Inc Attn: Customer Administration conditions of your agreement. 300 Eagleview Blvd, Exton PA US 19341 Page 1 of 1 Invoice Number Invoice Date 5070558832 12/01/2024 Terms Due Date CITY OF TAYLOR ATTN: ACCOUNTS PAYABLE 30 NET 12/31/2024 23555 GODDARD RD DEPT IT Customer Number Purchase Order Number TAYLOR MI 48180-4116 13663472 Federal ID DUNS# 23-0334400 04-396-4519 We appreciate your business. For any questions, please contact us by visiting my.ricoh- usa.com and using Click to Chat or call us at 1-888-456-6457 to Contract #: 5228107 order additional products, supplies, services or to submit meter reads For details on Ricoh's EPEAT and environmental initiatives, visit www.ricoh-usa.com/environment. Ricoh has posted to its website take back, recycling, paper content, reporting and design information for its imaging equipment/ Toner Containers/ packaging to meet EPEAT criteria. None of the returned material goes to landfill or incineration. Equipment Detail Equipment Location Billing Details Amount Sales Tax Total Service Offering CITY OF TAYLOR OTHER VENDOR NA Billing Charge: 12/01/2024 to 11/30/2025 9,630.00 0.00 9,630.00 23555 GODDARD RD MFG TAYLOR MI 48180-4116 S/N SW2398414 - SUBSCRIPTION - Includes - SUBSCRIPTION - COVERAGE CITY OF TAYLOR OTHER VENDOR NA Billing Charge: 12/01/2024 to 11/30/2025 2,157.12 0.00 2,157.12 23555 GODDARD RD MFG TAYLOR MI 48180-4116 S/N SW2398415 - SUBSCRIPTION - Includes - SUBSCRIPTION - COVERAGE Total 11,787.12 0.00 11,787.12 Regular Bill~ Amount Due 11,787.12 CITY OF TAYLOR Detach and Return This Portion With Your Payment or Pay Online at www.ricoh-usa.com ATTN: ACCOUNTS PAYABLE To ensure proper credit to your account, please write your customer and invoice number on your check 23555 GODDARD RD DEPT IT TAYLOR MI 48180-4116 Customer No. 13663472 Invoice Number 5070558832 Make check payable and remit to: Ricoh USA, Inc Amount Due 11,787.12 P.O. Box 802815 CHICAGO IL 60680-2815 Thank you for choosing Ricoh USA, Inc 00 0050705588325 00136634722 00011787124 000000000 000000000 20 078b1f5d-6864-4a16-89b0-da47d8e87a79 078B1F5D-6864-4A16-89B0-DA47D8E87A79  Quote Document for CITY OF TAYLOR Date: December 26,2024 Quantity Item Description Ext Selling Price 10 DOCUWARE CLOUD $121.90 PROFESSIONAL II ADDITIONAL 10 GB STORAGE INCXMO 100 DOCUWARE CLOUD $6,007.00 PROFESSIONAL II ADDITIONAL NAMED USERS INCXMO Sub Total: $6,128.90 Reservation of Rights—This quote is based upon the information provided by you, and the assumptions made by us in preparing the information contained herein. While care has been taken to ensure the accuracy of this quote, we make no representations or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall not be liable for any errors or omissions. We recognize your right to negotiate and approve the terms of any resulting contract and we reserve the same right.We also acknowledge that all contract terms and conditions must be mutually agreed upon by both of us.THIS QUOTE IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY AND IS NOT,NOR SHOULD IT BE CONSTRUED AS, AN OFFER TO SELL/LEASE THE GOODS OR SERVICES LISTED HEREIN. Rev. 04/13 Quote Number 35172899 Expires on January 22,2025 IT Director 2/5/2025 21  CITY OF TAYLOR SOLE SOURCE JUSTIFICATION FORM INSTRUCTIONS: Complete this entire form, including BOTH SECTIONS I and II for all sole source purchases. Send the completed form to the Budget & Finance Department, Central Purchasing. In compliance with Section 4.12 of the City of Taylor Purchasing Policy, this document shall accompany any sole source request to the City Council as part of council package for review and consideration. Failure to provide the requested information and supporting documentation will most likely result in postponement. If you have any questions, or need additional assistance, contact the Purchasing Office at 734.374.1459 or 734.374.1396. Information is also available at http://www.cityoftaylor.com/purchasing. NOTE: 1. Price is never a basis for a sole source request. 2. Supporting documentation must accompany this form. Requisition Title (or) #: Docuware Renewal Commodity/service being purchased: Storage GB\Licensing Proposed purchase price: $ 9,082 Proposed / Requested Supplier: Ricoh Requested by: Ryan Moore Department: IT Date: 12/26/2024 Email/phone #: Sole source justification prepared by: Ryan Moore I. SOLE SOURCE JUSTIFICATION 1. A Sole Source Purchase is available from only one supplier and meets at least one of the following criteria (please check the appropriate boxes): One-of-a-kind- The commodity or service has no competitive product alternatives on the market. Compatibility - The commodity or service matches existing brand of equipment for compatibility. Replacement part - The commodity is a replacement part for a specific brand of existing equipment. Unique design - The commodity or service meets physical design or quality requirements. Professional Service - The service falls under the Purchasing Policy Professional Service Section 4.10. If any of the above apply – Are you aware of other sources (other than the one requested) that could offer the exact brand or service, such as a distributor, third party broker, or reseller? If so, please list possible sources. OR Delivery date - ONLY ONE SUPPLIER can meet necessary delivery date requirement for the required quantity on . Emergency - URGENT NEED for the item or service does not permit soliciting competitive bids, as in cases of emergencies, disaster, etc., which was required on 2. Briefly explain what it is about this product or service that only this vendor can meet: Ricoh is the current reseller of our DocuWare services. 1| P a g e 22  CITY OF TAYLOR SOLE SOURCE JUSTIFICATION FORM 3. Indicate if the product or service has been purchased for this department in the past, the approximate date of purchase, and purchase order number, if known: 4. List the specific important features or specific performance specifications or parameters that make this product or service unique or proprietary, AND indicate specifically why these unique features are important to your department operations: Ricoh is the current reseller of our DocuWare services. 5. 6. List other suppliers generally believed to offer the same or very similar product or service. Indicate if they were contacted for a description and/or price of their product or service. If they were not contacted, indicate why they were omitted. Indicate for each specifically why their product or service is judged to be unacceptable. a) b) c) II. DOCUMENTATION OF PRICE REASONABLENESS Check the box(es) that apply and provide information: 1. I determined that the price is reasonable for one of the following reasons: (a) I compared the proposed price to prices I previously paid for the same or similar goods and/or services. See PO# (Specify price: $ ) (b) I compared the proposed price to current published catalog, price lists, or market prices as documented in the attachments (attach relevant documentation) and the proposed price is less. (c) I compared the proposal price to similar benchmarks, (e.g., dollars per pound, horsepower, or other units of measure) to identify any gross inconsistencies. Describe comparisons made: (d) Based on my knowledge of the market, my experience of prior similar proposals. Describe basis of market knowledge or reference prior proposals: Price per Gigabyte is market standard. (e) The price is set by law or regulations. Provide reference to law or regulation: (f) The goods or services are available on the market for the same or similar price. Provide reference to market pricing information: 2. Sections 1 (a) through (f) do not apply. (Purchasing will contact you to discuss price reasonableness before a requisition can be processed.) 2| P a g e 23  CITY OF TAYLOR SOLE SOURCE JUSTIFICATION FORM III. CONFLICT OF INTEREST STATEMENT The Requestor agrees that there is no real or potential Conflict of Interest in recommending this product and/or service as a Sole Source procurement. (NOTE: If you do have a real or potential conflict of interest, please contact the appropriate Purchasing Agent.) As the authorized department official, I certify that the above justification is accurate and complete to the best of my knowledge and belief. Approval: _____________________________________________ 12/26/2024 Signature of Department Head Date Ryan Moore Printed Name 3| P a g e 24 Motion By: Angie Winton Supported By: Charley Johnson Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve Ricoh, Sole Source, for Docuware renewal in an amount of $6,129, funded through General Fund IT Contractual Services. Unanimously carried CCR #: 1.07-25 Motion By: Angie Winton Supported By: Jill Brandana Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve adjournment at 7:11 p.m. Unanimously carried CCR #: 1.08-25 Douglas A. Geiss, Chairman Cynthia A. Bower, City Clerk Page: 3 25 26  Modenvlew Dr Seaway Or I Polk Ave Penn Ave Hipp Ave Huron Ave HuronAve Huron Ave ldel Ave Jackson-Alio Jackson Ave Jackson Ave Jackson re - 1 Jackson Avo - L._ -- !0 Ziegler eve agler Ave 1> Zleglar Ave Zegler Ave Ziegler 11 Allen Rd 3 )g- Flurnithre) re 1 Humphrey Ave 27 Flanders SI Flanders Ava -  RESOLUTION FOR CHANGING A LOCAL STREET NAME IN THE CITY OF TAYLOR'S ACT 51 LOCAL STREET SYSTEM AT A REGULAR MEETING OF THE CITY COUNCIL OF TAYLOR, MICHIGAN, HELD AT CITY HALL ON APRIL 1,2025, THE FOLLOWING RESOLUTION WAS OFFERED BY CITY COUNCIL MEMBER , AND SUPPORTED BY CITY COUNCIL MEMBER WHEREAS IT IS NECESSARY TO FURNISH CERTAIN INFORMATION TO THE STATE OF MICHIGAN WHEN LOCAL STREET NAMES ARE CHANGED WITHIN THE CITY STREET SYSTEM FOR THE PURPOSE OF OBTAINING FUNDS UNDER ACT 51, PA. 1951 AS AMENDED. NOW THEREFORE IT IS RESOLVED: 1. THAT 895' OF PENN AVE. FROM 900' NORTH OF EUREKA TO 1,795' NORTH OF EUREKA BE ALTERED/DELETED FROM THE CITY STREET SYSTEM. I HEREBY CERTIFY that the foregoing is a true and correct copy of a resolution adopted by the City Council of the City of Taylor, County of Wayne, Michigan, on April 2, 2025. Cynthia A. Bower, City Clerk City of Taylor Wayne County, Michigan 28  Michigan Department of Transportation 2008B (10/2024) ADDITIONS AND DELETIONS TO CITY OR VILLAGE LOCAL STREET SYSTEM DURING CALENDAR YEAR 2024 INSTRUCTIONS: Complete form and mail to Michigan Department of Transportation, Bureau of Transportation Planning, P.O. Box 30050, Lansing, MI 48909. CITY OR VILLAGE PREPARED BY PHONE NUMBER E-MAIL ADDRESS City of Taylor Ralph Richard (734) 374- 1427 rrichard2@ci.taylor.mi.us TERMINI LENGTH IN FEET IF AN ADDITION, NAME OF STREET + ADDED NAME OF FROM TO -DELETED APPROVED PLAT Penn Ave. 900' N of Eureka 1795' N of Eureka - 895' N/A 29 3/21/25, 10:30 AM City of Taylor Mail - FW: Taylor ker•I . -:-- ii Ralph Richard <rrichard2@ci.taylor.mi.us> City of Taylor FW: Taylor 3 messages Bolt, Kelly (MDOT) <13oltK1@michigan.gov> Wed, Oct 30, 2024 at 8:42 AM To: "rrichard2@ci.taylormi.us" <rrichard2@ci.taylor.mi.us> Good morning Ralph, Please review the forwarded email from my co-worker pertaining to a certified street on City of Taylor on the Act 51 map. Please let me know if this street in question is open or closed to traffic. If it is no longer open top public traffic, please decertify it through the upcoming Act 51 mileage change time period. If you have any questions pertaining to Act 51 mileage certification, please feel free to reach out. Thank you Kelly Bolt Act 51 Certification Specialist Michigan Department of Transportation 517-256-9372 From: Allen, Patrick (MDOT) <AllenP@michigan.gov> Sent: Tuesday, October 29, 2024 2:08 PM To: Bolt, Kelly (MDOT) <BoltK1@michigan.gov> Cc: Mayes, Ryan (MDOT) <MayesR1@michigan.gov> Subject: Taylor Hi Kelly, The City of Taylor is certifying Penn Ave as being a continuous public road all the way from Eureka Rd to Superior Rd on their current Act 51 map: 30 https://mail.google.com/mail/u/0/?ik=db098136a5&view=pt&search=all&permthid=thread-f:1814342815293565674&simpl=msg-f:18143428152935656... 1/5 3/21/25, 10:30 AM City of Taylor Mail - FW: Taylor • um /off mit Ewan Rd MI- al IA- lar-B1 1•1111 11•W lay-. -01 -0 0 -111111 0 -- In -1.1 POW in, an wif wt ma . However, it has been brought to our attention that this street segment may not currently be a public street that is open to public traffic for the full length shown on their Act 51 map, which is supported by available aerial photography and Streetview: 31 https://mail.google.com/mail/u/0/?ik=db098136a5&view=pt&search=all&permthid=thread-f:1814342815293565674&simpl=msg-f:18143428152935656... 2/5 3/21/25, 10:30 AM City of Taylor Mail - FW: Taylor 32 https://mail.google.com/mall/u/0/?ik=db098136a5&view=pt&search=all&permthid=thread-f:18143428152935656748(simpl=msg-f:18143428152935656.. 3/5 3/21/25, 10:30 AM City of Taylor Mail - FW: Taylor 21045 Penn St Taylor, lyficlugan Google Street View Aug 2024 See more dates Google Kelly, please reach out to the city to confirm whether or not this street segment is currently a public street open to public traffic for the full length being certified. If not, then please assist them with decertification of the portion that has been closed to public traffic. Thanks! -Patrick Ralph Richard <rrichard2@ci.taylor.mi.us> Wed, Oct 30, 2024 at 10:29 AM To: "Bolt, Kelly (MDOT)" <BoltK1@michigan.gov> Good morning, Yes this discovery is valid. I will take the necessary steps to decertify and adjust on the annual ACT 51 map. [Quoted text hidden] 33 https://mail.google.com/mail/u/0/?ik=db098136a5&yiew=pt&search=all&permthid=thread-f:1814342815293565674&simpl=msg-f:18143428152935656... 4/5 3/21/25, 10:30 AM City of Taylor Mail - FW: Taylor TAYLOR MADE FOR YOU Ralph Richard DPW Director Bolt, Kelly (MDOT) <BoltK1@michigan.goy> Wed, Oct 30, 2024 at 11:29 AM To: Ralph Richard <rrichard2@ci.taylormi.us> Ok, thanks for letting me know. Kelly From: Ralph Richard <rrichard2@ci.taylormi.us> Sent: Wednesday, October 30, 2024 10:30 AM To: Bolt, Kelly (MDOT) <BoltK1@michigan.gov> Subject: Re: FW: Taylor CAUTION: This is an External email. Please send suspicious emails to abuse@michigan.gov [Quoted text hidden] Ralph Richard DPW Director 34 https://mail.google.com/mail/u/0/?ik=db098136a5&view=pt&search=all&permthid=thread-f:1814342815293565674&simpl=msg-f:18143428152935656... 5/5  (REV 12-24) MICHIGAN DEPARTMENT OF TRANSPORTATION Bureau of Transportation Planning Instructions and Forms for Preparing: Annual Road MILEAGE CERTIFICATION FOR CITIES AND VILLAGES In accordance with Public Act 51 of 1951, as amended STATE TRANSPORTATION COMMISSION Michael D. Hayes - Chair Heath E. Salisbury - Vice Chair Rita Brown Suzanne Schultz Richard Turner Rhonda Welburn Bradley Wieferich Director Please discard previous editions 35  PREFACE Public Act 51 of 1951, as amended, requires that each incorporated city and village sign and submit the annual map and requested changes to the Data Inventory and Integration Division, Michigan Department of Transportation. This submittal covers the period of January 1 through December 31 and must show mileage certified as of December 31, 2024. Section 13(7) of Public Act 51, of 1951 requires the governing body of each municipality to appoint a street administrator "who shall be responsible for and shall represent the municipality in transactions with the state transportation department pursuant to this act." It is the duty of the street administrator to prepare this report or to have it prepared by those responsible and ensure that the reports are submitted by April 19, 2025 to: Michigan Department of Transportation Data Inventory & Integration Division Attn: Kelly Bolt: B340 425 W. Ottawa Lansing, MI 48909 All reports are subject to review by the Michigan Department of Transportation and correction by the submitting agency before final approval by the Michigan Department of Transportation. FAILURE TO RETURN THE REQUIRED MATERIAL IS CONSIDERED CAUSE FOR NON- COMPLIANCE AND WITHHOLDING OF MICHIGAN TRANSPORTATION FUNDS. If you have any problems or questions in the preparation of your report, please contact Kelly Bolt at 517-256-9372 or at boltkl @michigan.gov. As part of MDOT's efforts to increase transparency with our partners and the public and to increase general availability of Act 51 mileage certification maps, a public-facing website will contain the most recent Act 51 mileage certification maps and other information pertaining to Act 51 is available at: http://michigan.gov/act51maps 36  TABLE OF CONTENTS Instructions: Street System Map .4 Requirements for Additions & Deletions to City or Village Local Street System 5 Optional Electronic Submittal .6 Jurisdictional Transfers .6 Request for Change in the Major Street System .7 Appendix: - Sample Resolution for Street Addition .9 - Sample Resolution for Street Decertification/Vacation 10 - Michigan Department of State Information Sheet 11-12 - Form 2008B; Adds & Deletes to City/Village Local Street System .13 - Form 2008A; Request for Change in the Major Street System 15 FORM CHECK LIST If no changes to the city/village road mileages are being requested: RETURN: Act 51 Street System Map reviewed, signed and dated by Street Administrator If requesting changes to the city/village mileages: RETURN: Act 51 Street System Map reviewed, signed and dated by Street Administrator Form 2008B: Additions and Deletions to City or Village Local Street System Form 2008A: Request for Change in the Major Street System (only if requesting a reclassification) Resolution submitted by the governing body Center line description of requested street(s), plat, or construction plans 3 37  STREET SYSTEM MAP It is required to return the Act 51 Street System map signed and dated by the street administrator by April 19,2025. Edit the map to show the following: A. Certification/Addition of Streets Streets may be added/certified to a city/village street system only when they are; under jurisdiction of the municipality, accepted into the city/village street system, for public street purposes and open 24/7 to automobile traffic on or before December 31, 2024, and accompanied by an on the ground centerline measurement of said street(s). All resolution requirements are listed on page 5. Any new street, local or major, must be accompanied with a resolution signed by the governing body. All streets added must be contained within or along corporate limits. Alleys, private roads and any form of restricted road, is not permitted to be certified. List requested mileage changes on form 2008B: Additions and Deletions to City or Village Local Street System, page 13. For the required resolution documentation refer to page 5 and for a sample resolution refer to page 9. Local streets to be added need to be drawn on the map and highlighted in yellow. Major street to be added or requested for reclassification to major, should be highlighted in green. For major street requirements refer to page 6. The current certified mileage totals can be found in the block marked APPROVED on the Act 51 map. Any disagreement of the current certified mileage total, differences must be supported by a street inventory. B. Decertification/Vacation of Streets Decertification/Vacation must be made of any streets which are no longer open to automobile traffic, have been abandoned, privatized, vacated, or not under the legal jurisdiction of the municipality. Show all mileage requests for local streets on form 2008B: Additions and Deletions to City or Village Local Street System, page 13, or for major streets on form 2008A: Request for Change in the Major Street System, page 15. For the required documentation refer to page 5. Please use red to cross out streets to be decertified. Decertification of local or major streets must have a resolution signed by the governing body; see sample resolution for decertification/vacation on page 10. C. Corporate Limits All annexations must be filed with the Secretary of State. See the Michigan Department of State Information Sheet on pages 11-12 for the appropriate documentation that must be submitted. Show any changes in your corporate limits directly on your map and accompanied by a copy of the approval letter from the Office of the Great Seal acknowledging the annexation or relinquishment of territory. D. Street Names Please review the map and note any street name changes on it. Indicate a name change at a village, city, township, or county boundary. Any significant sheet name changes must be supported by a resolution. The source of the street name change must be the local road naming authority. If you are not the designated authority, please work with that individual or entity when editing the maps and reconciling these name differences. There may be more than one recognized name for a street. If the United States Postal Service (USPS) is using a name that is different from the official name, you may add it to the map with "(USPS)" in parenthesis after the name. Postmasters are directed by the USPS to work with local naming authorities to resolve road name differences. Please cross check road names with the Postmaster, if at all possible. F. Signature The red certification stamp on the map must be signed and dated by the Street Administrator and returned to the address located on the first page of the instruction booklet by April 19,2025. 4 38  REQUIREMENTS FOR ADDITIONS AND DELETIONS TO CITY OR VILLAGE LOCAL STREET SYSTEM All additions and/or deletions (decertification) to the local street system, must be shown on the map in the appropriate color, must be listed on form 2008B and must also have a resolution from the governing body with the requirements listed below. A sample resolution for a street certification and decertification is contained in the Appendix on pages 9 and 10. A final plat approval is not a substitute for a resolution of acceptance. A resolution may not have any contingencies listed or it will not be accepted. Alleys and private roads are NOT permitted to be certified under Act 51. The following is required information to certify a street addition: A. Form 2008B, Additions and Deletions to City or Village Local Street System. This form should include the name of the street(s), the Termini ("From" and "To") and the length given in feet. Electronic forms can be found at: http://mdofiboss.state.mi.us/webforms/WebFormsHome.htm B. A centerline description that is tied to the section corner, copy of construction plans, formal survey drawings as an attachment, would be preferred. Centerline descriptions are required to measure directly down the center of said street. A boundary description of the property or a right of way description is NOT equivalent to a centerline description and will not be accepted. Ariel measurements are also not accepted for Act 51. Centerline measurements are measured one of the following ways: • beginning from the center of the termini street to the center of intersecting termini street. • streets with a cul-de-sac or round-about are measured straight through to the end of pavement and NOT around the circumference of the cul-de-sac or round-about. C. Addition resolution requirements: A resolution approved by the governing body with the following statements are required for all street addition. Example on page 9. • Acceptance of centerline description or equivalent (see B.) • Acknowledgment that said street is located within city/village right-of-way and is under municipal control. • Acknowledgement that the street is a public street and is for public street purposes. • Acknowledgment that the street has been accepted into the municipal street system and is open to the public for public use on (specific date) or before December 31, 2024. The following is r equired information for street decertification: A. Form 2008B, Additions and Deletions to City or Village Local Street System, page 13. This form should include the name of the street(s), the Termini ("From" and "To") and the length in feet. Electronic forms can be found at: http://mdotiboss.state.mi.us/webforms/WebFormsHome.htm B. Resolution of Decertification from governing body, example on page 10. Please use red pen to XXX out street(s) designated for decertification. 5 39  OPTIONAL ELECTRONIC SIGNING AND SUBMITTAL OF MAP The Michigan Department of Transportation is now allowing electronic signing of the Act 51 Mileage Certification maps. The State of Michigan is now requiring electronic signatures through OneSpan (Docusing/Cosign is no longer allowed). No account/signing up/password is necessary with the new OneSpan software. Signing of the annual Act 51 map is required for Act 51 mileage certification, now both the paper signed version and electronic signed version will be acceptable. Only one form of the signed map needs to be returned by the April 19, 2025 due date. If the city/village is interested in signing the Act 51 map electronically, please email Kelly Bolt at Boltkl(cD,michigan.gov. An email will be sent to the authorized Street Administrator, in it will contain an electronic link to OneSpan, the map will open with a signature box to electronically sign and resubmit for final certification. If the city/village is interested in sending street mileage change documents electronically, this process utilizes MDOT's MILogin/e-Prop and would require setting up an account and password. Please email Kelly Bolt at Boltkl@michigan.gov for those specific instructions. JURISDICTIONAL TRANSFERS The following documents must be received to the Michigan Department of Transportation to accept a Jurisdiction transfer as a result of a street transfer: • A resolution from the receiving governing body accepting jurisdiction. • A resolution from the relinquishing governing body resigning jurisdiction. The street mustbecontained within or along corporate limits and both resolutions must be submitted in order to complete transfer. Jurisdictional transfers can be processed monthly. 6 40  REQUEST FOR CHANGE IN THE MAJOR STREET SYSTEM If certain roads in the local street system have are/become of sufficient importance to be reclassified as major streets, a request must be submitted using form 2008A, page 15, electronic forms can be found at: http://mdotiboss.state.mi.ustwebforms/VVebFormsHome.htm This form must be filled completely including the justification specified for each requested reclassification of a major street. Major streets are those city and village streets of the greatest general importance to the municipality. Streets requested for reclassification must be in conformance with the Unif01771 Criteria forMajor Streets. In the interest of facilitating current traffic demands, cities and villages may request a revision to the classification of their major street system. Each request is reviewed by staff from the department's Data Inventory and Integration Division. The approval for the addition of a major street will be based upon the unique characteristics of each city/village with respect to relative traffic volumes, area service, and conformance with the criteria contained in the Uniform Criteria for Major Streets. The Uniform Criteria for Major Streets publication contains basic standards for a street to be classified as a Major Street, as agreed upon by MDOT and the Michigan Municipal League (MML) and approved by the State Transportation Commission. This office will make any adjustments to the major/local street mileage as a result of classification changes. The guidelines for the selection of major streets are located on page 1 of the Uniform Criteria for Major Streets handbook. Supplied upon request. New streets may enter your street system as major streets, but first must meet all street certification and resolution requirements before they can be classified as major, page 5. A copy of the Uniform Criteria for Major Streets booklet is available by contacting our unit staff at 517-256-9372 or by e-mail at boltkl@michigan.gov. REQUEST FOR CHANGE IN STREET ADMINISTRATON Any changes of the Street Administrator should be made in the ADARS system: www.michigan.goviact51 7 41 APPENDIX 42  SAMPLE RESOLUTION FOR STREET ADD CERTIFICATION At a regular meeting of the City/Village Council of , Michigan, held at the City/Village Hall on the following resolution was offered by member , and supported by member Whereas the City/Village of did on Date acquire title to Street. And whereas it is necessary to furnish certain information to the State of Michigan to place this street within the City/Village Street System for the purpose of obtaining funds under Act 51, P.A. 1951 as amended. NOW THEREFORE IT IS RESOLVED: I. That the center line of said street is described as: SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE Commencing at the North 1/8th post of the Northeast Quarter of Section 14, Town 1 South, Range 2 West, thence along the North section line East 563 feet, thence South 468.74 feet to the Point of Beginning of said street, thence North 88°-32'-00" East 303.31 feet along the center line to the easterly end of said street. SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE 2. That said street is located within a City/Village right-of-way and is under the control of the City/Village of 3. That said street is a public street and is for public street purposes. 4. That said street is accepted into the municipal street system and is open to the public for public use on (specific date) or before December 31, 2024 Resolution duly adopted. (Date) (CityNillage Clerk) Certified to be a true copy, (Dale) (CityNillage Clerk) 9 43  SAMPLE RESOLUTION FOR DECERTIFICATION/VACATION NOW THEREFORE IT IS RESOLVED: At a regular meeting of the City/Village Council of , Michigan, held at the city/village hall on , the following resolution was offered by member , and supported by member Whereas the City/Village of does wish to decertify/vacate a portion of Street. This decertification/vacation of Street is located between Street and Street for a total decertification/vacation length of feet. Resolution duly adopted. (Date) (City/Village Clerk) Certified to be a true copy, (Date) (City, Village Clerk) 10 44  MICHIGAN DEPARTMENT OF STATE INFORMATION SHEET FINANCIAL OUTREACH — ACT 51 Laura Loomis: 517-643-2754 LoomisL2@michigan.gov Michigan Department of Transportation Financial Outreach 425 W. Ottawa P.O. Box 30050 Lansing MI 48909 MICHIGAN DEPARTMENT OF STATE Secretary of State 430 W. Allegan Lansing, MI 48918 ANNEXATION DOCUMENTS TO BE FILED WITH THE SECRETARY OF STATE OFFICE OF THE GREAT SEAL 110W. Michigan Avenue Ste. 100 Lansing, MI 48918-1750 517-373-2531 GENERAL LAW VILLAGES - Act 3. PA 1895. as amended. MCL 61.1 - 74.22 I. Copy of Propert); Owner Petition containing property description; 2. Copy of Village Petition and/or Resolution to County containing property description; 3. Copy of County Board of Commissioners Order containing property description. HOME RULE VILLAGES - Act 278. PA 1909. as amended. MCL 78.1 - 78.28 ANNEXATION BY ELECTION I. Copy of Petition containing property description; 2. Copy of Every Resolution, Affidavit or Certificate required; 3. Board of Canvassers Certificate. ANNEXATION BY MUTUAL CONSENT 1. Copy of Petition containing property description; 2. Copy of Village Resolution containing property description; 3. Copy of Resolution of Adjoining City, Village or Township containing property description. 11 45 CITIES-Act 279, PA 1909, as amended. MCL 117.1- 117.38 AyNEXATION BY MUTUAL CONSENT I. Copy of Property Owner Petition containing property description; 2. Copy of City Resolution containing property description; 3. Copy of Resolution of Adjoining City, Village or Township containing property description. ANNEXATION OF ADJACENT TF,RRITORY. OWNED BY THE CITY ANNEXING THE PROPERTY OR PROPERTY WHICH CONSISTS OF FRACTIONAL PLATTED SUBDIVISION JOTS LOCATF,D IN AN ADJOINING CITY. VILLAGE OR TOWNSHIP 1. Copy of City Resolution containing property description; 2. Copy of Resolution of Adjoining City, Village or Township containing property description. AyNEXATION OF ADJACENT PARK OR VACANT PROPERTY IN A TOWNSHIP. OWNED BY THE CITY ANNEXING THE PROPERTY. AND THERE IS NO ONE R.ESIDING THEREON Copy of City Resolution containing property description. STATE BOUNDARY COMMISSION - Act 191. PA 1968, as amended, MCL 123.1001- 123,1020 Documents are filed by the State Boundaty Commission. THE LAND TRANSFER ACT. P.A. 425 OF 1984 Copy of Agreement between Township and City or Village containing property description 12 46  Michigan Department Clear Form of Transportation 20085 (1012024) ADDITIONS AND DELETIONS TO CITY OR VILLAGE LOCAL STREET SYSTEM DURING CALENDAR YEAR 2024 INSTRUCTIONS: Complete form and mail to Michigan Department of Transportation, Bureau of Transportation Planning, P.O. Box 30050, Lansing, MI 48909. CITY OR VILLAGE PREPARED BY PHONE NUMBER E-MAIL ADDRESS TERMINI LENGTH IN FEET IF AN ADDITION, NAME OF STREET + ADDED NAME OF FROM TO - DELETED APPROVED PLAT 47 Michigan Department Clear Form of Transportation 2008A (10/2024) REQUEST FOR CHANGE IN THE MAJOR STREET SYSTEM ACT 51, PUBLIC ACT OF 1951, AS AMENDED DURING CALENDAR YEAR 2024 MAIL TO: Michigan Department of Transportation, Bureau of Transportation Planning, P.O. Box 30050, Lansing, MI 48909. NOTE: Refer to the "UNIFORM CRITERIA for MAJOR STREETS." CITY OR VILLAGE PREPARED BY PHONE NUMBER E-MAIL ADDRESS TERMINI LENGTH IN FEET SURFACE NAME OF STREET f ADDED FROM TO TYPE -DELETED JUSTIFICATION 48 Account Analysis_lason NEW Concatenated Segments Budget Account Description Budget Transaction Type Invoice Supplier or Party Invoice Number Descripdon AfillMelt Date 7/1/24 invoke Taylor Chevrolet Inc. 630921 SCHEDULED MNTN 92.55 7/8/24 invoice Taylor Chevrolet Inc. 631256 parts supplier 2,383.48 7/10/24 invoice Taylor Chevrolet Inc. 631388 parts supplier 95.55 7/12/24 invoice Taylor Chevrolet Inc. 628583 SCHEDULED MNTN-REPLACE PADS/ROTORS 1,419.52 7/12/24 Invoice Taylor Chevrolet Inc. 631521 parts supplier 291.47 7/15/24 Invoice Taylor Chevrolet Inc. 631598 parts supplier 95.55 7/15/24 Invoice Taylor Chevrolet Inc. 631614 I parts supplier 95.55 7/16/24 Invoice Taylor Chevrolet Inc. 631703 Nits supplier 95.55 7/16/24 Invoice Taylor Chevrolet Inc. 631709 parts supplier 95.58 7/17/24 Invoice Taylor Chevrolet Inc. 631753 parts supplier 95.55 7/22/24 Invoice Taylor Chevrolet Inc. 631967 partS suPPIler 95.55 7/23/24 Invoice Taylor Chevrolet Inc. 632062 parts supplier 95.55 7/30/24 Invoice Taylor Chevrolet Inc. 632399 parts supplier 2.300.93 8/5/24 invoice Taylor Chevrolet Inc. 632616 parts supplier 95.55 8/7/24 Invoice Taylor Chevrolet Inc. 632744 parts supplier 2,276.94 8/9/24 Invoice Taylor Chevrolet Inc. 632878 parts supplier 95.55 8/12/24 Invoice Taylor Chevrolet Inc. 632976 parts supplier 9555 8/12/24 Invoice Taylor Chevrolet Inc. 632993 parts supplier 95.55 9/4/24 Invoice Taylor Chevrolet Inc. 633864 parts supplier 163.99 9/6/24 Invoice Taylor Chevrolet Inc. 634212 parts supplier 0.00 9/6/24 Invoice Taylor Chevrolet Inc. 634212-1 parts supplier 92.55 9/6/24 Invoice Taylor Chevrolet Inc. 634216 parts supplier 92.55 9/9/24 Invoice Taylor Chevrolet Inc. 634265 parts supplier 1,733.97 9/9/24 Invoice Taylor Chevrolet Inc. 634267 parts supplier 95.55 9/16/24 Invoice Taylor Chevrolet Inc.. 634618 parts supplier 490.43 9/20/24 Invoice Taylor Chevrolet Inc. 634829 parts supplier 50.00 9/30/24 Invoice Taylor Chevrolet Inc. 635214 parts supplier 9555 10/1/24 Invoice Taylor Chevrolet Inc. 635299 parts supplier 95.55 10/1/24 I Invoice Taylor Chevrolet Inc. 635100 parts supplier 95.55 10/8/24 Invoice Taylor Chevrolet Inc. 635655 parts supplier 95.55 10/9/24 Invoice Taylor Chevrolet Inc. 635722 parts supplier 95.55 10/11/24 Invoice Taylor Chevrolet Inc. 635720 I parts supplier 95.55 10/11/24 Invoice Taylor Chevrolet Inc. 635822 pars supplier 95.55 10/14/24 Invoice Taylor Chevrolet Inc. 635946 parts supplier 1,127.51 10/15/24 Invoice Taylor Chevrolet Inc. 635989 parts supplier 95.55 10/23/24 Invoice Taylor Chevrolet Inc. 636397 parts supplier 2,267.49 10/28/24 Invoice Taylor Chevrolet Inc. 636562 parts supplier 95.55 11/1/24 Invoice Taylor Chevrolet Inc. 636654 parts supplier 1,508.95 11/1/24 Invoice Taylor Chevrolet Inc. 636666 parts supplier 0.00 11/1/24 Invoice Taylor Chevrolet Inc. 636670 parts supplier 51.98 11/1/24 Invoice Taylor Chevrolet Inc. 636851 parts supplier 14453 11/1/24 Invoice Taylor Chevrolet Inc. Inv 636666 parts supplier 1,027.95 11/11/24 Invoice Taylor Chevrolet Inc. 637072 parts supplier 1,031.19 11/19/24 Invoice Taylor Chevrolet Inc. 637433 parts supplier I 164.99 49 11/7.0/24 Invoke Taylor Chevrolet Inc. 637622 parts suppler 95.55 11/29/24 Invoice Taylor Chevrolet Inc. 637950 parts supplier 95.55 12/10/24 Invoice Taylor Chevrolet Inc. 638462 parts supplier 99.54 12/13/24 Invoke Taylor Chevrolet Inc. 637646 parts supplier 95.55 12/16/24 Invoice Taylor Chevrolet Inc. 638695 parts supplier 95.55 12/17/24 Invoke Taylor Chevrolet Inc. 638776 parts supplier 1,40027 12/17/24 Invoice Taylor Chevrolet Inc. 638791 parts supplier 1,994.90 1/6/15 Invoice Taylor Chevrolet Inc. 639485 parts supplier 95.55 1/6/25 Invoice Taylor Chevrolet Inc. 639488 parts suppler 2,441.53 117/25 Invoice Taylor Chevrolet Inc. 639571 parts supplier 189.95 1/14/23 Invoice Taylor Chevrolet Inc. 639447 Parts supplier 1,853.47 1/21/25 Invoke Taylor Chevrolet Inc. 639622 I parts suPPIler 1,502.90 1/21/25 invoice Taylor Chevrolet Inc. 639945 parts supplier 1267.51 1/21/25 Invoice Taylor Chevrolet Inc. 643131 parts supplier 694.80 1/23/25 invoice Taylor Chevrolet Inc. 640256 parts supplier 1,194.40 1/24/25 Invoice Taylor Chevrolet Inc. 640239 parts supplier 95.55 1/29/25 Invoice Taylor Chevrolet Inc. 640517 parts supplier 9555 1/30/25 Invoke Taylor Chevrolet Inc. 638334 parts supplier 95.55 1/30/25 Invoke Taylor Chevrolet Inc. 640424 parts supplier 1.003.47 2/4/25 Invoice Taylor Chevrolet Inc. 640550 parts supplier 95.22 2/12/25 Invoke Taylor Chevrolet Inc. 641144 parts supplier 95.55 2/12/25 Invoke Taylor Chevrolet Inc. 641160 parts supplier 95.55 2/14/25 Invoke Taylor Chevrolet Inc. 641171 parts supplier 392.02 2/25/25 Invoice Taylor Chevrolet inc. 641660 parts suppler 95.55 37,096.70 50  Budget & Finance Dept. Invitation for Bid Purchasing Manager: RM 23555 Goddard Road City of Taylor Taylor, MI 48180 734-643-9518 Bid Number: Bid Title: IFB-DG-2023-05-25-001 Concrete Panel Replacement Contract 2023 Date Issued: Project Manager: May 25th, 2023 Chris Gibbs Deadline for Questions: Telephone: Email: cgibbs@ci.taylor.mi.us June 2nd, 2023 @ 10:00AM 734-308-0096 Bid Submission Date and Time: Purchasing Agent: June 10th, 2023 @ 11:00AM dgrabowski@ci.taylor.mi.us Bid Opening Date and Time: Telephone: Email: June 10th, 2023 @ 11:00AM 734-643-9518 dgrabowski@ci.taylor.mi.us You are invited to participate in this Invitation for Bid. Please submit your bid response in conformance with the instructions specified herein. By submitting a bid response, the bidder agrees and promises to sell, furnish, and deliver to the City all commodities and services contained in this Invitation for Bid for which a contract is awarded by the City. The bidder shall fully perform the contract in accordance with the all specifications, terms and conditions, and requirements contained in the Invitation for Bid and shall comply with all applicable provisions of the City of Taylor, Purchasing Policies, made a part of the Invitation for Bid and contract by reference. Written acceptance of the bidder's bid response by the City, by issuance of a purchase order or contract, constitutes a binding contract made and entered into by and between the City of Taylor, acting through the Purchasing Department named above, and the bidder named below: Bidder Company Name: Street Address: P.O. Box: City: State: Zip Code: Toll Free Telephone: Telephone: Fax: Federal I.D. or Social Security No.: E-Mail: Type or Print Name of Person Signing: Title: Authorized Signature: Acceptance (For City Use Only) Bid response accepted and contract awarded. By____________________________________________Title_________________________________ Signature ______________________________________Date ________________________________ 1 51 Mailing Instructions Mail a completed and signed Invitation for Bid response in a sealed envelope to the address listed below. Bid responses received after the date and time specified on the cover sheet of this Invitation for Bid will be rejected. Address the envelope containing your response in the following manner: BID NUMBER - BID OPENING DATE - CITY OF TAYLOR CITY CLERK’S OFFICE 23555 GODDARD ROAD TAYLOR, MI 48180 Bidder Checklist. Have you remembered to 1. Review all instructions, terms, conditions, and specifications to ensure your bid response complies? 2. Prepare your price: products to be used and services to be rendered? 3. Indicate whether you can meet the delivery date indicated on the cover sheet? 4. Complete the “Cover Sheet”, sign and submit with bid package? 5. Complete the “Service Representative” section and submit with bid package? 6. Sign the “Accepts to comply with Insurance Requirements” document, submit with bid package? 7. Complete the “Project Specification” page, sign and submit three (3) copies with bid package? 8. Mark the envelope as indicated above? Bidder’s Instructions 1. Addition of Terms and Conditions. Additional terms and conditions submitted with a bid response are of no effect unless accepted in writing by the Purchasing Department. Bids with any additional terms and conditions may be rejected as non-responsive. 2. Assistance to Bidders with a Disability. Bidders with a disability that need an accommodation must contact the Purchasing Agent prior to the deadline for receipt of bids so that reasonable accommodation can be made. 3. Bid Held Firm. Bids are not awarded at the bid opening. Bid responses will be firm for 30 days, unless otherwise specified by the Purchasing Agent in writing. 4. Bid Opening. All bids received by the time and date of the bid opening will be publicly opened by the City Clerk’s Office, with the attendance of the Purchasing Agent at the location indicated on the cover sheet of this solicitation. Interested parties are invited to attend the bid opening. 5. Bid Results. Bidders desiring a copy of the bid results are instructed to include a self-addressed, stamped, envelope with their bid response. Bid results will be mailed when an award decision is made. Bidders may also obtain bid results or arrange to review the bid file by contacting the Purchasing Department. 6. Corrections. The bidder’s authorized representative must initial any corrections and alterations (i.e. erasures, whiteouts, correction tape, etc.) made to the bid response. Those bid responses with corrections and alterations that are not initialed are subject to confirmation by the Purchasing Agent. 2 52 7. Definitions:  Bidder Any person or firm submitting a competitive bid in response to a solicitation.  Bid Results A summary of all bid responses received and the award results  Bid Response The executed document submitted by a bidder in response to a solicitation.  Contractor Any person or firm having a contract with a governmental body.  Solicitation The process of notifying prospective bidders that the City wishes to receive bids for furnishing goods and services. 8. Facsimile Bids. Bid responses faxed to the City will be rejected. Bids may be faxed to a third party who will put it in a properly-addressed envelope and deliver it to the Purchasing Department before the date and time specified in the solicitation. 9. Late Bids. It is the bidder’s responsibility to ensure that a bid response is physically deposited with the City Clerk’s Office prior to the date and time specified for the opening. Late bid responses will not be opened and will be rejected regardless of the degree of lateness or the reason. 10. Multiple Bids. Bidders may submit more than one bid in response to this solicitation. Each bid submitted must comply in all aspects with the bid requirements and these instructions. 11. New Equipment and Materials. Unless otherwise indicated in the detailed specifications of this solicitation, all equipment and materials shall be new and under current production for use in the United States. 12. Packaging. All commodities and equipment are to be delivered and packaged strongly and securely according to accepted commercial practices. 13. Prices, Currency. All prices must be in United States currency, (USD). 14. Pricing (Unit and Total Prices). The unit price is to be according to the unit of measurement specified in the solicitation. In the event of mathematical differences between the unit price and extended total, the unit price will prevail. 15. Protests. An interested party may protest the solicitation within seven days before the bid opening or protest the Notice of Intent to Award within seven (7) days after receiving notice. Notice of award will be issued only to those bidders who submitted responses to this IFB seven calendar days after award or issuance of the Notice of Intent to Award. It will be assumed that all interested parties knew or should have known all the facts surrounding the award. 16. Questions and Clarifications. All questions and requests for clarification regarding this solicitation must be addressed to the Purchasing Agent referenced on the cover sheet of this document. The requirements of this solicitation can only be altered by written amendment of the solicitation. Verbal communications from whatever source are of no effect. Questions must be received by the deadline specified on the cover sheet to allow the Purchasing Agent to issue any needed amendments in sufficient time before the bid opening date. 17. Review of the Bids. After the bid opening, bids become subject to the State of Michigan public records laws. Interested parties may request public information and make arrangements to review the bid file by contacting the City Clerk’s Office during normal working hours, between 9:00 a.m. and 5:00 pm., Monday through Friday, excluding holidays. 18. Rejection. The City reserves the right to reject any and all bids in whole or in part. Bid responses will be rejected if:  The bid response is not legible.  The bid response is not completed as requested.  The bid response is faxed to the City.  The bid response is not responsive to the specifications or other requirements of the solicitation.  The bid response is received after the time and date specified.  The bidder was required to be registered as an approved vendor by the deadline for receipt of bids, and failed to do so. 3 53   The bidder is determined to be not responsible, in accordance with Section 3 of the City of Taylor, Purchasing Policy. 19. Signature. The bidder submitting the bid response or that bidder’s duly authorized agent or representative must sign the bid response manually in ink. The name and title of the person signing the bid response must be typed or printed below the signature. 20. Specifications, Brand Name or Equivalent. Unless otherwise indicated in the detailed specifications of this solicitation, the use of a specific brand name or make/model is for illustrative purposes only, and the City will consider equivalent products. If a commodity or service put forth by a bidder is rejected as not being equivalent, the Purchasing Agent will notify the bidder of the rejection. 21. Specifications, Compliance. All bids submitted in response to this Invitation for Bid must comply with the specifications contained herein, and the successful bidder will be held responsible. Noncompliance with specifications is grounds for rejection of the bid response. Bidders who desire to submit commodities or services that deviate from these specifications or have any objections to the specifications stated herein must contact the Purchasing Agent in writing as soon as possible, so the Purchasing Agent can determine whether the specifications need to be amended. 22. Taxes. The City does not pay sales tax or federal excise tax. The federal tax-free transaction number and City sales tax exemption number is 38-6006926. The Purchasing Department will furnish a tax exempt certificate upon request. 23. Withdrawal or changes to a bid response prior to the bid opening date and time. Before the bid opening date and time, the bidder’s authorized representative may withdraw or change a bid response by making a written request to the Purchasing Agent. 24. Withdrawals after the bid opening date and time. After the opening, no changes may be made to the bid response. The bidder may make a written request to withdraw the bid response, subject to approval by the Purchasing Department. Bidders repeatedly withdrawing bids after the opening date may be removed from the City bidders list. GENERAL CONTRACT TERMS AND CONDITIONS 1. Affirmative Action. The contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees without regard to race, color, religion, sex, national origin or physical handicap. 2. Applicable Law and Venue. This contract is governed by and construed in accordance with the laws of the State of Michigan. Any action to enforce this contract must be brought in the District Court of Wayne County, Michigan. 3. Assignments and Subcontracts. The contractor may not assign or otherwise transfer or delegate any right or duty without the City’s express written consent. The contractor may enter into subcontracts provided that the City has provided written consent and any such subcontractor acknowledges the binding nature of this contract and incorporates this contract, including any attachments. The contractor is solely responsible for the performance of any subcontractor. The contractor shall not have the authority to contract for or incur obligations on behalf of the City. If the City refuses to approve a subcontractor, the original contract holder shall be responsible for any damages financial or otherwise for not fulfilling the contract obligations. 4. Binding Contract. The acceptance of a bid response in writing by the Purchasing Department or Entity constitutes a contract between the bidder and the City. Written acceptance from the Purchasing Department or Entity will be in the form of a purchase order, notification of award, or contract. Any oral agreement or arrangement by a bidder with a City employee or Purchasing Department or Entity will have no force or effect unless reduced to writing. 4 54 5. Compliance with Laws. The contractor must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including Title VI of the Civil Rights Act of 1964. Any subletting or subcontracting by the contractor subjects subcontractors to the same provision. 6. Compliance With Public Records Law. The contractor understands that, except for disclosures prohibited under state open records laws related to confidentiality, in MCL §Act 442 of 1976 et seq., the City must disclose to the public upon request any records it receives from contractor. The contractor further understands that any records which are obtained or generated by the contractor under this contract, except for records that are confidential under in MCL §Act 442 of 1976 et seq., may, under certain circumstances, be open to the public upon request under the Taylor open records law. The contractor agrees to contact the City immediately upon receiving a request for information under the open records law and to comply with the City’s instructions on how to respond to the request. Bid responses are exempt records until the time and date of the bid opening. 7. Confidentiality. The contractor agrees not to use or disclose any information it receives from the City under this contract that the City has previously identified as confidential or exempt from mandatory public disclosure except as necessary to carry out the purposes of this contract or as authorized in advance by the City. The City agrees not to disclose any information it receives from the contractor that has previously been identified as confidential and which the City determines in its sole discretion is protected from mandatory public disclosure under a specific exception to the State public records law, in MCL §Act 442 of 1976 et seq.. The duty of the City and the contractor to maintain confidentiality of information under this section continues beyond the term of this contract, or any extensions or renewals of it. 8. Contract Amendment. After a binding contract has been entered into, no changes (i.e. substitution of product or a price adjustment) may be made per City of Taylor Fiscal Year (Contract Year), unless prior written approval has been obtained from the Purchasing Department or Entity. A Mutual Agreement is required per the “Special Terms and Conditions – Contract Period” listed on page seven (7) of this document for any contract year percentage unit cost increases or select unit cost increases applicable to contract. 9. Inspection and investigations. The City reserves the right to conduct inspections and investigations related to the bidder and offered commodities or services, including but not limited to the firm, its facility, personnel, qualifications, and the commodities and/or services offered to make determinations regarding compliance with the bid requirements and responsibility of the bidder. 10. Material and Workmanship. All material and workmanship shall be subject to inspection and testing by the City either at: the point of manufacturer, place of storage, or upon receipt. 11. Payment Terms. Payment will normally be made within thirty days after delivery and acceptance of commodities or services under this contract and receipt of a correct invoice. The city issued purchase order number shall be the primary identification number utilized by the city in the tracking of orders and processing of payments. A vendor’s failure to comply with the following two actions could result in a delay of payment. (1) Vendors are required to visibly place the city issued purchase order number on the invoice, (2) Vendors are required to submit the invoice directly to Central Purchasing. 12. Termination for lack of funding or authority. This contract shall become null and void, in total or in part, should the City Council of the City of Taylor fail to appropriate funds for any or all departments, which are committed to the terms of this contract. Any such contract termination shall be at no cost to the City. 13. Termination of Contract a. Termination without Cause. This contract may be terminated by mutual consent of both parties, or by either party upon 30 days' written notice. b. Termination for Lack of Funding or Authority. The City may terminate this contract effective upon delivery of written notice to the contractor, or on any later date stated in the notice, under any of the following conditions: 5 55  1) If funding from federal, state, county, city, or other sources is not obtained and continued at levels sufficient to allow for purchase of the services or supplies in the indicated quantities or term. The contract may be modified by agreement of the parties in writing to accommodate a reduction in funds. 2) If federal, state or local laws or rules are modified or interpreted in a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract. 3) If any license, permit or certificate required by law or rule, or by the terms of this contract, is for any reason denied, revoked, suspended or not renewed. Termination of this contract under this subsection is without prejudice to any obligations or liabilities of either party already accrued prior to termination. c. Termination for Cause. The City by written notice of default to the contractor may terminate the whole or any part of this contract: 1) Fails to begin the work within the time specified in the Contract; 2) Fails to perform the work with sufficient workers and equipment or with sufficient materials to assure the prompt completion of said work; 3) Fails to perform the work in accordance with contract requirements or refuses to remove and replace rejected materials or unacceptable work; 4) Discontinues the work; 5) Fails to resume work which has been discontinued within a reasonable time after notice to do so; 6) Becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency; 7) Allows any final judgment to remain unsatisfied for a period of 10 days; 8) Fails to comply with contract requirements regarding minimum wage payments; 9) Is a party to fraud; or 10) For any other cause whatsoever, fails to carry on the work in an acceptable manner. 11) Bidder subcontracts work without City Authorization d. Termination, Deliveries. If the contract is terminated for any reason, the contractor is responsible for delivery of all commodities and services ordered prior to the termination, unless those orders had been canceled by the Purchasing Department or Entity 6 56 SPECIAL TERMS AND CONDITIONS 1. Approved Bidder Registration. Every person or business entity that desires to bid on contracts for commodities and services must be an approved vendor in order to be placed on the bidders list. Bidders must comply with the vendor registration requirements related to approved bidder registration as set forth in this solicitation: Bidders Must Be Approved By Time Set For Bid Opening. Bids will only be accepted from those companies who have become approved vendors, in accordance with City Charter. Bidders that are not Approved Vendors for the City of Taylor at the time bids or proposals are opened may be rejected. Contact the Purchasing Department at 734.374.1459 to check whether your company is currently an approved vendor on the City’s Approved Vendor list. Bidder registration information and forms are available on the website. Placement on the approved vendor list does not guarantee a bidder will receive notice of every formal solicitation. Bidders must maintain current information by submitting a Notice of Change form to the City Purchasing Office (Fax 734-374-1344). 2. Award. Award will be made to two responsible bidders with the per unit pricing most advantageous to the City and is responsive to the specifications and all other requirements stated herein. The City of Taylor maintains the right to assign projects to each successful bidders based on availability of each contractor and available funding. 3. Bid Selection. The bid winner will be selected following the applicable process under Section 4.8.12, Bid Evaluation of the Purchasing Policy. 4. Pre-Qualification: In Compliance with Section 4.8.7 of the City Purchasing Policy Manual, the requesting department may require the prequalification of vendors for the Formal Bid. The prequalification process may add up to four weeks. 5. Bid Calculation: In the event that the bid is generated based on single unit price, the Bid Bond and Performance Bond will be defined by the Central Purchasing Department based on historical data. 6. Bid Surety, Type Of. Each bid response must include five thousand ($5,000) bid surety, either in the form of:  a certified check  a bank cashier's check  a money order  a corporate surety bond from a surety company authorized to do business in the City of Taylor Each bid response must also include a copy of the original bid bond as well as a self-addressed return envelope. Bid sureties of the non-successful bidders that are in the form of a certified check, bank cashier’s check or a money order will be returned upon determination of award. The bid surety of the successful bidder(s) will be returned upon the receipt of a completed contract bond and its approval by the City. 7. Performance Bond. Prior to the start of any project, the contractor will be required to furnish a performance bond in an amount equal to each individual project or the summation of projects per City of Taylor Fiscal Year (Contract Year) approved by the director of public works or his designee that will guarantee compliance with all terms of the bids and contract. 8. Contract Period. The contract or contracts issued as a result of this solicitation will be for a City of Taylor Fiscal Year (July 1, 2023 – June 30, 2024) inclusive, with the option to extend for additional City of Taylor Fiscal Year or renew the contract for a maximum of three (3) additional fiscal years, upon mutual agreement between both the City of Taylor & Contractor, as set forth in a written amendment to this contract. Any contract renewal/extension may include a mutually agreed percentage increase to all or selected unit costs listed in this contract. The mutual agreement and unit cost increases (if applicable) shall be in writing from the Contractor and approved by the City of Taylor Administration/City Council. 9. F.O.B. Point and Freight. Delivery and passage of title under this contract shall be as follows. Delivery will be F.O.B. Destination to the location specified on the cover page of the solicitation. The 7 57  freight is to be included in the price of the products. Title will pass to Purchasing Department or entity upon delivery to the specified destination. 10. Descriptive Literature. The bidder’s response must include descriptive literature or detailed manufacturer’s specifications for the specific equipment or commodities being offered. Bidders are instructed to clearly mark the literature information that demonstrates compliance with the specification. 11. Indemnification and Insurance Requirements. Bidders must review the attached Risk Management Appendix for indemnification and insurance requirements. The indemnification and insurance provisions are incorporated and made part of this solicitation and the resultant final contract. Objections to any of the provisions of the indemnification and insurance requirements must be made in writing to the attention of the Purchasing Agent by the time and date set for receipt of questions. No alteration of these provisions will be permitted without prior written approval from the Purchasing Department in consultation with the Taylor Risk Management Director. Upon receipt of the Notice of Award, the successful bidder must obtain the required insurance coverage and provide the Purchasing Agent with proof of coverage prior to contract approval. The coverage must be satisfactory to the Purchasing Department, in consultation with the Taylor Risk Management Director. A bidder’s failure to provide evidence of insurance coverage is a material breach and grounds for withdrawal of the award or termination of the contract. Please see ( http://www.cityoftaylor.com/rfp ) 12. Pricing. Pricing under this contract shall be as follows: Firm Fixed. The total bid price is to include all discounts and deductions, and is to be less federal and City taxes, for which exemption certificates will be furnished upon request. Pricing shall be firm for the period of the contract. If an extension of the contract occurs, prices may be adjusted to reflect the additional cost the vendor has incurred only if the vendor provides documentation to prove they have incurred additional costs. 13. Purchasing Cards. The Purchasing Department may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Department or Entity. 14. Record of Sales. The contractor must maintain records of sales under the contract and furnish volume of sales information to the Purchasing Department within thirty (30) days upon written request of the Purchasing Department. 15. Reference Materials. The contractor will be required to furnish and distribute catalogs and price lists to all using entities. 16. Servicing of the contract. The contractor will be required to furnish not less than two (2) copies of catalogs, replacement data books, and price lists to using department. Also, the contractor will be required to provide qualified sales personnel to periodically visit using entities to provide assistance and guidance connected with contract item usage. 17. Service Representative. The contractor must provide a dedicated service representative to provide support for this contract. The contractor shall provide the name and contact information for the service provider. During the contract period, the contractor shall notify the Purchasing Agent in the event the contractor’s service representative changes. Name Of Service Representative: Address Of Service Rep: City & City & Zip Code Phone Number: Toll Free Number: Fax Number: E-Mail Address: 8 58  CONCRETE PAVEMENT REPAIR PROPOSAL The undersigned have made themselves familiar with the conditions under which it is to be constructed by examination of the details and specifications, all of which are understood and accepted as being sufficient for the purpose. The undersigned proposes to furnish of all labor, material, and equipment as specified and will accept in payment thereof the following unit rates, and the payments will be based on unit prices given in the proposal and quantities measured. If this proposal is accepted, the undersigned further agrees to perform the work according to a mutually agreed upon construction sequence and schedule to be determined at a Pre-Construction meeting held after all contracts and bonds have been submitted, and to complete all work, unless shortage of material or other causes beyond the Contractor’s control prohibit from doing so. Are wages paid to employees prevailing wages or higher? Yes______ No ______ BID ITEMS AND UNIT RATES Provide unit rates in words and numerals. Complete signature and information on Page 11. Description Unit of Estimated Unit Price ($) Unit Price (Written) Measure Quantity Pavt Repr, Rem, Modified SYD 10000 Pavt Repr, Nonreinf Conc, 7 inch, with SYD 50 Integral Curb, Modified Pavt Repr, Nonreinf Conc, 8 inch, with SYD 8250 Integral Curb, Modified Pavt Repr, Nonreinf Conc, 9 inch, with SYD 500 Integral Curb, Modified Pavt Repr, Nonreinf Conc, 7 inch, SYD 50 Modified Pavt Repr, Nonreinf Conc, 8 inch, SYD 500 Modified Pavt Repr, Nonreinf Conc, 9 inch, SYD 500 Modified Pavt Repr, Nonreinf Conc, 10 inch, SYD 50 Modified Pavt Repr, Nonreinf Conc, 11 inch, SYD 50 Modified Pavt Repr, Nonreinf Conc, 12 inch, SYD 50 Modified Lane Tie, Epoxy Coated, Modified EACH 4250 Subgrade Undercutting, Type II CYD 100 Curb, Rem LFT 0 Curb and Gutter, Rem LFT 500 Curb, Conc, Det E4, Modified LFT 50 9 59 Curb and Gutter, Conc, Det C5, LFT 450 Modified Sidewalk, Rem SYD 1000 Sidewalk, Conc, 4 inch SFT 6000 Sidewalk, Conc, 6 inch SFT 500 Sidewalk Ramp, ADA, 4 inch SFT 2000 Sidewalk Ramp, ADA, 6 inch SFT 500 Detectable Warning Surface LFT 200 Dr Structure Cover, Adj, Case 1, EACH 40 Modified Dr Structure Cover, Modified EACH 5 Dr Structure, Adj, Add Depth, Case 1, VFT 5 Modified Water Shutoff, Adj, Case 1, Modified EACH 2 Dr Structure Cover, Adj, Case 1, EACH 5 Modified, Utility Dr Structure, 24 Inch Dia EACH 2 Dr Structure, 48 Inch Dia EACH 2 Dr Structure, 60 Inch Dia EACH 0 Dr Structure, 72 Inch Dia EACH 0 Dr Structure, Adj, Add Depth of 24 VFT 1 Inch Dia, 8 Foot to 15 Foot Dr Structure, Adj, Add Depth of 48 VFT 1 Inch Dia, 8 Foot to 15 Foot Dr Structure, Adj, Add Depth of 60 VFT 0 Inch Dia, 8 Foot to 15 Foot Dr Structure, Adj, Add Depth of 72 VFT 0 Inch Dia, 8 Foot to 15 Foot Dr Structure, Rem EACH 4 12” Storm Drain Pipe LFT 35 Dr Structure Cleaning, Modified EACH 5 Dr Structure Lead, Cleaning, Modified LFT 5 Topsoil Surface, Furn, 4 inch, Modified SYD 2000 Topsoil Surface, Furn, 6 inch, Modified SYD 50 ADA Ramp Restoration SYD 50 Pavt Repr, 2.5 Foot, Re, Special SYD 50 Pavt Repr, 2.5 Foot, Nonreinf, 8 Inch, SYD 50 Special Joint Tied 2.5 Foot Special LFT 25 10 60  SIGNED: __________________________________________________________ BY: __________________________________________________________ (Printed Name and Title) COMPANY: _________________________________________________________ 11 61  CONCRETE STREET REPAIR GENERAL CONSTRUCTION PROCEDURES AND SCHEDULE GENERAL The work shall consist of, but not be limited to: (1) removing existing concrete street pavement in sections or partial and full width sections of various lengths and locations; (2) repairing miscellaneous areas of concrete pavement deterioration and restoration of utility repair areas; (3) preparing the subbase and replacing the concrete pavement; (4) adjusting and/or reconstructing drainage and other public utility structures; (5) sidewalk removal and replacement, including ADA crosswalks; (6) traffic control, restoration and clean-up; and, (7) storm structure and pipe cleaning. These Specifications also cover the repair of existing deteriorated concrete pavements, and the restoration of utility repair areas, including; the removal of temporary patching materials, replacement of existing concrete pavement, the repair and conditioning of the aggregate base, adjusting utility structures, concrete sidewalk, ADA ramp, and the restoration of concrete driveways and approaches. This work shall be performed and paid for in accordance with the Special Provisions provided in these Specifications. The locations of the repair and restoration work will assembled by the City of Taylor and presented to the Contractor. There may be repair or restoration locations considered “urgent” which may be assigned to the Contractor for immediate attention at any time during this Contract while the Contractor is performing work on this Contract.. PRECONSTRUCTION MEETING A meeting will be held in the City of Taylor Department of Public Services, 25605 Northline Road, following submittal of contract, bonds and insurance, between the Engineer and his representatives, and the successful bidder, and his subcontractors. The purpose of this meeting will be to review the specifications and work areas and to prepare a mutually agreeable construction schedule which will adhere to the time frames set forth herein. CONSTRUCTION TIME FRAMES The length of time from the first construction activity on a particular street to the final clean-up shall be no longer than thirty (30) calendar days. No construction debris shall be stored on the streets longer than two (2) days unless otherwise noted below or approved by the Engineer. Clean-up and disposal of concrete debris and spillage in the street or right-of-way shall be completed the same day as deposited. Miscellaneous concrete overspill behind the curb shall be removed, and any honeycombing or voids at back of curbs shall be parged smooth within seven (7) days of concrete placement. Service walks, sidewalks, ADA sidewalks and other concrete work shall be started and prosecuted regularly and uninterruptedly until that particular street is complete. Five (5) days after completion of finished concrete flat work on a particular street, the affected areas shall be backfilled and compacted, seeded, and clean up completed. Construction barricades, barrels, signage and notifications shall be removed from the work areas within two (2) days of the completion of backfill and restoration operations. 12 62 Storm sewer catch basins, manholes and pipe shall be cleaned after all restoration is complete. NOTIFICATION The Contractor shall provide notification to residents of pending concrete street, residential approach, and ADA sidewalk reconstruction activities a minimum of 48 hours in advance of such work. The notice, at a minimum, shall advise residents of the date work activity will start, the anticipated length of time the area will be worked on, notification of temporary loss of curbside or driveway access to property, and request that street be cleared of parked vehicles. Should construction activities cease, either due to weather or scheduling, for an anticipated time of five (5) days or more, any and all posted signage shall be removed. Once the work begins again, the Contractor shall re- notify as previously set forth. 13 63  SPECIAL PROVISIONS FOR TRAFFIC MAINTENANCE AND CONTROL GENERAL All traffic control devices as required for this project shall conform to the design, material, color, and fabrication requirements as specified on the plans or in the current edition of the Michigan Manual of Uniform Traffic Control Devices and the Michigan Department of Transportation 2012 Standard Specifications for Construction, Section 812. The contractor shall furnish, erect, maintain and remove upon completion of the work, all traffic control devices and barricade lights within the project and around the perimeter of the project for the safety of pedestrian and vehicular traffic. This includes, but is not limited to, advance, regulatory, and warning signs, barricades and channeling devices at intersecting streets on which traffic is to be maintained, barricades at the ends of the project and at right-of-way lines for intersecting streets which are to be partially closed or closed to traffic, along with barricades, signs, and lights at the intersection of these streets to be partially closed or closed with the first usable street on each side of the project. Traffic regulators, where required, are included. Barricades shall effectively bar vehicular traffic from driving onto the work site, barricades shall be used and maintained in good repair at all times during progress of the work and shall be opened only for construction purposes and public emergency. Barricades for all parts of the work shall be erected and maintained by the Contractor so as to prevent personal and property damages of all description. Any damages from traffic or other causes occurring previous to the official acceptance of the work shall be repaired by the contractor. The Contractor shall be responsible for the posting/signing of work areas to alert residents of up-coming work at a minimum of 48 hours in advance of the start of the work. The property owners, business customers and emergency vehicles shall be assured of access to all properties. At no time shall any street be closed down to local traffic (temporary or permanent) without prior approval from the City of Taylor. Moving of parked vehicles which interfere with the prosecution of work will be the responsibility of the Contractor. The City of Taylor may perform maintenance work within or adjacent to the streets being repaired. These maintenance crews will coordinate their operations with the designated City Representative to minimize the interference to the Contractor. No additional payment will be made to the Contractor for the joint use of the traffic control items. Provisions for the protection of pedestrians shall be maintained at all times. Walks, driveways and entrances to buildings shall not be unnecessarily blocked. Vehicular access shall be maintained to all commercial properties designated by the Engineer. Side streets shall not be closed to through traffic except as approved by the Engineer. Interference with traffic at all cross-streets must be held to a minimum during the time required for construction. MEASUREMENT AND PAYMENT “Traffic Maintenance and Control”, including all labor, traffic control devices, material and equipment required to provide construction traffic control per these Specifications will not be paid for separately, but shall be included in the unit rates of other work items. 14 64  SPECIAL PROVISIONS FOR EROSION AND SEDIMENTATION CONTROL GENERAL This Special Provision covers the protection of storm drainage structures and systems from the effects of erosion and sedimentation from construction activities entering into the system during the course of the work. MATERIAL Materials shall be as specified in Section 208.02 Materials of the 2012 MDOT Standard Specifications for Construction. CONSTRUCTION Erosion and sedimentation control shall be in accordance with Section 208.03.C.08 of the 2012 MDOT Standard Specifications for Construction, and as follows. Prior to starting work on a particular street or block, all drainage structure covers on that street or block, or those that the street being worked on drains to, shall be wrapped with a geotextile filter fabric. The fabric shall allow water to flow through, but shall prevent the passage of silts, dirt, clay stone and other construction debris. The fabric shall be wrapped over the top of the cover and extended under, such that when the cover is placed back in the frame, the fabric is around the entire perimeter between the frame and cover. During final clean-up of the area, the fabric shall be carefully removed, preventing any captured debris from falling into the drainage structure. The fabric shall be inspected daily and repaired immediately to insure the complete and consistent effectiveness of the erosion and sedimentation control. MEASUREMENT AND PAYMENT Payment for soil erosion and sedimentation control work will not be paid for separately but shall be included in other work item unit rates. 15 65  SPECIAL PROVISION FOR CONCRETE PAVEMENT REPAIR GENERAL This work shall be in accordance with the MDOT 2012 Standard Specifications for Construction Section 601. Portland Cement Concrete for Pavements, Section 602. Concrete Pavement Construction, Section 603. Concrete Pavement Restoration, MDOT Standard Plans R-39-K, R-41-H and R-44-F, and as set forth herein. The work shall consist of saw cutting as necessary for removal of existing concrete pavement, preparation of sub base, placing horizontal dowels, placing concrete, joints, finishing, curing and sealing. Sections of concrete pavement repair, with or without integral curb, may range from four (4) foot wide, partial or full street width, to sections over one hundred (100) feet long, partial or full street width. Where multi-lane patches are required, they shall be constructed on a lane-at-a-time basis so that traffic may be maintained. If directed by the Engineer, a “2.5 Foot Full Depth Concrete Centerline Repair” shall be constructed in accordance with the attached Special Provision 12RC603-A370-03 2.5 Foot Full Depth Concrete Centerline Repair. NOTIFICATION The contractor shall be responsible for notification of residents occupying dwellings and businesses along the line of the work. Forty eight (48) hours prior to the start of work, the Contractor shall give notice to each dwelling, business or address, in writing, of the work to be performed. This notification shall consist of; name of project; anticipated start date; estimated duration including final cleanup and restoration; brief explanation of work to be performed; explanation of and request for cooperation with respect to traffic flow and parking; company name, address, contact person and phone number; and thank you for cooperation. The Contractor shall also post the street in front of each dwelling or address where construction will take place the day prior to the start of such work. The notification shall: advise of impending work the following day; request to clear the street; notify of loss of access for period of time. CONCRETE Mix, mixing and delivery shall be in accordance with the 2012 MDOT Standard Specification Section 601 Portland Cement Concrete for Pavements. Material and construction methods shall conform to these requirements unless otherwise noted herein. Concrete Grade shall be MDOT P1, with a slump of four (4) inches, and having an entrained air content of not less than five and one half (5½) percent nor more than eight (8) percent. CONSTRUCTION When removing existing concrete pavement, the pavement shall be removed to an existing joint, or saw cut to a true line with a vertical face along the lines as marked or directed by the Engineer. The pavement shall be saw cut full depth into existing concrete, or as directed by the Engineer. Intermediate saw cuts shall be made as required by Section 603, referenced above. The removal shall be such that there will be no disturbance and/or damage to sections of pavement which are to remain in place. All damaged or undermined pavement caused by the Contractors operations shall be removed and replaced at the Contractor's expense. The use of a crane and ball type breaking equipment will not be allowed. Pavement removal shall be accomplished with a rubber-tired hydraulic ram or as specified in Section 603 of the MDOT Standard Specifications. 16 66 Where subgrade corrections are required due to undesirable or unstable soil conditions as determined by the Engineer, the removal of material and placement of fill shall be performed in accordance with MDOT Section 205, and paid for as Subgrade Undercutting, Type II. All replacement concrete pavement shall be doweled or anchored to the existing concrete pavement as set forth on MDOT Standard Plans R-39-K and R-44-F, except as modified herein. All longitudinal and transverse anchors shall be epoxy coated #5 deformed bars, 1’ – 6” long, spaced at 30” on center, grouted into 1” diameter holes. Manholes, inlets and other structures shall be set to grade and alignment prior to or during placement of concrete. All structures shall be cleaned thoroughly to permit adhesion of the concrete. All utility structures within the area to be paved shall have a filter fabric installed over and completely around the cover. All expansion, transverse and longitudinal joints shall be restored. Transverse joints within partial width cuts shall be restored to match the joint in adjacent lanes. Transverse joints in full street width repair sections shall be spaced a minimum of fifteen (15) feet on center. Longitudinal and transverse joints abutting and within the pavement repair sections shall be sealed by saw cutting and filling with hot poured rubber asphalt per MDOT Specification Section 602.03.S. and Section 603.03.D. Integral curb shall be constructed monolithic with the pavement slab. The curb material shall be placed before the pavement has started its initial set, and shall be of the same mix and shall conform in all respects to the requirements for concrete in the pavement. Unless otherwise approved by the Engineer, forms will be required when constructing integral curb. The curb concrete shall be vibrated sufficiently to eliminate all voids, and tamped to bring the mortar to the surface. The face and top of the curb shall be finished smooth and true to line, grade and cross section. No more troweling than necessary to obtain the desired result shall be done. Any visible areas of honeycomb or minor defects occurring on the back of the integral curb after forms are removed shall be filled with mortar, composed of one part Portland cement and two parts of fine aggregate from the same source as used in the pavement, applied with a wooden float. Immediate steps shall be taken by the Contractor to correct the conditions contributing to these defects. Curing shall comply with the 2012 MDOT Standard Specification 602.03.M. 17 67 MEASUREMENT AND PAYMENT All material, labor and equipment required for constructing concrete pavement repair as specified herein and marked by the Engineer shall be paid for under the unit rates bid for as follows: Pavt Repr, Rem, Modified, shall include all labor, equipment and material to perform the concrete pavement removal work, including all saw cutting and intermediate saw cuts. Pavt Repr, Nonreinf Conc, __ inch, with Integral Curb, Modified, shall include all labor, material and equipment to place the concrete pavement repair areas including integral curb, all joints, concrete material, finishing, curing and joint sealing. Pavt Repr, Nonreinf Conc, __ inch, Modified, shall include all labor, material and equipment to place the concrete pavement repair areas including all joints, concrete material, finishing, curing and joint sealing. Lane Tie, Epoxy Coated, Modified, shall include all labor, material and equipment to install longitudinal and transverse anchors. Pay Item Pay Unit Pavt Repr, Rem, Modified Square Yard Pavt Repr, Nonreinf Conc, 7 inch, with Integral Curb, Modified Square Yard Pavt Repr, Nonreinf Conc, 8 inch, with Integral Curb, Modified Square Yard Pavt Repr, Nonreinf Conc, 9 inch, with Integral Curb, Modified Square Yard Pavt Repr, Nonreinf Conc, 7 inch, Modified Square Yard Pavt Repr, Nonreinf Conc, 8 inch, Modified Square Yard Pavt Repr, Nonreinf Conc, 9,10,11,12 inch, Modified Square Yard Lane Tie, Epoxy Coated, Modified Each Subgrade Undercutting, Type II Cubic Yard 18 68  SPECIAL PROVISIONS FOR CONSTRUCTION OF CURB AND CURB AND GUTTER GENERAL The work consists of removing and replacing concrete curb and concrete curb and gutter in accordance with Section 204 and Section 802 of the 2012 MDOT Standard Specifications for Construction and as specified herein. MATERIALS All materials used in the construction of curb and curb and gutter shall be in accordance with Section 802.02 of the 2012 MDOT Standard Specifications for Construction and as specified herein. CONSTRUCTION This work consists of removing curb and integral curb and gutter, where the adjoining pavement or sidewalk remains. When the curb is integral with the pavement, saw cutting of pavement two and one half (2.5) feet from the back of the curb shall be required. Construct a separate type curb per MDOT Standard Plan R-30-G, Detail E4, with a top curve radius of 1”, and batter to match existing adjacent curb. No horizontal reinforcement or anchor shall be required. Construct concrete curb and gutter per MDOT Standard Plan R-30-G, Detail C5. Thickness shall match the thickness of the existing abutting pavement. No horizontal reinforcement shall be required. Curb and gutter shall be anchored to existing concrete pavement as specified in the Special Provisions For Concrete Pavement Repair and shall be paid for as Lane Tie, Epoxy Coated, Modified. Backfill base material removed with concrete curb or integral curb and gutter as specified in Section 204.03.C to the level necessary for new curb or curb and gutter. The cost of all backfill material or any other approved material is included in the unit price of the pay items for new curb or new curb and gutter, and will not be paid separately. Backfill other area around curb with material excavated from site only if approved by the Engineer. Selected excavated material, suitable for backfill, will be free from rubbish or debris, organic matter, large stones, concrete fragments, or other road material, lumber, tree roots, or branches. In general, selected excavated material to be suitable for backfill will be restricted to excavated topsoil, sand or crumbly clay. Blue clay is not considered a suitable backfill material. If there is not sufficient selected excavated material on the project, the contractor shall provide the needed fill material and no additional payment will be made for providing this backfill. Restore areas disturbed, to their original condition. Existing lawn areas shall be restored with like replacement. No separate payment will be made for such restoration but is considered part of work item. 19 69 MEASUREMENT AND PAYMENT The completed work as described herein for the removal and replacement of concrete curb and concrete curb and gutter will be measured by the foot. The contract unit price will be payment in full for furnishing all materials, labor and equipment necessary to remove and construct the curb or curb and gutter as specified. Pay Item Unit Curb, Rem Foot Curb and Gutter, Rem Foot Curb, Conc, Det E4, Modified Foot Curb and Gutter, Conc, Det C5, Modified Foot 20 70  SPECIAL PROVISIONS FOR SIDEWALKS AND DRIVEWAYS GENERAL This special provision covers the removal and replacement of sidewalks and driveways. CONSTRUCTION This item of work includes removing the concrete sidewalks and driveways, with or without HMA overlay, backfilling, compacting, and grading of the disturbed area, and construction of concrete sidewalk and driveway. The concrete sidewalk and driveway shall be removed in accordance with the MDOT Standard Specifications for Construction, Section 204, Removing Miscellaneous Structures and Materials. Concrete sidewalk and driveway, of the thickness specified, shall be constructed in accordance with Section 803 of the 2012 Michigan Department of Transportation Standard Specifications for Construction. Sidewalk cross slopes shall be between 1% and 2%, sloping towards the street. The contractor shall stamp all concrete with a legible stamp bearing the name of the company and the year of construction. The stamp shall be placed at the first and last flag of sidewalk placed. No sidewalk construction shall commence without a Contractor’s stamp on site. Restore lawn areas disturbed beyond sidewalk and driveway repair limits to its original conditions. No separate payment will be made for such restoration, but is considered part of the work item. MEASUREMENT AND PAYMENT “Sidewalk, Rem”, shall include all labor, equipment and material required for the removal of concrete sidewalks and driveways, regardless of the thickness, shall be measured in square yards. “Sidewalk, Conc, __ inch”, shall include all labor, equipment and material necessary to complete the installation of new concrete sidewalk or driveway and shall be measured in square feet. Pay Item Pay Unit Sidewalk, Rem Square Yard Sidewalk, Conc, 4 inch Square Feet Sidewalk, Conc, 6 inch Square Feet 21 71  SPECIAL PROVISIONS FOR SIDEWALK ADA RAMP AND DETECTABLE WARNING SURFACE GENERAL This special provision covers construction of ADA sidewalk ramp with detectable warning surface. The work consists of constructing ADA sidewalk ramp and/or retrofitting ramp with detectable warning surface in accordance with the applicable provisions of Section 803 of the 2012 MDOT Standard Specifications for Construction and the current MDOT Standard Plan (Special Detail) R-28-J. Complete this work in conformance with the American with Disability Act (ADA) provisions as applicable. MATERIAL The Detectable Warning Surface color shall be “safety yellow”, Federal Color Number 33538, unless otherwise approved by the Engineer. The color shall be homogeneous throughout the tile. The tile shall be manufactured by ADA Solutions, Inc., North Billerica, MA 01862, or approved equal. CONSTRUCTION Construct sidewalk ramp(s), landings flares and detectable warning surface according to MDOT Standard Plan (Special Detail) R-28-J, included in these Specifications. The Detectable Warning Surface installation shall also comply with the manufacturer’s instructions. The curb and gutter section at the bottom of the ramp (ramp opening) shall be a full depth curb with a minimum depth of 12 inches, and shall be 18 inches from the back of curb to abutting pavement. The curb shall be anchored to the existing concrete pavement as specified in the Special Provisions For Concrete Pavement Repair and shall be paid for as Lane Tie, Epoxy Coated, Modified. It is also the Contractor’s responsibility to incorporate any changes made to the ADA accessibility requirements that may take effect prior to the start date of actual construction. If the Contractor determines that any changes significantly alter the original bid cost, the Contractor may submit a written request to the Engineer or his representative for approval and compensation. Include a cost comparison between the original bid cost and the cost of the ADA required changes in the request. The contractor shall stamp all concrete sidewalk ramps with a legible stamp bearing the name of the company and the year of construction. The stamp shall be placed on the first and last flag of a length sidewalk ramp placed, except for the flag containing the warning surface. No sidewalk or ramp construction shall commence without a Contractor’s stamp on site. Restore lawn areas disturbed beyond sidewalk ramp repair limits to its original conditions where the change in grade is one (1) inch or less. No separate payment will be made for such restoration, but is considered part of the work item. Where grade changes are greater than one (1) inch, follow the restoration requirements as specified in the Special Provisions for Lawn Restoration. 22 72 Any ramps constructed under this Contract that do not meet the current MDOT Sidewalk Ramp Standard Plans and the latest ADA accessibility requirements will be removed and replaced by the Contractor, as directed by the Engineer or his representative, at the Contractor’s expense. MEASUREMENT AND PAYMENT The completed work as described herein for “Sidewalk Ramp, ADA __ inch” and “Detectable Warning Surface”, will be measured by as square feet and feet respectively. The contract unit price will be payment in full for furnishing all materials, labor and equipment necessary to construct the ADA ramp and curb and warning surface. Pay Item Pay Unit Sidewalk Ramp, ADA, 6 inch Square Feet Sidewalk Ramp, ADA, 4 inch Square Feet Detectable Warning Surface Feet 23 73  SPECIAL PROVISION FOR UTILITY STRUCTURE ADJUSTMENT, RECONSTRUCTING STRUCTURES AND COVER REPLACEMENT GENERAL The work consists of adjusting utility structures in accordance with the applicable provisions of Section 403 of the 2012 Michigan Department of Transportation (MDOT) Standard Specifications for Construction, except as modified herein. All storm and sanitary catch basin, inlet and manhole structures, and water gate wells and valve boxes within areas of pavement to be removed and replaced shall be adjusted, raised or lowered as required, so that the covers meet the new pavement elevations, and sealed as specified herein. MATERIALS Materials used in the adjustment and reconstruction of utility structures shall be as specified in Section 403. Drainage Structures, of the 2012 MDOT Standard Specifications for Construction, and as follows: “WrapidSeal Manhole Encapsulation System” as manufactured by CANUSA “Infi-Shield” as manufactured by Sealing Systems Incorporated “CS-212 Exterior Joint Wrap” as manufactured by Concrete Sealants, Inc. Or Approved Equals EJIW – 00104014 or 00104010 (as determined to with a cover) EJIW – 001040029 1040AGS Taylor Storm, bolting or no bolting EJIW – 001040028 1040AGS Taylor Sanitary, bolting or no bolting EJIW – 001040030 1040AGS Taylor Water EJIW – 00500074B01 Taylor CONSTRUCTION Existing structures and covers shall be adjusted to the proper elevation in accordance with Section 403 of the 2012 MDOT Standard Specifications for Construction, except as modified herein. Remove an area of pavement and curb around the structure. The frame and cover shall be carefully removed and the upper portion of the existing utility structure repaired as necessary and raised or lowered as required. The frame and cover shall then be reset on the adjusted structure so constructed as to hold them firmly in place and reset on a full mortar bed so as to fit the required new pavement grade and cross section. An external sealing system shall be installed adhering to the structure casting and the precast concrete, block or brick of the structure. Installation shall be in conformance with the manufactures specifications and procedures. The sealing system shall extend down and cover the top one (1) foot of the structure precast concrete, brick or block. Replace surrounding concrete pavement, curb, curb and gutter, or sidewalk to match existing grades or to the required new pavement grade and cross section. When the existing frames and covers are unacceptable for reuse as determined by the Engineer, new frames and covers shall be furnished and installed as specified herein. Any reusable frame and cover damaged by the Contractor shall be replaced by the Contractor at no cost to the City. The frames and covers that are not to be 24 74 used on the work shall become property of the Contractor and shall be promptly removed from the jobsite and properly disposed of. Where the structure is in need of repair, in excess of the adjustment limits set forth herein, the existing structure shall be broken down to solid structural material and rebuilt from that point up with new materials to the required new pavement elevations. MEASUREMENT AND PAYMENT The completed work as described for adjusting or reconstructing structure will be measured as units and will be paid for at the Contract Unit Price, which price will be payment in full for furnishing all materials, equipment and labor; excavation, backfilling, disposal of surplus material, removal of all debris and foreign material from the structure (including the sump); adjusting the structure and cover to the required new pavement grade and cross section, with the existing or new cover; sealing; and providing access to all structures for inspection, as directed by the Engineer. Removal and replacement of concrete pavement, curb, curb and gutter, and sidewalk shall be paid separately at the Contract Unit Rates for those items of work. Structure damage, due to the Contractors operations shall be repaired at the Contractors expense. “Dr Structure Cover, Adj. Case 1, Modified” shall include the above described work necessary to raise or lower the existing catch basin, manhole or gate well rim elevation involving adjustment, and including the repair or replacement of brick or block to a depth of less than or equal to twelve (12 inches, including mortar, regardless of whether or not it is necessary to remove a cone section to accommodate the rim elevation adjustment. “Dr Structure, Adj, Add Depth, Case 1, Modified” shall include the above described work necessary to repair or replace the existing catch basin, manhole or gate well structure of blocks or bricks in excess of twelve (12) inches below top of structure. Measurement shall be per foot of repair or replacement of brick or block exceeding twelve (12) inches. “Drainage Structure Cover, Modified” shall include the furnishing and installation of catch basin, gate well and manhole structure covers of the appropriate type. “Water Shutoff, Adj, Case __, Modified” shall include the above described work necessary to raise or lower the existing structure and cover of water shutoff boxes. Pay Item Pay Unit Dr Structure Cover, Adj, Case 1, Modified Each Drainage Structure Cover, Modified Each Dr Structure, Adj, Add Depth, Case 1, Modified Foot Water Shutoff, Adj, Case 1, Modified Each 25 75  SPECIAL PROVISIONS FOR CONSTRUCTION OF DRAINAGE STRUCTURES GENERAL The work shall consist of constructing manhole and catch basin structures to the size and type, as shown on the City of Taylor Standard Storm Water Detail Drawings ST-1 and ST-2, to the line and elevation of final grade, of Portland cement concrete block masonry, brick masonry or precast concrete units (with or without steel reinforcement as provided); furnishing and placing metal frames and covers; removal of existing drainage structures; installation of storm drainage pipe, and shall include complete restoration of any disturbed lawns or grassy areas. MATERIALS The materials used for constructing storm sewer manholes and catch basins shall conform to the requirements of the 2012 MDOT Standard Specifications Section 403.02 Materials, unless otherwise specified herein. Backfill for storm sewer manholes and catch basins shall be Class IIIA granular material as specified in Table 902.3 of the 2012 MDOT Standard Specifications. Pavement subgrade backfill shall be Class II or 21A aggregate and shall conform to the Michigan Department of Transportation 2012 Standard Specifications for Construction, Section 902.05 Gray Iron Castings shall be as specified in Section 908.05. Gray Iron Castings of the 2012 MDOT Standard Specifications for Construction, and as specified herein. The structure frames, covers and assemblies shall be as specified in the Special Provision for Utility Structure Adjustment, Reconstructing Structures and Cover Replacements. Drainage structure sealing shall be as specified in the Special Provision for Utility Structure Adjustment, Reconstructing Structures and Cover Replacements. Storm drainage pipe shall be as specified on the City of Taylor Standard Storm Water Detail Drawings ST-1 and ST-2. CONSTRUCTION Manholes and Catch Basins shall be constructed in accordance with Section 403.03 Construction, of the 2012 MDOT Standard Specifications, and the City of Taylor Standard Storm Water Detail Drawings ST-1 and ST-2 unless otherwise specified herein. The Contractor shall comply with all Federal, State, and local laws and regulations governing construction methods and the furnishing and use of all safeguards, safety devices, protective equipment, and pollution controls. It shall be the Contractor’s responsibility to protect, as reasonably necessary, the life and health of all personnel on the job, the safety and health of the public, and to protect property during the construction of the project. Pavement, curbs, sidewalks and driveways which are required to be removed, shall be removed as specified in the applicable sections of the 2012 MDOT Standard Specifications for Construction. Pavement, curbs, sidewalks and driveways shall be sawed in straight lines parallel or perpendicular to the line of work or removed to the nearest joint and shall be limited to the minimum area necessary to do the required underground work. Any broken or damaged walks or driveways shall not be patched but shall be entirely replaced. Excavation for constructing manholes and catch basins shall conform to Section 206.03.A of the 2012 MDOT Standard Specification for Construction unless otherwise specified herein. 26 76 Backfilling for structures shall be as specified in Section 401.03.D of the 2012 MDOT Standard Specifications. The Backfilling around structures shall not begin any sooner than 12 hours after the structure has been completed, except precast structures which may be backfilled immediately. Excavation shall be made in such a manner so as to protect the side walls from caving in, and so as not to incur damage to either private or public property. Excavated material shall be hauled away from the trench area continually as part of the trenching operation. Excavation beyond the minimum dimensions specified or shown on the Plans, when not so directed by the Engineer, will be deemed unauthorized, and the space of excess excavation shall be filled in the same manner as specified above at no increase in Contract Price. Adequate pumping equipment and drainage facilities shall be provided and maintained to dewater the work area, and water entering the work from whatever source shall be promptly removed and properly disposed of. All required pumping and drainage shall be done without damage to adjacent property or structures, or to the operations of other contractors, and without interference with the rights of public or private owners or pedestrian and vehicular traffic. Bottoms for structures may be of precast units or poured in place concrete and shall be supported by a compacted six (6) inch granular base. If the bottoms are poured in place, they shall be allowed to set for 24 hours before placing masonry or otherwise working on top of it. Manhole and catch basin base slabs shall have a nominal diameter and thickness, and be reinforced, as shown on the City of Taylor Standard Storm Water Detail Drawings ST-1 and ST-2. All ground surfaces shall be left by the Contractor in essentially as good condition as before manhole or catch basin removal or construction started and any pavements, sidewalks, trees, or other things damaged or destroyed on account of the removal or construction shall be repaired, replaced, or settled for at the Contractor’s expense unless otherwise noted. Where called for on the Plans or as directed by the Engineer, manholes and catch basins shall be removed, disposed of, and backfilled as specified in Section 203 Removing Drainage Structures, Culverts and Sewers of the 2012 MDOT Standard Specifications for Construction. The metal frames, covers, and grates on existing manholes and catch basins that are to be reused shall be carefully removed to prevent damage. Any reusable casting damaged by the Contractor shall be replaced with a new casting without additional cost to the City. All salvaged castings that are not to be used on the work shall become the property of the Contractor and shall be promptly removed from the job site. Storm water drainage piping shall be installed in accordance with the City of Taylor Standard Storm Water Detail Drawings ST-1 and ST-2. 27 77 MEASUREMENT AND PAYMENT The completed work as described for constructing new “Manholes”, “Catch Basins” and “Inlets” of the size and type specified will be measured as Drainage Structure units, and will be paid for at the Contract unit price per each. This price shall be full compensation for all labor, equipment, materials, excavation, including removal and disposal of all materials encountered, openings, and backfilling, required to complete the construction as specified herein. The unit price for Dr Structure, Add Depth, 8 foot to 15 foot, of the diameter required includes the cost of the drainage structure portions greater than 8 feet deep, but no greater than 15 feet deep. Drainage Structure Cover unit prices shall include the furnishing and installation of the manhole, catch basin and inlet covers of the appropriate type. Storm water drainage piping shall be installed as specified herein and shall be paid for at the Contract unit price per linear foot for all material, equipment and labor required to complete the installation of piping. Pavement removal and replacement, when required will be paid for separately. Pay Item Pay Unit Dr Structure, 24 inch dia, Each Dr Structure, 48 inch dia, Each Dr Structure, 60 inch dia, Each Dr Structure, 72 inch dia, Each Dr Structure, Add Depth of 24 inch dia, 8 foot to 15 foot Foot Dr Structure, Add Depth of 48 inch dia, 8 foot to 15 foot Foot Dr Structure, Add Depth of 60 inch dia, 8 foot to 15 foot Foot Dr Structure, Add Depth of 72 inch dia, 8 foot to 15 foot Foot Dr Structure Cover, Modified Each Dr Structure, Rem Each 12” Storm Drain Pipe Linear Foot 28 78  SPECIAL PROVISION FOR PRIVATE UTILITY STRUCTURE ADJUSTMENTS GENERAL All DTE, MICHCON and ATT utility structures, hand holes, and roadway valve boxes located in street pavement or sidewalk pavement being repaired, removed and replaced shall be adjusted as necessary by the Utility Owner, or their representative. The Contractor shall contact the specific Utility Owner thirty (30) days prior to concrete pavement or sidewalk placement to co-ordinate the adjustment required to the structure to meet the proposed grades. All DTE, MICHICON and ATT utility structures shall be adjusted and sealed as specified in the Special Provision for Utility Structure Adjustment, Reconstructing Structures and Cover Replacement. MEASUREMENT AND PAYMENT All material, labor and equipment required to adjust to grade DTE, MICHCON and ATT utility structures, hand holes, and roadway valve boxes located in street pavement or sidewalk pavement being repaired, removed and replaced shall be paid for under the unit rates bid for unless work is performed by the Utility Owner: Pay Item Pay Unit Dr Structure Cover, Adj, Case 1, Modified, Utility Each 29 79  SPECIAL PROVISIONS FOR DRAINAGE STRUCTURE CLEANING AND SEWER LEAD CLEANING GENERAL The work of drainage structure cleaning consists of cleaning existing catch basins and storm sewer manholes in the area of the project where directed by the Engineer. The work of storm sewer cleaning consists of cleaning storm sewer lines leading from catch basins and manholes. CONSTRUCTION When necessary and as directed by the Engineer, the work shall be performed in accordance with Section 403.03.G of the 2012 MDOT Standard Specifications for Construction and as modified herein. Cleaning shall be by high velocity hydro-cleaning (jetting). Mechanical cleaning shall only be used when authorized by the Engineer. Contractor shall take precautions to protect the sewer lines from damage. No debris shall be accumulated on site except in totally enclosed containers approved by the Engineer. All material deposits shall be removed from site and disposed of at an approved location. Some of the catch basins, manholes and storm sewers may be completely filled. The Engineer shall determine actual condition and necessity for cleaning prior to cleanout. Cleaning shall restore 90% of the pipe's carrying capacity. Jet and clean storm sewer lines from the catch basin or manhole a distance of twenty (20) feet. MEASUREMENT AND PAYMENT "Dr Structure Cleaning, Modified" will consist of cleaning catch basins and storm sewer manholes, and shall be paid for at the contract unit price each, and will include all equipment and labor necessary to clean each catch basin or manhole, including installation of bulkheads as necessary and hauling away and disposing of any waste and debris generated. "Dr Structure Lead, Cleaning, Modified" consists of cleaning storm sewer lines leading from catch basins and manholes, and shall be paid for at the contract unit price per foot which will include payment for furnishing all equipment and labor to clean storm sewer lines regardless of size, temporary bulkheads, and hauling away and disposing of any waste and debris generated. Pay Item Pay Unit Dr Structure Cleaning, Modified Each Dr Structure Lead, Cleaning, Modified Foot 30 80  SPECIAL PROVISIONS FOR LAWN RESTORATION GENERAL This shall apply when areas of concrete sidewalk or driveway pavement are to be removed but not replaced, and along new concrete ADA sidewalk replacement where the grade between the new concrete and the abutting lawn has been changed greater than one (1) inch. The work shall consist of furnishing and installing topsoil, permanent seeding, or hydroseeding, mulch and fertilizer in accordance with the requirements of Section 816 Turf Establishment and Section 917 Turf and Landscape Materials of the 2012 Michigan Department of Transportation Standard Specifications for Construction and as modified herein. MATERIAL For seeding, or hydroseeding, the seed mixture shall be THM (Turf Loamy to Heavy) as specified in Section 917, Table 917-1. The chemical fertilizer nutrient shall meet the requirements specified in Subsection 917.10.B.1, Class A Water Soluble Fertilizer. Mulching shall be straw mulch blankets per 917.15.B.2.b., with anchoring material in accordance with Section 917.15.C.5. CONSTRUCTION Restoration of lawn areas abutting the curb disturbed by concrete pavement or curb and gutter repair, and sidewalk or driveway replacement, shall follow these Specifications. Payment for this work shall be included in the work item unit rate and will not be paid for separately. Providing and placing topsoil shall be in accordance with Section 816.03.A. Seed shall be sown in accordance with Section 816.03.C.1 by broadcasting, or using the hydroseeding method, in accordance with Table 816.1. Fertilizer shall be applied as set forth in Section 816.03.B. Mulch blankets shall be installed and anchored in accordance with Section 816.03.H. Restore areas where concrete has been removed and will not be replaced with topsoil of the depth required to bring the area level with the surrounding grade, compact and seed, or hydroseed, in accordance with 2012 MDOT Standard Specification Section 816.03, unless otherwise specified herein. Before the topsoil is placed, the subsurface shall be cleaned of all miscellaneous concrete, stones or other debris. Trim areas of existing lawn to provide neat continuous areas of new planting. When ADA sidewalk ramps are constructed and the grade differential between the existing abutting lawn and new concrete ramp is greater than one (1) inch, the ground shall be cut and leveled creating a grade transition slope from the top of the new concrete ramp to undisturbed lawn. The grade transition shall be a minimum of sixteen (16) inches in width for up to a four (4) inch grade differential, to a maximum of thirty two (32) inches in width for grade differentials greater than four (4) inches. If during this re-grading, the existing material is determined to be unsuitable for planting growth, the material shall be removed to a depth of two (2) inches and topsoil shall be placed. Before the topsoil is placed, the 31 81 subsurface shall be cleaned of all miscellaneous concrete, stones or other debris. Trim areas of existing lawn to provide neat continuous areas of new planting. MEASUREMENT AND PAYMENT “Topsoil Surface, Furn, __ inch, Modified” shall be measured in place by area in square yards and will be paid for at the contract unit price per square yard which shall be payment in full for furnishing all labor, equipment, and materials, including grading, topsoil backfill, seed, mulch and chemical fertilizer nutrient, complete to restore the lawn as specified herein. “ADA Ramp Restoration” shall be measured in place by area in square yards and will be paid for at the contract unit price per square yard which shall be payment in full for furnishing all labor, equipment, and materials, including grading, topsoil backfill, seed, mulch and chemical fertilizer nutrient, complete to restore the lawn as specified herein. Pay Item Pay Unit Topsoil Surface, Furn, 4 inch, Modified Square Yards Topsoil Surface, Furn, 6 inch, Modified Square Yards ADA Ramp Restoration Square Yards 32 82  SPECIAL PROVISIONS FOR PROJECT CLEAN-UP GENERAL The Contractor shall provide cleaning/sweeping services on all street, sidewalk, alley and driveway surfaces of the work site, and on all adjoining streets, sidewalks, alleys, driveways within one hundred (100) feet of the work site, to remove all dust, dirt and other debris deposited on the surfaces as a result of the construction activity. The contractor shall remove all dirt and construction debris from the abutting lawn areas. This shall be performed on a weekly basis, or more frequently if conditions warrant. The sweeping of the street and alley surfaces shall be performed with a self-propelled sweeper equipped with pickup attachments and curb brushes. The equipment shall have a dust control filtration system in addition to utilizing water to control the dust and dirt. Upon completion of portions of work, and before final acceptance of the work, the Contractor shall remove all temporary buildings or other structures built by him, all false work, excavated material, surplus materials, and rubbish of all kinds from the grounds which he has occupied, and shall leave the line of work in a neat, clean condition satisfactory to the Engineer. The Contractor shall remove all machinery and equipment from the right-of-way. The Contractor shall replace, renew or restore; in an acceptable manner, all property, both public and private, which may have been damaged during the prosecution of the work. The Contractor shall replace fences, signs, mailboxes, sprinkler heads and/or lines, or other necessary appurtenances, which have been temporarily removed or damaged. The Contractor shall thoroughly clean all sewers, manholes, catch basins, and other structures affected by his operations whether within or outside of the limits of his work upon leaving that particular work site. The Contractor shall use a “vactor” or other similar equipment suited for this work, or subcontract with a contractor specializing in this work, to properly perform the work. A written report shall be submitted to the City upon completion of the cleaning containing, at a minimum, type of structure, location of structure and date of cleaning. MEASUREMENT AND PAYMENT Payment for project clean up will not be paid for separately but shall be included in other work item unit rates. 33 83 HOLD HARMLESS FOR SUPPLY CONTRACTS Bidder and/or supplier and/or contractor, agrees to indemnify, defend, and save harmless the City of Taylor, their employees, agents and consultants, from and against all loss and expense including, but not limited to, fees and charges of all kinds, including attorneys, and other professionals and court and arbitration costs if applicable by reason of any and all liability asserted or imposed upon the City of Taylor, their employees, agents and consultants for damages because of personal injury, including bodily injury, death at any time resulting there from, sustained by person or persons and/or on account of damage to property, including loss of use thereof, arising out of or in consequence of the performance of this work and/or supply of any materials, whether such injuries to persons or damage to property is due or claimed to be due, to negligence of the bidder and/or supplier and/or contractor, their subcontractors, their suppliers, the City of Taylor, and their employees, agents, and consultants, except only such injury or damage as shall be occasioned by the sole negligence of the City of Taylor, their employees, agents or consultants. Signed_________________________________________________________ Title___________________________________________________________ 34 84  EXHIBIT A INSURANCE REQUIREMENTS 35 85 36 86 EXHIBIT B 37 87 EXHIBIT B Title VI 38 88 39 89 40 90  EXHIBIT C MDOT R-28-I COT AMENDMENT 41 91 42 92 43 93 44 94 45 95 46 96 47 97 48 98  EXHIBIT D Standard Storm Sewer Details ST-1 and ST-2 49 99 50 100 51 101 102  2023 CONCRETE PANEL REPLACEMENT CONTRACT BID TAB ALS Great Lakes ESTIMATED Al's Asphalt ASPHALT Contracting GREAT LAKES GV Cement GV CEMENT Hartwell Cement HARTWELL Audia Concrete AUDIA Description Unit of Measure QUANTITIES Paving PAVING Solutions CONTRACTING Contracting Co CONTRACTING Company CEMENT COMPANY Const. CONCRETE Prevailing Wage Yes/No Yes Yes Yes Yes Yes&No Pavt Repr, Rem, Modified SYD 10000 $16.00 $160,000.00 $15.50 $155,000.00 $10.00 $100,000.00 $18.00 $180,000.00 $9.00 $90,000.00 Pavt Repr, Nonreinf Conc, 7 inch, with Integral Curb, Modified SYD 50 $67.00 $3,350.00 $68.00 $3,400.00 $75.00 $3,750.00 $68.00 $3,400.00 $70.00 $3,500.00 Pavt Repr, Nonreinf Conc, 8 inch, with Integral Curb, Modified SYD 8250 $69.00 $569,250.00 $79.00 $651,750.00 $77.00 $635,250.00 $77.00 $635,250.00 $72.50 $598,125.00 Pavt Repr, Nonreinf Conc, 9 inch, with Integral Curb, Modified SYD 500 $71.00 $35,500.00 $85.00 $42,500.00 $79.00 $39,500.00 $90.00 $45,000.00 $75.00 $37,500.00 Pavt Repr, Nonreinf Conc, 7 inch, Modified SYD 50 $67.00 $3,350.00 $67.00 $3,350.00 $75.00 $3,750.00 $68.00 $3,400.00 $70.00 $3,500.00 Pavt Repr, Nonreinf Conc, 8 inch, Modified SYD 500 $69.00 $34,500.00 $81.00 $40,500.00 $77.00 $38,500.00 $77.00 $38,500.00 $72.50 $36,250.00 Pavt Repr, Nonreinf Conc, 9 inch, Modified SYD 500 $71.00 $35,500.00 $84.00 $42,000.00 $79.00 $39,500.00 $90.00 $45,000.00 $75.00 $37,500.00 Pavt Repr, Nonreinf Conc, 10 inch, Modified SYD 50 $75.00 $3,750.00 $89.00 $4,450.00 $81.00 $4,050.00 $100.00 $5,000.00 $85.00 $4,250.00 Pavt Repr, Nonreinf Conc, 11 inch, Modified SYD 50 $82.00 $4,100.00 $92.00 $4,600.00 $83.00 $4,150.00 $110.00 $5,500.00 $90.00 $4,500.00 Pavt Repr, Nonreinf Conc, 12 inch, Modified SYD 50 $86.00 $4,300.00 $95.00 $4,750.00 $85.00 $4,250.00 $125.00 $6,250.00 $95.00 $4,750.00 Lane Tie, Epoxy Coated, Modified EACH 4250 $28.00 $119,000.00 $12.00 $51,000.00 $3.00 $12,750.00 $6.00 $25,500.00 $4.00 $17,000.00 Subgrade Undercutting, Type II CYD 100 $38.00 $3,800.00 $60.00 $6,000.00 $35.00 $3,500.00 $10.00 $1,000.00 $29.00 $2,900.00 Curb, Rem LFT 0 $0.00 $0.00 $25.00 $0.00 $15.00 $0.00 $10.00 $0.00 $60.00 $0.00 Curb and Gutter, Rem LFT 500 $10.00 $5,000.00 $25.00 $12,500.00 $15.00 $7,500.00 $10.00 $5,000.00 $20.00 $10,000.00 Curb, Conc, Det E4, Modified LFT 50 $29.00 $1,450.00 $35.00 $1,750.00 $40.00 $2,000.00 $30.00 $1,500.00 $40.00 $2,000.00 Curb and Gutter, Conc, Det C5, Modified LFT 450 $30.00 $13,500.00 $40.00 $18,000.00 $40.00 $18,000.00 $30.00 $13,500.00 $25.00 $11,250.00 Sidewalk, Rem SYD 1000 $14.00 $14,000.00 $15.00 $15,000.00 $18.00 $18,000.00 $18.00 $18,000.00 $9.00 $9,000.00 Sidewalk, Conc, 4 inch SFT 6000 $7.50 $45,000.00 $8.50 $51,000.00 $10.00 $60,000.00 $7.00 $42,000.00 $9.00 $54,000.00 Sidewalk, Conc, 6 inch SFT 500 $8.50 $4,250.00 $9.50 $4,750.00 $12.00 $6,000.00 $9.00 $4,500.00 $10.00 $5,000.00 Sidewalk Ramp, ADA, 4 inch SFT 2000 $9.50 $19,000.00 $8.50 $17,000.00 $16.00 $32,000.00 $10.00 $20,000.00 $11.00 $22,000.00 Sidewalk Ramp, ADA, 6 inch SFT 500 $10.50 $5,250.00 $10.50 $5,250.00 $18.00 $9,000.00 $12.00 $6,000.00 $12.00 $6,000.00 Detectable Warning Surface LFT 200 $70.00 $14,000.00 $60.00 $12,000.00 $70.00 $14,000.00 $50.00 $10,000.00 $150.00 $30,000.00 Dr Structure Cover, Adj, Case 1, Modified EACH 40 $600.00 $24,000.00 $550.00 $22,000.00 $600.00 $24,000.00 $250.00 $10,000.00 $500.00 $20,000.00 Dr Structure Cover, Modified EACH 5 $600.00 $3,000.00 $650.00 $3,250.00 $650.00 $3,250.00 $800.00 $4,000.00 $700.00 $3,500.00 Dr Structure, Adj, Add Depth, Case 1, Modified VFT 5 $600.00 $3,000.00 $250.00 $1,250.00 $600.00 $3,000.00 $250.00 $1,250.00 $180.00 $900.00 Water Shutoff, Adj, Case 1, Modified EACH 2 $400.00 $800.00 $750.00 $1,500.00 $500.00 $1,000.00 $300.00 $600.00 $300.00 $600.00 Dr Structure Cover, Adj, Case 1, Modified, Utility EACH 5 $600.00 $3,000.00 $950.00 $4,750.00 $650.00 $3,250.00 $300.00 $1,500.00 $700.00 $3,500.00 Dr Structure, 24 Inch Dia EACH 2 $1,800.00 $3,600.00 $2,650.00 $5,300.00 $1,900.00 $3,800.00 $2,500.00 $5,000.00 $3,500.00 $7,000.00 Dr Structure, 48 Inch Dia EACH 2 $2,500.00 $5,000.00 $3,250.00 $6,500.00 $2,600.00 $5,200.00 $5,000.00 $10,000.00 $4,000.00 $8,000.00 Dr Structure, 60 Inch Dia EACH 0 $0.00 $0.00 $4,800.00 $0.00 $3,500.00 $0.00 $7,500.00 $0.00 $6,000.00 $0.00 Dr Structure, 72 Inch Dia EACH 0 $0.00 $0.00 $8,500.00 $0.00 $5,000.00 $0.00 $10,000.00 $0.00 $7,000.00 $0.00 Dr Structure, Adj, Add Depth of 24 Inch Dia, 8 Foot to 15 Foot VFT 1 $150.00 $150.00 $250.00 $250.00 $700.00 $700.00 $350.00 $350.00 $200.00 $200.00 Dr Structure, Adj, Add Depth of 48 Inch Dia, 8 Foot to 15 Foot VFT 1 $200.00 $200.00 $350.00 $350.00 $750.00 $750.00 $500.00 $500.00 $200.00 $200.00 Dr Structure, Adj, Add Depth of 60 Inch Dia, 8 Foot to 15 Foot VFT 0 $0.00 $0.00 $550.00 $0.00 $850.00 $0.00 $650.00 $0.00 $1,000.00 $0.00 Dr Structure, Adj, Add Depth of 72 Inch Dia, 8 Foot to 15 Foot VFT 0 $0.00 $0.00 $650.00 $0.00 $900.00 $0.00 $800.00 $0.00 $1,500.00 $0.00 Dr Structure, Rem EACH 4 $600.00 $2,400.00 $1,100.00 $4,400.00 $800.00 $3,200.00 $2,500.00 $10,000.00 $900.00 $3,600.00 12” Storm Drain Pipe LFT 35 $90.00 $3,150.00 $115.00 $4,025.00 $85.00 $2,975.00 $125.00 $4,375.00 $180.00 $6,300.00 Dr Structure Cleaning, Modified EACH 5 $300.00 $1,500.00 $350.00 $1,750.00 $500.00 $2,500.00 $1,000.00 $5,000.00 $900.00 $4,500.00 Dr Structure Lead, Cleaning, Modified LFT 5 $45.00 $225.00 $15.00 $75.00 $600.00 $3,000.00 $1,000.00 $5,000.00 $150.00 $750.00 Topsoil Surface, Furn, 4 inch, Modified SYD 2000 $9.00 $18,000.00 $15.00 $30,000.00 $9.00 $18,000.00 $5.00 $10,000.00 $8.00 $16,000.00 Topsoil Surface, Furn, 6 inch, Modified SYD 50 $10.00 $500.00 $18.00 $900.00 $11.00 $550.00 $7.00 $350.00 $9.00 $450.00 ADA Ramp Restoration SYD 50 $15.00 $750.00 $20.00 $1,000.00 $12.00 $600.00 $75.00 $3,750.00 $10.00 $500.00 Pavt Repr, 2.5 Foot, Re, Special SYD 50 $45.00 $2,250.00 $28.00 $1,400.00 $15.00 $750.00 $100.00 $5,000.00 $120.00 $6,000.00 Pavt Repr, 2.5 Foot, Nonreinf, 8 Inch, Special SYD 50 $80.00 $4,000.00 $75.00 $3,750.00 $85.00 $4,250.00 $100.00 $5,000.00 $140.00 $7,000.00 Joint Tied 2.5 Foot Special LFT 25 $20.00 $500.00 $24.00 $600.00 $12.00 $300.00 $50.00 $1,250.00 $50.00 $1,250.00 $1,173,875.00 $1,239,600.00 $1,136,525.00 $1,197,225.00 $1,079,275.00 (1) Audia Cement Construction, Inc. $1,079,275.00 (2) G.V. Cement $1,136,525.00 (3) Al's Asphalt Paving Company (Local Vendor 3%) $1,138,658.75 (4) Hartwell Cement Company $1,197,225.00 (5) Great Lakes Contracting $1,239,600.00 103  Wade Trim Associates, Inc. 25251 Northline Road • Taylor, MI 48180 734.947.9700 • www.wadetrim.com February 17, 2025 City of Taylor 25605 Northline Road Taylor, MI 48180 Attention: Chris Gibbs, PE City Engineer Re: Cooper Street Pump Station Proposal for Engineering Design Phase Services Dear Chris Gibbs: We are pleased to submit this letter proposal for design phase assistance for improvements to the Cooper Street Pump Station. Our proposal confirms our understanding of the proposed scope of work, schedule, and budget effort estimate. PROJECT UNDERSTANDING/SUMMARY We have previously prepared a condition assessment report (April 19, 2024) for the existing pump station which recommended abandoning the existing dry well and converting the existing wet well to a submersible pump station with construction of a new valve vault structure adjacent to the pump station, with required force main tie in work. We are basing our design fee and work on the referenced report and recommendation. PROJECT SCOPE OF WORK Wade Trim will provide design and bidding assistance to the City of Taylor as outlined in the task descriptions that follow. Work will begin upon receipt of written notice to proceed from the City of Taylor. Two tasks are proposed: • Task 1 – Design Phase Services • Task 2 – Bidding Phase Services Specific services and deliverables included with each task are described in the sections that follow. 1.0 DESIGN PHASE SERVICES 1.1 Scope Clarification and Pre-Design Meeting A. A basis of design will be prepared to confirm the pump station sizing as an initial step. This will also confirm the recommendation in the condition assessment report of converting the existing dry pit pump station to a submersible pump station. After the City of Taylor has had an opportunity to review and accepted the Basis of Design Report, a meeting will be held prior to beginning formal design. 104 City of Taylor February 17, 2025 Page 2 B. A pre-design meeting with the Owner will be coordinated and facilitated to review the design scope based on preliminary design efforts, specific design parameters, the schedule, and an understanding of background data and regulatory reviews needed for the Project Deliverables: Basis of Design Report, Minutes of the Pre-Design Meeting prepared and distributed to Attendees. 1.2 Utilities and Topographic Survey/Wet Well Inspection Horizontal and vertical controls for the topographic survey will be established; survey limits include the existing station and enough surrounding area for the understood proposed area of work. A. The horizontal and vertical location of all topographic features within the Church property area anticipated to be impacted by the work. B. Pertinent underground utility information will be obtained throughout the project limits including collection of all invert data for existing sewers. C. We will plot easement lines for the existing pump station easement on the church property as available through the online Wayne County database website and those provided to us by the City. We have included effort to prepare one temporary construction easement exhibit if additional area is necessary to perform the work (i.e. area beyond the limits of the existing permanent easement). It is understood the City will assist in finalizing the Agreement language and seeking the necessary approval/signature. Should additional easement(s) be necessary, we can provide the additional assistance on a time and materials in accordance with our contractual rates upon receiving authorization to proceed. D. An inspection of the wet well will be done by Wade Trim to confirm structural/mechanical work to be done in the structure and to provide a record drawing with dimensions and elevations for use in the design effort. We understand the City can assist in this effort by pumping down the well to the extent possible and spraying down the walls of the structure. Wade Trim will perform the necessary entry/confined space crew for the inspection. Deliverables: Topographical Survey. 1.3 30% Design Submittal A. Based on the City’s acceptance, selection, and authorization, preliminary design phase documents will be prepared. The 30% design submittal will include final design criteria, preliminary drawings, outline preliminary specifications, and written provide descriptions of the project. Wade Trim will contract with a geotechnical subconsultant to perform a soil boring and geotechnical foundation analysis for the proposed valve vault structure as part of this task. It is understood disturbance will lie below the threshold required to incorporate storm water measures in accordance with the Wayne County Stormwater Ordinance. Deliverables: 30% Plans and Geotechnical Report. B. A review of the 30% design submittal will be facilitated to collect feedback from the City of Taylor and other stakeholders as necessary, potentially including Wayne County and the Michigan Department of the Environment, Great Lakes and Energy (EGLE). Based on comments received, the Design Team will identify specific modifications or changes to the scope, extent, character, or design requirements to carry forward in the 100% design submittal. It is anticipated that major design decisions will be agreed upon at this step so the design concept can be further detailed for the 100% design submittal. Deliverables: Meeting Summary of Review Comments and Design Decision Updates. 105 City of Taylor February 17, 2025 Page 3 1.4 Permits A. Wade Trim will submit a Part 41 permit application on behalf of the City for the work to EGLE for their review. This will include sealed 100% plans and specifications and a permit application form submitted through the online MiWaters portal. Assistance may be required from the City to formalize and certify the online submittal. B. Eureka Road lies under the jurisdiction of Wayne County. Should work (access, maintenance of traffic signage, etc.) extend into the Eureka Road right-of-way, a Permit will be required from Wayne County. As the site lies internal to the Church property, a permit from Wayne County is not currently anticipated or the impact may be minimal. C. Soil Erosion and Sedimentation Control (SESC) permitting lies with the City of Taylor. SESC measures will be incorporated into the plans as necessary. Deliverables: Permit Applications and/or Letter of Transmittal. 1.5 100% Design Submittal (Final Design Documents) A. Wade Trim will submit final plans and contract documents to the City of Taylor prior to bidding. Our office will further prepare an Engineer’s Opinion of Probable Construction Cost. Deliverables: Final Plans, Contract Documents and an Engineer’s Opinion of Probable Construction Cost. B. A review of the 100% design submittal will be facilitated to collect feedback from the City of Taylor. Based on comments received, the City will be requested to identify issues that may need to be addressed for final bid document preparation. Changes to design extent, character, or requirements are not anticipated at this stage. Deliverables: Summary of Review Comments and Final Updates. 2.0 BIDDING PHASE SERVICES 2.1 Produce Bidding Documents A. After the Bidding Phase has been authorized to proceed by the City, Wade Trim will upload the necessary documents into QuestCDN for online bidding purposes. Deliverables: Bidding Documents uploaded in QuestCDN. 2.2 Bid Advertisement and Addenda Services A. Wade Trim will prepare and coordinate the bid advertisement for posting on both QuestCDN and our website. Contract documents will be made available for viewing on our website and available for downloading and bidding on the QuestCDN platform. Deliverables: Preparation and posting of Advertisement for Bid. B. A pre-bid conference will be coordinated and conducted to review project scope, requirements, schedule, and other pertinent information. Wade Trim will establish the agenda and meeting location, and record/distribute the meeting summary with first addenda within seven days of the meeting date. Deliverables: Pre-bid Conference Summary. C. Addenda will be prepared and issued as appropriate to clarify, correct, or change the Bidding Documents. It is assumed that up to two Addenda will be prepared (if necessary). Deliverables: Preparation and posting of up to two Addenda. 106 City of Taylor February 17, 2025 Page 4 2.3 Contract Award A. Wade Trim will support and/or conduct the bid opening per the City’s direction. B. All bids will be tabulated and checked for responsiveness to bid requirements. It is assumed that the lowest and best bid will be recommended. Wade Trim will support the Owner, if requested, in further review of the low bidder’s qualifications. C. A “Recommendation of Award” letter will be prepared and provided to the City of Taylor for consideration of award. Deliverables: Letter of Recommendation for Contract Award SCHEDULE We propose to complete the project within 5 months based on receiving a notice to proceed in the spring of 2025. Wade Trim’s fees are based on the schedule. Changes in the schedule may impact the presented fees. Depending on the actual notice-to-proceed date and desired completion date, Wade Trim reserves the right to renegotiate professional fees to account for additional effort required to accommodate the project schedule. The Wade Trim Project Manager will notify the Owner immediately if there is an expected change in schedule that would impact the presented fee. FEES AND COMPENSATION METHOD Lump Sum Task Description Amount* 1.0 Design Phase Services and Project Management $87,500 2.0 Bidding Phase Services $4,000 Total Fee $91,500 * Scope sections detail assumptions and specific quantities assumed in fee development. Changes to assumptions, scope, or schedule may impact task fee. It is understood a separate proposal for construction phase services will be prepared by our office and submitted to the City of Taylor for consideration of authorization concurrent with the “Recommendation of Award”. Construction Phase Engineering assistance is not included in this Proposal. OWNER RESPONSIBILITIES • Provide access to the project site for Wade Trim and its subconsultants • Provide assistance to Wade Trim for inspection of wet well (pump down/wash down) • Provide all easement documents for existing pump station/force main • Coordination with Church for all proposed work and easements on the existing property • Review documents prepared by Wade Trim and provide comments in a timely fashion • Attend review/approval agency meetings Please feel free to contact our office if you have any questions or would like to discuss or refine any of the scope items identified in this Proposal. 107 City of Taylor February 17, 2025 Page 5 We thank you for the continued opportunity to work alongside the City of Taylor through your ongoing effort in prioritizing utility improvements throughout the City. Very truly yours, Wade Trim Associates, Inc. Kelly McRobb-Ackland, PE Vaughn C. Martin, PE Senior Project Manager Senior Project Manager KMA:VCM:efa BDXTAY 20250217_GIBBS_TAYLOR-COOPER ST PS-LTR.DOCX cc: Ralph Richard, DPW Director, City of Taylor 108  FINAL CITY OF TAYLOR COOPER STREET PUMP STATION CONDITION ASSESSMENT (FINAL) August 19, 2024 109  THIS PAGE INTENTIONALLY LEFT BLANK TAY3259-01T Pw:\\Projects\T\Tay3273\01t\Docs\Reports\CooperStreet_PS CONDITION ASSESSMENT_FINAL_2024-08-19.docx 110  August 19, 2024 TABLE OF CONTENTS EXECUTIVE SUMMARY ................................................................................................................................. 1 SITE LAYOUT ................................................................................................................................................. 1 1.0 COOPER STREET PUMP STATION ......................................................................................................... 2 1.1 Electrical/I&C ......................................................................................................................................... 2 1.2 Structural ............................................................................................................................................... 3 1.3 Process/Mechanical ............................................................................................................................. 4 2.0 RECOMMENDATIONS ............................................................................................................................ 5 2.1 COOPER STREET PUMP STATION ......................................................................................................... 5 3.0 CONCERNS AND NOTES ........................................................................................................................ 6 3.1 Equipment Lead Times for Construction.............................................................................................. 6 3.2 Pump Station Footprint, Operations and Maintenance ...................................................................... 6 4.0 ESTIMATED CONSTRUCTION COSTS .................................................................................................... 6 4.1 Construction Cost Estimate* ................................................................................................................ 6 FIGURES Figure ES-1: Pump Station Approximate Aerial .......................................................................................... 1 Figure ES-2: Pump Station with Closed Steel Lid Location ...................................................................... 1 Figure 1-1: Electrical Service Equipment, And Alarm Light on Power Pole .............................................. 2 Figure 1-2: Pump Station Control Panel ..................................................................................................... 2 Figure 1-3: Electrical Receptacle and Box.................................................................................................. 3 Figure 1-4: Sump with Visual Corrosion ..................................................................................................... 3 Figure 1-5: Pump Station Upper Exterior Walls and Ladder...................................................................... 4 Figure 1-6: Pump Station Upper Exterior Walls and Ladder...................................................................... 4 Figure 1-7: Pump Base Corrosion ............................................................................................................... 5 Figure 1-8: Pump Suction 6” Gate Valve .................................................................................................... 5 Figure 1-9: Wet Well..................................................................................................................................... 5 TABLES Table ES-1: Summary of Pump Station Condition Assessment ................................................................ 1 Table 1-1: Cooper Street PS ........................................................................................................................ 2 Table 4-1: Cost Analysis for Proposed Pump Station Rehab/Upgrades................................................... 6 APPENDICES Appendix A. Structural Field Notes Pump Stations Condition Assessment TOC - i Cooper Street Pump Station 111  August 19, 2024 Acronyms GPM Gallons Per Minute HP Horsepower I&C Instrumentation and Controls PS Pump Station RTU Remote Terminal Unit Pump Stations Condition Assessment TOC - ii Cooper Street Pump Station 112  August 19, 2024 EXECUTIVE SUMMARY On March 13, 2024, a field investigation of the existing Cooper Avenue pump station was completed at the request of the City of Taylor Department of Public Works (DPW). This field investigation was conducted to determine the condition of the pump station and determine the level of rehabilitation or replacement that may be required. These inspections provide a baseline of the current conditions at the station and a breakdown of the various associated components. The overall condition was summarized for Electrical, Instrumentation and Controls (I&C) and Process/Mechanical. Both categories were given a rating. The rating system was the following: “Very Poor”, “Poor”, “Fair”, “Good”, and “Excellent”. “Excellent” is considered newly constructed within the last 12 months and providing 20 to 40 years of service life. “Good” condition will provide 10 to 20 years of service life. “Fair” condition may provide up to 10 to 20 years of service life with regular maintenance. “Poor” condition may provide 5 to 10 years of service life with maintenance and should be replaced. A condition of “Very Poor” means that the station has outlived its service life and failure may be imminent. Table ES-1: Summary of Pump Station Condition Assessment Station Name and Electrical/ Process/ Structural Overall Condition Location I&C Mechanical Cooper Street Poor Poor Poor Poor SITE LAYOUT Below is an overall depiction of the Pump Station and the location of the Pump Station that is the prime subject of this general condition assessment report. The pump station is located on Cooper Avenue East behind Evangel Baptist Church at the northwest corner of the intersection of Telegraph Road and Pennsylvania Road. Figure ES-1: Pump Station Approximate Aerial Figure ES-2: Pump Station with Closed Steel Lid Location Pump Stations Condition Assessment 1 Cooper Street Pump Station 113  August 19, 2024 1.0 COOPER STREET PUMP STATION 1.1 Electrical/I&C The Cooper Street Pump Station electrical Table 1-1: Cooper Street PS service is fed from a power pole which is Assessment Category Condition located across the driveway and next to the Electrical/I&C Poor Evangel Baptist Church. The DTE power meter, electrical disconnect switch and an Structural Poor alarm light are also located on this pole. Process/Mechanical Poor This equipment is connected to the PS by Overall Condition Poor underground conduit(s). The disconnect switch is at or below grade level which has caused rust buildup and water accumulation inside the switch panel. The conduit and electrical hardware for the alarm light are rusted and have become detached from the power pole. The equipment on the power pole is in poor shape and in need of replacement. The disconnect switch also needs to be moved to a more appropriate location. The electrical and instrumentation equipment located inside the PS varies in age. The control panel appears to have been built and installed around 2001. The panel itself and the support equipment inside the panel is in fair condition. The pumps are controlled by floats only and there is no wet well level indication. Figure 1-1: Electrical Service Equipment, And Alarm Light on Power Pole Figure 1-2: Pump Station Control Panel Pump Stations Condition Assessment 2 Cooper Street Pump Station 114  August 19, 2024 There is an Omnisite alarm dialer that was installed Figure 1-3: Electrical Receptacle and sometime in the 2010’s. The RTU disabled light and the Box access key lights were flashing while on site indicating some kind of error. The alarm system at this station may not be working and should be further investigated. There is a magnetic flow meter on the pump discharge piping that is turned off. This flow meter has not been operational for many years. The PS support equipment such as exhaust fan, heater, dehumidifier, sump pump and lights show signs of corrosion and are all in fair condition. Some of the electrical support equipment such as receptacles, conduits and junction boxes are in fair to poor condition. 1.2 Structural The Cooper Street PS Dry Well is steel, with a coated interior. Upon inspection, the steel floor Figure 1-4: Sump with Visual Corrosion is severely corroded. Thickness was tested at 3 different points, showing a >15% loss of thickness of the material. Also, the sump was full of water and there were visible spots of corrosion. The floor coating is 90% delaminated and extends up the wall approximately 9-inches. The remainder of the walls are in good condition, with only minor general surface corrosion and discoloration. See attached structural field notes (Appendix A) for thickness testing results and site data. Pump Stations Condition Assessment 3 Cooper Street Pump Station 115  August 19, 2024 Figure 1-5: Pump Station Upper Exterior Walls Figure 1-6: Pump Station Upper Exterior Walls and Ladder and Ladder 1.3 Process/Mechanical There are (2) 10 HP WEMCO Torque Flow 6x11M 250 GPM pumps at this location. These two pumps function as a sanitary booster station, taking flow from the surrounding area in an upstream wet well and discharging into a force main north of the pump station. The pumps at this location are in a dry well below grade and are labeled “Pump 1” and “Pump 2”. Each pump has a 6” inlet and 6” outlet gate valve for isolation, as well as a 6” check valve on the discharge. Both pumps are operational but in poor condition. When operating, the pumps had a sound that indicated friction on the shaft or at the bearings. The base of the pumps and the valves are heavily corroded. Both inlet isolation gate valves were damp, indicating a potential leak. Both pumps discharge into a common force main with a flowmeter that is not operational. The sump is heavily corroded and in very poor condition. The blower and dehumidifier appear to be in fair condition. The wet well contained grease that should be removed to ensure the pumps continue operation. The floats and their securement to the wet well are in poor condition. Pump Stations Condition Assessment 4 Cooper Street Pump Station 116  August 19, 2024 Figure 1-7: Pump Base Corrosion Figure 1-9: Wet Well Figure 1-8: Pump Suction 6” Gate Valve 2.0 RECOMMENDATIONS 2.1 COOPER STREET PUMP STATION Based on site observations and review of historical drawings and maintenance reports, recommendations include the following: • Replace electrical control panel and all internal components with new at grade level • Replace electrical disconnect switch • Rework electrical service and replace conduits to manhole • Replace control devices such as floats and the level sensor • Demolish existing dry well • Replace pumps with submersible style pumps, utilizing existing wet well • Coat interior of existing wet well • Install new valve vault for isolation valves, check valves, and flowmeter above grade or below grade Pump Stations Condition Assessment 5 Cooper Street Pump Station 117  August 19, 2024 3.0 CONCERNS AND NOTES 3.1 Equipment Lead Times for Construction The availability of equipment and lead times to order equipment have significantly increased over the last couple of years. Our recent experience led us to believe that some equipment that would be needed to replace or rehabilitate these facilities could take six months to a year, or more, to obtain. 3.2 Pump Station Footprint, Operations and Maintenance Submersible pumps and self-priming dry pit pumps were considered when investigating recommendations for this pump station rehabilitation. It was found that the self-priming pumps are not a viable solution for this application due to the depth of the wet well and the corresponding suction lift that would be required. Additionally, a below grade valve vault and grade level valve vault were considered. Both are excellent options for this application. The below grade valve vault would be out of the public eye but require access hatches for valve operation and removal if needed. The above ground valve vault would require a fiberglass enclosure at grade level, allowing ease of access for maintenance but also ease of access to the public. 4.0 ESTIMATED CONSTRUCTION COSTS 4.1 Construction Cost Estimate* Table 4-1: Cost Analysis for Proposed Pump Station Rehab/Upgrades Estimated Cost of Estimated Cost of Estimated Cost of Process Total Estimated Station Name Electrical/I&C Structural/Site and Mechanical Cost of and Location Rehab/Upgrades Rehab/Upgrades Rehab/Upgrades Rehab/Upgrades Cooper $105,000 $177,000 $107,000 $389,000 Street Subtotal $389,000 Contingency (30%) $116,700 Total $505,700 * Design, Construction Engineering/Construction Administration Services are not included in the estimate. Pricing is based on comparable 2024 projects and discussion with pump providers. Pump Stations Condition Assessment 6 Cooper Street Pump Station 118 Appendix A. Structural Field Notes Cooper Street PS Condition Assessment A-1 City of Taylor 119  WORK SHEET Cooper PS Structural Assessment - Dry Well Sketch: - Dimensions: See sketch. 96" I.D. at Base, 48" I.D. Riser - Steel material (coated interior) STEEL HINGED LID - Inspection Notes: - Steel floor is severely corroded, with >15% loss of APPROX. thickness (see Thickness Testing notes below). GRADE - Sump full of water at time of inspection, but also significantly corroded at visible spots. - Existing floor coating found, which is 90% delaminated on floor and extends up the walls approximately 9-inches. - Walls mostly in good condition, with minor general STEEL PLATE WALLS surface corrosion / discoloration. 25' +/- - Severe corrosion and pitting at joint between upper and lower sections. - Thickness testing: - Refer to base plan for test locations and the table below for measurements of thickness. - Process: Calibrated thickness testing gauge. Tested on thickness of steel plate extending from PS at grade, and 48" I.D. verified thickness of gauge matching measured thickness of plate. Gathered thickness readings at spots P1-P3, three readings at each point to get a good average. - From results, the measured thickness readings range from 0.259 in - 0.411 in. While the original thickness is 8.17' +/- unknown, the section loss between measured points is at least 0.152 inches (0.411 in minus 0.259 in), which equates to a 37% section loss, which is considered severe corrosion. 96" I.D. THICKNESS TESTING RESULTS - BASE PLATE STEEL MEASURE POINT t,1 (in) t,2 (in) t,3 (in) t,average (in) PLATE BASE SECTION P1 0.246 0.261 0.271 0.259 LOWER AREA EXTERIOR STEEL WALL P2 0.417 0.394 0.421 0.411 P3 0.343 P3 0.319 0.350 0.361 P2 STEEL P1 LADDER OPNG ABOVE BASE PLAN Subject BY TB CHK SHEET NO. Job Number Cooper PS_Structural Assessment DATE DATE OF 120 Blank Calculation Sheet.xlsx[Blank] 1/1 4/30/2024 1:40 PM 121  35083 Cordelia Clinton Twp., MI 48035 Price Quote Phone: 586-791-5400 Quote Date Quote # Fax: 586-791-0903 sales@IceGateSystems.com | www.IceGateSystems.com 3/6/2025 76415 Customer: Job Location: City of Taylor Police City of Taylor Police 23515 Goddard Road 23515 Goddard Road Taylor, MI 48180 Taylor, MI 48180 Attention Valid Through Ship Via Salesperson Terms Guido Ulih 4/6/2025 GG 50% Deposit / Balance @ Comp Qty Description Price Amount International Controls & Equipment Proposes The Following: MINIMUM SAFETY UPGRADES REQUIRED TO CONFORM WITH CURRENT UL325 SAFETY REQUIREMENTS: PINE STREET & BIRCH STREET GATES: 4 Black Vinyl Coated Chainlink Mesh Screening On Picket Slide Gate And Section Of Fence Line That Gate Slides Behind To Eliminate Hazardous Entrapment Area(s) And To Help Prevent Reach-Through Injuries. (Per UL325 Minimum Safety Compliance) ------------------------------------------------------------------------------------------- PINE STREET SLIDE GATES REPAIR Provide And Install 4 Chain Pin Assemblies 4 Master Links 2 Output Sprockets 2 Adjust Chain Tension And Limits 2 Verify Operation BIRCH STREET ENTRY SLIDE GATE 1 Replace Vehicle Detection Loop(s). * For Vehicle Protection. * Saw Cut (Super Loop); Preformed Loop. * Loop Wire Encased In Double-Layer, Protective Jacket Designed To Help Protect Wire In Poor Pavement Conditions. * Route Loop Lead Into Operator. * Hook Up To Existing Detector. Note: Saw Cut Vehicle Detection Loops Cannot Be Warranted In Poor Pavement Conditions. 1 TOTAL QUOTE: 5,456.00 5,456.00 * Continued On Page 2 CONDITIONS: The prices and terms outlined in this quotation are not subject to verbal change nor any other alterations unless approved in writing by the Seller. Also, the fulfillment of performance of said quotation and agreement may become invalid in time of work strikes, accident, fire, unavailability of materials or circumstances beyond our control. Typographical and stenographic errors subject to correction. Conditions not specifically stated herein shall be governed by established trade customs. TERMS INCONSISTENT WITH THOSE STATED HEREIN WHICH MAY APPEAR ON PURCHASER'S FORMAL ORDER WILL NOT BE BINDING ON THE SELLER. TO ACCEPT THIS PROPOSAL PLEASE COMPLETE THE FOLLOWING INFORMATION AND RETURN: PO Number: Date: ____________... Signature / Name: _______________________... _________________________________... Page 1 122  35083 Cordelia Clinton Twp., MI 48035 Price Quote Phone: 586-791-5400 Quote Date Quote # Fax: 586-791-0903 sales@IceGateSystems.com | www.IceGateSystems.com 3/6/2025 76415 Customer: Job Location: City of Taylor Police City of Taylor Police 23515 Goddard Road 23515 Goddard Road Taylor, MI 48180 Taylor, MI 48180 Attention Valid Through Ship Via Salesperson Terms Guido Ulih 4/6/2025 GG 50% Deposit / Balance @ Comp Qty Description Price Amount ALL OF THE FOLLOWING CONDITIONS APPLY UNLESS OTHERWISE SPECIFIED IN ABOVE QUOTE: * Any Alterations From The Above Quoted Specifications or Unforeseen Involving Extra Materials and/or Labor Will Be Charged In Addition Beyond The Original Contract. * Note: Loop Wire Installed In Poor Roadway Conditions CAN NOT Be Guaranteed Or Warranted. Loop Wire Needs To Be Saw Cut And Installed Into New Or Like-New Roadways. * Tax Exempt; Sales Tax Not Included. * Terms: 50% Deposit Required Along With Signed Quote. Balance Due At Completion. All material will remain the property of International Controls until all invoices pertaining to this job are paid in full. ICE retains its right or ownership, access and/or removal of said material(s) in the event of non-payment. ICE assumes no responsibility for any unmarked sprinkler lines, or any other unmarked burial lines or objects. The customer will assume all liability for damage caused by directing ICE to dig in the immediate vicinity of known utilities. ICE submits invoices via emailed PDF copies and accepts personal checks, cashier's checks, money orders and most major credit cards for payment; however, an additional 4% processing and convenience fee will be added to all Credit Card Payments. If your company requires Invoicing to be submitted through a 3rd-party platform or portal, please reach out to us immediately to confirm/approve additional administrative labor costs, that may be added to our invoice to support the billing request. CONDITIONS: The prices and terms outlined in this quotation are not subject to verbal change nor any other alterations unless approved in writing by the Seller. Also, the fulfillment of performance of said quotation and agreement may become invalid in time of work strikes, accident, fire, unavailability of materials or circumstances beyond our control. Typographical and stenographic errors subject to correction. Conditions not specifically stated herein shall be governed by established trade customs. TERMS INCONSISTENT WITH THOSE STATED HEREIN WHICH MAY APPEAR ON PURCHASER'S FORMAL ORDER WILL NOT BE BINDING ON THE SELLER. TO ACCEPT THIS PROPOSAL PLEASE COMPLETE THE FOLLOWING INFORMATION AND RETURN: PO Number: _________________... Date: ____________... Signature / Name: _______________________... _________________________________... Page 123  Quote Summary {MUST BE SECOND PAGE OF COUNCIL ITEM} RFP-021825-002 - Heritage Park Pavilion C Solicitation Method(s) Utilized: BidNet Online Solicitation Electrical Comments & Name of Vendor Address Telephone Price Total Price Work Recommendations Includes an additional C&S Construction 1306 Emmons Lincoln Park, Michigan, 48146 313-999-6698 $2,900 $65,900.00 $68,800.00 $2,900 for electrical General Contractors work. 22120 Ryan Rd. Warren, Includes an additional In-Line Construction 248-914-0818 $2,900 $90,276.97 $93,176.97 Michigan, 48091 $2,900 for electrical work. Includes an additional 3318 Fort Street Lincoln Park, KAB Enterprises, Inc. Michigan, 48146 734-675-7529 $2,900 $58,203.60 $61,104.00 $2,900 for electrical work. 5940 Commerce Drive $67,200.00 Includes an additional Sole’ Building Company Westland, Michigan, 48185 734-326-5455 $2,900 $64,300.00 $2,900 for electrical work. An additional charge of $2,900 has been added for electrical work, bringing the total cost to $61,104. KAB Enterprises, Inc. remains the lowest bid even with this adjustment. Based on the available information, including shipping time, Better Business Bureau rating, and total price, KAB Enterprises, Inc. is the recommended vendor for this bid. Purchasing Agent Signature: Aileen Shamoon Date: 3/25/2025 Time: 10:00 AM Page 1 of 1 124 125 126 127 128 129 130  Page 1 of 1 PAYMENT OPTIONS ONLINE: https://futureplan.billbridge.com STATEMENT Statement Number: 153390HW_202412 MAIL: 23693 Network Place, Chicago, IL 60673-1236 Statement Date: 12/30/2024 Customer Number: 153390HW QUESTIONS: 800-526-6500, Option 1 BALANCE ACTIVITY SUMMARY Balance as of Last Statement - New Charges $20,500.00 Payments Received - Trust Payments Received - Other Charges and Adjustments - Offset Money Applied - Total Amount Due: $20,500.00 ACCOUNT AGING Current 31-60 Days 61-90 Days 91-120 Days Over 120 Days Total $20,500.00 $0.00 $0.00 $0.00 $0.00 $20,500.00 NEVER MISS A PAYMENT Enroll in autopay – every time you receive a new document with a balance due it will be automatically scheduled for payment 15 days after the statement date. We will impose a credit card processing fee of 2.5% on the transaction amount on credit card purchases, which is not greater than our cost of acceptance. We do not place a processing fee on debit cards. NEW CHARGES QTY AMOUNT 2024 GASB 74 AND 75 FULL ACTUARIAL VALUATION 1 $20,500.00 VALUATION REPORT WITH RUSH FEE Sub Total: $20,500.00 Tax: $0.00 Total New $20,500.00 Charges: AUTHENTICATION TOKEN: 7FBMW4H5 DETACH AND RETURN INVOICE WITH PAYMENT TODAY. REMITTANCE SECTION Customer Number: 153390HW Statement Date: 12/30/2024 PO Box 21008 Total Amount Due: $20,500.00 Eagan, MN 55121 Total Amount Paid: $_______________ ELECTRONIC SERVICE REQUESTED CITY OF TAYLOR SHEILA GORSKI-SCHULT REMIT TO: MARIA PI Ascensus 23555 GODDARD RD 23693 Network Place TAYLOR MI 48180-4116 Chicago, IL 60673-1236 TDFFFFAFFDTTFADADDTFDFAFTTFFATTAADFAFFAAAFADTATTTTTTAATFFTADFDDAF 131 bad07d27-bdd9-46c3-b418-aef9005ab874 BAD07D27-BDD9-46C3-B418-AEF9005AB874 Motion By: Jill Brandana Supported By: Tina Daniels Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve setting the CDBG PY 2023 Consolidated Annual Performance and Evaluation Report (CAPER) Public Hearing for September 17, 2024. Unanimously carried CCR #: 9.435-24 Motion By: Angie Winton Supported By: Charley Johnson Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve setting the Public Hearings for Cypress Gardens Brownfield Redevelopment Plan for September 17, 2024 and October 1, 2024. Unanimously carried CCR #: 9.436-24 Motion By: Jill Brandana Supported By: Angie Winton Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve Howard E. Nyhart Company to conduct actuarial services and preparation of the GASB 74/75 OPEB report for an amount not to exceed $16,400 for Fiscal Year ending June 30, 2024 and $8,700 for Fiscal Year ending June 30, 2025. Funded through General Fund - HR Professional Services. Unanimously carried CCR #: 9.437-24 Motion By: Angie Winton Supported By: Lindsey Rose Ayes: Charley Johnson, Angie Winton, Douglas Geiss, Jill Brandana, Lindsey Rose, Tina Daniels Nays: None Resolved: To approve Carr's Outdoor Services for the 2024/2025 Pavement Joint & Crack Sealing Contract in an amount not to exceed $260,000. Funded through Local Road and Major Road Street Funds. Unanimously carried CCR #: 9.438-24 Page: 4 132 133 134 135 136