Governing Body
Regular MeetingTopeka, KS · July 8, 2025
Minutes
Governing Body Minutes – July 8, 2025
CITY COUNCIL CHAMBERS, Topeka, Kansas, Tuesday, July 8, 2025. The Governing
Body members of the City of Topeka met in regular session at 6:00 P.M. with the following
Councilmembers present: Councilmembers Hiller, Valdivia-Alcala, Banks, Miller, Dobler,
Duncan and Hoferer - 7. Mayor Padilla presided -1. Absent - Councilmembers Ortiz and Kell –
2.
Public comment for the meeting was available via Zoom or in-person. Individuals were
required to contact the City Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org
by no later than 5:00 p.m. on July 8, 2025, after which the City Clerk's Office provided the
Zoom link information and protocols prior to the meeting start time. Written public comment
was also considered to the extent it was personally submitted at the meeting or to the City
Clerk's Office located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at
cclerk@topeka.org on or before July 8, 2025, for attachment to the meeting minutes.
AFTER THE MEETING WAS CALLED TO ORDER, the Invocation was provided by
Pastor Jonathan Sublet, Fellowship Hi-Crest.
THE PLEDGE OF ALLEGIANCE was recited by meeting participants.
BOARD APPOINTMENT recommending the appointment of Lindsay Freeman to the
Topeka Sustainability Advisory Board for a term ending July 11, 2027, was presented. (Council
District No. 6))
BOARD APPOINTMENT recommending the reappointment of Joy Grimes to the
Shawnee County Juvenile Corrections Advisory Board for an unexpired term ending July 14,
2028, was presented. (Other/Outside City Limits)
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Councilmember Miller moved to approve the appointments. The motion seconded by
Councilmember Banks carried unanimously. The Mayor does not vote. (8-0-0)
AN UPDATE on the Gage Park Improvement Authority (GPIA) 2024 Annual Report,
was presented by Keith Warta, Gage Park Improvement Authority Chairman. He reported on
November 8, 2022, Shawnee County residents approved a sales tax increase on county purchases
exclusively for Gage Park Improvements to include facilities, the creation of educational
programs for children as well as other initiatives. He shared the following new processes and
procedures for the purpose of strengthening the GPIA:
• Monthly Meetings. GPIA conducts meetings at the Carousel House in Gage Park on
the third Tuesday of each month at 1:30 p.m.
• Annual Financial Reviews are performed.
• Financial Administration is performed by a local financial firm.
Councilmember Ortiz joined the meeting remotely.
Mayor Padilla recognized the ongoing changes that have continued to help Gage Park
thrive and commended the GPIA for their work.
A PRESENTATION on the All-Hands-On Deck Campaign To End Chronic
Homelessness, was presented by Brett Martin and Barry Feaker, Compassion Strategies.
Brett Martin, All Hands-on Deck Campaign Chairman, highlighted the many changes that
have taken place since the October 2024 Joint City-County Meeting. He reported on May 24,
2024, a list of Community Engagement recommendations were provided and included the
following:
• Providing a One Stop Homeless Resource Center
• Safe Rest Shelter (low barrier)
• Permanent Housing (Tiny Home) Village
• Established the Priority Goal to end chronic homelessness in Topeka by 2030
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• Outreach has been accomplished through the establishment of relationships and trust
with individuals in the homeless community.
Barry Feaker, Compassion Strategies, expressed his excitement about the “One Stop
Shop: Homeless Resource Center” Pilot Project, open July 8, 2025, through October 31, 2025.
The “One Stop Shop: Homeless Resource Center” will provide the following resources:
• Mental Health Services (Mental Health Assessment, Counseling, and Trauma
Awareness Training)
• Financial Services (Budgeting, Income Identification, Disability, and Social Security)
• Employment Services (Career Training, Resume Training, and Job search assistance)
• Life Skill Services (Soft skills training, Tenant training, and Communication skills)
• Shelter and Housing Services (Emergency shelter, Transitional housing, and Long-
term housing)
• Basic Needs Services (Showers, Food, Supplies, and Healthcare services)
He distributed a handout outlining the Mobile Access Partnership (MAP) Program which
began May 2020 serving approximately 2,000 unique individuals since its inception. He noted
the MAP was a collaborative approach to providing mobile access to medical, social and
behavioral health services for Topeka’s Unsheltered Homeless Population. He highlighted the
following MAP Program resources:
• Personal Identification Card (PIC) Program - Partners with Topeka Police
Department to provide a PIC to apply for KS State Issued ID
• Street Dog Coalition Topeka - Partners with KSU to provide free veterinary care to
pets of individuals experiencing homelessness
• Mobile Kitchen - Partners with Topeka Rescue Mission to provide breakfast and
lunch for the unsheltered
• Clothing Trailer - Partners with Topeka Rescue Mission to provide clothing and
various supplies
• Valeo’s Mobile Shower Trailer – Partners with Valeo to provide mobile showers as
well as assist in case management on site
• Primary Care Services – Partners with Stormont Vail Health to provide primary care
services
Carrie Higgins, Housing Services Director, provided an overview of Impact Avenues, a
community program addressing the needs of homeless students and families in Topeka.
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Councilmember Miller stated he continues to be impressed with the work of Compassion
Strategies and their partners. He recognized the hard work required to build a program that
would address the needs of the Homeless population. He questioned if the Pilot Program would
be extended.
Councilmember Hiller thanked Compassion Strategies for their work and asked how
people can volunteer or donate time and/or money to the program initiative.
Councilmember Banks expressed his excitement about the possibilities for the project
and questioned how the program would address someone who rejects services.
In response, Barry Feaker explained it has been supported by research and have found it
takes approximately 70 positive interactions with a struggling individual for them to accept
services. He stated the following factors would prevent them from extending the Pilot program:
• Showers are a necessity during all seasons. They are currently speaking with an
architectural firm to install showers indoors and hoping to gather the extra resources
needed to begin construction soon.
• The Pilot Program creates a greater burden on Let’s Help and they will continue to
provide them with assistance and resources as long as possible.
• Shuttle Service. They are currently working on a budget that would support the
shuttle service twice a week to various locations throughout the city to take those
without reliable transportation or larger animals/pets to the One Stop Shop.
Councilmember Hoferer expressed her interest in touring the One Stop Shop and inquired
about hours of operation.
Mayor Padilla thanked the Organization for the opportunity to tour the One Stop Shop.
He spoke highly of how welcoming, friendly and organized they were, and encouraged the
community to volunteer and help those in need by donating their time and supplies.
Barry Feaker reported interested individuals should contact Let’s Help or visit the
Compassion Strategies website at www.compassionstrategies.org to learn more about the
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homeless services being offered as well as volunteer or donation opportunities. Facility tours
were being offered on Tuesdays and Thursdays from 9:00 a.m. to 3:00 p.m.
CONSENT AGENDA was presented as follows:
APPROVAL of CONTRACT NO. 52999 between the City of Topeka and Alliant
Insurance Services, Inc., for providing insurance brokerage, risk management consulting, and
other related services, was presented.
APPROVAL of the Minutes of the regular meeting of July 1, 2025, was presented.
APPROVAL of Cereal Malt Beverage Off-Premises license application for Mi Pueblito
Meat Market #3, 621 SE Swygart Street, Topeka, was presented.
Councilmember Duncan moved to approve the consent agenda. The motion seconded by
Councilmember Banks carried unanimously. (9-0-0)
PUBLIC HEARING
Public Hearing on the advisability of the de-annexation of a certain portion of right-of-
way in the area of NW 25th Street and NW Button Road, City of Topeka, Shawnee
County, Kansas.
ORDINANCE NO. 20571 introduced by City Manager Dr. Robert M. Perez, de-annexing
a certain tract of land within the City of Topeka, Kansas pursuant to K.S.A. 12-504(b), was
presented.
Dan Warner, Planning Division Director, reported the annexation of the 38.7-acre
property located near NW 25th Street and NW Button Road created a voting precinct with just
two distinct properties; and the Shawnee County Elections Office has requested the City correct
the issue in order to relocate the two properties into a larger voting precinct. Staff recommends
approval of the request.
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Councilmember Duncan moved to adopt the ordinance. The motion seconded by
Councilmember Dobler carried unanimously. (9-0-0)
The ordinance was adopted on roll call vote as follows. Ayes: Hiller, Valdivia-Alcala,
Ortiz, Banks, Miller, Dobler, Duncan, Hoferer and Mayor Padilla – 9.
RESOLUTION NO. 9689 introduced by the Public Infrastructure Committee comprised
of Councilmembers David Banks, Sylvia Ortiz and Neil Dobler, amending the 2025-2034 CIP
and the 2025-2027 CIB to add Project No. 900800.00 for Topeka Zoo Fiber Relocation, was
presented. (Public Infrastructure Committee recommended approval on June 17, 2025)
Braxton Copley, Deputy City Manager, reported the project involves relocating existing
fiber optic cables at the Topeka Zoo to accommodate ongoing construction. He stated the
existing fiber network runs through the center of the zoo as well as some exhibits and would be
in direct conflict with upcoming zoo projects requiring its relocation. He stated the Zoo
contracts with a third party for fiber optic services and no longer relies on the City to provide
those services and by relocating the fiber outside the perimeter of the zoo the City would no
longer need access to the zoo to access the City’s fiber. Additionally, the Gage Park Improvement
Authority (GPIA) has agreed to reimburse the City for the cost of relocation.
Councilmember Dobler moved to approve the resolution. The motion seconded by
Councilmember Banks carried unanimously. (9-0-0)
ORDINANCE NO. 20572 introduced by City Manager Dr. Robert M. Perez, concerning
dangerous dogs, amending Section 6.15.170 of the Topeka Municipal Code and repealing
original sections, was presented. (Public Health and Safety Committee recommended moving
forward with the amendments on June 18, 2025)
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Kelly Trussel, Chief of Prosecution, provided an overview of the following proposed
amendments:
• Line 57 concerning time allowed for the owner to comply with the dangerous dog
conditions that are imposed by the court upon conviction. The purpose of the first
amendment would be to allow for the municipal judge to have discretion in granting an
extension of time to comply with the conditions, upon the finding of good
cause. Currently, owners are allowed 15 days to comply with the conditions, and if the
owner cannot comply, the dog must be destroyed. If the dog has already been spayed or
neutered 15 days would generally be more than enough time to comply with the
conditions. However, 15 days would not be enough time to allow completion of that
procedure with longer scheduling times at licensed veterinary offices. The amendment
allows the judge to have discretion over the extension of time, should the owner need
time to address the sterilization.
• Line 83 concerning the automatic release of the dog to humane society upon the owner
failing to appear at their first appearance. The current wording of the ordinance does not
address any situations of the owner’s failure to appear to subsequent settings, and often,
the owner appears to the first appearance but then fails to appear at other later settings
(arraignments, motions, trial, or sentencing). This results in the dog being held
indefinitely at the humane society often for many months, and sometimes over a
year. The amendment would release the animal upon any failure to appear to a court
setting for the case, preventing long extended holds on dogs at the humane society.
Jessica Bowers, City of Topeka Animal Control Officer, reported on the impact of
animals being held for long periods of time including increased anxiousness, self-injury and
immune system deficiencies - exposing them to more illnesses. She stated at this time, Helping
Hands Humane Society has only two teams who are able to care for animals on court holds.
Councilmember Miller inquired about what defines a dangerous dog.
Kelly Trussel explained a dog who has been deemed as dangerous has either acted
aggressively unprovoked, caused death to another domestic animal, or has attacked a human
unprovoked, and although most assume dogs who are deemed dangerous are euthanized that was
not the case. She stated if a dog was deemed dangerous there are three main factors considered
including the dog’s history, the facts of the case, and whether the owner was capable of
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complying with dangerous dog requirements including chipping the dog, wearing a muzzle when
in social settings, using a 4-foot leash as well as using the proper enclosure (indoor or outdoor).
Councilmember Duncan moved to adopt the ordinance. The motion seconded by
Councilmember Dobler carried. The Mayor does not vote. (8-0-0)
The ordinance was adopted on roll call vote as follows. Ayes: Hiller, Valdivia-Alcala,
Ortiz, Banks, Miller, Dobler, Duncan and Hoferer – 8.
ORDINANCE NO. 20573 introduced by City Manager Dr. Robert M. Perez, concerning
Cruelty to Animals, amending Section 6.05.100 of the Topeka Municipal Code and repealing the
original section, was presented. (Public Health and Safety Committee recommended moving
forward with the amendments on June 18, 2025)
Kelly Trussell, Chief of Prosecution, provided an overview of the following proposed
amendments:
• Line 27: concerning the requirement of the owner to provide adequate fresh
water. The purpose of the first amendment was to change water availability from “on
a regular basis” to “at all times.” Currently, the ordinance language is vague
regarding when water should be provided. The amendment removes any need to
define “on a regular basis” and ensures that animals are always provided fresh water.
• Line 92: regarding the automatic release of the animal to the humane society upon the
owner failing to post a 30-day bond, within 21 days of the notice of violation, in the
amount of the costs of care and treatment of the animal for 30 days. This bond must
be renewed every 30 days so that the animal is still in custody. Failure to post an
original 30-day bond, or renew the 30-day bond, immediately releases the animal to
the humane society. Often, animals are left in custody with the humane society for
many months and have even exceeded years in some cases. This bond mechanism
mirrors state law (K.S.A. 21-6412) and will prevent long extended holds on animals
at the humane society.
• Line 161: This amendment adds Section (h) to the ordinance classifying a violation as
a Class A, nonperson misdemeanor not only aligning with state law (K.S.A. 21-
6412), but also allowing for repeated violations to stack into felony status; a
classification the current Code does not allow for.
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Animal Control Officer Bowers provided further clarification on the importance of
implementing a 21-day violation notice as it relates to the 30-day bond requirement and outlined
the many financial impacts which could be reduced with approval of the proposed amendment.
She continued to explain that every court-held animal was the responsibility of the City of
Topeka until released and in the last 5 years, the boarding for court-held animals has cost the
City approximately $251,323. She stated if the proposed amendment would have been in place
the cost would have been reduced to approximately $94,251. She spoke to the anticipated
increase in animal control calls and noted they have already received 3,167 calls in 2025.
Councilmember Valdivia Alcala expressed concern with the on-going issues of dogs
running a-large in the Oakland community. She questioned how other municipalities address
irresponsible animal owners and requested to meet with Chief of Prosecution Trussell to discuss
the issue further.
Councilmember Hiller thanked Animal Control Officer Bowers and Chief of Prosecution
Trussell for their work on behalf of the Public Health and Safety Committee.
Councilmember Hiller moved to adopt the ordinance. The motion seconded by
Councilmember Duncan carried unanimously. (9-0-0)
The ordinance was adopted on roll call vote as follows. Ayes: Hiller, Valdivia-Alcala,
Ortiz, Banks, Miller, Dobler, Duncan, Hoferer, and Mayor Padilla.
RESOLUTION NO. 9690 introduced by City Manager Dr. Robert M. Perez providing
notice that the City is considering establishing a Reinvestment Housing Incentive District
(“RHID”) for LB Lots, LLC; adopting a plan for the development of housing and public
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facilities in the proposed RHID; and establishing the date and time of a public hearing, was
presented.
Rhiannon Friedman, Planning and Development Director, reported that the Secretary of
Commerce has authorized the City to proceed with considering the establishment of the RHID
and adopting a plan for housing facilities. She stated the next step in the process was to set a
public hearing date of August 12, 2025, to consider public comment.
Councilmember Valdivia-Alcala referenced Danielle Twemlow’s written public comment
(Attachment A). She requested to meet with the City Attorney to review the document and speak
to the matter at the July 15, 2025, Governing Body meeting.
Councilmember Dobler moved to approve the resolution. The motion seconded by
Councilmember Hoferer carried unanimously. (9-0-0)
RESOLUTION NO. 9691 introduced by City Manager Dr. Robert M. Perez, notifying the
County Clerk of: (1) a proposed intent to exceed the revenue neutral rate for the Topeka Metro
Transit Authority (TMTA); (2) the proposed tax rate; and (3) the date, time and location of the
public hearing to consider adopting a budget that exceeds the revenue neutral rate, was
presented.
Josh McAnarney, Budget and Finance Division Director, reported the City was
responsible for levying a tax on behalf of the Topeka Metropolitan Transport Authority (TMTA)
in the amount of 4.2 mills, the proceeds of which are used by the TMTA for transit services. The
first procedural step was to notify the County Clerk of the Governing Body's intent, identify a
proposed tax rate, and to set a Public Hearing date of August 26, 2025. He stated the current mill
rate for TMTA was 3.999 mills and the proposed resolution would propose a maximum mill levy
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rate of 4.2 mills. He noted passing the resolution does not mean that the Governing Body was
obligated to adopt a budget that includes exceeding the RNR for TMTA.
Councilmember Duncan asked if TMTA requested to exceed the current RNR.
Division Director McAnarney reported a budget was submitted by TMTA that exceeds
the current RNR of 3.999 mills.
Councilmember Dobler moved to approve the resolution. The motion seconded by
Councilmember Banks carried unanimously on roll call vote. (9-0-0)
RESOLUTION NO. 9692 introduced by City Manager Dr. Robert M. Perez, notifying the
County Clerk of: (1) a proposed intent to exceed the revenue neutral rate for the City of Topeka’s
2026 budget; (2) the proposed tax rate; and (3) the date, time and location of the public hearing
to consider adopting a budget that exceeds the revenue neutral rate. was presented.
Josh McAnarney, Budget and Finance Division Director, reported the first procedural
step was to notify the County Clerk of the Governing Body's intent to exceed the RNR, identify
a proposed tax rate, and to set a Public Hearing date of August 26, 2025. He stated the City’s
current RNR was 35.183 mills, and the resolution proposes a maximum mill levy rate of 36.956;
however, approval of the resolution does not mean the Governing Body was obligated to adopt a
budget that exceeds the current RNR.
Councilmember Duncan expressed concern with the proposed resolution causing
confusion for the public. He asked if Staff would be proposing a budget using the current mill
rate or an increase. He spoke in opposition to increasing the mill levy rate.
Dr. Robert M. Perez, City Manager, clarified the proposed 2026 Operating Budget
includes the current mill rate without an increase; however, without raising the rate the City will
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have to consider service reductions, continue the hiring freeze and seek other revenue sources.
Councilmember Hiller questioned if a notice would be sent to all taxpayers regarding mill
levy rate changes.
Amanda Stanley, City Attorney explained that since the law changed in 2021 the City has
been assigned a Revenue Neutral Rate by the County that was based off the actual tax dollars
that were spent the year prior, and those tax dollars are then calculated into a mill levy. If the
City chooses to raise the mill levy and it exceeds the RNR the Governing Body will then need to
pass a resolution that states the maximum mill levy that the City may levy then notify the County
Clerk. The County Clerk will then send out a Revenue Neutral Rate Notice to taxpayers listing
all the taxing entities holding public hearings for public comment concerning the rates.
Councilmember Duncan moved to amend the resolution to reflect a 35.183 mill levy rate.
The motion seconded by Councilmember Dobler carried on roll call vote. Councilmember Miller
voted “no.” (8-1-0)
Councilmember Duncan moved to approve the resolution as amended. The motion
seconded by Councilmember Dobler carried unanimously on roll call vote. (9-0-0)
DISCUSSION regarding the removal of certain real property from the Dynamic Core
Redevelopment District, was presented.
Amanda Stanley, City Attorney reported the ordinance will allow seven property owners
who have requested to be removed from the Downtown TIF District to be established as part of
the Neighborhood Revitalization Program (NRP). She stated the ordinance would be considered
for action on July 15, 2025.
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Councilmember Hiller encouraged property owners to apply for the NRP status as it was
easy to obtain.
PUBLIC COMMENT was received via email from Danielle Twemlow (Attachment A)
and provided by the following individuals:
Henry McClure expressed his frustration with the lack of response from the City in
regard to KORA requests concerning the use of Joint Economic Development Organization
(JEDO) funds. He questioned where Go Topeka and JEDO are allocating funds with concern to
the AT&T building located near 6th and Quincy.
ANNOUNCEMENTS BY THE CITY MANAGER, MAYOR AND MEMBERS OF THE
COUNCIL:
Megan Brunson, Assistant City Clerk, announced a Topeka Development Corporation
Meeting on July 15, 2025, at 5:00 p.m. in the City Council Chambers. She provided an overview
of the July 15, 2025, Governing Body Meeting.
Dr. Robert M. Perez, City Manager, recognized the Gibbs Elite Basketball Academy
Summer Camp partnering with USD 501 and the positive impact it has on our youth.
Councilmember Ortiz thanked City Manager Dr. Robert M. Perez, Assistant City
Manager Avery Moore, and Topeka Police Chief Chris Vallejo for their time spent at the Gibbs
Elite Basketball Academy. She spoke about the positive impact it makes on the youth.
Mayor Padilla presented City Manager Perez with his one-year pin and recognized him
for his service to the City.
City Manager Perez thanked Mayor Padilla and Staff for the recognition. He stated he
looks forward to continuing his service with the City of Topeka.
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Mayor Padilla announced during public comments “campaigning” was not allowed. He
asked the public to review the public comment protocol.
Following a 5-minute recess, Councilmember Dobler moved to recess into the executive
session for a time period not to exceed 25 minutes to discuss employer/employee health care
negotiations relating to one or more unions as justified by KSA 75-4319(b)(3). The meeting will
resume in the Governing Body Chambers. The following staff was necessary to assist the
Governing Body in its deliberations: City Manager Dr. Robert M. Perez and any other staff he
deemed necessary. The motion was seconded by Councilmember Dobler.
Mayor Padilla asked all those in favor of recessing into executive session to indicate so
by verbally by saying “yea” and those opposing to indicate so verbally by saying “no.” The
motion carried. Councilmember Ortiz voted “no.” (8-1-0)
At the conclusion of the executive session, the meeting reconvened into an open session
and Mayor Padilla announced no action was taken during the executive session.
NO FURTHER BUSINESS appearing the meeting adjourned at 8:20 p.m.
(SEAL) ______________________________
Brenda Younger, City Clerk, M.M.C.
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Attachment A
Agenda
Governing Body Chambers 214 SE 8th
Street, 2nd Floor Topeka, Kansas, 66603
https://www.topeka.org
Governing Body Agenda
July 8, 2025
6:00 PM
Mayor: Michael A. Padilla
Councilmembers
Karen A. Hiller District No. 1 Marcus D.L. Miller District No. 6
Christina Valdivia-Alcala District No. 2 Neil Dobler District No. 7
Sylvia E. Ortiz District No. 3 Spencer Duncan District No. 8
David Banks District No. 4 Michelle Hoferer District No. 9
Brett D. Kell District No. 5
City Manager: Dr. Robert M. Perez
Addressing the Governing Body: Public comment for the meeting will be available via Zoom or in-person. Individuals
must contact the City Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org by no later than 5:00 p.m. on the
date of the meeting, after which the City Clerk's Office will provide Zoom link information and protocols prior to the
meeting. View the meeting online at https://www.topeka.org/communications/live-stream/ or at
https://www.facebook.com/cityoftopeka/.
Written public comment may also be considered to the extent it is personally submitted at the meeting or to the City
Clerk's Office located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at cclerk@topeka.org on or
before the date of the meeting for attachment to the meeting minutes.
If you need any accommodations for the meeting, please contact the City ADA Coordinator at 785-368-4470. Kansas
Relay Service at 800-766-3777. Please provide a 48 Hour Notice if possible.
Agendas are available by 5:00 p.m. on Thursday in the City Clerk's Office, 215 SE 7th Street, Room 166, Topeka,
Kansas, 66603 or on the City's website at https://www.topeka.org.
CALL TO ORDER:
INVOCATION:
PLEDGE OF ALLEGIANCE:
1. ROLL CALL:
2. APPOINTMENTS:
A. Board Appointment - Topeka Sustainability Advisory Board
BOARD APPOINTMENT recommending the appointment of Lindsay Freeman to the Topeka
Sustainability Advisory Board for a term ending July 11, 2027. (Council District No. 6)
B. Board Appointment - Shawnee County Juvenile Corrections Advisory Board
BOARD APPOINTMENT recommending the reappointment of Joy Grimes to the Shawnee
County Juvenile Corrections Advisory Board for an unexpired term ending July 14,
2028. (Other/Outside City Limits)
3. PRESENTATIONS:
Gage Park Improvement Authority 2024 Annual Report
All Hands On Deck Campaign To End Chronic Homelessness
4. CONSENT AGENDA:
A. Professional Services Contract - Alliant Insurance Services, Inc. - Insurance Brokerage and
Services
APPROVAL of a professional services contract between the City of Topeka and Alliant
Insurance Services, Inc., for providing insurance brokerage, risk management consulting, and
other related services.
(Approval will authorize the City Manager to sign and execute the contract for a total not-to-exceed
amount of $110,000.)
B. MINUTES of the regular meeting of July 1, 2025.
C. APPLICATIONS:
5. ACTION ITEMS:
A. Public Hearing and Ordinance - De-Annexation per K.S.A. 12-504(b)
PUBLIC HEARING on the advisability of the de-annexation of a certain portion of right-of-way
in the area of NW 25th Street and NW Button Road, City of Topeka, Shawnee County, Kansas.
ORDINANCE introduced by City Manager Dr. Robert M. Perez, de-annexing a certain tract of
land within the City of Topeka, Kansas pursuant to K.S.A. 12-504(b).
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(De-annexation of a tract of land on the north side of NW 25th Street to correct a voting precinct
issue created by the original annexation.)
B. Resolution - Topeka Zoo Fiber Relocation Project No. 900800.00
RESOLUTION introduced by the Public Infrastructure Committee comprised of
Councilmembers David Banks, Sylvia Ortiz and Neil Dobler, amending the 2025-2034 CIP and
the 2025-2027 CIB to add Project No. 900800.00 for Topeka Zoo Fiber Relocation. (Public
Infrastructure Committee recommended approval on June 17, 2025)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(The project involves relocating existing fiber optic cables at the Topeka Zoo to accommodate
ongoing construction. The Gage Park Improvement Authority (GPIA) will reimburse the City for the
cost of the relocation project.)
C. Discussion/Possible Action - Amending TMC Section 6.15.170 - Dangerous Dogs
DISCUSSION with POSSIBLE ACTION of an ORDINANCE introduced by City Manager Dr.
Robert M. Perez, concerning dangerous dogs, amending Section 6.15.170 of the Topeka
Municipal Code and repealing original sections. (Public Health and Safety Committee
recommended to move forward with the amendments on June 18, 2025)
Voting Requirement: Action requires at least five (5) votes of the City Council. The Mayor does
not vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto
authority.
(Approval will amend the ordinance to allow more discretion regarding timeframe needed to comply
with conditions upon conviction and allow for release of a dog to the humane society upon any failure
to appear.)
D. Discussion/Possible Action - Amending TMC Section 6.05.100 - Cruelty to Animals
DISCUSSION with POSSIBLE ACTION of an ORDINANCE introduced by City Manager Dr.
Robert M. Perez, concerning Cruelty to Animals, amending Section 6.05.100 of the Topeka
Municipal Code and repealing original section. (Public Health and Safety Committee
recommended moving forward with the amendments on June 18, 2025)
Voting Requirement: Action requires at least five (5) votes of the City Council. The Mayor does
not vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto
authority.
(Approval will amend requirements regarding access to water, posting and renewing bonds and
establishing violations as a misdemeanor.)
E. Resolution - Setting Public Hearing Date - LB Lots, LLC RHID
RESOLUTION introduced by City Manager Dr. Robert M. Perez providing notice that the City
is considering establishing a Reinvestment Housing Incentive District (“RHID”) for LB Lots,
LLC; adopting a plan for the development of housing and public facilities in the proposed
RHID; and establishing the date and time of a public hearing.
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval of the resolution would set a public hearing date for August 12, 2025, to entertain public
comment. Notice will be published in the Topeka Metro Newspaper.)
F. Resolution - Topeka Metro Transit Authority (TMTA) Revenue Neutral Rate (RNR) - 2026
Proposed Budget
RESOLUTION introduced by City Manager Dr. Robert M. Perez, notifying the County Clerk of:
(1) a proposed intent to exceed the revenue neutral rate for the Topeka Metro Transit Authority
(TMTA); (2) the proposed tax rate; and (3) the date, time and location of the public hearing to
consider adopting a budget that exceeds the revenue neutral rate.
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval would notify the County Clerk that the City, as the entity responsible for levying a tax on
behalf of the TMTA, is considering adopting a 2026 budget that would include exceeding the TMTA's
revenue neutral rate (RNR).)
G. Resolution - City of Topeka Revenue Neutral Rate (RNR) - 2026 Proposed Budget
RESOLUTION introduced by City Manager Dr. Robert M. Perez, notifying the County Clerk of:
(1) a proposed intent to exceed the revenue neutral rate for the City of Topeka’s 2026 budget;
(2) the proposed tax rate; and (3) the date, time and location of the public hearing to consider
adopting a budget that exceeds the revenue neutral rate.
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval would notify the County Clerk of the Governing Body's intent to consider adopting a
budget for 2026 that exceeds the Revenue Neutral Rate (RNR).)
6. NON-ACTION ITEMS:
A. Discussion - Dynamic Core TIF District - Removing Neighborhood Revitalization Program
Properties
DISCUSSION regarding the removal of certain real property from the Dynamic Core
Redevelopment District.
(Approval would remove the listed properties from the Dynamic Core TIF District because the
properties have been approved for participation in the neighborhood revitalization rebate program.)
7. PUBLIC COMMENT:
Public comment for the meeting will be available via Zoom or in-person.
Individuals must contact the City Clerk's Office at 785-368-3940 or via email at
cclerk@topeka.org by no later than 5:00 p.m. on the date of the meeting, after
which the City Clerk's Office will provide Zoom link information and protocols
prior to the meeting. Written public comment may also be considered to the
extent it is personally submitted at the meeting or to the City Clerk's Office
located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at
cclerk@topeka.org on or before the date of the meeting for attachment to the
meeting minutes. View the meeting online at
https://www.topeka.org/communications/live-stream/ or at
https://www.facebook.com/cityoftopeka/.
8. ANNOUNCEMENTS:
9. EXECUTIVE SESSION:
Executive Sessions are closed meetings held in accordance with the provisions of the Kansas
Open Meetings Act.
(Executive sessions will be scheduled as needed and may include topics such as personnel
matters, considerations of acquisition of property for public purposes, potential or pending litigation
in which the city has an interest, employer-employee negotiations and any other matter provided for
in K.S.A. 75-4319.)
10. ADJOURNMENT:
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Mayor Michael A. Padilla DOCUMENT #:
SECOND PARTY/SUBJECT: Topeka Sustainability PROJECT #:
Advisory Board
CATEGORY/SUBCATEGORY 006 Communication / 005 Other
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
BOARD APPOINTMENT recommending the appointment of Lindsay Freeman to the Topeka
Sustainability Advisory Board for a term ending July 11, 2027. (Council District No. 6)
VOTING REQUIREMENTS:
At least five (5) votes of the City Council is required. Mayor does not vote.
POLICY ISSUE:
The Topeka Sustainability Advisory Board promotes environmental awareness and advocates for policies that
support sustainability specifically including, but not limited to, environmental awareness, waste reduction,
recycling, energy conservation and natural resource conservation in the City of Topeka, and to enhance the
quality of life by improving the City’s efforts in these areas.
STAFF RECOMMENDATION:
Councilmember Miller nominates and Mayor Padilla recommends the appointment of Lindsay Freeman to the
Topeka Sustainability Advisory Board for a term ending July 11, 2027.
BACKGROUND:
In accordance with City Code 2.95.020, the Sustainability Advisory Board shall consist of nine members and be
residents of the City of Topeka. After the initial appointment of the board, all members shall serve two (2) year
terms unless appointed to fill out an unexpired term. At least five (5) of the nine (9) board members shall be
currently licensed, have a degree in, be engaged in, or have substantial past experience in the fields of
environmental awareness, waste reduction, recycling, energy conservation and/or natural resource conservation
or a similar field relating to the environment or conservation.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
L. Freeman - Reappointment Application
City of Topeka Boards and Commissions
Application
Submitted on 30 April 2025, 4:39PM
Receipt number 365
Related form version 9
Profile
First Name Lindsay
Last Name Freeman
Email Address lindsay.freeman@onegas.com
Street Address 501 SW Gage Blvd.
Suite or Apt
City Topeka
State Kansas
Zip 66604
Are you a resident of the City of Topeka? Yes
What district do you live in? District 6
Primary Phone 7852318544
Alternate Phone 7855012318
Employer Kansas Gas Service
Job Title State Manager, Community Relations
Which Board would you like to apply for? Topeka Sustainability Advisory Board
Are you a registered voter? Yes
Are you currently a full or part-time employee of the City of No
Topeka?
Which department do you work for?
1 of 3
Are you or any immediate family member related to any city Yes
governmental official or employee?
Who are you related to and how are you related? My husband, Aaron Freeman, works for the Topeka Fire Department.
Are you or have you been a party to any civil litigation No
involving the City of Topeka?
Please explain the litigation and your role in it:
Are you delinquent in payment of any taxes, fees, fines, or No
special assessments owed to the State of Kansas, Shawnee
County or the City of Topeka?
Please explain your delinquent payment situation.
Please state why you are interested in serving on this board or I’m passionate about creating a more sustainable and resilient
commission: community, and I believe local action is one of the most effective ways to
drive meaningful change. Serving a second term on the Sustainability
Advisory Board would allow me to continue contributing my energy,
ideas, and perspective to shape policies and initiatives that promote
long-term environmental health and social well-being in our city. I’m
eager to keep helping identify and implement practical strategies that
reflect our community’s values and priorities. I also believe strongly in
the power of collaboration and public engagement, and I would continue
working to build stronger connections between residents, city officials,
and local organizations.
Interests & Experiences
Please describe your education, experience, and expertise As a natural gas utility employee, I offer insight into balancing
including any honors, awards, civic, cultural, charitable or environmental goals with the community’s need for reliable, affordable
professional organization memberships that relate to the energy. I understand how utilities are working to reduce emissions while
position you are seeking. maintaining service and can help guide practical, realistic sustainability
efforts.
List any professional licenses you hold in Kansas and advise if n/a
they are current. (We reserve the right to request a copy of
your license prior to approval of your appointment.)
**Please upload a resume or any additional information you L. Freeman resume 05.2023.pdf
believe may be helpful in considering your application.
Voluntary Self Identification
Ethnicity Caucasian/Non-Hispanic
Gender Female
Acknowledgements and Verification
Purpose of Information being submitted. I Agree
The information I am submitting is true and correct. I Agree
2 of 3
Your electronic signature
Alternative electronic signature Lindsay M. Freeman
Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you
attach are public records and, as such, are available to the public, upon
request, pursuant to the Kansas Open Records Act.
If you are appointed to the position, your application and resume will be
included in the governing body meeting agenda which is posted online.
3 of 3
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Mayor Michael A. DOCUMENT #:
Padilla
SECOND PARTY/SUBJECT: SNCO County Juvenile PROJECT #:
Corrections Advisory
Board
CATEGORY/SUBCATEGORY 005 Claims / 006 Appeals
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
BOARD APPOINTMENT recommending the reappointment of Joy Grimes to the Shawnee County
Juvenile Corrections Advisory Board for an unexpired term ending July 14, 2028. (Other/Outside City
Limits)
VOTING REQUIREMENTS:
At least five (5) votes of the City Council is required. The Mayor does not vote.
POLICY ISSUE:
The board establishes policies for juvenile services in Shawnee County as well as reviews funding applications
and makes recommendations to the Shawnee County Commissioners.
STAFF RECOMMENDATION:
Mayor Padilla is recommending the reappointment of Joy Grimes to the Shawnee County Juvenile Corrections
Advisory Board for an unexpired term ending July 14, 2028. This is a statutory board pursuant to KSA 75-7044
that appointments shall be made by the governing body. The Juvenile Corrections Advisory Board is a statutory
board wherein the Mayor nominates and the Council has final approval.
BACKGROUND:
KSA 75-7044. The Juvenile Corrections Advisory Board is a statutory board that actively participates in the
formulation of the comprehensive plan for development, implementation and operation of juvenile correctional
services.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable
ATTACHMENTS:
Description
J. Grimes - Reappointment Application
City of Topeka Boards and Commissions
Application
Submitted on 29 April 2025, 4:28PM
Receipt number 364
Related form version 9
Profile
First Name Joy
Last Name Grimes
Email Address jgrimes@tps501.org
Street Address 200 SE 40th Street
Suite or Apt Linn Education Center
City Topeka
State Kansas
Zip 66606
Are you a resident of the City of Topeka? No
What district do you live in? Other/Outside City Limits
Primary Phone 7857308355
Alternate Phone
Employer Topeka Public Schools
Job Title Student Services
Which Board would you like to apply for? Shawnee County Juvenile Corrections Advisory Board
Are you a registered voter? Yes
Are you currently a full or part-time employee of the City of No
Topeka?
Which department do you work for?
1 of 3
Are you or any immediate family member related to any city No
governmental official or employee?
Who are you related to and how are you related?
Are you or have you been a party to any civil litigation No
involving the City of Topeka?
Please explain the litigation and your role in it:
Are you delinquent in payment of any taxes, fees, fines, or No
special assessments owed to the State of Kansas, Shawnee
County or the City of Topeka?
Please explain your delinquent payment situation.
Please state why you are interested in serving on this board or Topeka Public Schools has developed a partnership with the members of
commission: the Juvenile Corrections Advisory Board as we work to build a better
community and support youth.
Interests & Experiences
Please describe your education, experience, and expertise I have an Ed,D in Educational Leadership and have been an employee of
including any honors, awards, civic, cultural, charitable or Topeka Public Schools for the past 11 years.. I am the Student Services
professional organization memberships that relate to the Coordinator and a principal at Avondale Academy, Florence Crittenton,
position you are seeking. and the Shawnee County Juvenile Detention Center.
List any professional licenses you hold in Kansas and advise if KSDE Building Leader License
they are current. (We reserve the right to request a copy of
your license prior to approval of your appointment.)
**Please upload a resume or any additional information you
believe may be helpful in considering your application.
Voluntary Self Identification
Ethnicity Caucasian/Non-Hispanic
Gender Female
Acknowledgements and Verification
Purpose of Information being submitted. I Agree
The information I am submitting is true and correct. I Agree
Your electronic signature
2 of 3
Link to signature
Alternative electronic signature
Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you
attach are public records and, as such, are available to the public, upon
request, pursuant to the Kansas Open Records Act.
If you are appointed to the position, your application and resume will be
included in the governing body meeting agenda which is posted online.
3 of 3
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Keith Warta, Gage Park DOCUMENT #:
Improvement Authority/
Brett Martin and Barry
Feaker, Compassion
Strategies
SECOND PARTY/SUBJECT: Gage Park PROJECT #:
Improvement Authority
2024 Annual Report;
One Stop Shop Pilot
Program
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
Gage Park Improvement Authority 2024 Annual Report
All Hands On Deck Campaign To End Chronic Homelessness
VOTING REQUIREMENTS:
POLICY ISSUE:
STAFF RECOMMENDATION:
BACKGROUND:
BUDGETARY IMPACT:
SOURCE OF FUNDING:
ATTACHMENTS:
Description
Gage Park Improvement Authority 2024 Annual Report
All Hands On Deck Campaign Presentation
All Hands On Deck
Campaign To End
Chronic
Homelessness
Topeka/Shawnee Co.
2030
Consultants
Recommendations
May 24 2024
One Stop Homeless
Resource Center
Safe Rest Shelter
(low barrier)
Permanent Housing (Tiny
Home) Village
ONE STOP HOMELESS RESOURCE
CENTER PILOT-7/8/25 thru 10/31/25
Employment Life Skills Services
Services •Soft skills training
•Career training •Tenant training
•Resume training •Communication skills
•Job search assistance
Financial Services Shelter and Housing
•Budgeting Services
•Income identification •Emergency shelter
•Disability •Transitional housing
•Social Security •Long-term housing
Mental Health
One Stop Basic Needs Services
Services
•Assessment
Shop: •Showers
•Food
•Counseling
•Trauma awareness
Homeless •Supplies
•Healthcare services
training
Resource
Center
Mobile Access Partnership-MAP Established 5/21
Est. 2000 unique individuals served
Impact Avenues
A strategically coordinated community program that addresses the needs of
homeless students and families in Topeka.
Who Qualifies?
Any McKinney Vento student in Shawnee County.
What is a McKinney Vento student?
Any child who lacks a fixed, regular, and adequate nighttime
residence. They could be living in cars, parks, abandoned
buildings, motels or campgrounds.
They could be sharing housing with others due to loss of
housing, economic hardship, or similar reason.
Ending Chronic Homelessness
Topeka/Shawnee County 2030?
QUESTIONS?
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Alicia M. Guerrero- DOCUMENT #:
Chavez, Interim
Director of Human
Resources
SECOND PARTY/SUBJECT: Alliant Insurance PROJECT #:
Services, Inc.
CATEGORY/SUBCATEGORY 007 Contracts and Amendments / 005 Professional Services
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
APPROVAL of a professional services contract between the City of Topeka and Alliant Insurance
Services, Inc., for providing insurance brokerage, risk management consulting, and other related
services.
(Approval will authorize the City Manager to sign and execute the contract for a total not-to-exceed amount of
$110,000.)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to approve the contract that will exceed $50,000.
STAFF RECOMMENDATION:
Staff recommends the Governing Body approve the contract as part of the consent agenda.
BACKGROUND:
Whereas, on March 21, 2025, the Human Resources Department issued Event 3175, a Request for Proposals
(RFP) seeking proposals from professional insurance brokerage firms to represent the City in various insurance
markets, including property, casualty, excess workers compensation, other insurance services, and related
services.
Whereas, the City received three proposals, and the Evaluation Committee reviewed and scored the submitted
proposals and recommends awarding the contract to the most qualified firm for this project, Alliant Insurance
Services, Inc.
BUDGETARY IMPACT:
$60,000 flat fee. Alliant Insurance Services will have the ability to earn a bonus payment based on the
level of premium savings achieved. Total contract $110,000.
SOURCE OF FUNDING:
Property Insurance and Claims Fund
ATTACHMENTS:
Description
Alliant Insurance Services, Inc. Contract
Event 3175 Preview
Event 3175 RFP Professional Insurance Broker & Services
4.16.2025 Event 3175 Bid Tab
Alliant Insurance Services, Inc. Proposal
CITY OF TOPEKA CONTRACT NO. _______
BROKER SERVICES AGREEMENT
between
Alliant Insurance Services, Inc.
and
City of Topeka, Kansas
THIS AGREEMENT entered into this day _______________, 2025, by and
between the City of Topeka, Kansas, a duly organized municipal corporation hereinafter
referred to as “CLIENT” and Alliant Insurance Services, Inc., hereinafter referred to as
“ALLIANT.”
WHEREAS, CLIENT desires to engage ALLIANT to provide Insurance
Brokerage, Risk Management Consulting and other Related Services; and
WHEREAS, CLIENT solicited requests for proposals for said Insurance
Brokerage, Risk Management Consulting and other Related Services; and
WHEREAS, ALLIANT submitted a proposal which CLIENT has selected.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN THE PARTIES AGREE AS FOLLOWS:
I. PARTIES.
The PARTIES to this BROKER SERVICES AGREEMENT are City of Topeka,
Kansas (CLIENT) and Alliant Insurance Services, Inc. (ALLIANT).
II. AGREEMENT.
In consideration of the payments and covenants specified in this AGREEMENT,
ALLIANT shall perform the SERVICES described herein.
Alliant Broker Services Agreement (Public Entity) 1
III. DEFINITIONS.
When used throughout this AGREEMENT, capitalized terms, whether in the
singular or in the plural form, shall have the meanings ascribed to them at their first
occurrence. In addition, the following terms, when capitalized, whether in the
singular or in the plural form, shall have the meanings set forth below:
A. ALLIANT – Alliant Insurance Services, Inc.
B. CLIENT –City of Topeka, Kansas.
C. AGREEMENT – This Broker Services Agreement, its addendums,
exhibits, and/or attachments, and any written changes that are agreed upon
by the PARTIES.
D. COMPENSATION – Remuneration paid to ALLIANT as consideration
for its SERVICES performed under this AGREEMENT, which shall be in
the form of either a FEE and/or COMMISSION.
E. FEE – Annual or interim remuneration paid by CLIENT directly to
ALLIANT for SERVICES in connection with the categories or risk and
insurance identified in Addendum A (does not include COMMISSION).
F. COMMISSION – Remuneration paid by CLIENT’S insurance carriers (or
excess pools) directly to ALLIANT in connection with ALLIANT’s
placement of insurance for CLIENT.
G. PARTY – CLIENT or ALLIANT.
H. PROGRAM – The categories of risk and insurance placed on behalf of
CLIENT and SERVICES provided under the scope of this AGREEMENT
and listed in Addendum A.
I. SERVICES – Any and all obligations of ALLIANT to be performed
pursuant to Article IV of this AGREEMENT.
J. CONFIDENTIAL INFORMATION – Information considered by its
owner to be confidential, proprietary and/or trade secret including, without
limitation, client information, data, recommendations, proposals, reports
and similar information, and work product.
K. DISCLOSING PARTY – The party disclosing CONFIDENTIAL
INFORMATION under this AGREEMENT.
L. RECIPIENT PARTY – The party receiving CONFIDENTIAL
INFORMATION under this AGREEMENT.
Alliant Broker Services Agreement (Public Entity) 2
M. KEY PERSONNEL – Those individuals on the account service team,
designated in the attached Addendum B, who are responsible for
ALLIANT’S role provided for under the Section IV, SCOPE OF SERVICE.
N. BID DOCUMENTS – The documents created or provided by either
PARTY during the bidding process, specifically, CLIENT’S Event 3175
Preview, Event 3175 RFP Professional Insurance Broker and Services,
Event 3175 Attachments A, B, and C; ALLIANT’S Technical Proposal and
ALLIANT’S Fee Proposal, which are attached as Attachment A, and
incorporated by reference as if fully set forth herein.
IV. SCOPE OF SERVICES.
Upon CLIENT’S request, ALLIANT shall perform the following SERVICES for
the categories of risk and insurance identified in the attached Addendum A:
A. Develop and recommend insurance and other risk financing or loss funding
PROGRAMS, techniques, and methods.
B. Assist client in developing underwriting information, structure offerings to
insurers and secure, when reasonably available, a PROGRAM as desired by
CLIENT with financially acceptable insurance companies, or other pooling
programs providing the balance of coverage scope, cost, and services
selected by the CLIENT.
C. Negotiate and review insurance wording for PROGRAM contracts to meet
the specific needs of CLIENT.
D. Review marketing plan with CLIENT prior to approaching insurers on any
PROGRAM.
E. Review insurance policies, binders, certificates, and other documents
related to the PROGRAM for accuracy and obtain revisions in such
documents when needed.
F. Monitor the PROGRAM to assure its continuing balance of coverage scope,
cost, service, and stability.
G. Prepare written reports to CLIENT management to include:
1. Reports as needed of pending rate, coverage, or renewal problems
including significant changes in the financial status of major insurers,
reinsurers, and other entities providing services for PROGRAM. At
least ninety (90) days prior to PROGRAM anniversary, prepare a
written report stating anticipated renewal terms and conditions, and
Alliant Broker Services Agreement (Public Entity) 3
other indications of market conditions, trends, and anticipated changes,
2. Not more than ninety (90) days after renewal, deliver a comprehensive
annual summary report outlining the PROGRAM for use in the
CLIENT’S annual report. Such report shall contain the following
information:
(a) Recapitulation of PROGRAM’S cost for current and preceding
years.
(b) Summary of coverages and other PROGRAM terms and conditions.
H. Provide additional broker services as agreed upon by the PARTIES.
I. ALLIANT’S goal is to procure insurance for CLIENT with underwriters
possessing the financial strength to perform. To that end, ALLIANT
regularly reviews publicly available information concerning an
underwriter’s financial condition. ALLIANT does not, however, guarantee
the solvency of any underwriters with which insurance or reinsurance is
placed and CLIENT recognizes and agrees that ALLIANT maintains no
responsibility for any loss or damage occasioned by reason of the financial
failure or insolvency of any insurer. ALLIANT encourages CLIENT to
review the publicly available information collected by ALLIANT to enable
CLIENT to make the ultimate decision of accepting or rejecting a particular
underwriter.
J. Deliver binders or other evidences of insurance after the placement of any
insurance under the PROGRAM to be effective until such time as the policy
or policies for the placement are received by CLIENT from the insurance
carriers. Such binders shall be signed by an authorized agent or employee
of the insurance carrier.
K. ALLIANT shall use best efforts to secure a correct policy or policies of any
insurance under the PROGRAM.
L. To the extent not previously enumerated in subsections (A)-(K) above,
ALLIANT shall perform SERVICES listed in Event 3175 RFP, Section III
(Scope of Work), Subsections (A – General) and (B – Administrative
Support), which is contained in the BID DOCUMENTS in Attachment A,
and are incorporated by reference as if fully stated herein.
M. ALLIANT shall not be responsible for the failure of CLIENT to make
premium payments.
Alliant Broker Services Agreement (Public Entity) 4
V. COMPENSATION
A. Flat fee to be paid upfront with any bonus earned to be paid within 60 days
of bound coverage. COMPENSATION is capped based on flat fee for the
respective year of the AGREEMENT as identified below + the maximum
potential bonus of up to an additional $50,000.00.
Year 1
o $60,000 flat fee with ability to earn bonus payment based on level of premium
savings achieved. Bonus schedule as follows:
SAVINGS ACHIEVED BONUS EARNED
$0 to $100,000 No bonus
$100,001 to $200,000 $10,000
$200,001 to $300,000 $20,000
$300,001 to $500,000 $30,000
$500,001 to $1,000,000 $40,000
$1,000,001 + $50,000
Intentionally Blank Intentionally Blank
Year 2
o $61,500 flat fee with ability to earn bonus payment based on level of premium
savings achieved. Bonus schedule as follows:
PREMIUM INCREASE OR BONUS EARNED
SAVINGS IN RENEWAL
Renewal premium increase greater No bonus
than 3.01% or more compared to
previous year’s premium.
Renewal premium increase of 3% $10,000
or less compared to previous year’s
premium.
Renewal savings of $50,000 to $20,000
$100,000 compared to previous
year.
Renewal savings of $100,001 to $30,000
$300,000 compared to previous
year.
Renewal savings of $300,001 to $40,000
$500,000 compared to previous
year.
Renewal savings of $500,001 + $50,000
compared to previous year.
Years 3-5
Alliant Broker Services Agreement (Public Entity) 5
o Bonus payment options would follow same thresholds as listed in year 2 with
the following flat fee schedule:
Year 3: $63,038
Year 4: $64,614
Year 5: $66,229
1. Changes in SERVICES. The FEE is subject to adjustment if CLIENT
creates a new PROGRAM other than those listed in Addendum A,
requests a change in SERVICES or if the CLIENT’s size or organization
changes to alter the time involved in the SERVICES. Tasks or functions
that are not presently included in the SERVICES may be available on a
“per service basis” for a separate fee.
2. Early Cancellation. If this AGREEMENT is terminated or canceled
mid-year, and within the first three hundred (300) days of the
PROGRAM year, then the FEE shall be prorated with a minimum of
fifty percent (50%) deemed earned. The FEE shall be deemed fully
earned if termination occurs after three hundred one (301) days of the
PROGRAM year. In the event of a mid-term termination of this
AGREEMENT by either PARTY, all excess COMPENSATION will be
paid to CLIENT within sixty (60) days of the date of termination; unless
said termination is pursuant to Section XIV (TERMINATION) A, B or
C, in which case the specific provision for termination shall control any
COMPENSATION.
3. Payment. The FEE shall be paid annually within thirty (30) days of the
anniversary date of this AGREEMENT and, if necessary, adjusted thirty
(30) days prior to the anniversary date.
4. Fee Reduction. When marketing and placing insurance under this
AGREEMENT, ALLIANT will request all carriers to quote premiums
net of commissions. The PARTIES acknowledge that when premiums
are not rendered net of commissions, the premium total includes broker
commissions, all of which is paid by CLIENT. In such case, the carrier
will pass the commission portion of the premium to ALLIANT as
compensation for its broker services. If any of CLIENT’S premiums
include commissions and, as a result, ALLIANT receives
COMMISSIONS in addition to the FEE, ALLIANT shall reduce the
FEE for the relevant period by the amount of COMMISSIONS it
received that period so as to avoid overpayment by CLIENT
(“REDUCED FEE”). Notwithstanding the above, the FEE shall not be
reduced to an amount below zero. If CLIENT paid part or all of the FEE
before ALLIANT received the COMMISSIONS, ALLIANT will return
to CLIENT any amounts it paid over the REDUCED FEE. If
COMMISSIONS exceed the FEE, ALLIANT will not return or give the
excess amount to CLIENT.
Alliant Broker Services Agreement (Public Entity) 6
5. Payments and Invoicing. Payments will be made in accordance with
the terms of the AGREEMENT or ALLIANT’S invoice, whichever is
more favorable to CLIENT. All invoices must include a Purchase Order
Number and should be mailed or emailed to:
City of Topeka, Kansas
Accounting Department
215 SE 7th Street, Room 358
Topeka, Kansas 66603-3914
accountspayable@topeka.org
B. Revenue from Pool or JPA membership. Revenue Alliant may receive
for placing reinsurance or excess insurance for a pool or a joint power
authority shall not be considered compensation paid by the CLIENT when
the CLIENT participates in a pool or joint power authority placement.
C. Disclosures.
1. Exclusions. COMMISSIONS for Notary and Surety Bonds are not
included in the annual FEE or COMPENSATION, and ALLIANT will
disclose ahead of time if the aforementioned COMMISSIONS are
anticipated, and if there is a way CLIENT can avoid them.
2. Transparency and Disclosure. During the time of this AGREEMENT,
ALLIANT will, upon request, disclose COMMISSIONS received by
ALLIANT, where possible, in connection with any insurance
placements on behalf of CLIENT under ALLIANT’S “Transparency
and Disclosure” policy, a copy of which is made available upon request.
Pursuant to its policy, ALLIANT will conduct business in conformance
with all applicable insurance regulations and in advancement of the best
interests of its clients. In addition, ALLIANT’S conflict of interest
policy precludes it from accepting any form of broker incentives that
would result in business being placed with carriers in conflict with the
interests of ALLIANT’S clients.
3. Other Alliant Services.
(a) Alliant Specialty Insurance Services (ASIS). In addition to the
COMPENSATION that ALLIANT receives, its related entity,
Alliant Specialty Insurance Services (ASIS) and its underwriting
operations, Alliant Underwriting Services (AUS), may receive
compensation from ALLIANT and/or carriers for providing
underwriting services. The financial impact of the compensation
received by ASIS is a cost included in the premium. Compensation
received by ASIS will be disclosed in writing to CLIENT and is
agreed to by CLIENT as part of the premium. CLIENT further
acknowledges that ALLIANT and ASIS maintain an arm’s length
relationship. CLIENT understands that while ALLIANT represents
Alliant Broker Services Agreement (Public Entity) 7
CLIENT as an individual entity, ASIS independently administers its
program as a whole and not on behalf of any particular member.
(b) Alliant Business Services (ABS). Additionally, ALLIANT’S
internal operating group, Alliant Business Services (ABS), may
receive compensation from ALLIANT and/or carriers for providing
designated, value-added services. Services contracted for by the
CLIENT directly will be invoiced accordingly. Otherwise, services
will be provided at the expense of ALLIANT and/or the carrier.
VI. TAXES & FEES, THIRD PARTY BROKERS AND INDIRECT INCOME.
A. Surplus Lines Fees and Taxes. In certain circumstances, placement of
insurance services made by ALLIANT on behalf of CLIENT, with the prior
approval of CLIENT, may require the payment of surplus lines assessments,
taxes, and/or fees to state regulators, boards, and associations. Such
assessments, taxes, and/or fees will be charged to CLIENT and identified
separately on invoices covering these placements. CLIENT shall be
responsible for all such assessments, taxes, and fees, whether or not
separately invoiced, so long as CLIENT was provided prior knowledge and
approved the placement. ALLIANT shall not be responsible for the
payment of any such fees, taxes, or assessments, except to the extent such
fees, taxes or assessments have already been collected from CLIENT.
ALLIANT acknowledges that CLIENT is exempt from Federal Excise Tax,
State taxes and local taxes. Tax Exemption Certificates will be furnished
upon request.
B. Third Party Brokers. ALLIANT may determine from time to time that it
is necessary or appropriate to utilize the services of third party brokers (such
as surplus lines brokers, underwriting managers, London market brokers,
and reinsurance brokers) to assist in marketing the CLIENT insurance
PROGRAM. Subject to the provisions herein, these third party brokers may
be affiliates of ALLIANT (e.g., other companies of ALLIANT that provide
services other than those included within the SCOPE OF SERVICES of this
AGREEMENT), or may be unrelated third party brokers. Compensation to
such third party brokers will not be part of ALLIANT’S FEE. ALLIANT
agrees to obtain CLIENT’S informed consent prior to utilizing third party
brokers.
Alliant Broker Services Agreement (Public Entity) 8
C. Indirect Income. “INDIRECT INCOME” means insurance carrier
contingency arrangements. ALLIANT will accept these compensation
incentives from insurers, if any, including contingent commissions, market
service agreements (MSA), volume-based commission incentives and
rebates on business placed on behalf of CLIENT within the SCOPE OF
SERVICES of this AGREEMENT. The parties acknowledge that
ALLIANT producers who solicit, negotiate, or place insurance products, or
services for clients, including CLIENT, do not negotiate indirect income
agreements with the carriers, nor do they receive any portion of the indirect
income paid to ALLIANT. Nonetheless, the client may opt-out of having
its premiums included in the calculation of indirect income by accessing the
“opt-out” form from the link on Alliant’s website:
https://alliant.com/legal/#policy. The “opt out” provision applies only to
those accounts served directly by ALLIANT as a retail agent or broker. It
does not apply to account placements for which ALLIANT’s role is that of
a wholesaler, MGA, or program administrator working with non-ALLIANT
brokers who represent the client. The parties acknowledge that indirect
income, if any, is determined by insurance carriers, and if the CLIENT does
not opt-out, it remains the carriers’ exclusive decision to include or exclude
certain premiums in any calculation. The availability of information
regarding the make-up of any indirect income payment is at the carrier’s
discretion.
D. Premium Financing. Upon CLIENT’S request, ALLIANT may provide
CLIENT with assistance in obtaining a premium finance agreement with
third party financing company. In some cases, the financing company may
pay ALLIANT a fee for the placements facilitated by ALLIANT.
VII. PERSONNEL.
ALLIANT agrees KEY PERSONNEL as listed in Addendum B will be
responsible for performance of the SERVICES described herein. Should such
personnel become unavailable to perform SERVICES for CLIENT, ALLIANT
agrees to replace, as soon as practicable, such personnel with individual(s) of
comparable skills and experience as determined by ALLIANT’S evaluation and
subject to CLIENT’S right of reasonable refusal.
VIII. INSURANCE REQUIREMENTS.
A. Coverage and Limits. During the term of this AGREEMENT, ALLIANT
shall maintain the following insurance coverage and limits or the equivalent
self-insurance coverage that can be met through a combination of primary
and excess policies:
1. Professional Liability insurance with minimum limits of $1 million per
occurrence/$2 million in the aggregate providing coverage for any
errors and omissions that ALLIANT or its agents may make resulting in
Alliant Broker Services Agreement (Public Entity) 9
financial loss to CLIENT;
2. Commercial General Liability with minimum limits of at least $1
million per occurrence/$ 2 million in the aggregate; property damage
coverage of $100,000.00/occurrence; and Products & Completed
Operations Coverage of $2 million in the aggregate.
3. Automobile Liability insurance with minimum limits of at least
$500,000.00 combined single limit in the aggregate for bodily injury
and property damage.
4. Workers’ Compensation coverage in compliance with applicable law,
and Employers’ Liability insurance in the amount of at least $1 million
per accident or aggregate.
B. Carrier Rating. All insurance carriers providing the coverages required by
this section shall have a financial rating of at least an VII A- published A.M.
Best, or an equivalent financial rating firm. Published reports will be used
to confirm the insurance carriers’ rating, unless ALLIANT has obtained the
CLIENT’S written acknowledgment that an insurance carrier with a lower
financial rating is permitted.
C. Named Insured. The City of Topeka, Kansas shall be named as an
additional insured party on the Certificate of Liability Insurance.
D. Certificates of Insurance/Endorsements., ALLIANT shall also provide to
CLIENT certificates of insurance and copies of applicable endorsements
evidencing the above coverages and limits once this AGREEMENT is
executed but prior to receiving the notice to proceed, and will maintain these
coverages during the term of this AGREEMENT.
E. Ongoing Obligation. The failure of ALLIANT to procure and maintain the
required insurance does not negate its obligation under this AGREEMENT
to do so.
F. Notification of Alteration or Material Change of Cancellation. A
minimum of ten (10) days written notification must be given by an insurer
or any alteration, material change, or cancellation affecting any certificates
or policies of insurance under this AGREEMENT. Such required
notification must be sent via Registered or Certified Mail to the address
shown below:
City of Topeka
Contracts & Procurement Division
215 SE 7th Street, Room 60
Topeka, Kansas 66603
Alliant Broker Services Agreement (Public Entity) 10
IX. OBLIGATIONS OF CLIENT.
CLIENT will cooperate with ALLIANT in the performance of ALLIANT’S duties
by providing complete and accurate information as to CLIENT’S loss experience,
risk exposures, and any other pertinent information that ALLIANT requests.
CLIENT shall promptly review coverage documents concerning the PROGRAMS
delivered by ALLIANT for consistency with CLIENT’S specifications. In addition,
CLIENT shall have the responsibility to keep record of and immediately report
significant changes in exposures, loss-related data, and/or any other material
changes to ALLIANT. This reporting must be memorialized in writing and
delivered to ALLIANT in accordance with the notice provisions below.
X. CONFIDENTIALITY.
A. Confidential Information. The services and work product exchanged by
the PARTIES under this AGREEMENT are to be used exclusively to carry
out the terms, conditions, and purposes set forth herein. The PARTIES
acknowledge that during the term of this AGREEMENT, they may each
exchange CONFIDENTIAL INFORMATION. Except as otherwise
provided herein or as required by applicable law, the PARTIES understand
and agree that they will not distribute, use, or rely upon CONFIDENTIAL
INFORMATION received from the other without the permission of the
DISCLOSING PARTY.
1. Ownership. Except as otherwise provided in this AGREEMENT,
CONFIDENTIAL INFORMATION is and remains the absolute and
exclusive property of the DISCLOSING PARTY and/or its affiliates,
and is its unique and variable asset. Unless otherwise authorized by this
AGREEMENT, no copies of CONFIDENTIAL INFORMATION shall
be made without the written permission of the DISCLOSING PARTY.
The PARTIES agree that, except as otherwise provided herein, they will
not directly or indirectly communicate, divulge, or otherwise disclose
any of the other’s CONFIDENTIAL INFORMATION to any
unauthorized person, firm, or corporation, and shall prevent, to the best
of their ability, the unauthorized disclosure of such CONFIDENTIAL
INFORMATION to others.
2. Exclusions. The following types of information shall not be considered
confidential:
(a) Information in the public domain or that becomes a part of the public
domain, other than as a result of a breach of the confidentiality
provisions of this AGREEMENT;
(b) Information that is independently developed by either PARTY as
demonstrated by the PARTY’S records;
Alliant Broker Services Agreement (Public Entity) 11
(c) Any item or data forming part of the CONFIDENTIAL
INFORMATION that is lawfully known by the RECIPIENT
PARTY, without any obligation of confidentiality or other
restriction on use or disclosure, prior to the provision of such
information by DISCLOSING PARTY; or
(d) Information that is disclosed by a third party whom the RECIPIENT
PARTY has no reason to believe has any confidentiality or fiduciary
obligation to the owner of such information.
B. Legal Process of Compulsion. Either PARTY is entitled to release
CONFIDENTIAL INFORMATION as required to prosecute or defend any
claim under this AGREEMENT; provided however, that the PARTY
seeking to enforce this AGREEMENT shall take all reasonable steps
necessary to avoid disclosing CONFIDENTIAL INFORMATION,
including filing documents and papers under seal. A RECIPIENT PARTY
may disclose CONFIDENTIAL INFORMATION pursuant to a valid order
of a court or governmental agency with proper jurisdiction, or if such
disclosure is required by law or regulation provided that the information is
disclosed only to the minimum extent necessary, and provided that, to the
extent allowed by law, the releasing PARTY shall give DISCLOSING
PARTY sufficient advance notice so that it may seek a protective order or
employ other lawful means to avoid or limit disclosure. Additionally,
CLIENT may disclose CONFIDENTIAL INFORMATION without
advance notice to ALLIANT, if CLIENT’S legal counsel determines that
such disclosure is required for compliance with applicable open records
laws.
C. Reasonable Efforts. The PARTIES agree to employ reasonable and
customary business practices to protect and secure CONFIDENTIAL
INFORMATION from unauthorized release or distribution and to limit
access and usage of such information to those employees, officers, agents,
and representatives (collective, “REPRESENTATIVES”) who have a
legitimate need to know in order to provide the products and SERVICES
under this AGREEMENT. The PARTIES further agree that those
employees, officers, agents, and representatives who are privy to
CONFIDENTIAL INFORMATION shall be informed about the
confidential nature of the information and required to maintain its
confidentiality as provided under this AGREEMENT. The RECIPIENT
PARTY shall remain liable for any breach of this AGREEMENT by any of
its REPRESENTATIVES.
Alliant Broker Services Agreement (Public Entity) 12
D. Return of Confidential Information. Upon termination of this Agreement,
or earlier upon the DISCLOSING PARTY's request, the RECIPIENT
PARTY shall promptly return all of DISCLOSING PARTY’s Confidential
Information, including all copies, or destroy such Confidential Information,
including all copies. Notwithstanding anything to the contrary herein, and
subject to the confidentiality obligations herein, a RECIPIENT PARTY
may retain on a confidential basis copies of DISCLOSING PARTY’s
Confidential Information in order to comply with legal or regulatory
requirements, as well as any and all (A) emails and any attachments
contained in such emails, and (B) any electronic files, each of which are
automatically saved pursuant to legal or regulatory requirements.
E. Survival. The PARTIES agree that the obligations contained in this section
shall survive the termination of this AGREEMENT, for a period of two (2)
years, or longer to the extent required by law. Nothing in this section limits
or otherwise diminishes the protections afforded to trade secret information
or otherwise conferred by applicable law.
F. Previously Executed Agreement. The confidentiality and non-disclosure
provisions contained in the AGREEMENT supersede and replace any
provisions in any confidentiality and non-disclosure agreements previously
executed by the PARTIES, upon execution of this AGREEMENT.
XI. DISASTER RECOVERY; CONTINUITY.
ALLIANT agrees that it has a disaster recovery plan in place that is intended to
secure, and if necessary, restore information adversely affected by a security
breach, force majeure or natural disaster. In addition, ALLIANT will make
commercially reasonable efforts to ensure that, at all times, it has a sufficient
number of trained personnel on hand to meet its obligations under this
AGREEMENT including in the event of a force majeure, natural disaster, or
pandemic.
XII. ETHICS AND CONFLICT OF INTEREST STATEMENT.
ALLIANT shall conduct its business so as to fulfill all legal and ethical
requirements, and standards of the industry and the applicable state(s) in which
SERVICES are rendered, and shall place the best interests of CLIENT ahead of any
other concerns in the placement of insurance services and products. To this end,
ALLIANT:
A. Will adhere to its ethical obligations to CLIENT to deliver honest,
competitive, and meaningful service and advice on the placement of any
insurance products, services, or coverages, and to provide access to an open,
fair, and competitive insurance market place;
B. Will exercise due diligence in making a full and complete disclosure of all
Alliant Broker Services Agreement (Public Entity) 13
quotes and declinations from all markets contacted for each specific line of
coverage, including the date and time of contact and the name, address,
phone number and, to the extent available, email address of the individual
contact for each market;
C. Will make every good faith attempt to avoid even the appearance of a
conflict of interest between ALLIANT, CLIENT, and any provider of any
insurance product or service, and will promptly notify CLIENT of any real
or potential conflict of interest;
D. Agrees to provide to CLIENT a copy of ALLIANT’S own Ethics Statement
or Code, or ALLIANT’S Compliance Statement, or to make such
statements available on ALLIANT’S website; and
E. Will request that all insurance carriers show any commission rates on their
insurance policies and will otherwise ensure those rates are known to
CLIENT.
XIII. TERM.
The term of this AGREEMENT shall be effective from July 1, 2025 and ending
11:59 p.m. June 30, 2026, unless cancelled pursuant to termination provisions set
forth herein. CLIENT shall have an option to extend this AGREEMENT for four
(4) additional one-year periods upon mutual written agreement of both parties. This
AGREEMENT shall have an anniversary date each July 1st, for the purpose of
reviewing COMPENSATION and optional extensions.
XIV. TERMINATION.
A. Termination Due To Lack of Funding. If, in the judgment of the City
Manager, sufficient funds will not be available to continue the functions
performed in this AGREEMENT and for the payment of the charges
hereunder, CLIENT may terminate this AGREEMENT at the end of its
current and any succeeding fiscal year. CLIENT agrees to give written
notice of termination to ALLIANT at least thirty (30) days prior to the end
of its current fiscal year. ALLIANT shall have the right, at the end of such
fiscal year, to take possession of any equipment provided CLIENT under
the AGREEMENT. CLIENT will pay to ALLIANT all regular contractual
payments incurred through the end of such fiscal year, plus contractual
charges incidental to the return of any such equipment. Upon termination
of the AGREEMENT by CLIENT, title to any such equipment shall revert
to ALLIANT at the end of CLIENT’S current fiscal year. The termination
of the AGREEMENT pursuant to this paragraph shall not cause any penalty
to be charged to the CLIENT or ALLIANT.
Alliant Broker Services Agreement (Public Entity) 14
B. Termination for Convenience. The Director of CLIENT’S Contracts &
Procurement Department or designee may terminate performance of work
under this AGREEMENT in whole or in part whenever the Director
determines that the termination is in the best interest of CLIENT. In the
event of termination, the Director or designee shall provide ALLIANT
written notice at least thirty (30) days prior to the termination date. The
termination shall be effective as of the date specified in the notice.
ALLIANT shall continue to perform any part of the work that may not been
terminated by the notice.
C. Termination for Cause. This AGREEMENT may be terminated for cause
by either PARTY upon thirty (30) days written notice. Notice of termination
for cause shall only occur after the breaching PARTY has been notified of
the breach in writing and has failed to cure such defect within thirty (30)
days. ALLIANT shall only be entitled to COMPENSATION to the extent
of actual work performed. In the event ALLIANT terminates the
AGREEMENT prior to having earned all monies paid in the FEE payment,
ALLIANT within thirty (30) days shall refund the balance of said FEE
payment to CLIENT.
D. Termination for any Other Reason not Previously Enumerated. This
AGREEMENT may be cancelled by either PARTY any time upon ninety
(90) days’ advance written notice delivered or mailed to the other PARTY
in accordance with the notice provisions set forth herein. In the event of
termination or expiration of this AGREEMENT, ALLIANT will provide
CLIENT with reasonable assistance in arranging a smooth transition to
another broker. Except for this transition assistance, ALLIANT’S
obligation to provide SERVICES to CLIENT will cease at 12:01 a.m. upon
the effective date of termination or expiration.
XV. NONASSIGNABLE.
This AGREEMENT is binding upon the PARTIES hereto and their respective
successors by merger, sale, consolidation, or reorganization. This AGREEMENT
may not be assigned or delegated without prior written consent of the other
PARTY, except that consent shall not be required in the case of a merger,
consolidation, or sale of substantially all of a PARTY’s assets.
Alliant Broker Services Agreement (Public Entity) 15
XVI. MATERIAL CHANGE.
In the event that CLIENT operations change substantially by merger, acquisition,
expansion, or other material change, thus changing the scope and nature of
exposures, losses, and/or insurance program(s), the PARTIES will negotiate in
good faith to revise this AGREEMENT’S compensation arrangement as
appropriate. It is agreed and understood that a material change shall include a
change in existing coverage or limits, and/or lines of coverage.
XVII. RELATIONSHIP OF THE PARTIES.
At all times and for all purposes, the relationship between the PARTIES is intended
to be that of independent contractors and there is no intent to create a joint venture
relationship, and any person representing ALLIANT, shall be an independent
contractor to CLIENT, and the AGREEMENT shall not in any way be construed
as a contract of employment between CLIENT and ALLIANT’S agents. In
addition, the PARTIES agree that, except as otherwise provided herein, CLIENT
shall not be obligated for any expense incurred by ALLIANT in rendering
SERVICES, or by engaging in any other transaction or conduct arising out of this
AGREEMENT.
XVIII. OWNERSHIP OF BOOKS AND RECORDS.
The PARTIES shall each maintain normal business records related to all business
generated under this AGREEMENT. Upon reasonable request, and subject to the
confidentiality provisions set forth herein, the PARTIES may each obtain from the
other copies of all policyholder documents, including but not limited to policies,
binders, certificates, endorsements, underwriting submissions/applications, and
loss data in the other’s possession, custody, or control with respect to all business
generated under this AGREEMENT.
XIX. INDEMNIFICATION.
A. In the event that ALLIANT, its agents, employees, representatives, or
assigns, negligently or intentionally violate any law or regulation, any
provision of the AGREEMENT, or any written rule, regulation, policy,
procedure or similar instruction under the PROGRAM, ALLIANT shall
indemnify, defend, and hold CLIENT harmless from and against all loss
and damage, including any reasonable costs or expenses (including
attorney’s fees), incurred by CLIENT in connection with such conduct.
Notwithstanding anything stated to the contrary herein, ALLIANT’s
indemnification obligations do not include any portion of the damages,
claims, expenses, or other liability that arises from CLIENT’s own
negligence, errors, omissions, or misconduct.
B. No provision of this AGREEMENT will be given effect that attempts to
require CLIENT to defend, hold harmless, or indemnify ALLIANT or a
Alliant Broker Services Agreement (Public Entity) 16
third party for the City’s acts or omissions. The City’s liability is limited to
the liability established in the Kansas Tort Claims Act, 75-6101 et seq.
XX. NOTICE.
All notices, requests, and other communications given under this AGREEMENT, shall
be in writing and deemed duly given: (a) when delivered personally to the recipient;
(b) one (1) business day after being sent to the recipient by reputable overnight courier
service (charges prepaid); (c) five (5) business days after being sent by U.S. certified
mail (charges prepaid); or (d) one (1) business day after being sent to the recipient by
fax or email transmission. Except as otherwise provided herein, all notices, requests
or communications under this AGREEMENT shall be addressed to the intended
recipient as set forth below:
To CLIENT: To ALLIANT:
Attn: OFFICE OF THE Attn: KENT MILLER
CITY CLERK Lighton Plaza Office, Tower 1
215 SE 7th Street 7400 College Blvd, Suite 350
Room 166, City Hall Overland Park, KS 66210
Topeka, Kansas 66603 [Kent.Miller@Alliant.com]
[cclerk@topeka.org]
with a copy to: with a copy to:
City of Topeka, Alliant Insurance Services, Inc.
Risk Manager Attn: General Counsel
215 SE 7th Street, Room 201 701 B Street, 6th Floor
Topeka, KS 66603 San Diego, CA 92101
XXI. WAIVER.
No provision of this AGREEMENT shall be considered waived, unless such waiver
is in writing and signed by the PARTY that benefits from the enforcement of such
provision. No waiver of any provision in this AGREEMENT, however, shall be
deemed a waiver of a subsequent breach of such provision or a waiver of a similar
provision. In addition, a waiver of any breach or a failure to enforce any term or
condition of this AGREEMENT shall not in any way affect, limit, or waive a
PARTY'S right under this AGREEMENT at any time to enforce strict compliance
thereafter with every term and condition of this AGREEMENT.
XXII. ENTIRE AGREEMENT MODIFICATION.
This AGREEMENT contains the entire agreement between the PARTIES and
supersedes and replaces all previous agreements or contracts on the subject matter
described herein. The AGREEMENT may be modified only by a written
amendment signed by authorized representatives of both PARTIES.
Alliant Broker Services Agreement (Public Entity) 17
XXIII. SEVERABILITY.
If any term, covenant, condition, or provision of this AGREEMENT is held by a
court of competent jurisdiction to be invalid, void, or unenforceable, the remaining
provisions shall remain in full force and effect and shall in no way be affected,
impaired, or invalidated.
XXIV. APPLICABLE LAW.
This AGREEMENT has been executed and delivered in the State of Kansas and
the validity, enforceability, and interpretation of any of its provisions shall be
determined and governed by the applicable laws of this state, without regard to any
conflict of law provisions. Venue shall be the state or federal court of Kansas
located in Topeka, Kansas.
XXV. DISPUTE RESOLUTION.
Any dispute arising under the terms of this AGREEMENT that is not resolved
within a reasonable period of time by authorized representatives of the PARTIES
shall be brought to the attention of the Chief Executive Officer (or designated
representative) of ALLIANT and the City Manager (or designee) of the CLIENT
to confer to see if the dispute can be resolved. If the dispute remains after the
PARTIES confer, the PARTY alleging a dispute may seek a judicial determination
of said dispute under the AGREEMENT. No interpretation shall be allowed to
find CLIENT or any department or division thereof subject to binding arbitration.
Further, CLIENT shall not be subject to attorney fees and no provision will be given
effect which attempts to exclude, modify, disclaim or otherwise attempt to limit
implied warranties of merchantability and fitness for a particular purpose. Despite
an unresolved dispute, ALLIANT shall continue without delay to perform its
responsibilities under this AGREEMENT. ALLIANT shall keep accurate records
of its SERVICES in order to document the extent of its SERVICES under this
AGREEMENT.
XXVI. HEADINGS AND CONSTRUCTION.
The PARTIES agree that the headings and sections of this AGREEMENT are used
for convenience only and shall not be used to interpret the provisions herein. The
PARTIES also agree that the terms of this AGREEMENT were jointly negotiated
and each has had an opportunity to review and discuss each provision with legal
counsel, to the extent desired. Therefore, the normal rule of construction that
construes any ambiguities against the drafting party shall not be employed in the
interpretation of this AGREEMENT.
Alliant Broker Services Agreement (Public Entity) 18
XXVII. CONTRACT DOCUMENTS.
In the event of a conflict in terms of language among the AGREEMENT, the
PARTIES agree the following order shall govern:
Event 3175 Preview, contained in the BID DOCUMENTS at Attachment
A;
Event 3175 RFP Professional Insurance Broker and Services, contained in
the BID DOCUMENTS at Attachment A;
Event 3175 Attachments A, B, and C contained in the BID DOCUMENTS
at Attachment A;
ALLIANT’S Technical Proposal contained in the BID DOCUMENTS at
Attachment A;
The Broker Services Agreement.
SO AGREED.
CITY OF TOPEKA, KANSAS ALLIANT INSURANCE SERVICES, INC.
By:________________________________ By:_______________________________
Title:______________________________ Title:___Senior Vice President__________
Alliant Broker Services Agreement (Public Entity) 19
ADDENDUM A
ALLIANT agrees to provide SERVICES for the following PROGRAMS of CLIENT:
1. Workers Compensation
2. Equipment Breakdown
3. Commercial General Liability
4. Law Enforcement Liability
5. Public Officials Liability
6. Employment Practices Liability
7. Commercial Inland Marine Coverages
8. Property Insurance including Boiler Machinery
9. Excess Property
10. Cyber Security
11. Crime
For additional compensation, CLIENT may obtain SERVICES from ALLIANT for
programs not listed in this Addendum A. The terms, including without limitation
compensation, for ALLIANT’s provision of SERVICES for additional programs must be
mutually agreed to in writing by the PARTIES.
Alliant Broker Services Agreement (Public Entity) 20
ADDENDUM B
Team Coordinator
Kent Miller Sr VP, Primary Broker
913-399-6409
kent.miller@alliant.com
Account Manager
Jan Mason
785-333-9557
jan.mason@alliant.com
Technical Peer Review/Program Liaison
Courtney Ramierz
949-660-8133
cramirez@alliant.com
Claims Services:
Robert A. Frey
415-403-1445
rfrey@alliant.com
Alliant Broker Services Agreement (Public Entity) 21
ATTACHMENT A
Event # 3175-0
Name: Professional Insurance Broker and Services
Reference: Professional Insurance Broker and Services
Description: The City of Topeka is requesting proposals for a professional insurance broker to represent the
City in various insurance markets, including property, casualty, excess workers compensation,
other insurances, and related services.
Buyer: Dawn Lacy Status: Open
Event Type: RFP Currency: USD
Category: PROFESSIONAL SERVICES Sub Category: OTHER
Sealed Bid: Yes Respond To All Lines: Yes
Q & A Allowed: Yes Number Of Amendments: 0
Event Dates
Preview: Q & A Open: 03/21/2025 09:01:00 AM
Open: 03/21/2025 09:00:00 AM Q & A Close: 04/10/2025 05:00:00 PM
Close: 04/16/2025 02:00:00 PM Dispute Close:
Terms And Conditions
General
General
Read all terms and conditions before registering or responding to a bid event.
Thank you for your interest in registering online to do business with the City of Topeka. All data in this website is subject to the
Statues of the State of Kansas and ordinances contained in the Topeka Municipal Code. The City of Topeka shall not be held liable
or legally bound by any software limitation or defect. The City of Topeka operates under and is subject to the Central Time Zone
(CST or CDT).
The City of Topeka strives to include as many suppliers as possible to enhance the competitive sealed bidding process. The city is
unable to include every supplier in all events that they may be able to quote on. Registration on the city's e-pro website does not
guarantee an organization will receive notification of every bidding opportunity.
March 24, 2025 Page 1
11:32:44 AM
Event # 3175-0: Professional Insurance Broker and Services
Disclaimer
The City of Topeka attempts to maintain continuous access to the supplier portal. However, from time to time, access may be
interrupted or prevented due to maintenance, site problems, Internet problems, or problems experienced by the user due to the
user’s computer system. The city makes no warranty that the supplier portal will be uninterrupted or error-free. Regardless of the
source of any problem, it is the user’s responsibility to ensure that its bid is timely received. Because of the discrepancies inherent
in timing mechanisms (e.g. cell phones, computers, mobile devices), the bid time will be determined based upon the time indicated
on the city server for the Strategic Sourcing application. If the user does not submit its bid at or before the time indicated on the
City server for the Strategic Sourcing application, the bid will be electronically rejected by the Strategic Sourcing application as
untimely.
The City shall not be liable for any direct, indirect, incidental, special, consequential, or exemplary damages, including but not
limited to damages for loss of profits, goodwill, use, data, or other intangible losses resulting from: (i) the use or the inability to use
the supplier portal; (ii) unauthorized access to or alteration of the user’s transmissions or data; or (iii) any other matter relating to
the supplier portal.
It shall be the bidder’s responsibility to advise the City of Topeka of any specifications, language, other requirements, or
combinations thereof that restrict or limit bidding. Such notification must be submitted in writing and must be received by the
Contracts and Procurement Division no later than five (5) days prior to the bid closing. The specifications were written with the
intent of permitting competitive bidding. The City of Topeka reserves the right to waive minor deviations in the specifications that
inadvertently restrict bidding to a single manufacturer (or vendor) or when such deviations do not alter or deter the City from
accomplishing the intended use or function. Each bid shall include descriptive literature and specifications for the product.
However, the provision of this material shall not be considered a substitute for listing deviations.
Amendments to Bids: To ensure maximum access opportunities for users, events and solicitations shall typically be posted for a
minimum of ten (10) days, and no amendments shall typically be made within the last three days before the event or solicitation is
due. Bidders and vendors are cautioned that the competitive nature of their offers could be affected if their submission does not
include all amendments. For this reason, bidders and vendors are advised to revisit all solicitations to which they intend to respond
three (3) days prior to the due date. It is the bidder's or vendor's responsibility to check the website from time to time for updates
to events and solicitations and to pick up additional addenda and information.
All bids shall be considered firm for a period of forty-five (45) calendar days from the bid opening date, unless otherwise stated in
the bid specification document(s).
If bidders have a concern about bid specifications or any term or condition that they believe restricts competition, bidders must
contact, in writing, the procurement buyer assigned no later than five (5) days prior to bid closing. Upon receipt, the procurement
buyer will research the issue and provide a response within five (5) days. Failure to submit a question or concern within the five (5)
day period will waive any right the bidder may have to challenge the bid or a bid award.
Standard Terms and Conditions
Contractural Provision
City of Topeka
Department of Administrative and Financial Services
Contracts and Procurement Division (Rev 06.2021)
CONTRACTUAL PROVISIONS
1.TERMS HEREIN CONTROLLING PROVISIONS
It is expressly agreed that the terms of each and every provision in this Attachment shall prevail and control over the terms of any
other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.
2.AGREEMENT WITH KANSAS LAW
All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.
3.TERMINATION DUE TO LACK OF FUNDING
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Event # 3175-0: Professional Insurance Broker and Services
If, in the judgment of the City Manager, sufficient funds will not be available to continue the functions performed in this agreement
and for the payment of the charges hereunder, City may terminate this agreement at the end of its current and any succeeding
fiscal year. City agrees to give written notice of termination to contractor at least 30 days prior to the end of its current fiscal year.
Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided City under the
contract. City will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus
contractual charges incidental to the return of any such equipment. Upon termination of the agreement by City, title to any such
equipment shall revert to contractor at the end of City’s current fiscal year. The termination of the contract pursuant to this
paragraph shall not cause any penalty to be charged to the City or the contractor.
4. TERMINATION FOR CONVENIENCE
The Director of Contracts & Procurement or designee may terminate performance of work under this contract in whole or in part
whenever the Director determines that the termination is in the best interest of the City. In the event of termination, the Director
or designee shall provide the Contractor written notice at least thirty (30) days prior to the termination date. The termination shall
be effective as of the date specified in the notice. The Contractor shall continue to perform any part of the work that may not have
been terminated by the notice.
5.DISCLAIMER OF LIABILITY
No provision of this contract will be given effect that attempts to require the City to defend, hold harmless, or indemnify any
contractor or third party for the City’s acts or omissions. The City’s liability is limited to the liability established in the Kansas Tort
Claims Act, K.S.A. 75-6101 et seq.
6.ANTI-DISCRIMINATION CLAUSE
The contractor agrees: (a) to comply with all federal, state, and local laws and ordinances prohibiting unlawful discrimination and
to not unlawfully discriminate against any person because of age, color, disability, familial status, gender identity, genetic
information, national origin or ancestry, race, religion, sex, sexual orientation, veteran status or any other factor protected by law
in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or
advertisements for employees, the phrase “equal opportunity employer;” and (c) to include those provisions in every subcontract
or purchase order so that they are binding upon such subcontractor or vendor. The contractor understands and agrees that the
failure to comply with the requirements of this paragraph may constitute a breach of contract, and the contract may be cancelled,
terminated or suspended, in whole or in part by the City of Topeka.
7.ACCEPTANCE OF CONTRACT
This contract shall not become effective until the legally required approvals have been given.
8.ARBITRATION, DAMAGES, WARRANTIES
Notwithstanding any language to the contrary, no interpretation shall be allowed to find the City or any department or division
thereof subject to binding arbitration. Further, the City of Topeka shall not be subject to attorney fees and no provision will be
given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and
fitness for a particular purpose.
9.REPRESENTATIVE’S AUTHORITY TO CONTRACT
By signing this contract, the representative of the contractor thereby represents that such person is duly authorized by the
contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions
thereof.
10.RESPONSIBILITY FOR TAXES
The City of Topeka shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be
imposed or levied upon the subject matter of this contract.
11.INSURANCE
The City of Topeka shall not be required to purchase any insurance against loss or damage to any personal property to which this
contract relates. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), and the claims provisions of the
Code of the City of Topeka (Section 3.35.010 et seq.), the contractor shall bear the risk of any loss or damage to any personal
property in which the contractor holds title.
CONTRACTOR:_____________________________________________
AUTHORIZED SIGNATURE:_____________________________________________
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Event # 3175-0: Professional Insurance Broker and Services
Purchase Order Terms and Conditions
TERMS AND CONDITIONS
1.PAYMENTS AND INVOICING: Payments will be made in accordance with the terms of this order or the Seller’s invoice whichever is
more favorable to the City. All invoices must include the Purchase Order Number and should be mailed to:
City of Topeka, KS
Accounting Division
215 SE 7th Street, Room 358
Topeka, KS 66603-3914
2.ACCEPTANCE OF PURCHASE ORDER: A purchase order is given for immediate acceptance by the Seller. Unless promptly notified
to the contrary, the City will assume the Seller accepts the order as written and will make delivery as specified on the purchase
order.
3.ENTIRE AGREEMENT: All specifications, drawings and data submitted to the Seller with this order or the bid solicitation for this
order are hereby incorporated herein and made part hereof. No changes in quantities, prices, specifications, terms or shipping
instructions will be allowed except on authority of the City of Topeka, Contracts & Procurement Division.
4.TRANSPORTATION CHARGES: Transportation expenses for all shipments shall be prepaid to destination (FOB Destination,
prepaid and allowed) unless otherwise agreed to by the parties and specified on the purchase order. No charges will be allowed by
the City for transportation, packing, handling, or containers unless otherwise authorized in the purchase order or by the City of
Topeka, Contracts & Procurement Division.
5.INSPECTION: Materials or equipment purchased are subject to inspection and approval at the City’s destination. The City of
Topeka reserves the right to reject and refuse acceptance of items which are not in accordance with this order. Rejected materials
or equipment shall be removed by or at the expense of the Seller.
6.WARRANTY: The Seller warrants that all goods and services furnished will conform to the terms of this order and that they will be
free from latent and patent defects in materials, workmanship and free from such defects in design. The City may return any
nonconforming or defective items to the Seller or require correction or replacement of the item at the time the defect is
discovered, all at the Seller’s risk and expense.
7.TAXES: Unless otherwise indicated on this order, the City of Topeka is exempt from Federal Excise Tax, State taxes and local
taxes. Tax Exemption Certificates will be furnished upon request.
8.EQUAL EMPLOYMENT OPPORTUNITY: State of Kansas State Statute K.S.A. 44-1030 shall be a material term of this contract.
9.HOLD HARMLESS: It is agreed that the goods, materials, equipment or services rendered shall comply with all Federal, State or
Local laws relative thereto, and that the Seller shall defend all actions or claims brought and save harmless the City or its officials
or employees from loss, cost or damage by reason of actual or alleged infringement of letters patent, or for any other reason.
10.DEFAULT: In case of default or breach by the Seller, the City may procure the goods or services from other sources and charge
the Seller as liquidated damages any excess cost or damages occasioned thereby.
11.INQUIRIES: Questions concerning the purchase order may be made to:
CONTRACTS & PROCUREMENT DIVISION
City of Topeka
215 SE 7th Street, Room 60
Topeka, KS 66603-3914
TEL: 785-368-3749
FAX: 785-368-4499
Terms and Conditions
STANDARD TERMS AND CONDITIONS
Qualification Based Selection (RFP, RFQ, etc.)
Includes Architectural, Engineering, and Appraisal Services for Public Buildings and Improvements
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Event # 3175-0: Professional Insurance Broker and Services
1. READ ALL STANDARD TERMS AND CONDITIONS, SPECIAL TERMS AND CONDITIONS AND THE SCOPE OF WORK CAREFULLY.
Failure to abide by all the conditions of this request may result in the rejection of a proposal. Inquiries about this request must be
addressed during the open question and answer period. Proposals including attachments (proposal, drawings, photographs, etc.)
shall be submitted through the City’s online bidding portal.
2. SINGLE POINT OF CONTACT: The single point of contact for all inquiries, questions, or requests shall be the City of Topeka
Contracts and Procurement Buyer or their designee initiating this solicitation. All communications shall be directed to the Buyer. No
communication is to be had with any other City employee or representative while the bidding event is open and until a contract
and/or purchase order is awarded and issued. Bidders may have contact with other City employees or representatives during
negotiations, contract signing, or as otherwise specified in the solicitation documentation.
3. NEGOTIATED PROCUREMENT: The City reserves the right to negotiate with the selected bidder of this solicitation. The final
evaluation and award is made by the Procurement Negotiating Committee (Committee), which consists of the Department Director
of the originating department, the Director of Administrative and Financial Services, the Director of Contracts and Procurement, or
their designees. (For architectural, engineering and appraisal services, the City Engineer or designee will take the place of the
Director of Contracts and Procurement or designee.)
4. APPEARANCE BEFORE COMMITTEE: Bidders may be required to appear before the Committee to explain their understanding and
approach. The Committee may request additional information. Bidders are prohibited from electronically recording these meetings.
All information received prior to the cut-off time will be considered as part of the bidder’s best and final offer. No additional
revisions shall be made after the specified cut-off time unless requested by the Committee.
5. QUESTIONS & ADDENDA: All questions shall be submitted during the open questions period section of the City’s online bidding
portal. It shall be the bidder’s responsibility to monitor the City’s bidding portal for answers to questions and any addenda issued
that may alter or change the scope of the solicitation. Any and all binding modifications to the solicitation shall be made by
addendum.
6. PRE-PROPOSAL CONFERENCE: If so noted, all Pre-Proposal Conferences will be scheduled and information posted on the
Meetings section in the solicitation. Attendance is typically not mandatory, but is strongly encouraged. At the Pre-Proposal
Conference impromptu questions will be permitted and spontaneous unofficial answers will be provided when possible. However,
bidders should clearly understand that the only official answer or position of the City will be by written and issued by addendum.
7. COST OF PREPARING PROPOSAL: The cost of developing and submitting the proposal is entirely the responsibility of the bidder.
This includes costs to determine the nature of the engagement, preparation of the proposal, submitting the proposal, negotiating
the contract, and other costs associated with the solicitation.
8. EVALUATION OF PROPOSALS: Award shall be made through the qualification based selection process. Consideration and
evaluation of such proposals will include but not be limited to:
• Adequacy and completeness of proposal;
• Compliance with the terms and conditions of the request;
• Experience in providing like services or products;
• Qualified staff;
• Methodology in accomplishing objectives;
• Response format as required by this request;
• Price; and
• Any other requirements specific to the service or product as outlined by the City of Topeka.
9. ACCEPTANCE OR REJECTION: The City reserves the right to accept or reject any or all proposals or part of a proposal; to waive
any informalities or technicalities; clarify any ambiguities in proposals; modify criteria in the solicitation; and unless otherwise
specified, to accept any item in a proposal.
10. CONTRACT: The successful bidder may be required to enter into a written contract with the City, which will incorporate the
Contractual Provisions Attachment and Contractor’s Statement of Agreement. No contract shall be considered to have been
entered into by the City unless executed by the City Manager and the vendor. Professional service contracts exceeding fifty
thousand dollars (50,000) must be approved by the Governing Body prior to being executed by the City Manager.
11. CONTRACT DOCUMENTS: In the event of a conflict in terms of language among the documents, the following order shall
govern:
• Contractual Provisions Attachment and Contractor’s Statement of Agreement, if incorporated in the Contract;
• Written modifications to the executed contract;
• Written contract signed by the parties;
12. OPEN RECORDS ACT: All proposals become the property of the City of Topeka. Kansas law requires all information contained in
proposals to become open for public review (with certain exceptions available under the Act) once a contract is signed or all
proposals rejected.
13. FEDERAL, STATE AND LOCAL TAXES – GOVERNMENTAL ENTITY: Unless otherwise specified, the price as negotiated shall
include all applicable federal, state, and local taxes. The successful vendor shall pay all taxes lawfully imposed on it with respect to
any product or service delivered in accordance with this solicitation. The City of Topeka is exempt from state sales or use taxes,
and federal excise taxes. These taxes shall not be included in the bidder’s price quotations.
14. SUSPENSION FROM BIDDING: Any vendor who defaults on delivery as defined in this solicitation may, at the discretion of the
Director of Contracts and Procurement, be barred from bidding or receiving an award on any subsequent solicitation for a period of
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Event # 3175-0: Professional Insurance Broker and Services
time to be determined by the City.
15. INSURANCE: The City shall not be required to purchase any insurance against loss or damage to any personal property nor
shall the City establish a self-insurance fund to protect against any loss or damage. Subject to the provisions of the Kansas Tort
Claims Act, the vendor shall bear the risk of any loss or damage to any personal property.
16. CASH BASIS AND BUDGET LAWS: All contracts are subject to the State of Kansas Cash Basis and Budget laws. [K.S.A. 10-1101;
79-2925 et seq.] Any obligation incurred as a result of the issuance of the contract or purchase order binds the City only to the
extent that funds are available at the time payment is required.
City Legal Approval February 8, 2022
RFP Special Provisions
SPECIAL PROVISIONS
Proposal Format: The following information shall be part of the technical proposal: Vendors are instructed to prepare their
Technical Proposal following the same sequence as this section of the Request For Proposal.
(1)Transmittal letter which includes the following statements:
(a)That the vendor is the prime contractor and identifying all subcontractors
(b)That the vendor is a corporation or other legal entity
(c)That no attempt has been made or will be made to induce any other person or firm to submit or not to submit a proposal
(d)That the vendor does not discriminate in employment practices with regard to race, color, religion, age (except as provided by
law), sex, marital status, political affiliation, national origin or disability
(e)That no cost or pricing information has been included in the transmittal letter or the Technical Proposal. Pricing information, if
requested, shall be uploaded as separately named electronic file.
(f)That the vendor presently has no interest, direct or indirect, which would conflict with the performance of services under this
contract and shall not employ, in the performance of this contract, any person having a conflict
(g)That the person signing the proposal is authorized to make decisions as to pricing quoted and has not participated, and will not
participate, in any action contrary to the above statements;
(h)Whether there is a reasonable probability that the vendor is or will be associated with any parent, affiliate or subsidiary
organization, either formally or informally, in supplying any service or furnishing any supplies or equipment to the vendor which
would relate to the performance of this contract. If the statement is in the affirmative, the vendor is required to submit with the
proposal, written certification and authorization from the parent, affiliate or subsidiary organization granting the City and/or the
federal government the right to examine any directly pertinent books, documents, papers and records involving such transactions
related to the contract. Further, if at any time after a proposal is submitted, such an association arises, the vendor will obtain a
similar certification and authorization and failure to do so will constitute grounds for termination of the contract at the option of the
City
(i)Vendor agrees that any lost or reduced federal matching money resulting from unacceptable performance in a contractor task or
responsibility defined in the Request, contract or modification shall be accompanied by reductions in City payments to contractor
and
(j)That the vendor has not been retained, nor has it retained a person to solicit or secure a City contract on an agreement or
understanding for a commission, percentage, brokerage or contingent fee, except for retention of bona fide employees or bona fide
established commercial selling agencies maintained by the vendor for the purpose of securing business. For breach of this
provision, the Committee shall have the right to reject the proposal, terminate the contract and/or deduct from the contract price
or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee or other benefit.
Vendor's Qualifications: The vendor must include a discussion of the vendor's corporation and each subcontractor if any. The
discussion shall include the following:
(a)Date established
(b)Ownership (public, partnership, subsidiary, etc.)
(c)Number of personnel, full and part time, assigned to this project by function and job title
(d)Data processing resources and the extent they are dedicated to other matters
(e)Location of the project within the vendor's organization
(f)Relationship of the project and other lines of business and
(g)Organizational chart
The contractor shall be the sole source of contact for the contract. The City will not subcontract any work under the contract to
any other firm and will not deal with any subcontractors. The Contractor is totally responsible for all actions and work performed
by its subcontractors. All terms, conditions and requirements of the contract shall apply without qualification to any services
performed or goods provided by any subcontractor.
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Event # 3175-0: Professional Insurance Broker and Services
A description of the vendor's qualifications and experience providing the requested or similar service including resumes of
personnel assigned to the project stating their education and work experience. The vendor must be an established firm recognized
for its capacity to perform. The vendor must be capable of mobilizing sufficient personnel to meet the deadlines specified in the
Request.
A timeline for implementing services.
Payment: To be negotiated.
Insurance Req with Errors and Omissions Coverage
INSURANCE REQUIREMENTS
WORKERS COMPENSATION:Contractor’s, when required by law must maintain in effect throughout the life of this contract, Workers
Compensation insurance to cover the contractor’s employees, in full limits as required by statute.
INSURANCE RESP0NSIBILITY & LIABILITY:Notwithstanding any language to the contrary, no interpretation shall be allowed to find
the City or any of its departments, officers or employees responsible for loss or damage to persons or property as a result of the
contractor’s actions.
CONTRACTOR SHALL MAINTAIN MINIMUM COVERAGE AS FOLLOWS:
Commercial General Liability:
Per Occurrence$1,000,000
General Aggregate$2,000,000
Products & Completed Operations Coverage Aggregate$2,000,000
Property Damage per occurrence$100,000
Automobile Liability
Combined Single Limit for Bodily Injury and Property Damage Aggregate$500,000
Professional Liability (Errors and Omissions)
Provide separate “claims made” form
Per Claim$1,000,000
General Aggregate$2,000,000
CERTIFICATES OF INSURANCE: Certificates of Insurance should be issued immediately after the Contractor received notification of
award and prior to the notice to proceed. The Contractor must not commence any work under this Contract until Purchase Orders
are issued by the City of Topeka.
NAMED INSURED: The City of Topeka shall be named as an additional insured party on the Certificate of Liability Insurance.
NOTIFICATION OF ALTERATION OR MATERIAL CHANGE OR CANELLATION: A minimum of ten (10) days written notification must be
given by an insurer or any alteration, material change, or cancellation affecting any certificates or policies of insurance as required
under this Contract. Such required notification must be sent via Registered or Certified Mail to the address below:
City of Topeka
Contracts & Procurement Division
215 SE 7th Street, Room 60
Topeka, KS 66603
Attachments
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Event # 3175-0: Professional Insurance Broker and Services
Attachment
Event 3175 RFP Professional Insurance Broker & Services.pdf
Event 3175 Attachment A - City Information.pdf
Event 3175 Attachment B - Insurance Schedule.pdf
Event 3175 Attachment C - Fee Proposal Form.docx
Commodity Codes
Commodity Code Description
918 CONSULTING SERVICES
948 HEALTH RELATED SERVICES (FOR HUMAN SERVICES SEE CLASS
952)
952 HUMAN SERVICES
Line Details
Line 1: Request for Proposals
Description: Enter 1.00 in both Quantity and Cost fields on your line item response. Upload your Technical Proposal and
SEPARATE Completed Attachment C - Fee Proposal with your response. You must select SUBMIT in order to submit
your RFP bid response.
Item: INSURANCE BROKER Request for Proposals
Commodity 918 CONSULTING SERVICES
Code:
Quantity: 1.000 UOM: EA
Requested 01/06/2026
Delivery Date:
Require Yes Price Breaks Allowed: No Alternate Items No
Response: Allowed:
Add On No
Charges
Allowed:
Line 1 Distributions
Event Company Dist Company Acct Unit Account Percent
1 1 6405020105 52502 100.000%
March 24, 2025 Page 8
11:32:44 AM
Division of Procurement and Grants Management
procurement@topeka.org
City Hall, 215 SE 7th St., Room 60
Tel: 785-368-3749
Topeka, KS 66603
PROFESSIONAL INSURANCE BROKER AND SERVICES
REQUEST FOR PROPOSALS
INTRODUCTION
The City of Topeka (City) is requesting proposals for a professional insurance broker (Broker) to
represent the City in various insurance markets, including property, casualty, excess workers’
compensation, other insurances, and related services. The company must be a qualified Broker in
the public entity market and will serve as Broker of Record. The City is not requesting insurance
quotations at this time and expressly prohibits prospective brokers from quoting or approaching
carriers at this time. The contract will be non-exclusive.
BACKGROUND INFORMATION
The City is a full-service city with an annual operating budget of $399.2M, under a
Mayor/Council/Manager form of government. The City Manager is the administrative head of
the government and is directly responsible to the Governing Body. The City provides water
treatment, wastewater treatment, and solid waste. The City has 1,243 employees which support
125,475 citizens within the Topeka metropolitan area, and is made up of ten City departments as
follows:
A. Financial Services
B. Fire
C. Human Resources
D. Information Technology (IT)
E. Legal
F. Municipal Court
G. Planning
H. Police
I. Public Works
J. Utilities
The City operates an in-house risk management program that works with all departments to
promote workplace safety and mitigating areas of risk. The broker selected will work in close
consultation with staff from both the risk management team and City’s legal department.
Page 1 of 7
Attachment A provides additional information pertinent to the City of Topeka.
Attachment B outlines the City’s insurance schedule for fiscal year 2024-2025. The City
currently self-insures automobile liability and workers’ compensation exposures. The City’s
current Self-Insured-Retention for liability is set at $500,000.00; and for Excess Workers’
Compensation it is set at $750,000.00. The City purchases insurance excess of self-insured
retentions.
SCOPE OF WORK
The intent of this RFP is to solicit proposals to provide insurance agency/brokerage services,
which will include but not be limited to the following specific responsibilities:
A. General
The primary responsibility of the City’s insurance broker is to procure insurance coverage for the
City in a comprehensive and fiscally responsible manner. The selected broker must have access
to the global insurance marketplace to secure quality insurance coverage for the City at a
competitive rate. A summary of the City’s Current insurance program is attached as Appendix B.
Specific services requested for securing insurance coverage include but are not limited to the
following:
1. Work with the City to formulate marketing and/or renewal goals, timelines, and
objectives which aid in successful securement of insurance coverages effective
December 30, 2025, and thereafter.
2. Develop a complete understanding of the City’s loss funding program and its
objectives, both short and long term.
3. Keep City staff advised of significant developments in the public entity risk
management and insurance marketplace, including informing the City of new or
additional coverages that may be applicable to the City
4. Access all necessary insurance carriers either directly or by use of a secondary
broker. The use of a secondary broker must be disclosed to the City.
5. At the direction of the City, prepare insurance coverage specifications and market
programs prior to expiration of policies. Indicate in writing markets being
approached and coverage and deductible/retention options being considered.
6. Assist the City in managing its insurance program(s), including loss reporting,
insurance accounting, communications and planning. Act as the liaison and
advocate for the City with carrier underwriters and claims staff.
7. Provide all carrier renewal quotations and reveal commission rates (if applicable)
received from carrier underwriters with detailed recommendations to the City of
which proposal would best meet the City’s needs concerning coverage and cost no
later than 60 days prior to the expiration of the current policies.
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8. Verify the accuracy and adequacy of policies, endorsements, coverage, and
premiums, noting in writing any variations from the previous year, or from
conformance with specifications and any negotiations conducted with
underwriters.
9. Assist in determining proper limits and coverage for exposures common to cities
of similar size and scope of services to the City of Topeka. Make
recommendations relating to implementation of industry best practices as
appropriate based on Municipal organization.
10. Negotiate with carriers to secure any requested endorsements, riders, limits, and
amendments.
11. Bind coverage as instructed by the City.
12. Work as a liaison between the City and the carriers, including fielding questions
from the City relating to coverage issues between the City and carriers when
necessary.
13. Prior to the beginning of each fiscal year, submit a service plan identifying goals,
objectives, and an action plan.
14. Provide annual stewardship reports identifying accomplishments, and an update
and status of pending projects.
15. Prepare an annual retention fund analysis forecast for use in determining
appropriate retention levels.
16. Assist in risk exposure evaluation, and development and evaluation of traditional
and alternative risk financing mechanisms, which may be beneficial to the City.
17. Attend meetings as requested. This may include meetings with Governing Body
and City Staff.
B. Administrative Support
The City relies on its insurance broker for numerous administrative functions throughout the year
to aid in the timely and accurate administration of its insurance program. These are tasks that are
frequently time sensitive and detail-oriented and require the broker to engage in effective
coordination and communication with identified City staff. The specific administrative services
requested include but are not limited to the following:
1. Prepare and present an annual report describing coverage, exposure, and premium
charges with recommendations outlining options to contain costs without
sacrificing coverage for potential catastrophic loss.
2. Assess insurance company stability, solvency, and service records.
Page 3 of 7
3. Work with carriers to ensure timely issuance of binders, policies, and
endorsements. Copies of all policies should be provided to the City no later than
ninety (90) days after policy inception.
4. Upon request, provide timely, written interpretation of coverage.
5. Process requests for certificates of insurance, bonds, and endorsements in a timely
manner.
6. Ensure all insurance premiums are invoiced to the City in a timely manner.
7. Ensure all insurance premiums are paid directly to the carriers on behalf of the
City in a timely manner.
8. Assist with claims reporting as requested.
9. Review insurance carrier recommendations for appropriateness.
10. Obtain quarterly updated loss summaries from excess insurers for prior and current
policy periods (not required from carriers with no open claims).
11. On an annual basis, or more frequently if requested by the City, perform an audit
of excess carrier claim management to assess reserving practices and overall
performance of claims administration.
12. Participate in quarterly and/or as needed meetings with identified City staff to
review and stay apprised of issues that may impact current coverage or the City’s
position in the upcoming renewal process.
13. Provide annual written confirmation from carriers that coverage was placed on a
“net of commission” basis.
14. When insurers don’t allow placement on “net of commission”, disclose the
commission to the City and pass commission savings to the City in the form of fee
reductions.
15. Takes the primary role in completing bulk of renewal application information with
the City’s assistance.
C. Responsibilities of the City of Topeka
Make all documents available that will be useful in completing projects and/or services
requested. It will be the Broker’s responsibility to gather and verify the necessary data.
1. Assist in completing all required insurance applications.
2. Pay invoices submitted in conformance with the contract within thirty (30)
calendar days after submittal.
3. Will establish a review committee to review the proposals.
Page 4 of 7
PROPOSAL FORMAT
Broker(s) must prepare their technical proposal in such a way as to provide a straightforward and
concise discussion of the broker’s ability to provide the services that can best satisfy the
requirements herein and the needs of the City. To be considered responsive, proposers must fully
address all items identified in this section. Proposals are to be limited to a total of 15 (fifteen)
pages (not counting front and back cover, cover letter, table of contents, section dividers, and
Pricing Proposal) using margins not smaller than 0.75” and font size not smaller than 10. Failure
to provide a complete proposal will be considered unresponsive. The proposal must include the
following:
Letter of Transmittal
1. Identification of the Provider including name, address, telephone and Fax numbers,
and E-mail address(s).
2. Location of the office(s) from which services will be provided, including hours of
operation, address, telephone and Fax numbers, and E-mail address.
3. An officer of the firm authorized to contract for the work must sign the transmittal
letter.
B. Scope of Work Response
1. The Broker's detailed concept for the Scope of Work identified herein.
2. State if broker will provide all the services for the commission or fee quoted.
3. List areas which there will be an additional cost and list the estimated additional
cost.
C. Broker’s Experience
1. Demonstration of the Broker's knowledge and experience relative to the Scope of
Work. Including a list of similar projects and a description of the Broker's general
organization and the year the company was established.
2. Identify the primary broker and members of the service team who will participate
in the daily administration of the City’s account and provide a description of
qualifications, names, relevant experience, and office location of each.
3. List the number of licensed property and casualty staff with five years of
commercial lines experience, a Chartered Property Casualty Underwriter (CPCU)
designation, or an Associate in Risk Management (ARM) designation, for the
following categories:
Brokers
Agents
Other professional staff
Page 5 of 7
4. List which category of Kansas commercial premium volume, other than personal
lines and benefits, describes this company:
$500,000 to $999,999
$1,000,000 to $4,999,000
$5,000,000 to $10,000,000
$10,000,001 to $20,000,000
Greater than $20,000,000
5. List at least three Kansas public entity accounts and the dates of service, including
the name and phone number of the primary contact for similar projects done by the
personnel to be involved in these projects. For this section you are encouraged to
list all Kansas public entity accounts or provide attachment.
6. Provide evidence broker maintains public entity insurance portfolios that exceed a
combined $750,000 in annual premiums. Include the dates of service, including the
name and phone number of the primary contact for each account.
D. Services Available
1. List the in-house services available and included for the proposed commission or
fee.
2. List the in-house services available, but not included for the proposed commission
or fee.
E. Fee Proposal
Brokers must complete and submit Attachment C: Fee Proposal separately from technical
proposal packets and information. The broker services with insurance premiums be quoted out of
net commissions.
EVALUATION AND SELECTION
The City will review all submittals and select the consultant that is deemed most qualified to
begin the contract scope and fee negotiation process. If the City and the selected Firm cannot
agree on scope and/or fees, the City may terminate negotiations and select another consultant.
Furthermore, the City may elect to interview one (1) or more consultants prior to making the
selection. Proposal evaluation scoring will be based primarily on the following considerations
A. 20% Understanding the concept for the Scope of Work
B. 25% Depth of experience operating and managing similar projects
C. 20% Organization and Expertise of Service Team
D. 25% Public Entity Experience
E. 10% Fee Proposal
Page 6 of 7
TERM OF AGREEMENT
It is the City's intent to enter into a single agreement with a selected Broker to provide
Professional Insurance Broker / Risk Management Services as described herein as is determined
to best serve the interests of the City of Topeka.
The selected organization is expected to enter into a written contract with the City of Topeka.
The duration of the initial contract will be for one (1) year with the option to renew up to four (4)
additional one (1) year periods by written mutual agreement of the parties.
Contracts & Procurement Division procurement@topeka.org
City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
Topeka, KS 66603 Fax: 785-368-4499
Page 7 of 7
Contracts & Procurement Division procurement@topeka.org
City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
Topeka, KS 66603 Fax: 785-368-4499
ATTACHMENT A – CITY INFORMATION
CITY OF TOPEKA
MISCELLANEOUS INFORMATION
2025
Population 125,475 5th largest city in Kansas
Number of Employees 1,243 as of December 31, 2024
City Owned Vehicles 1003
CITY OF TOPEKA
2024 Payroll
Class
Code Classification Code Description Estimated Payroll
0106 Tree Pruning $488,675
5183 Plumbing $0
5190 Electrician $366,697
5192 Parking Meters $146,809
5506 Street Maintenance $2,338,409
7520 Water Works $4,223,036
7580 Sewage $3,835,649
7710 Firefighters $20,927,390
7720 Police $23,030,119
8601 Engineers $1,468,742
8810 Clerical $6,537,611
8820 Attorney $1,398,547
8831 Animal Control $204,407
9015 Buildings Maintenance $398,235
9102 Parks $0
9410 Municipal Employees $13,487,697
Total $78,852,021
Contracts & Procurement Division procurement@topeka.org
City Hall, 215 SE 7th St., Room 60 Tel: 785-368-374785-368-44999
Topeka, KS 66603
Contracts & Procurement Division procurement@topeka.org
City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
Topeka, KS 66603 Fax: 785-368-4499
ATTACHMENT B – INSURANCE SCHEDULE
2024/2025
COVERAGE INSURER LIMITS POLICY DATES
Workers Safety National Statutory EL
1/1/2025-26
Compensation Casualty Corporation $1,000,000
Equipment XL Insurance
$150,000,000 12/31/2024-25
Breakdown American, Inc.
Commercial General
Liability, Law
Enforcement
Safety National
Liability, Public $5,000,000 12/31/2024-25
Casualty Corporation
Officials Liability,
Employment
Practices Liability
Misc. Property
$998,896
Computerized
Traveler’s Property
Commercial Inland Business Equipment
Casualty Company of 12/31/2024-25
Marine Coverages $5,688,668
America
Contractors
Equipment Coverage
$14,852,996
Property Insurance
Traveler’s Indemnity $300,000,000 per
including Boiler 12/31/2024-25
Company occurrence
Machinery
$200,000,000 part of
Chubb Bermuda
Excess Property $200,000,000 excess 12/31/2024-25
Insurance Ltd
of $300,000,000
Starr Surplus Lines
Cyber Security $3,000,000 12/31/2024-25
Insurance Co.
Hanover Insurance
Crime $500,000 01/01/2023-26
Group
Contracts & Procurement Division procurement@topeka.org
City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749 Page 1 of 1
Topeka, KS 66603 Fax: 785-368-4499
Contracts & Procurement Division procurement@topeka.org
City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
Topeka, KS 66603 Fax: 785-368-4499
ATTACHMENT C
FEE PROPOSAL FORM: BROKER SERVICES
List your annual flat fee. All billings from insurers will be paid net of any commission.
Annual Service Fee: 1st Year $
2nd Year $
3rd Year $
4th Year $
5th Year $
Please list any additional fees on an hourly or annual basis for services available, but not
included in the bid proposal or in the fees noted above, such as:
Service Provided Yes/No Fee (please state hourly or annual)
Annual Stewardship Report
Annual “Net of Commission” Confirmation
Annual Retention Fund Analysis Forecast
Other Service Available
IF NECESSARY, THE BROKER SHALL APPEND TO THIS FORM A LISTING OF ANY
OTHER SERVICES AVAILABLE TO THE CITY, IN A FORM SIMILAR TO THAT SHOWN
ABOVE.
(Fee Proposal to be submitted in a separate pdf file)
Broker’s Name: Date:
Firm: Telephone:
Address: Fax:
Broker’s Signature:
Contracts & Procurement Division Page 1 of 1
procurement@topeka.org
City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
Topeka, KS 66603 Fax: 785-368-4499
Alliant Response to
City of Topeka, Kansas
Request for Proposal (RFP) #3175
Professional Insurance Broker and Services
April 16, 2025 | 2:00PM (CDT)
Alliant Insurance Services, Inc.
6731 W. 121st Street, Overland Park, KS 66209
License #0C36861 | www.alliant.com
A. LETTER OF TRANSMITTAL
1. Identification of the Provider including name, address, telephone and Fax numbers, and E-mail address(s).
2. Location of the office(s) from which services will be provided, including hours of operation, address, telephone
and Fax numbers, and E-mail address.
3. An officer of the firm authorized to contract for the work must sign the transmittal letter.
April 16, 2025 | 2:00 p.m. (CDT)
City of Topeka
Division of Procurement and Grants Management
Attn: Dawn Lacy, Procurement Officer II
City Hall, 215 SE 7th St., Room 60
Topeka, KS 66603
Submitted via Kansas Bid Network
Response to Request for Proposal (RFP) #3175 for Professional Insurance Broker and Services
Dear Dawn Lacy,
On behalf of the Alliant Insurance Services, Inc. (Alliant) team, we are pleased to submit our response to the City
of Topeka’s (the City) Request for Proposal (RFP) #3175 for Professional Insurance Broker and Services. Our
response highlights both the depth of our public sector experience, as well as our desire to partner with the City.
Our Public Entity Practice spans nationally, including a local office in Kansas. We have a deep understanding of
the needs and challenges the City may face within the Kansas market. We are prepared to address and overcome
any of those challenges as we work with the City to implement its risk management plan. We propose servicing the
City’s account from our office in Overland Park located at 6731 W. 121st Street, Overland Park, KS 66209.
Although our office maintains traditional business working hours, key members of our proposed core team remain
connected and available to the City 24/7/365.
Working with over 10,000 public agencies across the country, including Kansas public entities such as the Counties
of Shawnee and Wyandotte; Cities of Overland Park and Kansas City; and the Johnson County Community College
District, among others, we are uniquely qualified to serve as your risk management partner. Alliant has a long history
of providing insurance brokerage and risk consulting services to large U.S. public entities. Our depth of experience,
seasoned staff and client-centric service model eliminates any learning curve and allows us to hit the ground
running.
In accordance with the RFP Special Provisions, we confirm:
ITEM STATEMENT RESPONSE
1. Transmittal Letter which includes the following Statements:
a. That the vendor is the prime contractor and indemnifying all subcontractors. Alliant will be the
prime contractor
and does not intend
to utilize a
subcontractor to
fulfill the SOW for
the City.
b. That the vendor is a corporation or other legal entity.
c. That no attempt has been made or will be made to induce any other person or firm
to submit or not to submit a proposal
d. That the vendor does not discriminate in employment practices with regard to race,
color, religion, age (except as provided by law), sex, marital status, political affiliation,
national origin or disability
Alliant Insurance Services, Inc.
- ii - 6731 W. 121st Street, Overland Park, KS 66209
CA License No. 0C36861 | alliant.com
ITEM STATEMENT RESPONSE
e. That no cost or pricing information has been included in the transmittal letter or the
Technical proposal. Pricing information, if requested, shall be uploaded as
separately named electronic file.
f. That the vendor presently has no interest, direct or indirect, which would conflict with
the performance of services under this contract and shall not employ, in the
performance of this contract, any person having a conflict
g. That the person signing the proposal is authorized to make decisions as to pricing
quoted and has not participated, and will not participate, in any action contrary to the
above statements
h. Whether there is a reasonable probability that the vendor is or will be associated with
any parent, affiliate or subsidiary organization, either formally or informally, in
supplying any service or furnishing any supplies or equipment to the vendor which
would relate to the performance of this contract. If the statement is in the affirmative,
the vendor is required to submit with the proposal, written certification and
authorizations from the parent, affiliate or subsidiary organization granting the City
and/or the federal government the right to examine any directly pertinent books,
documents, papers and records involving such transactions related the contract.
Further, if at any time after a proposal is submitted, such an association arises, the
vendor will obtain a similar certification and authorization and failure to do so will
constitute grounds for termination of the contract at the option of the City
i. Vendor agrees that any lost or reduced federal matching money resulting from
unacceptable performance in a contractor task or responsibility defined in the
Request, contract or modification shall be accompanied by reductions in City
payments to contractor
j. That the vendor has not been retained, nor has it retained a person to solicit or Alliant does not
secure a City contract on an agreement or understanding for a commission, intend to utilize any
percentage, brokerage or contingent fee, except for retention of bona fide employees subcontractors.
or bona fide established commercial selling agencies maintained by the vendor for Details on Alliant
the purpose of securing business. For breach of this provision, the Committee shall have been included
have the right to reject the proposal, terminate the contract and/or deduct from the within the
contract price Vendor’s Qualifications: The vendor must include a discussion of the response.
vendor's corporation and each subcontractor if any. The discussion shall include the
following:
(a)Date established
(b)Ownership (public, partnership, subsidiary, etc.)
(c)Number of personnel, full and part time, assigned to this project by function and
job title
(d)Data processing resources and the extent they are dedicated to other matters
(e)Location of the project within the vendor's organization
(f)Relationship of the project and other lines of business and
(g)Organizational chart
Our experienced proposed team is prepared to answer any questions that may arise as you perform your review.
We look forward to further discussing Alliant’s unique capabilities that will most certainly support the City into the
future.
Best Regards,
Kent Miller, Senior Vice President and Authorized Signatory
913-399-6409 (Direct)
832-485-4001 (Fax)
kent.miller@alliant.com
Alliant Insurance Services, Inc.
- iii - 6731 W. 121st Street, Overland Park, KS 66209
CA License No. 0C36861 | alliant.com
Table of Contents
A. Letter of Transmittal ............................................................................................................................. ...ii
B. Scope of Work Response .....................................................................................................................01
C. Broker’s Experience ................................................................................................................................ #
D. Services Available ................................................................................................................................... #
E. Fee Proposal ........................................................................................................................................... #
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
B. SCOPE OF WORK RESPONSE
1. The Broker's detailed concept for the Scope of Work identified herein.
III. SCOPE OF WORK
A. General
The primary responsibility of the City’s insurance broker is to procure insurance coverage for the City in a
comprehensive and fiscally responsible manner. The selected broker must have access to the global insurance
marketplace to secure quality insurance coverage for the City at a competitive rate. A summary of the City’s Current
insurance program is attached as Appendix B. Specific services requested for securing insurance coverage include
but are not limited to the following:
1. Work with the City to formulate marketing and/or renewal goals, timelines, and objectives which aid in
successful securement of insurance coverages effective December 30, 2025, and thereafter.
We will work with the City to develop a list of goals and expectations. Alliant clients achieve the best results when
we strategically and actively market their risks to high-quality underwriters/carriers.
Marketing Approach
In terms of marketing the program to underwriters, there are three approaches that Alliant will consider, which have
proven repeatedly to provide our clients with the most favorable results available to them. We would suggest
pursuing all options in tandem to secure the best possible value.
Our three approaches include the following and we would be happy to discuss each one (due to page limits we are
unable to elaborate):
1. Market and Negotiate Terms with Your Incumbent Carriers.
2. Market and Negotiate terms with Markets beyond the Incumbent Carriers.
3. Evaluate Alliant’s Exclusive Options – Programs and Pools (without risk sharing)
Option 3
Evaluate Alliant’s Exclusive Options – One of our strengths is the array of specialty programs that are exclusive
to Alliant and developed to specifically meet the needs of our public entity clients like the City. These programs are
in addition to what is available in the standard insurance marketplace and our competitors do not have access to
them. The success of our programs is achieved by utilizing the proven strategy of group purchase. Alliant can
leverage the combined size of the participating group to provide extreme advantages to our clients with terms below
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
market pricing, extremely high limits of coverage, and broad manuscript coverage forms. Alliant will approach these
programs as part of the marketing process. However, our proprietary programs will not limit or deter our marketing
of the City’s insurance program to all potential carriers. First and foremost, we are your broker and will always
achieve your goals and objectives. Whether or not the City decides to participate in one of our exclusive programs,
the mere consideration of its availability will drive down your price and enhance the City’s coverage terms.
PRISM National Expansion – In addition to looking at a more traditional program option, it would be our
recommendation that the City look at a risk sharing pool as an alternative. As an Alliant client, the City will have
access to the largest risk sharing pool in the country where Alliant serves as the exclusive broker and marketing
agent. As the stand-alone market continues to harden, Pools become more attractive as they can often weather the
storm better due to their ability to control costs, self-fund significant risk, and leverage their buying power in the
reinsurance market. We view any work associated with a pool analysis as an important function of the marketing
process and therefore, no additional cost is required for this service. Recently, the pool’s board made the decision
to begin entertaining risks in states outside of California via its Utah captive, the Excess Insurance Organization
(EIO). PRISM will have as much as $5 million of liability limits available to deploy for risks such as the City. It is
important to note that the national accounts will not have any risk sharing component. Therefore, the City may
have the ability to capitalize on the large client base of PRISM without taking any of the associated risk.
Additional Leverage Created by Alliant Programs
No other broker can offer the City options from within an Alliant proprietary program. However, we understand that
our programs are not always the preferred solution for all our clients. In fact, many of our large public entity clients
have elected not to participate in “programs.” Along with our programs, Alliant has access to the worldwide
marketplace, reaching over 350 markets both domestic and overseas, and this access will be utilized on the City’s
behalf. Whether or not the City decides to participate in one of our exclusive programs, the mere consideration
and recognition of their availability by the commercial market will drive down the commercial market price while
enhancing coverage terms and conditions. This leverage and worldwide access are another differentiator which will
bring tremendous value to the City.
From the onset of our relationship with the City, we will establish a set of deliverables that Alliant will abide by and
will formulate a timeline that includes all anticipated tasks for that particular policy year. We understand that
unexpected projects may come up during the year and we will modify the timeline accordingly to ensure it is accurate
and up-to-date.
2. Develop a complete understanding of the City’s loss funding program and its objectives, both short and long
term.
Alliant acknowledges and agrees. We will use our Risk Identification Model detailed further within this response to
develop an understanding of the City’s program, objectives, both short and long term. This process will be
completed annually to ensure that the program evolves as changes occur.
3. Keep City staff advised of significant developments in the public entity risk management and insurance
marketplace, including informing the City of new or additional coverages that may be applicable to the City
At Alliant, we believe our clients are better informed and prepared to make decisions around their program because
of our consistent and transparent approach of sharing market updates. These regular communications include
information on new and emerging coverages, products that fill gaps in the current City program, or provide a more
fiscally responsible means to fund for losses. This knowledge sharing underpins every client engagement and
allows for healthy strategic discussions and planning. In addition to our regular conversations and meetings with
your team on these topics, Alliant provides additional publications and materials that are provided to you on a
regular basis. A sample of those include:
› Quarterly Market Updates – This report details the current market environment by
line of coverage and offers insight into future rate forecast based on industry events
and trends. Our senior product line experts and industry leaders contribute to this
report to ensure granular detail is provided to our clients.
› Alliant Public Entity Newsletter and Podcast - In the Public Eye is our quarterly
newsletter including articles and informational items focused on Public Sector Risk
Management and Insurance. This publication includes several topical reports ranging
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
from Alternative Risk Financing considerations, drone exposure, to climate change and its potential affects,
to cyber related issues and more. In 2021, we expanded In the Public Eye to include a bi-weekly podcast
series devoted to issues around public entity.
› Quarterly Public Entity Newsletter: A wide range of industry topics are addressed in these publications
to ensure our clients stay abreast of matters that may affect their operations and insurance programs.
› Industry Alerts: Industry alerts are distributed to help educate our clients on an as needed basis. Most
recently, we distributed an alert on preparing for windstorms with tools to assist stakeholders prepare for
and mitigate loss from the heavy storm season.
4. Access all necessary insurance carriers either directly or by use of a secondary broker. The use of a secondary
broker must be disclosed to the City.
Alliant places over $47B in premium volume with over 2,500 carriers both domestic and international, and our senior
team members have established invaluable relationships with some of the most prominent insurers in the industry.
These relationships enable us to leverage every available avenue to ensure that the City develops and maintains
an effective insurance program that meets and exceeds your expectations.
What differentiates us from our competition is not just the access, but also our notable position within the market
itself. With decades of relevant experience in the public sector, we have developed strong relationships with major
global markets within the insurance industry. No other firm brings the depth of public entity brokerage experience,
as well as the volume of public entity insurance premium placements to bear in the service of our clientele. As a
result, our relationships with underwriters working on public entity risks are second to none.
Although it is Alliant’s preference to place accounts through insurers in which we are able to access directly, and
the majority of the accounts that we place are through those direct insurers, we do maintain strategic partnerships
with wholesale insurance brokers and London brokers, or intermediaries, which allow us to achieve the broadest
market access. We place a great deal of business through secondary/intermediary brokerages annually and
continue to utilize them as our relationships have proven time and again to benefit our clients. Alliant will not
approach any intermediary without first submitting a formal request to the City and obtaining approval.
5. At the direction of the City, prepare insurance coverage specifications and market programs prior to expiration
of policies. Indicate in writing markets being approached and coverage and deductible/retention options being
considered.
Alliant will assist the City in preparing their renewal application and loss data. Once the information is received and
formatted to underwriter requirements, we create professional insurance specifications for the submission, detailing
the City’s renewal information.
6. Assist the City in managing its insurance program(s), including loss reporting, insurance accounting,
communications and planning. Act as the liaison and advocate for the City with carrier underwriters and claims
staff.
We agree and note this throughout the response. Our experience and service levels are unmatched in the public
sector. We would be happy to share a copy of our formal quality standards, upon request.
7. Provide all carrier renewal quotations and reveal commission rates (if applicable) received from carrier
underwriters with detailed recommendations to the City of which proposal would best meet the City’s needs
concerning coverage and cost no later than 60 days prior to the expiration of the current policies.
As noted previously within our response, the Alliant team prepares proposals that will provide a bottom-line
comparison of all terms for any and every option received. The proposal will clearly indicate areas where a quote
may be superior to inferior to the current program. We include an executive summary section that details our
recommendation. Alliant always believes in absolute transparency. Therefore, carrier quotes are available to the
City. The carrier quote and our proposal will outline commission rates (which should be net in this project), however
we are also willing to provide the City with an annual income disclosure.
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
8. Verify the accuracy and adequacy of policies, endorsements, coverage, and premiums, noting in writing any
variations from the previous year, or from conformance with specifications and any negotiations conducted with
underwriters.
We prepare a formal renewal proposal featuring both an executive summary and a detailed coverage analysis
section. This section will detail and highlight any coverage enhancements or reductions, noting any variances from
the previous year, as well as our recommendations. Our analysis will help you make a more educated renewal
decision.
9. Assist in determining proper limits and coverage for exposures common to cities of similar size and scope of
services to the City of Topeka. Make recommendations relating to implementation of industry best practices as
appropriate based on Municipal organization.
Alliant is fully equipped to prepare benchmarking studies for the City, which is something we often do for our clients.
These benchmarks combine information from our municipalities, state government and pooling client database,
information from our insurance carrier partners, and industry available information. Additionally, we have purchased
access to national benchmarking databases. In the cases where clients have already pursued their own
benchmarking studies, our team is happy to supplement those studies with additional data and function. Beyond
the normal benchmarking comparison of retentions, limits, premium ratios, losses, program costs, and program
structure, we often develop benchmarking studies on unique risk issues. This information will serve as an integral
part of the recommendations given to the City on best practices.
10. Negotiate with carriers to secure any requested endorsements, riders, limits, and amendments.
Throughout the year, the Alliant team will work with the incumbent underwriters to secure documentation for policy
changes on an as needed basis.
11. Bind coverage as instructed by the City.
Alliant acknowledges and agrees.
12. Work as a liaison between the City and the carriers, including fielding questions from the City relating to
coverage issues between the City and carriers when necessary.
Alliant acknowledges and agrees. As the City’s broker, Alliant will help the City to clarify terms and conditions and
address other concerns as needed. Should a coverage dispute arise, Alliant has a fully staffed team of litigators
who serve as our in-house client claims advocates. Furthermore, as the largest public entity and municipal
brokerage firm in the nation, our relationships with our carrier partners is bar none.
13. Prior to the beginning of each fiscal year, submit a service plan identifying goals, objectives, and an action plan.
Alliant acknowledges and agrees. Each year, at the beginning of the fiscal year, the team will present a report on a
variety of topics including the State of the Market, a discussion on the service plan including goals and objectives
and action plan. We will highlight a plan of action to address alternative ways to fund for existing risk, new and
emerging risks, and items identified in our annual risk review (gap analysis).
14. Provide annual stewardship reports identifying accomplishments, and an update and status of pending projects.
As noted in our Defined Client Service and Marketing process, step 10 is the stewardship report. We use the
Stewardship as a way to debrief the prior year’s renewal, accomplishments, areas of focus help set goals for the
next year, and an overview of pending projects. We also discuss pending projects on recurring open items meetings
which can be held at a frequency as desired by the City. Open items reports formalize events helping the Alliant
team and City stay focused on unresolved items and allowing regular opportunities to discuss new risks and
operational issues.
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
15. Prepare an annual retention fund analysis forecast for use in determining appropriate retention levels.
The Alliant Specialty Analytics Group (SAG) works closely with our Claims and Risk Control teams to identify loss
trends. In addition, we can assist the City in understanding its Total Cost of Risk (which includes retention levels)
over various coverage lines. Working together with claims and risk control is a crucial step in the analysis process,
identifying the steps necessary to mitigate frequency and severity of claims.
Our team takes a quantitative, inward-looking approach, bringing clients an arsenal of tools and expertise to attack
their risk finance issues. We use a two-step process to drill down to the best possible outcomes for our clients: our
First-Rate analysis and utilization of our SCORE analytics tools.
First Risk Appetite and Risk Tolerance (First RATE)
› What it is: Calculation of an organization’s risk bearing capability in terms of Risk Appetite and Risk
Tolerance.
› Why it is different: Includes evaluation of company key financial metrics that are most indicative of the
company’s financial strength and ability to meet its business objectives against the negative impact to each
of those metrics that the company can withstand from unexpected retained losses.
› What it provides: Loss scenarios that calculate risk appetite and/or tolerance levels, by calculating the
likelihood of exceeding insurable risk appetite and tolerance levels under each risk financing option or
strategy, providing our clients additional decision-making criteria to compare each of the available options
or strategies.
16. Assist in risk exposure evaluation, and development and evaluation of traditional and alternative risk financing
mechanisms, which may be beneficial to the City.
Alliant has developed a 6-step risk analysis model that organizes and streamlines the way we perceive and analyze
risk. This risk assessment process helps us capture your entity’s unique risk profile. The goal of our analysis is to:
1. Understand and deal with the inherent complexities that come with public entity risks.
2. Provide an in-depth analysis and develop a risk profile that is unique to your organization.
3. Develop a proper risk transfer mechanism tailored to your organization.
4. Tailor our risk control offerings to reflect your specific risk profile.
This process is implemented from the onset of our partnership and is updated on an annual basis to help us identify,
analyze and pair our clients with the necessary portfolio of resources to mitigate against losses and improve
efficiencies or determine any serious or unanticipated gaps that exist. We will review the retentions and insurance
limits and provide you with a written report outlining our observations and recommendations. Overall, we will use
our unique six-part Risk Identification Model to identify and analyze your unique loss exposures so that we can
appropriately capture your specific risk profile to develop a tailored risk transfer program that directly impacts your
total cost of risk.
17. Attend meetings as requested. This may include meetings with Governing Body and City Staff.
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
Part of the Alliant account team is located right in Topeka. As part of our commitment to proactive client service and
strategic partnership, Alliant agrees to meet with the City as requested, including meetings with the Governing Body
and City Staff.
In addition to our regular communications, publications, and email alerts, among others, we also hold an annual
strategy meeting where the team has an opportunity to share information with clients and develop a list of
deliverables for the coming year. This meeting can be held as frequently as the City would like. At the onset of our
relationship with the City, we would also like to arrange for recurring open items meetings, which will allow the team
dedicated meeting time with the City to ensure no items slip through the cracks. These meetings are often held
weekly, bi-weekly or monthly. We can incorporate market developments into the recurring meeting cycle.
B. Administrative Support
The City relies on its insurance broker for numerous administrative functions throughout the year to aid in the timely
and accurate administration of its insurance program. These are tasks that are frequently time sensitive and detail-
oriented and require the broker to engage in effective coordination and communication with identified City staff. The
specific administrative services requested include but are not limited to the following:
1. Prepare and present an annual report describing coverage, exposure, and premium charges with
recommendations outlining options to contain costs without sacrificing coverage for potential catastrophic loss.
We will provide the City with an annual Stewardship report. For most clients, the report is delivered as part of our
renewal strategy meeting. We will summarize the goals and objectives set for the past year and what was
accomplished. We will review the current program, exposures and premium, provide recommendations and set
goals for the coming year. The analysis will outline options to contain costs, without sacrificing coverage.
Additionally, we will use this time to deliver a State of the Market address.
2. Assess insurance company stability, solvency, and service records.
We acknowledge and agree. The Alliant Market Security Team provides in-depth financial monitoring of insurance
carriers, intermediaries and managing general agents/underwriters (MGAs/MGUs), equipping clients with timely
insights to make informed decisions about their insurance partners.
3. Work with carriers to ensure timely issuance of binders, policies, and endorsements. Copies of all policies
should be provided to the City no later than ninety (90) days after policy inception.
4. Upon request, provide timely, written interpretation of coverage.
5. Process requests for certificates of insurance, bonds, and endorsements in a timely manner.
6. Ensure all insurance premiums are invoiced to the City in a timely manner.
7. Ensure all insurance premiums are paid directly to the carriers on behalf of the City in a timely manner.
Alliant acknowledges and agrees. We are happy to provide our Service and Quality Standards document for more
information.
8. Assist with claims reporting as requested.
Alliant acknowledges and agrees. Our extensive experience working with public entities, has allowed us to develop
a highly effective in-house claims department staffed by the most talented personnel in the industry who specialize
in large, complex claims. Our claims consultants average over 35 years of experience and operates as a national
team which affords borderless resources to our clients. Our team understands the process involved with large
claims and will develop effective strategies to ultimately drive positive outcomes and recoveries in critical situations.
Your lead claims advocate Robert Frey has the expertise and knowledge necessary to help manage the City’s claim
submittals.
9. Review insurance carrier recommendations for appropriateness.
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
Alliant acknowledges and agrees. We would be happy to provide our Service and Quality Standards document
for more information.
10. Obtain quarterly updated loss summaries from excess insurers for prior and current policy periods (not required
from carriers with no open claims).
The team will obtain quarterly loss summaries for prior and current policy periods, these can be requested anytime.
11. On an annual basis, or more frequently if requested by the City, perform an audit of excess carrier claim
management to assess reserving practices and overall performance of claims administration.
Alliant acknowledges and confirms. Typically, this is done bi-annually but we are open to do it more frequently,
including annually if requested. A non-formal option is available at no cost. However, should the City desire a more
extensive report, additional charges may apply.
12. Participate in quarterly and/or as needed meetings with identified City staff to review and stay apprised of issues
that may impact current coverage or the City’s position in the upcoming renewal process.
Alliant will be available to attend meetings to discuss all topics, as needed with the City. The service team is local.
13. Provide annual written confirmation from carriers that coverage was placed on a “net of commission” basis.
Alliant is amenable to provide the City with complete copies of all quotes, notating that commission is net.
14. When insurers don’t allow placement on “net of commission,” disclose the commission to the City and pass
commission savings to the City in the form of fee reductions.
Alliant acknowledges and agrees. Our goal is always to provide the City with the best available coverage at the
lowest price. There are carriers and some lines of coverage wherein if you ask them to net out commissions, it does
not result in a dollar-for-dollar premium reduction. For this reason, we will frequently take the commission and then
return it to the client in a manner that is allowable by law in their state. It is most frequently done as an offset to the
annual broker fee. In any event this information would be fully disclosed to the client prior to the transaction taking
place and included with details in our annual revenue disclosure.
15. Takes the primary role in completing bulk of renewal application information with the City’s assistance.
Alliant acknowledges and agrees. We will utilize prior submission information provided by the City, what we’ve
learned about the City over time, and publicly available information to pre-complete the renewal applications on the
City’s behalf. Ideally, we want to make the jobs of City easier, and prevent duplication in efforts, focusing on only
those areas that change year to year.
2. State if broker will provide all the services for the commission or fee quoted.
Confirmed. The tasks detailed in the scope of work are included in the fee proposed.
3. List areas which there will be an additional cost and list the estimated additional cost.
Based on our review of the scope of work, we do not anticipate additional fees. However, Alliant does offer additional
resources for fee that are outside of the requested Scope of Work.
C. BROKER’S EXPERIENCE
1. Demonstration of the Broker's knowledge and experience relative to the Scope of Work. Including a list of similar
projects and a description of the Broker's general organization and the year the company was established.
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
Our company roots date back to 1925 with the founding of Robert F. Driver Company. Today, Alliant is the leading
privately owned strategic risk and insurance advisor in the United States. The firm is well adept and hyper-focused
on addressing clients’ risk management and insurance brokerage consulting needs. Alliant has grown significantly
over the last several years and marks our success by aligning our employees on a common mission delivering
outstanding client-centric services.
With this deep history, Alliant has been providing services to entities and organizations of comparable
size and complexity to that of the City for 100 years.
Alliant has been a trusted partner to public entities for over 100 years, evolving into the
nation’s largest and most experienced brokerage firm serving government agencies.
Our commitment to the public sector took a significant step forward in 1977 when our
Chairperson and CEO, Tom Corbett, established our Irvine office with a singular focus—
delivering specialized risk management strategies, innovative insurance products, and
unmatched service tailored specifically to Public Entities. Since then, Alliant’s Public
Entity Practice has grown into the dominant force in the industry, setting the standard
for how governmental organizations manage risk. Tom Corbett remains actively
engaged in the service and brokerage of our public entity clientele, ensuring that our
firm’s leadership maintains a direct connection to the unique needs of public agencies.
This top-down commitment is a defining characteristic of Alliant, providing an
unparalleled level of expertise and advocacy that no other firm can match.
Over the decades, Alliant has continuously adapted to meet the evolving risks that
public entities face. What began as a brokerage focused on traditional property and
casualty insurance has expanded into a full-scale risk consulting powerhouse,
addressing the most pressing challenges of modern governance. Legislative shifts,
targeted cyber-attacks, extreme weather events, active shooter threats, and civil unrest
are just a few of the complex issues confronting our clients daily. Alliant has responded
by developing innovative solutions, from alternative risk financing strategies and self-insurance pools to
comprehensive cyber resilience programs and proactive loss prevention initiatives. Our team of dedicated
specialists works alongside public entities to build customized risk management frameworks that not only mitigate
exposures but also enhance financial stability and operational resilience.
As our practice has grown, so has our impact. With thousands of public sector clients nationwide, including many
in the Midwest, Alliant has played a crucial role in helping cities, counties, school districts, and other government
agencies thrive despite increasing financial and regulatory pressures. Our ability to anticipate emerging risks,
negotiate market-leading coverage, and provide forward-thinking risk management strategies has helped public
entities protect their assets, reduce costs, and serve their communities more effectively. Through deep
specialization, long-term industry partnerships, and an unwavering dedication to innovation, Alliant continues to
lead the way in shaping the future of public entity risk management.
A sample list of Alliant clients, with scope of work and operations similar to the City include:
Cities Counties
› City of Anaheim, CA › Anne Arundel County, MD
› City of Ann Arbor, MI › Cook County, IL
› City of Austin, TX › Dougherty County, GA
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
› City of Bryan, TX › King County, WA
› City of Charlotte, NC › Los Angeles County, CA
› City of Chicago, IL › Mecklenburg County, NC
› City of Detroit, IL › Pima County, AZ
› City of Kansas City, KS › Prince William County, VA
› City of Las Vegas, NV › Sedgwick County, KS
› City of Long Beach, CA › Shawnee County, KS
› City of Maricopa, AZ › Snohomish County, WA
› City of Overland Park, KS › San Francisco, CA
› City of Portland, OR › Wake County, NC
› City of Sacramento, CA › Wyandotte County, KS
› City of San Francisco, CA
› City of Shreveport, LA
2. Identify the primary broker and members of the service team who will participate in the daily administration of
the City’s account and provide a description of qualifications, names, relevant experience, and office location
of each.
On the following pages we have included a team chart with a write-up for each member of the proposed Service
Team. Biographies for all team members available upon request.
TEAM MEMBER ROLE EXPERIENCE & PROPOSED RESPONSIBILITIES
Primary Team
Kent Miller Primary Broker/ Kent has over 30 years of experience working with public entities,
Senior Vice President Authorized similar in size to the City. A partial list of clients include: Shawnee
Overland Park, KS Signatory County, Baker University, City of Ames(IA), MTAA (Metropolitan
Designations: CIC Topeka Airport)
Jan Mason Account Jan has over 30 years of experience working with public entities,
First Vice President Executive similar in size to the City. A partial list of clients include: Shawnee
Overland Park, KS County, Baker University, City of Ames(IA), MTAA (Metropolitan
Designations: CPCU, Topeka Airport)
AAI, CIC
Courtney Ramirez Technical Peer Courtney has over 23 years of experience working with public
Senior Vice President Review/Program entities, similar in size to the City. A partial list of clients include:
Irvine, CA Liaison Cities of Kansas City (KS), Austin (TX), Las Vegas (NV),
(Corporate Office) Sacramento (CA), Counties of Prince William (VA), Wyandotte,
Designations: ARM, Johnson County Community College District
CIC, CISR
Account Support – The primary broker and service team will be supported by a deep and experienced bench of
experts including a dedicated claims advocate and loss control team.
3. List the number of licensed property and casualty staff with five years of commercial lines experience, a
Chartered Property Casualty Underwriter (CPCU) designation, or an Associate in Risk Management (ARM)
designation, for the following categories: i. Brokers; ii. Agents; iii. Other professional staff.
Alliant has more than 14,000 employees, and many of our associates have held their licenses for 20+ years and
have pursued and received advanced training and designations. The primary team’s experience and designations
have been listed above.
4. List which category of Kansas commercial premium volume, other than personal lines and benefits, describes
this company: $500,000 to $999,999; $1,000,000 to $4,999,000; $5,000,000 to $10,000,000; $10,000,001 to
$20,000,000; Greater than $20,000,000.
In total, Alliant’s commercial premium volume in Kansas exceeds $20,000,000.
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
5. List at least three Kansas public entity accounts and the dates of service, including the name and phone number
of the primary contact for similar projects done by the personnel to be involved in these projects. For this section
you are encouraged to list all Kansas public entity accounts or provide attachment.
Our clients are our best measures of success, and we encourage the City to reach out to all listed client references.
UNIFIED GOVERNMENT OF WYANDOTTE COUNTY AND KANSAS CITY
Contact Name/Title: Dave Wimberly, Sr. HR Business Partner/Risk Manager
Phone/Email: 913-573-5666 / dwimberly@wycokck.org
Service Period: 2023 – Present
JOHNSON COUNTY COMMUNITY COLLEGE DISTRICT
Contact Name/Title: Sandra Warner, Executive Director, Mission Continuity & Risk Management
Phone: 913-469-2552 / swarner@jcc.edu
Service Period: 2022 – Present
SHAWNEE COUNTY, KANSAS
Contact Name/Title: Lisa J Schmitt, County Clerk
Phone: 785-251-4155 / lisa.schmitt@snco.us
Service Period: Kent and Jan worked with the County at another firm for 25+ years
6. Provide evidence broker maintains public entity insurance portfolios that exceed a combined $750,000 in annual
premiums. Include the dates of service, including the name and phone number of the primary contact for each
account.
With a proven track record of serving over 10,000 public entity clients across the nation, Alliant’s influence in the
public entity marketplace is unparalleled. The largest Public Entity account we currently write is Public Risk
Innovation, Solutions and Management (PRISM)- formerly CSAC EIA. PRISM is the oldest and largest joint powers
authority in the nation, serving 56 of the 58 counties within the State of California, 70% of the municipalities, among
others.
The following table is a sample list of a few of Alliant’s accounts that exceed $750,000 in annual premiums.
CLIENT PREMIUM SERVICE DATE PRIMARY ACCOUNT CONTACT
Public Risk Innovation Solutions $250M+ 1984 to Present Gina Dean / 916-850-7300
and Management (fka CSAC
Excess Insurance Authority)
State of Minnesota $8M+ 2020 to Present Gary Westman / 651-201-3030
City of Austin $7.5M+ 2015 to Present Benny VandenAvond / 512-974-3264
City of Las Vegas $3M+ 2020 to Present John Raftery / 702-229-5048
City of Sacramento $20M+ 1992 to Present Patrick Flaherty / 916-808-8587
Shawnee County, KS $2.5M+ 2025 to Present Lisa Schmitt / 785-251-4155
D. SERVICES AVAILABLE
1. List the in-house services available and included for the proposed commission or fee.
We strongly believe all loss control services provided to our clients should be focused on their needs and not
focused primarily on the needs of the insurance company. There can be tremendous benefits from loss control
services that take into consideration a client’s exposures, needs, and culture. We believe a collaborative risk
management approach that includes the client, broker, underwriter, and loss control representative is the best
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Proposal Response
solution to addressing your needs. Our loss control services will be focused on identifying and reducing exposures
and will be part of an overall risk management program strategy.
Alliant Risk Management Center
The Alliant Risk Management Center (RMC) is a unique web-based software suite of safety and risk management
tools designed to empower your organization’s risk prevention efforts. As part of our transition process, we will host
a virtual demo for the City staff. Complimentary access and training will be provided to those individuals
designated by the City Risk Management.
The RMC allows you to reduce risk and improve workplace safety by creating effective risk mitigation programs. It
is easy to access and use and provides a cost-effective risk reduction and safety center for your entire organization.
Alliant’s Risk Management Center is right for any organization wanting to proactively manage risk exposures to
reduce claims, losses, and associated costs.
› Safety Library—Access a database of document templates and training courses, created to help
companies mitigate risk and reduce losses.
› Online Training—Deliver employee safety training efficiently and effectively.
› Incident Management Tools—Automate safety audits, field inspections, and corrective action reporting
while complying with OSHA reporting requirements.
› HR Compliance Solutions—Access HR best-practice templates, training, news alerts, and expert advice.
The RMC provides tools to not only drive your TCOR by reducing frequency and severity, but can also enhance
your compliance efforts through the following tracks:
› COI Track – Manage the Certificate of Insurance (COI) process and ensure your business is protected
from unexpected liability.
› Incident Track – Report claims and reduce incidents. Track employee injuries and related time off work,
conduct incident analyses, and run OSHA 300 Logs.
› SDS Track – Comply with the new Globally Harmonized System.
› Audit Track – Create audits, surveys, questionnaires, and self-assessments.
› HR Essentials – Achieve HR compliance, enabled through online educational materials, an HR & Benefits
library, and access to on-demand experts.
› BBS Track – Cultivate a safety culture throughout your organization with a Behavior-Based Safety (BBS)
Program. Ensure employees are doing their jobs safely
› Safety Observation Track – Perform and track safety observations and demonstrate job compliance.
› Job Description Track – Build job descriptions that clearly communicate employee responsibilities and
job-related health and safety requirements.
› Training Track – Automate your entire employee training process. Schedule, track, and document training
with a database of training titles.
› Online Risk Management Library – Access a multitude of bilingual risk management documents and
resources.
› Loss Control Inspection Services – Attain certified experts to analyze current workplace conditions and
environmental waste disposal programs, conduct on-site training, and assist with the management,
tracking, and reporting of compliance issues.
2. List the in-house services available, but not included for the proposed commission or fee.
All of the items in the requested RFP scope of work are included in our proposed Fee. A list of additional services
is attached to the cost proposal.
E. FEE PROPOSAL
Brokers must complete and submit Attachment C: Fee Proposal separately from technical proposal packets and
information. The broker services with insurance premiums be quoted out of net commissions.
Please see the completed Attachment C Fee Proposal form uploaded separately as part of our response.
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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Event # 3175-0
Name: Professional Insurance Broker and Services
Reference: Professional Insurance Broker and Services
Description: The City of Topeka is requesting proposals for a professional insurance broker to represent the
City in various insurance markets, including property, casualty, excess workers compensation,
other insurances, and related services.
Buyer: Dawn Lacy Status: Open
Event Type: RFP Currency: USD
Category: PROFESSIONAL SERVICES Sub Category: OTHER
Sealed Bid: Yes Respond To All Lines: Yes
Q & A Allowed: Yes Number Of Amendments: 0
Event Dates
Preview: Q & A Open: 03/21/2025 09:01:00 AM
Open: 03/21/2025 09:00:00 AM Q & A Close: 04/10/2025 05:00:00 PM
Close: 04/16/2025 02:00:00 PM Dispute Close:
Terms And Conditions
General
General
Read all terms and conditions before registering or responding to a bid event.
Thank you for your interest in registering online to do business with the City of Topeka. All data in this website is subject to the
Statues of the State of Kansas and ordinances contained in the Topeka Municipal Code. The City of Topeka shall not be held liable
or legally bound by any software limitation or defect. The City of Topeka operates under and is subject to the Central Time Zone
(CST or CDT).
The City of Topeka strives to include as many suppliers as possible to enhance the competitive sealed bidding process. The city is
unable to include every supplier in all events that they may be able to quote on. Registration on the city's e-pro website does not
guarantee an organization will receive notification of every bidding opportunity.
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Event # 3175-0: Professional Insurance Broker and Services
Disclaimer
The City of Topeka attempts to maintain continuous access to the supplier portal. However, from time to time, access may be
interrupted or prevented due to maintenance, site problems, Internet problems, or problems experienced by the user due to the
user’s computer system. The city makes no warranty that the supplier portal will be uninterrupted or error-free. Regardless of the
source of any problem, it is the user’s responsibility to ensure that its bid is timely received. Because of the discrepancies inherent
in timing mechanisms (e.g. cell phones, computers, mobile devices), the bid time will be determined based upon the time indicated
on the city server for the Strategic Sourcing application. If the user does not submit its bid at or before the time indicated on the
City server for the Strategic Sourcing application, the bid will be electronically rejected by the Strategic Sourcing application as
untimely.
The City shall not be liable for any direct, indirect, incidental, special, consequential, or exemplary damages, including but not
limited to damages for loss of profits, goodwill, use, data, or other intangible losses resulting from: (i) the use or the inability to use
the supplier portal; (ii) unauthorized access to or alteration of the user’s transmissions or data; or (iii) any other matter relating to
the supplier portal.
It shall be the bidder’s responsibility to advise the City of Topeka of any specifications, language, other requirements, or
combinations thereof that restrict or limit bidding. Such notification must be submitted in writing and must be received by the
Contracts and Procurement Division no later than five (5) days prior to the bid closing. The specifications were written with the
intent of permitting competitive bidding. The City of Topeka reserves the right to waive minor deviations in the specifications that
inadvertently restrict bidding to a single manufacturer (or vendor) or when such deviations do not alter or deter the City from
accomplishing the intended use or function. Each bid shall include descriptive literature and specifications for the product.
However, the provision of this material shall not be considered a substitute for listing deviations.
Amendments to Bids: To ensure maximum access opportunities for users, events and solicitations shall typically be posted for a
minimum of ten (10) days, and no amendments shall typically be made within the last three days before the event or solicitation is
due. Bidders and vendors are cautioned that the competitive nature of their offers could be affected if their submission does not
include all amendments. For this reason, bidders and vendors are advised to revisit all solicitations to which they intend to respond
three (3) days prior to the due date. It is the bidder's or vendor's responsibility to check the website from time to time for updates
to events and solicitations and to pick up additional addenda and information.
All bids shall be considered firm for a period of forty-five (45) calendar days from the bid opening date, unless otherwise stated in
the bid specification document(s).
If bidders have a concern about bid specifications or any term or condition that they believe restricts competition, bidders must
contact, in writing, the procurement buyer assigned no later than five (5) days prior to bid closing. Upon receipt, the procurement
buyer will research the issue and provide a response within five (5) days. Failure to submit a question or concern within the five (5)
day period will waive any right the bidder may have to challenge the bid or a bid award.
Standard Terms and Conditions
Contractural Provision
City of Topeka
Department of Administrative and Financial Services
Contracts and Procurement Division (Rev 06.2021)
CONTRACTUAL PROVISIONS
1.TERMS HEREIN CONTROLLING PROVISIONS
It is expressly agreed that the terms of each and every provision in this Attachment shall prevail and control over the terms of any
other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.
2.AGREEMENT WITH KANSAS LAW
All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.
3.TERMINATION DUE TO LACK OF FUNDING
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Event # 3175-0: Professional Insurance Broker and Services
If, in the judgment of the City Manager, sufficient funds will not be available to continue the functions performed in this agreement
and for the payment of the charges hereunder, City may terminate this agreement at the end of its current and any succeeding
fiscal year. City agrees to give written notice of termination to contractor at least 30 days prior to the end of its current fiscal year.
Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided City under the
contract. City will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus
contractual charges incidental to the return of any such equipment. Upon termination of the agreement by City, title to any such
equipment shall revert to contractor at the end of City’s current fiscal year. The termination of the contract pursuant to this
paragraph shall not cause any penalty to be charged to the City or the contractor.
4. TERMINATION FOR CONVENIENCE
The Director of Contracts & Procurement or designee may terminate performance of work under this contract in whole or in part
whenever the Director determines that the termination is in the best interest of the City. In the event of termination, the Director
or designee shall provide the Contractor written notice at least thirty (30) days prior to the termination date. The termination shall
be effective as of the date specified in the notice. The Contractor shall continue to perform any part of the work that may not have
been terminated by the notice.
5.DISCLAIMER OF LIABILITY
No provision of this contract will be given effect that attempts to require the City to defend, hold harmless, or indemnify any
contractor or third party for the City’s acts or omissions. The City’s liability is limited to the liability established in the Kansas Tort
Claims Act, K.S.A. 75-6101 et seq.
6.ANTI-DISCRIMINATION CLAUSE
The contractor agrees: (a) to comply with all federal, state, and local laws and ordinances prohibiting unlawful discrimination and
to not unlawfully discriminate against any person because of age, color, disability, familial status, gender identity, genetic
information, national origin or ancestry, race, religion, sex, sexual orientation, veteran status or any other factor protected by law
in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or
advertisements for employees, the phrase “equal opportunity employer;” and (c) to include those provisions in every subcontract
or purchase order so that they are binding upon such subcontractor or vendor. The contractor understands and agrees that the
failure to comply with the requirements of this paragraph may constitute a breach of contract, and the contract may be cancelled,
terminated or suspended, in whole or in part by the City of Topeka.
7.ACCEPTANCE OF CONTRACT
This contract shall not become effective until the legally required approvals have been given.
8.ARBITRATION, DAMAGES, WARRANTIES
Notwithstanding any language to the contrary, no interpretation shall be allowed to find the City or any department or division
thereof subject to binding arbitration. Further, the City of Topeka shall not be subject to attorney fees and no provision will be
given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and
fitness for a particular purpose.
9.REPRESENTATIVE’S AUTHORITY TO CONTRACT
By signing this contract, the representative of the contractor thereby represents that such person is duly authorized by the
contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions
thereof.
10.RESPONSIBILITY FOR TAXES
The City of Topeka shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be
imposed or levied upon the subject matter of this contract.
11.INSURANCE
The City of Topeka shall not be required to purchase any insurance against loss or damage to any personal property to which this
contract relates. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), and the claims provisions of the
Code of the City of Topeka (Section 3.35.010 et seq.), the contractor shall bear the risk of any loss or damage to any personal
property in which the contractor holds title.
CONTRACTOR:_____________________________________________
AUTHORIZED SIGNATURE:_____________________________________________
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Event # 3175-0: Professional Insurance Broker and Services
Purchase Order Terms and Conditions
TERMS AND CONDITIONS
1.PAYMENTS AND INVOICING: Payments will be made in accordance with the terms of this order or the Seller’s invoice whichever is
more favorable to the City. All invoices must include the Purchase Order Number and should be mailed to:
City of Topeka, KS
Accounting Division
215 SE 7th Street, Room 358
Topeka, KS 66603-3914
2.ACCEPTANCE OF PURCHASE ORDER: A purchase order is given for immediate acceptance by the Seller. Unless promptly notified
to the contrary, the City will assume the Seller accepts the order as written and will make delivery as specified on the purchase
order.
3.ENTIRE AGREEMENT: All specifications, drawings and data submitted to the Seller with this order or the bid solicitation for this
order are hereby incorporated herein and made part hereof. No changes in quantities, prices, specifications, terms or shipping
instructions will be allowed except on authority of the City of Topeka, Contracts & Procurement Division.
4.TRANSPORTATION CHARGES: Transportation expenses for all shipments shall be prepaid to destination (FOB Destination,
prepaid and allowed) unless otherwise agreed to by the parties and specified on the purchase order. No charges will be allowed by
the City for transportation, packing, handling, or containers unless otherwise authorized in the purchase order or by the City of
Topeka, Contracts & Procurement Division.
5.INSPECTION: Materials or equipment purchased are subject to inspection and approval at the City’s destination. The City of
Topeka reserves the right to reject and refuse acceptance of items which are not in accordance with this order. Rejected materials
or equipment shall be removed by or at the expense of the Seller.
6.WARRANTY: The Seller warrants that all goods and services furnished will conform to the terms of this order and that they will be
free from latent and patent defects in materials, workmanship and free from such defects in design. The City may return any
nonconforming or defective items to the Seller or require correction or replacement of the item at the time the defect is
discovered, all at the Seller’s risk and expense.
7.TAXES: Unless otherwise indicated on this order, the City of Topeka is exempt from Federal Excise Tax, State taxes and local
taxes. Tax Exemption Certificates will be furnished upon request.
8.EQUAL EMPLOYMENT OPPORTUNITY: State of Kansas State Statute K.S.A. 44-1030 shall be a material term of this contract.
9.HOLD HARMLESS: It is agreed that the goods, materials, equipment or services rendered shall comply with all Federal, State or
Local laws relative thereto, and that the Seller shall defend all actions or claims brought and save harmless the City or its officials
or employees from loss, cost or damage by reason of actual or alleged infringement of letters patent, or for any other reason.
10.DEFAULT: In case of default or breach by the Seller, the City may procure the goods or services from other sources and charge
the Seller as liquidated damages any excess cost or damages occasioned thereby.
11.INQUIRIES: Questions concerning the purchase order may be made to:
CONTRACTS & PROCUREMENT DIVISION
City of Topeka
215 SE 7th Street, Room 60
Topeka, KS 66603-3914
TEL: 785-368-3749
FAX: 785-368-4499
Terms and Conditions
STANDARD TERMS AND CONDITIONS
Qualification Based Selection (RFP, RFQ, etc.)
Includes Architectural, Engineering, and Appraisal Services for Public Buildings and Improvements
March 24, 2025 Page 4
11:32:44 AM
Event # 3175-0: Professional Insurance Broker and Services
1. READ ALL STANDARD TERMS AND CONDITIONS, SPECIAL TERMS AND CONDITIONS AND THE SCOPE OF WORK CAREFULLY.
Failure to abide by all the conditions of this request may result in the rejection of a proposal. Inquiries about this request must be
addressed during the open question and answer period. Proposals including attachments (proposal, drawings, photographs, etc.)
shall be submitted through the City’s online bidding portal.
2. SINGLE POINT OF CONTACT: The single point of contact for all inquiries, questions, or requests shall be the City of Topeka
Contracts and Procurement Buyer or their designee initiating this solicitation. All communications shall be directed to the Buyer. No
communication is to be had with any other City employee or representative while the bidding event is open and until a contract
and/or purchase order is awarded and issued. Bidders may have contact with other City employees or representatives during
negotiations, contract signing, or as otherwise specified in the solicitation documentation.
3. NEGOTIATED PROCUREMENT: The City reserves the right to negotiate with the selected bidder of this solicitation. The final
evaluation and award is made by the Procurement Negotiating Committee (Committee), which consists of the Department Director
of the originating department, the Director of Administrative and Financial Services, the Director of Contracts and Procurement, or
their designees. (For architectural, engineering and appraisal services, the City Engineer or designee will take the place of the
Director of Contracts and Procurement or designee.)
4. APPEARANCE BEFORE COMMITTEE: Bidders may be required to appear before the Committee to explain their understanding and
approach. The Committee may request additional information. Bidders are prohibited from electronically recording these meetings.
All information received prior to the cut-off time will be considered as part of the bidder’s best and final offer. No additional
revisions shall be made after the specified cut-off time unless requested by the Committee.
5. QUESTIONS & ADDENDA: All questions shall be submitted during the open questions period section of the City’s online bidding
portal. It shall be the bidder’s responsibility to monitor the City’s bidding portal for answers to questions and any addenda issued
that may alter or change the scope of the solicitation. Any and all binding modifications to the solicitation shall be made by
addendum.
6. PRE-PROPOSAL CONFERENCE: If so noted, all Pre-Proposal Conferences will be scheduled and information posted on the
Meetings section in the solicitation. Attendance is typically not mandatory, but is strongly encouraged. At the Pre-Proposal
Conference impromptu questions will be permitted and spontaneous unofficial answers will be provided when possible. However,
bidders should clearly understand that the only official answer or position of the City will be by written and issued by addendum.
7. COST OF PREPARING PROPOSAL: The cost of developing and submitting the proposal is entirely the responsibility of the bidder.
This includes costs to determine the nature of the engagement, preparation of the proposal, submitting the proposal, negotiating
the contract, and other costs associated with the solicitation.
8. EVALUATION OF PROPOSALS: Award shall be made through the qualification based selection process. Consideration and
evaluation of such proposals will include but not be limited to:
• Adequacy and completeness of proposal;
• Compliance with the terms and conditions of the request;
• Experience in providing like services or products;
• Qualified staff;
• Methodology in accomplishing objectives;
• Response format as required by this request;
• Price; and
• Any other requirements specific to the service or product as outlined by the City of Topeka.
9. ACCEPTANCE OR REJECTION: The City reserves the right to accept or reject any or all proposals or part of a proposal; to waive
any informalities or technicalities; clarify any ambiguities in proposals; modify criteria in the solicitation; and unless otherwise
specified, to accept any item in a proposal.
10. CONTRACT: The successful bidder may be required to enter into a written contract with the City, which will incorporate the
Contractual Provisions Attachment and Contractor’s Statement of Agreement. No contract shall be considered to have been
entered into by the City unless executed by the City Manager and the vendor. Professional service contracts exceeding fifty
thousand dollars (50,000) must be approved by the Governing Body prior to being executed by the City Manager.
11. CONTRACT DOCUMENTS: In the event of a conflict in terms of language among the documents, the following order shall
govern:
• Contractual Provisions Attachment and Contractor’s Statement of Agreement, if incorporated in the Contract;
• Written modifications to the executed contract;
• Written contract signed by the parties;
12. OPEN RECORDS ACT: All proposals become the property of the City of Topeka. Kansas law requires all information contained in
proposals to become open for public review (with certain exceptions available under the Act) once a contract is signed or all
proposals rejected.
13. FEDERAL, STATE AND LOCAL TAXES – GOVERNMENTAL ENTITY: Unless otherwise specified, the price as negotiated shall
include all applicable federal, state, and local taxes. The successful vendor shall pay all taxes lawfully imposed on it with respect to
any product or service delivered in accordance with this solicitation. The City of Topeka is exempt from state sales or use taxes,
and federal excise taxes. These taxes shall not be included in the bidder’s price quotations.
14. SUSPENSION FROM BIDDING: Any vendor who defaults on delivery as defined in this solicitation may, at the discretion of the
Director of Contracts and Procurement, be barred from bidding or receiving an award on any subsequent solicitation for a period of
March 24, 2025 Page 5
11:32:44 AM
Event # 3175-0: Professional Insurance Broker and Services
time to be determined by the City.
15. INSURANCE: The City shall not be required to purchase any insurance against loss or damage to any personal property nor
shall the City establish a self-insurance fund to protect against any loss or damage. Subject to the provisions of the Kansas Tort
Claims Act, the vendor shall bear the risk of any loss or damage to any personal property.
16. CASH BASIS AND BUDGET LAWS: All contracts are subject to the State of Kansas Cash Basis and Budget laws. [K.S.A. 10-1101;
79-2925 et seq.] Any obligation incurred as a result of the issuance of the contract or purchase order binds the City only to the
extent that funds are available at the time payment is required.
City Legal Approval February 8, 2022
RFP Special Provisions
SPECIAL PROVISIONS
Proposal Format: The following information shall be part of the technical proposal: Vendors are instructed to prepare their
Technical Proposal following the same sequence as this section of the Request For Proposal.
(1)Transmittal letter which includes the following statements:
(a)That the vendor is the prime contractor and identifying all subcontractors
(b)That the vendor is a corporation or other legal entity
(c)That no attempt has been made or will be made to induce any other person or firm to submit or not to submit a proposal
(d)That the vendor does not discriminate in employment practices with regard to race, color, religion, age (except as provided by
law), sex, marital status, political affiliation, national origin or disability
(e)That no cost or pricing information has been included in the transmittal letter or the Technical Proposal. Pricing information, if
requested, shall be uploaded as separately named electronic file.
(f)That the vendor presently has no interest, direct or indirect, which would conflict with the performance of services under this
contract and shall not employ, in the performance of this contract, any person having a conflict
(g)That the person signing the proposal is authorized to make decisions as to pricing quoted and has not participated, and will not
participate, in any action contrary to the above statements;
(h)Whether there is a reasonable probability that the vendor is or will be associated with any parent, affiliate or subsidiary
organization, either formally or informally, in supplying any service or furnishing any supplies or equipment to the vendor which
would relate to the performance of this contract. If the statement is in the affirmative, the vendor is required to submit with the
proposal, written certification and authorization from the parent, affiliate or subsidiary organization granting the City and/or the
federal government the right to examine any directly pertinent books, documents, papers and records involving such transactions
related to the contract. Further, if at any time after a proposal is submitted, such an association arises, the vendor will obtain a
similar certification and authorization and failure to do so will constitute grounds for termination of the contract at the option of the
City
(i)Vendor agrees that any lost or reduced federal matching money resulting from unacceptable performance in a contractor task or
responsibility defined in the Request, contract or modification shall be accompanied by reductions in City payments to contractor
and
(j)That the vendor has not been retained, nor has it retained a person to solicit or secure a City contract on an agreement or
understanding for a commission, percentage, brokerage or contingent fee, except for retention of bona fide employees or bona fide
established commercial selling agencies maintained by the vendor for the purpose of securing business. For breach of this
provision, the Committee shall have the right to reject the proposal, terminate the contract and/or deduct from the contract price
or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee or other benefit.
Vendor's Qualifications: The vendor must include a discussion of the vendor's corporation and each subcontractor if any. The
discussion shall include the following:
(a)Date established
(b)Ownership (public, partnership, subsidiary, etc.)
(c)Number of personnel, full and part time, assigned to this project by function and job title
(d)Data processing resources and the extent they are dedicated to other matters
(e)Location of the project within the vendor's organization
(f)Relationship of the project and other lines of business and
(g)Organizational chart
The contractor shall be the sole source of contact for the contract. The City will not subcontract any work under the contract to
any other firm and will not deal with any subcontractors. The Contractor is totally responsible for all actions and work performed
by its subcontractors. All terms, conditions and requirements of the contract shall apply without qualification to any services
performed or goods provided by any subcontractor.
March 24, 2025 Page 6
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Event # 3175-0: Professional Insurance Broker and Services
A description of the vendor's qualifications and experience providing the requested or similar service including resumes of
personnel assigned to the project stating their education and work experience. The vendor must be an established firm recognized
for its capacity to perform. The vendor must be capable of mobilizing sufficient personnel to meet the deadlines specified in the
Request.
A timeline for implementing services.
Payment: To be negotiated.
Insurance Req with Errors and Omissions Coverage
INSURANCE REQUIREMENTS
WORKERS COMPENSATION:Contractor’s, when required by law must maintain in effect throughout the life of this contract, Workers
Compensation insurance to cover the contractor’s employees, in full limits as required by statute.
INSURANCE RESP0NSIBILITY & LIABILITY:Notwithstanding any language to the contrary, no interpretation shall be allowed to find
the City or any of its departments, officers or employees responsible for loss or damage to persons or property as a result of the
contractor’s actions.
CONTRACTOR SHALL MAINTAIN MINIMUM COVERAGE AS FOLLOWS:
Commercial General Liability:
Per Occurrence$1,000,000
General Aggregate$2,000,000
Products & Completed Operations Coverage Aggregate$2,000,000
Property Damage per occurrence$100,000
Automobile Liability
Combined Single Limit for Bodily Injury and Property Damage Aggregate$500,000
Professional Liability (Errors and Omissions)
Provide separate “claims made” form
Per Claim$1,000,000
General Aggregate$2,000,000
CERTIFICATES OF INSURANCE: Certificates of Insurance should be issued immediately after the Contractor received notification of
award and prior to the notice to proceed. The Contractor must not commence any work under this Contract until Purchase Orders
are issued by the City of Topeka.
NAMED INSURED: The City of Topeka shall be named as an additional insured party on the Certificate of Liability Insurance.
NOTIFICATION OF ALTERATION OR MATERIAL CHANGE OR CANELLATION: A minimum of ten (10) days written notification must be
given by an insurer or any alteration, material change, or cancellation affecting any certificates or policies of insurance as required
under this Contract. Such required notification must be sent via Registered or Certified Mail to the address below:
City of Topeka
Contracts & Procurement Division
215 SE 7th Street, Room 60
Topeka, KS 66603
Attachments
March 24, 2025 Page 7
11:32:44 AM
Event # 3175-0: Professional Insurance Broker and Services
Attachment
Event 3175 RFP Professional Insurance Broker & Services.pdf
Event 3175 Attachment A - City Information.pdf
Event 3175 Attachment B - Insurance Schedule.pdf
Event 3175 Attachment C - Fee Proposal Form.docx
Commodity Codes
Commodity Code Description
918 CONSULTING SERVICES
948 HEALTH RELATED SERVICES (FOR HUMAN SERVICES SEE CLASS
952)
952 HUMAN SERVICES
Line Details
Line 1: Request for Proposals
Description: Enter 1.00 in both Quantity and Cost fields on your line item response. Upload your Technical Proposal and
SEPARATE Completed Attachment C - Fee Proposal with your response. You must select SUBMIT in order to submit
your RFP bid response.
Item: INSURANCE BROKER Request for Proposals
Commodity 918 CONSULTING SERVICES
Code:
Quantity: 1.000 UOM: EA
Requested 01/06/2026
Delivery Date:
Require Yes Price Breaks Allowed: No Alternate Items No
Response: Allowed:
Add On No
Charges
Allowed:
Line 1 Distributions
Event Company Dist Company Acct Unit Account Percent
1 1 6405020105 52502 100.000%
March 24, 2025 Page 8
11:32:44 AM
Division of Procurement and Grants Management
procurement@topeka.org
City Hall, 215 SE 7th St., Room 60
Tel: 785-368-3749
Topeka, KS 66603
PROFESSIONAL INSURANCE BROKER AND SERVICES
REQUEST FOR PROPOSALS
INTRODUCTION
The City of Topeka (City) is requesting proposals for a professional insurance broker (Broker) to
represent the City in various insurance markets, including property, casualty, excess workers’
compensation, other insurances, and related services. The company must be a qualified Broker in
the public entity market and will serve as Broker of Record. The City is not requesting insurance
quotations at this time and expressly prohibits prospective brokers from quoting or approaching
carriers at this time. The contract will be non-exclusive.
BACKGROUND INFORMATION
The City is a full-service city with an annual operating budget of $399.2M, under a
Mayor/Council/Manager form of government. The City Manager is the administrative head of
the government and is directly responsible to the Governing Body. The City provides water
treatment, wastewater treatment, and solid waste. The City has 1,243 employees which support
125,475 citizens within the Topeka metropolitan area, and is made up of ten City departments as
follows:
A. Financial Services
B. Fire
C. Human Resources
D. Information Technology (IT)
E. Legal
F. Municipal Court
G. Planning
H. Police
I. Public Works
J. Utilities
The City operates an in-house risk management program that works with all departments to
promote workplace safety and mitigating areas of risk. The broker selected will work in close
consultation with staff from both the risk management team and City’s legal department.
Page 1 of 7
Attachment A provides additional information pertinent to the City of Topeka.
Attachment B outlines the City’s insurance schedule for fiscal year 2024-2025. The City
currently self-insures automobile liability and workers’ compensation exposures. The City’s
current Self-Insured-Retention for liability is set at $500,000.00; and for Excess Workers’
Compensation it is set at $750,000.00. The City purchases insurance excess of self-insured
retentions.
SCOPE OF WORK
The intent of this RFP is to solicit proposals to provide insurance agency/brokerage services,
which will include but not be limited to the following specific responsibilities:
A. General
The primary responsibility of the City’s insurance broker is to procure insurance coverage for the
City in a comprehensive and fiscally responsible manner. The selected broker must have access
to the global insurance marketplace to secure quality insurance coverage for the City at a
competitive rate. A summary of the City’s Current insurance program is attached as Appendix B.
Specific services requested for securing insurance coverage include but are not limited to the
following:
1. Work with the City to formulate marketing and/or renewal goals, timelines, and
objectives which aid in successful securement of insurance coverages effective
December 30, 2025, and thereafter.
2. Develop a complete understanding of the City’s loss funding program and its
objectives, both short and long term.
3. Keep City staff advised of significant developments in the public entity risk
management and insurance marketplace, including informing the City of new or
additional coverages that may be applicable to the City
4. Access all necessary insurance carriers either directly or by use of a secondary
broker. The use of a secondary broker must be disclosed to the City.
5. At the direction of the City, prepare insurance coverage specifications and market
programs prior to expiration of policies. Indicate in writing markets being
approached and coverage and deductible/retention options being considered.
6. Assist the City in managing its insurance program(s), including loss reporting,
insurance accounting, communications and planning. Act as the liaison and
advocate for the City with carrier underwriters and claims staff.
7. Provide all carrier renewal quotations and reveal commission rates (if applicable)
received from carrier underwriters with detailed recommendations to the City of
which proposal would best meet the City’s needs concerning coverage and cost no
later than 60 days prior to the expiration of the current policies.
Page 2 of 7
8. Verify the accuracy and adequacy of policies, endorsements, coverage, and
premiums, noting in writing any variations from the previous year, or from
conformance with specifications and any negotiations conducted with
underwriters.
9. Assist in determining proper limits and coverage for exposures common to cities
of similar size and scope of services to the City of Topeka. Make
recommendations relating to implementation of industry best practices as
appropriate based on Municipal organization.
10. Negotiate with carriers to secure any requested endorsements, riders, limits, and
amendments.
11. Bind coverage as instructed by the City.
12. Work as a liaison between the City and the carriers, including fielding questions
from the City relating to coverage issues between the City and carriers when
necessary.
13. Prior to the beginning of each fiscal year, submit a service plan identifying goals,
objectives, and an action plan.
14. Provide annual stewardship reports identifying accomplishments, and an update
and status of pending projects.
15. Prepare an annual retention fund analysis forecast for use in determining
appropriate retention levels.
16. Assist in risk exposure evaluation, and development and evaluation of traditional
and alternative risk financing mechanisms, which may be beneficial to the City.
17. Attend meetings as requested. This may include meetings with Governing Body
and City Staff.
B. Administrative Support
The City relies on its insurance broker for numerous administrative functions throughout the year
to aid in the timely and accurate administration of its insurance program. These are tasks that are
frequently time sensitive and detail-oriented and require the broker to engage in effective
coordination and communication with identified City staff. The specific administrative services
requested include but are not limited to the following:
1. Prepare and present an annual report describing coverage, exposure, and premium
charges with recommendations outlining options to contain costs without
sacrificing coverage for potential catastrophic loss.
2. Assess insurance company stability, solvency, and service records.
Page 3 of 7
3. Work with carriers to ensure timely issuance of binders, policies, and
endorsements. Copies of all policies should be provided to the City no later than
ninety (90) days after policy inception.
4. Upon request, provide timely, written interpretation of coverage.
5. Process requests for certificates of insurance, bonds, and endorsements in a timely
manner.
6. Ensure all insurance premiums are invoiced to the City in a timely manner.
7. Ensure all insurance premiums are paid directly to the carriers on behalf of the
City in a timely manner.
8. Assist with claims reporting as requested.
9. Review insurance carrier recommendations for appropriateness.
10. Obtain quarterly updated loss summaries from excess insurers for prior and current
policy periods (not required from carriers with no open claims).
11. On an annual basis, or more frequently if requested by the City, perform an audit
of excess carrier claim management to assess reserving practices and overall
performance of claims administration.
12. Participate in quarterly and/or as needed meetings with identified City staff to
review and stay apprised of issues that may impact current coverage or the City’s
position in the upcoming renewal process.
13. Provide annual written confirmation from carriers that coverage was placed on a
“net of commission” basis.
14. When insurers don’t allow placement on “net of commission”, disclose the
commission to the City and pass commission savings to the City in the form of fee
reductions.
15. Takes the primary role in completing bulk of renewal application information with
the City’s assistance.
C. Responsibilities of the City of Topeka
Make all documents available that will be useful in completing projects and/or services
requested. It will be the Broker’s responsibility to gather and verify the necessary data.
1. Assist in completing all required insurance applications.
2. Pay invoices submitted in conformance with the contract within thirty (30)
calendar days after submittal.
3. Will establish a review committee to review the proposals.
Page 4 of 7
PROPOSAL FORMAT
Broker(s) must prepare their technical proposal in such a way as to provide a straightforward and
concise discussion of the broker’s ability to provide the services that can best satisfy the
requirements herein and the needs of the City. To be considered responsive, proposers must fully
address all items identified in this section. Proposals are to be limited to a total of 15 (fifteen)
pages (not counting front and back cover, cover letter, table of contents, section dividers, and
Pricing Proposal) using margins not smaller than 0.75” and font size not smaller than 10. Failure
to provide a complete proposal will be considered unresponsive. The proposal must include the
following:
Letter of Transmittal
1. Identification of the Provider including name, address, telephone and Fax numbers,
and E-mail address(s).
2. Location of the office(s) from which services will be provided, including hours of
operation, address, telephone and Fax numbers, and E-mail address.
3. An officer of the firm authorized to contract for the work must sign the transmittal
letter.
B. Scope of Work Response
1. The Broker's detailed concept for the Scope of Work identified herein.
2. State if broker will provide all the services for the commission or fee quoted.
3. List areas which there will be an additional cost and list the estimated additional
cost.
C. Broker’s Experience
1. Demonstration of the Broker's knowledge and experience relative to the Scope of
Work. Including a list of similar projects and a description of the Broker's general
organization and the year the company was established.
2. Identify the primary broker and members of the service team who will participate
in the daily administration of the City’s account and provide a description of
qualifications, names, relevant experience, and office location of each.
3. List the number of licensed property and casualty staff with five years of
commercial lines experience, a Chartered Property Casualty Underwriter (CPCU)
designation, or an Associate in Risk Management (ARM) designation, for the
following categories:
Brokers
Agents
Other professional staff
Page 5 of 7
4. List which category of Kansas commercial premium volume, other than personal
lines and benefits, describes this company:
$500,000 to $999,999
$1,000,000 to $4,999,000
$5,000,000 to $10,000,000
$10,000,001 to $20,000,000
Greater than $20,000,000
5. List at least three Kansas public entity accounts and the dates of service, including
the name and phone number of the primary contact for similar projects done by the
personnel to be involved in these projects. For this section you are encouraged to
list all Kansas public entity accounts or provide attachment.
6. Provide evidence broker maintains public entity insurance portfolios that exceed a
combined $750,000 in annual premiums. Include the dates of service, including the
name and phone number of the primary contact for each account.
D. Services Available
1. List the in-house services available and included for the proposed commission or
fee.
2. List the in-house services available, but not included for the proposed commission
or fee.
E. Fee Proposal
Brokers must complete and submit Attachment C: Fee Proposal separately from technical
proposal packets and information. The broker services with insurance premiums be quoted out of
net commissions.
EVALUATION AND SELECTION
The City will review all submittals and select the consultant that is deemed most qualified to
begin the contract scope and fee negotiation process. If the City and the selected Firm cannot
agree on scope and/or fees, the City may terminate negotiations and select another consultant.
Furthermore, the City may elect to interview one (1) or more consultants prior to making the
selection. Proposal evaluation scoring will be based primarily on the following considerations
A. 20% Understanding the concept for the Scope of Work
B. 25% Depth of experience operating and managing similar projects
C. 20% Organization and Expertise of Service Team
D. 25% Public Entity Experience
E. 10% Fee Proposal
Page 6 of 7
TERM OF AGREEMENT
It is the City's intent to enter into a single agreement with a selected Broker to provide
Professional Insurance Broker / Risk Management Services as described herein as is determined
to best serve the interests of the City of Topeka.
The selected organization is expected to enter into a written contract with the City of Topeka.
The duration of the initial contract will be for one (1) year with the option to renew up to four (4)
additional one (1) year periods by written mutual agreement of the parties.
Contracts & Procurement Division procurement@topeka.org
City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
Topeka, KS 66603 Fax: 785-368-4499
Page 7 of 7
Compare Responses
Event #: 3175 Event Name: Professional Insurance Number Of Lines: 1
Broker and Services
Status: Pending award
Alliant Insurance Services World Insurance Associates LLC Arthur J Gallagher & Co
Jan Mason Derek Rowe Charlie Herr
Performance Evaluation Score 0.00 0.00 0.00
(award all valid only when output is same (award all valid only when output is same (award all valid only when output is same
for all lines) for all lines) for all lines)
Supplier Total Bid Amount 1.00000 1.00000 1.00000
Total Event Score 0.00000 0.00000 0.00000
Line 1:Open:INSURANCE BROKER Output:
PO
Award Quantity 0.0000 0.0000 0.0000 0.0000
Line Quantity 1.0000 EA 1.000 1.000 1.000
Unit price 1.0000 1.0000 1.0000
Extended price 1.00 1.00 1.00
AOC
Total bid 1.00 1.00 1.00
Net unit price 1.00000 1.00000 1.00000
Total Line Score 0.00 0.00 0.00
Delivery Date 01/06/2026 01/06/2026 04/16/2025
UOM Detail
Vendor Item INSURANCE BROKER INSURANCE BROKER INSURANCE BROKER
Vendor Item Description Request for Proposals
Page 1 of 2 | April 16, 2025
Compare Responses continued...
Page 2 of 2 | April 16, 2025
Alliant Response to
City of Topeka, Kansas
Request for Proposal (RFP) #3175
Professional Insurance Broker and Services
April 16, 2025 | 2:00PM (CDT)
Alliant Insurance Services, Inc.
6731 W. 121st Street, Overland Park, KS 66209
License #0C36861 | www.alliant.com
A. LETTER OF TRANSMITTAL
1. Identification of the Provider including name, address, telephone and Fax numbers, and E-mail address(s).
2. Location of the office(s) from which services will be provided, including hours of operation, address, telephone
and Fax numbers, and E-mail address.
3. An officer of the firm authorized to contract for the work must sign the transmittal letter.
April 16, 2025 | 2:00 p.m. (CDT)
City of Topeka
Division of Procurement and Grants Management
Attn: Dawn Lacy, Procurement Officer II
City Hall, 215 SE 7th St., Room 60
Topeka, KS 66603
Submitted via Kansas Bid Network
Response to Request for Proposal (RFP) #3175 for Professional Insurance Broker and Services
Dear Dawn Lacy,
On behalf of the Alliant Insurance Services, Inc. (Alliant) team, we are pleased to submit our response to the City
of Topeka’s (the City) Request for Proposal (RFP) #3175 for Professional Insurance Broker and Services. Our
response highlights both the depth of our public sector experience, as well as our desire to partner with the City.
Our Public Entity Practice spans nationally, including a local office in Kansas. We have a deep understanding of
the needs and challenges the City may face within the Kansas market. We are prepared to address and overcome
any of those challenges as we work with the City to implement its risk management plan. We propose servicing the
City’s account from our office in Overland Park located at 6731 W. 121st Street, Overland Park, KS 66209.
Although our office maintains traditional business working hours, key members of our proposed core team remain
connected and available to the City 24/7/365.
Working with over 10,000 public agencies across the country, including Kansas public entities such as the Counties
of Shawnee and Wyandotte; Cities of Overland Park and Kansas City; and the Johnson County Community College
District, among others, we are uniquely qualified to serve as your risk management partner. Alliant has a long history
of providing insurance brokerage and risk consulting services to large U.S. public entities. Our depth of experience,
seasoned staff and client-centric service model eliminates any learning curve and allows us to hit the ground
running.
In accordance with the RFP Special Provisions, we confirm:
ITEM STATEMENT RESPONSE
1. Transmittal Letter which includes the following Statements:
a. That the vendor is the prime contractor and indemnifying all subcontractors. Alliant will be the
prime contractor
and does not intend
to utilize a
subcontractor to
fulfill the SOW for
the City.
b. That the vendor is a corporation or other legal entity.
c. That no attempt has been made or will be made to induce any other person or firm
to submit or not to submit a proposal
d. That the vendor does not discriminate in employment practices with regard to race,
color, religion, age (except as provided by law), sex, marital status, political affiliation,
national origin or disability
Alliant Insurance Services, Inc.
- ii - 6731 W. 121st Street, Overland Park, KS 66209
CA License No. 0C36861 | alliant.com
ITEM STATEMENT RESPONSE
e. That no cost or pricing information has been included in the transmittal letter or the
Technical proposal. Pricing information, if requested, shall be uploaded as
separately named electronic file.
f. That the vendor presently has no interest, direct or indirect, which would conflict with
the performance of services under this contract and shall not employ, in the
performance of this contract, any person having a conflict
g. That the person signing the proposal is authorized to make decisions as to pricing
quoted and has not participated, and will not participate, in any action contrary to the
above statements
h. Whether there is a reasonable probability that the vendor is or will be associated with
any parent, affiliate or subsidiary organization, either formally or informally, in
supplying any service or furnishing any supplies or equipment to the vendor which
would relate to the performance of this contract. If the statement is in the affirmative,
the vendor is required to submit with the proposal, written certification and
authorizations from the parent, affiliate or subsidiary organization granting the City
and/or the federal government the right to examine any directly pertinent books,
documents, papers and records involving such transactions related the contract.
Further, if at any time after a proposal is submitted, such an association arises, the
vendor will obtain a similar certification and authorization and failure to do so will
constitute grounds for termination of the contract at the option of the City
i. Vendor agrees that any lost or reduced federal matching money resulting from
unacceptable performance in a contractor task or responsibility defined in the
Request, contract or modification shall be accompanied by reductions in City
payments to contractor
j. That the vendor has not been retained, nor has it retained a person to solicit or Alliant does not
secure a City contract on an agreement or understanding for a commission, intend to utilize any
percentage, brokerage or contingent fee, except for retention of bona fide employees subcontractors.
or bona fide established commercial selling agencies maintained by the vendor for Details on Alliant
the purpose of securing business. For breach of this provision, the Committee shall have been included
have the right to reject the proposal, terminate the contract and/or deduct from the within the
contract price Vendor’s Qualifications: The vendor must include a discussion of the response.
vendor's corporation and each subcontractor if any. The discussion shall include the
following:
(a)Date established
(b)Ownership (public, partnership, subsidiary, etc.)
(c)Number of personnel, full and part time, assigned to this project by function and
job title
(d)Data processing resources and the extent they are dedicated to other matters
(e)Location of the project within the vendor's organization
(f)Relationship of the project and other lines of business and
(g)Organizational chart
Our experienced proposed team is prepared to answer any questions that may arise as you perform your review.
We look forward to further discussing Alliant’s unique capabilities that will most certainly support the City into the
future.
Best Regards,
Kent Miller, Senior Vice President and Authorized Signatory
913-399-6409 (Direct)
832-485-4001 (Fax)
kent.miller@alliant.com
Alliant Insurance Services, Inc.
- iii - 6731 W. 121st Street, Overland Park, KS 66209
CA License No. 0C36861 | alliant.com
Table of Contents
A. Letter of Transmittal ............................................................................................................................. ...ii
B. Scope of Work Response .....................................................................................................................01
C. Broker’s Experience ................................................................................................................................ #
D. Services Available ................................................................................................................................... #
E. Fee Proposal ........................................................................................................................................... #
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Proposal Response
B. SCOPE OF WORK RESPONSE
1. The Broker's detailed concept for the Scope of Work identified herein.
III. SCOPE OF WORK
A. General
The primary responsibility of the City’s insurance broker is to procure insurance coverage for the City in a
comprehensive and fiscally responsible manner. The selected broker must have access to the global insurance
marketplace to secure quality insurance coverage for the City at a competitive rate. A summary of the City’s Current
insurance program is attached as Appendix B. Specific services requested for securing insurance coverage include
but are not limited to the following:
1. Work with the City to formulate marketing and/or renewal goals, timelines, and objectives which aid in
successful securement of insurance coverages effective December 30, 2025, and thereafter.
We will work with the City to develop a list of goals and expectations. Alliant clients achieve the best results when
we strategically and actively market their risks to high-quality underwriters/carriers.
Marketing Approach
In terms of marketing the program to underwriters, there are three approaches that Alliant will consider, which have
proven repeatedly to provide our clients with the most favorable results available to them. We would suggest
pursuing all options in tandem to secure the best possible value.
Our three approaches include the following and we would be happy to discuss each one (due to page limits we are
unable to elaborate):
1. Market and Negotiate Terms with Your Incumbent Carriers.
2. Market and Negotiate terms with Markets beyond the Incumbent Carriers.
3. Evaluate Alliant’s Exclusive Options – Programs and Pools (without risk sharing)
Option 3
Evaluate Alliant’s Exclusive Options – One of our strengths is the array of specialty programs that are exclusive
to Alliant and developed to specifically meet the needs of our public entity clients like the City. These programs are
in addition to what is available in the standard insurance marketplace and our competitors do not have access to
them. The success of our programs is achieved by utilizing the proven strategy of group purchase. Alliant can
leverage the combined size of the participating group to provide extreme advantages to our clients with terms below
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market pricing, extremely high limits of coverage, and broad manuscript coverage forms. Alliant will approach these
programs as part of the marketing process. However, our proprietary programs will not limit or deter our marketing
of the City’s insurance program to all potential carriers. First and foremost, we are your broker and will always
achieve your goals and objectives. Whether or not the City decides to participate in one of our exclusive programs,
the mere consideration of its availability will drive down your price and enhance the City’s coverage terms.
PRISM National Expansion – In addition to looking at a more traditional program option, it would be our
recommendation that the City look at a risk sharing pool as an alternative. As an Alliant client, the City will have
access to the largest risk sharing pool in the country where Alliant serves as the exclusive broker and marketing
agent. As the stand-alone market continues to harden, Pools become more attractive as they can often weather the
storm better due to their ability to control costs, self-fund significant risk, and leverage their buying power in the
reinsurance market. We view any work associated with a pool analysis as an important function of the marketing
process and therefore, no additional cost is required for this service. Recently, the pool’s board made the decision
to begin entertaining risks in states outside of California via its Utah captive, the Excess Insurance Organization
(EIO). PRISM will have as much as $5 million of liability limits available to deploy for risks such as the City. It is
important to note that the national accounts will not have any risk sharing component. Therefore, the City may
have the ability to capitalize on the large client base of PRISM without taking any of the associated risk.
Additional Leverage Created by Alliant Programs
No other broker can offer the City options from within an Alliant proprietary program. However, we understand that
our programs are not always the preferred solution for all our clients. In fact, many of our large public entity clients
have elected not to participate in “programs.” Along with our programs, Alliant has access to the worldwide
marketplace, reaching over 350 markets both domestic and overseas, and this access will be utilized on the City’s
behalf. Whether or not the City decides to participate in one of our exclusive programs, the mere consideration
and recognition of their availability by the commercial market will drive down the commercial market price while
enhancing coverage terms and conditions. This leverage and worldwide access are another differentiator which will
bring tremendous value to the City.
From the onset of our relationship with the City, we will establish a set of deliverables that Alliant will abide by and
will formulate a timeline that includes all anticipated tasks for that particular policy year. We understand that
unexpected projects may come up during the year and we will modify the timeline accordingly to ensure it is accurate
and up-to-date.
2. Develop a complete understanding of the City’s loss funding program and its objectives, both short and long
term.
Alliant acknowledges and agrees. We will use our Risk Identification Model detailed further within this response to
develop an understanding of the City’s program, objectives, both short and long term. This process will be
completed annually to ensure that the program evolves as changes occur.
3. Keep City staff advised of significant developments in the public entity risk management and insurance
marketplace, including informing the City of new or additional coverages that may be applicable to the City
At Alliant, we believe our clients are better informed and prepared to make decisions around their program because
of our consistent and transparent approach of sharing market updates. These regular communications include
information on new and emerging coverages, products that fill gaps in the current City program, or provide a more
fiscally responsible means to fund for losses. This knowledge sharing underpins every client engagement and
allows for healthy strategic discussions and planning. In addition to our regular conversations and meetings with
your team on these topics, Alliant provides additional publications and materials that are provided to you on a
regular basis. A sample of those include:
› Quarterly Market Updates – This report details the current market environment by
line of coverage and offers insight into future rate forecast based on industry events
and trends. Our senior product line experts and industry leaders contribute to this
report to ensure granular detail is provided to our clients.
› Alliant Public Entity Newsletter and Podcast - In the Public Eye is our quarterly
newsletter including articles and informational items focused on Public Sector Risk
Management and Insurance. This publication includes several topical reports ranging
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from Alternative Risk Financing considerations, drone exposure, to climate change and its potential affects,
to cyber related issues and more. In 2021, we expanded In the Public Eye to include a bi-weekly podcast
series devoted to issues around public entity.
› Quarterly Public Entity Newsletter: A wide range of industry topics are addressed in these publications
to ensure our clients stay abreast of matters that may affect their operations and insurance programs.
› Industry Alerts: Industry alerts are distributed to help educate our clients on an as needed basis. Most
recently, we distributed an alert on preparing for windstorms with tools to assist stakeholders prepare for
and mitigate loss from the heavy storm season.
4. Access all necessary insurance carriers either directly or by use of a secondary broker. The use of a secondary
broker must be disclosed to the City.
Alliant places over $47B in premium volume with over 2,500 carriers both domestic and international, and our senior
team members have established invaluable relationships with some of the most prominent insurers in the industry.
These relationships enable us to leverage every available avenue to ensure that the City develops and maintains
an effective insurance program that meets and exceeds your expectations.
What differentiates us from our competition is not just the access, but also our notable position within the market
itself. With decades of relevant experience in the public sector, we have developed strong relationships with major
global markets within the insurance industry. No other firm brings the depth of public entity brokerage experience,
as well as the volume of public entity insurance premium placements to bear in the service of our clientele. As a
result, our relationships with underwriters working on public entity risks are second to none.
Although it is Alliant’s preference to place accounts through insurers in which we are able to access directly, and
the majority of the accounts that we place are through those direct insurers, we do maintain strategic partnerships
with wholesale insurance brokers and London brokers, or intermediaries, which allow us to achieve the broadest
market access. We place a great deal of business through secondary/intermediary brokerages annually and
continue to utilize them as our relationships have proven time and again to benefit our clients. Alliant will not
approach any intermediary without first submitting a formal request to the City and obtaining approval.
5. At the direction of the City, prepare insurance coverage specifications and market programs prior to expiration
of policies. Indicate in writing markets being approached and coverage and deductible/retention options being
considered.
Alliant will assist the City in preparing their renewal application and loss data. Once the information is received and
formatted to underwriter requirements, we create professional insurance specifications for the submission, detailing
the City’s renewal information.
6. Assist the City in managing its insurance program(s), including loss reporting, insurance accounting,
communications and planning. Act as the liaison and advocate for the City with carrier underwriters and claims
staff.
We agree and note this throughout the response. Our experience and service levels are unmatched in the public
sector. We would be happy to share a copy of our formal quality standards, upon request.
7. Provide all carrier renewal quotations and reveal commission rates (if applicable) received from carrier
underwriters with detailed recommendations to the City of which proposal would best meet the City’s needs
concerning coverage and cost no later than 60 days prior to the expiration of the current policies.
As noted previously within our response, the Alliant team prepares proposals that will provide a bottom-line
comparison of all terms for any and every option received. The proposal will clearly indicate areas where a quote
may be superior to inferior to the current program. We include an executive summary section that details our
recommendation. Alliant always believes in absolute transparency. Therefore, carrier quotes are available to the
City. The carrier quote and our proposal will outline commission rates (which should be net in this project), however
we are also willing to provide the City with an annual income disclosure.
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8. Verify the accuracy and adequacy of policies, endorsements, coverage, and premiums, noting in writing any
variations from the previous year, or from conformance with specifications and any negotiations conducted with
underwriters.
We prepare a formal renewal proposal featuring both an executive summary and a detailed coverage analysis
section. This section will detail and highlight any coverage enhancements or reductions, noting any variances from
the previous year, as well as our recommendations. Our analysis will help you make a more educated renewal
decision.
9. Assist in determining proper limits and coverage for exposures common to cities of similar size and scope of
services to the City of Topeka. Make recommendations relating to implementation of industry best practices as
appropriate based on Municipal organization.
Alliant is fully equipped to prepare benchmarking studies for the City, which is something we often do for our clients.
These benchmarks combine information from our municipalities, state government and pooling client database,
information from our insurance carrier partners, and industry available information. Additionally, we have purchased
access to national benchmarking databases. In the cases where clients have already pursued their own
benchmarking studies, our team is happy to supplement those studies with additional data and function. Beyond
the normal benchmarking comparison of retentions, limits, premium ratios, losses, program costs, and program
structure, we often develop benchmarking studies on unique risk issues. This information will serve as an integral
part of the recommendations given to the City on best practices.
10. Negotiate with carriers to secure any requested endorsements, riders, limits, and amendments.
Throughout the year, the Alliant team will work with the incumbent underwriters to secure documentation for policy
changes on an as needed basis.
11. Bind coverage as instructed by the City.
Alliant acknowledges and agrees.
12. Work as a liaison between the City and the carriers, including fielding questions from the City relating to
coverage issues between the City and carriers when necessary.
Alliant acknowledges and agrees. As the City’s broker, Alliant will help the City to clarify terms and conditions and
address other concerns as needed. Should a coverage dispute arise, Alliant has a fully staffed team of litigators
who serve as our in-house client claims advocates. Furthermore, as the largest public entity and municipal
brokerage firm in the nation, our relationships with our carrier partners is bar none.
13. Prior to the beginning of each fiscal year, submit a service plan identifying goals, objectives, and an action plan.
Alliant acknowledges and agrees. Each year, at the beginning of the fiscal year, the team will present a report on a
variety of topics including the State of the Market, a discussion on the service plan including goals and objectives
and action plan. We will highlight a plan of action to address alternative ways to fund for existing risk, new and
emerging risks, and items identified in our annual risk review (gap analysis).
14. Provide annual stewardship reports identifying accomplishments, and an update and status of pending projects.
As noted in our Defined Client Service and Marketing process, step 10 is the stewardship report. We use the
Stewardship as a way to debrief the prior year’s renewal, accomplishments, areas of focus help set goals for the
next year, and an overview of pending projects. We also discuss pending projects on recurring open items meetings
which can be held at a frequency as desired by the City. Open items reports formalize events helping the Alliant
team and City stay focused on unresolved items and allowing regular opportunities to discuss new risks and
operational issues.
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15. Prepare an annual retention fund analysis forecast for use in determining appropriate retention levels.
The Alliant Specialty Analytics Group (SAG) works closely with our Claims and Risk Control teams to identify loss
trends. In addition, we can assist the City in understanding its Total Cost of Risk (which includes retention levels)
over various coverage lines. Working together with claims and risk control is a crucial step in the analysis process,
identifying the steps necessary to mitigate frequency and severity of claims.
Our team takes a quantitative, inward-looking approach, bringing clients an arsenal of tools and expertise to attack
their risk finance issues. We use a two-step process to drill down to the best possible outcomes for our clients: our
First-Rate analysis and utilization of our SCORE analytics tools.
First Risk Appetite and Risk Tolerance (First RATE)
› What it is: Calculation of an organization’s risk bearing capability in terms of Risk Appetite and Risk
Tolerance.
› Why it is different: Includes evaluation of company key financial metrics that are most indicative of the
company’s financial strength and ability to meet its business objectives against the negative impact to each
of those metrics that the company can withstand from unexpected retained losses.
› What it provides: Loss scenarios that calculate risk appetite and/or tolerance levels, by calculating the
likelihood of exceeding insurable risk appetite and tolerance levels under each risk financing option or
strategy, providing our clients additional decision-making criteria to compare each of the available options
or strategies.
16. Assist in risk exposure evaluation, and development and evaluation of traditional and alternative risk financing
mechanisms, which may be beneficial to the City.
Alliant has developed a 6-step risk analysis model that organizes and streamlines the way we perceive and analyze
risk. This risk assessment process helps us capture your entity’s unique risk profile. The goal of our analysis is to:
1. Understand and deal with the inherent complexities that come with public entity risks.
2. Provide an in-depth analysis and develop a risk profile that is unique to your organization.
3. Develop a proper risk transfer mechanism tailored to your organization.
4. Tailor our risk control offerings to reflect your specific risk profile.
This process is implemented from the onset of our partnership and is updated on an annual basis to help us identify,
analyze and pair our clients with the necessary portfolio of resources to mitigate against losses and improve
efficiencies or determine any serious or unanticipated gaps that exist. We will review the retentions and insurance
limits and provide you with a written report outlining our observations and recommendations. Overall, we will use
our unique six-part Risk Identification Model to identify and analyze your unique loss exposures so that we can
appropriately capture your specific risk profile to develop a tailored risk transfer program that directly impacts your
total cost of risk.
17. Attend meetings as requested. This may include meetings with Governing Body and City Staff.
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Part of the Alliant account team is located right in Topeka. As part of our commitment to proactive client service and
strategic partnership, Alliant agrees to meet with the City as requested, including meetings with the Governing Body
and City Staff.
In addition to our regular communications, publications, and email alerts, among others, we also hold an annual
strategy meeting where the team has an opportunity to share information with clients and develop a list of
deliverables for the coming year. This meeting can be held as frequently as the City would like. At the onset of our
relationship with the City, we would also like to arrange for recurring open items meetings, which will allow the team
dedicated meeting time with the City to ensure no items slip through the cracks. These meetings are often held
weekly, bi-weekly or monthly. We can incorporate market developments into the recurring meeting cycle.
B. Administrative Support
The City relies on its insurance broker for numerous administrative functions throughout the year to aid in the timely
and accurate administration of its insurance program. These are tasks that are frequently time sensitive and detail-
oriented and require the broker to engage in effective coordination and communication with identified City staff. The
specific administrative services requested include but are not limited to the following:
1. Prepare and present an annual report describing coverage, exposure, and premium charges with
recommendations outlining options to contain costs without sacrificing coverage for potential catastrophic loss.
We will provide the City with an annual Stewardship report. For most clients, the report is delivered as part of our
renewal strategy meeting. We will summarize the goals and objectives set for the past year and what was
accomplished. We will review the current program, exposures and premium, provide recommendations and set
goals for the coming year. The analysis will outline options to contain costs, without sacrificing coverage.
Additionally, we will use this time to deliver a State of the Market address.
2. Assess insurance company stability, solvency, and service records.
We acknowledge and agree. The Alliant Market Security Team provides in-depth financial monitoring of insurance
carriers, intermediaries and managing general agents/underwriters (MGAs/MGUs), equipping clients with timely
insights to make informed decisions about their insurance partners.
3. Work with carriers to ensure timely issuance of binders, policies, and endorsements. Copies of all policies
should be provided to the City no later than ninety (90) days after policy inception.
4. Upon request, provide timely, written interpretation of coverage.
5. Process requests for certificates of insurance, bonds, and endorsements in a timely manner.
6. Ensure all insurance premiums are invoiced to the City in a timely manner.
7. Ensure all insurance premiums are paid directly to the carriers on behalf of the City in a timely manner.
Alliant acknowledges and agrees. We are happy to provide our Service and Quality Standards document for more
information.
8. Assist with claims reporting as requested.
Alliant acknowledges and agrees. Our extensive experience working with public entities, has allowed us to develop
a highly effective in-house claims department staffed by the most talented personnel in the industry who specialize
in large, complex claims. Our claims consultants average over 35 years of experience and operates as a national
team which affords borderless resources to our clients. Our team understands the process involved with large
claims and will develop effective strategies to ultimately drive positive outcomes and recoveries in critical situations.
Your lead claims advocate Robert Frey has the expertise and knowledge necessary to help manage the City’s claim
submittals.
9. Review insurance carrier recommendations for appropriateness.
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City of Topeka, KS | April 16, 2025
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Proposal Response
Alliant acknowledges and agrees. We would be happy to provide our Service and Quality Standards document
for more information.
10. Obtain quarterly updated loss summaries from excess insurers for prior and current policy periods (not required
from carriers with no open claims).
The team will obtain quarterly loss summaries for prior and current policy periods, these can be requested anytime.
11. On an annual basis, or more frequently if requested by the City, perform an audit of excess carrier claim
management to assess reserving practices and overall performance of claims administration.
Alliant acknowledges and confirms. Typically, this is done bi-annually but we are open to do it more frequently,
including annually if requested. A non-formal option is available at no cost. However, should the City desire a more
extensive report, additional charges may apply.
12. Participate in quarterly and/or as needed meetings with identified City staff to review and stay apprised of issues
that may impact current coverage or the City’s position in the upcoming renewal process.
Alliant will be available to attend meetings to discuss all topics, as needed with the City. The service team is local.
13. Provide annual written confirmation from carriers that coverage was placed on a “net of commission” basis.
Alliant is amenable to provide the City with complete copies of all quotes, notating that commission is net.
14. When insurers don’t allow placement on “net of commission,” disclose the commission to the City and pass
commission savings to the City in the form of fee reductions.
Alliant acknowledges and agrees. Our goal is always to provide the City with the best available coverage at the
lowest price. There are carriers and some lines of coverage wherein if you ask them to net out commissions, it does
not result in a dollar-for-dollar premium reduction. For this reason, we will frequently take the commission and then
return it to the client in a manner that is allowable by law in their state. It is most frequently done as an offset to the
annual broker fee. In any event this information would be fully disclosed to the client prior to the transaction taking
place and included with details in our annual revenue disclosure.
15. Takes the primary role in completing bulk of renewal application information with the City’s assistance.
Alliant acknowledges and agrees. We will utilize prior submission information provided by the City, what we’ve
learned about the City over time, and publicly available information to pre-complete the renewal applications on the
City’s behalf. Ideally, we want to make the jobs of City easier, and prevent duplication in efforts, focusing on only
those areas that change year to year.
2. State if broker will provide all the services for the commission or fee quoted.
Confirmed. The tasks detailed in the scope of work are included in the fee proposed.
3. List areas which there will be an additional cost and list the estimated additional cost.
Based on our review of the scope of work, we do not anticipate additional fees. However, Alliant does offer additional
resources for fee that are outside of the requested Scope of Work.
C. BROKER’S EXPERIENCE
1. Demonstration of the Broker's knowledge and experience relative to the Scope of Work. Including a list of similar
projects and a description of the Broker's general organization and the year the company was established.
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City of Topeka, KS | April 16, 2025
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Our company roots date back to 1925 with the founding of Robert F. Driver Company. Today, Alliant is the leading
privately owned strategic risk and insurance advisor in the United States. The firm is well adept and hyper-focused
on addressing clients’ risk management and insurance brokerage consulting needs. Alliant has grown significantly
over the last several years and marks our success by aligning our employees on a common mission delivering
outstanding client-centric services.
With this deep history, Alliant has been providing services to entities and organizations of comparable
size and complexity to that of the City for 100 years.
Alliant has been a trusted partner to public entities for over 100 years, evolving into the
nation’s largest and most experienced brokerage firm serving government agencies.
Our commitment to the public sector took a significant step forward in 1977 when our
Chairperson and CEO, Tom Corbett, established our Irvine office with a singular focus—
delivering specialized risk management strategies, innovative insurance products, and
unmatched service tailored specifically to Public Entities. Since then, Alliant’s Public
Entity Practice has grown into the dominant force in the industry, setting the standard
for how governmental organizations manage risk. Tom Corbett remains actively
engaged in the service and brokerage of our public entity clientele, ensuring that our
firm’s leadership maintains a direct connection to the unique needs of public agencies.
This top-down commitment is a defining characteristic of Alliant, providing an
unparalleled level of expertise and advocacy that no other firm can match.
Over the decades, Alliant has continuously adapted to meet the evolving risks that
public entities face. What began as a brokerage focused on traditional property and
casualty insurance has expanded into a full-scale risk consulting powerhouse,
addressing the most pressing challenges of modern governance. Legislative shifts,
targeted cyber-attacks, extreme weather events, active shooter threats, and civil unrest
are just a few of the complex issues confronting our clients daily. Alliant has responded
by developing innovative solutions, from alternative risk financing strategies and self-insurance pools to
comprehensive cyber resilience programs and proactive loss prevention initiatives. Our team of dedicated
specialists works alongside public entities to build customized risk management frameworks that not only mitigate
exposures but also enhance financial stability and operational resilience.
As our practice has grown, so has our impact. With thousands of public sector clients nationwide, including many
in the Midwest, Alliant has played a crucial role in helping cities, counties, school districts, and other government
agencies thrive despite increasing financial and regulatory pressures. Our ability to anticipate emerging risks,
negotiate market-leading coverage, and provide forward-thinking risk management strategies has helped public
entities protect their assets, reduce costs, and serve their communities more effectively. Through deep
specialization, long-term industry partnerships, and an unwavering dedication to innovation, Alliant continues to
lead the way in shaping the future of public entity risk management.
A sample list of Alliant clients, with scope of work and operations similar to the City include:
Cities Counties
› City of Anaheim, CA › Anne Arundel County, MD
› City of Ann Arbor, MI › Cook County, IL
› City of Austin, TX › Dougherty County, GA
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City of Topeka, KS | April 16, 2025
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› City of Bryan, TX › King County, WA
› City of Charlotte, NC › Los Angeles County, CA
› City of Chicago, IL › Mecklenburg County, NC
› City of Detroit, IL › Pima County, AZ
› City of Kansas City, KS › Prince William County, VA
› City of Las Vegas, NV › Sedgwick County, KS
› City of Long Beach, CA › Shawnee County, KS
› City of Maricopa, AZ › Snohomish County, WA
› City of Overland Park, KS › San Francisco, CA
› City of Portland, OR › Wake County, NC
› City of Sacramento, CA › Wyandotte County, KS
› City of San Francisco, CA
› City of Shreveport, LA
2. Identify the primary broker and members of the service team who will participate in the daily administration of
the City’s account and provide a description of qualifications, names, relevant experience, and office location
of each.
On the following pages we have included a team chart with a write-up for each member of the proposed Service
Team. Biographies for all team members available upon request.
TEAM MEMBER ROLE EXPERIENCE & PROPOSED RESPONSIBILITIES
Primary Team
Kent Miller Primary Broker/ Kent has over 30 years of experience working with public entities,
Senior Vice President Authorized similar in size to the City. A partial list of clients include: Shawnee
Overland Park, KS Signatory County, Baker University, City of Ames(IA), MTAA (Metropolitan
Designations: CIC Topeka Airport)
Jan Mason Account Jan has over 30 years of experience working with public entities,
First Vice President Executive similar in size to the City. A partial list of clients include: Shawnee
Overland Park, KS County, Baker University, City of Ames(IA), MTAA (Metropolitan
Designations: CPCU, Topeka Airport)
AAI, CIC
Courtney Ramirez Technical Peer Courtney has over 23 years of experience working with public
Senior Vice President Review/Program entities, similar in size to the City. A partial list of clients include:
Irvine, CA Liaison Cities of Kansas City (KS), Austin (TX), Las Vegas (NV),
(Corporate Office) Sacramento (CA), Counties of Prince William (VA), Wyandotte,
Designations: ARM, Johnson County Community College District
CIC, CISR
Account Support – The primary broker and service team will be supported by a deep and experienced bench of
experts including a dedicated claims advocate and loss control team.
3. List the number of licensed property and casualty staff with five years of commercial lines experience, a
Chartered Property Casualty Underwriter (CPCU) designation, or an Associate in Risk Management (ARM)
designation, for the following categories: i. Brokers; ii. Agents; iii. Other professional staff.
Alliant has more than 14,000 employees, and many of our associates have held their licenses for 20+ years and
have pursued and received advanced training and designations. The primary team’s experience and designations
have been listed above.
4. List which category of Kansas commercial premium volume, other than personal lines and benefits, describes
this company: $500,000 to $999,999; $1,000,000 to $4,999,000; $5,000,000 to $10,000,000; $10,000,001 to
$20,000,000; Greater than $20,000,000.
In total, Alliant’s commercial premium volume in Kansas exceeds $20,000,000.
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
- 13 -
Proposal Response
5. List at least three Kansas public entity accounts and the dates of service, including the name and phone number
of the primary contact for similar projects done by the personnel to be involved in these projects. For this section
you are encouraged to list all Kansas public entity accounts or provide attachment.
Our clients are our best measures of success, and we encourage the City to reach out to all listed client references.
UNIFIED GOVERNMENT OF WYANDOTTE COUNTY AND KANSAS CITY
Contact Name/Title: Dave Wimberly, Sr. HR Business Partner/Risk Manager
Phone/Email: 913-573-5666 / dwimberly@wycokck.org
Service Period: 2023 – Present
JOHNSON COUNTY COMMUNITY COLLEGE DISTRICT
Contact Name/Title: Sandra Warner, Executive Director, Mission Continuity & Risk Management
Phone: 913-469-2552 / swarner@jcc.edu
Service Period: 2022 – Present
SHAWNEE COUNTY, KANSAS
Contact Name/Title: Lisa J Schmitt, County Clerk
Phone: 785-251-4155 / lisa.schmitt@snco.us
Service Period: Kent and Jan worked with the County at another firm for 25+ years
6. Provide evidence broker maintains public entity insurance portfolios that exceed a combined $750,000 in annual
premiums. Include the dates of service, including the name and phone number of the primary contact for each
account.
With a proven track record of serving over 10,000 public entity clients across the nation, Alliant’s influence in the
public entity marketplace is unparalleled. The largest Public Entity account we currently write is Public Risk
Innovation, Solutions and Management (PRISM)- formerly CSAC EIA. PRISM is the oldest and largest joint powers
authority in the nation, serving 56 of the 58 counties within the State of California, 70% of the municipalities, among
others.
The following table is a sample list of a few of Alliant’s accounts that exceed $750,000 in annual premiums.
CLIENT PREMIUM SERVICE DATE PRIMARY ACCOUNT CONTACT
Public Risk Innovation Solutions $250M+ 1984 to Present Gina Dean / 916-850-7300
and Management (fka CSAC
Excess Insurance Authority)
State of Minnesota $8M+ 2020 to Present Gary Westman / 651-201-3030
City of Austin $7.5M+ 2015 to Present Benny VandenAvond / 512-974-3264
City of Las Vegas $3M+ 2020 to Present John Raftery / 702-229-5048
City of Sacramento $20M+ 1992 to Present Patrick Flaherty / 916-808-8587
Shawnee County, KS $2.5M+ 2025 to Present Lisa Schmitt / 785-251-4155
D. SERVICES AVAILABLE
1. List the in-house services available and included for the proposed commission or fee.
We strongly believe all loss control services provided to our clients should be focused on their needs and not
focused primarily on the needs of the insurance company. There can be tremendous benefits from loss control
services that take into consideration a client’s exposures, needs, and culture. We believe a collaborative risk
management approach that includes the client, broker, underwriter, and loss control representative is the best
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
- 14 -
Proposal Response
solution to addressing your needs. Our loss control services will be focused on identifying and reducing exposures
and will be part of an overall risk management program strategy.
Alliant Risk Management Center
The Alliant Risk Management Center (RMC) is a unique web-based software suite of safety and risk management
tools designed to empower your organization’s risk prevention efforts. As part of our transition process, we will host
a virtual demo for the City staff. Complimentary access and training will be provided to those individuals
designated by the City Risk Management.
The RMC allows you to reduce risk and improve workplace safety by creating effective risk mitigation programs. It
is easy to access and use and provides a cost-effective risk reduction and safety center for your entire organization.
Alliant’s Risk Management Center is right for any organization wanting to proactively manage risk exposures to
reduce claims, losses, and associated costs.
› Safety Library—Access a database of document templates and training courses, created to help
companies mitigate risk and reduce losses.
› Online Training—Deliver employee safety training efficiently and effectively.
› Incident Management Tools—Automate safety audits, field inspections, and corrective action reporting
while complying with OSHA reporting requirements.
› HR Compliance Solutions—Access HR best-practice templates, training, news alerts, and expert advice.
The RMC provides tools to not only drive your TCOR by reducing frequency and severity, but can also enhance
your compliance efforts through the following tracks:
› COI Track – Manage the Certificate of Insurance (COI) process and ensure your business is protected
from unexpected liability.
› Incident Track – Report claims and reduce incidents. Track employee injuries and related time off work,
conduct incident analyses, and run OSHA 300 Logs.
› SDS Track – Comply with the new Globally Harmonized System.
› Audit Track – Create audits, surveys, questionnaires, and self-assessments.
› HR Essentials – Achieve HR compliance, enabled through online educational materials, an HR & Benefits
library, and access to on-demand experts.
› BBS Track – Cultivate a safety culture throughout your organization with a Behavior-Based Safety (BBS)
Program. Ensure employees are doing their jobs safely
› Safety Observation Track – Perform and track safety observations and demonstrate job compliance.
› Job Description Track – Build job descriptions that clearly communicate employee responsibilities and
job-related health and safety requirements.
› Training Track – Automate your entire employee training process. Schedule, track, and document training
with a database of training titles.
› Online Risk Management Library – Access a multitude of bilingual risk management documents and
resources.
› Loss Control Inspection Services – Attain certified experts to analyze current workplace conditions and
environmental waste disposal programs, conduct on-site training, and assist with the management,
tracking, and reporting of compliance issues.
2. List the in-house services available, but not included for the proposed commission or fee.
All of the items in the requested RFP scope of work are included in our proposed Fee. A list of additional services
is attached to the cost proposal.
E. FEE PROPOSAL
Brokers must complete and submit Attachment C: Fee Proposal separately from technical proposal packets and
information. The broker services with insurance premiums be quoted out of net commissions.
Please see the completed Attachment C Fee Proposal form uploaded separately as part of our response.
Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
- 15 -
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Dan Warner, AICP, DOCUMENT #:
Planning Division
Director
SECOND PARTY/SUBJECT: NW Button Road and PROJECT #: A24/2
NW 25th Street De-
annexation
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: Discussion 07-01-25. JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
PUBLIC HEARING on the advisability of the de-annexation of a certain portion of right-of-way in the
area of NW 25th Street and NW Button Road, City of Topeka, Shawnee County, Kansas.
ORDINANCE introduced by City Manager Dr. Robert M. Perez, de-annexing a certain tract of land within
the City of Topeka, Kansas pursuant to K.S.A. 12-504(b).
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(De-annexation of a tract of land on the north side of NW 25th Street to correct a voting precinct issue created
by the original annexation.)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether or not to approve the de-annexation along NW 25th Street to correct a voting precinct issue.
STAFF RECOMMENDATION:
Staff recommends the Governing Body conduct the public hearing and move to adopt the ordinance.
BACKGROUND:
The annexation of the 38.7-acre HME property located on the north side of NW 25th Street and approximately
380 feet west of NW Button Road created a voting precinct with just two distinct properties. The Shawnee
County Elections Office has requested the City correct the issue in order to get the two properties back into a
larger voting precinct. Staff has determined that a de-annexation of a certain portion of the right-of-way will
resolve the issue.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable
ATTACHMENTS:
Description
Notice of Public Hearing (June 16, 2025 Topeka Metro Newspaper)
Proposed Ordinance
Presentation (July 1, 2025 Governing Body Meeting)
Aerial Map - NW 25th Street De-Annexation
Ordinance No. 20498 (Approved July 9, 2024)
Published in the Topeka Metro News on June 16, 2025
Notice of Public Hearing for the City of Topeka on the Advisability of
Deannexation of Certain Property
The Governing Body of the City of Topeka will hold a public hearing in accordance with
the requirements of K.S.A. 12-504 et seq. in the Council Chambers, 214 SE 8th Street,
2nd Floor, Topeka, Kansas, 66603, on July 8, 2025, at 6:00 p.m., or as soon thereafter, on
the advisability of the deannexation of a certain portion of right-of-way in the area of NW
25th Street and NW Button Road with the legal description as follows:
A tract of land in the Northeast Quarter of Section 14, Township 11 South, Range 15 East of
the 6th P.M. in Shawnee County, Kansas, described as follows: Commencing at the Southeast
corner of said Quarter Section; thence South 88 degrees 18 minutes 12 seconds West, 397.14
feet along the south line of said Quarter Section to the Southwest corner of the East 24 acres
of said Quarter Section and the POINT OF BEGINNING; thence continuing South 88
degrees 18 minutes 12 seconds West, 422.27 feet along the south line of said Quarter Section;
thence North 01 degree 28 minutes 11 seconds West to the existing Northerly right of way
line of Northwest 25th Street; thence North 88 degrees 18 minutes 12 seconds East along the
said existing Northerly right of way line which is 52.50 feet north of the South line of said
Quarter Section to the Southeast corner of Haas Subdivision Plat; thence South 01 degree 44
minutes 20 seconds East to the POINT OF BEGINNING.
1 (Published in the Topeka Metro News _______________________)
2
3 ORDINANCE NO. _____________
4
5 AN ORDINANCE introduced by City Manager Robert M. Perez Ph.D., de-annexing a
6 certain tract of land within the City of Topeka, Kansas pursuant to
7 K.S.A. 12-504(b).
8
9 WHEREAS, on July 9, 2024, the Governing Body passed and adopted
10 Ordinance No. 20498 annexing approximately 38.7 acres located on the north side of
11 NW 25th Street and approximately 380 feet to the west of NW Button Road; and
12 WHEREAS, as a result of this annexation, a voting precinct of two distinct
13 properties was created; and
14 WHEREAS, the Shawnee County Elections Office has requested that the City
15 correct the issue to get the properties back into a larger voting precinct; and
16 WHEREAS, City staff has determined that de-annexation of a certain portion of
17 the right-of-way will resolve the issue; and
18 WHEREAS, notice of a public hearing on the petition for de-annexation was
19 published in the official City newspaper, and a public hearing was held on June ___,
20 2025, all in accordance with the requirements of K.S.A. 12-504 et seq.; and
21 WHEREAS, on July 8, 2025, the City Council considered the de-annexation
22 petition and hereby enacts this Ordinance, all in accordance with the requirements of
23 K.S.A. 12-504 et seq.
24 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA,
25 KANSAS:
26 SECTION 1. Findings. In accordance with K.S.A. 12-505, the City Council finds
27 and concludes that no private rights will be injured or endangered by such exclusion of
ORD/Deannexation 06/12/2025 1
28 land from the corporate boundaries of the City, that the public will not suffer loss or
29 inconvenience because of such exclusion, and that justice to the owner requires that the
30 petition ought to be granted and the de-annexation of the land be ordered.
31 SECTION 2. De-annexation. The City Council hereby grants said petition and the
32 following described property is hereby de-annexed from the corporate boundaries of the
33 City of Topeka, Kansas:
34 A tract of land in the Northeast Quarter of Section 14, Township 11 South, Range
35 15 East of the 6th P.M. in Shawnee County, Kansas, described as follows:
36 Commencing at the Southeast corner of said Quarter Section; thence South 88
37 degrees 18 minutes 12 seconds West, 397.14 feet along the south line of said
38 Quarter Section to the Southwest corner of the East 24 acres of said Quarter
39 Section and the POINT OF BEGINNING; thence continuing South 88 degrees
40 18 minutes 12 seconds West, 422.27 feet along the south line of said Quarter
41 Section; thence North 01 degree 28 minutes 11 seconds West to the existing
42 Northerly right of way line of Northwest 25th Street; thence North 88 degrees 18
43 minutes 12 seconds East along the said existing Northerly right of way line which
44 is 52.50 feet north of the South line of said Quarter Section to the Southeast
45 corner of Haas Subdivision Plat; thence South 01 degree 44 minutes 20 seconds
46 East to the POINT OF BEGINNING.
47
48 SECTION 3. Recording. The City Clerk shall deliver a certified copy of this
49 Ordinance to the Shawnee County Register of Deeds so that the de-annexation is
50 properly recorded and the excluded land is designated as no longer being within the
51 corporate boundaries of the City of Topeka, Kansas.
52 SECTION 4. All ordinances or parts or sections of ordinances in conflict herewith
53 are hereby repealed except that the land annexed by Ordinance No. 20498 less the
54 right-of-way de-annexed by this Ordinance shall remain within the boundaries of the
55 City of Topeka, Kansas.
56 SECTION 5. This ordinance shall take effect and be in full force and effect
57 following its adoption and publication as provided by law.
ORD/Deannexation 06/12/2025 2
58 PASSED AND APPROVED by the Governing Body on ____________________.
59
60 CITY OF TOPEKA, KANSAS
61
62
63
64 __________________________________
65 Michael A. Padilla, Mayor
66 ATTEST:
67
68
69
70 ________________________________
71 Brenda Younger, City Clerk
ORD/Deannexation 06/12/2025 3
A25-04 De-Annexation – NW 25th
Street ROW
A25/04 NW 25th Street ROW De-Annexation 2
• The HME annexation left two properties
within their own distinct voting precinct.
• The County Election Office requested
the City de-annex a portion of right-of-
way along NW 25th Street to place the
two properties back into a larger
Subject
precinct. Subject
Property
Property
A25/04 NW 25th Street ROW De-Annexation 3
Subject
Subject
Property
Property
A
City of Topeka
EAST
WICHITA
Proposed
De-annexation
(31)
SHAWNEE COUNTY PRECINCT
EAST WICHITA
INDIANOLA
(29)
CITY OF TO[EKA PRECINCT
1/9
DATE: 6/4/2025
1/9 Proposed De-annexation
City of Topeka Precinct 1/9
City Limits
Voting Precincts
0.15
B
Miles
24
1/6 HALFDAY (27)
B Topeka
24
470
EAST
WICHITA
(31)
WEST
WICHITA
(28) A INDIANOLA
(29)
1/6 335
1/8
1/9
KIRO
(14) EAST
WICHITA
COUP (23) 1/11
1/5 1
Miles
1/13
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Braxton Copley, DOCUMENT #:
Deputy City Manager
SECOND PARTY/SUBJECT: Topeka Zoo Fiber PROJECT #: 900800.00
Relocation
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: Yes
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
RESOLUTION introduced by the Public Infrastructure Committee comprised of Councilmembers David
Banks, Sylvia Ortiz and Neil Dobler, amending the 2025-2034 CIP and the 2025-2027 CIB to add Project
No. 900800.00 for Topeka Zoo Fiber Relocation. (Public Infrastructure Committee recommended approval on
June 17, 2025)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(The project involves relocating existing fiber optic cables at the Topeka Zoo to accommodate ongoing
construction. The Gage Park Improvement Authority (GPIA) will reimburse the City for the cost of the
relocation project.)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to adopt the Public Infrastructure Committee’s recommendation.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution.
BACKGROUND:
This project involves relocating existing fiber optic cables at the Topeka Zoo to accommodate ongoing
construction. The existing fiber network runs through the center of the zoo as well as some exhibits and is going to
be in direct conflict with some upcoming zoo projects, requiring its relocation.
The Zoo now contracts with a third party for their fiber optic services and no longer relies on the City to provide
fiber services to the zoo. They plan is to relocate the fiber outside the perimeter of the zoo, so we no longer need
access to the zoo to access our fiber. Additionally, the County plans to build a new community center adjacent to
the carousel and will need a new fiber optic line run to that facility. Consequently, we approached the Gage Park
Improvement Authority (GPIA) and asked if they'd be willing to fund the fiber relocation and they agreed to
reimburse the City for the cost.
BUDGETARY IMPACT:
$150,000
SOURCE OF FUNDING:
Initially cost will be paid with general funds. The City's cost will be fully reimbursed by the Gage Park
Improvement Authority.
ATTACHMENTS:
Description
Resolution
Zoo Map
Funding Agreement (Gage Park Improvement Authority)
PI Committee Referral Report (June 17, 2025)
PI Committee Excerpt (June 17, 2025)
1 RESOLUTION NO. ___________
2
3 A RESOLUTION introduced by the Public Infrastructure Committee comprised of
4 Councilmembers David Banks, Sylvia Ortiz and Neil Dobler, amending
5 the 2025-2034 CIP and the 2025-2027 CIB to add Project No.
6 900800.00 for Topeka Zoo Fiber Relocation.
7
8 WHEREAS, the Governing Body adopted Resolution No. 9520 approving the 2025-
9 2034 Capital Improvement Program (CIP) and the 2025-2027 Capital Improvement Budget
10 (CIB); and
11 WHEREAS, at its meeting on June 17, 2025, the Public Infrastructure Committee
12 favorably considered staff’s request to amend the CIP/CIB to revise the funding allocations
13 for Project No. 900800.00.
14 NOW, THEREFORE, BE IT RESOLVED, BY THE GOVERNING BODY OF THE
15 CITY OF TOPEKA, KANSAS, that the 2025-2034 CIP and 2025-2027 CIB, as approved by
16 Resolution No. 9520, be amended to include Project No. 900800.00 for Topeka Zoo Fiber
17 Relocation as described in the Capitol Improvement Project Summary (Exhibit A) which is
18 attached herein and incorporated by reference.
19 ADOPTED and APPROVED by the Governing Body on _____________________.
20 CITY OF TOPEKA, KANSAS
21
22
23
24
25 Michael A. Padilla, Mayor
26 ATTEST:
27
28
29
30 ______________________________
31 Brenda Younger, City Clerk
RES/Amend 2025-2027 CIP-CIB 1
Project No.900800.00
Topeka Zoo Fiber Relocation
EXHIBIT A
CITY OF TOPEKA CONTRACT NO. ______________
FUNDING AGREEMENT
BETWEEN CITY OF TOPEKA AND GAGE PARK IMPROVEMENT AUTHORITY
On this_______day of________________,2025, the City of Topeka, hereinafter
referred to as “City” and the Gage Park Improvement Authority, hereinafter referred to as
“GPIA” together referred to as the “Parties” agree to the following Funding Agreement,
hereinafter referred to as “Agreement”:
WHEREAS, the Parties believe it is in the best interests of both parties to enter
into this Agreement in order relocate City fiber lines in and around Gage Park, specifically
to the outside or near the outside perimeter of the Topeka Zoo, hereinafter referred to as
“Project”; and
WHEREAS, the City currently has fiber lines located inside the perimeter of the
Topeka Zoo which may interfere with Topeka Zoo exhibits when maintenance is required;
and
WHEREAS, GPIA approved $150,000.00 in funding the reimburse the City for the
Project; and
WHEREAS, the Parties further believe that it is in the best interests to establish
this Funding Agreement to outline the responsibilities of the Project costs.
NOW, THEREFORE, in consideration of the mutual covenants contained herein,
the Parties agree as follows:
1. Parties agree that the City shall be responsible for the planning, preparation
and construction of the Project to relocate the fiber lines to the outside or nearest to the
outside of the perimeter of the Topeka Zoo as depicted in Exhibit “A”.
Funding Agreement GPIA Fiber
The City agrees to inform GPIA of the proposed relocation of the fiber optic line
project. The City agrees to provide continued service to existing Shawnee
County Parks and Recreation facilities as well as provide for service to the future
community building adjacent to the Carousel. Reconfigured fiber optic line
capacities, routes, and connective points shall be capable of providing and
maintaining the levels of service currently available to both entities as Gage Park
is entering a redevelopment period involving all of the park properties. Additional
fiber optic connections to individual use sites (from connection points) will be the
responsibility of the respective entities. The GPIA will review the proposed
project configuration with the Topeka Zoo and Conservation Center and the
Shawnee County Parks and Recreation Department for concurrence with their
needs within the Gage Park environment.
2. City shall initially pay for the costs of planning, preparation and construction
of the Project.
3. Upon Project completion, the City shall provide GPIA an itemized statement
outlining the City’s costs for completion of the Project.
4. GPIA shall reimburse the City with its approved funds up and to
$150,000.00 for the Project. Any costs above GPIA’s approved amount will remain the
responsibility of the City.
5. All agreements are subject to the State of Kansas Cash Basis and Budget
laws. Any obligation incurred as a result of the issuance of this agreement or purchase
order binds the City only to the extent that funds are available at the time payment is
required.
6. In carrying out the terms and provisions of this Agreement, GPIA will not
discriminate against any member of the organization, applicant for employment, recipient
of service or applicant to receive services because of age, color, disability, familial status,
gender identity, genetic information, national origin or ancestry, race, religion, sex, sexual
orientation, veteran status, or any other classification protected by law. GPIA shall take
affirmative action to ensure that membership applicants, employees, applicants for
Funding Agreement GPIA Fiber
service and recipients of service are treated equally and fairly without regard to their age,
color, disability, familial status, gender identity, genetic information, national origin or
ancestry, race, religion, sex, sexual orientation, veteran status, or any other classification
protected by law.
7. Nothing contained herein shall be construed or held to make GPIA a
partner, joint venturer, or associate of City in the conduct of its business, nor shall either
party be deemed the agent of the other, it being expressly understood and agreed that
the relationship between the parties hereto is and shall at all times remain contractual as
provided by the terms and conditions of this Agreement.
8. Signature of this Agreement by the GPIA does not acknowledge or
assume ownership, responsibility for repair, replacement or modification of any fiber
system components currently in place, at any location in Gage Park, Topeka Zoo,
and/or suggested/necessary improvements determined through the completion of the
proposed Project
9. This Agreement may be signed by fax or electronic signature, which will be
deemed an original signature. The Agreement may be executed in counterparts, each of
which shall be deemed an original, and all of which shall be deemed to constitute one
instrument.
10. By signing this Agreement, the representative of GPIA represents that
he/she is duly authorized to execute this Agreement on its behalf, and that GPIA agrees
to be bound by the provisions of this Agreement.
11. This Agreement shall be governed by the laws of the State of Kansas.
Funding Agreement GPIA Fiber
IN WITNESS WHEREOF, the Parties have hereto executed this Memorandum of
Understanding as of the day and year first above written.
CITY OF TOPEKA, KANSAS GAGE PARK IMPROVEMENT AUTHORITY
___ __________________________________
Robert M. Perez, Ph.D., City Manager NAME OF AUTHORIZED SIGNER
ATTEST: APPROVED AS TO FORM AND C&P
LEGALITY DIRECTOR
DATE________BY______________ ___________
__
_________
Brenda Younger, City Clerk
Funding Agreement GPIA Fiber
COMMITTEE REFERRAL SHEET
COMMITTEE REPORT
Name of Public Infrastructure
Committee:
Title: Resolution for Topeka Zoo Fiber Relocation-Amendment to
2025-2034 CIP and the 2025-2027 CIB Project No.
90080.00.
Date referred
from Council
meeting:
Date referred June 17, 2025
from
Committee:
Committee MOTION: Committee member by proxy Hoferer made a
Action: motion to approve and move forward to the Governing
Body for action. Committee member Ortiz seconded.
Motion approved 2-0-0.
Comments:
Amendments:
Members of Councilmembers Sylvia Ortiz, and Michelle Hoferer
Committee: (committee member by proxy).
Agenda Date July 8, 2025
Requested:
CITY OF TOPEKA
CITY COUNCIL Tonya Bailey, Sr Executive Assistant
City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant
Topeka, KS 66603-3914 E-mail: councilassist@topeka.org
(785) 368-3710 www.topeka.org
EXCERPT
CITY OF TOPEKA, Topeka, Kansas, Tuesday, June 17, 2025. The Public Infrastructure
Committee members met at 11:00 A.M. with the following Committee members present: Sylvia
Ortiz and Michelle Hoferer (proxy Committee member). Absent: David Banks (Chair) and Neil
Dobler.
The following is an excerpt of the draft minutes from the meeting:
APPROVAL of Resolution recommending approval of Project No. 900800.00 for the
Topeka Zoo Fiber Relocation.
Amendment to 2025-2034 Capital Improvement Project (CIP) and the 2025 -2027 Capital
Improvement Budget (CIB) for Topeka Zoo Fiber Relocation Project No. 90080.00
Deputy City Manager Braxton Copley spoke to the proposed Amendment to 2025-2034 Capital
Improvement Project (CIP) and the 2025 -2027 Capital Improvement Budget (CIB) for the
Topeka Zoo Fiber Relocation. He added the location of the project is located in the center of the
zoo and currently has Bears in the exhibit. It will be a multiphase project for “My World”
expansion project. He stated that the Gage Park Improvement Authority has agreed to fund the
project. Therefore, the City will advance the funds and will then be reimbursed from the Gage
Park Improvement Authority. The net sum to the City is zero.
Committee member Hoferer stated she attended the Gage Park Improvement Authority meeting
and expressed her support.
MOTION: Committee member by proxy Hoferer made a motion to approve and move forward to
the Governing Body for action. Committee member Ortiz seconded. Motion approved 2-0-0.
***************************
Presented at the July 8, 2025 Governing Body Meeting Page 1
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Jessica Bowers, Animal DOCUMENT #:
Control
SECOND PARTY/SUBJECT: Amending TMC Section PROJECT #:
6.15.170 Dangerous
Dogs
CATEGORY/SUBCATEGORY 013 Ordinances - Codified / 018 Animals
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
DISCUSSION with POSSIBLE ACTION of an ORDINANCE introduced by City Manager Dr. Robert M.
Perez, concerning dangerous dogs, amending Section 6.15.170 of the Topeka Municipal Code and
repealing original sections. (Public Health and Safety Committee recommended to move forward with the
amendments on June 18, 2025)
Voting Requirement: Action requires at least five (5) votes of the City Council. The Mayor does not
vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto authority.
(Approval will amend the ordinance to allow more discretion regarding timeframe needed to comply with
conditions upon conviction and allow for release of a dog to the humane society upon any failure to appear.)
VOTING REQUIREMENTS:
Discussion with possible action. Action requires at least five (5) votes of the City Council. The Mayor does not
vote. As this is a home rule ordinance, the Mayor has veto authority.
POLICY ISSUE:
Whether to amend § 6.15.170 of the Topeka Municipal Code and repealing original sections concerning
Dangerous Dogs.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the ordinance.
BACKGROUND:
On June 18, 2025 the Public Health and Safety Committee met to
propose amendments to the Dangerous Dog Ordinance (TMC 6.15.170).
The first proposed amendment is within (a)(2), regarding the time allowed for the owner’s compliance with the
dangerous dog conditions that are imposed by the court upon conviction. The purpose of the first amendment is
to allow for the municipal judge to have discretion in granting an extension of time to comply with the conditions,
upon a finding of good cause. Currently, the owner is allowed only 15 days to comply with the conditions, and if
the owner cannot comply, the dog must be destroyed. 15 days is more than enough time to comply with the
conditions if the dog has already been spayed or neutered. However, 15 days is not enough time to allow
completion of that procedure with longer scheduling times at licensed veterinary offices. This amendment allows
the judge to have discretion over the extension of time, should the owner need time to address the sterilization.
The second proposed amendment is within (b), regarding automatic release of the dog to the humane society
upon the owner failing to appear to the first appearance. The current wording of this ordinance does not address
any situations of the owner’s failure to appear to subsequent settings. Often, the owner appears to the first
appearance but then fails to appear at other later settings (arraignments, motions, trial, or sentencing). This
means that the dog is held indefinitely at the humane society, often for many months and sometimes over a year.
The amendment would release the animal upon any failure to appear to a court setting for the case, preventing
long extended holds on dogs at the humane society.
View the June 18, 2025 Public Health and Safety Committee meeting online
at https://www.topeka.org/citycouncil/public-health-safety-committee/
BUDGETARY IMPACT:
This will result in a cost savings to the City of approximately $80,000 per year.
SOURCE OF FUNDING:
Not Applicable
ATTACHMENTS:
Description
Ordinance- Dangerous Dogs
PHS Committee Report (June 18, 2025)
PHS Committee Meeting Minutes Excerpt (June 18, 2025 )
June 18, 2025 PHS Committee Memo
1 (Published in the Topeka Metro News _______________________)
2
3 ORDINANCE NO. _____________
4
5 AN ORDINANCE introduced by City Manager Dr. Robert M. Perez, concerning
6 dangerous dogs, amending § 6.15.170 of the Topeka Municipal
7 Code and repealing original sections.
8
9 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, KANSAS:
10 Section 1. That section 6.15.170, Dangerous dogs, of The Code of the City of
11 Topeka, Kansas, is hereby amended to read as follows:
12 Dangerous dogs.
13 (a) It shall be unlawful for any person to possess a dangerous dog or violate the
14 provisions of this title. Any person found guilty of violating the provisions of this title shall
15 be assessed, fined and the animal disposed of, as provided below:
16 (1) If the Municipal Court judge determines that a dog is dangerous pursuant to
17 this chapter, the owner of the dangerous dog shall be required to comply with the
18 following:
19 (i) Registration and Microchipping. The owner shall annually register the
20 dangerous dog with the City, on such forms designated by the Police Chief, and shall
21 have a microchip inserted into the dog by the humane society. The microchip shall
22 detail the dangerous dog registration and such other information as may be appropriate
23 to determine the ownership of the dog. The owner shall pay a $50.00 annual registration
24 fee and shall pay all costs associated with the microchip procedure and registration of
25 the dog. The owner shall be responsible for maintaining with the Police Department the
26 address of the owner and the dangerous dog. The owner shall notify the Police
27 Department within seven days of a change in address for the owner and dangerous
28 dog.
ORD/Dangerous Dogs 6/11/2025 1
29 (ii) Confinement – Muzzle/Restraint. All dangerous dogs shall be confined within
30 a secure enclosure, which can be either a building (i.e., Morton building, shed or
31 garage) or a dwelling/residence. It shall be unlawful for any owner to maintain a
32 dangerous dog upon any premises that does not have a secure enclosure, unless the
33 owner keeps the dangerous dog inside his or her dwelling/residence. It shall be unlawful
34 for any owner to allow a dangerous dog to be outside of the dwelling/residence of the
35 owner or outside the secured enclosure unless it is necessary for the owner (A) to
36 obtain veterinary care for the dangerous dog; or (B) for the limited purposes of allowing
37 said dangerous dog to urinate or defecate; or (C) to surrender the dangerous dog to the
38 humane society to be euthanized by a certified veterinarian; or (D) to respond to such
39 orders of law enforcement officials as may be required. In such event, the dangerous
40 dog shall be securely and humanely muzzled and restrained with a leash not exceeding
41 four feet in length, and shall be under the direct control and supervision of the owner of
42 the dangerous dog. The muzzle shall be made and used in a manner that will not cause
43 injury to the dog or interfere with its vision or respiration, but shall prevent it from biting
44 any human or animal.
45 (iii) Sterilization. The owner shall pay for a licensed veterinarian to spay or
46 neuter the dangerous dog before it will be released to the owner.
47 (iv) Transfer Prohibited. The owner shall not sell or give away the dangerous
48 dog under any circumstances. If the owner no longer wishes to keep the dangerous
49 dog, the dog must be surrendered to the humane society to be euthanized by a certified
50 veterinarian.
51 (2) Upon conviction of keeping a dangerous dog, the owner shall comply with
52 the provisions of this chapter within 15 days. The owner shall file proof of sterilization
ORD/Dangerous Dogs 6/11/2025 2
53 and microchipping, acceptable to the Municipal Court, with the clerk of the Municipal
54 Court no later than 20 calendar days after conviction. Upon receipt, the clerk of the
55 Municipal Court shall provide a copy of such proof to the Legal Department and the dog
56 may then be released. If the owner fails to comply with the provisions of this chapter
57 within the time provided, upon motion filed by the owner, the Municipal Court Judge
58 may allow an extension of time to comply, after a finding of good cause, or order the
59 dog shallto be destroyed. If the owner or keeper of the dog contests the determination,
60 he or she may appeal within 14 days of the finding to the district court pursuant to law.
61 (3) The Municipal Court shall impose a fine of at least $499.00 and not more
62 than $1,000 on a person who has been convicted of possessing a dangerous dog for an
63 attack on a human being pursuant to TMC 6.05.010(h)(3). The Municipal Court shall
64 have no authority to suspend the fine or any portion of the fine.
65 (4) The Municipal Court shall impose a fine of $250.00 on a person who has
66 been convicted of possessing a dangerous dog for an attack on a domestic animal
67 pursuant to TMC 6.05.010(h)(3). The Municipal Court shall have no authority to
68 suspend the fine or any portion of the fine.
69 (b) In the event that an animal control officer or law enforcement officer has
70 probable cause to believe that a dog is dangerous, as defined by TMC 6.05.010, the
71 animal control officer or law enforcement officer may seize and impound such animal at
72 the animal shelter or humane society. If an animal is ordered to be impounded pursuant
73 to this subsection, the person who owns, harbors, keeps or possesses such animal
74 shall be entitled to a hearing in the Municipal Court within 14 days of such impoundment
75 to review the propriety of such impoundment and whether a bond may be posted.
76 Impoundment expenses shall be assessed as court costs against a convicted owner
ORD/Dangerous Dogs 6/11/2025 3
77 and any bond may be applied to such costs. If the owner is personally served with the
78 citation and fails to make an appearance to answer the charges within 72 hours after
79 the failure to appear, the court shall release the animal to the humane society or a
80 proper holding facility. If the citation is mailed to a presumed owner, and the presumed
81 owner fails to appear before the court to answer the charges, the court shall release the
82 animal to the humane society or a proper holding facility 20 days after the failure to
83 appear. Upon any failure to appear by the presumed owner thereafter, the court shall
84 release the animal to the humane society.
85 (c) Dogs seized in connection with dog fighting shall be housed in a secure
86 enclosure with proper exercise and care and held as evidence in the case until the
87 conclusion of the case and order from the court on the disposition of the dogs.
88 Disposition and release of dogs is determined in accordance to K.S.A. 21-6412 and 21-
89 6414 and any amendments thereto.
90 (d) Any police officer, reserve police officer or animal control officer of the City is
91 authorized to issue a uniform complaint and notice to appear to any person who owns,
92 harbors, keeps or possesses a dangerous dog when such officer has probable cause of
93 an act or acts which are made unlawful by the provisions of this section have occurred.
94 (e) Dangerous Dog At Large. Any dog that has been found to be a dangerous
95 dog or vicious dog under the previous Topeka City Code 18-8 or this section, that is not
96 confined or registered as required pursuant to this chapter, shall be impounded by an
97 animal control officer or a law enforcement officer. Upon conviction, in addition to all
98 costs for impoundment, the owner or keeper shall pay a fine of at least $250.00 but not
99 more than $499.00. For a second offense within 24 months, in which the dog is not
100 confined or registered as required pursuant to this section, in addition to all costs for
ORD/Dangerous Dogs 6/11/2025 4
101 impoundment, the owner or keeper shall pay a $499.00 fine and the animal control
102 officer or law enforcement officer is empowered to impound the dog, and the dog shall
103 be destroyed. The Municipal Judge shall have no authority to suspend the fine or any
104 portion thereof.
105 (f) Dangerous Dog – Attack on Human. Upon conviction of this section, a dog
106 may be destroyed if the dog attacks a human being which results in great bodily harm or
107 death. Upon conviction of this section, the court may destroy a dog that has been
108 previously determined to be a dangerous dog as defined at TMC 6.05.010.
109 (g) Dangerous Dog – Attack on Other Animal. Upon conviction of this section, a
110 dog may be destroyed if the dog attacks a domestic animal which results in great bodily
111 harm or death. Upon conviction of this section, the court may destroy a dog that has
112 been previously determined to be a dangerous dog as defined at TMC 6.05.010.
113 (h) The impounded dog shall not be destroyed pending appeals of convictions
114 under this chapter. The dog shall remain impounded pending the determination of the
115 complaint. If the court shall find that there shall not have been a violation, such dog shall
116 be released to the custody of the owner. In addition to the fines provided in this section,
117 the Municipal Judge shall have the authority to sentence the person adjudicated guilty
118 of this chapter to serve up to a maximum of six months in jail.
119 (i) Notwithstanding any other provision of this chapter to the contrary and
120 irrespective of whether the dog has been declared dangerous pursuant to this chapter,
121 the Municipal Judge may order any dog destroyed if the Municipal Judge determines
122 that the dog is an immediate threat to public health and safety and that confinement and
123 registration of the dog by the owner or keeper of the dog as provided in this chapter will
124 not adequately protect public health and safety. No person shall harbor, own, or
ORD/Dangerous Dogs 6/11/2025 5
125 possess a dog that is an immediate threat to public health and safety. In making such
126 determination the Municipal Judge may consider the severity of the attack and such
127 other relevant information. The Municipal Judge shall have the authority to sentence the
128 person adjudicated guilty of this section to serve up to a maximum of six months in jail
129 and to pay a fine not to exceed $1,000.
130 Section 2. That original § 6.15.170 of The Code of the City of Topeka, Kansas,
131 are hereby specifically repealed.
132 Section 3. This ordinance shall take effect and be in force from and after its
133 passage, approval and publication in the official City newspaper.
134 Section 4. This ordinance shall supersede all ordinances, resolutions or rules,
135 or portions thereof, which are in conflict with the provisions of this ordinance.
136 Section 5. Should any section, clause or phrase of this ordinance be declared
137 invalid by a court of competent jurisdiction, the same shall not affect the validity of this
138 ordinance as a whole, or any part thereof, other than the part so declared to be invalid.
139 PASSED AND APPROVED by the Governing Body on ____________________.
140
141 CITY OF TOPEKA, KANSAS
142
143
144
145 __________________________________
146 Michael A. Padilla, Mayor
147 ATTEST:
148
149
150
151 ________________________________
152 Brenda Younger, City Clerk
ORD/Dangerous Dogs 6/11/2025 6
COMMITTEE REFERRAL SHEET
COMMITTEE REPORT
Name of Public Health & Safety
Committee:
Title: Ordinance – Dangerous Dogs
Date referred
from Council
meeting:
Date referred June 18, 2025
from
Committee:
Committee Committee members Karen Hiller and Brett Kell agreed
Action: to move forward and proceed for discussion with possible
action at the Governing Body meeting July 8, 2025
Comments: Committee members Christina Valdivia-Alcalá and
David Banks were absent.
Amendments:
Members of Councilmembers Karen Hiller (Chair), Christina
Committee: Valdivia-Alcalá, David Banks, and Brett Kell
Agenda Date July 8, 2025
Requested:
CITY OF TOPEKA
CITY COUNCIL Tonya Bailey, Sr Executive Assistant
City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant
Topeka, KS 66603-3914 E-mail: councilassist@topeka.org
(785) 368-3710 www.topeka.org
EXCERPT
CITY OF TOPEKA, Topeka, Kansas, June 18, 2025. The Public Health & Safety Committee
members met at 11:30 A.M. with the following Committee members present: Karen Hiller
(Chair) and Brett Kell. Absent: Christina Valdivia-Alcala and David Banks
The following is an excerpt of the draft minutes from the meeting:
APPROVAL to proceed to the Governing Body for action for Cruelty to Animals
Cruelty to Animals and Dangerous Dogs Ordinances
City Attorney Amanda Stanley spoke to two different ordinances having
proposed amendments. The purpose of the first one is to change Cruelty to
Animals’ ordinance TMC 6.15.170. It does change some definitions and the
requirements for providing fresh water, the change is on page one (a)(3).
and it changes it from on a regular basis to at all times. Also page four (c)
about then the owner if they’re reasonably known about, it may petition the
court for transfer of the animals, this deals with performance bonds which
is very important and is causing significant challenges and costs. The
second ordinance is an amendment Dangerous Dog ordinance TMC 6.15.170
(a)(2) and (b) this specifically very much about making it where we don’t
have dogs that are at Helping Hands for years without any reimbursement
for the city for those costs. They don’t get a great quality of life when
they’re on a dangerous dog hold, they don’t get time the yard and get other
things. So, we want to make sure owners that have dogs in court are paying
a responsible bond to cover their costs, as well as making it where the court
has some flexibility moving forward.
Chief of Prosecution Kelly Trussell spoke to the importance of the ordinance
amendments as it relates to the prosecution of cases.
Animal Control Supervisor Jessica Bowers shared her professional
experiences and stated a dog has been held for 19 months resulting in over
$9,000 in court costs. She stated the amendment would force owners to be
held accountable.
June 18, 2025 PHS Committee Meeting Excerpts Page 1
Committee Chair Hiller inquired about what happens to the dogs and what
will change for those dogs that have been picked up and held for long
periods of time.
Chief of Prosecution Trussell reported that the Helping Hands Humane
Society would determine whether a dog was adoptable and noted at least
99% of the dogs involved in these cases are adoptable.
Animal Control Supervisor Bowers reported Animal Control cases occupy
approximately 25% of the Humane Society’s holding capacity and the
proposed changes will help with this issue significantly. She stated Helping
Hands Humane Society Behavior Director Margaret Price strongly supports
the amendments because it considers the welfare of dogs as well as
addressing capacity issues for the humane society.
Committee member Brett Kell referenced single incidents where dogs are
labeled as dangerous. He spoke in support of assessing the animals to be
considered for foster care or released back to the owner instead of being
kenneled 24/7.
Chief of Prosecution Trussell reported if a dog is on hold and the owner
wants it to be returned, pending litigation of that charge, they can file a
motion for early release. She stated they base their decision on whether the
owner can comply with the dangerous dog conditions in order to protect the
public from the dog until it is adjudicated - whether it is actually dangerous
or not, and if they are able to comply with conditions to keep people safe
from harm, the dog is released. She noted many dogs are released when
motions are filed, however, those motions must be filed by the owner for
the dog to be released.
Animal Control Supervisor Bowers stated the ordinance allows Animal
Control Officers to seize animals at their discretion and a lot of the animals
have been dealt with multiple times. She reported keeping dogs in kennels
decreases the odds of being adopted or fostered, and dogs can be cited as
dangerous for attacking a chicken or attacking a child.
City Attorney Amanda Stanley clarified the change in process and stated as
a municipal government, they cannot seize property without a valid
ordinance in place – which in these cases are the dogs. She reported that
when owners fail to make an appearance to answer charges in court and do
not post bond for the dog the City must have a legal justification to seize
Presented at the June 18, 2025 Governing Body Meeting Page 2
the dogs and release them to the Helping Hands Humane Society so the
dogs can be adopted out to a loving family.
Chief of Prosecution Trussell reported the cost to prosecute these types of
cases was approximately $60,000 in 2023, $70,000 in 2024, and $60,000 in
2025 (January to May).
The consensus of Committee Chair Hiller and Committee member Brett Kell
was to move proposed amendments forward to Governing Body.
***************************
Presented at the June 18, 2025 Governing Body Meeting Page 3
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Jessica Bowers, Animal DOCUMENT #:
Control
SECOND PARTY/SUBJECT: Cruelty to Animals PROJECT #:
Amending TMC Section
6.05.100
CATEGORY/SUBCATEGORY 013 Ordinances - Codified / 018 Animals
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
DISCUSSION with POSSIBLE ACTION of an ORDINANCE introduced by City Manager Dr. Robert M.
Perez, concerning Cruelty to Animals, amending Section 6.05.100 of the Topeka Municipal Code and
repealing original section. (Public Health and Safety Committee recommended moving forward with the
amendments on June 18, 2025)
Voting Requirement: Action requires at least five (5) votes of the City Council. The Mayor does not vote.
The proposed ordinance involves a matter of home rule on which the Mayor has veto authority.
(Approval will amend requirements regarding access to water, posting and renewing bonds and establishing
violations as a misdemeanor.)
VOTING REQUIREMENTS:
Discussion with possible action. Action requires at least five (5) votes of the City Council. The Mayor does not
vote. As this is a home rule ordinance, the Mayor has veto authority.
POLICY ISSUE:
Whether to amend the Topeka Municipal Code and repealing original sections concerning Cruelty to Animals.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the ordinance as amended.
BACKGROUND:
On June 18, 2025 the Public Health and Safety Committee met to
propose amendments to the Cruelty to Animals Ordinance (TMC 6.15.170).
The first proposed amendment is within (a)(3)(ii), regarding the requirement of the owner to provide adequate
fresh water. The purpose of the first amendment is to change water availability from “on a regular basis” to “at all
times.” Currently, the ordinance’s requirement for providing fresh water is vague regarding the timeframe for
which water should be provided. This amendment removes any need to define “on a regular basis” and ensures
that animals are provided fresh water at all times.
The second proposed amendments are within (c) and (e), regarding automatic release of the animal to the
humane society upon the owner failing to post a 30 day bond, within 21 days of the notice of violation, in the
amount of the costs of care and treatment of the animal for 30 days. This bond must be renewed every 30 days
that the animal is still in custody. Failure to post an original 30 day bond, or renew the 30 day bond, immediately
releases the animal to the humane society. Often, animals are left in custody with the humane society for many
months and have even exceeded years in some cases. This bond mechanism mirrors state law (K.S.A. 21-6412)
and will prevent long extended holds on animals at the humane society.
The third proposed amendment adds a Section (h) to the ordinance. This amendment classifies a violation of this
ordinance as a Class A nonperson misdemeanor. Currently, our TMC has this ordinance as an unclassified
misdemeanor. The classification as a Class A nonperson misdemeanor not only puts the ordinance in line with
state law (K.S.A. 21-6412), but it also allows for repeated violations to stack into felony status; an option the
TMC’s current classification does not allow for.
View the June 18, 2025, Public Health and Safety Committee meeting online
at https://www.topeka.org/citycouncil/public-health-safety-committee/
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable
ATTACHMENTS:
Description
Ordinance
PHS Committee Report (June 18, 2025)
PHS Committee Meeting Minutes Excerpt (June 18, 2025)
June 18, 2025 PHS Committee Memo
Cruely to Animals Presentation - Implementing 21 day bond
1 (Published in the Topeka Metro News _______________________)
2
3 ORDINANCE NO. _____________
4
5 AN ORDINANCE introduced by City Manager Dr. Robert M. Perez, concerning
6 Cruelty to Animals, amending § 6.05.100 of the Topeka Municipal
7 Code and repealing original section.
8
9 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, KANSAS:
10 Section 1. That section 6.05.100, Cruelty to Animals, of The Code of the City
11 of Topeka, Kansas, is hereby amended to read as follows:
12 Cruelty to animals.
13 (a) It shall be unlawful for any person to recklessly or intentionally:
14 (1) Kill, injure, maim, torture, burn or mutilate any animal;
15 (2) Abandon or leave any animal in any place without ensuring provisions
16 for its proper care;
17 (3) Have physical custody of any animal and fail to provide such food,
18 potable water, protection from the elements, opportunity for exercise adequate to
19 maintain health, or other care as is needed for the health or well-being of such
20 animal.
21 (i) Food. Food shall be wholesome, free from contamination, and
22 of sufficient quantity and nutritive value to maintain the animal’s good
23 health. Animals shall be fed at least once a day except as dictated by
24 veterinary treatment, normal fasts or other accepted practices. All food
25 receptacles shall be kept clean.
26 (ii) Potable Water. Adequate fresh water shall be made available
27 to animals on a regular basisat all times.
ORD/Cruelty to Animals 4/5/2024 1
28 (iii) Protection from the Elements. A shelter suitable for the
29 species and/or breed concerned and existing climatic conditions shall be
30 provided for all animals kept outdoors to afford them protection and
31 prevent severe discomfort of such animals.
32 (A) Shelters shall be made of durable material that is
33 moisture- and wind-proof, with a solid floor, and of suitable size to
34 accommodate the animal.
35 (B) Shelters shall contain clean, suitable bedding material
36 consisting of a sufficient quantity of hay, straw, cedar shavings or
37 the equivalent to promote insulation and protect the animal against
38 cold and dampness and promote retention of body heat.
39 (C) When sunlight is likely to cause overheating, sufficient
40 shade by natural or artificial means shall be provided to allow all
41 animals kept outdoors to protect themselves from direct sunlight.
42 Keeping an animal in a confined area, such as a garage, shed, or
43 extension of a dwelling, without adequate heating and appropriate
44 ventilation in winter months and adequate cooling and appropriate
45 ventilation in summer months is prohibited;
46 (4) Leave any animal confined in a vehicle for more than five minutes in
47 extreme weather conditions, with no requirement of a culpable mental state.
48 Extreme weather conditions shall be defined as more than 80 degrees
49 Fahrenheit or less than 40 degrees Fahrenheit as the heat or cold index taken in
50 the vehicle and shall create a legal, rebuttable presumption of violation of this
ORD/Cruelty to Animals 4/5/2024 2
51 act;
52 (5) Use of a wire, pole, stick, rope or any other object to cause an equine
53 to lose its balance or fall, for the purpose of sport or entertainment;
54 (6) Cause, instigate, stage, or train any animal to fight or permit any
55 animal to fight any other animal or human, in violation of State statute; or
56 (7) Cause any physical injury other than the acts described in subsection
57 (a)(1) of this section.
58 (b) It shall be unlawful for any person, with no requirement of a culpable mental
59 state, to attach chains or other tethers, restraints or implements directly to a dog, cat or
60 miniature pot-belly pig without the proper use of a collar, harness, or other device
61 designed for that purpose and made from a material that prevents injury to the animal.
62 No person shall:
63 (1) Continuously tether a dog, cat or miniature pot-belly pig for more than
64 15 minutes without supervision; or
65 (2) Use a tether or any assembly or attachments thereto to tether a dog,
66 cat or miniature pot-belly pig that shall weigh more than one-eighth of the
67 animal’s body weight, or, due to weight, inhibit the free movement of the animal
68 within the area tethered; or
69 (3) Tether a dog, cat or miniature pot-belly pig on a choke chain or near
70 stationary objects or fences in a manner that could potentially cause injury,
71 strangulation, or entanglement; or
72 (4) Tether a dog, cat or miniature pot-belly pig without access to shade
73 when sunlight is likely to cause overheating, or appropriate shelter to provide
ORD/Cruelty to Animals 4/5/2024 3
74 insulation and protection against cold and dampness when the atmospheric
75 temperature falls below 40 degrees Fahrenheit, or to tether without securing the
76 animal’s water supply so that it cannot be tipped over by the tether; or
77 (5) Tether a dog, cat or miniature pot-belly pig in an open area where it
78 can be teased by persons or an open area that does not provide the dog, cat or
79 miniature pot-belly pig protection from attack by other animals; or
80 (6) Tether a dog, cat or miniature pot-belly pig in an area where bare
81 earth is present and no steps have been taken to prevent the surface from
82 becoming wet and muddy in the event of precipitation.
83 (c) Any public health officer, animal control officer, law enforcement officer or
84 licensed veterinarian, or any officer or agent of any duly incorporated humane society,
85 animal shelter or other appropriate facility, may take into custody any animal, upon
86 either private or public property, which clearly shows evidence of cruelty to animals, as
87 defined in subsection (a) of this section and subsections thereto. Such officer, agent or
88 veterinarian may inspect, care for or treat such animal or place such animal in the care
89 of a duly incorporated humane society or licensed veterinarian for treatment, boarding
90 and other care or, if it appears, as determined by an officer of such humane society or
91 by such veterinarian, that the animal is diseased or disabled beyond recovery for any
92 useful purpose, the humane killing thereof. The owner or custodian, if known or
93 reasonably ascertainable, shall be notified in writing. If the owner or custodian is
94 charged with a violation of this section, the law enforcement agency, city attorney's
95 office, veterinarian or animal shelter may petition the Municipal Court to transfer
96 ownership of the animal at any time after 21 days after the owner or custodian is
ORD/Cruelty to Animals 4/5/2024 4
97 notified, unless the owner or custodian of the animal files and maintains a renewable
98 cash or performance bond with the Topeka Municipal Court Clerk in an amount equal to
99 not less than the cost of care and treatment of the animal for 30 days. Such cash or
100 performance bond shall be maintained and renewed every 30 days as necessary to
101 cover the cost of care and treatment of such animal until disposition of the animal by the
102 court. If the owner or custodian is not known or reasonably ascertainable after 21 days
103 after the animal is taken into custody, the law enforcement agency, city attorney's office,
104 veterinarian or animal shelter may petition the Municipal Court to transfer ownership of
105 the animal. Upon receiving such petition, the court shall determine whether the animal
106 may be transferred.
107 (d) The owner of an animal killed pursuant to subsection (c) of this section shall
108 not be entitled to recover damages for the killing of such animal unless the owner
109 proves that such killing was unwarranted.
110 (e) Expenses incurred for the care, treatment or boarding of any animal taken
111 into custody pursuant to subsection (c) of this section, pending prosecution of the owner
112 of such animal for the crime of cruelty to animals, as defined in subsection (a) of this
113 section, shall be assessed to the owner as a cost of the case if the owner or custodian
114 is adjudicated guilty of such crime. Any costs collected by the court or through the cash
115 or performance bond described in subsection (c) shall be transferred to the entity
116 responsible for paying the cost of the care, treatment, or boarding of the animal.
117 (f) If a person is adjudicated guilty of the crime of cruelty to animals, as defined
118 in subsection (a) of this section, and the court is satisfied that an animal owned or
119 possessed by such person would be in the future subjected to such crime, such animal
ORD/Cruelty to Animals 4/5/2024 5
120 shall not be returned to or remain with such person. Such animal may be turned over to
121 a duly incorporated humane society or licensed veterinarian for sale or other disposition.
122 (g) The provisions of this section shall not apply to:
123 (1) Normal or accepted veterinary practices;
124 (2) Bona fide experiments carried on by any research facility that is in
125 compliance with the Animal Welfare Act (7 USC Sections 2131 through 2159),
126 and any amendments thereto;
127 (3) Killing, attempting to kill, trapping, catching or taking of any animal in
128 accordance with the provisions of K.S.A. Chapter 32 or 47;
129 (4) Rodeo practices accepted by the Professional Cowboys Rodeo
130 Association;
131 (5) The humane killing of an animal which is diseased or disabled
132 beyond recovery for any useful purpose, or the humane killing of domestic
133 animals, by the owner thereof or by a licensed veterinarian at the request of the
134 owner thereof, or by any officer or agent of an incorporated humane society, law
135 enforcement officer, animal control officer, the operator of an animal shelter or
136 pound, a local or State health officer or a licensed veterinarian three business
137 days following the receipt of any such animal at such society, shelter or pound;
138 (6) With respect to farm animals, normal or accepted practices of animal
139 husbandry including the normal and accepted practices for the slaughter of such
140 animals for food or byproducts and the careful or thrifty management of one’s
141 herd or animals, including animal care practices common in the industry or
142 region;
ORD/Cruelty to Animals 4/5/2024 6
143 (7) The killing by any person of any domestic animal which is found
144 outside on private, owned, or rented property on which the domestic animal is
145 trespassing, and which the animal is found injuring, worrying, or posing an
146 immediate threat to any person, domestic animal, or farm animal;
147 (8) An animal control officer trained by a licensed veterinarian in the use
148 of a tranquilizer gun, or trained police officer or animal control officer using an
149 electronic control device, when such animal is vicious or could not be captured
150 after reasonable attempts using other methods;
151 (9) Laying an equine down for medical or identification purposes;
152 (10) Normal or accepted practices of pest control, as defined in K.S.A. 2-
153 2438a(x), and amendments thereto;
154 (11) Accepted practices of animal husbandry pursuant to regulations
155 promulgated by the United States Department of Agriculture for domestic pet
156 animals under the Animal Welfare Act, Public Law 89-544, as amended and in
157 effect on July 1, 2006; or
158 (12) In situations where delay would result in unnecessary and prolonged
159 suffering of an injured or rabid animal, law enforcement officers may utilize
160 alternative means to euthanize such animal.
161 (h) Violation of TMC 6.05.100 is a Class A nonperson misdemeanor.
162 Section 2. That original § 6.05.100 of The Code of the City of Topeka, Kansas,
163 is hereby specifically repealed.
164 Section 3. This ordinance shall take effect and be in force from and after its
165 passage, approval and publication in the official City newspaper.
ORD/Cruelty to Animals 4/5/2024 7
166 Section 4. This ordinance shall supersede all ordinances, resolutions or rules,
167 or portions thereof, which are in conflict with the provisions of this ordinance.
168 Section 5. Should any section, clause or phrase of this ordinance be declared
169 invalid by a court of competent jurisdiction, the same shall not affect the validity of this
170 ordinance as a whole, or any part thereof, other than the part so declared to be invalid.
171 PASSED AND APPROVED by the Governing Body on ____________________.
172
173 CITY OF TOPEKA, KANSAS
174
175
176
177 __________________________________
178 Michael A. Padilla, Mayor
179 ATTEST:
180
181
182
183 ________________________________
184 Brenda Younger, City Clerk
ORD/Cruelty to Animals 4/5/2024 8
COMMITTEE REFERRAL SHEET
COMMITTEE REPORT
Name of Public Health & Safety
Committee:
Title: Ordinance – Cruelty to Animals
Date referred
from Council
meeting:
Date referred June 18, 2025
from
Committee:
Committee Committee members Karen Hiller and Brett Kell agreed
Action: to move forward and proceed for discussion with possible
action at the Governing Body meeting July 8, 2025
Comments: Committee members Christina Valdivia-Alcalá and
David Banks were absent.
Amendments:
Members of Councilmembers Karen Hiller (Chair), Christina
Committee: Valdivia-Alcalá, David Banks, and Brett Kell
Agenda Date July 8, 2025
Requested:
CITY OF TOPEKA
CITY COUNCIL Tonya Bailey, Sr Executive Assistant
City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant
Topeka, KS 66603-3914 E-mail: councilassist@topeka.org
(785) 368-3710 www.topeka.org
EXCERPT
CITY OF TOPEKA, Topeka, Kansas, June 18, 2025. The Public Health & Safety Committee
members met at 11:30 A.M. with the following Committee members present: Karen Hiller
(Chair) and Brett Kell. Absent: Christina Valdivia-Alcala and David Banks
The following is an excerpt of the draft minutes from the meeting:
APPROVAL to proceed to the Governing Body for action for Cruelty to Animals
Cruelty to Animals and Dangerous Dogs Ordinances
City Attorney Amanda Stanley spoke to two different ordinances having
proposed amendments. The purpose of the first one is to change Cruelty to
Animals’ ordinance TMC 6.15.170. It does change some definitions and the
requirements for providing fresh water, the change is on page one (a)(3).
and it changes it from on a regular basis to at all times. Also page four (c)
about then the owner if they’re reasonably known about, it may petition the
court for transfer of the animals, this deals with performance bonds which
is very important and is causing significant challenges and costs. The
second ordinance is an amendment Dangerous Dog ordinance TMC 6.15.170
(a)(2) and (b) this specifically very much about making it where we don’t
have dogs that are at Helping Hands for years without any reimbursement
for the city for those costs. They don’t get a great quality of life when
they’re on a dangerous dog hold, they don’t get time the yard and get other
things. So, we want to make sure owners that have dogs in court are paying
a responsible bond to cover their costs, as well as making it where the court
has some flexibility moving forward.
Chief of Prosecution Kelly Trussell spoke to the importance of the ordinance
amendments as it relates to the prosecution of cases.
Animal Control Supervisor Jessica Bowers shared her professional
experiences and stated a dog has been held for 19 months resulting in over
$9,000 in court costs. She stated the amendment would force owners to be
held accountable.
June 18, 2025 PHS Committee Meeting Excerpts Page 1
Committee Chair Hiller inquired about what happens to the dogs and what
will change for those dogs that have been picked up and held for long
periods of time.
Chief of Prosecution Trussell reported that the Helping Hands Humane
Society would determine whether a dog was adoptable and noted at least
99% of the dogs involved in these cases are adoptable.
Animal Control Supervisor Bowers reported Animal Control cases occupy
approximately 25% of the Humane Society’s holding capacity and the
proposed changes will help with this issue significantly. She stated Helping
Hands Humane Society Behavior Director Margaret Price strongly supports
the amendments because it considers the welfare of dogs as well as
addressing capacity issues for the humane society.
Committee member Brett Kell referenced single incidents where dogs are
labeled as dangerous. He spoke in support of assessing the animals to be
considered for foster care or released back to the owner instead of being
kenneled 24/7.
Chief of Prosecution Trussell reported if a dog is on hold and the owner
wants it to be returned, pending litigation of that charge, they can file a
motion for early release. She stated they base their decision on whether the
owner can comply with the dangerous dog conditions in order to protect the
public from the dog until it is adjudicated - whether it is actually dangerous
or not, and if they are able to comply with conditions to keep people safe
from harm, the dog is released. She noted many dogs are released when
motions are filed, however, those motions must be filed by the owner for
the dog to be released.
Animal Control Supervisor Bowers stated the ordinance allows Animal
Control Officers to seize animals at their discretion and a lot of the animals
have been dealt with multiple times. She reported keeping dogs in kennels
decreases the odds of being adopted or fostered, and dogs can be cited as
dangerous for attacking a chicken or attacking a child.
City Attorney Amanda Stanley clarified the change in process and stated as
a municipal government, they cannot seize property without a valid
ordinance in place – which in these cases are the dogs. She reported that
when owners fail to make an appearance to answer charges in court and do
not post bond for the dog the City must have a legal justification to seize
Presented at the June 18, 2025 Governing Body Meeting Page 2
the dogs and release them to the Helping Hands Humane Society so the
dogs can be adopted out to a loving family.
Chief of Prosecution Trussell reported the cost to prosecute these types of
cases was approximately $60,000 in 2023, $70,000 in 2024, and $60,000 in
2025 (January to May).
The consensus of Committee Chair Hiller and Committee member Brett Kell
was to move proposed amendments forward to Governing Body.
***************************
Presented at the June 18, 2025 Governing Body Meeting Page 3
Implementing the 21
day bond
The importance of placing a bond on animal
court holds
| presentation overview 2
3|Why is an amendment needed?
4|Effects of prolonged kennel confinement
5|Finanical impact – boarding cost
6|Financial impact- medical expenses
7|Increased animal calls
Why is an amendment needed? 3
Prevents long term kennel stays
• 25% of Helping Hands kennels space is the housing of court hold dogs
Emotional toll on animals and staff
• Only 2 teams trained to work with court hold animals due to safety reasons and training
requirements
• Longer stays result in stress and anxiety, which decreases the chance of getting adopted
Increased animal calls in the City of Topeka
• 2025, more than 3,000 animal related calls so far
Cost – reduces the amount of money the City of Topeka is spending
• Cost of care has gone up significantly to house animals and provide medical care
Ensures accountability to the owner
• Shifting the responsibility to the responsible owner
Longer Animal Control call response times
• Transport time for medical care
Effects of prolonged kennel confinement 4
• Long term isolation
• Increased anxiety
• Self licking (excessive grooming in felines)
• Pacing
• Circling
• Panting excessively
• Lowered immune system
• Kennel cough
• Upper respiratory infection in cats
• Signs of depression- failure to thrive
• Changed food habits- anorexia (more popular in felines)
• C-PTSD – Canine Post traumatic stress disorder
All the above factors hinder the chance of these animals being adopted
Financial impact- 5 year boarding cost 5
• Total amount spent in 5
300,000
years for boarding has
been $251,323 250,000
200,000
• If the 21 day bond was
implemented, we would 150,000
have spent $94,251
100,000
Saving the City $157,072.32
50,000
0
Total amount spent 21 day bond
Financial impact- Medical expenses 6
• Every animal under court hold is the responsibility of the City
of Topeka until released
• Last 2 years and partial 2025, around $25,070.70 has been
spent on medical bills alone
Real life Example:
Court hold : 9/13/2024- 12/9/2024 (87 days)
Total boarding cost: $815.67
Medical care and medication: $966 dollars
Total= 1,781.67 after 30 days subtracted from cost
Increased animal calls 7
• Rising Animal Control calls in the City ultimately
results in more animals on court hold
• Increase in larger hoarding cases and failure to
provide
• Higher cost of living
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Rhiannon Friedman, DOCUMENT #:
Planning and
Development Director
SECOND PARTY/SUBJECT: LB Lots, LLC PROJECT #:
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
RESOLUTION introduced by City Manager Dr. Robert M. Perez providing notice that the City is
considering establishing a Reinvestment Housing Incentive District (“RHID”) for LB Lots, LLC;
adopting a plan for the development of housing and public facilities in the proposed RHID; and
establishing the date and time of a public hearing.
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval of the resolution would set a public hearing date for August 12, 2025, to entertain public comment.
Notice will be published in the Topeka Metro Newspaper.)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to follow state law and set a Public Hearing to consider the establishment of a reinvestment housing
incentive district ("RHID") for LB Lots, LLC.
STAFF RECOMMENDATION:
Staff recommends the Governing Body approve the Resolution setting the Public Hearing.
BACKGROUND:
LB Lots, LLC has applied for reinvestment housing incentives pursuant to the Reinvestment Housing Incentive
District Act, K.S.A. 12-5241 et seq. The Secretary of Commerce has authorized the City to proceed with
considering the establishment of the RHID and adopting a plan for housing facilities.
The next step in the process is to set a public hearing to consider public comment, publish a hearing notice in the
Topeka Metro Newspaper and notify the Shawnee County Commission and the Board of Education of USD 437.
The public hearing will be on August 12th, 2025.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
Resolution - Setting Public Hearing Date - LB Lots, LLC RHID
RHID Housing Dev. Plan Application - LB Lots, LLC RHID
LB Lots, LLC RHID Resolution 9639 Approving Submittal to KDOC
KS DOC Approval of District Creation
RHID District Creation Application - LB Lots, LLC
COT RHID Policy (Resolution No. 9627)
1 0(Published in the Topeka Metro News __________________)
2
3 RESOLUTION NO. ________
4
5 A RESOLUTION introduced by City Manager Dr. Robert M. Perez providing notice that
6 the City is considering establishing a Reinvestment Housing
7 Incentive District (“RHID”) for LB Lots, LLC; adopting a plan for the
8 development of housing and public facilities in the proposed RHID;
9 and establishing the date and time of a public hearing.
10
11 WHEREAS, on April 8, 2025, the Kansas Secretary of Commerce determined that
12 the findings by the Governing Body articulated in Resolution No. 9639 meet the
13 requirements of K.S.A. 12-5244(c) and that the Governing Body may proceed with
14 establishing the RHID; and
15 WHEREAS, the City has prepared a plan for the development of housing and
16 public facilities in the proposed RHID in accordance with the provisions of the Kansas
17 Reinvestment Housing Incentive District Act, K.S.A. 12-5241 et seq.
18 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
19 CITY OF TOPEKA, KANSAS, that:
20 Section 1. Establishment of the LB Lots, LLC RHID. Pursuant to K.S.A. 12-
21 5245(a), the proposed RHID will be established within the boundaries of the real estate
22 legally described and attached in Exhibit A. A map depicting the existing parcels of real
23 estate in the proposed RHID is attached as Exhibit B. A list of the existing assessed
24 valuation of the real estate in the proposed RHID and the names and addresses of the
25 owners of record of all the real estate parcels within the proposed RHID is attached as
26 Exhibit C.
27 Section 2. Proposed Plan (“Plan”). The Governing Body further declares its intent
28 to adopt the Plan that is filed in the office of the City Clerk and available for public
RES/Set PH for LB Lots, LLC RHID 7/8/25 1
29 inspection during normal business hours. A description of the housing and public facilities
30 project proposed to be constructed is attached as Exhibit D. A summary of the contractual
31 assurances by the developer and the comprehensive feasibility analysis are attached as
32 Exhibit E.
33 Section 3. Funding Agreement. Pursuant to the RHID Policy adopted in
34 Resolution No. 9379, the Governing Body has considered the funding agreement that
35 requires the developer to reimburse the City for the costs in analyzing and effecting the
36 RHID’s creation.
37 Section 4. Public Hearing. Notice is hereby given that a public hearing will be
38 held to consider the establishment of LB Lots RHID and adoption of the Plan. The hearing
39 will take place in the City Council Chambers, 214 SE 8th Street, Topeka, Kansas, at 6:00
40 p.m. on August 12, 2025. Members of the public are invited to review the Plan and
41 comment at the public hearing. At the conclusion of the public hearing, the Governing
42 Body may establish the RHID and adopt the Plan.
43 Section 5. Publication; Notification to Entities. The City Clerk is directed to publish
44 this resolution, including the exhibits, one time in the Topeka Metro News not less than
45 one week or more than two weeks preceding the date of the public hearing. The City
46 Clerk is also directed to deliver a certified copy of this resolution to: (a) the City Planning
47 Commission; (b) the Board of Education of USD 437; and the Board of Commissioners
48 for Shawnee County.
49 Section 6. Effective Date. This resolution shall take effect after its adoption by
50 the Governing Body.
51
RES/Set PH for LB Lots, LLC RHID 7/8/25 2
52 ADOPTED and APPROVED by the Governing Body on ________________.
53 CITY OF TOPEKA, KANSAS
54
55
56
57
58 Michael A. Padilla, Mayor
59
60 ATTEST:
61
62
63
64 ______________________________
65 Brenda Younger, City Clerk
RES/Set PH for LB Lots, LLC RHID 7/8/25 3
EXHIBIT A
(Legal Description)
EXHIBIT B
(Map; Existing Parcels in Proposed RHID)
EXHIBIT C
(Parcels of Proposed District)
EXHIBIT D
(Description of Housing; Public Facilities)
EXHIBIT E
(Contractual Assurances; Feasibility Analysis)
The Governing Body will enter into a development agreement with the developer. This
agreement will include the project construction schedule, a description of the project and
the financial obligations of the developer and financial and administrative support from
the City.
The City’s financial advisor has prepared a financial analysis that is available in the City
Clerk’s office. The financial advisor has determined that, pursuant to K.S.A. 12-
5245(a)(7) and based upon a review of information provided by the developer, the Plan’s
benefits and RHID revenue and other available revenues are expected to exceed or be
sufficient to pay for the Plan’s project costs.
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
APPLICANT: LB Lots, LLC
ADDRESS: 3024 SW Wanamaker Rd. Suite 300, Topeka KS 66614
785-228-7916
PHONE #: ______________________________________________________________
jsourk@midwest-health.com
E-MAIL ADDRESS: ___________________________________________________________________
Jennifer Sourk
CONTACT PERSON: ____________________________________________________________
Lauren's Bay
PROJECT NAME: _______________________________________________________________________
Please complete the following items.
1. Provide a narrative describing the overall development plan specifically addressing how the
plan meets the policy goals of the Housing Study.
Lauren's Bay development was established 20 years ago and has been unsuccessful in development
due to special assessments, costs to build and market conditions. With RHID, thie developer will be
able to construct 15 homes on the 16 lots, priced above $250,000 for sale, which the housing study
indicates that there is a "substantial undersupply."
The construction will be as follows:
Ten 2,800 sq. ft. homes with basements
Two 3,200 sq. ft. homes with basements
Three 4,000 sq. ft. homes with basements
Construction will begin on the 10 homes with the larger homes being custom designed homes.
City of Topeka RHID Housing Development Plan Application 1 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
2. Provide a legal description of the proposed project area if such project area is not
coterminous with the district boundaries.
Attachment 1
3. As Exhibit A, include a map of the proposed project area if such project area is not
coterminous with the district boundaries.
4. As Exhibit B, attach a table (Excel format preferred) listing (i) each parcel within the proposed
project area, listing the current Shawnee County assessed valuation of land and
improvements separately and (ii) the property owner’s name and address for each parcel.
5. As Exhibit C, include a narrative and a graphical description of the housing and public
facilities that the developer will construct or improve, and the location of each within the
project area.
City of Topeka RHID Housing Development Plan Application 2 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
6. Provide a narrative describing any improvements the developer expects the City to make to
support the planned project, including any on or off-site public infrastructure and
coordination with other public agencies, etc.
None
7. Identify a listing of names, addresses and specific interests in real estate in the project area
of the housing developer(s) responsible for development of the housing and public facilities
in the project area.
• For the purposes of this requirement, “housing developer(s)” means both the name
of the business entity or entities, and the natural person comprising the ownership
of such entity or entities.
Name Address Related Interests
LB Lots, LLC 3024 SW Wanamaker Rd. Suite 300
Topeka, KS 66614
Klaton Properties, LLC 3024 SW Wanamaker Rd. Suite 300
Topeka, KS 66614
3420 Fairlawn, LLC 3024 SW Wanamaker Rd. Suite 300
Topeka, KS 66614
James A. Klausman 3024 SW Wanamaker Rd. Suite 300
Topeka, KS 66614
City of Topeka RHID Housing Development Plan Application 3 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
8. As Exhibit D, provide a detailed total development cost budget for the housing and other
improvements to be constructed including an identification of costs for which the developer
will seek reimbursement from RHID proceeds.
9. Provide a narrative describing all public incentive sought in support of the planned project
(including those that might be provided by other government agencies, foundation or non-
profits), including identification of whether the developer seeks potential bond financing
related to the RHID.
RHID and CID to refinance the special assessments
10. As Exhibit E, attach a detailed construction schedule, identifying any phasing of construction
anticipated.
11. As Exhibit F, attach a detailed financial pro forma, showing the operation of the project over
the lift of the RHID, including sufficient detail on assumptions so the City may determine,
among other things, the developer’s expectations for the number and potential valuation of
housing units to be constructed, the developer’s expected private financing for the project
(including debt, equity and other sources), and sufficient other detail to permit the City to
make the required statutory finding as provided in K.S.A 12-5245(a)(7).
City of Topeka RHID Housing Development Plan Application 4 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
12. Provide a detailed description of the contractual assurances the developer is willing to make,
including any financial guarantees it is willing to provide, to “guarantee the financial
feasibility” of the project, all as required by K.S.A 12-5245(a)(6) (together, the “Plan Pre-
Application”), along with commercially reasonable information evidencing developer’s
financial and operational capabilities to effect the proposed project as presented.
Developer has placed funds into an escrow account in order demonstrate its financial willingness to
fund the project.
CERTIFICATION OF APPLICANT
APPLICANT HAS RECEIVED AND REVIEWED THE CITY'S RURAL HOUSING INCENTIVE DISTRICT
POLICY (RESOLUTION NO. 9379). THE APPLICANT UNDERSTANDS AND AGREES TO THE
TERMS OF THE POLICY, INCLUDING PAYMENT OF THE REQUIRED FEES.
AS OF THE DATE OF APPLICANT'S EXECUTION OF THIS APPLICATION, TO THE BEST OF THE
APPLICANT’S KNOWLEDGE, THE INFORMATION CONTAINED WITHIN THIS APPLICATION IS
TRUE AND CORRECT.
By: _____________________________________________
Signature of Authorized Agent for Entity
Title: ______________________________________
General Counsel
6/1/2025
Date: ______________________________________
STATE OF ___________
COUNTY OF ________________
This document was acknowledged before me on ________________ by _________________
____________________________________________
Notary Public
My commission expires: __________
City of Topeka RHID Housing Development Plan Application 5 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
"UUBDINFOU
Lot 2, Block A, Lauren’s Bay Subdivision Number 2, In the City of Topeka, Shawnee County,
Kansas
Lot 3, Block A, Lauren’s Bay Subdivision Number 2, In the City of Topeka, Shawnee County,
Kansas
Lot 1, Block A, Lauren’s Bay Subdivision, In the City of Topeka, Shawnee County, Kansas
Lot 2+, Block A, Lauren’s Bay Subdivision, In the City of Topeka, Shawnee County, Kansas
Lot 12, Block A, Lauren’s Bay Subdivision, In the City of Topeka, Shawnee County, Kansas
Lot 13, Block A, Lauren’s Bay Subdivision, In the City of Topeka, Shawnee County, Kansas
Lot 11, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
Kansas
Lot 12, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
Kansas
Lot 13, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
Kansas
Lot 14, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
Kansas
Lot 20, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
Kansas
Lot 21, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
Kansas
Lot 1, Block C, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County, Kansas
Lot 2, Block C, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County, Kansas
Lot 3, Block C, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County, Kansas
Lot 5, Block C, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County, Kansas
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
Exhibit A
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
Exhibit B
1442004004027000 120 Y SW Laurens Way Klaton Real Estate 13,240
1442004004028000 121 Y SW Laurens Way Klaton Real Estate 11,880
1442004005052010 Y SW Lincolnshire Rd Klaton Real Estate
1442004005052000 123 Y SW Lincolnshire Rd Klaton Real Estate 21,000
1442004005063000 124 Y SW 44th St Klaton Real Estate 11,710
1442004005064000 125 Y SW 44th St Klaton Real Estate 11,710
1492901006021000 92 Y 4640 SW Verna Ln 3420 SW Fairlawn 12,840
1492901006014000 93 Y 6215 SW 46th Ct 3420 SW Fairlawn 13,410
1492901006013000 94 Y 6211 Sw 46th Ct 3420 SW Fairlawn 12,600
1492901006012000 95 Y 6207 SW 46th Ct 3420 SW Fairlawn 11,630
1492901006020000 99 Y 4636 SW Verna Ln 3420 SW Fairlawn 11,930
1492901006011000 100 Y 6203 SW 46th Ct 3420 SW Fairlawn 11,360
1492901007005000 103 Y 6038 SW 47th St LB Lots 13,600
1492901007007000 105 Y 4644 SW Shenandoah Ct LB Lots 12,970
1492901007008000 106 Y 4640 SW Shenandoah Ct LB Lots 12,750
1492901007009000 107 Y 4636 SW Shenandoah Ct LB Lots 12,010
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
Lauren’s Bay
Subdivision
Topeka, KS
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
CEDAR HILL
• 1936 Sq ft
• 3/3/3 unfinished basement
• 54’ x 54'
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
COTTER MODERN
• 1976 sq ft
• 3/2.5/3 Slab on Grade
• 60.5’x 64’5”
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
ELWAY
• 1826 sq ft
• 3/2/3 Slab on Grade
• 61’x62’
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
ELWAY GLENN
• 1861 sq ft
• 3/2/3 unfinished basement
• 61’x68’
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
HESTER
• 1720 sq ft
• 3/2/3 unfinished basement
• 62’x55.5’
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
JACKSON MODERN
• 2176 sq ft
• 4/2/3 slab on grade
• 64’x64’
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
Lake House Plan
2297 sq ft
3/2.5/3 optional basement
67’6” x 85’4”
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E
Exhibit E
Upon final approval of the RHID, the following schedule:
All lots go on the market listed by a Realtor within 30 days of approval.
Construction, subject to permits, will begin on the initial 1-3 homes within 60 days of RHID
approval.
Based upon historical absorption in the market, the following is the timeline of
construction:
4 homes constructed by 12/31/2025
4 homes constructed and sold in 2026
4 homes constructed and sold in 2027
3 homes constructed and 4 homes sold in 2028
1 homes sold in 2029
Developer will construct homes faster is the absorption experience is better than historical
data shows.
EXHIBIT B
(Map; Existing Parcels in Proposed RHID)
Docusign Envelope ID: 7D0B4467-906D-47AE-BFC7-05588F174768
Department of Commerce Phone: (785) 296-3481
1000 S.W. Jackson St., Suite 100 Fax: (785) 296-5055
Topeka, KS 66612-1354 KansasCommerce.gov
David C. Toland, Secretary Laura Kelly, Governor
April 8, 2025
Rhiannon Friedman
Planning and Development Director
City of Topeka
620 SE Madison St Ste 11
Topeka, KS 66607
RE: Request for Approval of Reinvestment Housing Incentive District in Topeka, Kansas
Dear Ms. Friedman:
This will acknowledge receipt of the City of Topeka’s application dated April 1, related to
participation in the Kansas Reinvestment Housing Incentive District Act.
I have reviewed Resolution No. 9639 as passed by the governing body and submitted to the
Kansas Department of Commerce (Commerce) pursuant to the Reinvestment Housing Incentive
District Act found at K.S.A. 12-5244 et seq. I have further reviewed the 2022 Housing Needs
Analysis (Analysis) prepared by the City and upon which the Resolution was based. The process
of establishing a Reinvestment Housing Incentive District requires the Analysis to summarize
and determine the nature and extent of housing needs within the community. The Analysis must
then be adopted by the governing body and is subject to the review and approval of the Secretary
of Commerce. The Act sets out four findings and determinations which must be included in the
Analysis and adopted by the City.
Based on my review of the original application material and supplemental information provided
by the City of Topeka, I hereby agree with and approve the findings set forth in the Resolution
passed by the City of Topeka to wit:
1. There is a shortage of quality housing, including affordable single family and multi-family
apartment units, at various price ranges in the City of Topeka despite the best efforts of public
and private housing developers;
2. The shortage of quality housing can be expected to persist and that additional financial
incentives are necessary in order to encourage the private sector to construct or renovate housing
development in the City of Topeka;
3. The shortage of quality housing is a substantial deterrent to the future economic growth and
development of the City of Topeka; and
Docusign Envelope ID: 7D0B4467-906D-47AE-BFC7-05588F174768
4. The future economic well-being of the City of Topeka depends on the governing body
providing additional incentives for the construction or renovation of quality housing in the City
of Topeka.
Commerce believes the Analysis and findings by the governing body of the City of Topeka meet
the requirements set forth in K.S.A. 12-5244(a) and this constitutes the approval required by
K.S.A. 12-5244(c) for the District as detailed in Resolution No. 9639. The application for
approval of the findings required for the establishment of the Reinvestment Housing Incentive
Districts as set forth in the application is hereby approved. This approval is predicated solely
upon the information and data received from the City of Topeka.
If you have any questions regarding this matter, please let me know.
Sincerely,
David C. Toland
Lt. Governor and Secretary
cc: Ryan Vincent (KHRC)
Robert North
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Josh McAnarney, DOCUMENT #:
Budget and Finance
Division Manager
SECOND PARTY/SUBJECT: TMTA Revenue Neutral PROJECT #:
Rate (RNR) - 2026
Proposed Budget
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: Discussion 07-01-25. JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
RESOLUTION introduced by City Manager Dr. Robert M. Perez, notifying the County Clerk of: (1) a
proposed intent to exceed the revenue neutral rate for the Topeka Metro Transit Authority (TMTA); (2)
the proposed tax rate; and (3) the date, time and location of the public hearing to consider adopting a
budget that exceeds the revenue neutral rate.
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval would notify the County Clerk that the City, as the entity responsible for levying a tax on behalf of
the TMTA, is considering adopting a 2026 budget that would include exceeding the TMTA's revenue neutral
rate (RNR).)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Approval would notify the County Clerk that the City, as the entity responsible for levying a tax on behalf of the
TMTA, is considering adopting a 2026 budget that would include exceeding the TMTA's revenue neutral rate
(RNR).)
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution.
BACKGROUND:
The City is responsible for levying a tax on behalf of the TMTA in the amount of 4.2 mills, the proceeds of which
are used by the TMTA for transit services. The levy is included as part of the City's budget. As such, K.S.A. 79-
2988, as amended, prohibits the City from imposing a tax rate in excess of the TMTA's RNR unless certain
procedures are followed. Those procedures include notifying the County Clerk, holding a public hearing and
passing a resolution should the body decide to adopt a 2026 budget that includes a tax levy for the TMTA that
exceeds the TMTA's RNR. The first procedural step is to notify the County Clerk of the Governing Body's intent,
identify a proposed tax rate, and indicate the date, time and location of the public hearing. Passing this Resolution
does not mean that the Governing Body is obligated to adopt a budget that includes exceeding the TMTA's RNR
BUDGETARY IMPACT:
Notification to the County Clerk has no budget implications.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
Resolution
TMTA Operating Budget FY 2026 (July 2025 - June 2026)
1 RESOLUTION NO. _______
2
3 A RESOLUTION introduced by City Manager Dr. Robert M. Perez notifying the County
4 Clerk of: (1) a proposed intent to exceed the revenue neutral rate for
5 the Topeka Metro Transit Authority (TMTA); (2) the proposed tax
6 rate; and (3) the date, time and location of the public hearing to
7 consider adopting a budget that exceeds the revenue neutral rate.
8
9 WHEREAS, pursuant to Topeka Municipal Code Section A9-2, the Governing
10 Body must levy a tax of 4.2 mills, the proceeds of which are used by the TMTA for transit
11 services; and
12 WHEREAS, the TMTA mill levy is included in the City’s budget for calendar year
13 2026; and
14 WHEREAS, K.S.A. 79-2988 prohibits a taxing subdivision from levying a tax rate
15 in excess of the revenue neutral rate (“RNR”) determined by the County Clerk unless
16 certain procedures are followed; and
17 WHEREAS, K.S.A. 79-2988 requires the County Clerk, by June 15, 2025, to notify
18 the TMTA of the TMTA’s RNR; and
19 WHEREAS, the TMTA has requested that the Governing Body notify the County
20 Clerk of a proposed intent to exceed the TMTA’s RNR which is 3.999; and
21 WHEREAS, on July 1, 2025, the Governing Body met to discuss the TMTA’s
22 request; and
23 WHEREAS, K.S.A. 79-2988 requires the Governing Body to notify the County
24 Clerk on or before July 20, 2025.
25 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
26 CITY OF TOPEKA, KANSAS that this Resolution shall constitute notice to the County
27 Clerk of the Governing Body’s proposed intent to adopt a resolution exceeding the
RES/Notification to County Clerk
TMTA RNR 6/16/2025 1
28 TMTA’s RNR.
29 BE IT FURTHER RESOLVED THAT:
30 1. The Governing Body adopts a proposed tax rate for the TMTA at 4.2 mills.
31 2. The public hearing to entertain public comment regarding possible adoption of
32 a 2026 budget that exceeds the TMTA’s RNR of 3.999 shall take place on August 6th,
33 2025, at 6:00 p.m. in the City Council Chambers, 214 SE 8th Street, Topeka, Kansas.
34 3. The City Clerk is directed to provide a certified copy of this Resolution to the
35 County Clerk on or before July 20, 2025.
36 4. This resolution shall take effect and be in force immediately upon its adoption.
37
38 ADOPTED and APPROVED by the Governing Body on ________________.
39 CITY OF TOPEKA, KANSAS
40
41
42
43 ________________________________
44 Michael A. Padilla, Mayor
45 ATTEST:
46
47
48
49 _______________________________
50 Brenda Younger, City Clerk
RES/Notification to County Clerk
TMTA RNR 6/16/2025 2
Topeka Metropolitan Transit Authority Final
Operating Budget - Submit to City of Topeka
Fiscal Year 2026 (July 2025 through June 2026)
EXPENSE CATEGORY FY-2025 Budget FY-2026 Budget Budget Variance Percent Change
Wages 4,145,568 4,535,916 390,348 9.4%
Fringe Benefits 2,408,887 2,640,230 231,344 9.6%
Maintenance Services 1,329,458 473,969 (855,489) -64.3%
Administration & Advertising 101,814 98,214 (3,600) -3.5%
Professional Services 530,836 624,539 93,703 17.7%
Parts & Supplies 1,471,089 1,502,372 31,283 2.1%
Insurance 235,029 225,465 (9,564) -4.1%
Utilities 152,042 152,498 456 0.3%
Total Operating Expenses 10,374,723 10,253,203 (121,519) -1.2%
Capital Purchases 5,328,061 3,555,464 (1,772,597) -33.3%
Total Expenses 15,702,784 13,808,667 (1,894,116) -12.06%
REVENUE CATEGORY FY-2025 Budget FY-2026 Budget Budget Variance Percent Change
Operating Revenue
Fares 688,080 693,480 5,400 0.8%
Advertising, Interest & Miscellaneous 894,147 967,646 73,499 8.2%
Federal Funds 2,900,000 2,900,000 0 0.0%
State & Local Funds 853,693 736,037 (117,656) -13.8%
Mill Levy 6,847,385 7,075,072 227,687 3.3%
Total Revenues 12,183,305 12,372,235 188,930 1.55%
Excess/(Deficit) (3,519,479) (1,436,432) 2,083,047 -59.19%
Topeka Metropolitan Transit Authority Final
Mill Levy Request - Submit to City of Topeka
Based on Estimated Assessed Valuation
Fiscal Year 2026
Since our budget is on a fiscal year basis and the mill levy is on a calendar year basis,
the budget for the following fiscal year must also be considered. This results in a levy
different from the requirement for the upcoming fiscal year.
All mills are based on the estimated assessed valuation.
The projections for Motor Vehicle, Ad Valorem, Recreational Vehicle taxes, deliquencies
and the Neighborhood Revitalization Act (NRA) have been included in the calculation.
Local Funds Required FY2026 2026 FY2027
Wages & Benefits 7,176,146 7,391,431 7,606,715
All Other Expenses 6,632,521 6,831,497 7,030,472
Total Expenses 14,222,927
Less: Funds on Hand - 1/1/26 Estimate 844,020
Budgeted Revenues & Funding 2,648,582
Motor Vehicle Taxes 500,597
Delinquency Tax Receipts 85,000
Recreational & Tagged Vehicle 3,322
16/20M Tagged Vehicles 1,179
Watercraft 1,846
CMV Fees 21,960
Excise Tax 9,331
IRB Estimate 0
10,107,091
Plus: NRA Rebate 73,639
Delinquency Expectation 1.510% 100,308
Other 0
Funds Required for Calendar Year 10,281,038 6.500 (limited to 4.2)
Levy Requested
July 1, 2025 Valuation Estimate $1,581,647,989 7,092,209 Initial Mill Levy Calculation
Levy Requested 4.200 6,642,922
7,075,072 93% 7% Final Mill Levy Calculation
Tax Year 2022 Revenue Neutral Rate Calculation Tax Year 2022 Mill Levy Before Other Taxes FY2022 Mill Levy Including Other Taxes
$4,988,277.31 $5,154,042.00 $5,453,976.00
Tax Year 2023 Revenue Neutral Rate Calculation FY2023 Mill Levy Before Other Taxes FY 2023 Mill Levy Including Other Taxes
$5,155,341.64 $5,591,819.96 $5,900,446.97
Tax Year 2024 Revenue Neutral Rate Calculation FY2024 Mill Levy Before Other Taxes FY 2024 Mill Levy Including Other Taxes
$5,618,471.28 $6,082,722.75 6,319,144.00
Tax Year 2025 Revenue Neutral Rate Calculation FY2025 Mill Levy Before Other Taxes FY 2025 Mill Levy Including Other Taxes
$6,126,651.83 $6,361,733.06 6,847,385.00
Tax Year 2026 Revenue Neutral Rate Calculation FY2026 Mill Levy Before Other Taxes FY 2026 Mill Levy Including Other Taxes
$6,357,115.64 $6,642,921.55 7,092,209.44
Final Mill Levy Calculation for 2026 Take the FY25 Mill Levy Amount times 7% We receive roughly 7% of our Mill Levy Income in July to Dec time period.
Take the FY26 Mill Levy Amount times 93% We receive roughly 93% of our Mill Levy Income in Jan to June time period.
FY25 $479,316.95
FY26 $6,595,754.78
Total Mill Levy for FY26 $7,075,071.73
Amount To Be Subtracted for 93% 7% Calculation $17,137.71
NRA Rebate Calculation $73,639
Take Line 7 on the Clerk's Info for the
upcoming year divided by 1,000 and then
multiply by our mill levy rate.
Delinquency Expectation - Using 1.51% from Line on Delinquency Tax Receipts - Using $85,000 per
the Clerk's Info City expectation. This is an accurate estimate.
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Josh McAnarney, DOCUMENT #:
Budget and Finance
Division Manager
SECOND PARTY/SUBJECT: City of Topeka Revenue PROJECT #:
Neutral Rate (RNR) -
2026 Proposed Budget
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: Discussion 07-01-25. JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
RESOLUTION introduced by City Manager Dr. Robert M. Perez, notifying the County Clerk of: (1) a
proposed intent to exceed the revenue neutral rate for the City of Topeka’s 2026 budget; (2) the
proposed tax rate; and (3) the date, time and location of the public hearing to consider adopting a budget
that exceeds the revenue neutral rate.
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval would notify the County Clerk of the Governing Body's intent to consider adopting a budget for 2026
that exceeds the Revenue Neutral Rate (RNR).)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to notify the County Clerk of the Governing Body's intent to consider adopting a budget for 2026 that
exceeds the revenue neutral rate (RNR) provided by the County Clerk.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution.
BACKGROUND:
KSA 79-2988, as amended, requires the County Clerk, by June 15, 2025, to notify the City of the City's 'revenue
neutral rate' (RNR) for purposes of adopting the 2025 budget. If the Governing Body chooses to consider
exceeding this RNR, state law requires compliance with certain procedures, including notifying the County Clerk,
holding a public hearing and passing a resolution should the body decide to adopt a 2026 budget that exceeds the
RNR. The first procedural step is to notify the County Clerk of the Governing Body's intent, identify a proposed
tax rate, and indicate the date, time and location of the public hearing. Passing this Resolution does not mean that
the Governing Body is obligated to adopt a budget that exceeds the RNR.
BUDGETARY IMPACT:
Notification to the County Clerk which has no budget implications.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
Resolution
Presentation (July 1, 2025 GB Meeting)
1 RESOLUTION NO. _______
2
3 A RESOLUTION introduced by City Manager Dr. Robert M. Perez notifying the County
4 Clerk of: (1) a proposed intent to exceed the revenue neutral rate for
5 the City of Topeka; (2) the proposed tax rate; and (3) the date, time
6 and location of the public hearing to consider adopting a budget that
7 exceeds the revenue neutral rate.
8
9 WHEREAS, K.S.A. 79-2988 prohibits a taxing subdivision from levying a tax rate
10 in excess of the revenue neutral rate (“RNR”) determined by the County Clerk unless
11 certain procedures are followed; and
12 WHEREAS, K.S.A. 79-2988 requires the County Clerk, by June 15, 2025, to notify
13 the City of the City’s RNR; and
14 WHEREAS, on July 1, 2025, the Governing Body met to discuss the RNR and
15 whether to consider notifying the County Clerk of the City’s propose intent to adopt a 2026
16 budget that exceeds the RNR of 35.183; and
17 WHEREAS, K.S.A. 79-2988 requires the Governing Body to notify the County
18 Clerk on or before July 20, 2025.
19 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
20 CITY OF TOPEKA, KANSAS that this Resolution shall constitute notice to the County
21 Clerk of the Governing Body’s proposed intent to adopt a resolution exceeding the City’s
22 RNR.
23 BE IT FURTHER RESOLVED THAT:
24 1. The Governing Body adopts a proposed tax rate of 37.956 mills.
25 2. The public hearing to entertain public comment regarding possible adoption of
26 a 2026 budget that exceeds the RNR of 35.183 shall take place on August 26, 2025, at
27 6:00 p.m. in the City Council Chambers, 214 SE 8th Street, Topeka, Kansas.
RES/Notification to County Clerk RNR 6/16/2025 1
28 3. The City Clerk is directed to provide a certified copy of this Resolution to the
29 County Clerk on or before July 20, 2025.
30 4. This resolution shall take effect and be in force immediately upon its adoption.
31 ADOPTED and APPROVED by the Governing Body on ________________.
32 CITY OF TOPEKA, KANSAS
33
34
35
36 ________________________________
37 Michael A. Padilla, Mayor
38 ATTEST:
39
40
41
42 _______________________________
43 Brenda Younger, City Clerk
RES/Notification to County Clerk RNR 6/16/2025 2
Mill Levy and Revenue
Neutral Rate Information
General Information 2
• SNCO provides the total assessed property valuations and the
revenue neutral rate (RNR)
• RNR is the tax rate that would generate the same property tax
revenue as what was collected the previous year
• Council votes whether to possibly exceed the RNR, sets maximum
mill levy rate, and a public hearing date
General Information 3
• Property Tax in FY 2024 accounted for 32% of General Fund Revenue
• 1 mill = $1,510,192.51
• Current COT Mill Rate = 36.956
• General Fund Mill = 26.557
• Debt Service Mill = 9.718
• Special Liability Mill = .681
• Revenue neutral rate = 35.183
• If the City maintains the current rate instead of the revenue neutral rate, it
would generate $2,677,571.32 more in property taxes.
Cost to Residential Property Owners for COT Portion 4
$150,000 $200,000 $250,000 $300,000
Various Mill Rates Appraised Appraised Appraised Appraised
Property Property Property Property
RNR Rate @ 35.183 $606.91 $809.21 $1,011.51 $1,213.81
Current COT Mill Rate @ 36.956 $637.49 $849.99 $1,062.49 $1,274.98
+1 Mill Rate @ 37.956 $654.74 $872.99 $1,091.24 $1,309.48
+/- 1 from Current Mill Rate $17.25 $23.00 $28.75 $34.50
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: Mat Mullen, Senior DOCUMENT #:
Attorney
SECOND PARTY/SUBJECT: Dynamic Core TIF PROJECT #:
Redevelopment District
- Removal of Property
CATEGORY/SUBCATEGORY 014 Ordinances – Non-Codified / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
DISCUSSION regarding the removal of certain real property from the Dynamic Core Redevelopment
District.
(Approval would remove the listed properties from the Dynamic Core TIF District because the properties have
been approved for participation in the neighborhood revitalization rebate program.)
VOTING REQUIREMENTS:
Discussion only. Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to comply with Ordinance No. 20228's requirement that the Governing Body remove properties from the
Dynamic Core TIF District that meet the criteria for a property tax rebate in accordance with the Neighborhood
Revitalization Program (NRP)
STAFF RECOMMENDATION:
Discussion only. Staff recommends the Governing Body move to approve the ordinance as part of the Consent
Agenda.
BACKGROUND:
The ordinance establishing the Dynamic Core (downtown) TIF District requires that the Governing Body remove
properties from the TIF if the properties meet the criteria for the NRP. Seven properties meet that criteria. As
such, they should be removed from the District.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
Ordinance
1 (Published in the Topeka Metro News on _______________________________)
2
3 ORDINANCE NO. ____________
4 AN ORDINANCE introduced by City Manager Dr. Robert M. Perez, removing
5 certain real property from the Dynamic Core Redevelopment
6 District.
7
8 WHEREAS, Ordinance No. 20228 – which establishes the Dynamic Core
9 Redevelopment District (“District”) – requires the Governing Body to remove properties
10 from the District that meet the criteria for a property tax rebate in accordance with a
11 Neighborhood Revitalization Program (“NRP”); and
12 WHEREAS, seven properties located in the District have satisfied the requirements
13 for securing an NRP rebate; and
14 WHEREAS, K.S.A. 12-1771(g) authorizes the Governing Body to remove real
15 property from a redevelopment district.
16 NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE
17 CITY OF TOPEKA, KANSAS, that:
18 Section 1. The following properties are removed from the District:
19 735 S. Kansas Ave. (AIM Strategies Inc.)
20 913 S. Kansas Ave. (AIM Strategies Inc.)
21 214-216 S.W. 7th St. (Beckley Chiropractic)
22 424 S. Kansas Ave. (QOZB L.L.C.)
23 206 S.W. Harrison St. (Shawn & Sara Fields)
24 222 S.W. 7th St. (Wheat State Real Estate L.L.C.)
25
26 Section 2. The City Clerk is directed to provide a copy of the Ordinance to the
27 County Clerk.
28 Section 3. This Ordinance shall take effect and be in force from and after its
29 passage, approval and publication in the official city newspaper.
30 PASSED and APPROVED by the Governing Body on _______________________.
ORD/Removal of Properties
Dynamic Core TIF District
06/23/2025 1
31
32
33
34 CITY OF TOPEKA, KANSAS
35
36
37
38 _________________________________
39 Michael Padilla, Mayor
40 ATTEST:
41
42
43
44 __________________________________
45 Brenda Younger, City Clerk
46
47
48
49
ORD/Removal of Properties
Dynamic Core TIF District
06/23/2025 2
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
July 8, 2025
DATE: July 8, 2025
CONTACT PERSON: DOCUMENT #:
SECOND PARTY/SUBJECT: Public Comment PROJECT #:
Protocol
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
PUBLIC COMMENT PROTOCOL
VOTING REQUIREMENTS:
POLICY ISSUE:
STAFF RECOMMENDATION:
BACKGROUND:
Governing Body Rule 5.5
(c) Public Comment on a specific agenda item: Comments from members of the public concerning a
specific agenda item will be heard at the time the item is considered. Persons will be limited to addressing the
governing body one (1) time on a particular matter unless otherwise allowed by a vote of six (6) or more members
of the governing body.
(d) General public comment: Requests by members of the public to speak during the public comment portion
of a regular governing body meeting will be placed on the agenda on a "first-come, first-served" basis. The
request should state the name of the individual(s) desiring to be heard. Each such individual shall be limited to
addressing the governing body one (1) time and his or her comments shall be limited to topics directly relevant to
business of the governing body; provided however, that comments pertaining to personnel and litigation matters
shall not be allowed.
Procedures for Addressing the Governing Body
In accordance with Governing Body Rules 5.6 and 5.7, the following protocols for public comment apply:
Each person shall state his or her name and city of residence in an audible tone for the record.
All remarks shall be addressed to the Governing Body as a whole -- not to any individual member.
In order to provide additional time for as many individuals as possible to address the Governing Body, each
individual signed up to speak will need to complete his or her comments within four minutes.
The following behavior will not be tolerated from any speaker:
Uttering fighting words
Slander
Speeches invasive of the privacy of individuals (no mention of names) Unreasonably Loud Speech
Repetitious Speech or Debate
Speeches so disruptive of proceedings that the legislative process is substantially interrupted
Any speaker who engages in this type of behavior will be warned once by the presiding office (Mayor). If the
behavior continues, the speaker will be ordered to cease his or her behavior. If the speaker persists in interfering
with the ability of the Governing Body to carry out its function, he or she will be removed from the City Council
Chambers or Zoom meeting room.
Members of the public, Governing Body and staff are expected to treat one another with respect at all times.
Zoom Meeting Protocol
Make sure your Zoom name, email and/or phone number matches what was submitted to the City Clerk
when you signed up for public comment. Any misnamed or unauthorized users will not be admitted to
Zoom.
Please keep your mic muted and your camera off until you are called by the Mayor to give your comment.
If you are cut off during your comment time due to an internet connection or technical issue, you will need
to submit your comments in writing to the City Clerk atcclerk@topeka.orgor 215 SE 7thStreet, Room
012B, Topeka, KS 66603 for attachment to the minutes.
If you break any of the public comment rules, you will receive one warning from the Mayor. If you continue
any prohibited behavior, you will be removed from the Zoom meeting room and will not be allowed to rejoin.
Public comment is limited to four minutes. You may receive an extension at the discretion of the Governing
Body. The timer will be visible to you in the ‘City of Topeka Admin’ window on the Zoom app. Call-in users
will hear one beep when a minute is remaining and then another beep when time has expired.
Please do not share the Zoom login information with anyone. Any unauthorized users will not be admitted to
the Zoom meeting room.
BUDGETARY IMPACT:
SOURCE OF FUNDING: