Governing Body

City Council Chambers 214 SE 8th St. 2nd Floor Topeka, KS 66603 https://www.topeka.org Governing Body Agenda January 7, 2025 6:00 PM Meeting Canceled Due to Inclement Weather All agenda items and public speakers will be rescheduled for the January 14, 2025, Governing Body Meeting. Mayor: Michael A. Padilla Councilmembers Karen A. Hiller District No. 1 Marcus D.L. Miller District No. 6 Christina Valdivia-Alcala District No. 2 Neil Dobler District No. 7 Sylvia E. Ortiz District No. 3 Spencer Duncan District No. 8 David Banks District No. 4 Michelle Hoferer District No. 9 Brett D. Kell District No. 5 City Manager: Dr. Robert M. Perez Due to inclement weather conditions the meeting will be VIRTUAL. We encourage the public to view the meeting online at https://www.topeka.org/communications/live-stream/ or at https://www.facebook.com/cityoftopeka/. If you do not have access to a viewing option and would like to attend the meeting in-person, the City Council Chambers located at 214 SE 8th Street, 2nd Floor, Topeka, Kansas, will be open to the public. Addressing the Governing Body: Public comment for the meeting will be available via Zoom or in-person. Individuals must contact the City Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org by no later than 5:00 p.m. on the date of the meeting, after which the City Clerk's Office will provide Zoom link information and protocols prior to the meeting. Written public comment may also be considered to the extent it is personally submitted at the meeting or to the City Clerk's Office located at 215 SE 7th Street, Room 012B, Topeka, Kansas, 66603 or via email at cclerk@topeka.org on or before the date of the meeting for attachment to the meeting minutes. If you need any accommodations for the meeting, please contact the City ADA Coordinator at 785-368-4470. Kansas Relay Service at 800-766-3777. Please provide a 48 Hour Notice if possible. Assistive listening devices are available for use in the community forum. Agendas are available by 5:00 p.m. on Thursday in the City Clerk's Office, 215 SE 7th Street, Room 012B, Topeka, Kansas, 66603 or on the City's website at https://www.topeka.org. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: 1. ROLL CALL: 2. PRESENTATIONS: Joint Economic Development Organization Update 3. CONSENT AGENDA: A. MINUTES of the regular meeting of December 17, 2024 B. APPLICATIONS: 4. ACTION ITEMS: A. Election of Deputy Mayor ELECTION of Deputy Mayor to serve a one-year term pursuant to Topeka Municipal Code Section A2-26(c). Voting Requirement: Action requires at least six (6) votes of the Governing Body. (The Deputy Mayor shall serve in the absence or temporary disability of the Mayor for a one-year term ending in January 2026.) 5. PUBLIC COMMENT: Public comment for the meeting will be available via Zoom or in-person. Individuals must contact the City Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org by no later than 5:00 p.m. on the date of the meeting, after which the City Clerk's Office will provide Zoom link information and protocols prior to the meeting. Written public comment may also be considered to the extent it is personally submitted at the meeting or to the City Clerk's Office located at 215 SE 7th Street, Room 012B, Topeka, Kansas, 66603 or via email at cclerk@topeka.org on or before the date of the meeting for attachment to the meeting minutes. View the meeting online at https://www.topeka.org/communications/live-stream/ or at https://www.facebook.com/cityoftopeka/. 6. ANNOUNCEMENTS: 7. EXECUTIVE SESSION: Executive Sessions are closed meetings held in accordance with the provisions of the Kansas Open Meetings Act. (Executive sessions will be scheduled as needed and may include topics such as personnel matters, considerations of acquisition of property for public purposes, potential or pending litigation in which the city has an interest, employer-employee negotiations and any other matter provided for in K.S.A. 75-4319.) 8. ADJOURNMENT:  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org January 7, 2025 DATE: January 7, 2025 CONTACT PERSON: Amanda Stanley, City DOCUMENT #: Attorney SECOND PARTY/SUBJECT: PROJECT #: CATEGORY/SUBCATEGORY CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: Joint Economic Development Organization Update VOTING REQUIREMENTS: POLICY ISSUE: STAFF RECOMMENDATION: BACKGROUND: BUDGETARY IMPACT: SOURCE OF FUNDING: ATTACHMENTS: Description JEDO Presentation Overview of JEDO The Joint Economic Development Organization | Overview of JEDO 2 2|History of JEDO 3|Voting Rights 4|Selection of Members 5|Rotation between City and County 6|Meeting Times 7|Funds Allocation History 3 • Established by Interlocal Agreement between Shawnee County and the City of Topeka in 2001 • JEDO Board is comprised of 13 members • JEDO is funded through the half cent county wide retailers sales tax established by the inter-local agreement and is to be used for economic development. Who gets to Vote? 4 • The three Shawnee County Commissioners; • City of Topeka Mayor; • Deputy Mayor; and • Two City Council members • If the Deputy Mayor or other voting City Council member cannot be present at a meeting, an alternate may be selected by the absent member with full voting rights. The alternate shall be a City Council member of the absent member's choice; provided, however, that such alternate may only serve after providing the JEDO Chairperson a written proxy from the absent member Nonvoting members are the remaining six Council members When are the Councilpersons selected? 5 • At the third governing body meeting each January after the election of the deputy mayor. Rotating Chairperson and Administration 6 • The City and County rotate the position of JEDO Chairperson with the Mayor serving in odd-numbered years pursuant to City of Topeka Resolution No. 7623 and the Chairperson of the County Commission serving in even- numbered years commencing on January 1 of the respective year. • The City and the County also rotate the administrative duties with the City providing those services in odd- numbered years and the County doing so in even- numbered years. When does JEDO Meet? 7 • 2nd Wednesday of February, May, September, and December • Meetings are open to the public and televised • Public comment is allowed on each actionable agenda item and at the end of each meeting. Citizens are given four minutes to speak and comments must relate to topics directly relevant to JEDO business. How are Funds Spent? 8 (1) $5 million annually for economic development priorities of JEDO administered through GoTopeka (2) Remaining split for Infrastructure • Fifty-Two Percent (52%) to County for specific projects and • Forty-Eight Percent (48%) to the City for specific projects • JEDO may alter the distribution formula, or reduce the amount of funds allocated for any particular improvement or project. Each year, at JEDO's May meeting, the County and the City shall distribute an updated priority list, accompanied by a project status update, as a matter of information only.  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org January 7, 2025 DATE: January 7, 2025 CONTACT PERSON: Amanda Stanley, City DOCUMENT #: Attorney SECOND PARTY/SUBJECT: Deputy Mayor Election PROJECT #: 2025 CATEGORY/SUBCATEGORY 006 Communication / 005 Other CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: ELECTION of Deputy Mayor to serve a one-year term pursuant to Topeka Municipal Code Section A2- 26(c). Voting Requirement: Action requires at least six (6) votes of the Governing Body. (The Deputy Mayor shall serve in the absence or temporary disability of the Mayor for a one-year term ending in January 2026.) VOTING REQUIREMENTS: Action requires at least six (6) votes of the Governing Body. POLICY ISSUE: Pursuant to Topeka Municipal Code Section A2-26(c) the Deputy Mayor will serve in the absence or temporary disability of the Mayor. The Deputy Mayor shall serve until January 2026. Pursuant to Governing Body Rules and Procedures 4.1(b) In the absence of the mayor, the deputy mayor shall preside. Anytime there is a need for an election of a Deputy Mayor, Councilmembers who have served the longest period of time and have not previously served as Deputy Mayor will automatically be nominated. Councilmember Kell will automatically be nominated for Deputy Mayor. STAFF RECOMMENDATION: Staff recommends the Governing Body move to nominate and elect a Deputy Mayor. BACKGROUND: The City's charter ordinance requires election of a Deputy Mayor at the first governing body meeting in January. The Deputy Mayor serves for a one-year term and in the absence or temporary disability of the Mayor. Rule 4.1(b) of the Governing Body Rules provides that Council Members who have served the longest period of time and have not previously served as Deputy Mayor will automatically be nominated. In addition to automatic nominations, additional councilmembers can still be nominated until the nomination is closed by motion. The Rule only requires that the longest serving who has not served be automatically nominated not that they automatically become the Deputy Mayor. Councilmember Kell is eligible to be nominated. If he refuses, then Councilmember Hoferer would be eligible, followed by Councilmember Banks and Councilmember Miller. The Deputy Mayor shall appoint the members to each standing committee for Policy and Finance, Public Infrastructure, Public Health and Safety, Social Service Grants and Transient Guest Tax, as well as any special committees. Below is a list of Deputy Mayors that have served over the past several years: 2024 - Christina Valdivia-Alcala 2023 - Neil Dobler 2022 - Spencer Duncan 2021 - Mike Padilla 2020 - Tony Emerson 2019 - Sandra Clear 2018 - Brendan Jensen 2017 - Jeff Coen 2016 - Michelle De La Isla 2015 - Karen Hiller 2014 - Denise Everhart 2013 - Sylvia Ortiz BUDGETARY IMPACT: There is no budgetary impact to the City. SOURCE OF FUNDING: Not Applicable. ATTACHMENTS: Description TMC A2-26 Meetings - Deputy Mayor Appx. A, Sec. A2-26 Meetings – Deputy Mayor | Topeka Municipal Code Page 1 of 1 Sec. A2-26. Meetings – Deputy Mayor. (a) The governing body shall establish, by ordinance, a meeting schedule for each calendar year, with a minimum of two meetings each month. (b) The governing body shall elect a Councilmember to serve as deputy mayor in the absence or temporary disability of the mayor. (c) A deputy mayor shall be elected at the first governing body meeting in January to serve for a one year term. (C.O. 122 § 1, 2-8-22.) The Topeka Municipal Code is current through Ordinance 20384, passed November 1, 2022. Disclaimer: The City Clerk’s Office has the official version of the Topeka Municipal Code. Users should contact the City Clerk’s Office for ordinances passed subsequent to the ordinance cited above. City Website: www.topeka.org Code Publishing Company The Topeka Municipal Code is current through Ordinance 20384, passed November 1, 2022.  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org January 7, 2025 DATE: January 7, 2025 CONTACT PERSON: DOCUMENT #: SECOND PARTY/SUBJECT: Public Comment PROJECT #: Protocol CATEGORY/SUBCATEGORY CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: PUBLIC COMMENT PROTOCOL VOTING REQUIREMENTS: POLICY ISSUE: STAFF RECOMMENDATION: BACKGROUND: Governing Body Rule 5.5 (c) Public Comment on a specific agenda item: Comments from members of the public concerning a specific agenda item will be heard at the time the item is considered. Persons will be limited to addressing the governing body one (1) time on a particular matter unless otherwise allowed by a vote of six (6) or more members of the governing body. (d) General public comment: Requests by members of the public to speak during the public comment portion of a regular governing body meeting will be placed on the agenda on a "first-come, first-served" basis. The request should state the name of the individual(s) desiring to be heard. Each such individual shall be limited to addressing the governing body one (1) time and his or her comments shall be limited to topics directly relevant to business of the governing body; provided however, that comments pertaining to personnel and litigation matters shall not be allowed. Procedures for Addressing the Governing Body In accordance with Governing Body Rules 5.6 and 5.7, the following protocols for public comment apply:  Each person shall state his or her name and city of residence in an audible tone for the record. All remarks shall be addressed to the Governing Body as a whole -- not to any individual member. In order to provide additional time for as many individuals as possible to address the Governing Body, each individual signed up to speak will need to complete his or her comments within four minutes. The following behavior will not be tolerated from any speaker: Uttering fighting words Slander Speeches invasive of the privacy of individuals (no mention of names) Unreasonably Loud Speech Repetitious Speech or Debate Speeches so disruptive of proceedings that the legislative process is substantially interrupted Any speaker who engages in this type of behavior will be warned once by the presiding office (Mayor). If the behavior continues, the speaker will be ordered to cease his or her behavior. If the speaker persists in interfering with the ability of the Governing Body to carry out its function, he or she will be removed from the City Council Chambers or Zoom meeting room. Members of the public, Governing Body and staff are expected to treat one another with respect at all times. Zoom Meeting Protocol Make sure your Zoom name, email and/or phone number matches what was submitted to the City Clerk when you signed up for public comment. Any misnamed or unauthorized users will not be admitted to Zoom. Please keep your mic muted and your camera off until you are called by the Mayor to give your comment. If you are cut off during your comment time due to an internet connection or technical issue, you will need to submit your comments in writing to the City Clerk atcclerk@topeka.orgor 215 SE 7thStreet, Room 012B, Topeka, KS 66603 for attachment to the minutes. If you break any of the public comment rules, you will receive one warning from the Mayor. If you continue any prohibited behavior, you will be removed from the Zoom meeting room and will not be allowed to rejoin. Public comment is limited to four minutes. You may receive an extension at the discretion of the Governing Body. The timer will be visible to you in the ‘City of Topeka Admin’ window on the Zoom app. Call-in users will hear one beep when a minute is remaining and then another beep when time has expired. Please do not share the Zoom login information with anyone. Any unauthorized users will not be admitted to the Zoom meeting room. BUDGETARY IMPACT: SOURCE OF FUNDING: