Governing Body

Governing Body Chambers 214 SE 8th Street, 2nd Floor Topeka, Kansas, 66603 https://www.topeka.org Governing Body Agenda September 2, 2025 6:00 PM Mayor: Michael A. Padilla Councilmembers Karen A. Hiller District No. 1 Marcus D.L. Miller District No. 6 Christina Valdivia-Alcala District No. 2 Neil Dobler District No. 7 Sylvia E. Ortiz District No. 3 Spencer Duncan District No. 8 David Banks District No. 4 Michelle Hoferer District No. 9 Brett D. Kell District No. 5 City Manager: Dr. Robert M. Perez Addressing the Governing Body: Public comment for the meeting will be available via Zoom or in-person. Individuals must contact the City Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org by no later than 5:00 p.m. on the date of the meeting, after which the City Clerk's Office will provide Zoom link information and protocols prior to the meeting. View the meeting online at https://www.topeka.org/communications/live-stream/ or at https://www.facebook.com/cityoftopeka/. Written public comment may also be considered to the extent it is personally submitted at the meeting or to the City Clerk's Office located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at cclerk@topeka.org on or before the date of the meeting for attachment to the meeting minutes. If you need any accommodations for the meeting, please contact the City ADA Coordinator at 785-368-4470. Kansas Relay Service at 800-766-3777. Please provide a 48 Hour Notice if possible. Agendas are available by 5:00 p.m. on Thursday in the City Clerk's Office, 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or on the City's website at https://www.topeka.org. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: 1. ROLL CALL: 2. APPOINTMENTS: A. Board Appointment - Americans with Disabilities Act Advisory Council ADVISORY COUNCIL reappointment of Monique Vopat to the City of Topeka Americans with Disabilities Act (ADA) Advisory Council for a term ending July 11, 2027. (Council District No. 5) 3. PRESENTATIONS: 2025 National Night Out (NNO) Update 4. CONSENT AGENDA: A. Resolution - Celtic Fox Tap That Brew Festival and After Party- Noise Exception RESOLUTION introduced by Councilmember Karen Hiller granting The Celtic Fox an exception to the provisions of City of Topeka Code Section 9.45.150, et seq., concerning noise prohibitions. (Council District No. 1) (Approval would allow for live bands during the hours of 3:00 p.m. and 8:00 p.m. on September 20, 2025, SW 8th from Crosby Parking Garage to Harrison, SW Jackson Avenue from 9th to 7th Street.) B. Resolution - Celtic Fox Tap That Beer Festival - Special Event RESOLUTION introduced by Councilmember Karen Hiller, approving a special event known as the 2025 Tap That Brew Festival. (Council District No. 1) (Approval would allow the sale, consumption and possession of alcoholic beverages within the designated barricaded area for the Tap That Brew Festival event on September 20, 2025, between the hours of 3:00 p.m. and 8:00 p.m.) C. Approval - 2026 - 2028 Joint Memorandum of Agreement - Group Healthcare APPROVAL of a Joint Memorandum of Agreement concerning group healthcare cost-sharing with the labor unions for 2026-2028. (Approval of the three-year agreement would set forth the cost sharing formula for the City and individual employee contributions.) D. Professional Services Engineering Contract Amendment - Professional Engineering Consultants, P.A. APPROVAL of a professional engineering contract amendment between the City of Topeka and Professional Engineering Consultants, P.A. for the engineering and design services associated with boiler system upgrades at the North Topeka Wastewater Treatment Plant.  (Approval will authorize the City Manager to sign and execute the contract amendment, with an updated not-to-exceed amount of 61,815.00.) E. Professional Services Engineering Contract Amendment - Bartlett and West, Inc. SW 21st Street Water Main Replacement Project APPROVAL of a professional engineering contract amendment between the City of Topeka and Bartlett and West, Inc. for the engineering and design services associated with the SW 21st Street Water Main Replacement Project Nos. 281225.12 and 281293.03. (Approval will authorize the City Manager to sign and execute the contract amendment, with an updated not-to-exceed amount of 318,000.) F. MINUTES of the special meeting of August 26, 2025 G. APPLICATIONS: 5. ACTION ITEMS: A. Resolution - Approving Budget Exceeding $250,000 - Waterline Improvements on 21st Street from Buchanan to Washburn - Project No. 281293.03 RESOLUTION introduced by the Public Infrastructure Committee comprised of Councilmembers Sylvia Ortiz, David Banks and Neil Dobler recommending approval of Project No. 281293.03 for Waterline Improvements on 21st Street from Buchanan to Washburn as further described in Exhibit A. (Public Infrastructure Committee recommended approval on August 19, 2025.) Voting Requirement: Action requires at least six (6) votes of the Governing Body. (Approval of a total project budget of $2,211,520 for Waterline Improvements on 21st Street from Buchanan to Washburn) B. Resolution - Approving Budget Exceeding $250,000 - Waterline Improvements on Stonybrook Drive - Project Nos. 281250.01, 281300.09 and 501106.11 RESOLUTION introduced by the Public Infrastructure Committee comprised of Councilmembers Sylvia Ortiz, David Banks and Neil Dobler recommending approval of Project Nos. 281250.01, 281300.09, and 501106.11 for waterline improvements on Stonybrook Drive as further described in Exhibit A. (Public Infrastructure Committee recommended approval on August 19, 2025.) Voting Requirement: Action requires at least six (6) votes of the Governing Body. (Approval of a total project budget of $2,149,205 for waterline improvements on Stonybrook Drive.) C. Resolution - Approving Budget Exceeding $250,000 - Street and Stormwater Improvements on SW Martin Dr. - Project Nos. 841098.07, 841074.15, 501107.08 RESOLUTION introduced by the Public Infrastructure Committee comprised of Councilmembers David Banks, Sylvia Ortiz and Neil Dobler recommending approval of Project Nos. 841098.07, 841074.15 and 501107.08 for street and stormwater improvements of SW Martin Drive from 41st to 42nd Street. (Council District No. 5) (Public Infrastructure Committee  recommended approval on August 19, 2025.) Voting Requirement: Action requires at least six (6) votes of the Governing Body. (Approval of a total project budget of $559,145 for street and stormwater improvements of SW Martin Drive from 41st to 42nd Street.) D. Ordinance - Marney Properties LLC - Special Assessment Penalties Abatement ORDINANCE introduced by the Public Infrastructure Committee consisting of David Bank, Sylvia Ortiz, and Neil Dobler, confirming the Agreement of the Governing Body with the Marney Properties L.L.C. and the City of Topeka to abate City special assessments penalties to certain property in Lauren's Bay Estates when the property taxes and special assessments are paid in full. (Public Infrastructure Committee recommended approval on August 19, 2025.) Voting Requirement: Action requires five (5) votes of the City Council. The Mayor does not vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto authority. (Approval would abate the special assessment penalties on the Marney Properties, LLC Parcels located in Lauren’s Bay Estates Subdivision in return for full payment of the unpaid property taxes and special assessments. Marney Properties, LLC intends to develop single-family dwellings.) E. Approval - 2026 Social Service Grants - Scoring and Funding Allocations APPROVAL of the allocation of the 2026 Social Services Grant recommendations in the amount of $491,904. (Social Service Grants Committee recommended approval by a vote of 2-0-0 on July 22, 2025.) Voting Requirement: Action requires at least six (6) votes of the Governing Body. (Approval would allocate $491,904 in General Funds) 6. NON-ACTION ITEMS: A. Discussion – Utility Bill Real Estate Liens Ordinance DISCUSSION related to the imposition of real estate liens on properties that have received utility services but have failed to pay for such services. (Imposing real estate liens, pursuant to K.S.A. 12-808c, upon certain lots and pieces of ground in Shawnee County, Kansas.) B. Discussion - 2026 Budget Overview Presentation DISCUSSION related to the City of Topeka 2026 Operating Budget. (Discussions will continue through the months of July, August and September.) 7. PUBLIC COMMENT: Public comment for the meeting will be available via Zoom or in-person. Individuals must contact the City Clerk's Office at 785-368-3940 or via email at  cclerk@topeka.org by no later than 5:00 p.m. on the date of the meeting, after which the City Clerk's Office will provide Zoom link information and protocols prior to the meeting. Written public comment may also be considered to the extent it is personally submitted at the meeting or to the City Clerk's Office located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at cclerk@topeka.org on or before the date of the meeting for attachment to the meeting minutes. View the meeting online at https://www.topeka.org/communications/live-stream/ or at https://www.facebook.com/cityoftopeka/. 8. ANNOUNCEMENTS: 9. EXECUTIVE SESSION: Executive Sessions are closed meetings held in accordance with the provisions of the Kansas Open Meetings Act. (Executive sessions will be scheduled as needed and may include topics such as personnel matters, considerations of acquisition of property for public purposes, potential or pending litigation in which the city has an interest, employer-employee negotiations and any other matter provided for in K.S.A. 75-4319.) 10. ADJOURNMENT:  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Mayor Michael A. Padilla DOCUMENT #: SECOND PARTY/SUBJECT: Americans with PROJECT #: Disabilities Act Advisory Council CATEGORY/SUBCATEGORY 006 Communication / 005 Other CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: ADVISORY COUNCIL reappointment of Monique Vopat to the City of Topeka Americans with Disabilities Act (ADA) Advisory Council for a term ending July 11, 2027. (Council District No. 5) VOTING REQUIREMENTS: Action requires at least five (5) votes of the City Council. The Mayor does not vote. POLICY ISSUE: The ADA council seeks to enhance the community by the contributions of persons with disabilities; to make a positive difference in their relationship with the community by working toward providing full access to facilities, programs, services and activities. STAFF RECOMMENDATION: Councilmember Kell nominates and Mayor Padilla recommends the appointment of Monique Vopat to the City of Topeka ADA Advisory Council for a two-year term ending July 11, 2027. BACKGROUND: The mission of the Topeka ADA Advisory Council is to support the civil rights of and full integration into Topeka community life for all people with disabilities. The ADA Council will be comprised of 10 members. At least six of the members must be individuals with disabilities, representing the six major life functions as much as possible. Members will serve a two-year term and shall not be eligible to serve more than four consecutive terms pursuant to Topeka Municipal Code Section 2.250.010. BUDGETARY IMPACT: There is no budgetary impact to the City. SOURCE OF FUNDING: Not Applicable. ATTACHMENTS: Description M. Vopat - Application City of Topeka Boards and Commissions Application Submitted on 23 July 2025, 10:01AM Receipt number 375 Related form version 9 Profile First Name Monique Last Name Vopat Email Address mvopat@lifehousecac.com Street Address 2827 SW 31st CT Suite or Apt 2 City Topeka State Kansas Zip 66614 Are you a resident of the City of Topeka? Yes What district do you live in? District 5 Primary Phone 7855543265 Alternate Phone Employer LifeHouse Child Advocacy Center Job Title Development Director Which Board would you like to apply for? Americans with Disabilities Act Advisory Council Are you a registered voter? Yes Are you currently a full or part-time employee of the City of No Topeka? Which department do you work for? 1 of 3 Are you or any immediate family member related to any city No governmental official or employee? Who are you related to and how are you related? Are you or have you been a party to any civil litigation No involving the City of Topeka? Please explain the litigation and your role in it: Are you delinquent in payment of any taxes, fees, fines, or No special assessments owed to the State of Kansas, Shawnee County or the City of Topeka? Please explain your delinquent payment situation. Please state why you are interested in serving on this board or I served on the board previously and I would like to join again. commission: Interests & Experiences Please describe your education, experience, and expertise Previous ADA Council Member. including any honors, awards, civic, cultural, charitable or professional organization memberships that relate to the position you are seeking. List any professional licenses you hold in Kansas and advise if n/a they are current. (We reserve the right to request a copy of your license prior to approval of your appointment.) **Please upload a resume or any additional information you believe may be helpful in considering your application. Voluntary Self Identification Ethnicity Hispanic Gender Female Acknowledgements and Verification Purpose of Information being submitted. I Agree The information I am submitting is true and correct. I Agree Your electronic signature Link to signature 2 of 3 Alternative electronic signature Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you attach are public records and, as such, are available to the public, upon request, pursuant to the Kansas Open Records Act. If you are appointed to the position, your application and resume will be included in the governing body meeting agenda which is posted online. 3 of 3  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Monique Glaude', DOCUMENT #: Director of Inclusive Communities SECOND PARTY/SUBJECT: 2025 National Night Out PROJECT #: (NNO) Update CATEGORY/SUBCATEGORY CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: 2025 National Night Out (NNO) Update VOTING REQUIREMENTS: POLICY ISSUE: STAFF RECOMMENDATION: BACKGROUND: BUDGETARY IMPACT: SOURCE OF FUNDING: ATTACHMENTS: Description National Night Out Presentation Update  City of Topeka 2025 National Night Out Update Office of Inclusive Communities Celebrating Community Connection 2 National Night Out was more than just a day or evening – it was a demonstration of unity, safety, and the power of neighborhoods coming together. We proudly saw our community step forward in a big way, with neighbors, local leaders, and families gathering to strengthen connections and build trust. Neighborhood Level Impact: 9 Active Neighborhood Events 3 This year, we were thrilled to have nine neighborhoods host their very own National Night Out gatherings. These events were led by neighbors who took the initiative to bring their blocks together, hosting cookouts, games, and family fun. Each neighborhood event was unique – some focused-on block parties, others on youth engagement, and several on safety awareness with law enforcement. Collectively, they brought neighbors closer together and reinforced the message that community safety begins at home, on every street, and within every block. City-Wide Event: Bringing Everyone Together 4 Beyond the neighborhood level, National Night Out also featured one large community- wide event that brought over 1,500 of our neighbors together. The gathering created space for families to enjoy safe, fun, and engaging activities while connecting directly with city departments, law enforcement, local vendors, and community organizations. Highlights Included: • Family-Friendly Entertainment • Car Show • Community Resource Fair • Youth Activities • Safety Engagement • Touch-a-Truck Event • Food and Fellowship Measuring Success: Strengthening Trust & Building Joy 5 The Success of this year’s National Night Out is measured not just by attendance – but by the smiles, conversations, and sense of togetherness that linger long after the event ended. • Nine neighborhoods: (Luther Place, Kenwood NA, Ridgecrest, Tennessee Town NIA, Warde Meade NIA, Berryton United Methodist Church, Pheasant Run Homes, Quinton Heights Steele NIA, Ebenezer Baptist Church) strengthened their block-level relationships. • Over 2,200 neighbors came together throughout the community. • Countless partnerships between neighbors, city staff, and organizations were deepened. National Night Out reminded us that safety and community well-being thrive when we celebrate together, share resources, and build strong connections. Enhancements for National Night Out 2026 6 • Sponsorships • Improved Signage • Neighborhood Planning Meetings • Talent Show Trials • Enhanced Transportation for Seniors • Transportation at venue • Food Truck Area Upgrades Budget Wrap-Up 7 We are proud to share that the total cost of the National Night Out experience came in at $12,950.73, coming in under our $15,000 budget. We are seeking sponsors for the 2026 National Night Out event to help offset costs even further – allowing us to deliver an even greater experience while reducing overall expenses. Looking Forward 8 As we look ahead, we’re committed to growing even more neighborhood-led gatherings, expanding our community partnerships, and ensuring that every resident feels a sense of belonging. Together, we make our city stronger, safe, and more connected. Special Thanks & Appreciation 9 Thank You To Our Partners For Helping To Make This Event A Success: • Oak View Group • Shawnee County Parks & Recreation • Vette Car Club • Food Truck Vendors • Marketplace Vendors • Resource Fair Partners • Touch-A-Truck Partners • Carnival Guy, Face Painters, Photo Booth • Neighborhoods • Community Partners • Volunteers • City Leadership & Employees • Office of Inclusive Communities Team Our Gratitude to the Governing Body 10 The Office of Inclusive Communities is honored to have been entrusted with bringing this endeavor to fruition. Thank You!  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Councilmember Karen DOCUMENT #: Hiller SECOND PARTY/SUBJECT: Celtic Fox Noise PROJECT #: Exception CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: RESOLUTION introduced by Councilmember Karen Hiller granting The Celtic Fox an exception to the provisions of City of Topeka Code Section 9.45.150, et seq., concerning noise prohibitions. (Council District No. 1) (Approval would allow for live bands during the hours of 3:00 p.m. and 8:00 p.m. on September 20, 2025, SW 8th from Crosby Parking Garage to Harrison, SW Jackson Avenue from 9th to 7th Street.) VOTING REQUIREMENTS: Action requires at least six (6) votes of the Governing Body. POLICY ISSUE: City of Topeka Code Section 9.45.170, et seq., authorizes the City Council to grant noise exceptions. Approval grants a noise exception to the Celtic Fox for their Tap That Brew Festival and Tap That After Party to take place on specified dates and times. STAFF RECOMMENDATION: Staff recommends the Governing Body move to approve the resolution as part of the consent agenda. BACKGROUND: The Celtic Fox is requesting the noise exception due to live bands with amplified music and sound during the concerts. BUDGETARY IMPACT: There is no budgetary impact to the City. SOURCE OF FUNDING: Not applicable. ATTACHMENTS: Description Celtic Fox Tap That Brew Fest and After Party - Noise Resolution  1 RESOLUTION NO. 2 3 A RESOLUTION introduced by Councilmember Karen Hiller granting The Celtic 4 Fox an exception to the provisions of City of Topeka Code 5 Section 9.45.150, et seq. concerning noise prohibitions. 6 7 WHEREAS, City of Topeka Code Section 9.45.150, et seq. makes it 8 unlawful for any person to make, continue or cause to be made or continued any 9 loud, unnecessary or unusual noise or any noise which either annoys, disturbs, 10 injures or endangers the comfort, repose, health or safety or others within the 11 limits of the city; and 12 WHEREAS, City of Topeka Code Section 9.45.170, et seq. authorizes the 13 Governing Body to grant exceptions to the prohibitions of this code section upon 14 request and a showing that the proposed activity does not offend the spirit of the 15 findings of City of Topeka Code Section 9.45.150, et seq.; and 16 WHEREAS, The Celtic Fox has requested that they be granted an 17 exception to the provisions of City of Topeka Code Section 9.45.150, et seq. for 18 the purposes, dates and times described herein, and 19 WHEREAS, upon review of the application of The Celtic Fox, the 20 Governing Body of the City of Topeka does hereby find that the requested 21 activity does not offend the spirit of the findings of City of Topeka Code Section 22 9.45.150, et seq. 23 NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the 24 City of Topeka that The Celtic Fox is hereby granted an exception from the 25 provisions of City of Topeka Code Section 9.45.150, et seq. for their Tap That 26 Brew Festival and After Party event located at SW 8th from Crosby Parking 27 Garage to Harrison, SW Jackson Avenue from 9th to 7th Street, during the hours 28 of 3:00 p.m. and 1:30 a.m. on September 20, 2025. 29 30 ADOPTED and APPROVED by the Governing Body ________________. 31 32 CITY OF TOPEKA, KANSAS 33 34 35 _______________________ 36 Michael A. Padilla, Mayor 37 ATTEST: 38 39 40 _______________________________ 41 Brenda Younger, City Clerk 42  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Councilmember Hiller DOCUMENT #: SECOND PARTY/SUBJECT: The Celtic Fox PROJECT #: CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: RESOLUTION introduced by Councilmember Karen Hiller, approving a special event known as the 2025 Tap That Brew Festival. (Council District No. 1) (Approval would allow the sale, consumption and possession of alcoholic beverages within the designated barricaded area for the Tap That Brew Festival event on September 20, 2025, between the hours of 3:00 p.m. and 8:00 p.m.) VOTING REQUIREMENTS: At least six (6) votes of the Governing Body is required. POLICY ISSUE: Pursuant to state law, the Governing Body must approve any special event where alcoholic liquor will be served and consumed on designated public streets, alleys, and sidewalks when a temporary permit has been issued by the Kansas Division of Alcohol Beverage Control (ABC). STAFF RECOMMENDATION: Staff recommends the Governing Body move to approve the resolution. BACKGROUND: Streets and alleys within the boundaries of the event shall be closed to motor vehicle traffic. The traffic engineer and the chief of police or their designees shall determine the streets and alleys to be closed and the closing times. Pursuant to K.S.A. 41-719 and 41-2645, the sponsor shall ensure that the area in which alcoholic liquor is possessed or consumed is clearly marked by signs, a posted map or other means (“Designated Barricaded Area”). BUDGETARY IMPACT: SOURCE OF FUNDING: City Departmental Funds ATTACHMENTS: Description Resolution - 2025 Tap That Beer Festival - Special Event  1 RESOLUTION NO. 2 3 A RESOLUTION introduced by Councilmember Karen Hiller approving a special event 4 known as the 2025 Tap That Topeka Beer Festival. 5 6 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, 7 KANSAS, that: 8 Section 1. Pursuant to state law, alcoholic liquor may be consumed at a special 9 event to be held on designated public streets, alleys, and sidewalks when a temporary 10 permit has been issued by the Kansas Division of Alcohol Beverage Control (ABC) and the 11 governing body has approved the event as required by K.S.A. 41-719 and 41-1201 and 12 amendments thereto. 13 Section 2. Having considered the request of the sponsor of the 2025 Tap That 14 Topeka Beer Festival to allow the possession and consumption of alcoholic liquor, the 15 governing body hereby approves the event to be held on September 20, 2025, between the 16 hours of 3:00 p.m. and 8:00 p.m. provided the sponsor secures a temporary permit from 17 ABC and complies with all state laws and ordinances regulating alcoholic liquor. 18 Section 3. A portion or all of the following streets/alleys shall be closed to motor 19 vehicle traffic during the dates and times identified in Section 2: Jackson Street from 7th 20 Street to 9th Street and 8th Avenue from Harrison Street to Crosby Parking Garage. 21 Pursuant to K.S.A. 41-719 and 41-1201, the sponsor shall ensure that the area in which 22 alcoholic liquor is possessed or consumed is clearly marked by signs, a posted map or 23 other means (“Designated Barricaded Area”). 24 Section 4. Event attendees may purchase, possess and consume alcoholic 25 beverages within the Designated Barricaded Area. Pursuant to K.S.A. 41-719, no alcoholic 26 liquor may be removed from Designated Barricaded Area or consumed inside vehicles 27 while on public streets or alleys at the event. RES/Tap That Topeka Beer Fest 2025 8/27/25 1 28 Section 5. This Resolution shall take effect and be in force after its approval by 29 the governing body. 30 ADOPTED and APPROVED by the Governing Body on . 31 CITY OF TOPEKA, KANSAS 32 33 34 35 36 Michael A. Padilla, Mayor 37 ATTEST: 38 39 40 41 _______________________________ 42 Brenda Younger, City Clerk RES/Tap That Topeka Beer Fest 2025 8/27/25 2  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Mary Spinelli, Senior DOCUMENT #: Attorney SECOND PARTY/SUBJECT: Group Healthcare PROJECT #: Benefits CATEGORY/SUBCATEGORY 007 Contracts and Amendments / 020 Employee Agreements CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: APPROVAL of a Joint Memorandum of Agreement concerning group healthcare cost-sharing with the labor unions for 2026-2028. (Approval of the three-year agreement would set forth the cost sharing formula for the City and individual employee contributions.) VOTING REQUIREMENTS: Action requires at least six (6) votes of the Governing Body. POLICY ISSUE: Pursuant to Topeka Municipal Code Section 2.115.020(a) employee agreements between the City and a recognized employee organization must be approved prior to signature by city manager. STAFF RECOMMENDATION: Staff recommends the Governing Body move to approve the Joint Memorandum of Agreement. BACKGROUND: All seven unions jointly meet and confer with management to agree on healthcare cost sharing terms which apply to all employees of the City. A tentative agreement was reached in July with labor unions for healthcare cost- sharing followed by the opportunity for a ratification vote by each participating labor union. The agreement covers 2026 through 2027. BUDGETARY IMPACT: See Finance Memo SOURCE OF FUNDING: Funding of group healthcare benefits is through the health insurance fund. Revenue for this fund is generated by City of Topeka healthcare and employee contributions of applicable premium equivalents. ATTACHMENTS: Description Finance Memo 2026-2028 Healthcare Cost Share Agmt (Final) 2026-2028 Healthcare Cost Share Agmt (Redline)  City of Topeka Finance Department budget@topeka.org 215 SE 7th St, Rm 355 785-368-3970 Topeka, KS 66603 www.topeka.org To: Governing Body From: Josh McAnarney Date: August 19, 2025 Re: Healthcare Cost Share Plan Summary Pursuant to KSA 75-4331, the City’s Chief Financial Officer must provide the Governing Body with an analysis of the fiscal effects of proposed agreements between the City and recognized employee organizations. The proposed healthcare agreement applies to members of all seven collective bargaining units in the City and will affect multiple funding sources. The three-year agreement continues the annual wellness plan and clinic services. Employees may choose from three options: a High Deductible Health Plan (HDHP), a Base Preferred Provider Organization plan (Base PPO), or a Buy-Up Preferred Provider Organization plan (Buy-Up PPO). The 2026 Budget projects a 16% increase in health insurance premiums to stabilize the health insurance fund, which has spent down a balance of about $1.6 million over the past two years and now has no remaining reserves. To help spread the financial impact over multiple years, the City is contributing approximately $2.2 million from other built-up funds to the Health Insurance Fund, reducing the required premium increase in the first year. Below is a chart comparing the old plan with the new plan reflecting this 16% increase. Plans Employer Share Employee Share Totals Old Plan (16% Increase in Premiums) $16,178,724 $2,534,471 $18,713,195 New Plan (16% Increase in Premiums) $15,791,228 $2,921,967 $18,713,195 Note: This assumes employees remain on their current plan; if they switch plans, the overall cost burden would shift accordingly.  CITY OF TOPEKA CONTRACT NO. _______ JOINT MEMORANDUM OF AGREEMENT THIS AGREEMENT is entered into this _____ day of __________________, 2025, by and between the City of Topeka, a duly organized municipal corporation hereinafter referred to as the "City" and the AFT Kansas Local 6406, AFSCME Local 1294- Development Services, Fraternal Order of Police Lodge 3, International Association of Fire Fighters Local 83, Teamsters Local No. 696, AFSCME Local 1294-Water, and United Workers of Environmental Trades of Topeka, hereinafter referred to as the “Unions.” NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. The terms of the Agreement take precedence over any conflicting language concerning healthcare costs in any current agreement between the City and any one of the Unions. 2. The City agrees to make group healthcare benefits available to all employees who are eligible, as set forth in the provisions of the City’s group healthcare benefits plan, and who sign up for such healthcare benefits. The City retains the authority to define group health insurance coverage and select the carrier to maintain a cost effective program. 3. For the term of this Agreement, employees may select a High Deductible Health Care Plan (“HDHP”)or one of two Preferred Provider Organization plan options, a Base PPO plan or a Buy-up PPO plan. 4. COST SHARE. For the term of this Agreement, the City and Unions agree to jointly share in the cost of providing group health benefits for City employees as provided in Appendix A of this Agreement. In addition to the cost share outlined in 1  Appendix A, for employees enrolled in the HDHP Tiers, the City will make a quarterly contribution to the employee’s Health Savings Account (“HSA"), as provided in the table below. The City’s contributions will begin in the first full quarter that the employee is enrolled in an HDHP Plan with an active HSA. If the employee contributes at least the minimum amount provided in the table below to the HSA on a semi-monthly basis (24 pay periods/year), the City will increase its quarterly contribution as provided in the table below. Tier City City Annual Employee Increased Maximum Quarterly Contribution minimum City Quarterly City Annual Contribution Monthly Contribution, Contribution contribution Employee- $145.00 $580.00 $7.25 per month $246.50 $986.00 Only Dependent $290.00 $1,160.00 $14.50 per $507.50 $2,030.00 Tiers month For the years 2027 and 2028 the HSA contribution amounts in the tables above will be increased by the same percentage that health insurance premiums increase, provided that the combined total of the City’s maximum annual contribution plus the employee’s minimum semi-monthly contribution do not exceed the IRS determined maximum for that year. The City’s contribution amount will be determined in the first quarter of enrollment in an HDHP plan by the amount that the employee has authorized to be withheld from his or her paycheck as an HSA contribution. Thereafter, the City’s contribution amount will be determined by the amount actually withheld and contributed by the employee to the HSA during the previous quarter. 5. TOBACCO SURCHARGE. Employees and spouses who are tobacco users 2 will be assessed a monthly Tobacco Surcharge in accordance with the table below: MEDICAL DENTAL One Person $90.00 $10.00 Two Persons $180.00 $20.00 Individuals who elect to enroll, participate and remain engaged in a City of Topeka sponsored smoking/tobacco cessation program will not be assessed a tobacco surcharge. 6. VOLUNTARY WELLNESS INCENTIVE. (a) Employee Voluntary Wellness Incentive Criteria i. Employees who elect to participate and meet the established criteria of the City’s Voluntary Wellness Incentive will be eligible for a premium savings consistent with the employee’s selected plan tier in accordance with the table below: 2026 2027 2028 Employee-only $80 per month $90 per month $100 per month Employee- $110 per month $120 per month $130 per month spouse Employee-child $100 per month $110 per month $120 per month Family $130 per month $140 per month $150 per month The premium savings will be applied in the enrollment year following satisfactory completion of the Voluntary Wellness Incentive criteria. For clarity, any employees who satisfactorily completed the Voluntary Wellness Incentive criteria as set forth in the previous agreement1 in 2025 will earn the premium savings in accordance with the above 1 City of Topeka Contract #50569, Joint Memorandum of Agreement between the City and the Unions on August 16, 2022 3 table for the 2026 enrollment year.2 ii. The Voluntary Wellness Incentive criteria is as follows:  Employee completes an annual physical examination and related labs with either the employee’s primary care provider or through the City’s onsite wellness clinic. If employee uses a provider other than the City’s onsite wellness clinic, employee will be responsible for providing documentation verifying completion. – 5 Points AND  Accumulate an additional 3 Points through completion of the following health screenings and wellness activities: Cancer Prevention Screening; provide documentation of having completed one cancer screening during the past twelve months – One Point Per Screening Dental Preventative Screening; provide documentation of having completed one dental preventative screening during the past twelve months. – One Point Vision Screening; provide documentation of having completed one vision screening in the past twelve months. – One Point Attend COT Health & Wellness Fair. – One Point Receive a Flu Vaccination – One Point Receive a COVID Vaccination – One Point 7. The City will agree to deductibles as follows: Base PPO Plan Buy-Up PPO Plan Deductible Deductible $1,600/$3,200 $1,000/$2,000 8. The City agrees to continue to allow access to City of Topeka Health and Wellness Center for employees who are not enrolled on the City’s Health Plan for a 2 New employees may earn incentive points towards the discount for their first year of employment in the same year that the discount is applied. 4 monthly fee of $50 per month. Access fee election must be made at open enrollment and the monthly fee will be on an after-tax basis. 9. When the Health Fund Reserve Balance exceeds a combination of the amount necessary to cover 95% of the value of expected Run-Out Claims Expense and 25% of annual expected claims expense, the City may provide employees one to two premium holidays during the fourth quarter of the Benefit Plan Year. 10. This Memorandum of Agreement shall remain in full force and effect during any period of negotiations and/or conclusion of other procedures established within K.S.A. 75-4321 et. seq. 11. The Employer and Unions agree to discuss and consider changes in coverage in continuing efforts to contain and control escalating costs of group healthcare benefits. These discussions will take place through the Healthcare Advisory Committee. 12. Under no circumstances will the Employer be liable for any additional payment or cost beyond the provisions of this section. The City agrees to notify the Unions in advance in the event of changes in coverage or carrier. 13. TERM AND REOPENING NEGOTIATIONS (a) This Agreement shall be from January 1, 2026 until December 31, 2028. (b) If it becomes necessary to reopen negotiations due to the enactment of a statute, rule and/or regulation obligating the parties to modify this Agreement for compliance purposes at any time during the term of this Agreement, any party may request to reopen this Agreement within thirty (30) days of such condition occurring. Within thirty (30) days of such a request, the parties shall commence the meet and confer 5 process to discuss terms and conditions of this Agreement as affected by such changes. {REMAINDER OF PAGE LEFT BLANK} 6  IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CITY OF TOPEKA, KANSAS _____________________________________ Robert M. Perez, Ph.D., City Manager ATTEST: _______________________________ Brenda Younger, City Clerk UNIONS APPROVED AS TO FORM AND LEGALITY _____________________________________ AFT KANSAS LOCAL 6406 DATE ____________ BY _________________ _____________________________________ AFSCME, LOCAL 1294-Development Services _____________________________________ FRATERNAL ORDER OF POLICE LODGE NO. 3 _____________________________________ INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL 83 _____________________________________ TEAMSTERS UNION, LOCAL NO. 696 _____________________________________ AFSCME, LOCAL 1294-Water _____________________________________ UNITED WORKERS OF ENVIRONMENTAL TRADES OF TOPEKA 7  APPENDIX A Employee Plan Tier Employer % % HDHP Employee 87.00% 13.00% Only Employee- 78.00% 22.00% Spouse Employee- 85.00% 15.00% Child Family 80.00% 20.00% Base PPO Employee 85.00% 15.00% Only Employee- 75.00% 25.00% Spouse Employee- 80.00% 20.00% Child Family 79.00% 21.00% Buy-Up PPO Employee 68.00% 32.00% Only Employee- 60.00% 40.00% Spouse Employee- 66.00% 34.00% Child Family 65.00% 35.00% 8 City Counter Proposal, 07/07/2025 CITY OF TOPEKA CONTRACT NO. _______ JOINT MEMORANDUM OF AGREEMENT THIS AGREEMENT is entered into this _____ day of __________________, 20222025, by and between the City of Topeka, a duly organized municipal corporation hereinafter referred to as the "City" and the AFT Kansas Local 6406, AFSCME Local 1294-Development Services, Fraternal Order of Police Lodge 3, International Association of Fire Fighters Local 83, Teamsters Local No. 696, AFSCME Local 1294-Water, and United Workers of Environmental Trades of Topeka, hereinafter referred to as the “Unions.” NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. The terms of the Agreement take precedence over any conflicting language concerning healthcare costs in any current agreement between the City and any one of the Unions. 2. The City agrees to make group healthcare benefits available to all employees who are eligible, as set forth in the provisions of the City’s group healthcare benefits plan, and who sign up for such healthcare benefits. The City retains the authority to define group health insurance coverage and select the carrier to maintain a cost effective program. 3. In 2023, the City will implement a High Deductible Health Care Plan (“HDHP”). In 2023, 2024 and 2025For the term of this Agreement, employees may select a High Deductible Health Care Plan (“HDHP”)the HDHP or one of two Preferred Provider Organization plan options, a Base PPO plan or a Buy-up PPO plan. 4. COST SHARE. For the years 2023, 2024 and 2025term of this Agreement, 1  City Counter Proposal, 07/07/2025 the City and Unions agree to jointly share in the cost of providing group health benefits for City employees under the following cost-sharing formula based upon monthly premium equivalents established by City administration prior to open enrollment each yearas provided in Appendix A of this Agreement. In addition to the cost share outlined in Appendix A, the parties further agreefor employees enrolled in : (a) Forthe HDHP Plan Tiers,: Formatted: Indent: Left: 0", First line: 0.46" For the HDHP Plan Employee Only Tier: The City will pay 82% of the total premium and the employee will pay the remaining 18%. As provided in the table below, Tthe City will make a quarterly contribution of $125.00 (an annual total of $500.00) to the employee’s Health Savings Account (“HSA"), as provided in the table below., The City’s contributions will beginning in the first full quarter that the employee is enrolled in an HDHP Plan with an active HSA. If the employee contributes at least $6.25the minimum amount provided in the table below to the HSA on a semi-monthly basis (24 pay periods/year), the City will increase its quarterly contribution as provided in the table below to $212.50 (a possible maximum annual total of $850.00). Tier City City Annual Employee Increased Maximum Quarterly Contribution minimum City Quarterly City Annual Contribution Monthly Contribution, Contribution contribution Employee- 145.00 $580.00 $7.25 per month $246.50 $986.00 Only Dependent $290.00 $1,160.00 $14.50 per $507.50 $2,030.00 Tiers month For the years 2027 and 2028 the HSA contribution amounts in the tables 2 City Counter Proposal, 07/07/2025 above will be increased by the same percentage that health insurance premiums increase, provided that the combined total of the City’s maximum annual contribution plus the employee’s minimum semi-monthly contribution do not exceed the IRS determined maximum for that year. The City’s contribution amount will be determined in the first quarter of enrollment in an HDHP plan by the amount that the employee has authorized to be withheld from his or her paycheck as an HSA contribution. Thereafter, the City’s contribution amount will be determined by the amount actually withheld and contributed by the employee to the HSA during the previous quarter. (b) Premium Equivalents fFor all HDHP Plan Dependent Tiers: The City will pay 75% of the total premium and the employee will pay the remaining 25%. The City will make a quarterly contribution of $250.00 (a total of $1,000.00 annually) to the employee’s HSA, beginning in the first full quarter that the employee is enrolled in an HDHP Plan with an active HSA. If the employee contributes at least $12.50 to the HSA on a semi-monthly basis (24 pay periods/year), the City will increase its quarterly contribution to $437.50 (a possible maximum annual total of $1,750.00). The City’s contribution amount will be determined in the first quarter of enrollment in an HDHP plan by the amount that the employee has authorized to be withheld from his or her paycheck as an HSA contribution. Thereafter, the City’s contribution amount will be determined by the amount actually withheld and contributed by the employee during the previous quarter. 3 City Counter Proposal, 07/07/2025 (c) Employees who select the Base PPO Plan shall pay the employee cost share of either the employee only or dependent tier HDHP plan in accordance with their enrollment election, plus thirty percent (30%) of the difference between the total premium for the Base PPO Plan and the amount paid by the City toward the relevant HDHP tier, for the relevant year. (d) Employees who select the Buy-up PPO Plan shall pay the employee cost share of either the employee only or dependent tier HDHP plan in accordance with their enrollment election, plus one-hundred percent (100%) of the difference between the total premium for the Buy-up PPO Plan and the amount paid by the City toward the relevant HDHP tier, for the relevant year. 5. TOBACCO SURCHARGE. Employees and spouses who are tobacco users will be assessed a monthly Tobacco Surcharge in accordance with the table below: MEDICAL DENTAL One Person $90.00 $10.00 Two Persons $180.00 $20.00 Individuals who elect to enroll, participate and remain engaged in a City of Topeka sponsored smoking/tobacco cessation program will not be assessed a tobacco surcharge. 6. VOLUNTARY WELLNESS INCENTIVE. (a) Employee Voluntary Wellness Incentive Criteria i. i. Employees who elect to participate and meet the established criteria of the City’s Voluntary Wellness Incentive will be eligible for an annual a premium savings of $90 per monthconsistent with the employee’s selected plan tier in accordance with the table below: 13% off of the HDHP Plan premium for the plan tier (employee only 4 City Counter Proposal, 07/07/2025 or dependent) in which they are enrolled for the following year. The incentive discount will be earned in the year preceding the enrollment year during which it is applied 2026 2027 2028 Employee-only $80 per month $90 per month $100 per month Employee- $110 per month $120 per month $130 per month spouse Employee-child $100 per month $110 per month $120 per month Family $130 per month $140 per month $150 per month The premium savings will be applied in the enrollment year following satisfactory completion of the Voluntary Wellness Incentive criteria. For clarity, any employees who satisfactorily completed the Voluntary Wellness Incentive criteria as set forth in the previous agreement1 in 2025 earningwill earn the premium savings of $90 per monthin accordance with the above table for the 2026 enrollment year. 2 i.ii. The Voluntary Wellness Incentive criteria is as follows: • Employee completes Health Risk Assessment composed of Health Risk Questionnaire and Biometric Screeningan annual physical examination and related labs with either the employee’s primary care provider or through the City’s onsite wellness clinic. If employee uses a provider other than the City’s onsite wellness clinic, employee will be responsible for providing documentation verifying completion. – 5 Points • Employee completes follow-up visits on a periodic basis as prescribed below based on overall health risk of Low, Moderate or High -5 Points Overall Health Risk Category Number of Visits to Formatted: Font: 12 pt Onsite Clinic During Incentive Period Low (No biometrics out of range) One Visit* Formatted: Font: 12 pt Moderate Two Visits* Formatted: Font: 12 pt (one - three biometrics out of range) High Three Visits* Formatted: Font: 12 pt 1 City of Topeka Contract #50569, Joint Memorandum of Agreement between the City and the Unions on August 16, 2022 2 New employees may earn incentive points towards the discount for their first year of employment in the same year that the discount is applied. 5 City Counter Proposal, 07/07/2025 (Four or more biometrics out of range) *The follow-up visit to go over the health risk assessment results counts as one visit during the incentive period. Biometrics include Total Cholesterol, LDL Cholesterol, HDL Cholesterol, Systolic Blood Pressure, Diastolic Blood Pressure, Triglycerides, Glucose, and BMI AND • Accumulate an additional 8 3 Points through completion of the following health screenings and wellness activities: Cancer Prevention Screening; provide documentation of having completed one cancer screening during the past twelve months (a maximum of two screenings may be considered per benefit plan year) – One Point Per Screening Dental Preventative Screening; provide documentation of having completed one dental preventative screening during the past twelve months. – One Point Vision Screening; provide documentation of having completed one vision screening in the past twelve months. – One Point Track Physical Activity (minimum 1100 minutes in a quarter); maximum two quarters per incentive period. – One Point per Quarter Participation in a Wellness Education Workshop/ Presentation; maximum of three per incentive period. – One Point per workshop/presentation Attend COT Health & Wellness Fair. – One Point Completion of online wellness workshop. (maximum of two per incentive period) – One Point per workshop Complete COT sponsored Wellness Challenge(s), completion of non-COT sponsored event such as a marathon, mini-marathon, 5K walk/run; a maximum of three can be considered per incentive period. – One Point per challenge Receive a Flu Vaccination – One Point Receive a COVID Vaccination – One Point Completion of a primary care physician annual wellness visit – One Point per annually 6 City Counter Proposal, 07/07/2025 (ii.) The Voluntary Wellness Incentive criteria set forth in this subsection will serve as the criteria that must be satisfied and met in each of years 2023, 2024, and 2025 to earn the annual premium savings the corresponding enrollment years of 2024, 2025, and 2026. (b) Spousal Voluntary Wellness Incentive (i) Spouses who elect to complete a Health Risk Assessment comprised of a Health Risk Questionnaire and Biometric Screening and complete Follow-up Appointments on a periodic basis as prescribed below based on overall health risk of Low, Moderate or High will be eligible for an annual premium savings of 1% off of the HDHP Plan premium for the plan tier (employee only or dependent) in which they are enrolled. Overall Health Risk Category Number of Visits to Formatted: Font: 12 pt Onsite Clinic During Incentive Period Low (No biometrics out of range) One Visit* Formatted: Font: 12 pt Moderate Two Visits* Formatted: Font: 12 pt (one - three biometrics out of range) High Three Visits* Formatted: Font: 12 pt (Four or more biometrics out of range) *The follow-up visit to go over the health risk assessment results counts as one visit during the incentive period. Biometrics include Total Cholesterol, LDL Cholesterol, HDL Cholesterol, Systolic Blood Pressure, Diastolic Blood Pressure, Triglycerides, Glucose, and BMI 7. The City will agree to deductibles as follows: Base PPO Plan Buy-Up PPO Plan 7 City Counter Proposal, 07/07/2025 Deductible Deductible $1,600/$3,200 $1,000/$2,000 8. The City agrees to continue to allow access to City of Topeka Health and Wellness Center for employees who are not enrolled on the City’s Health Plan for a monthly fee of $50 per month. Access fee election must be made at open enrollment and the monthly fee will be on an after-tax basis. 9. When the Health Fund Reserve Balance exceeds a combination of the amount necessary to cover 95% of the value of expected Run-Out Claims Expense and 25% of annual expected claims expense, the City may provide employees one to two premium holidays during the fourth quarter of the Benefit Plan Year. 10. This Memorandum of Agreement shall remain in full force and effect during any period of negotiations and/or conclusion of other procedures established within K.S.A. 75-4321 et. seq. 11. The Employer and Unions agree to discuss and consider changes in coverage in continuing efforts to contain and control escalating costs of group healthcare benefits. These discussions will take place through the Healthcare Advisory Committee. 12. Under no circumstances will the Employer be liable for any additional payment or cost beyond the provisions of this section. The City agrees to notify the Unions in advance in the event of changes in coverage or carrier. 13. TERM AND REOPENING NEGOTIATIONS (a) This Agreement shall commence onbe from January 1, 2026 until December 31, 2028. During the term of this Agreement, negotiations may be reopened for the third year of the contract, upon request by any party made no later than April 1, 2024. The parties shall commence the meet and confer process to discuss potential 8 City Counter Proposal, 07/07/2025 changes on a schedule to be mutually agreed upon by the parties. (b) If it becomes necessary to reopen negotiations due to the enactment of a statute, rule and/or regulation obligating the parties to modify this Agreement for compliance purposes at any time during the term of this Agreement, including after April 1, 2024, any party may request to reopen this Agreement within thirty (30) days of such condition occurring. Within thirty (30) days of such a request, the parties shall commence the meet and confer process to discuss terms and conditions of this Agreement as affected by such changes. {REMAINDER OF PAGE LEFT BLANK} 9 City Counter Proposal, 07/07/2025 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CITY OF TOPEKA, KANSAS _____________________________________ William E. CochranRobert M. Perez, Ph.D., Interim City Manager ATTEST: _______________________________ Brenda Younger, City Clerk UNIONS APPROVED AS TO FORM AND LEGALITY _____________________________________ AFT KANSAS LOCAL 6406 DATE ____________ BY _________________ _____________________________________ AFSCME, LOCAL 1294-Development Services _____________________________________ FRATERNAL ORDER OF POLICE LODGE NO. 3 _____________________________________ INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL 83 _____________________________________ TEAMSTERS UNION, LOCAL NO. 696 _____________________________________ AFSCME, LOCAL 1294-Water _____________________________________ 10 City Counter Proposal, 07/07/2025 UNITED WORKERS OF ENVIRONMENTAL TRADES OF TOPEKA 11 City Counter Proposal, 07/07/2025 APPENDIX A Employee Plan Tier Employer % % HDHP Employee 87.00% 13.00% Only Employee- 78.00% 22.00% Spouse Employee- 85.00% 15.00% Child Family 80.00% 20.00% Base PPO Employee 85.00% 15.00% Only Employee- 75.00% 25.00% Spouse Employee- 80.00% 20.00% Child Family 79.00% 21.00% Buy-Up PPO Employee 68.00% 32.00% Only Employee- 60.00% 40.00% Spouse Employee- 66.00% 34.00% Child Family 65.00% 35.00% 12  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Sylvia Davis, Director of DOCUMENT #: Utilities SECOND PARTY/SUBJECT: Professional PROJECT #: Engineering Consultants, P.A. CATEGORY/SUBCATEGORY 007 Contracts and Amendments / 005 Professional Services CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: APPROVAL of a professional engineering contract amendment between the City of Topeka and Professional Engineering Consultants, P.A. for the engineering and design services associated with boiler system upgrades at the North Topeka Wastewater Treatment Plant. (Approval will authorize the City Manager to sign and execute the contract amendment, with an updated not-to- exceed amount of 61,815.00.) VOTING REQUIREMENTS: Action requires at least six (6) votes of the Governing Body. POLICY ISSUE: Whether to approve the contract that will exceed $50,000. STAFF RECOMMENDATION: Staff recommends the Governing Body approve the contract as part of the consent agenda. BACKGROUND: Original City of Topeka Contract 52891 was executed on May 19, 2025, for the project design and development of construction bid documents for demolition of the existing boiler and heat pump system and the installation of two new high-efficiency boiler systems for an amount not to exceed $40,580.00. Whereas staff desire to amend the contract for and additional $21,235.00, to include construction administration assistance and additional support for constructions process for a final not to exceed $61,815.00. BUDGETARY IMPACT: $61,815 SOURCE OF FUNDING: Resoultion No. 9425 Wastewater Operating Fund 2024 CIP 291149 ATTACHMENTS: Description Professional Engineering Consultants, P.A. Amend Contract 52891 NT WWTP Boiler Professional Engineering Consultants, P.A. Contract 52891 NT WWTP Boiler 2024 CIP 291149 Pg 211  CITY OF TOPEKA CONTRACT NO. ____________ AMENDMENT NO. 1 TO CITY OF TOPEKA CONTRACT NO. 52891 This Amendment No. 1 to City of Topeka Contract No. 52891 is entered into on this _____________________, by and between the City of Topeka, Kansas, a duly organized municipal corporation, hereinafter referred to as "Owner" and Professional Engineering Consultants, P.A., hereinafter referred to as "Engineer.” WHEREAS, City and Engineer entered into Contract No. 52981 on May 19, 2025, for the purpose of providing engineering and bid design services for the demolition of the existing heat pump system and the installation of two new high-efficiency boiler systems at the North Topeka WWTP; and WHEREAS, City desires Engineer to perform certain additional engineering services work. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. The total amount of compensation set forth in ATTACHMENT B of Contract No. 52891 shall increase by twenty-one thousand two hundred thirty-five dollars and zero cents ($21,235.00) for a total not to exceed amount of sixty-one thousand eight hundred fifteen dollars and zero cents ($61,815.00). 2. The payment for the additional services to be performed under this Amendment shall be based on the 2025 Schedule of Hourly Charges set forth in ATTACHMENT F of Contract No. 52891. 3. The Scope of Services as set forth in Contract No. 52891 shall be amended to include additional items described in Attachment A, which is attached hereto and incorporated herein by reference. 4. All references to Professional Engineering Consultants, P.A. as “EOR” in Contract No. 52891 shall hereafter be recognized and referred to as “Engineer” for purposes of this Amendment and the remaining term of the contract. 5. All other terms and conditions of City of Topeka Contract No. 52891 not specifically amended herein shall remain in full force and effect. Page 1 of 2 8/1/2025 10:30:09 AM  IN WITNESS WHEREOF, the parties have hereto executed this Amendment as of the day and year first above written. CITY OF TOPEKA, KANSAS PROFESSIONAL ENGINEERING CONSULTANTS, P.A. Robert M. Perez, Ph.D., City Manager Alex Darby, VP Municipal Markets ATTEST: APPROVED AS TO FORM AND LEGALITY ________________________________ DATE______________BY____________ Brenda Younger, City Clerk C&P DIRECTOR ___________ Page 2 of 2 8/1/2025 10:30:09 AM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 52891 Contract No. Project No. 291149.05 CITY OF TOPEKA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION STANDARD AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT, is between the City of Topeka, Kansas (Owner) and Professional Engineering Consultants, P.A. (EOR); WITNESSETH: WHEREAS, the Owner wishes to employ the Engineer to provide engineering and bid design services for the demolition of the existing boiler/heat pump system and the installation of two new high-efficiency boiler systems; and, WHEREAS, the Owner requires certain engineering services in connection with the Project bid; and, WHEREAS, the Engineer is prepared to provide the Services; NOW THEREFORE, in consideration of the promises contained in this Agreement, the Owner and Engineer. agree to the following: ARTICLE 1 - EFFECTIVE DATE 5/19/2025 The effective date of this Agreement shall be ARTICLE 2 - GOVERNING LAW This Agreement shall be governed by the laws of the State of Kansas and the codes of the City of Topeka ARTICLE 3 - SERVICES TO BE PERFORMED BY ENGINEER Engineer shall perform the Services described in Attachment A, Scope of Services, in accordance with applicable sections of the City of Topeka Design Criteria and Drafting Standards of latest revision. ARTICLE 4 - COMPENSATION Owner shall pay Engineer in accordance with the Attachment B, Compensation. ARTICLE 5 – OWNER’S RESPONSIBILITIES Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities. Page 1 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 ARTICLE 6 - SUPPLEMENTAL AGREEMENTS The provisions set forth in Attachment D, Supplemental Agreements shall be incorporated into this Agreement. ARTICLE 7 - PROJECT SCHEDULE The provisions set forth in the Attachment E, Project Schedule shall be incorporated into this Agreement. ARTICLE 8 - STANDARD OF CARE Engineer shall exercise the same degree of care, skill, and diligence in the performance of Services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. ARTICLE 9 - INDEMNIFICATION AND INSURANCE Engineer hereby agrees to fully indemnify and hold harmless Owner and any of its departments, divisions, agencies, officers, employees and elected officials from all loss, damage, cost, or expenses specifically including attorneys’ fees and other expenses of litigation incurred by or on behalf of the Owner and any of its officers, employees or elected officials arising out of Engineer's negligent performance of Services under this Agreement. Engineer specifically agrees that this duty to indemnify and hold harmless will apply to the following: a. Claims, suits, or action of every kind and description when such suits or actions arise from the alleged negligent acts, errors, or omissions of the Engineer, its employees, agents, or subcontractors. b. Injury or damages received or sustained by any party because of the negligent acts, errors, or omissions of the Engineer, its employees, agents, or subcontractors. Engineer shall purchase and maintain during the life of this Agreement, insurance coverage which will satisfactorily insure him against claims and liabilities which arise because of the execution of this Agreement. The insurance coverages are as follows: (1) Commercial General Liability Insurance, with a limit of $1,000,000 for each occurrence and $2,000,000 in the general aggregate. (2) Automobile Liability Insurance, with a limit of $1,000,000 for each accident, combined single limit for bodily injury and property damage. (3) Worker's Compensation Insurance and Employer's Liability Insurance, in accordance with statutory requirements, with a limit of $500,000 for each accident. Page 2 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 (4) Professional Liability Insurance, with a limit of $1,000,000 for each claim and aggregate. Prior to issuance of the Notice to Proceed by Owner, Engineer shall have on file with Owner certificates of insurance acceptable to Owner. Said certificates of insurance shall be filed with Owner in January of each year or may be submitted with each agreement. Engineer shall also maintain valuable papers insurance to assure the restoration of any plans, drawings, field notes or other similar data relating to the work covered by this agreement, in the event of their loss or destruction, until such time as the work has been delivered to the Owner. Upon completion of all Services, obligations, and duties provided for in this Agreement, or if this Agreement is terminated for any reason, the terms and conditions of this Article shall survive. ARTICLE 10 - LIMITATIONS OF RESPONSIBILITY Engineer shall not be responsible for: (1) construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the Project, (2) the failure of any contractor, subcontractor, vendor, or other Project participant, not under contract to Engineer, to fulfill contractual responsibilities to the Owner or to comply with federal, state or local laws, regulations, and codes; or (3) procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to Engineer in Attachment A, Scope of Services. ARTICLE 11 - OPINIONS OF COST AND SCHEDULE Since Engineer has no control over the cost of labor, materials, or equipment furnished by others, or over the resources provided by others to meet Project construction schedules, Engineer's opinion of probable construction costs and of construction schedules shall be made on the basis of experience and qualifications as a professional engineer. Engineer does not guarantee that proposals, bids, or actual Project construction costs will not vary from Engineer's cost estimates or that actual construction schedules will not vary from Engineer's projected schedules. ARTICLE 12 - REUSE OF DOCUMENTS All documents, including, but not limited to, drawings, specifications, and computer software prepared by Engineer pursuant to the Agreement are instruments of service in respect to the Project. They are not intended or represented Page 3 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any reuse without prior written verification or adaptation by Engineer for the specific purpose intended will be at Owner's sole risk and without liability or legal exposure to Engineer. Any verification or adaptation requested by Owner shall entitle Engineer to compensation at rates to be agreed upon by Owner and Engineer. ARTICLE 13 - OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY Except as otherwise provided herein, engineering documents, drawings, and specifications prepared by Engineer as part of the Services shall become the sole property of Owner, however, that both Owner and Engineer shall have the unrestricted right to their use. Engineer shall retain its rights in its standard drawing details, specifications, data bases, computer software, and other proprietary property protected under the copyright laws of the United States. Rights to intellectual property developed, utilized, or modified in the performance of services shall remain the property of Engineer. Owner shall have the unlimited right to the use of intellectual property developed, utilized, or modified in the performance of the Services at no additional cost to the Owner. ARTICLE 14 - TERMINATION This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The nonperforming party shall have fifteen calendar days from the date of the termination notice to cure or to submit a plan for cure acceptable to the other party. Owner may terminate or suspend performance of this Agreement for Owner's convenience upon written notice to Engineer. Engineer shall terminate or suspend performance of the Services on a schedule acceptable to Owner. If termination or suspension is for Owner's convenience, Owner shall pay Engineer for all Services performed prior to the date of the termination notice. Upon restart, an adjustment acceptable to Owner and Engineer shall be made to Engineer's compensation. ARTICLE 15 - DELAY IN PERFORMANCE Neither Owner nor Engineer shall be considered in default of the Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonconforming party. For purposes of this Agreement, such circumstances include abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, or other civil disturbances; sabotage, judicial restraint, and inability to procure permits, licenses, or authorizations from any local, Page 4 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either Owner or Engineer under this Agreement. Should such circumstances occur, the nonconforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of the Agreement. For delays in performance by Engineer, as set forth in Attachment E, Project Schedule, which are caused by circumstances which are within its control, such delays shall be documented on the Engineer's Project Performance Evaluation form. Said form shall be completed at the conclusion of Project and acknowledged by both Owner and Engineer. Completed form shall be retained by Owner for a period of five years and reviewed prior to consultant selection for City projects. In the event Engineer is delayed in the performance of Services because of delays caused by Owner, Engineer shall have no claim against Owner for damages or contract adjustment other than an extension of time. ARTICLE 16 – COMMUNICATIONS Any communication required by this Agreement shall be made in writing to the address specified below: Engineer: Professional Engineering Consultants 400 S Kansas Ave, Ste 200 Topeka, KS 66603 (785) 233-8300 Owner: City of Topeka City Clerk 215 SE 7th Street, Room 166 Topeka, KS 66603 (785) 368-3940 With a Copy to: City of Topeka Engineering Division 620 SE Madison, 2nd Floor Topeka, KS 66607 (785) 368-3842 Nothing contained in the Article shall be construed to restrict the transmission of routine communications between representatives of Engineer and Owner. Page 5 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 ARTICLE 17 - WAIVER A waiver by either Owner or Engineer of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. ARTICLE 18 - SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not prevent this entire Agreement from being void should a provision which is of the essence of this Agreement be determined void. ARTICLE 19 - INTEGRATION This Agreement represents the entire and integrated agreement between Owner and Engineer. All prior and contemporaneous communications, representations, and agreements by Engineer, whether oral or written, relating to the subject matter of this Agreement, as set forth in Attachment D, Supplemental Agreements are hereby incorporated into and shall become a part of this Agreement ARTICLE 20 - SUCCESSORS AND ASSIGNS Owner and Engineer each binds itself and its directors, officers, partners, successors, executors, administrators, assigns, and legal representatives to the other party of this Agreement and to the directors, officers, partners, successors, executors, administrators, assigns, and legal representatives of such other party in respect to all provisions of this Agreement. ARTICLE 21 - ASSIGNMENT Neither Owner nor Engineer shall assign any rights or duties under this Agreement without the prior written consent of the other party. Unless otherwise stated in the written consent to an assignment, no assignment will release or discharge the assignor from any obligation under this Agreement. Nothing contained in this Article shall prevent Engineer from employing independent consultants, associates, and subcontractors to assist in the performance of the Page 6 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 Services; however, other agreements to the contrary notwithstanding, in the event Engineer employs independent consultants, associates, and subcontractors to assist in performance of the Services, Engineer shall be solely responsible for the negligent performance of the independent consultants, associates, and subcontractors so employed. ARTICLE 22 - THIRD PARTY RIGHTS Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than Owner and Engineer. ARTICLE 23 – RELATIONSHIP OF PARTIES Nothing contained herein shall be construed to hold or to make the Owner a partner, joint venturer, or associate of Engineer, nor shall either party be deemed the agent of the other, it being expressly understood and agreed that the relationship between the parties hereto is and shall at all times remain contractual as provided by the terms and conditions of this Agreement. Page 7 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 IN WITNESS WHEREOF, Owner and Engineer have executed this Agreement. CITY OF TOPEKA Professional Engineering Consultants Owner Engineer By: Robert M. Perez, Ph.D. By: Alex Darby City Manager VP Municipal Markets Title Title 5/19/2025 5/16/2025 Date: Date: Attest: Attest: Sarah White City Clerk, Brenda Younger APPROVED AS TO FORM AND LEGALITY 5/19/2025 DATE______________ BY___________________ C&P DIRECTOR ___________ Page 8 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 ATTACHMENT A – SCOPE OF WORK Owner: City of Topeka, Kansas Engineer: Professional Engineering Consultants Project Number & Name: 291149.05 Boiler Upgrades at NT WWTP I. SCOPE OF WORK COT intends to design the replacement of the existing 5,000 MBH boiler/heat pump system at the North Topeka WWTP. The scope includes engineering and bid design services for the demolition of the existing boiler/heat pump system and the installation of two new high-efficiency boilers system. II. PROJECT OVERVIEW The engineer (EOR) will design the demolition of the existing boiler/heat pump system, associated piping, electrical and accessories for the installation of two new high-efficiency boilers including the system integration into the existing heating system and connecting with the existing infrastructure. III. PROJECT MILESTONE This list is intended to summarize what issues and goals the EOR needs to address and achieved for each of the milestone required for the design of the improvements. MILESTONE 1 – SCHEMATIC DESIGN DOCUMENT (SDD) 1. General 1.1. Develop a list of anticipated regulatory agency approvals and permits. 1.2. Prepare and submit Schematic Design Document. 1.3. Prepare schedule estimate with anticipated lead time of equipment. 2. Mechanical Equipment Concepts 2.1. Review existing equipment for demolition. 2.2. Evaluate existing heating and cooling load conditions as served by heat pump and boiler plant. 2.3. Evaluate existing code compliance as it pertains to refrigeration and boiler room requirements. 2.4. Select major equipment and quantities. 2.5. Determine requirements for pumps, valves and other mechanical components. 2.6. Summarize boiler system design criteria for selected equipment. 3. Electrical 3.1. Power Supply and Distribution 3.1.1. Establish standards for voltages. 3.1.2. Establish a stand-by power source. 3.1.3. Establish standards for local control/local disconnect requirements. 3.1.4. Document overall electrical concepts and design criteria 4. HVAC Systems 4.1. Determine COT’s requirements for heating, ventilation, and air conditioning (HVAC) features. 4.2. Prepare written preliminary design criteria. 5. I&C Systems 5.1. Building Control Philosophy 5.1.1. Determine COT’s preference for building control system philosophy, including level of operator attention. Plumbing 5.2. Identify COT’s equipment supplier and gas piping requirements. Page 9 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 MILESTONE 2 – CONCEPT DESIGN DOCUMENT (CDD) 1. General Requirements 1.1. Update project design milestone schedule and provide an estimated timeline for construction. 1.2. Prepare list of specifications. 1.3. Preliminary floor plan and structural elevations. 1.4. Submit Conceptual Design Documents. 2. Chemical Storage, Feed and filtration Systems 2.1. Chemical Feed Design Summary 3. General Mechanical Requirements 3.1. Equipment layout and access requirements 3.2. Piping layout requirements 3.3. Piping design criteria 4. Electrical 4.1. Power Supply and Distribution 4.1.1. Determine the number of electrical feeds to be provided to the facility. 4.1.2. Establish preferred voltages for power distribution and utilization equipment. 4.1.3. Determine redundancy requirements for power. 4.2. Electrical Code Review 4.2.1. Identify the authority having jurisdiction for electrical systems. 4.2.2. Perform an electrical code review of existing facilities that require rehabilitation to identify areas where the facilities do not meet current codes. Develop a plan to bring existing facilities into code compliance when necessary. 4.3. Power and Lighting Concepts 4.3.1. Size Equipment Motors 4.3.2. Prepare preliminary load calculations. 4.3.3. Determine the number of motor control centers (MCCs) to be provided, location of MCCs, and equipment to be powered out of each MCC. 4.3.4. Determine the space required for electrical equipment. Establish reasonable, but conservative, preliminary electrical equipment room sizes. 4.3.5. Coordinate with the utility and COT to determine modes of generator operation. Define utility interconnection requirements and load shedding. 4.3.6. Identify COT’s electrical equipment requirements. 4.3.7. Define hazardous locations (NFPA 820) and document 4.4. Schematic One-Line Diagram 4.4.1. Prepare a preliminary overall one-line diagram for the proposed facilities. 4.5. Report 4.5.1. Provide major electrical equipment list. 4.5.2. Document building- and room-specific design criteria. 4.5.3. Develop the concepts for special systems that include as a minimum the following system. 4.5.3.1. Coordinate the I&C for integration and additional design criteria 4.5.3.2. Data highway (e.g., control system) 4.5.3.3. Data highway (e.g., LAN, office automation) 4.5.3.4. Power monitoring system 4.5.3.5. Structured Cabling System 5. I&C Systems 5.1. Diagrams 5.1.1. Prepare controls and sequence of operations Diagrams for boiler operations 5.2. Communications and Networking 5.2.1. Design controls and sequence to tie into existing communications and networking 5.3. Report 5.3.1. Define or recommend control system procurement methods and software development. 5.3.2. Document COT’s control system and other information needs (e.g., reports needed, integration with lab data, O&M). 5.3.3. Develop and publish control system block diagram. 6. Plumbing 6.1. Evaluate Existing Systems Page 10 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 6.1.1. Coordinate with COT on natural gas availability (quantity, pressure). 6.2. Report MILESTONE 3 – FINAL DESIGN DOCUMENTS (FDD) 1. Prepare final construction cost estimate with lead times for equipment procurement. 2. Document completion of internal Quality Control reviews. 3. Submit electronic drawing files and specifications to COT. 4. Project/Design Management 4.1. Construction Document 4.2. Prepare and/or coordinate the legals and Division 1 specifications with COT. 4.3. Project Permitting 4.4. Prepare documents, reports, and permit applications, as required. 4.5. Address comments and requests for additional information from regulatory agencies. 5. Mechanical 5.1. Piping Layout 5.1.1. Show pipe and duct sizes and elevations (centerline or invert). 5.2. Sections and Details 5.2.1. Prepare standard details. 5.3. Specifications 5.3.1. Finalize equipment specifications and schedules. 5.4. Project Permitting 5.4.1. Address all process comments received from permitting agencies. 6. Electrical 6.1. One-Line Diagrams 6.1.1. Finalize control diagram drawings. 6.1.2. Finalize one-line diagrams. 6.2. Electrical Plans 6.2.1. Develop electrical process and facility plans. 6.3. Sections, Details, and Schedules 6.3.1. Prepare motor control diagrams. 6.3.2. Prepare standard details. 6.4. Specifications 6.4.1. Develop specifications. 7. I&C Systems 7.1. I&C Design 7.1.1. Finalize controls and sequence of operation. 7.1.2. Finalize control diagrams. 7.1.3. Prepare installation details. 7.1.4. Prepare any other miscellaneous I&C drawings. 7.1.4.1. Communications and Network diagrams 7.1.4.2. Typical drawings & details 7.2. Specifications. 7.2.1. Finalize instrument lists, panel schedules, and loop specifications. Plumbing 7.3. Floor Plans 7.3.1. Finalize fuel gas supply system plans. 7.3.2. Finalize plumbing system plans. 7.4. Sections and Details 7.4.1. Prepare riser diagrams (plumbing, fuel gas). 7.4.2. Prepare standard details. 7.5. Specifications 7.5.1. Finalize plumbing, piping, and valve specifications. Page 11 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 IV. SCOPE OF SERVICE TASK 0 – PROJECT MANAGEMENT 1. Prepare scope of service and a work plan with time line (work schedule) 2. Prepare monthly invoices and submit project progress update 3. Attend kick-off meeting, progress project meetings, and final review meeting including agenda and meeting minutes with action items. 3.1. Conduct two (2) (TASK 1) site visits 3.2. Conduct Progress Meeting No. 4 (TASK 2) to review schematic design document (SDD) 3.3. Conduct Progress Meeting No. 7 (TASK 8) to review 90% design documents TASK 1 – DATA COLLECTION AND ASSESSMENT COT will assist the EOR in collecting and gathering all the information listed within this Task 1. 1. Collect and review available record drawings. 2. Conduct site visit. 2.1. Record existing infrastructure and rate it as good, fair or poor. 2.2. Record existing mechanical equipment and process piping and rate them as good, fair or poor. 2.3. Record existing electrical equipment and rate it as good, fair or poor. TASK 3 – SCHEMATIC DESIGN DOCUMENT (SDD) – 10% SUBMITTAL 1. Prepare and submit a SDD draft. The SDD will present: 1.1. A summary of the design criteria for boiler replacement. 2. The SDD write up narrative will include the following: 2.1. Major equipment list 2.2. Process flow diagram (hand sketches are acceptable) 2.3. Piping and instrumentation diagram (P&ID) (hand sketches are acceptable) 2.4. List or itemized identified 2.5. Plan views (hand sketches are acceptable) 2.6. Site Plan 3. Conduct a SDD draft review meeting with COT. Prepare and submit meeting minutes. COT is to provide written review comments. TASK 4 – 90% DESIGN DOCUMENTS 1. Prepare and submit 90% Submittal of the Contract Bid Documents. Incorporate COT’s 10% submittal comments. 1.1. Mechanical drawings must include: 2. Update COT's Division 0 (front-end) specifications as required to accommodate the Contract Bid Documents. 3. Draft and submit the Bid Form and Measurement and Payment as part of the Division 0 and 1 sections. 4. Prepare and submit AACE Class 1 OPCC. Refine construction timeline. 5. Conduct 90% submittal review meeting. COT is to provide written comments and drawing markups to the EOR. Prepare and submit meeting minutes. TASK 5 – BID PHASE 1. Revise, prepare and submit bid set. Bid Set update is based on COT’s 90% submittal review comments. 2. Attend pre-bid meeting 3. Prepare and submit addenda 4. Prepare bid tabulation including the EOR cost. 5. Issue conformed construction documents. Page 12 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 TASK 6 – PERMITTING 1. Submit permit determination request using the PDR. Conduct permits determination with the following agencies: 1.1. COT Building Permit 2. Assist the awarded contractor throughout the permit application process 3. Respond for Additional Information (RAI): EOR is responsible for securing permits and responding to the agencies’ RAIs. TASK 7 – BID PHASE SERVICES – To be negotiated at a later date. V. DELIVERABLES 1. Draft SDD in electronic format (PDF and MS WORD and EXCEL). 2. Drawings: One (1) half size (11” x 17”) hard copies to scale and in PDF format for 90% drawings. 3. Specifications: One (1) hard copy and in PDF and WORD format for 90% drawings. 4. Conformed Construction Documents: Drawings, one (1) half size (11” x 17”) to scale and one (1) full size (22” x 34” plotted on 24” X 36”) hard copy to scale and signed and sealed and in PDF format. Technical specifications, one (1) signed and sealed hard copy and in PDF format 5. Opinion of Probable Construction Cost (PDF and EXCEL Format) for 90% submittal VI. SCHEDULE The scope of services as defined will begin within five business days after a written notice-to-proceed from the COT. The anticipated duration of the Project is 2 months for design/bid services. VII. COMPENSATION Compensation will be based on a lump sum cost. Attachment B provides the details of the compensation for the design. Page 13 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 ATTACHMENT B – COMPENSATION Owner: City of Topeka, Kansas Engineer: Professional Engineering Consultants Project Number & Name: 291149.05 Boiler System Replacement at NT WWTP For the services covered by this Agreement, the Owner agrees to pay the Engineer as follows: A. For the Basic Services described in Attachment A, a not-to-exceed amount of $40,580.00. Payments shall be made monthly in amounts which are consistent with the amount of engineering services provided, as determined by the Engineer. B. Compensation for Supplemental Services shall be made as defined below, when authorized in writing by the Owner. The maximum limit for each item of additional service shall be established individually and specifically agreed to by the Owner as stated below, unless the service is included in a subsequent agreement. C. Hourly rates for each classification as defined by the Engineer's rate schedule, see Attachment F. Hourly charge rates are subject to adjustment annually on January 1. Overtime, when authorized by the Owner, will be billed at 1.5 times the rates listed (non-engineer time only). Reimbursable charges will be considered the amount of actual costs of expenses or charges, including such items as staking materials, equipment rental, equipment hourly charges, mileage, toll telephone calls, reproduction and similar project related expenses. D. The entire amount of each statement shall be due and payable upon receipt by the Owner. E. It is understood and agreed: 1. That the Engineer shall start the performance of Services within 5 days of receipt of a notice to proceed and shall complete the work in accordance with the contract times set forth in Attachment E, Project Schedule. 2. That the Engineer shall keep records on the basis of generally accepted accounting practice of costs and expenses which records shall be available for inspection at all reasonable times. Page 14 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 ATTACHMENT C – OWNER'S RESPONSIBILITIES Owner: City of Topeka, Kansas Engineer: Professional Engineering Consultants Project Number & Name: 291149.05 Boiler System Replacement at NT WWTP The Owner will furnish, as required by the work and not at the expense of the Engineer, the following items: 1. Make available to the Engineer all records, reports, maps, and other data pertinent to provision of the services required under this contract. 2. Examine all plans, specifications and other documents submitted by the Engineer and render decisions promptly to prevent delay to the Engineer. 3. Designate one City of Topeka employee as the Owner representative with respect to all services to be rendered under this agreement. This individual shall have the authority to transmit instructions, receive information and to interpret and define the Owner's policies and decisions pertinent to the Engineer's services. 4. Issue notice to proceed to the Engineer for developing the issue for bid (IFB) documents. SUPPLEMENTAL SERVICES Any work requested by the Owner that is not included in the Basic Services will be classified as Supplemental Services. Supplemental Services shall include, but are not limited to the following. 1. Production of record drawings, as-builts, or release of electronic files. 2. Design engineer construction site observations in excess of the number above will be performed on an hourly basis. 3. Design of utilities to the PROJECT site. 4. Analysis of existing utility systems. 5. Design of “Additional Services or Extra Services” as defined by CASE unless specifically agreed to. Additional services typically consist of site structures, screen walls, shoring, preparation of shop drawings, and review of value engineering and substitutions. 6. Design of safe rooms (storm shelters). All safe rooms will be designed structurally in accordance with FEMA 361 and/or ICC 500. 7. Construction Document revisions, as necessary, to reduce the cost of construction after issue of Construction Documents. (Typically referred to “Value Engineering” or “VE”) or due to cost over-runs outside the control of PEC. 8. Construction Document revisions, as necessary, to reduce delivery times of elements within the design due to supply chain disruptions outside the control of PEC. 9. Project is assumed to have only one bid item. Design services associated with multiple bid options are not included. 10. Provide documentation required to support LEED credits designed by PEC. 11. Alternate designs not specifically listed in the Scope of Services. 12. Construction administration is not included under this proposal and will be available as a supplemental service. Page 15 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 ATTACHMENT D – SUPPLEMENTAL AGREEMENTS Owner: City of Topeka, Kansas Engineer: Professional Engineering Consultants Project Number & Name: 291149.05 Boiler System Replacement at NT WWTP Owner and Engineer agree that the following communications, representations, and agreements by Engineer, whether oral or written, relating to the subject matter of the Agreement are hereby incorporated into and shall become a part of the Agreement as set forth in ARTICLE 19 - INTEGRATION. Page 16 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 ATTACHMENT E – PROJECT SCHEDULE Owner: City of Topeka, Kansas Engineer: Professional Engineering Consultants Project Number & Name: 291149.05 Boiler System Replacement at NT WWTP Owner and Engineer recognize that time is of the essence of the Agreement and that Owner will suffer financial loss if the work is not completed within the times stipulated herein, plus any extensions thereof. Accordingly, Engineer has established time intervals, in calendar days, for submittals at various stages of the project as detailed below. As each actual submittal date occurs, Engineer shall meet with Owner to discuss the progress of the work and the actual submittal date shall be documented. If project is behind schedule, the reason shall be recorded. Engineer shall not be responsible for the time required by Owner's representative to review Engineer's submittal. When review is complete, Owner shall, in writing, authorize Engineer to proceed to the next submittal date. After final submittal date, Engineer and Owner shall meet to evaluate Engineer's performance with regard to design schedule. An Engineer's Project Performance Evaluation form shall be completed and acknowledged by both Owner and Engineer. Completed form shall be retained by Owner for a period of five years and reviewed prior to consultant selection for City projects. Past performance shall be accounted for on the evaluation sheet used to rank consultants during the interview process. 1. Schedule: Engineer will make submittals to Owner based on the following schedule: a. Engineer will submit IFB documents within 60 calendar days after Notice to Proceed by Owner. Page 17 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 ATTACHMENT F – BILLING RATE SCHEDULE Owner: City of Topeka, Kansas Engineer: Professional Engineering Consultants Project Number & Name: 291149.05 Boiler System Replacement at NT WWTP 2025 RATE SCHEDULE A** TITLE HOURLY RATE * Principal Engineer ....................................................................................................................................$250 Senior Project Manager .............................................................................................................................$225 Project Manager ........................................................................................................................................$200 Senior Engineer II......................................................................................................................................$225 Senior Engineer I .......................................................................................................................................$200 Project Engineer ........................................................................................................................................$175 Senior Landscape Architect .......................................................................................................................$180 Landscape Architect ..................................................................................................................................$130 Senior Planner ...........................................................................................................................................$175 Planner .......................................................................................................................................................$155 Design Engineer ........................................................................................................................................$145 Senior Piping Designer ..............................................................................................................................$160 Piping Designer .........................................................................................................................................$125 Senior Technician ......................................................................................................................................$150 Design Technician .....................................................................................................................................$115 Senior Commissioning Agent ....................................................................................................................$160 Commissioning Agent ...............................................................................................................................$135 GIS Specialist ............................................................................................................................................$150 GIS Analyst ...............................................................................................................................................$120 Project Coordinator....................................................................................................................................$100 Project Assistant ..........................................................................................................................................$90 Senior Field Project Manager ....................................................................................................................$200 Field Project Manager ...............................................................................................................................$155 Senior Inspector .........................................................................................................................................$160 Inspector ...................................................................................................................................................$125 Senior Field Technician .............................................................................................................................$105 Field Technician ..........................................................................................................................................$85 Senior Driller .............................................................................................................................................$130 Driller ..........................................................................................................................................................$95 Land Surveyor ...........................................................................................................................................$140 Crew Chief.................................................................................................................................................$120 Survey Technician .....................................................................................................................................$100 *Premium time for all non-salaried personnel or as noted in the contract 1.5 multiplier Page 18 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 Contract No. Project No. 291149.05 REIMBURSABLES: Infrared Camera ................................................................................................................................. $50/Hour Structural Testing Equipment ............................................................................................................ $50/Hour Subconsultants ........................................................................................................................... Cost plus 10% Vehicle Mileage......................................................................................................................... IRS Rate/Mile Truck Mileage ................................................................................................................................. $0.75/Mile ATV ................................................................................................................................................... $20/Hour GPS .................................................................................................................................................... $50/Hour 3D Laser Scanner............................................................................................................................. $150/Hour Robotic Total Station ......................................................................................................................... $50/Hour UAS ................................................................................................................................................. $150/Hour Mobile Lidar Unit ........................................................................................................................... $4,000/Day Drill Rig Use...................................................................................................................................... $75/Hour Concrete Testing Equipment ..............................................................................................................$10/Each Nuclear Gauge Equipment..................................................................................................................$20/Each Compressive Strength of Cylinders ....................................................................................................$15/Each Ultra Sonic Testing Equipment ..........................................................................................................$50/Each Semi-Trailer Mileage ............................................................................................................................ $3/Mile Other Reimbursables ................................................................................................................. Cost plus 10% **The rates shown above are effective for services through December 31, 2025 and are subject to revision thereafter. Page 19 of 19 4/29/2025 3:28:56 PM Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 5/7/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: IMA Wichita Team IMA, Inc. - Wichita PHONE FAX PO Box 2992 (A/C, No, Ext): 316-267-9221 (A/C, No): E-MAIL Wichita KS 67201 ADDRESS: certs@imacorp.com INSURER(S) AFFORDING COVERAGE NAIC # License#: PC-1210733 INSURER A : Continental Casualty Company 20443 PROFENG-01 INSURED INSURER B : Valley Forge Insurance Company 20508 Professional Engineering Consultants, PA INSURER C : The Continental Insurance Company 35289 303 S Topeka St Wichita, KS 67202-4309 INSURER D : Allied World Surplus Lines Insurance Company 24319 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 2034359362 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS B X COMMERCIAL GENERAL LIABILITY Y Y 5088166136 10/1/2024 10/1/2025 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 500,000 MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X JECT X LOC PRO- PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ A Y Y COMBINED SINGLE LIMIT $ 1,000,000 AUTOMOBILE LIABILITY 4034141898 10/1/2024 10/1/2025 (Ea accident) X ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS NON-OWNED X HIRED AUTOS ONLY X AUTOS ONLY PROPERTY DAMAGE (Per accident) $ $ C X UMBRELLA LIAB X OCCUR Y Y 4034141884 10/1/2024 10/1/2025 EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000 X RETENTION $ $ DED 10,000 PER OTH- B WORKERS COMPENSATION Y 4034141903 10/1/2024 10/1/2025 X STATUTE ER AND EMPLOYERS' LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE N E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 D Professional Liability Y 03139918 10/1/2024 10/1/2025 See Below for Limits & Deductibles DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Professional Liability Limits: $10,000,000 Per Claim; $10,000,000 Aggregate. Deductibles: $200,000 Deductible Per Claim; $600,000 Policy Year Aggregate (includes defense expenses). General Liability and Automobile Liability include a Severability of Interest Clause, subject to the policy terms and conditions. Named Insured Includes: PEC Field Services, A Department of Professional Engineering Consultants, PA. Certificate Holder and all other parties required by the contract are included as Additional Insured including Ongoing and Completed Operations on the General Liability Policy, if required by written contract or agreement, subject to the policy terms and conditions. Certificate Holder and all other parties required by the contract are included as Additional Insured on the Automobile Liability and Umbrella Liability Policies, if required by written contract or agreement, subject to the policy terms and conditions. See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Topeka Contracts and Procurement Division 215 SE 7th St. Room B-60 AUTHORIZED REPRESENTATIVE Topeka KS 66603 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 AGENCY CUSTOMER ID: PROFENG-01 LOC #: ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED IMA, Inc. - Wichita Professional Engineering Consultants, PA 303 S Topeka St POLICY NUMBER Wichita, KS 67202-4309 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE This Insurance is Primary & Non-Contributory on the General Liability, Automobile Liability and Umbrella Liability Policies, if required by written contract or agreement, subject to the policy terms and conditions. A Waiver of Subrogation is provided in favor of the Certificate Holder and all other parties required by the contract on the General Liability, Automobile Liability, Umbrella Liability, Professional Liability and Workers Compensation Policies, if required by written contract or agreement, subject to the policy terms and conditions. General Liability, Automobile Liability, Umbrella Liability, Professional Liability and Workers Compensation Coverages include 30 day notice of cancellation, subject to the policy terms and conditions. Umbrella Liability policy is in excess of the General Liability, Automobile Liability and Employers Liability Policies, subject to the policy terms and conditions. Certificate Holder Includes: City of Topeka. RE: 29114905; North Topeka WWTP Boiler Upgrade PEC 250477-000. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 CITY OF TOPEKA Page 1 of 2 BILL TO: City of Topeka Accounting Division 215 SE 7th Street, 3rd FLR Purchase Order Topeka, KS 66603 E-mail: accountspayable@topeka.org SUPPLIER ADDRESS PO DATE PO NUMBER PROFESSIONAL ENGINEERING 05/20/2025 68393 CONSULTANTS PA 400 S KANSAS AVE. STE. 200 PO REVISION # PO REVISION MESSAGE TOPEKA KS 66603-3438 PO HEADER COMMENTS PO SHIP TO ADDRESS UTILITIES INFRASTRUCTURE Deliver on May 23, 2025 unless specified by line City of Topeka 3245 WATER WORKS DR TOPEKA KS 666061984 FOB FREIGHT TERMS BUYER PMT.TERMS VENDOR # Randy A Sanders PPD & Allow 785 368 3751 NET 10 DAYS 4018 LINE QTY UOM ITEM NO./DESCRIPTION UNIT PRICE EXTENDED PRICE Contract #52891 1 40,580.000 EA BOILER UPGRADES AT NT WWTP 1.0000 40,580.00 291149.05 ACTIVITY 291149.05 CONTRACT 52891 DATE 05.05.25 SUBTOTAL 40,580.00 Trailer Comments: KS SALES TAX EXTENDED PO TOTAL 40,580.00 Buyer Signature: Leigha Boling Director _________________________________ Contracts & Procurement Division 215 SE 7 th ST, RM 60 Topeka, Kansas 66603 Phone No. (785) 368-3749 Fax No. (785) 368-4499 _________________________________________ See Reverse Side Docusign Envelope ID: E150A8A7-76DF-4355-AE4F-5639C1E7EE71 TERMS AND CONDITIONS 2 of 2 1. PAYMENTS AND INVOICING: Payments will be made in accordance with the terms of this order or the Seller ?s invoice whichever is more favorable to the City. All invoices mus t include the Purchase Order Number and should be mailed to: City of Topeka, KS Accounting Division 215 SE 7th Street, Room 358 Topeka, KS 66603-3914 2. ACCEPTANCE OF PURCHASE ORDER: A purchase order is given for immediate acceptance by the Seller . Unless promptly notified to the contrary, the City will assume the Seller accepts the order as written and will make delivery as specified on the purchase order. 3. ENTIRE AGREEMENT: All specifications, drawings and data submitted to the Seller wi th this order or the bid solicitation for this order are hereby incorporated herein and mad e part hereof. No changes in quantities, prices, specifications, terms or shipping instructions will be allowed exc ept on authority of the City of Topeka, Contracts & Procurement Division. 4. TRANSPORTATION CHARGES: Transportation expenses for all shipments shall be prepaid to de stination (FOB Destination, prepaid and allowed) unless otherwise agreed to by th e parties and specified on the purchase order. No charges will be allowed by the City for transportation, packing, h andling, or containers unless otherwise authorized in the purchase order or by the City of Topeka, Contracts & Procureme nt Division. 5. INSPECTION: Materials or equipment purchased are subject to inspection and a pproval at the City ?s destination. The City of Topeka reserves the right to reject and refuse acceptance of items which are not in accordance with this order. Rejected materials or equipment shall be removed by or at the expense of the Seller. 6. WARRANTY: The Seller warrants that all goods and services furnished will c onform to the terms of this order and that they will be free from latent and patent defects in mater ials, workmanship and free from such defects in design. The City may return any nonconforming or defective items to the Seller or require correction or replacement of the item at the time the defect is discovered, all at the Seller?s risk and expense. 7. TAXES: Unless otherwise indicated on this order, the City of Topeka is exempt from Federal Excise Tax, State taxes and local taxes. Tax Exemption Certificates will be furnished upon request. 8. EQUAL EMPLOYMENT OPPORTUNITY: State of Kansas State Statute K.S.A. 44-1030 shall be a material term of this contract. 9. HOLD HARMLESS: It is agreed that the goods, materials, equipment or services re ndered shall comply with all Federal, State or Local laws relative thereto, and that the Seller shall defend all actions or claims brought and save harmless the City or its officials or employees from loss, cost or damage by reason of actual or alleged infringement of letters patent, or for any other reason. 10. DEFAULT: In case of default or breach by the Seller, the City may procure the goods or services from other sources and charge the Seller as liquidated damages any excess cost or damages occasioned thereby. 11. INQUIRIES: Questions concerning the purchase order may be made to: CONTRACTS & PROCUREMENT DIVISION City of Topeka 215 SE 7th Street, Room 60 Topeka, KS 66603-3914 TEL: 785-368-3749 FAX: 785-368-4499  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Sylvia Davis, Director of DOCUMENT #: Utilities SECOND PARTY/SUBJECT: Bartlett and West, Inc. PROJECT #: CATEGORY/SUBCATEGORY 007 Contracts and Amendments / 005 Professional Services CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: APPROVAL of a professional engineering contract amendment between the City of Topeka and Bartlett and West, Inc. for the engineering and design services associated with the SW 21st Street Water Main Replacement Project Nos. 281225.12 and 281293.03. (Approval will authorize the City Manager to sign and execute the contract amendment, with an updated not-to- exceed amount of 318,000.) VOTING REQUIREMENTS: Action requires at least six (6) votes of the Governing Body. POLICY ISSUE: Whether to approve the contract that will exceed $50,000. STAFF RECOMMENDATION: Staff recommends the Governing Body approve the contract as part of the consent agenda. BACKGROUND: Original City of Topeka Contract 49696 was executed on August 4, 2021, for the project design and development of construction bid documents for SW 21st Street from Buchanan Street to Wasbhurn Avenue. Whereas staff desire to amend the contract for and additional $91,300, to include additional surveys, design revisions, new water service design, and updated traffic control plans for a final not to exceed $318,000 BUDGETARY IMPACT: $318,000 SOURCE OF FUNDING: Resoultion No.9174 and 9425 Revenue Bonds and Water Operations 2022 CIP 281225.12 2024 CIP 281293.03 ATTACHMENTS: Description Amendment 4 Original Contract 49696 Amendment 1 50129 Amendment 2 51377 Amendment 3 51559 2022 CIP Pg 158 2024 CIP Pg 72 Event 2328 Pre-view Event 2328 SW 21st Street from SW Washburn Ave to SW Fillmore Street T-281225.12 Event 2328 Location Map SW 21st Street from SW Washburn Ave to SW Fillmore Street T- 281225.12 Bartlett & West, Inc RFP response  CITY OF TOPEKA CONTRACT NO. ____________ AMENDMENT NO. 4 TO CITY OF TOPEKA CONTRACT NO. 49696 This Amendment No. 4 to City of Topeka Contract No. 49696 is entered into on this _____________________, by and between the City of Topeka, Kansas, a duly organized municipal corporation, hereinafter referred to as "City" and Barlett & West, Inc., hereinafter referred to as "Engineer.” WHEREAS, City and Engineer entered into Contract No. 49696 on 8/4/2021, as amended by Contract Nos. 50129, 51377, and 51559, for the purpose of preparing design documents and providing construction phase services for the SW 21 st Street Water Main Replacement Project (281225.12 and 281293.03); and WHEREAS, City desires Engineer to perform certain additional consulting work. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. The total amount of compensation set forth in ATTACHMENT B of Contract No. 49696 shall increase by ninety-one thousand three hundred dollars ($91,300.00) for a total not to exceed amount of three hundred and eighteen thousand dollars ($318,000.00). 2. The payment for the additional services to be performed under this Amendment shall be based on the 2025 Schedule of Hourly Charges set forth in ATTACHMENT A to this Amendment. 3. The Scope of Services as set forth in Contract No. 49696 shall be amended to as follows: A. Prepare record drawings for the first part of the Project. B. Prepare bidding documents for the second part of the Project (i.e. SW Washburn Avenue to SW Buchanan Street), to include: additional field surveys at Washburn University, coordination and final design for completing the WU Law School fire loop, revisions to the design at the intersection of SW 21 st Street and SW Washburn University, coordination and design for the new water service at 1507 SW Washburn Avenue, Page 1 of 2 8/4/2025 7:06:52 AM  coordination and design for the new water services at 2082 SW Lincoln Street, updated traffic control plans, and assistance during advertisement and bidding. C. 4. All other terms and conditions of City of Topeka Contract No. 49696 not specifically amended herein shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereto executed this Amendment as of the day and year first above written. CITY OF TOPEKA, KANSAS BARTLETT & WEST, INC. Robert M. Perez, Ph.D., City Manager Cory Schoffelman, Project Manager ATTEST: APPROVED AS TO FORM AND LEGALITY ________________________________ DATE______________BY____________ Brenda Younger, City Clerk C&P DIRECTOR ___________ Page 2 of 2 8/4/2025 7:06:52 AM  BARTLETT & WEST, INC. 2025 SCHEDULE OF HOURLY CHARGES Effective January 1, 2025 Engineer/Arch/Landscape Arch XII $288.00 GIS Coordinator IX $267.00 Engineer/Arch/Landscape XI 267.00 GIS Coordinator VIII 250.00 X 248.00 GIS Coordinator VII 238.00 Engineer Arch IX 233.00 GIS Coordinator VI 221.00 Landscape Architect VIII 217.00 GIS Coordinator V 209.00 Architect Arch VII 206.00 GIS Coordinator IV 193.00 Operations Consultant Arch VI 193.00 GIS Coordinator III 181.00 Environmental Planner hV 182.00 GIS Coordinator II 164.00 Transportation Planner IV 172.00 GIS Coordinator I 152.00 ngArch III 162.00 Engineer/Arch/Landscape Arc II 145.00 GIS Developer/DBA VI $231.00 Engineer/Arch/Landscape Arch I 132.00 GIS Developer/DBA V 213.00 GIS Developer/DBA IV 197.00 Engineering Technician XI $227.00 GIS Developer/DBA III 181.00 Engineering Technician X 191.00 GIS Developer/DBA II 167.00 Engineering Technician IX 178.00 GIS Developer/DBA I 157.00 Engineering Technician VIII 160.00 Engineering Technician VII 146.00 GIS Analyst VII $184.00 Engineering Technician VI 134.00 GIS Analyst VI 171.00 Engineering Technician V 125.00 GIS Analyst V 158.00 Engineering Technician IV 118.00 GIS Analyst IV 145.00 Engineering Technician III 111.00 GIS Analyst III 138.00 Engineering Technician II 104.00 GIS Analyst II 128.00 Engineering Technician I 97.00 GIS Analyst I 121.00 Surveyor X $235.00 GIS Technician V $131.00 Surveyor IX 211.00 GIS Technician IV 119.00 Surveyor VIII 191.00 GIS Technician III 106.00 Surveyor VII 169.00 GIS Technician II 94.00 GIS Technician I 83.00 Survey Technician VIII $160.00 Survey Technician VII 139.00 Project Coordinator V $188.00 Survey Technician VI 124.00 Project Coordinator IV 171.00 Survey Technician V 114.00 Project Coordinator III 155.00 Survey Technician IV 105.00 Project Coordinator II 141.00 Survey Technician III 98.00 Project Coordinator I 125.00 Survey Technician II 93.00 Survey Technician I 88.00 Systems Analyst $207.00 Construction Eng. Tech IX $202.00 Systems Administrator 157.00 Construction Eng. Tech VIII 179.00 Systems Technician 104.00 Construction Eng. Tech VII 165.00 Construction Eng. Tech VI 154.00 Construction Eng. Tech V 140.00 Administrator VII $165.00 Construction Eng. Tech IV 124.00 Administrator VI 151.00 Construction Eng. Tech III 110.00 Administrator V 134.00 Construction Eng. Tech II 99.00 Administrator IV 119.00 Construction Eng. Tech I 89.00 Administrator III 107.00 Administrator II 96.00 Administrator I 87.00 Right-of-Way Technician VI $149.00 Right-of-Way Technician V 133.00 Administrative Technician V $98.00 Right-of-Way Technician IV 120.00 Administrative Technician IV 85.00 Right-of-Way Technician III 107.00 Administrative Technician III 76.00 Right-of-Way Technician II 95.00 Administrative Technician II 70.00 Right-of-Way Technician I 87.00 Administrative Technician I 61.00 The listed rates are subject to annual adjustment January 1 of each year BWE-2025  DocuSign Envelope ID: 9DDD7E35-C7E6-4520-BDCF-BAD212793366 ADMINISTRATIVE ACTION FORM Contact Person: Duncan Theuri Date: 5/15/2023 Department/Division: Utilities - UTL Document #: 51377 Document Type: Contract Addendum Original Contract # 49696 Council Approval Required? Result of Bid Event? Yes Bid Event # 2328 C&P No Legal Yes Approve: Category/Subcategory: 007 Contracts and Amendments / 002 Capital Projects - Consultant Subject: Amendment No. 2 SW 21st St - SW Western Ave to SW Buchanan St Second Party: Bartlett & West Start Date: CIP Project: Yes IT Impact: No End Date: Project #: 281225.12 Requested Action: Approve and Execute Document Open Record Exception: Yes Financial Implications Financial Impact: Yes Included in Budget: Yes Bond Funded: No Total Contract Cost: 194,000.00 One‐Time Cost: 29,000.00 On‐going/Annual Cost: 0 Original Budget: Updated Budget: 194,000.00 Financial Summary Original Contract Amount: $95,000.00 Contract Amendment No. 1: $70,000.00 Contract Amendment No. 2: $29,000.00 New Contract Amount: $194,000.00 *See page 2 for accounting unit/project/acivity information Description For the additional modification design services and rebidding of the SW 21st St from SW Western Avenue to SW Buchanan Street water main replacement project. Form Approval Routing Department Director 5/18/2023 Contracts & Procurement 5/19/2023 Legal 5/20/2023 Finance 5/19/2023 City Clerk 5/31/2023 Contracts Admin Action Form DocuSign Envelope ID: 9DDD7E35-C7E6-4520-BDCF-BAD212793366 Funding Details 0.00 0.00 0.00 Project# /Activity # 281225.12 Project# /Activity # Accounting Unit: 8213063800 Accounting Unit: Account: 52203 Account: Funding Allocation 29,000.00 Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation DocuSign Envelope ID: 9DDD7E35-C7E6-4520-BDCF-BAD212793366 51377 CITY OF TOPEKA CONTRACT NO. ____________ AMENDMENT NO. 2 TO CITY OF TOPEKA CONTRACT 5/31/2023 THIS AMENDMENT No. 2 to City of Topeka Contract No. 49696 is entered into this day by and between the City of Topeka, Kansas, a duly organized municipal corporation, hereinafter referred to as "City" and Bartlett & West, Inc., hereinafter referred to as "Engineer.” WHEREAS, City and Engineer entered into Contract No. 49696 on August 4, 2021, as amended by City of Topeka Contract No. 50129, for the purpose of preparing preliminary design drawings for a water main replacement project (T-281225.12) along SW 21st Street between SW Washburn Avenue and SW Fillmore Street; and WHEREAS, City desires Engineer to perform certain additional consulting work. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. The total amount of compensation set forth in Attachment B of Contract No. 49696 shall increase by $29,000.00 for a total not to exceed amount of $194,000.00. The payment for the additional services to be performed under this amendment shall be based on the 2023 Schedule of Hourly Charges set forth in Attachment A to this Amendment. 2. The Scope of Services set forth in Attachment A of Contract No. 49696 shall be amended to include the following: a. Fillmore Street to Western Avenue. The Project has been extended to Western Avenue. Design services are to cover main replacement between Fillmore Street and Western Avenue, with a connection to the existing 16-inch main at Western Avenue. b. Traffic Control Plan Redesign. The original three-phase traffic control plan is to be modified to include nine phases. c. Washburn View Services Coordination and Redesign. Coordinate with Washburn Foundation to size and redesign new services at six locations based on peak usage using fixture unit counts. d. SW Buchanan to SW Western. Prepare a separate set of bidding documents to include only the work from SW Buchanan Street to SW Western Avenue for rebidding. 3. All other terms and conditions of City of Topeka Contract No. 49696 not specifically amended herein shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereto executed this Amendment as of the day and year first above written. REV 03.02.2023 DocuSign Envelope ID: 9DDD7E35-C7E6-4520-BDCF-BAD212793366 CITY OF TOPEKA BARTLETT & WEST, INC. Stephen Wade, City Manager By: ATTEST APPROVED AS TO FORM AND LEGALITY 5/20/2023 DATE____________________BY______________ ____________________________________ Brenda Younger REV 03.02.2023 DocuSign Envelope ID: 9DDD7E35-C7E6-4520-BDCF-BAD212793366 ATTACHMENT A BARTLETT & WEST, INC. 2023 SCHEDULE OF HOURLY CHARGES Effective January 1, 2023 Engineer/Arch/Landscape Arch XII $280.00 GIS Coordinator IX $246.00 Engineer/Arch/Landscape XI 257.00 GIS Coordinator VIII 231.00 X 236.00 GIS Coordinator VII 220.00 Engineer Arch IX 220.00 GIS Coordinator VI 204.00 Landscape Architect VIII 207.00 GIS Coordinator V 193.00 Architect Arch VII 192.00 GIS Coordinator IV 183.00 Operations Consultant Arch VI 178.00 GIS Coordinator III 167.00 Environmental Planner hV 167.00 GIS Coordinator II 151.00 Transportation Planner IV 152.00 GIS Coordinator I 140.00 ngArch III 141.00 Engineer/Arch/Landscape Arc II 131.00 GIS Developer/DBA VI $213.00 Engineer/Arch/Landscape Arch I 120.00 GIS Developer/DBA V 197.00 GIS Developer/DBA IV 181.00 Engineering Technician XI $215.00 GIS Developer/DBA III 167.00 Engineering Technician X 173.00 GIS Developer/DBA II 154.00 Engineering Technician IX 155.00 GIS Developer/DBA I 144.00 Engineering Technician VIII 143.00 Engineering Technician VII 129.00 GIS Analyst V $150.00 Engineering Technician VI 120.00 GIS Analyst IV 139.00 Engineering Technician V 112.00 GIS Analyst III 129.00 Engineering Technician IV 105.00 GIS Analyst II 118.00 Engineering Technician III 97.00 GIS Analyst I 108.00 Engineering Technician II 90.00 Engineering Technician I 80.00 GIS Technician IV $109.00 GIS Technician III 98.00 Surveyor X $212.00 GIS Technician II 86.00 Surveyor IX 197.00 GIS Technician I 76.00 Surveyor VIII 178.00 Surveyor VII 158.00 Project Coordinator V $173.00 Project Coordinator IV 158.00 Survey Technician VIII $149.00 Project Coordinator III 142.00 Survey Technician VII 133.00 Project Coordinator II 130.00 Survey Technician VI 115.00 Project Coordinator I 115.00 Survey Technician V 101.00 Survey Technician IV 90.00 Survey Technician III 82.00 Systems Analyst $191.00 Survey Technician II 75.00 Systems Administrator 144.00 Survey Technician I 70.00 Systems Technician 96.00 Construction Eng. Tech IX $186.00 Construction Eng. Tech VIII 165.00 Administrator VI $149.00 Construction Eng. Tech VII 152.00 Administrator V 133.00 Construction Eng. Tech VI 141.00 Administrator IV 120.00 Construction Eng. Tech V 129.00 Administrator III 99.00 Construction Eng. Tech IV 114.00 Administrator II 88.00 Construction Eng. Tech III 101.00 Administrator I 80.00 Construction Eng. Tech II 91.00 Construction Eng. Tech I 80.00 Administrative Technician V $90.00 Administrative Technician IV 78.00 Administrative Technician III 69.00 Right-of-Way Technician VI $138.00 Administrative Technician II 64.00 Right-of-Way Technician V 122.00 Administrative Technician I 56.00 Right-of-Way Technician IV 110.00 Right-of-Way Technician III 99.00 Right-of-Way Technician II 87.00 Right-of-Way Technician I 80.00 The listed rates are subject to annual adjustment January 1 of each year BWE-2023 DocuSign Envelope ID: 9DDD7E35-C7E6-4520-BDCF-BAD212793366 392EBAAE-B791-4E5C-8205-B1D1DCE585DB F6A37DAD-3E80-4C8A-9A2F-C96BA6382D2C DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 6/28/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: IMA Wichita Team IMA, Inc. - Kansas City PHONE FAX 9393 W. 110th Street (A/C, No, Ext): 316-267-9221 (A/C, No): E-MAIL Suite 600 ADDRESS: certs@imacorp.com Overland Park KS 66210 INSURER(S) AFFORDING COVERAGE NAIC # License#: PC-1210733 INSURER A : National Fire Insurance Company of Hartford 20478 BART&WE-01 INSURED INSURER B : The Continental Insurance Company 35289 Bartlett & West, Inc. INSURER C : Transportation Insurance Company 20494 1200 SW Executive Drive Topeka KS 66615-3850 INSURER D : Valley Forge Insurance Company 20508 INSURER E : Beazley Insurance Company, Inc. 37540 INSURER F : COVERAGES CERTIFICATE NUMBER: 680675464 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 6042700793 7/1/2022 7/1/2023 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000 X Contractual MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X JECT X LOC PRO- PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ C COMBINED SINGLE LIMIT $ 1,000,000 AUTOMOBILE LIABILITY 6042700731 7/1/2022 7/1/2023 (Ea accident) X ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS NON-OWNED X HIRED AUTOS ONLY X AUTOS ONLY PROPERTY DAMAGE (Per accident) $ Comp/Collision Ded: $ $1,000/$1,000 B X UMBRELLA LIAB X OCCUR 6043288583 7/1/2022 7/1/2023 EACH OCCURRENCE $ 9,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 9,000,000 X RETENTION $ $ DED 10,000 PER OTH- D WORKERS COMPENSATION 6042700745 7/1/2022 7/1/2023 X STATUTE ER AND EMPLOYERS' LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE N E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 E Professional/Pollution Liability C1BE77220701 7/1/2022 7/1/2023 Prof/Pol Each Claim $5,000,000 Prof/Pol Aggregate $10,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) States of North Dakota, Ohio, Washington & Wyoming are not included in the Workers Compensation Coverage. General Liability Policy includes Stop Gap Liability for North Dakota, Ohio, Washington & Wyoming, subject to the policy terms and conditions. General Liability Policy includes Contractual Liability for Railroads, subject to the terms, conditions, limitations and exclusions CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Topeka Contracts & Procurement 215 SE 7th Street, Ste 260 AUTHORIZED REPRESENTATIVE Topeka KS 66603-0000 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Certificate Of Completion Envelope Id: 9DDD7E35C7E64520BDCFBAD212793366 Status: Completed Subject: Event 2328 Amendment No 2 SW 21st St-SW Western Ave to SW Buchanan St T-281225.12 - Bartlett & West Document Type: Contract/Agreement/Addendums/Renewals/Change Order Department: Utilities Source Envelope: Document Pages: 6 Signatures: 11 Envelope Originator: Certificate Pages: 7 Initials: 3 Duncan Theuri AutoNav: Enabled Stamps: 1 dtheuri@topeka.org EnvelopeId Stamping: Enabled Comments: yes IP Address: 98.168.117.239 Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original Holder: Duncan Theuri Location: DocuSign 5/15/2023 4:36:03 PM dtheuri@topeka.org Signer Events Signature Timestamp Duncan Theuri Sent: 5/15/2023 5:15:31 PM Completed dtheuri@topeka.org Viewed: 5/15/2023 5:15:46 PM City of Topeka Signed: 5/15/2023 5:16:07 PM Using IP Address: 98.168.117.239 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Nicole Malott Sent: 5/15/2023 5:16:10 PM nmalott@Topeka.org Viewed: 5/17/2023 10:49:50 AM Deputy Director of Utilities Signed: 5/17/2023 10:50:16 AM City of Topeka Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication (None) Using IP Address: 98.168.117.239 Electronic Record and Signature Disclosure: Not Offered via DocuSign Sylvia Davis Sent: 5/17/2023 10:50:20 AM sdavis@topeka.org Viewed: 5/18/2023 9:18:03 AM Director of Utilities Signed: 5/18/2023 9:18:26 AM City of Topeka Signature Adoption: Uploaded Signature Image Security Level: Email, Account Authentication (None) Using IP Address: 98.168.117.239 Electronic Record and Signature Disclosure: Not Offered via DocuSign Virginia Bockwitz Sent: 5/18/2023 3:57:01 PM vjbockwitz@topeka.org Viewed: 5/18/2023 3:58:10 PM Signing Group: AA - C&P Review Signed: 5/18/2023 3:58:14 PM Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 98.168.117.239 Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Kristin Ready Sent: 5/18/2023 3:58:16 PM kready@Topeka.org Viewed: 5/18/2023 4:59:04 PM Accountant II Signed: 5/18/2023 5:03:03 PM City of Topeka Signature Adoption: Pre-selected Style Signing Group: AA - Finance Review Using IP Address: 98.168.117.239 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Leigha Boling Sent: 5/18/2023 5:03:07 PM lboling@topeka.org Viewed: 5/19/2023 7:49:03 AM Director of Contracts and Procurement Signed: 5/19/2023 7:49:15 AM City of Topeka Signature Adoption: Uploaded Signature Image Signing Group: AA - C&P Using IP Address: 98.168.117.239 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 2/6/2023 4:26:41 PM ID: 493f1c15-4471-430a-b20d-183a1bf7adeb Rachelle Mathews Sent: 5/19/2023 7:49:18 AM rmathews@topeka.org Viewed: 5/19/2023 9:35:51 AM Manager of Accounting Operations Signed: 5/19/2023 9:36:13 AM City of Topeka Signature Adoption: Pre-selected Style Signing Group: AA - Finance Director Using IP Address: 98.168.117.239 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Mary Feighny Sent: 5/19/2023 12:20:30 PM mfeighny@Topeka.org Viewed: 5/20/2023 9:25:35 AM Deputy City Attorney Signed: 5/20/2023 9:26:26 AM City of Topeka Signature Adoption: Uploaded Signature Image Signing Group: AA - Legal Using IP Address: 173.211.232.185 Security Level: Email, Account Authentication (None) Signed using mobile Electronic Record and Signature Disclosure: Accepted: 6/25/2021 10:59:11 AM ID: 9d631941-2a56-4864-bd21-5b6e7a8ce151 Stephen Wade Sent: 5/20/2023 9:26:45 AM swade@topeka.org Viewed: 5/24/2023 9:48:54 AM City Manager Signed: 5/24/2023 9:49:05 AM City of Topeka Signature Adoption: Pre-selected Style Signing Group: AA - City Manager Using IP Address: 107.77.209.35 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Council Consent Agenda Hold Sent: 5/24/2023 9:49:24 AM Completed procurement@topeka.org Viewed: 5/30/2023 8:38:02 AM Security Level: Email, Account Authentication Signed: 5/30/2023 8:38:55 AM (None) Using IP Address: 98.168.117.239 Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Keya Downing Sent: 5/31/2023 1:55:25 PM kdowning@Topeka.org Viewed: 5/31/2023 1:56:05 PM Signing Group: AA - City Clerk Review Signed: 5/31/2023 1:56:19 PM Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 98.168.117.239 Electronic Record and Signature Disclosure: Not Offered via DocuSign Stephen Wade Sent: 5/31/2023 1:56:23 PM swade@topeka.org Viewed: 5/31/2023 2:20:54 PM City Manager Signed: 5/31/2023 2:21:01 PM City of Topeka Signature Adoption: Pre-selected Style Signing Group: AA - City Manager Using IP Address: 98.168.117.239 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Brenda Younger Sent: 5/31/2023 4:24:26 PM BYounger@topeka.org Viewed: 5/31/2023 4:24:47 PM City Clerk Signed: 5/31/2023 4:24:57 PM City of Topeka Signing Group: AA - City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 98.168.117.239 Electronic Record and Signature Disclosure: Accepted: 8/17/2021 1:09:56 PM ID: 807f097e-c1b5-4b33-ab43-eedb09cd7ef1 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Virginia Bockwitz Sent: 5/18/2023 9:18:45 AM vjbockwitz@topeka.org Viewed: 5/18/2023 10:41:46 AM Signing Group: AA - C&P Review Completed: 5/18/2023 3:57:00 PM Security Level: Email, Account Authentication Using IP Address: 98.168.117.239 (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Virginia Bockwitz Sent: 5/19/2023 9:36:15 AM vjbockwitz@topeka.org Viewed: 5/19/2023 12:19:44 PM Signing Group: AA - C&P Review Completed: 5/19/2023 12:20:13 PM Security Level: Email, Account Authentication Using IP Address: 98.168.117.239 (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Keya Downing Sent: 5/30/2023 8:38:59 AM kdowning@Topeka.org Viewed: 5/31/2023 1:53:19 PM Signing Group: AA - City Clerk Review Completed: 5/31/2023 1:55:24 PM Security Level: Email, Account Authentication Using IP Address: 98.168.117.239 (None) Electronic Record and Signature Disclosure: Editor Delivery Events Status Timestamp Not Offered via DocuSign Brenda Younger Sent: 5/31/2023 2:21:04 PM BYounger@topeka.org Viewed: 5/31/2023 4:23:15 PM City Clerk Completed: 5/31/2023 4:24:26 PM City of Topeka Using IP Address: 98.168.117.239 Signing Group: AA - City Clerk Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 8/17/2021 1:09:56 PM ID: 807f097e-c1b5-4b33-ab43-eedb09cd7ef1 Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Reita Horning Sent: 5/31/2023 4:24:27 PM rhorning@topeka.org Office Assistant City of Topeka Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Luis A Matos Sent: 5/31/2023 4:25:01 PM lmatos@topeka.org Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/15/2023 5:15:31 PM Envelope Updated Security Checked 5/18/2023 9:18:38 AM Envelope Updated Security Checked 5/18/2023 3:57:00 PM Envelope Updated Security Checked 5/18/2023 3:57:00 PM Envelope Updated Security Checked 5/19/2023 12:20:13 PM Envelope Updated Security Checked 5/19/2023 12:20:22 PM Envelope Updated Security Checked 5/24/2023 9:49:16 AM Envelope Updated Security Checked 5/31/2023 1:55:24 PM Envelope Updated Security Checked 5/31/2023 1:55:24 PM Envelope Updated Security Checked 5/31/2023 4:24:26 PM Certified Delivered Security Checked 5/31/2023 4:24:47 PM Signing Complete Security Checked 5/31/2023 4:24:57 PM Completed Security Checked 5/31/2023 4:25:01 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 11/9/2020 8:00:48 AM Parties agreed to: Leigha Boling, Mary Feighny, Brenda Younger, Brenda Younger ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Carahsoft OBO City of Topeka (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify Carahsoft OBO City of Topeka as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Carahsoft OBO City of Topeka during the course of your relationship with Carahsoft OBO City of Topeka. COMMENT HISTORY Event 2328 Amendment No 2 SW 21st St-SW Western Ave to SW Buchanan St T-281225.12 - Bartlett & West Sender: Duncan Theuri Envelope Id: 9ddd7e35-c7e6-4520-bdcf-bad212793366 Time Zone: (UTC-06:00) Central Time (US & Canada) Date Sent: 5/15/2023 5:15:31 PM Date Completed: 5/31/2023 4:25:01 PM Private: nmalott@Topeka.org, sdavis@topeka.org, AA - C&P Review, AA - Finance Review, AA - C&P, AA - Finance Director, AA - Legal, AA - City Manager, procurement@topeka.org, AA - City Clerk Review, AA - City Manager, AA - City Clerk, rhorning@topeka.org, lmatos@topeka.org Council Consent Agenda Hold -5/30/2023 8:38:47 AM procurement@topeka.org Confirmed with Legal, Governing Body approval not required.  DocuSign Envelope ID: 0BD303D4-2850-40C2-AA25-8CAE674732C2 ADMINISTRATIVE ACTION FORM Contact Person: Duncan Theuri Date: 8/21/2023 Department/Division: Utilities - UTL Document #: 51559 Document Type: Contract Addendum Original Contract # 49696 Council Approval Required? Result of Bid Event? Yes Bid Event # 2328 C&P No Legal No Category/Subcategory: 007 Contracts and Amendments / 002 Capital Projects - Consultant Subject: Amendment No. 3 SW 21st St - SW Western Ave to SW Buchanan St Second Party: Bartlett & West Start Date: CIP Project: Yes IT Impact: No End Date: Project #: 281225.12 Requested Action: Approve and Execute Document Open Record Exception: No Financial Implications Financial Impact: Yes Included in Budget: Yes Bond Funded: No Total Contract Cost: 226,700.00 One‐Time Cost: 32,700.00 On‐going/Annual Cost: 0 Original Budget: Updated Budget: Financial Summary Original Contract Amount: $95,000.00 Contract Amendment No. 1: $70,000.00 CA #2: $29,000.00 CA # 3: $32,700.00 New Contract Amount: $226,700.00 *See page 2 for accounting unit/project/acivity information Description To provide construction phase services. Form Approval Routing Department Director 8/22/2023 Contracts & Procurement 8/23/2023 Legal 8/26/2023 Finance 8/23/2023 City Clerk 8/31/2023 Contracts Admin Action Form DocuSign Envelope ID: 0BD303D4-2850-40C2-AA25-8CAE674732C2 Funding Details 0.00 0.00 0.00 Project# /Activity # 281245.14 Project# /Activity # Accounting Unit: 8213063800 Accounting Unit: Account: 52203 Account: Funding Allocation 32,700.00 Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation Project# /Activity # Project# /Activity # Accounting Unit: Accounting Unit: Account: Account: Funding Allocation Funding Allocation DocuSign Envelope ID: 0BD303D4-2850-40C2-AA25-8CAE674732C2 51559 CITY OF TOPEKA CONTRACT NO. ____________ AMENDMENT NO. 3 TO CITY OF TOPEKA CONTRACT 8/31/2023 THIS AMENDMENT No. 3 to City of Topeka Contract No. 49696 is entered into this day by and between the City of Topeka, Kansas, a duly organized municipal corporation, hereinafter referred to as "City" and Bartlett & West, Inc., hereinafter referred to as "Engineer.” WHEREAS, City and Engineer entered into Contract No. 49696 on August 4, 2021, as amended by City of Topeka Contract Nos. 50129 and 51377, for the purpose of preparing design drawings and a project manual for a water main replacement project (T-281225.12) along SW 21st Street between SW Washburn Avenue and SW Fillmore Street; and WHEREAS, City desires Engineer to perform certain additional consulting work. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. The total amount of compensation set forth in Attachment B of Contract No. 49696 shall increase by $32,700.00 for a total not to exceed amount of $226,700.00. The payment for the additional services to be performed under this amendment shall be based on the 2023 Schedule of Hourly Charges set forth in Attachment A to this Amendment. 2. The Scope of Services set forth in Attachment A of Contract No. 49696 shall be amended to include the following: a. Construction Phase Service. The Engineer shall perform the following services during the construction phase of the Project: • Attend and lead a pre-construction meeting. Prepare minutes and provide to Owner in PDF form for distribution to all meeting attendees. • Attend and lead a pre-construction public informational meeting. • Attend fifteen (15) biweekly construction progress meetings. • Assist the Owner with engineering interpretation and answering questions from the Contractor. • Prepare record drawings using either Contractor-provided or Owner-provided as-built drawings. As-built drawings are to be prepared using a full-size set of the Drawings. 3. All other terms and conditions of City of Topeka Contract No. 49696 not specifically amended herein shall remain in full force and effect. REV 03.02.2023 DocuSign Envelope ID: 0BD303D4-2850-40C2-AA25-8CAE674732C2 IN WITNESS WHEREOF, the parties have hereto executed this Amendment as of the day and year first above written. CITY OF TOPEKA BARTLETT & WEST, INC. Richard U. Nienstedt, Interim City By: Cory Schoffelman Manager ATTEST APPROVED AS TO FORM AND LEGALITY 8/26/2023 DATE____________________BY______________ ____________________________________ Brenda Younger REV 03.02.2023 DocuSign Envelope ID: 0BD303D4-2850-40C2-AA25-8CAE674732C2 DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 8/15/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: IMA Wichita Team IMA, Inc. - Kansas City PHONE FAX 9393 W. 110th Street (A/C, No, Ext): 316-267-9221 (A/C, No): E-MAIL Suite 600 ADDRESS: certs@imacorp.com Overland Park KS 66210 INSURER(S) AFFORDING COVERAGE NAIC # License#: PC-1210733 INSURER A : National Fire Insurance Company of Hartford 20478 BART&WE-01 INSURED INSURER B : The Continental Insurance Company 35289 Bartlett & West, Inc. INSURER C : Valley Forge Insurance Company 20508 1200 SW Executive Drive Topeka KS 66615-3850 INSURER D : Beazley Insurance Company, Inc. 37540 INSURER E : American Casualty Company of Reading, 20427 INSURER F : COVERAGES CERTIFICATE NUMBER: 962239270 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 6042700793 7/1/2023 7/1/2024 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000 X Contractual MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X JECT X LOC PRO- PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ E COMBINED SINGLE LIMIT $ 1,000,000 AUTOMOBILE LIABILITY 6042700731 7/1/2023 7/1/2024 (Ea accident) X ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS NON-OWNED X HIRED AUTOS ONLY X AUTOS ONLY PROPERTY DAMAGE (Per accident) $ Comp/Collision Ded: $ $1,000/$1,000 B X UMBRELLA LIAB X OCCUR 6043288583 7/1/2023 7/1/2024 EACH OCCURRENCE $ 9,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 9,000,000 X RETENTION $ $ DED 10,000 PER OTH- C WORKERS COMPENSATION 6042700745 7/1/2023 7/1/2024 X STATUTE ER AND EMPLOYERS' LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE N E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 D Professional/Pollution Liability C1BE77230801 7/1/2023 7/1/2024 Prof/Pol Each Claim $5,000,000 Prof/Pol Aggregate $10,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) States of North Dakota, Ohio, Washington & Wyoming are not included in the Workers Compensation Coverage. General Liability Policy includes Stop Gap Liability for North Dakota, Ohio, Washington & Wyoming, subject to the policy terms and conditions. General Liability Policy includes Contractual Liability for Railroads, subject to the terms, conditions, limitations and exclusions RE: SW 21st Street WMR CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Topeka 215 SE 7th Street AUTHORIZED REPRESENTATIVE Topeka KS 66603 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 0BD303D4-2850-40C2-AA25-8CAE674732C2 ATTACHMENT A BARTLETT & WEST, INC. 2023 SCHEDULE OF HOURLY CHARGES Effective January 1, 2023 Engineer/Arch/Landscape Arch XII $280.00 GIS Coordinator IX $246.00 Engineer/Arch/Landscape XI 257.00 GIS Coordinator VIII 231.00 X 236.00 GIS Coordinator VII 220.00 Engineer Arch IX 220.00 GIS Coordinator VI 204.00 Landscape Architect VIII 207.00 GIS Coordinator V 193.00 Architect Arch VII 192.00 GIS Coordinator IV 183.00 Operations Consultant Arch VI 178.00 GIS Coordinator III 167.00 Environmental Planner hV 167.00 GIS Coordinator II 151.00 Transportation Planner IV 152.00 GIS Coordinator I 140.00 ngArch III 141.00 Engineer/Arch/Landscape Arc II 131.00 GIS Developer/DBA VI $213.00 Engineer/Arch/Landscape Arch I 120.00 GIS Developer/DBA V 197.00 GIS Developer/DBA IV 181.00 Engineering Technician XI $215.00 GIS Developer/DBA III 167.00 Engineering Technician X 173.00 GIS Developer/DBA II 154.00 Engineering Technician IX 155.00 GIS Developer/DBA I 144.00 Engineering Technician VIII 143.00 Engineering Technician VII 129.00 GIS Analyst V $150.00 Engineering Technician VI 120.00 GIS Analyst IV 139.00 Engineering Technician V 112.00 GIS Analyst III 129.00 Engineering Technician IV 105.00 GIS Analyst II 118.00 Engineering Technician III 97.00 GIS Analyst I 108.00 Engineering Technician II 90.00 Engineering Technician I 80.00 GIS Technician IV $109.00 GIS Technician III 98.00 Surveyor X $212.00 GIS Technician II 86.00 Surveyor IX 197.00 GIS Technician I 76.00 Surveyor VIII 178.00 Surveyor VII 158.00 Project Coordinator V $173.00 Project Coordinator IV 158.00 Survey Technician VIII $149.00 Project Coordinator III 142.00 Survey Technician VII 133.00 Project Coordinator II 130.00 Survey Technician VI 115.00 Project Coordinator I 115.00 Survey Technician V 101.00 Survey Technician IV 90.00 Survey Technician III 82.00 Systems Analyst $191.00 Survey Technician II 75.00 Systems Administrator 144.00 Survey Technician I 70.00 Systems Technician 96.00 Construction Eng. Tech IX $186.00 Construction Eng. Tech VIII 165.00 Administrator VI $149.00 Construction Eng. Tech VII 152.00 Administrator V 133.00 Construction Eng. Tech VI 141.00 Administrator IV 120.00 Construction Eng. Tech V 129.00 Administrator III 99.00 Construction Eng. Tech IV 114.00 Administrator II 88.00 Construction Eng. Tech III 101.00 Administrator I 80.00 Construction Eng. Tech II 91.00 Construction Eng. Tech I 80.00 Administrative Technician V $90.00 Administrative Technician IV 78.00 Administrative Technician III 69.00 Right-of-Way Technician VI $138.00 Administrative Technician II 64.00 Right-of-Way Technician V 122.00 Administrative Technician I 56.00 Right-of-Way Technician IV 110.00 Right-of-Way Technician III 99.00 Right-of-Way Technician II 87.00 Right-of-Way Technician I 80.00 The listed rates are subject to annual adjustment January 1 of each year BWE-2023 DocuSign Envelope ID: 0BD303D4-2850-40C2-AA25-8CAE674732C2 DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 8/15/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: IMA Wichita Team IMA, Inc. - Kansas City PHONE FAX 9393 W. 110th Street (A/C, No, Ext): 316-267-9221 (A/C, No): E-MAIL Suite 600 ADDRESS: certs@imacorp.com Overland Park KS 66210 INSURER(S) AFFORDING COVERAGE NAIC # License#: PC-1210733 INSURER A : National Fire Insurance Company of Hartford 20478 BART&WE-01 INSURED INSURER B : The Continental Insurance Company 35289 Bartlett & West, Inc. INSURER C : Valley Forge Insurance Company 20508 1200 SW Executive Drive Topeka KS 66615-3850 INSURER D : Beazley Insurance Company, Inc. 37540 INSURER E : American Casualty Company of Reading, 20427 INSURER F : COVERAGES CERTIFICATE NUMBER: 962239270 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 6042700793 7/1/2023 7/1/2024 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000 X Contractual MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X JECT X LOC PRO- PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ E COMBINED SINGLE LIMIT $ 1,000,000 AUTOMOBILE LIABILITY 6042700731 7/1/2023 7/1/2024 (Ea accident) X ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS NON-OWNED X HIRED AUTOS ONLY X AUTOS ONLY PROPERTY DAMAGE (Per accident) $ Comp/Collision Ded: $ $1,000/$1,000 B X UMBRELLA LIAB X OCCUR 6043288583 7/1/2023 7/1/2024 EACH OCCURRENCE $ 9,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 9,000,000 X RETENTION $ $ DED 10,000 PER OTH- C WORKERS COMPENSATION 6042700745 7/1/2023 7/1/2024 X STATUTE ER AND EMPLOYERS' LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE N E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 D Professional/Pollution Liability C1BE77230801 7/1/2023 7/1/2024 Prof/Pol Each Claim $5,000,000 Prof/Pol Aggregate $10,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) States of North Dakota, Ohio, Washington & Wyoming are not included in the Workers Compensation Coverage. General Liability Policy includes Stop Gap Liability for North Dakota, Ohio, Washington & Wyoming, subject to the policy terms and conditions. General Liability Policy includes Contractual Liability for Railroads, subject to the terms, conditions, limitations and exclusions RE: SW 21st Street WMR CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Topeka 215 SE 7th Street AUTHORIZED REPRESENTATIVE Topeka KS 66603 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Certificate Of Completion Envelope Id: 0BD303D4285040C2AA258CAE674732C2 Status: Completed Subject: Event 2838 Amendment No. 3 SW 21st St - SW Western Ave to SW Buchanan St Document Type: Contract/Agreement/Addendums/Renewals/Change Order Department: Utilities Source Envelope: Document Pages: 7 Signatures: 12 Envelope Originator: Certificate Pages: 7 Initials: 1 Duncan Theuri AutoNav: Enabled Stamps: 1 dtheuri@topeka.org EnvelopeId Stamping: Enabled IP Address: 98.168.117.239 Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original Holder: Duncan Theuri Location: DocuSign 8/21/2023 2:06:13 PM dtheuri@topeka.org Signer Events Signature Timestamp Duncan Theuri Sent: 8/21/2023 2:07:45 PM Completed dtheuri@topeka.org Viewed: 8/21/2023 2:08:02 PM City of Topeka Signed: 8/21/2023 2:08:22 PM Using IP Address: 165.225.61.213 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Nicole Malott Sent: 8/21/2023 2:08:27 PM nmalott@Topeka.org Viewed: 8/21/2023 2:09:04 PM Deputy Director of Utilities Signed: 8/21/2023 2:10:43 PM City of Topeka Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication (None) Using IP Address: 98.168.117.239 Electronic Record and Signature Disclosure: Not Offered via DocuSign Sylvia Davis Sent: 8/21/2023 2:10:46 PM sdavis@topeka.org Viewed: 8/22/2023 11:48:32 AM Director of Utilities Signed: 8/22/2023 11:49:03 AM City of Topeka Signature Adoption: Uploaded Signature Image Security Level: Email, Account Authentication (None) Using IP Address: 98.168.117.239 Electronic Record and Signature Disclosure: Not Offered via DocuSign Virginia Bockwitz Sent: 8/22/2023 12:37:03 PM vjbockwitz@topeka.org Viewed: 8/22/2023 12:37:46 PM Signing Group: AA - C&P Review Signed: 8/22/2023 12:38:03 PM Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 98.168.117.239 Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Kristin Ready Sent: 8/22/2023 12:38:08 PM kready@Topeka.org Viewed: 8/22/2023 2:40:36 PM Accountant II Signed: 8/22/2023 2:42:21 PM City of Topeka Signature Adoption: Pre-selected Style Signing Group: AA - Finance Review Using IP Address: 98.168.117.239 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Leigha Boling Sent: 8/22/2023 2:42:24 PM lboling@topeka.org Viewed: 8/23/2023 7:44:03 AM Director of Contracts and Procurement Signed: 8/23/2023 7:45:59 AM City of Topeka Signature Adoption: Uploaded Signature Image Signing Group: AA - C&P Using IP Address: 98.168.117.239 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 2/6/2023 4:26:41 PM ID: 493f1c15-4471-430a-b20d-183a1bf7adeb Freddy Mawyin Sent: 8/23/2023 7:46:02 AM fmawyin@topeka.org Viewed: 8/23/2023 12:14:43 PM CFO Signed: 8/23/2023 12:15:31 PM City of Topeka Signature Adoption: Pre-selected Style Signing Group: AA - Finance Director Using IP Address: 108.147.176.16 Security Level: Email, Account Authentication (None) Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Cory Schoffelman Sent: 8/23/2023 12:15:35 PM cory.schoffelman@bartwest.com Viewed: 8/25/2023 6:47:07 AM Security Level: Email, Account Authentication Signed: 8/25/2023 7:02:12 AM (None) Signature Adoption: Uploaded Signature Image Using IP Address: 70.167.32.2 Electronic Record and Signature Disclosure: Accepted: 8/25/2023 6:47:07 AM ID: 876e1426-3d7c-42e4-b540-cae758c5e4d9 Mary Feighny Sent: 8/25/2023 10:53:57 AM mfeighny@Topeka.org Viewed: 8/26/2023 7:21:51 AM Deputy City Attorney Signed: 8/26/2023 7:22:27 AM City of Topeka Signature Adoption: Uploaded Signature Image Signing Group: AA - Legal Using IP Address: 68.68.152.187 Security Level: Email, Account Authentication (None) Signed using mobile Electronic Record and Signature Disclosure: Accepted: 6/25/2021 10:59:11 AM ID: 9d631941-2a56-4864-bd21-5b6e7a8ce151 Keya Downing Sent: 8/29/2023 2:03:25 PM kdowning@Topeka.org Viewed: 8/29/2023 2:03:44 PM Signing Group: AA - City Clerk Review Signed: 8/29/2023 2:03:58 PM Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 165.225.61.213 Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Richard U. Nienstedt Sent: 8/29/2023 2:04:04 PM runienstedt@topeka.org Viewed: 8/31/2023 7:39:00 AM Interim City Manager Signed: 8/31/2023 7:39:13 AM City of Topeka, Kansas Signature Adoption: Pre-selected Style Signing Group: AA - City Manager Using IP Address: 98.168.117.239 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Brenda Younger Sent: 8/31/2023 8:57:10 AM BYounger@topeka.org Viewed: 8/31/2023 8:57:36 AM City Clerk Signed: 8/31/2023 8:57:48 AM City of Topeka Signing Group: AA - City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 165.225.58.255 Electronic Record and Signature Disclosure: Accepted: 8/17/2021 1:09:56 PM ID: 807f097e-c1b5-4b33-ab43-eedb09cd7ef1 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Virginia Bockwitz Sent: 8/22/2023 11:49:21 AM vjbockwitz@topeka.org Viewed: 8/22/2023 12:35:55 PM Signing Group: AA - C&P Review Completed: 8/22/2023 12:37:02 PM Security Level: Email, Account Authentication Using IP Address: 98.168.117.239 (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Kathleen Burrows Sent: 8/25/2023 7:02:15 AM kburrows@topeka.org Viewed: 8/25/2023 10:53:27 AM Business Services Manager Completed: 8/25/2023 10:53:40 AM City of Topeka Using IP Address: 98.168.117.239 Signing Group: AA - C&P Review Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Keya Downing Sent: 8/26/2023 7:23:00 AM kdowning@Topeka.org Viewed: 8/29/2023 2:00:53 PM Signing Group: AA - City Clerk Review Completed: 8/29/2023 2:03:24 PM Security Level: Email, Account Authentication Using IP Address: 165.225.61.213 (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Editor Delivery Events Status Timestamp Brenda Younger Sent: 8/31/2023 7:39:19 AM BYounger@topeka.org Viewed: 8/31/2023 8:56:25 AM City Clerk Completed: 8/31/2023 8:57:09 AM City of Topeka Using IP Address: 165.225.58.255 Signing Group: AA - City Clerk Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 8/17/2021 1:09:56 PM ID: 807f097e-c1b5-4b33-ab43-eedb09cd7ef1 Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Luis A Matos Sent: 8/31/2023 8:57:10 AM lmatos@topeka.org Viewed: 8/31/2023 5:02:15 PM Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Reita Horning Sent: 8/31/2023 8:57:52 AM rhorning@topeka.org Office Assistant City of Topeka Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/21/2023 2:07:45 PM Envelope Updated Security Checked 8/22/2023 11:49:15 AM Envelope Updated Security Checked 8/25/2023 10:53:40 AM Envelope Updated Security Checked 8/25/2023 10:53:48 AM Envelope Updated Security Checked 8/26/2023 7:22:38 AM Envelope Updated Security Checked 8/26/2023 7:22:52 AM Envelope Updated Security Checked 8/29/2023 2:03:24 PM Envelope Updated Security Checked 8/29/2023 2:03:24 PM Envelope Updated Security Checked 8/31/2023 8:57:10 AM Certified Delivered Security Checked 8/31/2023 8:57:36 AM Signing Complete Security Checked 8/31/2023 8:57:48 AM Completed Security Checked 8/31/2023 8:57:52 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 11/9/2020 8:00:48 AM Parties agreed to: Leigha Boling, Cory Schoffelman, Mary Feighny, Brenda Younger, Brenda Younger ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Carahsoft OBO City of Topeka (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. 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Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and  Until or unless you notify Carahsoft OBO City of Topeka as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Carahsoft OBO City of Topeka during the course of your relationship with Carahsoft OBO City of Topeka.  Event # 2328-0 Name: Professional Engineering Design Services Reference: Water Main Replacement SW 21st Street T-281225.12 Description: The Utilities Department is requesting proposals for professional engineering services for City of Topeka Project No. T-281225.12 SW 21st Street Water Main Replacement Project. The services include providing engineering design and construction documents for a water main replacement project. Buyer: John Martin Status: Pending open Event Type: RFP Currency: USD Category: PROFESSIONAL SERVICES Sub Category: ENGINEERING Sealed Bid: Yes Respond To All Lines: No Q & A Allowed: Yes Number Of Amendments: 0 Event Dates Preview: Q & A Open: 04/12/2021 02:41:00 PM Open: 04/12/2021 02:40:00 PM Q & A Close: 05/07/2021 12:00:00 PM Close: 05/13/2021 02:00:00 PM Dispute Close: Terms And Conditions General Disclaimer Disclaimer. The City of Topeka attempts to maintain continuous access to the supplier portal. However, from time to time, access may be interrupted or prevented due to maintenance, site problems, Internet problems, or problems experienced by the user due to the user’s computer system.The City makes no warranties that the supplier portal will be uninterrupted or error-free. Regardless of the source of any problem, it is the user’s responsibility to ensure that its bid is timely received. Because of the discrepancies inherent in timing mechanisms (e.g. cell phone, computers, mobile devices), the bid time will be determined based upon the time indicated on the City server for the Strategic Sourcing application. If the user does not submit its bid at or before the time indicated on the City server for the Strategic Sourcing application, the bid will be electronically rejected by the Strategic Sourcing application as untimely. The City shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses resulting from: (i) the use or the inability to use April 12, 2021 Page 1 2:31:48 PM Event # 2328-0: Professional Engineering Design Services the supplier portal; (ii) unauthorized access to or alteration of the user’s transmissions or data; or (iii) any other matter relating to the supplier portal. Amendments to Bids: To ensure maximum access opportunities for users, events/solicitations shall typically be posted for a minimum of ten (10) days and no amendments shall typically be made within the last three days before the event/solicitation is due. Bidders/vendors are cautioned that the competitive nature of their offers could be affected if their submission does not include all amendments. For this reason bidders/vendors are advised to revisit all solicitations to which they intend to respond three (3) days prior to the due date. It is the bidder’s/vendor’s responsibility to check the website from time to time for updates to events/solicitations and to pick up additional addenda and information. Standard Terms and Conditions Contractor's Statement of Agreement Contractor's Statement of Agreement The City of Topeka, Kansas requires that all contracts of the City and its agencies include specific provisions to ensure equal employment opportunity and that all contractors provide evidence of the adoption of an affirmative action program. To comply with these requirements, all persons wishing to enter into a contract with the City shall complete and sign this agreement. The contractor agrees to: 1.Comply with K.S.A. 44-1030 requiring that: (A)The contractor shall observe the provisions of the Kansas act against discrimination and shall not discriminate against any person in the performance of work under the present contract because of race, religion, color, sex, disability unrelated to such person's ability to engage in the particular work, national origin or ancestry; (B)In all solicitations or advertisements for employees, the contractor shall include the phrase, "equal opportunity employer," or a similar phrase to be approved by the Contracts and Procurement Division; (C)If the contractor fails to comply with the manner in which the contractor reports to the Contracts and Procurement Division in accordance with the provisions of K.S.A. 44-1031, the contractor shall be deemed to have breached the present contract and it may be cancelled, terminated or suspended, in whole or in part, by the contracting agency; (D)If the contractor is found guilty of a violation of the Kansas act against discrimination under a decision or order of the Contracts and Procurement Division which has become final, the contractor shall be deemed to have breached the present contract and it may be cancelled, terminated or suspended, in whole or in part, by the contracting agency; and (E)The contractor shall include the provisions of paragraphs (A) through (D) in every sub-contract or purchase order so that such provisions will be binding upon such sub-contractor or vendor. 2.Guarantee that during the performance of any City contractor agreement the contractor, sub-contractor, vendor, or supplier of the City shall comply with all provisions of the Civil Rights Act of 1866 as amended, Civil Rights Act of 1964 as amended, Equal Employment Opportunity Act of 1972 as amended, Executive Order 11246, Age Discrimination in Employment Act of 1967 as amended, Americans with Disabilities Act of 1990 and Rehabilitation Act of 1973 as amended, Equal Pay Act of 1963 and City of Topeka Ordinance No. 16889 and any regulations or amendments thereto. 3.Submit to the Contracts and Procurement Division a written affirmative action program, a certificate of compliance or such other certificate as is acceptable to the Contracts and Procurement Division which is evidence of the adoption of an affirmative action program. The contractor agrees to maintain a current and accurate plan on file with the Contracts and Procurement Division and shall update the plan as needed. April 12, 2021 Page 2 2:31:48 PM Event # 2328-0: Professional Engineering Design Services Company NameCompany Address Signature and TitleDate Revised 01-10-01 Contractural Provision Attachment City of Topeka Financial Services Department Purchasing Division (Rev. 03-10) CONTRACTUAL PROVISIONS ATTACHMENT 1.TERMS HEREIN CONTROLLING PROVISIONS It is expressly agreed that the terms of each and every provision in this Attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated. 2.AGREEMENT WITH KANSAS LAW All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas. 3.TERMINATION DUE TO LACK OF FUNDING If, in the judgment of the City Manager, sufficient funds will not be available to continue the functions performed in this agreement and for the payment of the charges hereunder, City may terminate this agreement at the end of its current and any succeeding fiscal year. City agrees to give written notice of termination to contractor at least 30 days prior to the end of its current fiscal year, and shall give such notice for a greater period prior to the end of such fiscal year as may be provided in this contract, except that such notice shall not be required prior to 90 days before the end of such fiscal year. Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided City under the contract. City will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any such equipment. Upon termination of the agreement by City, title to any such equipment shall revert to contractor at the end of City’s current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the City or the contractor. 4.DISCLAIMER OF LIABILITY Neither the City of Topeka nor any departments or divisions thereof shall hold harmless or indemnify any Contractor. 5.ANTI-DISCRIMINATION CLAUSE The contractor agrees: (a) to comply with all federal, state, and local laws and ordinances prohibiting unlawful discrimination and to not unlawfully discriminate against any person because of race, religion, creed, color, age, gender, disability or nationality in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase “equal opportunity employer;” and (c) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor. The contractor understands and agrees that the failure to comply with the requirements of this paragraph may constitute a breach of contract, and the contract may be cancelled, terminated or suspended, in whole or in part by the City of Topeka. 6.ACCEPTANCE OF CONTRACT This contract shall not be considered accepted, approved or otherwise effective until the legally required approvals and certifications have been given. 7.ARBITRATION, DAMAGES, WARRANTIES Notwithstanding and language to the contrary, no interpretation shall be allowed to find the City or any department or division thereof subject to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the City of Topeka shall not be subject to attorney fees or late payment charges, and no provision will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose. 8.REPRESENTATIVE’S AUTHORITY TO CONTRACT By signing this contract, the representative of the contractor thereby represents that such person is duly authorized by the April 12, 2021 Page 3 2:31:48 PM Event # 2328-0: Professional Engineering Design Services contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof. 9.RESPONSIBILITY FOR TAXES The City of Topeka shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract. 10.INSURANCE The City of Topeka shall not be required to purchase any insurance against loss or damage to any personal property to which this contract relates. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), and the claims provisions of the Code of the City of Topeka (Section 3.35.010 et seq.), the contractor shall bear the risk of any loss or damage to any personal property in which the contractor holds title. CONTRACTOR: AUTHORIZED SIGNATURE: _____________________________________________ RFP Special Provisions SPECIAL PROVISIONS Proposal Format: The following information shall be part of the technical proposal: Vendors are instructed to prepare their Technical Proposal following the same sequence as this section of the Request For Proposal. (1)Transmittal letter which includes the following statements: (a)That the vendor is the prime contractor and identifying all subcontractors (b)That the vendor is a corporation or other legal entity (c)That no attempt has been made or will be made to induce any other person or firm to submit or not to submit a proposal (d)That the vendor does not discriminate in employment practices with regard to race, color, religion, age (except as provided by law), sex, marital status, political affiliation, national origin or disability (e)That no cost or pricing information has been included in the transmittal letter or the Technical Proposal. Pricing information, if requested, shall be uploaded as separately named electronic file. (f)That the vendor presently has no interest, direct or indirect, which would conflict with the performance of services under this contract and shall not employ, in the performance of this contract, any person having a conflict (g)That the person signing the proposal is authorized to make decisions as to pricing quoted and has not participated, and will not participate, in any action contrary to the above statements; (h)Whether there is a reasonable probability that the vendor is or will be associated with any parent, affiliate or subsidiary organization, either formally or informally, in supplying any service or furnishing any supplies or equipment to the vendor which would relate to the performance of this contract. If the statement is in the affirmative, the vendor is required to submit with the proposal, written certification and authorization from the parent, affiliate or subsidiary organization granting the City and/or the federal government the right to examine any directly pertinent books, documents, papers and records involving such transactions related to the contract. Further, if at any time after a proposal is submitted, such an association arises, the vendor will obtain a similar certification and authorization and failure to do so will constitute grounds for termination of the contract at the option of the City (i)Vendor agrees that any lost or reduced federal matching money resulting from unacceptable performance in a contractor task or responsibility defined in the Request, contract or modification shall be accompanied by reductions in City payments to contractor and (j)That the vendor has not been retained, nor has it retained a person to solicit or secure a City contract on an agreement or understanding for a commission, percentage, brokerage or contingent fee, except for retention of bona fide employees or bona fide established commercial selling agencies maintained by the vendor for the purpose of securing business. For breach of this provision, the Committee shall have the right to reject the proposal, terminate the contract and/or deduct from the contract price or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee or other benefit. Vendor's Qualifications: The vendor must include a discussion of the vendor's corporation and each subcontractor if any. The discussion shall include the following: April 12, 2021 Page 4 2:31:48 PM Event # 2328-0: Professional Engineering Design Services (a)Date established (b)Ownership (public, partnership, subsidiary, etc.) (c)Number of personnel, full and part time, assigned to this project by function and job title (d)Data processing resources and the extent they are dedicated to other matters (e)Location of the project within the vendor's organization (f)Relationship of the project and other lines of business and (g)Organizational chart The contractor shall be the sole source of contact for the contract. The City will not subcontract any work under the contract to any other firm and will not deal with any subcontractors. The Contractor is totally responsible for all actions and work performed by its subcontractors. All terms, conditions and requirements of the contract shall apply without qualification to any services performed or goods provided by any subcontractor. A description of the vendor's qualifications and experience providing the requested or similar service including resumes of personnel assigned to the project stating their education and work experience. The vendor must be an established firm recognized for its capacity to perform. The vendor must be capable of mobilizing sufficient personnel to meet the deadlines specified in the Request. A timeline for implementing services. Payment: To be negotiated. Insurance Req with Errors and Omissions Coverage INSURANCE REQUIREMENTS WORKERS COMPENSATION:Contractor’s, when required by law must maintain in effect throughout the life of this contract, Workers Compensation insurance to cover the contractor’s employees, in full limits as required by statute. INSURANCE RESP0NSIBILITY & LIABILITY:Notwithstanding any language to the contrary, no interpretation shall be allowed to find the City or any of its departments, officers or employees responsible for loss or damage to persons or property as a result of the contractor’s actions. CONTRACTOR SHALL MAINTAIN MINIMUM COVERAGE AS FOLLOWS: Commercial General Liability: Per Occurrence$1,000,000 General Aggregate$2,000,000 Products & Completed Operations Coverage Aggregate$2,000,000 Property Damage per occurrence$100,000 Automobile Liability Combined Single Limit for Bodily Injury and Property Damage Aggregate$500,000 Professional Liability (Errors and Omissions) Provide separate “claims made” form Per Claim$1,000,000 General Aggregate$2,000,000 CERTIFICATES OF INSURANCE: Certificates of Insurance should be issued immediately after the Contractor received notification of award and prior to the notice to proceed. The Contractor must not commence any work under this Contract until Purchase Orders are issued by the City of Topeka. NAMED INSURED: The City of Topeka shall be named as an additional insured party on the Certificate of Liability Insurance. NOTIFICATION OF ALTERATION OR MATERIAL CHANGE OR CANELLATION: A minimum of ten (10) days written notification must be given by an insurer or any alteration, material change, or cancellation affecting any certificates or policies of insurance as required under this Contract. Such required notification must be sent via Registered or Certified Mail to the address below: April 12, 2021 Page 5 2:31:48 PM Event # 2328-0: Professional Engineering Design Services City of Topeka Contracts & Procurement Division 215 SE 7th Street, Room 60 Topeka, KS 66603 Architectural and Engineering Only REQUEST FOR PROPOSAL (RFP) STANDARD TERMS AND CONDITIONS ARCHITECTURAL AND ENGINEERING ONLY 1.READ ALL STANDARD TERMS AND CONDITIONS, SPECIAL TERMS AND CONDITIONS AND THE SCOPE OF WORK CAREFULLY. Failure to abide by all the conditions of this request may result in the rejection of a proposal. Inquiries about this request must be addressed during the open question and answer period. Proposals including attachments (proposal, drawings, photographs, etc.) shall be submitted through the City’s online bidding portal. 2.SINGLE POINT OF CONTACT: The single point of contact for all inquiries, questions or requests shall be buyer or their designee initiating this RFP. All phone calls shall be directed to the buyer. No communication is to be had with any other City employee while the bidding event is open and until a contract and/or purchase order is awarded/issued. Bidders may have contact with other City employees during negotiations, contract signing or as otherwise specified in the RFP. 3.NEGOTIATED PROCUREMENT: The City reserves the right to negotiate this proposal. Final evaluation and award is made by the Negotiation Committee or their designees, which consists of the following: Financial Services Director Contracts & Procurement Director Director of Requesting Department 4.APPEARANCE BEFORE COMMITTEE: Any, all or no bidders may be required to appear before the Committee to explain their understanding and approach to questions from the Committee concerning the proposal; or, the Committee may award without conducting negotiations. The Committee reserves the right to request additional information from bidders as needed. Bidders selected to participate in negotiations will be given an opportunity to submit a best and final offer to the Committee. Prior to the specified cut-off time for best and final offers, bidders may submit revisions to their technical and cost proposals. Meetings before the Committee are not subject to the Open Meetings Act. Bidders are prohibited from electronically recording these meetings. All information received prior to the cut-off time will be considered as part of the bidder’s best and final offer. No additional revisions shall be made after the specified cut-off time unless requested by the Committee. 5.QUESTIONS/ADDENDA: It shall be the bidder’s responsibility to monitor the City’s bidding portal for answers to questions and any addenda issued that may alter or change the scope of the request. Failure to notify the buyer of any conflicts or ambiguities in this request may result in items being resolved in the best interest of the City. Any and all binding modifications to this request shall be made by Addendum. 6.PRE-PROPOSAL CONFERENCE: All Pre-Proposal Conferences will be scheduled (if so noted) through the meetings section of the City’s online bidding portal. Attendance is typically not mandatory, but is strongly encouraged. All questions shall be submitted during the open questions period section of the City’s online bidding portal. At the Pre-Proposal Conference impromptu questions will be permitted and spontaneous unofficial answers will be provided, when possible. However, bidders should clearly understand that the only official answer or position of the City will be by written amendment. 7.COST OF PREPARING PROPOSAL: The cost of developing and submitting the proposal is entirely the responsibility of the bidder. This includes costs to determine the nature of the engagement, preparation of the proposal, submitting the proposal, negotiating the contract and other costs associated with this request. All responses will become the property of the City of Topeka and are subject to the Kansas Open Records Act subsequent to the signing of a contract, purchase order issuance or rejection of all bids/responses. 8.EVALUATION OF PROPOSALS: Award shall be made through qualification based selection in the best interest of the City as determined by the Negotiating Committee. Proposals are expected to outline the most efficient and cost effective way to perform the proposed work, considering long term value and life cycle costs. Proposals shall contain: •The firm’s understanding of the project; •Proposed approach to the project and activities to be accomplished; •Project team and their familiarity with the location; •Strategy for public involvement; •Firm’s qualifications in designing similar projects; April 12, 2021 Page 6 2:31:48 PM Event # 2328-0: Professional Engineering Design Services •Firm’s past project performance with the City of Topeka; and •Project Schedule. The design effort may require coordination of utility work, construction phasing, business and residential communication and access management. The development of plans may also require public information meetings. Good communication will be important throughout the project, as well as technical expertise, innovation, latest technology and professional competency. Transparency and openness to the public is critical. Each firm should be creative in their proposal and approach to the project. Consideration will focus on, but not be limited to: •Overall proposal quality including adherence to the Statement of Work and the Terms and Conditions; •Project understanding and approach, including challenges and how they will be addressed, including complex design elements; •Relevant experience of firm and any sub-consultants, and knowledge of City, State and Federal procedures; •Team structure, qualifications and availability; •Project schedule including the ability to perform the desired services within the time prescribed or justification for modifying the time schedule, as well as creative ways to modify or expedite, or concerns and suggestions for modifications; and •Miscellaneous, including explanation strategies for public involvement, Complete Streets, utilities and utility coordination and client references. 9.ACCEPTANCE OR REJECTION: The City reserves the right to accept or reject any or all proposals or part of a proposal; to waive any informalities or technicalities; clarify any ambiguities in proposals; modify criteria in the request; and unless otherwise specified, to accept any item in a proposal. 10.CONTRACT: The successful bidder will be required to enter into a written contract with the City. The successful bidder agrees to accept the Contractual Provisions Attachment and the Contractor’s Statement of Agreement which are incorporated into all City contracts. 11.CONTRACT DOCUMENTS: This request and any amendments and the bidder’s response and any amendments shall be incorporated along with the Contractual Provisions Attachment and Contractor’s Statement of Agreement into the written contract which shall compose the complete understanding of the parties. In the event of a conflict in terms of language among the documents, the following order shall govern: •Contractual Provisions Attachment and Contractor’s Statement of Agreement; •Written modifications to the executed contract; •Written contract signed by the parties; •This Request including any and all addenda, and; •Contractor’s proposal submitted in response this Request as finalized. 12.CONTRACT FORMATION: No contract shall be considered to have been entered into by the City until all statutorily required signatures and certifications have been rendered; and a written contract has been signed by the successful vendor(s). 13.OPEN RECORDS ACT: All proposals become the property of the City of Topeka. Kansas law requires all information contained in proposals to become open for public review (with certain exceptions available under the Act) once a contract is signed or all proposals rejected. 14.FEDERAL, STATE AND LOCAL TAXES – GOVERNMENTAL ENTITY: Unless otherwise specified, the proposal price shall include all applicable federal, state and local taxes. The successful vendor shall pay all taxes lawfully imposed on it with respect to any product or service delivered in accordance with this Request. The City of Topeka is exempt from state sales or use taxes and federal excise taxes. These taxes shall not be included in the bidder’s price quotations. 15.SUSPENSION FROM BIDDING: Any vendor who defaults on delivery as defined in this Request may, at the discretion of the Contracts & Procurement Director, be barred from bidding or receiving an award on any subsequent Request for a period of time to be determined by the Director. 16.INSURANCE: The City shall not be required to purchase any insurance against loss or damage to any personal property nor shall the City establish a “self insurance” fund to protect against any loss or damage. Subject to the provisions of the Kansas Tort Claims Act, the vendor shall bear the risk of any loss or damage to any personal property. 17.CASH BASIS AND BUDGET LAWS: All contracts entered into by the City of Topeka are subject to the State of Kansas Cash Basis and Budget laws. Any obligation incurred as a result of the issuance of the contract or purchase order binds the City only to the extent that cash is available at the time payment is required. Furthermore, any contract that extends beyond the City’s current fiscal year does not create an indebtedness or obligation for the subsequent fiscal year, and the City reserves the right to cancel April 12, 2021 Page 7 2:31:48 PM Event # 2328-0: Professional Engineering Design Services any contract until the first date of the subsequent fiscal year. ? GENERAL PROVISIONS 1.TERM OF CONTRACT 2.INSPECTION: The City reserves the right to reject, on arrival at destination, any items that do not conform to the specifications of this request. 3.TERMINATION FOR CAUSE: The Contracts & Procurement Director may terminate this contract, or any part of this contract, for cause under any one of the following circumstances: •The Contractor fails to make delivery of goods or services as specified in this contract; or •The Contractor fails to perform any of the provisions of this contract, or so fails to make progress as to endanger performance of this contract in accordance with its terms. The Contracts & Procurement Director shall provide Contractor with written notice of the conditions endangering performance. If the Contractor fails to remedy the conditions within ten (10) days from the receipt of the notice (or such longer period as City may authorize in writing), the Contracts & Procurement Director shall issue the Contractor an order to stop work immediately. Receipt of the notice shall be presumed to have occurred within three (3) days of the date of the notice. 4.TERMINATION FOR CONVENIENCE: The Contracts & Procurement may terminate performance of work under this contract in whole or in part whenever, for any reason, the Director of Contracts & Procurement shall determine that the termination is in the best interest of the City. In the event that the Contracts & Procurement Director elects to terminate this contract pursuant to this provision, it shall provide the Contractor written notice at least thirty (30) days prior to the termination date. The termination shall be effective as of the date specified in the notice. The Contractor shall continue to perform any part of the work that may not have been terminated by the notice. 5.NOTICES: All notices, demands, requests, approvals, reports, instructions, consents or other communications (collectively “notices”) which may be required or desired to be given by either party to the other shall be in writing and shall be made by personal delivery or sent by United States certified mail, postage prepaid, return receipt requested or by overnight delivery, prepaid, addressed as follows: Contracts & Procurement Director City of Topeka Contracts & Procurement Division 215 SE 7th Street, Room 60 Topeka, KS 66603 or to any other persons or addresses as may be designated by notice from one party to the other. 6.RIGHTS AND REMEDIES: If this contract is terminate, the City, in addition to any other rights provided for in this contract, may require the Contractor to transfer title and deliver to the City in the manner and to the extent directed, any completed materials. The City shall be obligated only for those services and materials rendered and accepted prior to date of termination. Subject to proof of market price, the measure of damages for non-delivery or repudiation by the Contractor shall be the difference between the market price at the time when the City learned of the breach and contract price together with any incidental and consequential damages less expenses saved in consequence of the Contractor’s breach. Market price shall be determined as of the place for tender or, in cases of rejection after arrival or revocation of acceptance, as of the place of arrival. If it is determined, after notice of termination for cause, that Contractor’s failure was due to causes beyond the control of or negligence of the Contractor, the termination shall be a termination in the best interest of the City. In the event of termination, the Contractor shall receive payment pro-rated for that portion of the contract period services were provided to and/or goods were accepted by City subject to any offset by City for actual damages including loss of matching funds. The rights and remedies of the City provided for in this contract shall not be exclusive and are in addition to any other rights and remedies provided by law. 7.FORCE MAJEURE: The Contractor shall not be liable if the failure to perform this contract arises out of causes beyond the control of the Contractor. Causes may include, but are not limited to Acts of Terrorism as defined under 6 CFR Part 25, freight embargoes, acts of nature, fires, quarantine and strikes other than by Contractor’s employees. 8.WAIVER: Waiver of any breach of the provision in this contract shall not be a waiver of any prior or subsequent breach. Any waiver shall be in writing and any forbearance or indulgence in any other form or manner by City shall not constitute a waiver. 9.OWNERSHIP: All data, forms, procedures, software, manuals, system descriptions and work flows developed or accumulated by the Contractor under this contract shall be owned by the using department. The Contractor may not release any materials without the written approval of the using department. 10.INDEPENDENT CONTRACTOR: Both parties, in the performance of this contract, shall be acting in their individual capacity and not as agents, employees, partners, joint venture or associates of one another. The employees or agents of one party shall not be construed to be the employees or agents of the other party for any purpose whatsoever. The Contractor accepts full responsibility for payment of unemployment insurance, workers compensation and social security as well as all income tax deductions and any other taxes or payroll deductions required by law for its employees engaged in work authorized by this contract. 11.STAFF QUALIFICATIONS: The Contractor shall warrant that all persons assigned by it to the performance of this contract shall be April 12, 2021 Page 8 2:31:48 PM Event # 2328-0: Professional Engineering Design Services employees of the Contractor (or specified Subcontractor) and shall be fully qualified to perform the work required. The Contractor shall include a similar provision in any contract with any Subcontractor selected to perform work under this contract. Failure of the Contractor to provide qualified staffing at the level required by the proposal specifications may result in termination of this contract and/or damages. 12.CONFLICT OF INTEREST: The Contractor shall not knowingly employ, during the period of this contract or any extensions to it, any professional person who are also in the employ of the City and who are providing services involving this contract or services similar in nature to the scope of this contract to the City. Furthermore, the Contractor shall not knowingly employ, during the period of this contract or any extensions to it, any City employee who has participated in the making of this contract until at least one year after his/her termination of employment with the City. 13.CONFIDENTIALITY: The Contractor may have access to private or confidential data maintained by City to the extent necessary to carry out its responsibilities under this contract. Contractor must comply with all the requirements of the Kansas Open Records Act in providing services under this contract. Contractor shall accept full responsibility for providing adequate supervision and training to its agents and employees to ensure compliance with the Act. No private or confidential data collected, maintained or used in the course of performance of this contract shall be disseminated by either party except as authorized by statute, either during the period of the contract or thereafter. Contractor must agree to return any or all data furnished by the City promptly at the request of City in whatever form, it is maintained by the contractor. Upon the termination or expiration of this contract, contractor will not use any such data or any material derived from the data for any purpose and, where so instructed by City, will destroy or render it unreadable. 14.REVIEWS AND HEARINGS: The Contractor agrees to advise the Contracts & Procurement Director of all complaints of recipients made known to the Contractor and refer all appeals or fair hearing requests to the Contracts & Procurement Director. The City has the discretion to require the Contractor to participate in any review, appeal, fair hearing or litigation involving issues related this contract. 15.NONDISCRIMINATION AND WORKPLACE SAFETY: The Contractor agrees to abide by all federal, state and local laws, rules and regulations prohibiting discrimination in employment and controlling workplace safety. Any violations of applicable laws, rules and regulations may result in termination of this contract. 16.ENVIRONMENTAL PROTECTION: The Contractor shall abide by all federal, state and local laws, rules and regulations regarding the protection of the environment. The Contractor shall report any violations to the applicable governmental agency. A violation of applicable laws, rule or regulations may result in termination of this contract. 17.HOLD HARMLESS: The Contractor shall indemnify the City against any and all claims for injury to or death of any persons; for loss or damage to any property; and for infringement of any copyright or patent occurring in connection with or in any way incidental to or arising out of the occupancy, use, service, operations or performance of work under this contract. The City shall not be precluded from receiving the benefits of any insurance the Contractor may carry which provides for indemnification for any loss or damage to property in Contractor’s custody and control, where such loss or destruction is to City property. The Contractor shall do nothing to prejudice the City’s right to recover against third parties for any loss, destruction or damage to City property. 18.CARE OF CITY PROPERTY: The Contractor shall be responsible for the proper care and custody of any city-owned personal tangible property and real property furnished for Contractor’s use in connection with the performance of this contract, and Contractor will reimburse City for such property’s loss or damage caused by Contractor, normal wear and tear excepted. 19.PROHIBITION OF GRATUITIES: Neither the Contractor nor any person, firm or corporation employed by the Contractor in the performance of this contract shall offer or give any gift, money or anything of value or any promise for future reward or compensation to any City employee at any time. 20.RETENTION OF RECORDS: Unless the City specifies in writing a shorter period of time, the Contractor agrees to preserve and make available all of its books, documents, papers, records and other evidence involving transactions related to this contract for a period of five (5) years from the date of the expiration or termination of the contract. Matters involving litigation shall be kept for one (1) year following the termination of litigation, including all appeals, if the litigation exceeds five (5) years. The Contractor agrees that authorized federal and state representatives, including but not limited to, personnel of the using department; independent auditors acting on behalf of the City and/or federal agencies shall have access to and the right to examine records during the contract period and during the five (5) year post-contract period. Delivery of and access to the records shall be at no cost to the City. 21.FEDERAL, STATE AND LOCAL TAXES: The City makes no representation as the exemption from liability of any tax imposed by any governmental entity on the Contractor. 22.ANTITRUST: The Contractor assigns to the City all of its rights to and interests in any causes of action it has or may acquire under the antitrust laws of the United States and the State of Kansas relating to the particular product or services purchased or acquired by the City pursuant to this contract. 23.MODIFICATION: This contract shall be modified only by written agreement of the parties. No alteration or variation of the terms and conditions of the contract shall be valid unless made in writing and signed by the parties. Every amendment shall specify the date on which its provisions shall be effective. 24.ASSIGNMENT: The Contractor shall not assign, convey, encumber, or otherwise transfer its rights or duties under this contract without the prior written consent of the City which consent shall not be unreasonably withheld or delayed. This contract shall immediately terminate in the event of its assignment, conveyance, encumbrance or other transfer by the April 12, 2021 Page 9 2:31:48 PM Event # 2328-0: Professional Engineering Design Services Contractor without the prior written consent of the City. 25.THIRD PARTY BENEFICIARIES: This contract shall be construed as providing an enforceable right to any third party. 26.CAPTIONS: The captions or headings in this contract are for reference only and do not define, describe, extend, or limit the scope or intent of this contract. 27.SEVERABILITY: If any provision of this contract is determined by a court of competent jurisdiction to be invalid or unenforceable to any extent, the remainder of this contract shall not be affected and each provision of this contract shall be enforced to the fullest extent permitted by law. 28.GOVERNING LAW: This contract shall be governed by the laws of the State of Kansas and shall be deemed executed at Topeka, Shawnee County, Kansas. 29.JURISDICTION: The parties shall bring any and all legal proceedings arising hereunder in the State of Kansas, District Court of Shawnee County. The United States District Court for the State of Kansas sitting in Topeka, Shawnee County, Kansas, shall be the venue for any federal action or proceeding arising hereunder in which the City is a party. 30.MANDATORY PROVISIONS: The provisions found in the Contractual Provisions Attachment, which is attached, are incorporated by reference and made a part of this contract. 31.INTEGRATION: This contract, in its final composite form, shall represent the entire agreement between the parties and shall supersede all prior negotiations, representations or agreements, either written or oral, between the parties relating to the subject matter hereof. This contract between the parties shall be independent of and have no effect on any other contracts of either party. 32.VOLUME REPORTING: The City may request that Contractor submit upon request all acquisitions made by the City from this contract. At a minimum the report should state the department name, quantity, description and amount. 33.CRIMINAL OR CIVIL OFFENSE OF AN INDIVIDUAL OR ENTITY THAT CONTROLS A COMPANY OR ORGANIZATION OR WILL PERFORM WORK UNDER THIS CONTRACT: Any conviction for a criminal or civil offense that indicates a lack of business integrity or business honesty must be disclosed. This includes (1) conviction of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract or in the performance of such contract or subcontract; (2) conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property; (3) conviction under state or federal antitrust statutes; and (4) any other offense to be so serious and compelling as to affect responsibility as a City contractor. For the purpose of this section, and individual or entity shall be presumed to have control of a company or organization if the individual or entity directly or indirectly, or acting in concert with one or more individuals or entities, owns or controls 25 percent or more of its equity, or otherwise controls its management or policies. Failure to disclose an offense may result in disqualification of the bid or termination of the contract. Attachments Attachment Event 2328 SW 21st Street from SW Washburn Ave to SW Fillmore Street T-281225.12.pdf Event 2328 Location Map SW 21st Street from SW Washburn Ave to SW Fillmore Street T-281225.12.pdf Commodity Codes Commodity Code Description 918 CONSULTING SERVICES 925 ENGINEERING SERVICES, PROFESSIONAL Line Details April 12, 2021 Page 10 2:31:48 PM Event # 2328-0: Professional Engineering Design Services Line 1: SW 21st Street T-281225.12 Description: Upload your technical proposal and enter 1.000 in the unit price field. Select SUBMIT to submit your response. Consultants should submit technical proposals only. Cost proposals are not to be submitted at the time of responding to this bid event. This is a qualification based selection process and a schedule of fees will be negotiated during the contract development process. Item: PROFFESSIONAL ENG. DESIGN SVCS. SW 21st Street T-281225.12 Commodity 925 ENGINEERING SERVICES, PROFESSIONAL Code: Quantity: 1.000 UOM: LS Requested 12/31/2021 Delivery Date: Require Yes Price Breaks Allowed: No Alternate Items No Response: Allowed: Add On No Charges Allowed: Line 1 Distributions Event Company Dist Company Acct Unit Account Percent 1 1 8213063800 52203 100.000% April 12, 2021 Page 11 2:31:48 PM  Division of Contracts & Procurement P: (785) 368-3749 215 SE 7th Street, Room 60 F: (785) 368-4499 Topeka, KS 66603 PROFESSIONAL ENGINEERING DEISIGN SERVICES REQUEST FOR PROPOSAL (RFP) Water Main Replacement Project SW 21st Street from SW Washburn Ave to SW Fillmore Street T-281225.12 I. PURPOSE FOR REQUEST The Utilities Department is requesting proposals for professional engineering services for City of Topeka Project No. T-281225.12 “SW 21st Street from SW Washburn Ave to SW Fillmore Street Water Main Replacement Project” (the Project). The services include providing engineering design and construction documents for a water main replacement project. Proposals are to be submitted online at www.topeka.org/purchasing through the Topeka e-Procurement System and will be received by the Contracts & Procurement Division until 2:00 pm local time May 13, 2021. II. BACKGROUND INFORMATION The City of Topeka (City) provides potable water service to approximately 53,000 retail accounts, five (5) Rural Water Districts (RWDs), and the Metropolitan Topeka Airport Authority. The estimated service area population, including the population served via the RWDs, is approximately 147,000 people. The City owns and maintains a 63 Million Gallons per Day (MGD) water treatment plant, nine (9) booster-pumping facilities, 10 distribution storage facilities, and almost 900 miles of distribution system piping. The Utilities Department is responsible for planning, constructing, operating, and maintaining all water supply, treatment, and distribution facilities in the system, and for monthly billings for the water, wastewater, and storm water services, as well as for Shawnee County Solid Waste services. Over the past three (3) decades, the City has been challenged by a high water main break occurrence rate. From 2011 to 2020 the Utilities Department repaired an average of 593 breaks per year. In 2018, the City hired FRACTA to develop a model to assess condition and risk for all of the piping in the distribution system. Using this model, the City is able to identify which water mains represent the greatest business risk exposure (BRE). The existing 12”cast iron piping along SW 21st Street between SW Washburn Avenue to SW Fillmore Street has a notable break history and a high BRE score. RFP for City of Topeka Project No. T-281225.12 1  III. SCOPE OF SERVICES The project will include the design of approximately 2,300 Linear Feet (LF) of 24’’ Ductile Iron (DI) transmission main along SW 21st Street from SW Washburn Ave to SW Fillmore Street replacing the old 12’’ cast iron. This Project will produce a set of drawings and a project manual for a water main replacement project. The Project will be designed and constructed in accordance with the City of Topeka and Shawnee County Standard Technical Specifications. Basic Services provided may include, but are not limited to the following:  Meet with City staff at critical stages throughout design.  Perform field and topographic surveys as necessary.  Determine the alignment for the water line improvements.  Perform investigative soil borings.  Coordinate with other City utilities and private utility owners.  Prepare temporary easement, permanent easement, and/or right-of-way descriptions as necessary.  Develop and submit conceptual drawings (30% complete) with an estimate of probable construction costs (EPCC).  Develop and submit field-check drawings (60% complete) and an updated EPCC.  Develop and submit office-check drawings and project manual (90% complete) and an updated EPCC.  Develop and submit final drawings, project manual, invitation to bid, bid form, and a final EPCC for the purpose of bidding the project.  Facilitate the public information meetings during the design and preconstruction  Facilitate the pre-bid meeting.  Respond to questions from prospective bidders as necessary.  Prepare addenda as necessary.  Prepare a tabulation of bids and make a recommendation of award for construction. IV. SUBMISSION OF PROPOSAL Proposals shall be submitted only through the Topeka e-Procurement System (i.e. supplier portal). Before a proposal can be submitted, the respondent (Bidder) must first register as a Supplier. To register as a Supplier and/or initiate the submittal process, go to www.topeka.org/puchasing. Proposals will be received by the Contracts & Procurement Division until 2:00 pm local time May 13, 2021. V. PROPOSAL FORMAT All information submitted becomes the property of the City of Topeka. Proposals received after the time indicated in this request will not be considered. Proposals are to be limited to a total of 10 (ten) pages (not counting front and back cover, cover letter, table of contents, and section dividers) using margins not smaller than 0.75” and font size not smaller than 10. The proposal should include the following:  Project understanding  Project approach  Company background  Similar experience  Project team  Proposed design schedule  Exhibit (limit 1 page; 8”x11.5” or 11”x17”; e.g. preliminary alignment for the Project, plan- profile sheet from a previous project, public relations flier from previous project) RFP for City of Topeka Project No. T-281225.12 2  VI. SELECTION PROCESS The City will review all submittals and select the firm deemed “most qualified” to begin the contract scope/fee negotiation process. If the City and the selected firm cannot agree on scope and/or fee, the City may terminate negotiations and select another firm. Furthermore, the City may elect to interview one or more firms prior to making its selection. Proposal evaluation scoring will be based primarily on the following considerations:  Project understanding and approach  Similar experience  Qualifications, availability, and accessibility of personnel assigned to the Project  Project team organization  Familiarity with the City’s water distribution system and Water Division staff  Proposed design schedule RFP for City of Topeka Project No. T-281225.12 3  6" Cast Iron 6" Cast Iron 2" Cast Iron 6" Cast Iron 16" Ductile Iron SW DUROW DR SW LANE ST 4" Cast Iron 6" Cast Iron 6" Cast Iron Project Map SW CENTRAL PARK AVE 6" PVC SW 21st St - 6" Cast Iron SW LINCOLN ST SW WASHBURN TER 6" PVC SW Washburn Ave to SW HAMPTON ST SW Fillmore St 12" Cast Iron Waterline Replacement 6" PVC 2" Cast Iron 6" Cast Iron SW WESTERN AVE SW FILLMORE ST Project Location 6" Cast Iron SW CLAY ST SW 21ST ST LEGEND . Fire Hydrant G ! 6" Cast Iron Water Main Roads 1" Cast Iron PA RK 22ND Parcels SW o 6" Cast Ir 6" PVC SW 22ND ST SW WASHBURN AVE n 6" Ductile Iron ± 1 inch = 208 feet 6" PVC 8" Ductile Iron SW 22ND ST H SW BUC 6" Ductile Iron 4" PVC SW WESTERN AVE Author: DTheuri Date: 4/4/2021 SW CLAY ST ANAN ST Time: 10:41:28 PM ARK SW CENTRAL PARK AVE DP 22N SW 8" PVC 4" Cast Ir o n 6" PVC SW 23RD ST 6" Cast Iron SW 23RD ST 6" PVC 6" PVC  6" Cast Iron 6" Cast Iron 2" Cast Iron 6" Cast Iron 16" Ductile Iron SW DUROW DR SW LANE ST 4" Cast Iron 6" Cast Iron 6" Cast Iron Project Map SW CENTRAL PARK AVE 6" PVC SW 21st St - 6" Cast Iron SW LINCOLN ST SW WASHBURN TER 6" PVC SW Washburn Ave to SW HAMPTON ST SW Fillmore St 12" Cast Iron Waterline Replacement 6" PVC 2" Cast Iron 6" Cast Iron SW WESTERN AVE SW FILLMORE ST Project Location 6" Cast Iron SW CLAY ST SW 21ST ST LEGEND . Fire Hydrant G ! 6" Cast Iron Water Main Roads 1" Cast Iron PA RK 22ND Parcels SW o 6" Cast Ir 6" PVC SW 22ND ST SW WASHBURN AVE n 6" Ductile Iron ± 1 inch = 208 feet 6" PVC 8" Ductile Iron SW 22ND ST H SW BUC 6" Ductile Iron 4" PVC SW WESTERN AVE Author: DTheuri Date: 4/4/2021 SW CLAY ST ANAN ST Time: 10:29:58 PM ARK SW CENTRAL PARK AVE DP 22N SW 8" PVC 4" Cast Ir o n 6" PVC SW 23RD ST 6" Cast Iron SW 23RD ST 6" PVC 6" PVC  SW 21ST STREET WATER MAIN REPLACEMENT PROJECT Proposal for City of Topeka Event #2328 Engineering Services Project T-281225.12 May 13, 2021  1200 SW Executive Drive Topeka, KS 66615 (785) 272-2252 www.bartlettwest.com May 13, 2021 Dear Contracts and Procurement Director and Selection Committee Members: Contracts & Procurement Director City of Topeka When it comes to high-profile water distribution projects in the City Contracts & Procurement Division of Topeka, they do not get much bigger than the 21st Street Water 215 SE 7th Street, Room 60 Main Replacement Project. Surprised? Well, do not be fooled by the Topeka, KS 66603 project description; this is a water main replacement project in name only. It could have just as appropriately been called “SW 21st Street Re: Request for Proposal, Event #2328 Water Transmission Main Extension.” That’s because the existing Water Main Replacement Project – 12-inch main is not being replaced size-for-size but is instead being SW 21st Street from SW Washburn to upsized with 24-inch transmission piping that will ultimately serve as SW Fillmore Street a second supply for the 19th and Western Pump Station. City of Topeka Project Number T-281225.12 From cross-town water transmission main extensions to five-lane arterial reconstruction, Bartlett & West has successfully completed more major infrastructure projects for the City of Topeka in the last 20 years than all other design firms. To facilitate the success of the 21st Street water main replacement project, we will focus on three key elements: • Horizontal Alignment The 21st Street corridor is tight and, not surprisingly, packed with utilities. The initial budget and accompanying exhibits prepared for project planning were based on an alignment in the street under the south eastbound lane. As it turns out, this alignment is already occupied by a 16-inch bare steel gas main. We’ll work closely with Water Division staff to develop a different alignment. • Temporary Traffic Control 21st Street is the most heavily traveled east-west thoroughfare in Topeka. Restricting traffic flow to any degree could have a notable impact throughout the City. A simple but effective temporary traffic control plan will emphasize safety and keep traffic moving. • Public Relations When it comes to construction, nobody likes to be caught off-guard. Early communication with businesses, homeowners, utility owners, and service providers will go a long way toward making sure all stakeholders are prepared when construction begins. 1200 SW Executive Drive Topeka, KS 66615 (785) 272-2252 www.bartlettwest.com There is simply no substitution for knowledge and experience when selecting a consultant for designing major infrastructure improvements. I have been involved with the planning, design, and construction phases of more water line projects for the City of Topeka over the past 20 years than I can count. In addition, I’ve worked directly with Utilities staff as the Interim Water Engineer for a combined three years since March of 2015. Rounding-out my design team are engineers, surveyors and technical suport staff who, too, have lived and worked in Topeka for a good part of their careers also. You can be confident that, together, we will bring the 21st Street Water Main Replacement project to a successful completion. Sincerely, Cory P. Schoffelman, P.E.  Special Provisions The following statements are in response to the information requested in the Special Provisions of the City’s Terms and Conditions. 1. Bartlett & West is the prime contractor, and will provide all professional services required for this project. 2. Bartlett & West is a legal, Kansas-registered corporation. 3. No attempt has been made or will be made to induce any other person or firm to submit or not to submit a proposal. 4. Bartlett & West is an Equal Opportunity Employer and does not discriminate in employment practices regarding race, color, religion, age (except as provided by law), sex, marital status, political affiliation, national origin or disability. 5. No cost or pricing information has been included in the transmittal letter or technical proposal. Pricing information, if requested, shall be uploaded as a separately named electronic file. 6. Bartlett & West presently has no interest, direct or indirect, which would conflict with the performance of services under this contract and shall not employ, in the performance of this contract, any person having a conflict. 7. The person signing the proposal (Cory Schoffelman) is authorized to make decisions as to pricing quoted and has not participated and will not participate in any action contrary to the above statements. 8. Bartlett & West does not foresee any reasonable probability of being associated with any parent, affiliate or subsidiary organization, either formally or informally, in supplying any service or furnishing any supplies or equipment to the vendor which would relate to the performance of this contract. 9. Bartlett & West agrees that any lost or reduced federal matching money resulting in unacceptable performance in a contractor task or responsibility defined in the Request, contract or modifications shall be accompanied by reductions in City payments to contractor. 10. Bartlett & West has not been retained, nor has it retained a person to solicit or secure a City contract or agreement or understanding for a commission, percentage, brokerage or contingent fee, except for retention of bona fide employees or bona fide established commercial selling agencies maintained by the vendor for the purpose of securing business. FIRM INFORMATION Date established 1951 Ownership Kansas-registered corporation Number of personnel Engineers: 4; Surveyors: 3; Technical Support: 2 Data processing resources Data processing will be for accounting and billing purposes only; Bartlett & West has full-time staff dedicated to these tasks. Location of project Topeka, Kansas Relationship of project and This project directly parallels all lines of business at Bartlett & West as other lines of business we are an engineering services organization. Organizational chart See page 7 VI www.bartlettwest.com  Table of Contents 1 Project Approach Understanding and 5 Similar Experience 7 Company Background 7 Project Team 9 Schedule 10 Exhibit  Project Understanding And Approach www.bartlettwest.com VIII  Project Understanding And Approach T PROJECT UNDERSTANDING he consequence of an aging piping system and corrosive soil conditions, water main breaks continue to plague Topeka’s water distribution system. Though notable strides have been made recently, the City still commits thousands of man-hours and hundreds of thousands of dollars to repairing these breaks each year. To keep the number of breaks from escalating beyond a manageable level, the Utility Department has designated the most problematic water lines for inclusion in its Annual Water Main Replacement Program. Included among these is the 100-year-old, 12-inch cast iron line along SW 21st Street between SW Washburn Avenue and SW Fillmore Street. The City is seeking a consulting partner to provide design phase services for the replacement of this water line, which will include the preparation of drawings, specifications, and cost estimates, as well as a determination of right-of-way and/or easement requirements. As prescribed in the 2017 Water Distribution Master Plan Update, the new piping will be 24-inch in diameter, representing the first step in extending a redundant suction-side feed to the 19th and Western Pump Station, which is the primary source of water for the Southeast Zone. Presumably, the design must be completed in time to accommodate construction start date in early 2022. The Purchasing Department will bid the project through TOPEKA ePro and the Water Division will administer the project. PROJECT APPROACH With most municipal water line projects there are numerous factors that contribute to success. That will almost certainly be the case with the 21st Street water main replacement too. However, there are three elements that will play key roles in completing this project on time and under budget: horizontal alignment, temporary traffic control and public relations. HORIZONTAL ALIGNMENT Finding an acceptable location for a new 24-inch water transmission main along 21st Street will not be easy. Except for the first couple hundred feet east of Washburn Avenue, public right-of-way is rather limited. In fact, record information suggests that east of Lincoln Street there is just 35 feet of right-of-way on the south side of the road, which is only a few feet more than what was originally 1 www.bartlettwest.com  Project Understanding And Approach provided back in the late 1880s when Steele’s existing commercial structures appear to be former Subdivision was platted. filling stations. Though none of these businesses Further complicating matters is an abundance of sells gas today, the potential for encountering soils relatively large existing buried utilities within the needing some level of remediation is high. East of corridor. From Washburn Avenue to Buchanan the old filling stations, between Clay Street and Street there are two sanitary sewer mains under Fillmore Street, is Evergy’s “21st & Clay” substation. the roadway, one of which being an 18-inch VCP The north wall of the facility sits about 30 feet interceptor. KDHE will not allow the new water south of the right-of-way line, leaving an inviting main to be any closer than 10 feet to an existing space for the new water main. However, below the sanitary structure or main. There’s also a 16-inch ground surface, this area is occupied by a number bare steel gas main under the eastbound lanes of buried power lines and vaults, which will not of 21st Street for the entire length of the project. only make installation difficult, but it could also Together, the presence of these two utilities all but create safety issues for future maintenance. rule-out the possibility of installing the new water main under the street pavement west of Buchanan Street. Assuming an acceptable horizontal alignment within the 21st Street right-of-way between Washburn Avenue and Buchanan Street cannot be developed, the new 24-inch main will have to be installed outside of the right-of-way in a permanent easement. On the north side of the roadway, the presence of the interceptor sewer and several homes close to the right-of-way line greatly limit the opportunity for acquiring easements. However, commercial parking extends nearly all the way from Washburn Avenue to Buchanan Street on the south side of 21st Street. If easements can be acquired over the three commercial tracts on the south side of the street, the new main could This open space along 21st and Clay substation is possibly be installed adjacent to the south occupied by buried power lines and vaults. right-of-way for the west half of the project. While the north half of 21st Street, east of The picture east of Buchanan Street changes Buchanan, is relatively clean, it is not free of notably. Here the 18-inch VCP sanitary line shifts potential obstacles. There are three storm south to the center of the road, leaving the north manholes and storm piping in the half-block west half of 21st Street less encumbered. Conversely, of Central Park Avenue. These facilities split the the properties along the south right-of-way line two westbound lanes, but there is likely room for present significant concerns for a new water the new main under the north lane. If not, it may transmission main. Near Buchanan Street, three be feasible to relocate the manholes and piping 2 www.bartlettwest.com  Project Understanding And Approach to make room for the transmission main. There are also a few sanitary sewer structures that must be avoided. At the alley between Central Park Avenue and Fillmore Street there is a sanitary manhole in the middle of the north westbound lane. Adequate separation could be provided by using horizontal bends to route the main around the manhole. However, since this is a starter manhole on the end of a 10-inch VCP collector, it will likely be more cost effective to relocate the manhole at the north right-of-way line, upstream of the first service line. The existing water main meanders some between Central Park Avenue and Fillmore Street as well, but taking this piping out of service to complete the transmission main installation is an option is a A traffic control plan will be needed to safely possibility. aid drivers, pedestrians and workers through the construciton area. There is another option that must be considered during the early stages of design: rehabbing or Coordination with these two entities and approval replacing the existing 12-inch main in-place and of the temporary traffic control plan by both will be identifying a different route for a future 24-inch necessary. transmission main. Certainly, this approach may not be ideal, but it may be more practical than Aside from the water main replacement project, sharing a corridor with large sanitary sewer and the second year of the 12th Street trafficway gas infrastructure. It may also prove to be a more improvement project will also be constructed in practical approach if property owners are unwilling 2022. Though it is not an official detour route to grant easements. for the 12th Street project, 21st Street has seen an increase in traffic volume as a result of the TEMPORARY TRAFFIC CONTROL closure of 12th Street, particularly after 5 p.m. Whether portions of the new transmission main Traffic modeling will likely be necessary for any or only the branch lines crossing the roadway are plan that involves the full or partial closure of 21st installed within the right-of-way of 21st Street, Street to determine if other nearby east-to-west effective temporary traffic control will be essential thoroughfares can handle the resulting increased to the success of the project. Every day, nearly traffic loading. 20,000 vehicles utilize the half-mile of 21st Street between Washburn Avenue and Western Avenue. Bartlett & West has extensive experience preparing Given its proximity to Washburn University and the temporary traffic control plans for City of Topeka Topeka Boulevard commercial corridor, this area public improvement projects. Most recently we also sees significant pedestrian traffic. In addition, planned temporary traffic control for the 12th Street Topeka Metro and the Topeka Fire Department trafficway improvement project. Other notable Station No. 5 must have access to 21st Street. past projects for the City that required elaborate 3 www.bartlettwest.com  Project Understanding And Approach traffic control include 21st Street and Wanamaker Road intersection, Wanamaker Road from 17th Street to 21st Street, Huntoon Road at I-470 and Arvonia Place, and 6th Avenue from Fairlawn Road to Gage Boulevard. Our roadway engineers have a solid relationship with Traffic Engineer Kristina Ericksen. In fact, as part of the Gamwell Road Water Main Replacement project, we worked with Kristi to implement a never-before-attempted approach toward residential traffic control involving a permanent detour around the project and local traffic control that migrates with the work in-progress. PUBLIC RELATIONS Individual meetings with impacted business owners Too often overlooked and always underappreciated, will be part of the Public Relations plan. an air-tight public relations plan can play a major role in the successful completion of an so the challenges and disruptions resulting from improvement project of any size. The key for the construction will be fresh in their memory. More 21st Street water main replacement project will be reason to engage this population sooner rather starting public involvement early. As is usually the than later. case, the greatest benefits of engaging the public will be realized during project construction. The Public Works and Utilities departments recognized the importance of public involvement However, given the apparent lack of space when they jointly drafted guidance last August. within the right-of-way for the new water main, The “Departments of Public Works and Utilities early communication may also facilitate the Project Communication Plan” gives direction on acquisition of any permanent utility and temporary key aspects for hosting public meetings. Working construction easements that are necessary. with Utilities Education Officer Ryan Woolaway, Bartlett & West will develop a public relations plan Obviously, the 21st Street water main replacement that not only incorporates public meetings, but project will impact motorists traveling back and very likely one-on-one meetings with the business forth between downtown and Topeka’s west side. owners between Washburn Avenue and Western Rather than deal with lane drops and delays, many Avenue, and within the Washburn View commercial of these individuals will find a quicker route to their development. We’ve employed this strategy with destination. Those who are impacted the most, great success on other recent water projects however, are those who will be inconvenienced including the 24-inch main extension on for the duration of the project: the homeowners 1st Street and Jefferson Street, the 16-inch main and business owners in the Chesney Park and replacement along Wanamaker Road and the Quinton Heights neighborhoods. Unfortunately, 12-inch main replacement along Kansas Avenue for both neighborhoods were the subject of recent the downtown revitalization project. Stages of Resource Targeting (SORT) projects, 4 www.bartlettwest.com  Similar Experience www.bartlettwest.com VIII  24-INCH TRANSMISSION MAIN EXTENSION— 1ST STREET AND BNSF TOPEKA SHOPS Topeka, Kansas One of the audacious goals outlined in the City of Topeka’s “Water Distribution System Master Plan” completed in 2002 is to increase transmission capacity between the water treatment plant and the Southeast Pressure Zone through North Topeka. Considering the rather significant obstacles that lie between the two, including the Kansas River and the BNSF Topeka Shops, this was no small undertaking. From the Years 2000 to 2016, the City completed a series of seven main extension projects that totaled 37,200 feet of 24-inch transmission piping toward this goal, leaving just two projects to be designed and constructed to complete the effort. In 2016, Bartlett & West was selected by the City to provide design phase services for one of the remaining 24-inch water main extension projects. Due to the unique characterization of the routing for the transmission main (one portion runs through the “original” downtown area and the other portion runs through an active railyard) and an urgency to begin construction as soon as possible, the project was designed, bid, and constructed in two parts. The design phase for both parts of the project were performed concurrently, but the “BNSF Topeka Shops” portion of the project was shorter and completed first. The BNSF Topeka Shops is an active railyard in downtown Topeka. Bartlett & PROJECT HIGHLIGHTS West worked with BNSF staff to secure the necessary permitting and approval to accommodate the City-owned main. The most notable challenge during design • Part II was almost entirely on BNSF was investigating both active and abandoned utilities installed in the yard over property the previous century. Further complicating both the design and construction • Five (5) 36-inch steel encasements of the new water main was the fact that all the tracks in the yard had to remain installed by dry-auger bore active throughout the duration of the project. Consequently, four 36-inch steel • Early coordination with area businesses encasements were installed to facilitate the installation of the 24-inch piping to avoid access interruptions without jeopardizing the integrity of the tracks above. The second part of the project presented its own challenges. A portion of the PROJECT NUMBERS alignment was near the Kansas River levee, which required approval from the United States Army Corps of Engineers. Several large, old brick sewer Project Completion: 2019 interceptors and storm sewer lines were paralleled and crossed from one end Total Cost: $4,890,000 of the project to the other. Consequently, the contractor was required to have New Main: 8,230 LF (24-inch and 18-inch) temporary by-pass pumping readily available throughout construction in case one of these aged lines failed. In addition, about 2,000 feet of the alignment parallels obsolete, joint-interest railroad tracks, which required approval by both BNSF and CONTACT Union Pacific. Braxton Copley Acting Director, Utilities Department In September of 2020, the final joint of pipe was laid in the last of the nine main extension projects, completing the Southeast Water Transmission Main City of Topeka project. Bartlett & West has been involved with the planning and design and/ 3245 NW Water Works Drive or construction of all nine projects. The City has realized the benefits of their Topeka, Kansas 66606 investment through improved pressures in the far reaches of the Central Pressure bcopley@topeka.org Zone and greater pumping efficiency at the Norwood Booster Pump Station. (785) 368-2527 5 www.bartlettwest.com  Relevant Experience For almost 40 years, Bartlett & West has provided design services for municipal water suppliers throughout northeast Kansas. Although our most recent design experience for the City of Topeka is small- diameter distribution main replacement, we’ve either designed or approved the design of more than 100,000 lineal feet of 16-inch and larger transmission mains over the last 20 years. Some of our more notable large-diameter main extension projects and projects involving extensive traffic control for the City are highlighted below. SW 6TH AVENUE WATER MAIN REPLACEMENT Prior to the trafficway improvement project that reconstructed SW 6th Avenue between SW Fairlawn Road and SW Gage Boulevard, the Utility Department replaced more than a mile of aging 8-inch cast iron main, which was located in close proximity to the proposed roadway improvements. Using the City’s hydraulic model, it was determined that a portion of the piping along route should be upsized to 12-inch to improve performance and increase capacity. To facilitate the roadway reconstruction project, Bartlett & West completed the design of both water and gas improvements and coordinated the relocation efforts of several other utilities. SW WANAMAKER ROAD WATER MAIN REPLACEMENT For several years, the City of Topeka struggled with maintenance issues tied to a half-mile stretch of 16- inch water main in the heart of the Wanamaker commercial corridor. The unwrapped ductile iron main was installed in moderately aggressive soils, likely leading to the premature failure of the piping. The project required coordination with City staff to select an alignment and installation method, coordinate with restaurant and business management for design and construction considerations, design of the main improvements, and assistance in acquiring easements. Additionally, the project necessitated coordination with the designers of a concurrent trafficway improvement project to minimize traffic interruptions and project costs. 18-INCH EXTENSION ON SW TOPEKA BOULEVARD AND SW UNIVERSITY BOULEVARD The goal of this project was to provide additional supply capacity to the Montara Pump Station. Before constructing the new 18-inch water line, the pump station had just a single feed: a 12-inch transite main running cross-country through private property and a county park. The project required three 28-inch steel encased bores, which included a 320-foot bore under Topeka Boulevard and two sets of BNSF tracks. . Coordination with the Topeka Metropolitan Airport Authority early in the design process proved to be invaluable during construction when a new 12-inch supply line was extended from Topeka Boulevard and the existing meter pit located at the end of an airstrip utilized by the Kansas Air National Guard. SW 37TH STREET AND SW FAIRLAWN ROAD MAIN REPLACEMENT Prior to the SW 37th Street trafficway improvement project, a 1,600-foot stretch of the existing 18-inch main along the thoroughfare had been a maintenance headache for the Water Department. This main was installed in the early 1980s without polyethylene encasement. Localized corrosive soil conditions resulted in the premature degradation of the piping, which led to an unusually high number of breaks. Consequently, the City elected to replace the main in this problem area rather than risk possible damage to the new roadway that would result from future breaks. 6 www.bartlettwest.com  Company Background & Project Team www.bartlettwest.com IX  Project Team Bartlett & West, Inc. is an S Corporation established in 1951. The management structure of our company has not changed since 1981, when we proudly became an employee-owned company. We are a full-service engineering, surveying and technology company. Bartlett & West is committed to helping clients like City of Topeka build stronger, smarter, more connected infrastructure. We invest in and 350+ leverage our own technology to solve problems and deliver innovative solutions EMPLOYEE-OWNERS that meet our clients’ needs. CORE SERVICES 18 • Construction Phase • MEP • Survey OFFICES • Design/Build • Planning/Civil/Site • Transportation 8 • Energy Services • Rail • Wastewater STATES • GIS & Technology • Right-of-Way/Utilities • Water • Landscape Architecture • Structural ADAM OLSON, PE Water Design CORY SCHOFFELMAN, PE JEFF LOLLEY, PE Project Manager/ Traffic Control Water Lead KATRINA HARRISON Public Involvement ANDREW WIEDERHOLT, PE This team is ready to serve City of Topeka Utility Coordination immediately upon receiving notice to proceed. JOE GIBSON Design Technician STEVE MARINO, PLS Survey CORY SCHOFFELMAN, PE | PROJECT EDUCATION MANAGER/WATER DESIGN LEAD B.S., Civil Engineering, 1999 Currently serving the Utilities Department M.S., Civil and Environmental Engineering, 2004 part-time as the Interim Water Engineer, Cory South Dakota State University possess extensive knowledge of the Topeka water distribution system and close working Professional Engineer: KS, MO relationships with many of the staff in the Water Division. He will manage the 21st Street project TECHNICAL SPECIALTIES and also serve as the design lead. Cory has been • Municipal water master through numerous transmission main projects planning • Large-diameter water main and knows as well as anyone what the City of design Topeka expects with a project such as the 21st • Hydraulic analysis Street water main replacement. 7 www.bartlettwest.com  Project Team ADAM OLSON, PE | WATER DESIGN EDUCATION Adam brings value to Bartlett & West clients BSCE, University of Kansas, 2011 through his focus on water infrastructure and Professional Engineer: KS diverse experience in engineering, design and construction management. He has spent the TECHNICAL SPECIALTIES past decade working with engineers, designers, • Hydraulic modeling/analysis surveyors and GIS professionals on distribution • Distribution system design and gathering pipeline projects throughout the • Water storage design Midwest. • Transmission/booster pump station JEFF LOLLEY, PE | TRAFFIC CONTROL EDUCATION Jeff’s long-standing relationship with the City BSCE, Kansas State University, 2000 of Topeka is a great asset to this project. As a Professional Engineer: KS municipal transportation engineer, he knows traffic control. He will work closely with the TECHNICAL SPECIALTIES project team to ensure notifications are made • Drainage structure design to impacted stakeholders, traffic is minimally • Hydraulic analysis impacted and all plans protect the safety of • Traffic analysis workers and travelers, alike. • Traffic planning KATRINA HARRISON | PUBLIC INVOLVEMENT EDUCATION Katrina’s public involvement approach stems BS, Conservation Biology, State from a decade of experience engaging all types University of New York, 2011 of stakeholders—from impacted property owners to businesses to hard-to-reach groups. TECHNICAL SPECIALTIES Whether it’s in-person or virtual meetings, she • NEPA strategizes the best outreach methods to yield • Socio-economic analysis optimal attendance. • Public involvement ANDREW WIEDERHOLT, PE | UTILITY EDUCATION COORDINATION BSCE, Kansas State University, 2012 As a transportation engineer, Andrew has BS, Physics, Bethel College, 2012 coordinated utilities on many projects. His proactive approach gives his clients confidence Professional Engineer: KS as the team moves forward with planning, design and utility relocation that delays will be TECHNICAL SPECIALTIES avoided—saving time and money. • Utility coordination • Drainage system design • Cost estimation • Road design 8 www.bartlettwest.com  Project Team JOE GIBSON | DESIGN TECHNICIAN EDUCATION Joe has been an integral part of many Public Post-baccalaureate Certificate in Works design teams for clients such as Geographic Information Systems, Topeka, Lawrence, Manhattan, Lee’s Summit, Penn State University, 2010 Russell, Shawnee County, Riley County and Pottawatomie County. Joe’s ability to deliver B.A.S., Technology, Administration, Washburn University, 2007 accurate plans and proactively communication brings tremendous value to the team. Joe’s A.A.S., Design Technology, specialties are AutoCAD, Civil 3D, ArcGIS, Washburn University, 2004 MicroStation, SignCAD and GEOPAK. Certificate in Civil Engineering Technology, Kaw Area Technical School, 2003 STEVE MARINO, PLS | SURVEYOR EDUCATION Steve’s trademarks are accuracy and efficiency, A.A.S., Civil Engineering Technology, and he specializes in anticipating and 1987, J. Sargent Reynolds Institute troubleshooting potential issues before they Surveying Studies Certificate, 1987 affect a project. He works closely with design John Tyler Community College professionals to ensure proper interpretation of field information for use in the design process. Professional Land Surveyor: KS, MO One way he maintains a high level of accuracy and efficiency is through the development of TECHNICAL SPECIALTIES consistent field procedures for data acquisition. • Topographical survey • LiDAR field and office solutions • ALTA and ACSM surveys Alignment Development Alignment Review Jun 10 May 27 - Jun 9 Jun 23 Project Schedule Jun Field Surveys 28 Jul 2 Jun Concept Development 24 Jul 7 Concept Review Jul 8 Jul 21 Field-Check Design Jul 22 Aug 25 Aug Field-Check Review 26 Sep 8 Office-Check Design Sep 9 Sep 29 Office-Check Review Sep 30 Oct 13 Oct Final Design 14 Nov 3 Alignment Submittal Field-Check Submittal Final Submittal Jun 10 Aug 26 Nov 4 Concept Submittal Office-Check Submittal Advertisement Bid Opening Jul 8 Sep 30 Nov 29 Dec 29 2021 2022 May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Mar 1 May 26 Notice of Award Notice to Proceed May 13 Proposal Received 9 www.bartlettwest.com  12" CI WATER LIMITS OF MINIMUM SEPARATION NORTH OF SW 21ST STREET ALONG 6" CI FROM 8" HIGH-PRESSURE GAS MAIN SW WASHBURN AVENUE, CONNECTIONS WILL BE TO BOTH EXISTING MAINS. IN THE FUTURE, WHEN A NEW MAIN IS EXTENDED ALONG SW AS SHOWN BY THE GREEN AND YELLOW HATCHING SW LANE STREET WASHBURN AVEUNE, BOTH OF THE OLD MAINS BELOW, EXISTING SANITARY AND GAS PIPING WILL WILL BE ABANDONED. MAKE IT VIRTUALLY IMPOSSIBLE TO INSTALL THE NEW 24" WATER LINE UNDER THE PAVEMENT BETWEEN SW WASHBURN AVENUE AND SW BUCHANAN STREET. 0 20' SCALE: 1" = 40' 6" PVC LIMITS OF MINIMUM SEPARATION FROM 18" SANITARY SEWER INTERCEPTER NEW 24" WATER LINE POTENTIAL ALIGNMENT FOR FUTURE 24" WATER LINE 30" RCP LIMITS OF MINIMUM SEPARATION FROM 18" SANITARY SEWER INTERCEPTER 36" RCP 18" VCP SANITARY 18" VCP SANITARY 18" VCP SANITARY 12" CI WATER 12" CI WATER 36" RCP 8" VCP SANITARY SW 21ST STREET SW 21ST STREET Drawing Name: W:\Proj\19000\19841\19841.P09\AutoCad\Plan Set\19841--_P09_Exhibit.dwg Layout Name: Layout1 Plotted By: CPS00680 Plotted on: 5/12/2021 1:48:27 PM 16" STEEL GAS 16" STEEL GAS 15" RCP LIMITS OF MINIMUM SEPARATION FROM 8" SANITARY SEWER COLLECTOR LIMITS OF MINIMUM SEPARATION POTENTIAL ALIGNMENT FOR NEW 24" WATER LINE 36" RCP FROM 16" HIGH-PRESSURE GAS MAIN FUTURE 24" WATER LINE LIMITS OF MINIMUM SEPARATION FROM 16" HIGH-PRESSURE GAS MAIN SW WASHBURN AVENUE NEW SERVICE LINES PERMANENT EASEMENT AN IMPORTANT CONSIDERATION DURING 6" PVC DESIGN WILL BE THE ALIGNMENT FOR A 36" RCP 6" CI FUTURE 12" WATER FUTURE 24" WATER LINE EXTENSION 8" STEEL GAS ALONG SW 21ST STREET WEST OF LIMITS OF MINIMUM SEPARATION SW WASHBURN AVENUE. TWO POTENTIAL RATHER THAN REPLACE THE PROBLEMATIC FROM 8" HIGH-PRESSURE GAS MAIN ALIGNMENTS ARE SHOWN ABOVE. 1919 6" CAST IRON LINE, THREE NEW SERVICES WILL BE INSTALLED TO SERVE WASHBURN VIEW COMMERCIAL DEVELOPMENT. Last edit on: 5/12/2021 1:46 PM by: CPS00680 DESIGNED BY: PROJ NO: DRAWING NO: # DATE DESCRIPTION BY 1 DRAWN BY: REQUEST FOR PROPOSAL - EVENT #2328 SW 21ST STREET CONST PROJ: CHECKED BY: WATER MAIN REPLACEMENT PROJECT SW WASHBURN AVENUE TO SCALE: SW 21ST STREET PROJECT ENGR: 620 SE MADISON ¨ TOPEKA, KS 66607-1118 1200 SW EXECUTIVE DRIVE TOPEKA, KS www.bartlettwest.com SW LANE STREET DATE: AS NOTED SHEET NO: Phone: (785) 368-3842 ¨ Fax: (785) 368-3806 1 OF 1 ALL RIGHTS RESERVED. ALL BARTLETT & WEST ENGINEERS PLANS, SPECIFICATIONS AND DRAWINGS ARE PROTECTED UNDER COPYRIGHT LAW, AND NO PART MAY BE COPIED, REPRODUCED, DISPLAYED PUBLICLY, USED TO CREATE DERIVATIVES, DISTRIBUTED, STORED IN A RETRIEVAL SYSTEM OR TRANSMITTED IN ANY FORM BY ANY MEANS WITHOUT PRIOR WRITTEN PERMISSION OF BARTLETT & WEST ENGINEERS. 10 www.bartlettwest.com Driving TOPEKA forward, together. 1200 SW Executive Drive www.bartlettwest.com Follow us on: Topeka, KS 66615 (888) 200-6464  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Sylvia Davis, Utilities DOCUMENT #: Department Director SECOND PARTY/SUBJECT: Waterline PROJECT #: 281293.03 Improvements on 21st Street from Buchanan to Washburn CATEGORY/SUBCATEGORY 020 Resolutions / 004 Public Improvements CIP PROJECT: Yes ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: RESOLUTION introduced by the Public Infrastructure Committee comprised of Councilmembers Sylvia Ortiz, David Banks and Neil Dobler recommending approval of Project No. 281293.03 for Waterline Improvements on 21st Street from Buchanan to Washburn as further described in Exhibit A. (Public Infrastructure Committee recommended approval on August 19, 2025.) Voting Requirement: Action requires at least six (6) votes of the Governing Body. (Approval of a total project budget of $2,211,520 for Waterline Improvements on 21st Street from Buchanan to Washburn) VOTING REQUIREMENTS: Action requires at least six (6) votes of the Governing Body. POLICY ISSUE: Whether to adopt the Public Infrastructure Committee’s recommendation. STAFF RECOMMENDATION: Staff recommends the Governing Body move to approve the resolution. BACKGROUND: The Governing Body adopted a Resolution approving the 2024-2033 Capital Improvement Program and the 2024- 2026 Capital Improvement Budget (Resolution No. 9425). The Resolution requires Governing Body approval for projects that are ready for construction and whose total project budget exceeds $250,000. At its meeting on August 19, 2025, the Public Infrastructure Committee recommended approval of Project No. 281293.03 for Waterline Improvements on 21st Street from Buchanan to Washburn. BUDGETARY IMPACT: $2,211,520 SOURCE OF FUNDING: Cash / Revenue Bonds ATTACHMENTS: Description Resolution and Exhibit A PI Committee Referral Report (August 19, 2025) PI Committee Minutes Excerpt (August 19, 2025)  1 RESOLUTION NO. ___________ 2 3 A RESOLUTION introduced by Public Infrastructure Committee comprised of 4 Councilmembers David Banks, Sylvia Ortiz and Neil Dobler 5 recommending approval of Project No. 281293.03 for waterline 6 improvements on 21st Street from Buchanan to Washburn. 7 8 WHEREAS, the Governing Body adopted Resolution No. 9520 approving the 9 2025-2027 CIB/2025-2034 CIP; and 10 WHEREAS, the Governing Body requires approval for projects that are ready for 11 construction and whose total project budget exceeds $250,000; and 12 WHEREAS, on August 19, 2025, the Public Infrastructure Committee 13 recommended approval of the project(s). 14 NOW, THEREFORE, BE IT RESOLVED, BY THE GOVERNING BODY OF THE 15 CITY OF TOPEKA, KANSAS, that Project No. 281293.03 for continuation of the 21st 16 Street transmission line replacement from Buchanan to Washburn, further described in 17 Exhibit A, are hereby approved. 18 ADOPTED and APPROVED by the Governing Body on ____________________. 19 CITY OF TOPEKA, KANSAS 20 21 22 23 24 Michael A. Padilla, Mayor 25 ATTEST: 26 27 28 29 ________________________________ 30 Brenda Younger, City Clerk RES/2025 CIP Projects Exceeding $250,000 281293.03 - 21st Street Waterline EXHIBIT A  COMMITTEE REFERRAL SHEET COMMITTEE REPORT Name of Public Infrastructure Committee: Title: Capital Improvement Project (CIP) Project Exceeding $250K; 21st Street, Buchanan to Washburn Waterline. Project No. 281293.03. Date referred from Council meeting: Date referred August 19, 2025 from Committee: Committee MOTION: Committee member Ortiz made a motion to Action: approve and move forward to the Governing Body for action. Committee member Dobler seconded. Motion approved 3-0-0. Comments: Amendments: Members of Councilmembers Sylvia Ortiz, David Banks (Chair), and Committee: Neil Dobler Agenda Date September 2, 2025 Requested:  CITY OF TOPEKA CITY COUNCIL Tonya Bailey, Sr Executive Assistant City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant Topeka, KS 66603-3914 E-mail: councilassist@topeka.org (785) 368-3710 www.topeka.org EXCERPT CITY OF TOPEKA, Topeka, Kansas, Tuesday, August 19, 2025. The Public Infrastructure Committee members met at 11:00 A.M. with the following Committee members present: Sylvia Ortiz (zoom), David Banks (Chair) and Neil Dobler. The following is an excerpt of the draft minutes from the meeting: APPROVAL of Resolution recommending Project No. 281293.03 for waterline improvements on 21st Street from Buchanan to Washburn. Capital Improvement Project (CIP) Project Exceeding $250K: Buchanan to Washburn Waterline. Project Nos. 281293.03. Utilities Director Sylvia Davis spoke to the project for waterline improvements on 21st Street from Buchanan to Washburn including the continuation of the 21 Street transmission line replacement. The project is exceeding the $250k. The installation of 1,200 feet of 24” transmission line from Buchanan to Washburn. She added the project will be sourced from cash and revenue bonds at $2,211,520. Lastly, she added with approval and ability for construction materials it is the hope to get to bid by the end of the year 2025 with construction beginning March 2026 through October 2026. Councilmember Hoferer questioned road closer of 21st Street and expressed the importance that area businesses have as much road access as possible. Deputy Director Nicole Malott spoke to the partial and complete road closures. There will be four phases; ranging from short closures up to six to sixteen weeks at a time. She confirmed businesses have been notified of the phasing of road closures and communication for gaining access has been discussed. MOTION: Committee member Ortiz made a motion to approve and move forward to the Governing Body for action. Committee member Dobler seconded. Motion approved 3-0-0. *************************** Presented at the September 2, 2025 Governing Body Meeting Page 1  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Sylvia Davis, Utilities DOCUMENT #: Department Director SECOND PARTY/SUBJECT: Waterline PROJECT #: 281250.01, 281300.09, Improvements on and 501106.11 Stonybrook Drive. CATEGORY/SUBCATEGORY 020 Resolutions / 004 Public Improvements CIP PROJECT: Yes ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: RESOLUTION introduced by the Public Infrastructure Committee comprised of Councilmembers Sylvia Ortiz, David Banks and Neil Dobler recommending approval of Project Nos. 281250.01, 281300.09, and 501106.11 for waterline improvements on Stonybrook Drive as further described in Exhibit A. (Public Infrastructure Committee recommended approval on August 19, 2025.) Voting Requirement: Action requires at least six (6) votes of the Governing Body. (Approval of a total project budget of $2,149,205 for waterline improvements on Stonybrook Drive.) VOTING REQUIREMENTS: Action requires at least six (6) votes of the Governing Body. POLICY ISSUE: Whether to adopt the Public Infrastructure Committee’s recommendation. STAFF RECOMMENDATION: Staff recommends the Governing Body move to approve the resolution. BACKGROUND: The Governing Body adopted a Resolution approving the 2024-2033 Capital Improvement Program and the 2024- 2026 Capital Improvement Budget (Resolution No. 9425). The Resolution requires Governing Body approval for projects that are ready for construction and whose total project budget exceeds $250,000. At its meeting on August 19, 2025, the Public Infrastructure Committee recommended approval of Project Nos. 281250.01, 281300.09 and 501106.11 for waterline improvements on Stonybrook Drive. BUDGETARY IMPACT: $2,149,205 SOURCE OF FUNDING: Cash / Revenue Bonds ATTACHMENTS: Description Resolution and Exhibit A PI Committee Referral Report (August 19, 2025) PI Committee Minutes Excerpt (August 19, 2025)  1 RESOLUTION NO. ___________ 2 3 A RESOLUTION introduced by Public Infrastructure Committee comprised of 4 Councilmembers David Banks, Sylvia Ortiz and Neil Dobler 5 recommending approval of Project Nos. 281250.01, 281300.09 and 6 501106.11 for waterline improvements on Stonybrook Drive. 7 8 WHEREAS, the Governing Body adopted Resolution No. 9425 approving the 9 2024-2026 CIB/2024-2033 CIP and Resolution No. 9520 approving the 2025-2027 10 CIB/2025-2034 CIP; and 11 WHEREAS, the Governing Body requires approval for projects that are ready for 12 construction and whose total project budget exceeds $250,000; and 13 WHEREAS, on August 19, 2025, the Public Infrastructure Committee 14 recommended approval of the project(s). 15 NOW, THEREFORE, BE IT RESOLVED, BY THE GOVERNING BODY OF THE 16 CITY OF TOPEKA, KANSAS, that Project No. 281250.01, 281300.09 and 501106.11 for 17 waterline improvements on Stonybrook Drive, further described in Exhibit A, are hereby 18 approved. 19 ADOPTED and APPROVED by the Governing Body on ____________________. 20 CITY OF TOPEKA, KANSAS 21 22 23 24 25 Michael A. Padilla, Mayor 26 ATTEST: 27 28 29 30 ________________________________ 31 Brenda Younger, City Clerk RES/2025 CIP Projects Exceeding $250,000 Stonybrook Drive Waterline EXHIBIT A  COMMITTEE REFERRAL SHEET COMMITTEE REPORT Name of Public Infrastructure Committee: Title: Capital Improvement Project (CIP) Project Exceeding $250K; Stonybrook Drive Waterline. Project Nos. 281250.01, 281300.09, 501106.11. Date referred from Council meeting: Date referred August 19, 2025 from Committee: Committee MOTION: Committee member Dobler made a motion to Action: approve and move forward to the Governing Body for action. Committee member Ortiz seconded. Motion approved 3-0-0. Comments: Amendments: Members of Councilmembers Sylvia Ortiz, David Banks (Chair), and Committee: Neil Dobler Agenda Date September 2, 2025 Requested:  CITY OF TOPEKA CITY COUNCIL Tonya Bailey, Sr Executive Assistant City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant Topeka, KS 66603-3914 E-mail: councilassist@topeka.org (785) 368-3710 www.topeka.org EXCERPT CITY OF TOPEKA, Topeka, Kansas, Tuesday, August 19, 2025. The Public Infrastructure Committee members met at 11:00 A.M. with the following Committee members present: Sylvia Ortiz (zoom), David Banks (Chair) and Neil Dobler. The following is an excerpt of the draft minutes from the meeting: APPROVAL of Resolution recommending Project Nos. 281250.01, 281300.09, 501106.11 for waterline improvements on Stoneybrook Drive. Capital Improvement Project (CIP) Project Exceeding $250K: Stonybrook Drive Waterline. Project Nos. 281250.01, 281300.09, 501106.11. Utilities Director Sylvia Davis spoke to the project for waterline improvements on Stoneybrook Drive. She added there will be a replacement of approximately 6,730 linear feet of 2”-8” PVC waterlines and sewer lines along SW Stonybrooke Drive. The project is estimated at $2,149, 205; using cash and revenue bonds as the funding source. Lastly, the design is complete, ready for bid pending Governing Body approval and is projected for March 2026 through September 2026. MOTION: Committee member Dobler made a motion to approve and move forward to the Governing Body for action. Committee member Ortiz seconded. Motion approved 3-0-0. *************************** Presented at the September 2, 2025 Governing Body Meeting Page 1  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Steve Groen, Public DOCUMENT #: Works Director SECOND PARTY/SUBJECT: Project Budget PROJECT #: 841098.07, 841074.15, Exceeding $250,000- 501107.08 Approval of Street and Stormwater Improvements on SW Martin Dr. CATEGORY/SUBCATEGORY 020 Resolutions / 004 Public Improvements CIP PROJECT: Yes ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: RESOLUTION introduced by the Public Infrastructure Committee comprised of Councilmembers David Banks, Sylvia Ortiz and Neil Dobler recommending approval of Project Nos. 841098.07, 841074.15 and 501107.08 for street and stormwater improvements of SW Martin Drive from 41st to 42nd Street. (Council District No. 5) (Public Infrastructure Committee recommended approval on August 19, 2025.) Voting Requirement: Action requires at least six (6) votes of the Governing Body. (Approval of a total project budget of $559,145 for street and stormwater improvements of SW Martin Drive from 41st to 42nd Street.) VOTING REQUIREMENTS: Action requires at least six (6) votes of the Governing Body. POLICY ISSUE: Whether to adopt the Public Infrastructure Committee’s recommendation. STAFF RECOMMENDATION: Staff recommends approval by the Governing Body. BACKGROUND: The Governing Body adopted a Resolution approving the 2025-2034 Capital Improvement Program and the 2025- 2027 Capital Improvement Budget (Resolution No. 9520). The Resolution requires Governing Body approval for projects that are ready for construction and whose total project budget exceeds $250,000. At its meeting on August 19, 2025, the Public Infrastructure Committee recommended approval of the project. This project will consist of complete reconstruction of SW Martin Dr. from 41st to 42nd Street, funded under the Pavement Management Program. It will also include storm inlet box replacement funded under the Stormwater Conveyance System Rehabilitation Program, leveraging operating funds and revenue bonds. BUDGETARY IMPACT: Street - $546,735 Stormwater - $ 12,410 Total - $559,145 SOURCE OF FUNDING: Citywide Half-Cent Sales Tax (Street) Revenue Bonds and Operating Funds (Stormwater) ATTACHMENTS: Description Resolution & Exhibit A-CIP Summary PI Committee Referral Report (August 19, 2025) PI Committee Minutes Excerpt (August 19, 2025)  1 RESOLUTION NO. ___________ 2 3 A RESOLUTION introduced by Public Infrastructure Committee comprised of 4 Councilmembers David Banks, Sylvia Ortiz and Neil Dobler 5 recommending approval of Project Nos. 841098.07, 841074.15 and 6 501107.08 for street and stormwater improvements of SW Martin 7 Drive from 41st to 42nd Street. 8 9 WHEREAS, the Governing Body adopted Resolution No. 9520 approving the 10 2025-2027 (CIB) and the 2025-2034 (CIP); and 11 WHEREAS, the Governing Body requires approval for projects that are ready for 12 construction and whose total project budget exceeds $250,000; and 13 WHEREAS, on August 19, 2025, the Public Infrastructure Committee 14 recommended approval of the project(s). 15 NOW, THEREFORE, BE IT RESOLVED, BY THE GOVERNING BODY OF THE 16 CITY OF TOPEKA, KANSAS, that Project Nos. 841098.07, 841074.15 and 501107.08 17 for street and stormwater improvements of SW Martin Drive from 41st to 42nd Street, 18 further described in Exhibit A, are hereby approved. 19 ADOPTED and APPROVED by the Governing Body on ____________________. 20 CITY OF TOPEKA, KANSAS 21 22 23 24 25 Michael A. Padilla, Mayor 26 ATTEST: 27 28 29 30 ________________________________ 31 Brenda Younger, City Clerk RES/2025 CIP Projects Exceeding $250,000 Street & Stormwater Improvements – SW Martin Dr 8/12/2025 EXHIBIT A  COMMITTEE REFERRAL SHEET COMMITTEE REPORT Name of Public Infrastructure Committee: Title: Capital Improvement Project (CIP) Project Exceeding $250K; SW Martin Drive. Project Nos. 841098.07, 841074.15, 501107.08. Date referred from Council meeting: Date referred August 19, 2025 from Committee: Committee MOTION: Committee member Ortiz made a motion to Action: approve and move forward to the Governing Body for action. Committee member Dobler seconded. Motion approved 3-0-0. Comments: Amendments: Members of Councilmembers Sylvia Ortiz, David Banks (Chair), and Committee: Neil Dobler Agenda Date September 2, 2025 Requested:  CITY OF TOPEKA CITY COUNCIL Tonya Bailey, Sr Executive Assistant City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant Topeka, KS 66603-3914 E-mail: councilassist@topeka.org (785) 368-3710 www.topeka.org EXCERPT CITY OF TOPEKA, Topeka, Kansas, Tuesday, August 19, 2025. The Public Infrastructure Committee members met at 11:00 A.M. with the following Committee members present: Sylvia Ortiz (zoom), David Banks (Chair) and Neil Dobler. The following is an excerpt of the draft minutes from the meeting: APPROVAL of Resolution recommending Project Nos. 841098.07, 841074.15, 501107.08 for street and stormwater improvements of SW Martin Drive from 41st to 42nd Street. Capital Improvement Project (CIP) Project Exceeding $250K: SW Martin Drive. Project Nos. 841098.07, 841074.15, 501107.08. Public Works Director Steve Groen spoke to amending the 2025-2034 Capital Improvement Program (CIP) and the 2025-2027 Capital Improvement Budget (CIB) to increase the budget for street and stormwater improvements of SW Martin Drive from 41st to 42nd Street. The project will consist of complete reconstruction of SW Martin Drive and will be funded under the Pavement Management Program. There will also include a storm inlet box replacement conducted. He stated pending approval from the Governing Body the project will go to bid and commence with construction later in 2025. Councilmember Hoferer questioned how the project will affect area businesses. Public Works Director Groen confirmed industrial properties will be provided with project details and will be able to maintain access for their business. MOTION: Committee member by Ortiz made a motion to approve and move forward to the Governing Body for action. Committee member Dobler seconded. Motion approved 3-0-0. *************************** Presented at the September 2, 2025 Governing Body Meeting Page 1  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Braxton Copley, Public DOCUMENT #: Works Director SECOND PARTY/SUBJECT: Marney Properties LLC PROJECT #: CATEGORY/SUBCATEGORY CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: ORDINANCE introduced by the Public Infrastructure Committee consisting of David Bank, Sylvia Ortiz, and Neil Dobler, confirming the Agreement of the Governing Body with the Marney Properties L.L.C. and the City of Topeka to abate City special assessments penalties to certain property in Lauren's Bay Estates when the property taxes and special assessments are paid in full. (Public Infrastructure Committee recommended approval on August 19, 2025.) Voting Requirement: Action requires five (5) votes of the City Council. The Mayor does not vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto authority. (Approval would abate the special assessment penalties on the Marney Properties, LLC Parcels located in Lauren’s Bay Estates Subdivision in return for full payment of the unpaid property taxes and special assessments. Marney Properties, LLC intends to develop single-family dwellings.) VOTING REQUIREMENTS: Action requires five (5) votes of the City Council. The Mayor does not vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto authority. POLICY ISSUE: Whether to abate the special assessment penalties in return for full payment of the unpaid property taxes and special assessments as recommended by the Policy and Finance Committee. STAFF RECOMMENDATION: BACKGROUND: The owner of the three lots has requested the City waive the penalties on the past due special assessments in return for payment in full of the past due property taxes and the past due specials BUDGETARY IMPACT: The City will receive its proportionate share of the past due property taxes less interest in the amount of $10,416.42. Additionally the City will receive the past due specials in the amount of $82,593.81. Technically the City will be waiving penalties on the past due specials in the amount of $47,775.01; however, if those had been paid, the County would have retained that amount with no portion of it paid to the City. SOURCE OF FUNDING: Payment by property owner ATTACHMENTS: Description Ordinance Marney Properties, LLC Special Assessment Cost Summary PI Committee Referral Report (August 19, 2025) PI Committee MInutes Excerpt (August 19, 2025) Marney Properties PID Total Outstanding Balance Total general tax (incl penalties) Total Specials Total Specials Penalties 1492901006016000 $ 47,189.58 $ 3,433.33 $ 27,531.27 $ 16,224.98 1492901006019000 $ 46,347.00 $ 3,546.46 $ 27,531.27 $ 15,269.27 1492901009006000 $ 47,248.66 $ 3,436.63 $ 27,531.27 $ 16,280.76 Totals $ 140,785.24 $ 10,416.42 $ 82,593.81 $ 47,775.01 Specials Calculator Special Annual PMT Years Incurred (incl. 2024)Years Remaining Total Incurred Total Future 9 yrs unpaid Spec. A City Paving $ 1,858.39 10 10 $ 18,583.90 $ 18,583.90 $ 16,725.51 Spec B City Sewer 2 $ 28.78 10 10 $ 287.80 $ 287.80 $ 259.02 Spec B CitySewer $ 701.01 14 6 $ 9,814.14 $ 4,206.06 $ 6,309.09 Spec. LB Pond Repair $ 210.84 9 11 $ 1,897.56 $ 2,319.24 $ 1,897.56 Spec V Water main $ 260.01 10 10 $ 2,600.10 $ 2,600.10 $ 2,340.09  COMMITTEE REFERRAL SHEET COMMITTEE REPORT Name of Public Infrastructure Committee: Title: Abate Special Assessment Penalties Date referred from Council meeting: Date referred August 19, 2025 from Committee: Committee MOTION: Committee member Dobler made a motion to Action: approve and move forward to the Governing Body for action. Committee member Banks seconded. Motion approved 3-0-0. Comments: Amendments: Members of Councilmembers Sylvia Ortiz, David Banks (Chair), and Committee: Neil Dobler Agenda Date September 2, 2025 Requested:  CITY OF TOPEKA CITY COUNCIL Tonya Bailey, Sr Executive Assistant City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant Topeka, KS 66603-3914 E-mail: councilassist@topeka.org (785) 368-3710 www.topeka.org EXCERPT CITY OF TOPEKA, Topeka, Kansas, Tuesday, August 19, 2025. The Public Infrastructure Committee members met at 11:00 A.M. with the following Committee members present: Sylvia Ortiz (zoom), David Banks (Chair) and Neil Dobler. The following is an excerpt of the draft minutes from the meeting: APPROVAL of Ordinance recommending and agreement of the Governing Body with the Marney Properties LLC and the City of Topeka to abate City special assessments penalties to certain property in Lauren’s Bay Estates witn the property taxes and special assessments are paid in full Abate Special Assessment Penalties. Deputy City Manager Braxton Copley spoke to the agreement with three properties with Marney Properties L.L.C. and the City of Topeka to abate City special assessments penalties to certain property in Lauren’s Bay Estates when the property taxes and special assessments are paid in full. Councilmember Ortiz asked for the total cost of special assessment penalties. Deputy City Manager Copley responded he currently did not have that amount for the three parcels. He continued to expand on the proposed Ordinance how it would allow for the waiver of penalties on past due special assessments. Councilmember Dobler asked for clarification that Shawnee County only charges for penalties on special taxes only. City Attorney Amanda Stanly confirmed and stated Kansas law states there are penalties on special taxes and the funds are not seen by City. She continued to expand on the City of Topeka’s structure for the back due taxes and back due specials. She added Shawnee County does not have the authority to wave the penalties on special taxes. Lastly, the only way the County will wave the special tax penalties is with an Ordinance from the City directing them. Stanley confirmed the proposal was discussed with former Planning and Development Services Director Rhiannon Friedman, Shawnee County and Marney Properties. Councilmember Hoferer asked for confirmation if the three parcels are scheduled for the tax sale. City Attorney Stanley confirmed they are currently not scheduled for the tax sale. Presented at the September 2, 2025 Governing Body Meeting Page 1  MOTION: Committee member Dobler made a motion to approve and move forward to the Governing Body for action. Committee member Banks seconded. Motion approved 3-0-0. *************************** Presented at the July 15, 2025 Governing Body Meeting Page 2  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Brett Martin, Vice DOCUMENT #: President of Community Impact United Way of Kaw Valley/Carrie Higgins, Housing Services Division Director SECOND PARTY/SUBJECT: 2026 Social Service PROJECT #: Grants Process CATEGORY/SUBCATEGORY 006 Communication / 005 Other CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: APPROVAL of the allocation of the 2026 Social Services Grant recommendations in the amount of $491,904. (Social Service Grants Committee recommended approval by a vote of 2-0-0 on July 22, 2025.) Voting Requirement: Action requires at least six (6) votes of the Governing Body. (Approval would allocate $491,904 in General Funds) VOTING REQUIREMENTS: Action requires at least six (6) votes of the Governing Body. POLICY ISSUE: Adoption of the Social Service Grant Committee (SSG) recommendation for 2026 Social Service Grants would allocate $491,904 for Social Service Grants in the 2026 Budget. STAFF RECOMMENDATION: Discussion only. Staff recommends approval of the SSG Committee recommendation for 2026 Social Service Grant allocations when considered. BACKGROUND: The Social Service Grant (SSG) Committee met June 26, 2025 to review the scoring recommendations presented by United Way's grant review committee of all social service grant applications for 2026. The Social Service Grants committee met July 22, 2025 to hear the appeal from the agency regarding their application score: Court Appointed Special Advocates (CASA) of Shawnee County, Inc. . BUDGETARY IMPACT: The total funding allocation recommended for 2026 Social Services Grants is $491,904. SOURCE OF FUNDING: General Fund ATTACHMENTS: Description Scoring Recommendations SSG Committee Referral Report (July 22, 2025) SSG Minutes-Draft (July 22, 2025) SSG Minutes (June 26, 2026) Social Services Grant Detail Spreadsheet  Amount Amount Agency Name Program Name Requested Score Awarded 1 Florence Crittenton Services of Topeka, Inc. Outpatient Mental Health Clinic $ 27,000 100% $ 27,000 2 Jayhawk Area Agency on Aging, Inc. SCHICK (Senior Health Insurance Counseling for Kansas) $ 27,000 98% $ 26,460 3 Kansas Big Brothers and Sisters Serving Shawnee County Community Based and Site Based Mentoring $ 27,000 98% $ 26,460 4 Doorstep Emergency Rent & Utility Assistance $ 27,000 96% $ 25,920 5 Shawnee County Medical Society HealthAccess $ 50,000 95% $ 47,500 6 Doorstep Emergency Services-Medical $ 15,000 93% $ 13,950 7 El Centro de Servicios para Hispanos Community Resource Program $ 20,000 93% $ 18,600 8 SparkWheel, Inc. Integrated Student Supports in Topeka Public Schools $ 27,000 93% $ 25,110 9 Topeka Rescue Mission Housing Progam $ 27,000 93% $ 25,110 10 Kansas Children's Service League Oasis $ 19,000 90% $ 17,100 11 Topeka LULAC Consolidated Senior Center Services $ 27,000 90% $ 24,300 12 Catholic Charities Topeka Family Support Center $ 27,000 88% $ 23,760 13 Midland Care Connection, Inc. Meals on Wheels $ 23,250 87% $ 20,228 14 Mirror, Inc. Work for Success Housing Support $ 25,000 87% $ 21,750 15 Papan's Landing Senior Center Services for the Elderly $ 27,000 87% $ 23,490 16 Prevention and Resiliency Services, Inc. (PARS) Safe Street $ 27,000 85% $ 22,950 17 East Topeka Council on Aging, Inc. East Topeka Senior Center $ 27,000 81% $ 21,870 18 Salvation Army Emergency Assistance $ 27,000 81% $ 21,870 19 Positive Connections Medical Case Management and Emergency Assistance $ 35,000 79% $ 27,650 20 Valeo Behavioral Health Center LINK Community Support Navigator $ 27,000 79% $ 21,330 21 Breakthrough House Breakthrough House Residential Program $ 27,000 77% $ 9,496 22 CASA of Shawnee County, Inc. Citizen Review Board Family Resource Center $ 27,000 74% $ - 23 Topeka Doula Project Nurture New Families $ 27,000 72% $ - 24 Jobs for America's Graduates-Kansas Pathways to Graduation and Career Success $ 27,000 64% $ - Mental Health Services and Case Management for Low Income SENT, Inc. $ 27,000 57% 25 Families in Hi-Crest $ - 26 Topeka Center for Peace & Justice TCPJ Prevention Program $ 25,000 41% $ - Total $ 698,250 $ 491,904  COMMITTEE REFERRAL SHEET COMMITTEE REPORT Name of Committee: Social Service Grants Title: 2026 Social Service Grants Scoring and Funding Allocation Recommendations Date referred from n/a Council meeting: Date referred from July 22, 2025 Committee: Committee Action: MOTION: To affirm the scoring and funding recommendations from the United Way and proceed to the Governing Body. Committee member Miller made the motion. Committee chair Ortiz seconded the motion. Motion approved 2-0-0. Members of Sylvia Ortiz (Chair), Marcus Miller, Neil Dobler Committee: Comments: Absent: Neil Dobler Agenda Date August 19, 2025 Requested:  CITY COUNCIL COMMITTEE CITY OF TOPEKA MEETING MINUTES CITY COUNCIL SOCIAL SERVICE City Hall, 215 SE 7th Street, Suite 255 Topeka, KS 66603-3914 GRANTS COMMITTEE Tel: 785-368-3710 Fax: 785-368-3958 www.topeka.org Date: July 22, 2025 Time: 11:00am Location: 1st Floor Conference Room, Cyrus K. Holliday Bldg. 620 SE Madison (a virtual attendance option is available) Committee members present: Councilmembers Sylvia Ortiz and Marcus Miller. Absent Neil Dobler. City staff present: Director of Planning & Development Rhiannon Friedman, Carrie Higgins, Division Director Housing Services United Way of Kaw Valley staff: Brett Martin, Jessica Lehnherr 1) Call to Order Committee chair Ortiz called the meeting to order at 11:00am. 2) Approval of June 26, 2025 Meeting Minutes Committee chair Ortiz made a motion to approve the June 26, 2025 meeting minutes. Committee member Miller seconded. Motion approved 2-0-0. 3) Applicant Appeal Brett Martin, Vice President of Community Impact with United Way of Kaw Valley (UWKV) spoke to Court Appointed Special Advocates (CASA) of Shawnee County, Inc. making an appeal to the Social Services Grants Committee for their grant funding score. Meegan Shuler Citizen Review Board Coordinator and Kerry Tummons Executive Director with CASA presented their appeal to the application results. • Issues and Outcomes: She stated the current data was given on the application. She continued to speak to the proposed outcome for 2025 for 70 families of which 57 families would achieve the program goals at 81.45%; aligning with the baseline data of 80%. She stated she believes that 90% of the outcomes and goals would be met based on proposed projections. • Capacity: She stated in error the funds were listed under United Way and the impression was the grant was under the same umbrella as City of Topeka. • Organizational Leadership-She spoke to the increasing community board representation and the awareness the members have of the strict 1 | Social Service Grants Committee Minutes Taken: 7/22/2025 Minutes Approved: Minutes Submitted By: TLB  background checks. It was stated CASA is actively working on the representation in the community for their leadership. Martin spoke to the Review Committee scoring given for CASA from the application. He referenced some members of the committee felt the application was vague in responses and did not see a direct alignment with some of the performance measurers. He stated the grant funds listed under United Way instead of the City of Topeka was confusing and difficult to understand the program budget. He continued to speak to the application, as it was submitted, showed the program may not be sustainable without the grant. Lastly, he spoke to the Organizational Leadership scoring that was missed for the criteria. Committee chair Ortiz asked for confirmation CASA received a letter stating the results of the application. Martin confirmed CASA did receive a letter and as a result the Request for Appeal was presented for their scoring. Committee chair Ortiz inquired if there was a time that CASA was able to ask questions concerning the application. Audry Mott with UWKV responded she could not confirm if CASA asked questions due to staff changes. Shuler with CASA confirmed the video was watched but due to leadership staff changes there was not time available for questioning on their application. Martin confirmed the application states availability assistance from staff when having questions. Committee member Miller stated due to a conflict of interest with CASA he would abstain. Committee chair Ortiz spoke to the importance of the process for the RFP and the criteria that is submitted on the application. She emphized the effort made by the Social Service Grants (SSG) Committee to ensure assistance for the application process. MOTION: Committee chair Ortiz made a motion to approve the United Way of Kaw Valley Review Committee scoring for CASA. Committee member Miller seconded. Motion approved 2-0-0. 4) Review Scoring and Funding Recommendations Carrie Higgins, Division Director Housing Services confirmed there are no changes to the initial scoring recommendations from UWKV. 2 | Social Service Grants Committee Minutes Taken: 7/22/2025 Minutes Approved: Minutes Submitted By: TLB MOTION: To affirm the scoring and funding recommendations from the United Way and proceed to the Governing Body. Committee member Miller made the motion. Committee chair Ortiz seconded the motion. Motion approved 2-0-0. 5) Other Items Martin confirmed the next step is to proceed to the Governing Body for allocation budget approval. In September 2025 will be an SSG Committee debrief meeting. Lastly, he stated contracts will be executed January 1, 2026 for grant awards. Committee chair Ortiz spoke to all the Social Service Grant applicants being very reputable. She expressed her appreciate to the UWKV for all their work. 6) Adjourn Committee chair Ortiz adjourned the meeting at 11:22 am. Meeting video can be viewed at: https://youtu.be/HGXYZjBvAaE 3 | Social Service Grants Committee Minutes Taken: 7/22/2025 Minutes Approved: Minutes Submitted By: TLB  CITY COUNCIL COMMITTEE CITY OF TOPEKA MEETING MINUTES CITY COUNCIL SOCIAL SERVICE City Hall, 215 SE 7th Street, Suite 255 Topeka, KS 66603-3914 GRANTS COMMITTEE Tel: 785-368-3710 Fax: 785-368-3958 www.topeka.org Date: June 26, 2025 Time: 2:00pm Location: 1st Floor Conference Room, Cyrus K. Holliday Bldg. 620 SE Madison (a virtual attendance option is available) Committee members present: Councilmembers Sylvia Ortiz (zoom), Marcus Miller. Absent Neil Dobler. City staff present: Director of Planning & Development Rhiannon Friedman, Carrie Higgins, Division Director Housing Services United Way of Kaw Valley staff: Brett Martin, Jessica Lehnherr 1) Call to Order Committee chair Ortiz called the meeting to order at 2:00pm. 2) Approval of April 10, 2025 Meeting Minutes Committee member Miller made a motion to approve the April 10, 2025 meeting minutes. Committee member Ortiz seconded. Motion approved 2-0-0. 3) Review Scoring and Funding Recommendations Brett Martin, Vice President of Community Impact with United Way of Kaw Valley (UWKV) spoke to the scoring and funding recommendations. He noted the applicants will be referenced by number not name and noted the notifications to awardee and denial applicants do not get released until June 27, 2025 at 3:00pm. He continued to speak to scoring being high but stated a couple applicants were disqualified due to wrong requested funding amounts. Committee chair Ortiz thanked United Way of Kaw Valley for having a smooth process. She requested a review of the process and added the importance that everyone understands the process to applying. Brett Martin provided a high-level overview of the application process. He continued to explain the Request or Proposal (RFP) was released April 14, 2025, then the Application Workshop was held April 28, 2025. He added applicants are encouraged to reach out for technical assistance to ensure the RFP process is understood. The team is available to review the application and make suggestions, given there is enough time and it is not the day the application is 1 | Social Service Grants Committee Minutes Taken: 6/26/2025 Minutes Approved: 7/22/2025 Minutes Submitted By: TLB due. The deadline for submission of an application was May 27, 2025. He added once the deadline has occurred the portal cannot be reopened. He continued to explain once the applications are received the application screening process begins to ensure the qualification standards have been met. He noted applicants are notified if requirements are not met. Once the scoring is complete the report is provided to the Social Service Grants (SSG) Committee. After receiving approval of the scoring from SSG Committee, the applicants are notified of an award or denial. Grant applicants who disagree with scoring may appeal within 7 days to the United Way of Kaw Valley. Committee member Marcus Miller thanked Brett Martin for the review of the process. He spoke to the importance for the public to understand the process. MOTION: Committee chair Ortiz made a motion to request United Way of Kaw Valley to provide preliminary approval of the scoring and award recommendations to the program applicants. Committee member Miller seconded. Motion approved 2-0-0. 4) Other Items Committee chair Ortiz spoke to the difficultness of an applicant that is applying for the first time and she would like to look at ways to help them with the application process. 5) Adjourn Committee chair Ortiz adjourned the meeting at 2:14 pm. Next scheduled meeting is July 22, 2025; 1st Floor Conference Room at the Holliday Building Meeting video can be viewed at: https://youtu.be/C5NSX5qF2YE 2 | Social Service Grants Committee Minutes Taken: 6/26/2025 Minutes Approved: 7/22/2025 Minutes Submitted By: TLB  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Nicole Malott, Deputy DOCUMENT #: Director of Utilities SECOND PARTY/SUBJECT: Utility Bill Real Estate PROJECT #: Liens Ordinance CATEGORY/SUBCATEGORY 014 Ordinances – Non-Codified / 008 Special Assessments CIP PROJECT: No ACTION OF COUNCIL: Discussion 9-2-25 JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: DISCUSSION related to the imposition of real estate liens on properties that have received utility services but have failed to pay for such services. (Imposing real estate liens, pursuant to K.S.A. 12-808c, upon certain lots and pieces of ground in Shawnee County, Kansas.) VOTING REQUIREMENTS: Discussion only. Action requires at least (6) votes of the Governing Body. POLICY ISSUE: Whether to authorize the imposition of liens on properties that have received utility services but have failed to pay for such services. STAFF RECOMMENDATION: Staff recommends the Governing Body move to adopt the ordinance. BACKGROUND: The City of Topeka Utilities Department provides utility services for water, wastewater, stormwater and fire line services to a variety of customers located both inside and outside the city limits. When customer utility bills become delinquent, our normal delinquency controls are to turn off the water service to the customer until the customer makes full payment on the delinquent amounts. Some customers receive wastewater service and stormwater service from the City but no water service. This greatly reduces our ability to get the customer to pay delinquent amounts since we cannot shut off their water service. Most of these are customers of rural water districts and the rural water district cannot shut off water service for failure of a customer to pay a bill owed to the City. The customers identified in this document are delinquent in payment for services provided by the City. State law permits the City to institute a lien on the property of these customers in order to recover payment for services rendered. This ordinance is passed every September so that the county clerk has sufficient time to add the utility fees to the tax statement that is issued in November. BUDGETARY IMPACT: Collection of delinquent utility accounts in the amount of $94,637.92. SOURCE OF FUNDING: Not Applicable. ATTACHMENTS: Description Presentation Draft Ordinance Utility Lien Fact Sheet Location Aerial  2025 Utilities Lien Ordinance | 2025 Utilities Lien Ordinance 2 2| Table of Contents 3| Map 4| Letters Sent 5| Outside/Inside City 6| Collection Methods 7| Important Dates 8| Questions? 2025 Utilities Lien Ordinance 3 2025 Utilities Lien Ordinance 4 146 Letters Sent •$111,886.50 •61% Repeat 2025 Utilities Lien Ordinance 5 Outside City – • 94 Wastewater Inside City – •44 Stormwater •8 Fire Line 2025 Utilities Lien Ordinance 6 Collection Methods Collection Rate Lien Assessment 98% Collection Agency 36% 2025 Utilities Lien Ordinance 7 Important Dates Letters mailed to delinquent customers – 7/29 Approve Lien Ordinance – 9/9 Last day to make payment to the City – 9/30 @ Noon Final Lien List sent to the County – 9/30 • October 1st deadline County mails out 1st Half Tax Notices - November 2025 Utilities Lien Ordinance 8 QUESTIONS?  1 (Published in the Topeka Metro News _______________________________________) 2 3 ORDINANCE NO. _____________ 4 5 AN ORDINANCE introduced by City Manager Dr. Robert M. Perez, imposing a real 6 estate lien pursuant to K.S.A. 12-808c upon certain lots and pieces 7 of ground in Shawnee County, Kansas, to pay the cost for utility 8 services where such payments to the City have not been made due 9 to neglect, failure or refusal to pay. 10 11 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, 12 KANSAS: 13 Section 1. That there be and is hereby instituted a real estate lien upon the 14 following described lots and pieces of ground in Shawnee County, Kansas, pursuant to 15 K.S.A. 12-808c: Property ID Number Property Owner of Record Service Address Amount 1311102009002000 BROWN, JASON 2300 SE ALEXANDER DR $491.63 1311103007007000 LONGSTAFF, STEVE 3823 SE HOWARD DR $398.96 1311202004001080 FOX, LAURA J 4442 SE WEEKLEY CT $411.67 1311203005006000 LANGSTON, RONALD E 2500 SE CUVIER ST $344.30 1361402003011000 PARTON, MATHEW R 3824 SE 30TH PARK $322.01 1361402007003000 MOORE, HEATHER 3907 SE 30TH TER $521.34 1361403003001090 BRYANT, MICHELLE 3810 SE 33RD TER $900.00 1361404008002000 CARTER, DEBRA J 4009 SE 34TH TER $946.08 1051503005003000 CNC PROPERTY MANAGEMENT LLC 1501 NE CALHOUN BLUFF TER $59.79 1083402003008000 YEUBANKS, LISA 3321 SE BATES RD $106.66 1311103012013000 MAPES, KERRICE 3700 SE 28TH TER $552.79 1311104005009000 HIGGS, MICHAEL A 4330 SE 25TH TER $826.62 1311203005008000 HABERKORN, JASON 2516 SE CUVIER ST $317.31 1320402004002000 RUELAS, JUAN 2305 SE 10TH AVE $368.19 1341902003016000 UNITY INVEST GROUP LLC 3740 SW TOPEKA BLVD $433.08 0273601005013000 LECLAIR, COREY J 5231 NW LINCOLN ST $624.35 0273601006008000 SMITH, JUSTUS 5207 NW COURTLAND DR $859.69 0273601007002000 KRAMER, GREGORY D 5220 NW LINCOLN ST $1,146.64 0273601007026000 WOODWARD JR, BRYAN A 5225 NW KENDALL DR $781.36 0273604003006000 HARRIS, KIMBERLY J 4839 NW KENDALL DR $338.21 0283401002002000 HODGES, ROBERT D 4340 NW MESA CT $1,242.16 0283401003016000 SHERRER, GARY L 4400 NW MESA CT $482.56 0283401005003000 ADAMS, STEVEN E 5230 NW MELBA DR $1,063.27 ORD/2025 Utility Services Lien 12-808c 8/19/2025 1 0283401006008000 BITTNER, DANIEL S 4441 NW 52ND TER $324.96 0283401007013000 MARTINEZ, MICHAEL A 5033 NW 52ND ST $979.91 0283401007022000 BARNES, SAVANNAH D 5117 NW 52ND ST $1,412.96 0283401008003000 KAHRE, BRUCE A & OLGA M 5216 NW 52ND ST $1,425.94 0283401008005000 FRANCIS, TRACY 5200 NW 52ND ST $1,056.70 0283401010016000 SULLIVAN, BREANN 5320 NW ARROYO DR $563.58 0283402001014000 WOOD, TRINA M 5130 NW ARROYO DR $4,875.63 0283402002012000 BURKEEN, JENNIFER 5019 NW PUEBLO CT $403.44 0283402002014000 KEE, AMY L 5033 NW PUEBLO CT $1,085.07 0910202002003000 CP OFFICE SUITES LLC 4501 NW OAKLEY AVE $383.20 0910202006001000 SNELL, TRICIA 4543 NW GERONIMO TRL $262.32 0910202006005000 ROSS, DARYL 4527 NW GERONIMO TRL $618.46 0910202006012000 RENO, DONNA 4515 NW GERONIMO TRL $810.66 0911104001001320 BITNER, BRETTON 3232 NW 34TH ST $940.05 0973501001002000 A & I LLC 606 SW WAYNE AVE $642.10 0993204001004000 SHREE RAM LLC DBA COMFORT STES 6213 SW 10TH AVE $567.02 1041703001019000 SPAETH, EMIL S 2527 N KANSAS AVE $416.48 1042004004004000 SONOS 504 NE PARAMORE ST $684.07 1052104004003000 STARTUP, JASON D 1420 NE FOREST AVE $100.96 1082803008006000 SEGURA, MICHAEL 716 NE EMMETT ST $54.69 1083302012001000 MCCAULEY, WAYNE H 101 SE SWYGART ST $369.56 1083402002005000 PAINE, LUKE E 3217 NE SEWARD AVE $448.49 1093101012011000 GMMS LLC 214 SW 4TH ST $308.14 1093102023004000 JOHNSON, LARRY D & HARRIETT D 612 SW TAYLOR ST $54.88 1093102028001000 KANSAS VILLAGE AT OLD TOWN LLC 901 SW 7TH ST $74.40 1093102028013000 KANSAS VILLAGE AT OLD TOWN LLC 900 SW 8TH AVE $74.40 1093102029007000 KANSAS VILLAGE AT OLD TOWN LLC 820 SW 8TH AVE $74.40 1093102032004000 REDMOND, MARSEL S 704 SW TYLER ST $238.00 1093103006008000 H20 HOSPITALITY LLC 832 SW TYLER ST $643.57 1093104016005000 LA FEMME LEGACIES LLC 914 SE MADISON ST $4,209.95 1093202018004000 WIBLE PROPERTY DEVELOPMENT LLC 520 SE 5TH ST $711.36 1093204030007000 CRUZ ALVARADO, JUAN C 612 SE LAKE ST $439.39 1311101001014000 ROTHGEB, ADAM 4340 SE 23RD TER $2,220.05 1311101009012000 MCDONALD, JENNIFER M 4041 SE SHILOH CT $595.21 1311101010011000 BENJAMIN, KATHELINE 4031 SE 23RD TER $1,053.86 1311102003005000 ZIMMERMAN, MICHELLE R 3830 SE 23RD TER $1,057.50 1311102003009000 VARNON, STEFANI R 3806 SE 23RD TER $1,072.13 1311102005021000 VIRGO, TABITHA R 3718 SE 25TH ST $1,837.03 1311102006011000 CRAWFORD, JASON C 2330 SE ALAMAR RD $1,013.23 1311102006022000 MCWILLIAMS, KEELEY A 2341 SE BLAIR CT $646.54 1311102007001000 MORGAN, DEBRA A 2325 SE ALAMAR RD $504.48 1311102007017000 STEELE JR, LARRY E 2343 SE ALAMAR RD $1,215.61 1311103002013000 WURTZ, AARON M 3842 SE HOWARD DR $847.93 ORD/2025 Utility Services Lien 12-808c 8/19/2025 2 1311103002016000 PRITCHETT, SALLY 2537 SE CONNIE DR $1,441.86 1311103003004000 BUSENITZ, BROOKE N 2526 SE ALEXANDER DR $3,189.67 1311103004002000 ZAJIC, MATTHEW 2514 SE BLAIR DR $1,790.76 1311103005009000 GEIST, CHARLES 3640 SE HOWARD DR $1,015.09 1311103010017000 WURTZ, CHRISTINE 3620 SE 27TH TER $137.42 1311103013005000 NICHOLS, MATTHEW D 2835 SE LAKERIDGE CT $1,415.15 1311103013014000 ALBRIGHT, DANIEL K 2830 SE CAPITOL VIEW CT $778.90 1311104001001000 TETUAN, JOE M 2440 SE BENNETT DR $427.82 1311104002041000 FLECK , BROOKE SHANNON 2621 SE SHAWNEE DR $984.55 1311104005002000 KELLEY, SEAN C 4343 SE 25TH ST $283.57 1311104007007000 ALI, JAN L 2620 SE BENNETT DR $860.30 1311104008006000 HOOK, BILL & PAM 4320 SE 26TH TER $584.43 1311104010002000 NAVA, VERONICA 2720 SE SHAWNEE DR $1,381.77 1311203001014000 WATKINS, MICHAEL P 4713 SE 25TH ST $1,329.47 1320401008008000 OWENS, PHILLIP & CHRISTENE L 736 SE GILMORE AVE $64.97 1330502004004000 P & Q ENTERPRISES INC 603 SE 10TH AVE $446.84 1330502012010000 STARDUSTERS CRIME PREVENTION 1135 SE WASHINGTON ST $325.28 1330602008006000 WV & PV LLC 1312 SW WESTERN AVE $421.22 1330701004001000 VAUGHN MANAGEMENT LLC 123 SE 21ST ST $4,330.17 1330801002004000 EMPORIUM HOLDINGS INC 1821 SE 21ST ST $2,524.60 1330801022010000 CORMIER, JANICE 1904 SE 25TH ST $404.36 1330803015002000 HAUS JANITORIAL SERVICE 1225 SE 27TH ST $131.17 1330803016003000 CORMIER, JANICE 1111 SE 27TH ST $373.70 1361401001023000 COCHRAN, CLARENCE 3201 SE DOWNING DR $638.13 1361401002010000 RAMOS JR, HUMBERTO MARIO 2907 SE ARBOR DR $1,302.80 1361401008011000 BURGHART, JUSTIN P 3118 SE ARBOR DR $475.05 1361401009013000 LYONS, EUTOICA T 3130 SE DOWNING DR $914.44 1361402003010000 HUGHES, TAMMY 3816 SE 30TH PARK $1,516.14 1361402006003000 GATEWOOD, RAUL R 3807 SE 30TH PARK $969.37 1361402008013000 KELLER, MICHAEL 3913 SE 32ND PL $1,102.58 1361402011018000 THOMPSON, ROSEMARY 3854 SE 32ND ST $378.04 1361403003006000 KENNARD, ERIC W 3314 SE MEADOWVIEW DR $1,225.81 1361403004006000 MARTIN, PATRICK E 3408 SE PECK CT $1,167.98 1361403005018010 EKLUND, JEANNINE 3412 SE WALNUT DR $630.28 1361403006007000 DAWSON-KUNTZSCH, JORDAN 3512 SE ASHLEY DR $244.65 1361403014001010 HAWS, AMANDA M 3612 SE PECK RD $719.98 1361404003007000 SWAIM, AMANDA M 3926 SE 34TH ST $749.41 1361404004007000 SCHMIDT, KAREN S 4032 SE 34TH ST $1,471.78 1361404006012000 MCNALLY, MARTIN J 4034 SE 34TH TER $905.60 1361404007004000 WILLEY, JENNIFER 3419 SE BURTON ST $1,029.88 1410101007001000 C HILL APARTMENTS LLC 1315 SW LANE ST $93.00 1411201001001000 CARLA HOBBS 801 SW 21ST ST $583.90 1430803010023120 SUNFLOWER APARTMENTS OF 6740 SW MISSION VIEW DR $1,309.53 ORD/2025 Utility Services Lien 12-808c 8/19/2025 3  OTTAWA 1462402001011000 KANSAS CARRIAGE HOUSE LLC 3715 SW WESTVIEW AVE $138.20 1561400004001000 MURRAY, SHAELA A 2905 SW PIERRE ST $333.12 2041800001001000 FUNDING PARTNERS II, LLC 7701 SE ADAMS ST $1,238.20 16 Section 2. That the City Clerk shall certify a copy of this Ordinance and deliver 17 the same to the County Clerk of Shawnee County, Kansas, who shall place the several 18 amounts mentioned in Section 1 of this Ordinance upon the tax rolls of said County to 19 be collected as one tax in the same manner as other taxes and assessments are 20 collected. 21 Section 3. This ordinance shall take effect and be in force from and after its 22 passage, approval and publication in the official City newspaper. 23 PASSED AND APPROVED by the Governing Body ______________________. 24 CITY OF TOPEKA, KANSAS 25 26 27 28 __________________________________ 29 Michael A. Padilla, Mayor 30 ATTEST: 31 32 33 34 ____________________________ 35 Brenda Younger, City Clerk ORD/2025 Utility Services Lien 12-808c 8/19/2025 4  Sylvia Davis, Director of Utilities sdavis@topeka.org Water Treatment Plant, 3245 NW Water Works Dr. Tel: 785-368-4239 Topeka, KS 66606 www.topeka.org The City of Topeka Utilities provide utility services for water, wastewater, stormwater and fire line services to a variety of customers located both inside and outside the city limits. When customer utility bills become delinquent, our normal delinquency controls are to turn off the water service to the customer until the customer makes full payment on the delinquent amounts. However, some customers receive fire line service, wastewater service and/or stormwater service from the City but no water service. This greatly reduces our ability to get the customer to pay delinquent amounts since we cannot shut off their water service. Most of the customers outside the city limits are customers of rural water districts, and the rural water district cannot shut off water service for failure of a customer to pay a bill owed to the City. When a customer does not have a water service to turn off, the utilities have only two options for collection of past due amounts, turn the amounts over to the City’s collection agency or assess a real estate lien. The assessment of real estate liens have proven to be a much more effective means of collecting unpaid utility bills than turning them over to the City’s collection agency. The utilities have traditionally only collected about 36% of the amount turned over to the collection agency compared to approximately 98% collected from real estate liens. Toward the end of July, past due final notices were sent to 146 utility accounts. Of the 146 accounts, 89 have previously been included in a utility lien ordinance. Utilities staff made phone calls to each of the customers who were receiving a past due final notice for the first time to ensure awareness of the possible real estate lien. Following staff’s collection efforts there are now currently 112 accounts (83 repeat) remaining that are being included in the preliminary ordinance. 77 of those accounts are outside city limits and have wastewater (sewer) service provided by the City. There are 35 accounts inside city limits which have delinquent stormwater and/or fireline accounts. All customers are at least 90 days past due in payment of their utility bills. State law permits the City to institute a lien on the property of these customers in order to recover payment for services rendered. ** As is common in years past, payments continue to filter in after the agenda deadline. An updated listing/ordinance will be provided to the council on the evening of 9/9 to ensure that we account for any and all payments received after posting of the notice.  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: Josh McAnarney, DOCUMENT #: Budget and Finance Division Manager SECOND PARTY/SUBJECT: 2026 Operating Budget PROJECT #: CATEGORY/SUBCATEGORY 004 Budgets or Appropriations / 001 Operating Budget - City CIP PROJECT: No ACTION OF COUNCIL: Discussions: 07-15-25; JOURNAL #: 08-12-25; 08-19-25; 08- 26-25 PAGE #: DOCUMENT DESCRIPTION: DISCUSSION related to the City of Topeka 2026 Operating Budget. (Discussions will continue through the months of July, August and September.) VOTING REQUIREMENTS: Discussion only. No action required by the Governing Body. POLICY ISSUE: The City shall adopt an operating budget for each fiscal year and set forth estimated revenues and estimated costs for operations and maintenance, extension and replacement and debt service. STAFF RECOMMENDATION: Discussion item only. No action required by the Governing Body. BACKGROUND: As Staff prepares the proposed budget, there is a need to seek direction from the Governing Body on appropriate options for the 2026 City mill rate. Staff expects property valuations from the County before the meeting which will allow staff to prepare scenarios to discuss with the Governing Body. As discussions continue through the months of August and September the 2026 Proposed Budget and all supplemental information will be available online at https://www.topeka.org/finance/budget/. BUDGETARY IMPACT: The budgetary impact is described in the proposed 2026 budget. SOURCE OF FUNDING: Various City Funds ATTACHMENTS: Description Resolution No. 9708 - City of Topeka RNR (August 26, 2025 GB Meeting) Budget Presentation - City Manager, Legal Department, Human Resources, Office of Inclusive Communities, Information Technology (August 26, 2025 GB Meeting) 2026 City Budget Public Hearing Notice (August 19, 2025 GB Meeting) Budget Presentation - Public Works/Utilities/Planning-Development Services/Budget- Finance/Misc. Non-Departmental (August 19, 2025 GB Meeting) Budget Presentation - Police/Fire/Municipal (August 12, 2025 GB Meeting) FY2026 Proposed Budget Presentation (July 15, 2025 GB Meeting) 2026 City of Topeka Proposed Budget Department Budget Presentations 8/26/2025  Department Budget Presentations: City Manager’s Office City Manager Overview (Pages 40 – 44) 3 FY26 Adjustments Goals for FY26 • Froze Emergency Management Coordinator • Streamline customer service experience and CFO positions • Improve efforts toward excellence in the • Eliminated one Communications & Production provision of government services and Manager position processes • Lobbyist contract projected to increase by • Consistent and Responsive Customer $35,000 Service • FTE breakout: Clerks Office: 3, • Utilize department drone for content Communications: 6, City Managers Office: 5 • Create more social media highlights of city efforts FY25 Accomplishments Budget Details • Created the Office of Inclusive Communities Personnel $2,007,487 • Update existing record retention schedule Non – Personnel $260,358 • Completed 6 Behind the Seal videos TOTAL $2,267,844 Department Budget Presentations: Legal Legal Department Overview (Pages 47 – 50) 5 Overview Goals for FY26 Offers legal services to city departments through three • Reduce legal risk with formal trainings and divisions: Civil Litigation handles claims and defends launch initiatives for educational opportunities, the City; General Government provides legal advice such as a “Lunch and Learn” series and representation; and Criminal Prosecution deals • Advance proactive legislation at the state level with violations of City ordinances in municipal, district, in accordance with the City’s legislative agenda and appellate courts. Total FTEs of 18. • Standardize processes for economic development incentives and create a useful FY25 Accomplishments toolkit for staff and developers • Negotiated several economic development agreements Budget Details • Advocated for our community at the state capitol • Provided trainings to address issues and promote Personnel $1,549,958 legal compliance Non – Personnel $158,960 • In collaboration with HR, reviewed insurance coverage issues and initiated review of worker’s TOTAL $1,708,918 comp and risk claims Legal Department Overview (Pages 47 – 50) 6 General Government • 4 attorneys; 1½ support staff • Handle all contract reviewing and drafting (approximately 600 a year), union negotiations, general legal questions, legal training for departments including the police academy, ordinance drafting, open record responses, committee and other meetings coverage, identifying municipal law trends, and legislative work Legal Department Overview (Pages 47 – 50) 7 Civil Litigation Criminal Prosecution • 2 attorneys; 1 1/2 support staff • 4 attorneys; 5 support staff • At any given time are balancing • Obtained compliance in over 15 to 25 cases in house on a 200 property maintenance code wide range of issues; responsible cases and doubled the number for arbitrations and other union of convictions in 2024; in grievances partnership with KCASDV, • Processed over 200 tort claims in Topeka has become a statewide 2024 model for domestic violence prosecution through specialized training and best practices  Department Budget Presentations: Human Resources Human Resources Overview (Pages 57 – 59) 9 Overview Goals for FY26 The Human Resources Department supports all • Fully complete & implement Tyler – Topeka Together ERP employees by working with the City Manager and HRM module departments to provide recruitment, compensation, benefits, labor relations, risk management, wellness, • Develop management training program training, HRIS administration, and employee • In collaboration with departments review and update recognition, with a total of 14 FTEs. position descriptions to ensure an accurate reflection of current organizational needs regarding minimum Accomplishments for FY25 qualifications • Develop an improved repository system for job descriptions • HRM module phase of the Tyler project on schedule • Finalized RFP for City Healthcare & Benefits • Launched training for Hiring Managers Budget Details • Hired 2 full-time Engineers • Welcomed 11 Interns/Externs in year 2 of Internship Program Personnel $1,656,805 • Partnered with Legal to sponsor 2 H1-B visa employees Non-Personnel $680,917 • Achieved 100% CDL program pass rate (22 employees) TOTAL $2,337,722 • Updated job descriptions • Progressing toward full Personnel Manual restructure Risk Funds Inflows and Outflows 10 Fund Name Inflows (Revenues) Outflows (Expenses) Retirement Reserve Surcharge to Employee Costs Absorbs accrued employee leave and related retirement costs Property & Vehicle Insurance Charges Across Citywide Funds Claim Payments Workers Comp Fund Surcharge to Employee Costs Tracks workers’ compensation claim costs Group Health Insurance Fund Plan Enrollment (85/15) Claim Payments Risk Reserve Fund NA Reimbursement for uninsured City losses Unemployment Fund Surcharge to Employee Costs Accounts for unemployment payments to the State  Department Budget Presentations: Office of Inclusive Communities Office of Inclusive Communities Overview (Pages 45 – 46) 12 Overview FY25 Accomplishments The Office of Inclusive Communities (OIC) works to • City of Topeka Spanish Language Training strengthen community connections by supporting programs and initiatives that encourage understanding, • SMS Texting Service Implementation belonging, and inclusive practices across the community. • National Night Out Coordination The office supports community events, outreach initiatives, educational workshops, and partnerships with • ADA/Programming & Web Rule local organizations to ensure all neighbors feel seen, Assessment heard, and valued. In addition, OIC develops resources • Hired Community Navigator and programs that build trust and collaboration throughout the community. Total of 5 FTEs. Goals for FY26 Budget Details • Youth Leadership Summit Personnel $434,548 • Strengthen Internal Collaboration for Greater Community Impact Non-Personnel $292,495 • 2026 National Night Out Coordination TOTAL $599,298 • Build Impactful Community Partnerships  Department Budget Presentations: Information Technology IT Department Overview (Pages 65 – 67) 14 Mission Statement Budget Details Providing reliable, secure, and innovative Personnel $2,573,463 technology solutions to support the efficient and effective operations of the City Non-Personnel $4,440,494 government, while prioritizing citizen service TOTAL $6,013,957 and data security. Total FTEs of 27. FY26 Adjustments FY25 Accomplishments • Added 1 Deputy Director of Cyber • Anticipate completion of website Security transition • Added Scanning Software ($40,000) • Completed upgrade of Utility billing software • Migrated to new platform for document retention Topeka Geospatial Information Specialists (Pages 65-67) 15 Mission Statement FY25 Accomplishments To efficiently and effectively provide • Vacant Lot Application: Provides visibility to geospatial information and applications. departments of all ‘vacant’ properties within the City These tools, and datasets, should aid city • Landbank Application: Allows the public to see city owned properties that are for sale employees and the public in order to • Road Closure Applications/WAZE Notifications: enhance city operations, improve decision Provides road closures to all navigation routing making and provide enhanced public applications. Public facing apps for PQV and general services. road closures • Energy Dashboard: Built out a dashboard calling out FY26 Goals all energy expenditures by type for all city Facility locations. • Improve and expand city asset and inventory data Budget Details • Redeploy all existing online mapping applications to the current supported GIS Personnel $778,821 platform, in preparation for migration to a Non-Personnel $138,188 .gov domain and enhanced security TOTAL $917,049 standards ERP Upgrade (Pages 65-67) 16 Service Overview Timeline An ERP (Enterprise Resource Planning) system • Launched Enterprise ERP Implementation is a software platform that integrates and in 2024 manages essential business processes like • Next Steps finance, HR, and supply chain, streamlining • Complete configurations of operations and improving decision-making Financial module of Enterprise ERP through centralized data and automated • Export data from existing systems to workflows. be implemented in new systems for Enterprise ERP and Permitting & Licensing modules • Kicked-off HR module • Preparing for Kick-off of Asset Management module • Preparing for configuration of MyCivic portal application Department Budget Presentations 8/26/2025  State of Kansas City NOTICE OF BUDGET HEARING 2026 The governing body of City of Topeka will meet on September 9, 2025 at 6:00 PM in the City Council Chambers, 214 SE 8th Street, Topeka, Kansas, 66603 for the purpose of hearing and answering objections of taxpayers relating to the proposed use of all funds and the amount of ad valorem tax. Detailed budget information is available at www.topeka.org/finance/budget/ and will be available at this hearing. BUDGET SUMMARY Proposed Budget 2026 Expenditures and Amount of 2025 Ad Valorem Tax establish the maximum limits of the 2026 budget. Estimated Tax Rate is subject to change depending on the final assessed valuation. Prior Year Actual for 2024 Current Year Estimate for 2025 Proposed Budget Year for 2026 Proposed Actual Tax Actual Tax Budget Authority Amount of 2025 Estimated FUND Expenditures Rate * Expenditures Rate * for Expenditures Ad Valorem Tax Tax Rate * General 107,545,618 25.554 127,570,984 26.557 156,396,265 45,750,276 28.558 Debt Service 20,232,030 10.717 21,611,803 9.718 29,472,721 12,363,096 7.717 Library Special Liability 2,612,795 0.681 1,536,185 0.681 2,623,900 1,090,615 0.681 Topeka Metropolitan Transit Authority 6,532,718 4.200 6,361,707 4.200 7,103,000 6,728,403 4.200 Special Highway 6,891,912 7,083,000 7,681,698 Special Alcohol & Drug 695,927 746,025 734,996 Alcohol & Drug Safety 9,275 5,742 6,504 Law Enforcement 497,913 551,477 551,477 Transient Guest Tax 2,926,181 2,795,693 3,138,961 Retirement Reserve 1,137,819 1,127,170 3,633,742 Historical Asset Tourism 27,911 Half Cent Sales Tax (JEDO) 14,157,766 21,753,806 22,501,811 Half Cent Sales Tax (Street) 18,491,827 27,914,744 28,467,924 Tax Increment Financing 970,000 901,000 1,065,000 Court Technology 26,035 39,000 250,000 Downtown Improvement 164,175 203,011 203,011 Community Development 1,626,964 1,615,321 1,700,000 Tourism Improvement 356,504 379,247 352,200 Federal Funds Exchange 3,955,000 1,995,000 1,550,000 Facilities 3,778,852 3,508,272 3,555,688 Combined Utilities 112,153,285 110,365,912 120,312,356 Public Parking 2,849,633 3,103,494 3,157,282 Fleet 2,601,226 3,664,128 2,310,636 IT 5,810,263 6,702,768 6,931,006 Opioid Settlement 6,600 0 834,441 Economic Development 44,260 1 1,018,536 NOTO BID 10,544 15,000 17,000 Landbank 0 0 500,000 Non-Budgeted Funds-A 40,038,417 Non-Budgeted Funds-B 28,782 Totals 356,152,321 41.152 351,550,490 41.156 406,098,066 65,932,390 41.156 Revenue Neutral Rate** 35.183 Less: Transfers 31,681,933 16,700,000 20,877,000 Net Expenditure 324,470,388 334,850,490 385,221,066 Total Tax Levied 59,614,364 62,332,728 xxxxxxxxxxxxxxxx Assessed Valuation 1,458,664,253 1,525,051,820 1,602,025,952 Outstanding Indebtedness, January 1, 2023 2024 2025 G.O. Bonds 146,865,000 135,848,023 132,565,000 Revenue Bonds 299,405,000 373,865,000 382,170,000 Other 3,980,000 2,530,000 23,031,902 Lease Purchase Principal 3,348,498 2,394,362 1,348,590 Total 453,598,498 514,637,385 539,115,492 *Tax rates are expressed in mills **Revenue Neutral Rate as defined by KSA 79-2988 Brenda Younger City Official Title: City Clerk Department Budget Presentations 8/19/2025  Department Budget Presentations: Public Works Public Works Flow of Funds 3 100% General Fund Evergy Forestry Engineering Signs/Markings Streetlights Partially General Fund Supported Fleet Facilities Debt Service Fund Fund Fund Non-General Fund Parking Street (Special ½ Sales Taxes Federal Funds Fund Highway Fund) (City & JEDO) Exchange Capital Project Management (Pages 77 – 82) 4 Service Overview Revenue Resources The City faces strategic challenges in Citywide Half-Cent Sales Tax $20,000,000 maintaining its assets, which cost more Countywide Half-Cent Sales Tax $8,400,000 to repair or replace than the revenue it generates. According to the latest asset Federal Funds Exchange $1,600,000 management report, the major assets GO Bonds (Varies by Year) $9,000,000 maintained by Public Works include: Special Highway Fund $6,500,000 • Bridges (2023): 101 TOTAL $45,500,000 • Center Line Miles (2022): 773 • 2022 PCI = 67.71 • Miles of Paved Alleys (2022): 45 • Miles of Curb and Gutter (2019): 918 • Signalized Intersections (2022): 185 • Miles of Sidewalks (2019): 684 Public Works General Fund Overview (Pages 77 – 82) 5 Overview Budget Details (General Fund) The Public Works department has three Engineering & PW Admin $3,294,365 main divisions: Internal Services, which Signs/Markings $1,240,971 maintains, parking, city facilities, and fleet services, Engineering, which Evergy Streetlights $1,885,000 oversees public street projects, inspects Forestry $1,206,085 right-of-way work, manages survey data, TOTAL $7,626,421 and handles bridge inspections and maintenance, and Operations, which maintains streets, signals, lights, signs, forestry, and pavement markings. Total General Fund FTE Count is 43.60. FY26 Adjustments • Added 3 Engineering Tech vehicle purchase ($135,000) Capital Project Management (Pages 77 – 82) 6 2025 Projects 2025 - 2026 Major Projects • Branner Bridge Superstructure • Fairlawn: 23rd to 28th (2025-2026) • NE Curtis Street ; Curtis Flyoff at • 29th Street: Kansas to Adams Including Monroe Street Butcher Creek Bridge (2025-2026) • SW Harrison Street; 8th to 10th • 6th Street: Rice to Golden (2025-2026) • Hi-Crest Neighborhood • Design of Huntoon Street : Gage to • Summerfield Neighborhood Harrison • Signal Projects: • Topeka Boulevard: 15th – 21st (2025- • 21st and Belle 2026) • 21st and Randolph Street Maintenance Special Highway (Pages 77 – 82) 7 Service Overview FY25 Accomplishments The Special Highway fund receives the • Reached nearly full staffing capacity for street motor fuel taxes from the State of Kansas maintenance (4 FTE Vacancy Rate) and pays for street improvements and • Introduced into practice applying brine mix for staffing to maintain those assets throughout winter weather events the City. Total FTE Count is 58. • Filled 36,039 potholes • Swept 2,771 miles of street • Maintained (graded) 87,411linear feet of FY26 Goals aggregate alleys • Start with implementation of SS4A Grant • 7 snow events using 6,396 tons of salt applied to include the upgrade of all school • 320 lane miles pretreated with salt brine solution flashers and signage to meet the latest Budget Details industry standards. • Upgrade street maintenance fleet and Personnel $4,740,172 other equipment • Initiate new training program for motor Non-Personnel $3,041,526 grader and paver TOTAL $7,781,698 Fleet Fund (Pages 77 – 82) 8 Service Overview FY25 Accomplishments The fleet division oversees the management • Delivered upgraded data analysis on and maintenance of city vehicles and vehicle and equipment asset equipment, including police cars, fire trucks, management (AVL) and service vehicles. It is responsible for • Achieved nearly full staffing vehicle procurement, routine maintenance, • Completed relocation of light duty fleet repairs, and fuel management—ensuring all operations assets operate safely and efficiently while maximizing performance and cost- effectiveness. Total FTE Count is 22. FY26 Goals Budget Details • Increase enrollment in the City's vehicle and equipment replacement fund Personnel $2,049,815 • Maintain fleet readiness above 90% Non-Personnel $260,821 • Evaluate EV/Hybrid pilot program TOTAL $2,310,635 Facilities Fund (Pages 77 – 82) 9 Service Overview FY25 Accomplishments The facilities division oversees the • Completed replacement of HVAC systems at maintenance and repair of municipal City Hall and TPAC buildings, offices, and public spaces. It • Replaced various mechanical features at the ensures that facilities are safe, functional, Law Enforcement Center and Fire Department and well-maintained, while also managing budgets and coordinating necessary repairs Facilities and upgrades. Facilities is funded through • Replaced roofs at Fire Stations 4 and 7, TPAC charges allocated across various city funds. penthouses, municipal court and the Water Total FTE Count is 15. Distribution Building • New ADA compliant walkway on the East side of TPAC FY26 Goals • Improve accessibility of City facilities Budget Details through ADA assessment of public facilities Personnel $1,141,710 • Continue Rehabilitation of Fire Stations • Renovation and addition of WWTP Building B Non-Personnel $2,413,978 TOTAL $3,555,688 Department Budget Presentations: Utilities Utilities: Water (Pages 84-87) 11 Overview Budget Details The Water Utility ensures compliance with KDHE standards for safe drinking water, Personnel $11,616,350 serving approximately 174,000 people across Contractual $14,107,235 an 80-square-mile area. Water Services personnel manage all facets of treatment Commodities $11,349,237 and distribution of 7.8 billon gallons of water annually. Capital Outlay $400,000 The total operation and maintenance cost is Debt $13,386,169 approximately $4.1M/100 miles of main. • 1 water treatment plant Other Payments $11,427,100 • 900 miles water main TOTAL $62,286,091 • 12 water towers • 10 pump stations • 57,000 water meters • 16,600 valves • 5,200 hydrants Utilities: Water Services 12 FY25* Accomplishments FY26 Goals • 269 water main breaks repaired • Meet or exceed all KDHE requirements for • 8,996 LF of water mains replaced safe, clean drinking water • 82,588 customers assisted • Continue replacing obsolete style shut off valves • 597 shut off valves and meter box replacements • Improve time required to repair broken water mains • 451,342 bills generated • Implement Lead Service Line service • Billing system upgrade disruption notifications and water filter • New bill design roll out distribution • Reduced number of unknown service lines • Increase electronic customer by more than 10,000 communication • Increase electronic billing by 5% over 2025 *2025 YTD Water Projects 13 2025 Projects 2026 Major Projects • West Plant Basin Rehab • Water Main Replacement/Rehab Projects • Water Treatment Plant Rehab Projects • Transmission Main - SW 21st St. – • West Intake Rehab Construction Buchanan St. to Washburn Ave. • Chemical Building Rehab • I-70 – Fairlawn Rd. & 6th St. • East Plant Basin Rehab Design • Continuation • Water Main Replacement/Rehab • Westboro Neighborhood Projects • Montara Neighborhood • SW Moundview Dr. • Water Treatment Plant Rehab Projects • SW Stonybrook Dr. • East Plant Basin Rehab • SW Boswell Ave. • Design for Old Montara Water Tower • Montara Neighborhood, Phase I Coating • Westboro Neighborhood  Utilities: Stormwater (Pages 88-90) 14 Overview Budget Details The Stormwater Utility oversees 60 square miles of stormwater infrastructure, ensuring compliance with National Pollutant Personnel $2,346,060 Discharge and Elimination System regulations, and maintains inlets, pipes, levees, waterways, and BMP facilities at a cost of Contractual $2,916,533 about $686,600/100 miles. Commodities $380,163 • 16,200 inlets • 4,500 manholes Capital Outlay $500,000 • 420 miles stormwater mains Debt $2,586,555 • 180 miles ditches Other Payments $3,904,300 • 140 miles stream/riverbanks • 22 miles earthen levee TOTAL $12,633,611 • 0.78 miles flood wall • 87 relief wells • 72 closure/drainage structures • 8 pump stations Utilities: Stormwater 15 FY25* Accomplishments FY26 Goals • Termination of EPA’s Order for • Update Stormwater Management Compliance on Consent Program • 5,075 stormwater inlets cleaned • Inspect 10 % of all post-construction • 72,105 LF storm sewer mains cleaned BMPs • 3,578 LF storm sewer mains replaced • Complete public BMP maintenance training ▪ *2025 YTD • Increase amount of storm infrastructure cleaned and maintained Stormwater Projects 16 2025 Projects 2026 Major Projects • Fairlawn Rd from SW 22nd Park to 28th St. • Storm Conveyance Replacement & • Storm Conveyance Replacement & Rehab Projects Rehab Projects • SW Prairie Rd. • NW Reo St. Storm Sewer • SE California Ave. and SE 4th St. Replacement • NW Elm Row Ave. • Continuation • SE 29th St. from Adams St. to • Fairlawn Road California Ave. • SW 6th Avenue • SE 6th St. from Rice Rd. to Golden Ave. • Drainage Correction Projects • SE Virginia Ct. • SW 28th Ter. • Soldier Right Bank to Levee Raise Utilities: Wastewater (Pages 91-93) 17 Overview Budget Details The Wastewater Utility manages Personnel $7,131,334 wastewater collection, treatment, disposal, ensures regulatory Contractual $12,908,950 compliance, and managers the Commodities $2,464,344 Renewable Natural Gas Facility. Capital Outlay $300,000 Approximately 5.2 billion gallons of wastewater are treated annually at a Debt $13,892,026 cost of about $2.7M/100 miles of mains. Other Payments $8,696,000 TOTAL $45,392,654 • 820 miles sanitary sewer mains • 16,000 manholes • 47 pump stations • 2 wastewater treatment plants • 1 renewable natural gas plant Utilities: Wastewater 18 FY25* Accomplishments FY26▪ Goals • 6,896 LF sanitary sewer mains replaced • Increase Land Application or rehabilitated • Maintain compliance with the NPDES • 711,573 LF of sewer mains cleaned Permit Requirements • Reduce maintenance related SSO’s • 8% fewer calls regarding odor complaint compared to 2024 • Work with industrial community partners to reduce impact of high *2025 YTD strength waste on treatment plants Wastewater Projects 19 2025 Projects 2026 Major Projects • Polk-Quincy Viaduct Utility Relocation • Grant Jefferson Pump Station & Force • Emergency Repair Digester #4 Main Rehab • North Topeka WWTP BNR • Shunga Pump Station & Force Main Rehab • Odor Control Projects • OWWTP and NTWWTP treatment • Rockfire Pump Station capacity assessments • Central Park Pump Station • Continue condition assessment of collection system • Oakland WWTP Sludge Thickening  Department Budget Presentations: Planning & Development Services Planning Overview (Pages 68 - 72) 21 Overview Goals for FY26 The mission of the Planning Division is to help • Finalize updates to Parking Code create a vibrant city of lasting value by engaging the community through neighborhood • Update of Brick Sidewalk Policy revitalization, sustainable land use and • Identify sustainable funding source for infrastructure choices, regional transportation Affordable Housing Trust Fund planning, historic preservation, and zoning administration. Total General Fund FTE Count is 10. • Publish 5-year update of Citywide Housing Study FY25 Accomplishments • Completed the Pedestrian Master Plan project Budget Details • Nearing completion of the 10-year update to the 2040 Land Use & Growth Management Plan Personnel $1,323,865 • Completed the East Topeka Development Plan Non - Personnel $116,016 • Secured a $500k EPA Brownfield Planning Grant TOTAL $1,439,880 • Advanced Monroe School Overlay District – World Heritage Nomination  Development Services Overview (Pages 68 - 72) 22 Overview Goals for FY26 The Development Services division includes • Adoption of the 2024 International Building Permits, Inspections, and Licensing. Services Code and International Residential Code include enforcing building codes and • Launch of Tyler Enterprise Licensing & inspecting buildings, structures, and sites to Permitting portal. ensure compliance. Total General Fund FTE Count is 18 FTEs. • Implement IG Inspect iPad tool allowing for real-time inspection data FY25 Accomplishments • Staff trade boards to full capacity • Adopted the 2024 Uniform Plumbing Code Budget Details and Uniform Mechanical Code • Fully implemented bi-annual licensing Personnel $1,858,416 renewals • Maintained 99% on-time inspection Non – Personnel $136,813 completion rate TOTAL $1,995,229 • Transitioning licensing software from CityWorks to Tyler ERP  Housing Services Overview (Pages 68 - 72) 23 Overview Goals for FY26 The Housing Services division includes housing • Continue transitioning Equity Access Shelter rehabilitation and repair, homeless programs, and (EAS) to Built for Zero social services. This consists of the following programs: • Continue implementing findings from the major rehab, emergency repair, accessibility, Impact Homeless Innovation Project Avenues, Equity Access Shelter, Shelter Plus Care and • Complete the 5-year Consolidated Action Plan many more. Total General Fund FTE Count is 7. (2026–2030) • Update analysis of impediments related to the FY25 Accomplishments 5-year Consolidated Plan • Implemented Clarity Homeless Mgmt. Information System (HMIS) in alignment with Built for Zero • Launched $4M HUD Lead Hazard Grant Program Budget Details • Participated in the Pilot One Stop Shop Homeless Resource Center at Let’s Help through Impact Personnel $436,148 Avenues • Implemented Softdocs for real-time digital Non - Personnel $58,352 inspection data TOTAL $494,500 • Updated all MOUs with partner agencies for the Continuum of Care HUD Grant Fee Schedule Adjustments 24 • Increases justified by inflation or to align/streamline existing fees; projected increase of approximately $40,000. • Development Services Contractor Fees 10% Increase. Notable Changes: • New Residential Contractor $400 to $440 • New Contractor Fees (Concrete, Elevator, Framing, Excavation) $300 to $330 • Contractor Renewal Fees (Concrete, Elevator, Framing, Excavation) $200 to $220 • Renewal Trade Contractor: $400 to $440 *These fees reflect the annual cost of licensing  Department Budget Presentations: Finance & Misc. Non-Departmental  Finance Department Overview (Pages 51 – 53) 26 Overview Goals for FY26 The Administrative & Financial Services • Obtain Unmodified Audit Opinion for FY Department encompasses Accounting, 2025 Budget, Payroll, and Contracts and • Create position process manuals for Procurement. It ensures transparency in City positions to make department more finances and purchases, and reports on the resilient to change finances of various divisions, including grants. • Continue to seek opportunities to reduce expense FY25 Accomplishments Budget Details • Obtained Unmodified Audit Opinion for FY 2024 Personnel $2,251,475 • Personnel Cost Savings: Reduction of 4 Non-Personnel $463,867 FTEs over the past year while continuing to TOTAL $2,715,342 maintain responsiveness Miscellaneous Non-Departmental (Pages 94 – 95) 27 Expense Description Amount IT/Facilities Charges $8,793,603 SNCO Prisoner Care Charges $1,500,000 Property Insurance Charges $1,366,731 SAAS/Lawson $1,227,894 Social Service Grants Distributions $590,000 CID Payments $554,760 Cemeteries $294,000 Property Tax Rebate Program $250,000 Lineage $175,000 TPAC $150,000 Downtown Redevelopment Grant $150,000 Franchise Fee Program $130,000 Intellitime $107,500 Eviction Defense Contract $88,000 Pocket Park Maintenance on Kansas Avenue $61,366 LKM & GTP $60,998 NOTO $50,000 ArtsConnect $30,000 Totals $15,579,852 Department Budget Presentations 8/19/2025 Department Budget Presentations 8/12/2025 Department Budget Presentations: Police Topeka Police Department Overview (Pages 73 – 76) 3 Mission Statement Budget Details The mission of the Topeka Police Department Personnel $46,739,172 is to provide a safe community and faithfully serve our citizens with impeccable integrity, Contractual $3,123,345 enduring professionalism and immeasurable Commodities $2,080,698 honor. Capital Outlay $750,533 FY26 Adjustments TOTAL $52,693,748 • Added Staffing Study ($150,000) • Added Lexipol ($40,000) • Added 6 Civilian Positions: 2 PAL, 1 TCALC, 3 for Crime Scene Investigations Unit ($510,000) • Vacancy Credit of 10 Police Officers ($820,000) • Removed 11 positions ($861,000); Assistant Chief, Police Sergeant, Police Detective, two Police Officers in Training, Evidence & Property Technician I, two Police Records Clerks I, Animal Control Officer, Property Maintenance Inspector I, and Office Assistant III. Patrol Bureau (Pages 73 – 76) 4 Service Overview FY25 Accomplishments • Patrol Bureau personnel are the first responders • Upgrade to AXON 4 Body-Worn cameras to emergency situations • Increased Medical Response Capabilities • They assess, act, and coordinate the proper (Advanced IFAK training) for sustaining life until resources necessary for emergency incidents more advanced care arrives • Patrol Bureau proactively patrols areas within the City of Topeka • YTD Calls For Service: approx. 57,000+ • Patrol Bureau FTE – 155 (104 Officers, 20 SGT's, 6 • YTD Call For Service 2024 - 58,000 LT's, 25 Officers in Field Training) Goals for FY26 Budget Details • Continue evaluation of best practice for police response Personnel $23,465,708 • Assess and evaluate new technology for front Non-Personnel $1,875,957 line response • Reduce vacant shifts through innovative return TOTAL $25,341,665 to work and retention projects • To have all officers trained to use Narcan Investigations Bureau (Pages 73 – 76) 5 Service Overview FY25 Accomplishments • Violent crime investigations • Expanded the bureau's capability for a • Investigative focus on State of Kansas data driven approach to reducing violent statutory violations that center on crime. property crime offenses • Onboarded an online crime reporting • Specialized investigations involving crime solutions for local retailers and against children, sex offenses and family community partners. violence • Investigation Bureau FTE - 72 Goals for FY26 Budget Details • Increasing capability to investigate fatal Personnel $11,952,245 non-fatal shootings. Non-Personnel $225,080 • Reduce violent crime across the city of Topeka. TOTAL $12,177,325  Support Bureau (Pages 73 – 76) 6 Service Overview FY25 Accomplishments The Support Bureau delivers comprehensive law enforcement services to include: • Citizens Academy continues to be full- the Fall • Managing property, records and IT infrastructure 2025 class begins Aug 22 while advancing public trust through behavioral • 69th TPD Academy class has 23 recruits- the health, community engagement and school largest in several years resource officers. • Expanded CPOs and Motorcycles for the first • Enhanced traffic safety through our motorcycle and accident investigation units, maintains sanitation and time in several years structural safety in the city through Property Maintenance and strives to be the leading edge of training for the region and our own new officers. Budget Details Support Bureau FTE - 74 Personnel $7,901,434 Goals for FY26 Non-Personnel $1,888,127 • Innovate ways to engage with the community TOTAL $9,789,561 • Ability to expand Support Bureau units to accomplish agency mission • Collaborating with new partners in the city Property Maintenance Unit (Pages 73 – 76) 7 Service Overview FY25 Accomplishments Protect public health and welfare by • Collaborated with Housing Services and enforcing the International Property EAS Program Coordinator to recommend Maintenance Code (IMPC). The IPMC housing alternatives regulates housing, unsafe structures, • Abated 26 encampments, committed 231 sanitation, unlicensed vehicles, weeds, and man-hours, and removed 71.68 tons of graffiti on private property within city limits. trash/rubbish. In contrast 2024 – 45 camps Property Maintenance FTE - 19 – 319 man-hours 7 60.38 tons • Authorized to issue citations for vehicle Goals for FY26 violations parked on unimproved surface • Continuing the transformation of the Budget Details culture of Property Maintenance • Improve the overall quality of structures Personnel $1,559,994 and premises within Topeka • Work with partners to enhance Non-Personnel $890,397 community appearance TOTAL $2,450,391 Department Budget Presentations: Fire Topeka Fire Department Overview (Pages 60 – 64) 9 Mission Statement Budget Details The Topeka Fire Department is committed to Personnel $34,334,355 protecting lives, preserving property, and serving with pride through unwavering Contractual $1,785,551 excellence in fire suppression, rescue, Commodities $968,450 emergency medical services, proactive fire prevention, and impactful public education. Capital Outlay $240,000 TOTAL $37,328,356 FY26 Adjustments • Purchasing replacement air compressors to refill (SCBA) Self-Contained Breathing Apparatus Bottles ($240,000) • Reduced 2 FTEs ($307,000) • Vacancy credit for 7 entry level firefighters and 1 Battalion Chief ($643,000) • Proposed Fire Station Relocation in the 2026 CIP aims to replace aging infrastructure and improve response times Fire Fee Schedule Adjustments 10 • Special Event Permits: $110 fee for events requiring fire/police services; estimated $9,000 annual revenue; covers Fire Dept. review only. • Fire Protection Report Submissions: $5 fee for online fire system report filings; ~2,000 reports/year; estimated $10,000 revenue. • False Alarm Response: Enforcing existing false alarm ordinance; estimated revenue of $23,750 based on prior year. • Burning Permits: Establish fees of $25 for residential permits (valid for one year) and $110 for commercial permits (per burn), with projected annual revenue of approximately $20,000 based on 2023 figures. • Operational and Construction Permits: Implement $100 annual fees per permit in accordance with the 2021 International Fire Code, covering 52 operational and 24 construction activities. Businesses may require multiple permits (e.g., high-piled storage, compressed gas systems, smoke control). Estimated annual revenue is $42,100. • Fire Inspections and Re-Inspections: Introduce fees for re-inspections using a tiered structure based on property size. For businesses not requiring an operational or construction permit, the initial inspection fee will be $100. Projected re-inspection revenue is approximately $42,000 per year. • Projected to generate about $120,000 in total revenue. Fire Operations: Suppression (Pages 60 – 64) 11 Service Overview FY25 Accomplishments Fire department operations encompass fire • Effectively managed the demands of a continuously suppression, rescue, medical services, and growing call volume hazardous materials response, all focused on • Conducted officer development program (ODP) for 15 safeguarding lives, property, and community well- personnel being. • Developed and implemented a comprehensive Operations FTE: 227 Mayday policy for safety and accountability during emergency operations FY26 Goals • Performed Battalion Chief training for Senior Captains • Task Force 1 (TF-1) enrollment for Technical Recue Team • Complete Bluecard style ICS training for all company officers • Reduce average response time for all Budget Details emergent level calls • Continuing recruiting and retention to ensure a Personnel $31,383,154 workforce more reflective of the community as a whole (Camp Courage and Fire Explorer Non-Personnel $2,540,333 Post) TOTAL $33,923,487 Fire Prevention (Pages 60 – 64) 12 Service Overview FY25 Accomplishments • New Fire Inspections software: Implementing new EPL The Topeka Fire Department’s Fire Prevention system (Enterprise Permitting Licensing) to improve Division safeguards the community through expert efficiency fire investigations, comprehensive annual • Joint Apartment Inspections: Partnered with Property occupancy inspections, and impactful public fire Maintenance Division for fire inspections of apartment safety education — all aimed at preventing fires, buildings protecting lives, and preserving property. • Fireworks Stand Inspections: Successfully completed Prevention FTE: 14 inspections of all fireworks stands • Fire Education: Completed fire safety education programs in all USD 501 elementary schools FY26 Goals • New Software: Implemented new fire investigation case management software “Blazestack” • Completion of fire safety program in all USD 501 elementary schools Budget Details • Meet or exceed the national clearance rate for arson investigations with a national average of Personnel $1,713,038 23% • Complete inspection of all apartment complexes Non-Personnel $141,343 with interior hallways per IFC. TOTAL $1,854,381 EMS (Pages 60 – 64) 13 Service Overview FY25 Accomplishments The Topeka Fire Department’s (EMS) Emergency • Completed AEMT training for 7 personnel Medical Service Division provides rapid, high- • Work started with I.T. to build QA/QI database quality emergency medical services with a focus on expanding advanced life support (ALS) care, • 7 personnel recertified as Instructors with American ensuring timely, skilled treatment across the Heart Association in Advanced Cardiac Life Support community. and Basic Life Support • Encapsulated quarterly ALS training with BLS crews • Opened a 7th ALS company located at station 11in North Topeka FY26 Goals Budget Details • Add additional company to ALS response levels Personnel $0 • Enroll additional personnel in AEMT course Non-Personnel $58,049 TOTAL $58,049 Fire Training (Pages 60 – 64) 14 Service Overview FY25 Accomplishments Comprehensive training programs that empower • Hazardous Materials Technicians: 9 personnel trained firefighters with advanced skills, in-depth and certified in Hazmat Technician in 2025 bringing total knowledge of firefighting tactics, safety protocols, number close to 80 and expert equipment used to ensure confident, • New Reporting System: Implemented and trained all effective, and safe emergency response personnel on new NERIS reporting system. operations. • Training Hours: Coordinating delivery of over 60,000 hours Training FTE: 4 of fire and EMS training to department personnel. • Hosting classes with KUFRTI: Hub for certification classes from KUFRTI for TFD personnel and surrounding FY26 Goals departments • Provide training required to meet ISO Budget Details standards and provide education hours to all personnel required to meet EMS continuing Personnel $672,734 education requirements • Increase hands-on training to TFD personnel Non-Personnel $203,331 (both fire and EMS) TOTAL $876,065  Department Budget Presentations: Municipal Court  Municipal Court (Pages 54 – 56) 16 2026 Adjustments FY25 Accomplishments • Adjustments • Probation: Supervised an average of 135 clients per month, bond monitored average of 35 defendants per • Purchase of Tyler Digital Ticketing system month ($130,000) • Property Maintenance: Issued over 50 judgments in LLC • Increase in Public Defender contract cases ($145,550) • Domestic Violence: DOJ Grant funded batterer’s intervention for numerous defendants, added DV pre- • Other Notes trial docket and additional DV trial docket to reduce jail costs • Flat FTEs in 2026 (Total FTEs is 19) • Washburn Law clinic: Appointed students to several court-appointed cases FY26 Goals • Mental Health Court: Averaged 15 participants per month that received mental health services • Gain administrative efficiencies through digital ticketing [customer service, manual data entry] • Look for additional ways to reduce inmate jail Budget Details costs • Add more participants to the Alternative Personnel $1,621,798 Sentencing Court Non-Personnel $576,853 • Revise and update Administrative Hearing procedures TOTAL $2,198,651 Department Budget Presentations 8/12/2025 FY2026 Proposed Budget Presentation July 15th, 2025 Budget Schedule 2 • July 15th – General Fund Budget Overview • August 12th – Police/Code, Fire, and Municipal Court • August 19th – Public Works, Utilities, Planning, Non-Departmental, and Finance • August 26th – RNR Hearing, Legal, HR, CM’s Office, and IT • September 2nd – Budget Public Hearing • September 9th – Open Discussion Date • September 16th – Possible Adoption of Budget Revenue by Category Summary for General Fund 3 Category 2025 Budget Projected 2025 2026 Budget 2027 Projected Property Tax $38,251,392 $39,279,796 $43,779,757 $44,515,324 Motor Vehicle Tax $3,309,405 $3,588,045 $3,657,389 $3,800,000 Sales Tax $40,569,000 $40,752,607 $41,710,350 $42,648,833 Note: The 2025 and 2026 figures reflect PILOTS $5,937,664 $5,930,897 $6,787,247 $6,787,247 a planned Licenses & Permits $1,781,757 $2,162,456 $1,829,164 $1,979,164 spenddown of Franchise Fees $14,331,161 $15,794,235 $16,189,547 $16,612,949 reserves. The Liquor Tax $1,492,050 $1,437,639 $1,469,962 $1,469,962 projected $9.45 Fees For Service $4,426,854 $4,034,243 $4,568,000 $4,597,000 million draw in 2025 Fines $1,275,000 $1,177,427 $1,190,000 $1,190,000 is not shown in the Municipal Court $537,250 $497,175 $478,500 $478,500 "2025 Projected" Special Assessments $340,000 $334,281 $295,000 $287,500 column. Investment Interest $4,335,000 $3,550,454 $2,900,000 $2,075,000 Miscellaneous* $10,984,459 $516,971 $8,130,349 $602,886 Totals $127,570,992 $119,056,226 $132,985,265 $127,044,365 Revenue Sources - Property Taxes & Motor Vehicle Taxes 4 • Property Taxes • Assessed Value Given by SNCO • General Fund Mill Rate = 28.557 out 36.956 Total Mill Rate (Flat Mill Levy) • Projected Total given 96% Collection Rate = $43,580,531 • Delinquency and Neighborhood Revitalization Rebate • Motor Vehicle Taxes • Value Given by SNCO • Total of $4,733,077 • Prorated based off split of mill levy; General Fund = $3,657,389 Revenue Sources – Sales Tax 5 • 2024 General Fund Collections: $39,894,882.92 • Collections through 4 Months (2.25% increase vs. last year) • 2024: $12,727,677 • 2025: $13,014,890 • 2026 Budget Revenue: $41,710,350 • Methodology: 2024 Collections * (1.0225^2) • +/- 1% of Collection Rate = $819,840 Revenue Sources – Franchise Fees 6 Full Name 2024 Actuals 2025 Budget 2025 Projected 2026 Budget 42301-0 - FRANCHISE ONEOK GAS $3,051,977 $2,850,040 $3,457,651 $3,544,092 42302-0 - FRANCHISE EVERGY $11,047,168 $10,324,178 $11,291,165 $11,573,445 42303-0 - FRANCHISE - AT&T $0 $25,718 $0 $0 42304-0 - FRANCHISE COX CABLE $834,342 $860,000 $820,945 $841,470 42305-0 - FRANCHISE MISC TELECOM $194,774 $231,225 $190,770 $195,540 42307-0 - FRANCHISE MISC ELECTRIC $35,329 $40,000 $33,701 $35,000 Totals $15,163,590 $14,331,161 $15,794,235 $16,189,547 Revenue Sources – PILOTs & Fees for Service Items 7 • Administrative Transfer Allocations • Utilities Funds: $3,456,000 was $2,758,164 in 2025 • Parking Fund: $96,000; was $90,852 in 2025 • CID Admin Fees (Varying %) = $185,000 • PILOTs • Utilities Funds: $6,306,000 was $5,496,564 in 2025 • Parking Fund: $204,000 was $136,404 in 2025 Revenue Sources – Liquor Tax from State 8 • 10% Gross Receipts Tax on alcoholic drinks sold by clubs, caterers, drinking establishments, public venues, or temporary permit holders. Revenue Distribution: 70% to local governments (cities/counties) 30% to the State (Except cities under 6,000 population) • Projected Use of City/County Share Given by SNCO ($2.2M): • 1/3 – General Fund: $734,981 • 1/3 – Special Park & Recreation Fund (Transfer to SNCO): $734,981 • 1/3 – Alcohol & Drug Programs Fund: $734,981 Administrative Actions to Income Statement 9 • Material Items Increased Revenue • 2 Mill Shift from Debt Service to General Fund Operations ($3M) • Fee Schedule Adjustments ($200,000) • Increase in Administrative Fee & PILOT Fees to Enterprise Funds ($702,984 & $877,032) • Material Items Reduced Expense Side • Not Charging the General Fund Retirement Reserve Charges ($1.8M) • Not Charging the General Fund Worker’s Comp Charges ($2.5M) General Fund Income Statement Summary 10 • Material Expense Enhancements • TPD Staffing Study & Lexipol General Fund Base Budget $137,469,206 • 6 Civilian FTEs for Police Enhancement Totals $1,305,550 Reduction/Freeze Totals ($5,789,491) • Fire Compressors Net Expense Total $132,985,265 • Digi-Ticket Projected Revenues $125,448,001 • Material Expense Reductions Net Remaining Gap $7,537,264 • No General Fund * 2026 Personnel Budget Assumes 3% COLA for Non- subsidization of Hotel Union Employees • Removed/Reduced 21 FTEs • Froze 20 FTEs General Fund Expense Information 11 Category 2024 Actuals 2025 Budget Projected 2025 2026 Budget 2027 Projected General Fund Personnel $85,766,002 $96,791,772 $97,481,279 $100,999,790 $107,046,246 Internal Service Charges $8,301,213 $9,186,335 $8,964,995 $10,727,210 $11,039,359 Property/Vehicle Insurance Charges $1,037,657 $1,090,500 $1,090,360 $1,588,055 $1,746,861 Evergy Streetlight Charges $1,827,158 $1,949,143 $1,815,012 $1,885,000 $1,900,000 SNCO Prisoner Charges $1,295,528 $1,100,000 $1,406,392 $1,500,000 $1,600,000 SNCO Liquor Tax Pass-Through $717,749 $746,025 $718,820 $734,996 $734,981 Other Contractual $10,112,544 $11,065,224 $10,661,454 $10,614,431 $10,925,865 Commodities $4,531,750 $4,225,719 $3,716,908 $3,476,650 $3,678,938 Capital Outlays $778,415 $1,184,166 $1,201,700 $1,354,033 $1,359,616 Other Payments $551,071 $232,100 $1,339,601 $105,100 $105,000 Totals $114,919,087 $127,570,984 $128,396,521 $132,985,265 $140,136,866 Projected General Fund Reserve Information 12 Categories General Fund Reserve Unassigned Reserve Totals End of 2024 $23,028,432 $13,934,552 $36,962,984 Drawdown in 2025 $0 ($9,450,000) ($9,450,000) Remaining EOY 2025 $23,028,432 $4,484,552 $27,512,984 FY 2026 15% Min. $19,947,790 $0 $0 Available for FY2026 $3,080,642 $4,484,552 $7,565,195 Budget Gap $7,537,264 Total Remaining Reserves above 15% $27,931 $0 $27,931 General Fund Summary 13 1. Proposed Budget Utilizes Reserves to Address 2026 Gap of $7.5M 2. Other Options 1. Reduce Expense Bar 2. Increase Revenue Bar 3. Combination of the Above  Summary – Other Major Funds 14 Other Major Funds 2024 Ending Balance 2025 Ending Balance 2026 Ending Balance 286 – Retirement Reserve $5,596,341 $6,672,149 $3,068,207 291 – Special Highway Fund $2,331,580 $188,836 $0 301 – Debt Service $18,490,145 $17,928,726 $12,926,820 601 – Parking $1,057,079 $878,561 $467,290 613 – Information Technology ($793,456) ($396,545) ($46,481) 614 – Fleet Fund $2,223,037 $2,103,359 $2,661,265 615 – Facilities Fund ($845,336) ($158,519) $343,835 621 – Water Utility $17,105,007 $15,721,730 $14,054,172 623 – Stormwater Utility $5,995,850 $4,575,626 $4,038,213 625 – Wastewater Utility $20,147,185 $20,744,099 $19,752,344 640 – Property & Vehicle Insurance $799,625 $162,280 $331,032 641 – Workers Comp $13,366,552 $14,968,591 $11,308,791 642 – Group Health Insurance $3,650,875 $44,325 $1,029,418 643 – Risk Management Reserve $450,419 $450,419 $0 644 – Unemployment Fund $519,484 $603,737 $527,737 Other Funds Considerations 15 1. Transfer into Health Insurance Fund: $2.2M 1. $1.75M from the Workers Comp Fund 2. $450k from the Risk Reserve Fund 2. Transfer into Special Highway Fund: $2M 1. $2M from Retirement Reserve Fund 3. Parking 1. Expenses are outpacing revenues in this fund 4. IT 1. Chief Information Security Officer position added 2. Scanning software ($40K) Future Policy Considerations 16 1. FY2026 Proposed Budget is balanced 2. FY2027 General Fund projected deficit is $13M 1. Additional Revenue enhancements and Expense reductions will have to be considered to balance future budgets 3. Other Considerations 1. Fully recover costs associated with development permit services (approx. $600k) 2. Sales Tax Initiative 3. Additional transfers from other funds FY2026 Proposed Budget Presentation July 15th, 2025 FISCAL YEAR 2026 OPERATING BUDGET  Page 2 7/11/25 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Topeka Kansas For the Fiscal Year Beginning January 01, 2025 Executive Director  Page 3 7/11/25 Power BI Desktop TABLE OF CONTENTS INTRODUCTION City Manager's Letter - 7 Budget Calendar - 10 FINANCIAL INFORMATION Financial Summary - 12 City Council - 38 Mayor 's Office - 39 City Manager - 40 Office of Inclusive Communities - 45 City Attorney - 47 Finance - 51 Municipal Court - 54 Human Resources - 57 Fire - 60 Information Technology - 65 Planning and Development - 68 Police - 73 Public Works - 77 Utilities - 83 Miscellaneous Non-Departmental - 94 City Funds Overview - 96 APPENDIX Topeka Profile - 140 Debt Schedules -143 Financial Policies - 146 Glossary - 154 Fee Schedule - 157  Page 4 7/11/25 Power BI Desktop GOVERNING BODY Since 2005, the City of Topeka has operated under a Council-Manager form of government. This system of local government combines the strong political leadership of elected officials with the managerial experience of a professional local government manager. The City is governed by a ten-member Governing Body, including a directly elected Mayor and a nine-member City Council elected by district. Governing Body members serve 4-year staggered terms. A City Manager, appointed by the Governing Body, is responsible for the implementation of the Governing Body’s policy and the day-to-day operations of the City. The Governing Body conducts the business of the City by voting on ordinances, resolutions, applications, major plats, zoning petitions, receiving reports, and other items. The Governing Body elects a Deputy Mayor every year, who presides over Council meetings in the absence of the Mayor, makes committee assignments, and chairs various Council committees.  Page 5 7/11/25 Power BI Desktop GOVERNING BODY 1. Karen Hiller 2. Christina Valdivia-Alcalá 3. Sylvia Ortiz 4. David Banks 5. Brett Kell 6. Marcus Miller 7. Neil Dobler 8. Spencer Duncan 9. Michelle Hoferer  Page 6 7/11/25 CITY OF TOPEKA ORGANIZATIONAL CHART CITIZENS OF TOPEKA GOVERNING BODY City Council & Mayor CITY MANAGER Robert Perez POLICE FIRE MUNICIPAL UTILITIES PUBLIC Chris Vallejo Randy Phillips COURT Sylvia Davis WORKS Karan Thadani Steve Groen OIC LEGAL PLANNING & FINANCIAL INFORMATION HUMAN DEVELOPMENT SERVICES TECHNOLOGY RESOURCES Monique Glaudé Amanda Rhiannon Friedman Ben Hart Randi Stahl Alicia Guerrero- Stanley (Interim) Chavez  Page 7 7/11/25 Power BI Desktop CITY MANAGER’S LETTER Honorable Mayor Michael Padilla Members of the Topeka City Council 215 SE 7 Street Topeka, Kansas 66603 Dear Mayor Padilla and City Councilmembers, I am pleased to present the Fiscal Year 2026 (FY26) Budget for your review. This budget is structurally balanced for FY26. Over the past two years and during this budget cycle, we have seen our revenues stabilize compared to the budget—unlike previous years where revenue collections exceeded budget. At the same time, the City's personnel costs have grown since the last budget cycle due to contractual obligations. Due to these factors, the City will use one-time reserves to help balance the FY 2026 Budget. While I am confident this budget will meet the current needs of Topeka residents, policy changes will be necessary in FY27, as these one-time reserves will projected to be depleted. Budget Issues Facing the Governing Body Policy Issues If the City were to adopt the Revenue Neutral Mill Rate (RNR), the initial budget deficit would be approximately $18 million. To avoid this deficit, the City recommends the following actions:  To exceed the RNR rate at a mill rate of 36.956—which is also the current mill rate.  Shift 2 mills from the Debt Service Fund into the General Fund while still maintaining the total mill levy at 36.956. This would generate an additional $3.0 million for General Fund operations.  Suspend charges for Workers’ Compensation and Retirement Reserve due to their strong fund balances.  Assume no General Fund subsidy for Hotel Topeka.  Increase PILOT (Payment in Lieu of Taxes) and administrative fees transferred into the General Fund from Enterprise Funds.  Use the remaining balance in the Unassigned Reserve Fund to help address the projected 2026 deficit.  Draw down the General Fund Reserve to 15% to further offset the 2026 deficit.  Eliminate 19 FTEs from the 2026 budget compared to 2025, and assume a vacancy credit of 21 FTEs within the General Fund. If these actions were accepted the City would be just above its 15% target fund balance at the end of FY26. Economic Factors The City’s overall assessed value has increased by 4.24% from the prior year assessment rate conducted by Shawnee County. This increase in valuation could allow the City an additional $2.7 million in revenue if the current mill rate remains the same at 36.956, compared to the RNR rate of 35.183. Sales tax collections have remained relatively flat in 2025. From January to April, collections totaled $13.0 million, compared to $12.7 million during the same period in 2025. This is a 2.25% increase over the first four months in the previous year. The City anticipates only conservative growth in sales tax revenue in FY26 and beyond. Additionally, a proposed fee schedule adjustment is expected to generate an additional $200,000 in FY26.  Page 8 7/11/25 Power BI Desktop CITY MANAGER’S LETTER Economic Factors Continued Despite increased valuations, expenses are also on the rise. The City is bound by existing union contracts, and inflation continues to drive up costs for services and commodities. Employee healthcare costs alone are projected to rise 16% in FY26, driven by expanded coverage. To help offset property taxes, the City will continue the Property Tax Rebate Program at $220,000. This program, started in 2024, assists eligible residents and will continue to be administered by the CRC, which also manages the Franchise Fee and Utility Rebate programs—streamlining services for residents and staff. Regulatory and Legislative Changes The City remains subject to K.S.A. 70-2088, which requires a public hearing in September if the Governing Body intends to exceed the Revenue Neutral Rate. As this budget assumes the mill levy will exceed the RNR, a hearing will be required. Although several legislative proposals with potential budget implications were introduced during the 2025 session, none were signed into law. Continued discussions on these matters are expected. Fund Overview General Fund The General Fund is the City’s primary operating fund, supporting departments such as the City Council, Mayor, Police, Fire, Public Works, and others. It represents about one-third of the citywide budget, with FY26 planned expenditures of $133.0 million—an increase of 4% from FY25’s $127.6 million. Personnel expenses account for 76% of the General Fund and increased by 4.2% or $4.2 million. This includes finalized union contracts and a 3% cost-of-living pool for non-union employees. Non-personnel expenses rose 4.0% or $1.2 million, primarily due to inflationary pressures. This year’s General Fund increase is supported by one-time reserve funds, position freezes, and targeted reductions. Unlike in previous years, the City is no longer projecting significant growth in sales tax revenue— only a modest 2.25% increase is anticipated for 2026. However, at the time this proposed budget was developed, only four months of sales tax collections were available. Revenue projections will be updated as budget discussions continue. Utility Funds The Water, Stormwater, and Wastewater Utilities funds reflect rate increases approved in 2023 and continue to target a 150-year infrastructure replacement cycle. The City is drawing down reserves in line with previous discussions. Beginning in 2024, the General Fund reduced its annual Payment in Lieu of Taxes (PILOT) from the Utilities funds from $7.5 million to $5.5 million. However, in 2026 that figure has increased $810,000 to $6,306,000. Internal Service Funds Internal Service Funds, such as Information Technology, Fleet, and Facilities, are funded by internal charges to departments. Charges have been increased in 2026 to help bring the cash flow statements above $0 for facilities and IT.  Page 9 7/11/25 Power BI Desktop CITY MANAGER’S LETTER Citywide Half-Cent Sales Tax Fund The City levies a half-cent sales tax dedicated to street, curb, gutter, and sidewalk repair. The 2026–2035 Capital Improvement Plan (CIP) will be approved alongside this budget. This budget features an increase in infrastructure spending with an additional $2.5 million going towards the Pavement Management Program. Risk Funds Property insurance costs increased by 30% over FY25, while health insurance costs rose by 16%. In 2024, the City transitioned to self-insuring vehicle claims and established a dedicated Vehicle Claims Fund, resulting in a $90,000 increase in vehicle insurance expenses. As previously noted, healthcare claims continue to rise, and for the past two years, revenue in the Health Insurance Fund has not kept pace with expenses. To maintain solvency through 2026, the City will need to closely monitor the fund and increase revenue to cover ongoing claim payouts. To help spread the financial impact over multiple years, the City is infusing approximately $2.2 million into the Health Insurance Fund to reduce the required premium increase in the first year. Other Funds Another major fund that will present a policy challenge for the Governing Body in 2026 is the Special Highway Fund. The fund balance is projected to be approximately $200,000 by the end of 2025, while revenues remain stagnant. To address the projected $2,000,000 deficit in 2025, the City is proposing an equal transfer from the Retirement Reserve Fund to fill the gap between revenues and expenses. Other Policy Considerations The FY26 budget uses one-time reserves to balance the operating budget, a strategy that will not be available in FY27 and FY28. The City is actively evaluating long-term revenue enhancements and cost reductions to establish a sustainable fiscal path. Conclusion Decreasing revenue growth, rising core expenses, inflation, and deferred capital needs continue to challenge the City’s financial health. City management remains committed to addressing these issues and supporting the Governing Body in achieving long-term fiscal sustainability. Respectfully submitted,  Page 10 7/11/25 FY26 BUDGET PUBLIC MEETINGS CALENDAR JULY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 AUGUST M T W R F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SEPTEMBER M T W R F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16* 17 18 19 20 21 22 23 24 25 26 27 28 30 31 *Anticipated budget adoption date  Page 11 7/11/25 FISCAL YEAR 2026 OPERATING BUDGET CALENDAR May • 1st - Budget Kickoff June • 5th - Department budgets due • Mid-June - Receive property value estimate • 27th - Finalization of Department budget proposals July • 1st - Revenue Neutral Rate (RNR) Initial Discussion • 8th - RNR and Public Budget hearing date set and Budget presented to City Council • 15th - Budget Overview presented to City Council August • 12th, 19th and 26th - Budget presented to City Council, continued • 26th - RNR Public Hearing September • 2nd - Resolution for RNR Roll Call Vote and Public Budget Hearing • 9th - Budget Presentation Wrap-Up • 16th - Budget Adoption Vote  Page 12 7/11/25 FINANCIAL SUMMARY  Page 13 7/11/25 Power BI Desktop FINANCIAL SUMMARY Expenditures Glossary The purpose of this section is to describe the major expenditure types for all funds. These major expenditures are divided into six categories: Capital Outlay, Commodities, Contractual, Debt, Other Payments, Personnel. Capital Outlay: Capital Outlay expenditures include payments that are made for land, building improvements, furniture, motor vehicles, computer software, tools, and equipment. Commodities: Commodities include materials for asphalt, rock, sand, salt, insecticide, fuel, chemicals, and office supplies. Contractual: Contractual costs are expenditures related to the operations of the City. They include items such as property insurance premiums, utility costs, printing services, rent, and maintenance services. Debt: Debt expenditures include the costs of principal and interest for all current outstanding debt and any debt obligations refinanced during the fiscal year. Other Payments: Other Payments include expenditures for debt service payments and operating transfers. The types of expenditures in this category consist of transfers between funds and debt payments that are paid by the Utilities, Parking, and Debt Service funds. Personnel: Personnel costs are expenditures related to employee compensation, including employee benefit costs such as the City’s contribution for retirement, social security, and health insurance.  Page 14 7/11/25 Power BI Desktop FINANCIAL SUMMARY Revenues Glossary The purpose of this section is to describe the major revenues of the City. The major revenue sources fall into nine categories: Fees for Service, Franchise Fees, Intergovernmental Revenue, Licenses & Permits, Miscellaneous, Municipal Court, PILOTs, Special Assessments, and Taxes. Fees for Service: Fees for Service revenues are those collected in return for a service provided by the City such as water, stormwater, wastewater, and parking. Franchise Fees: Franchise Fees are revenue generated from agreements between the City and local utilities for the use of rights-of-ways. These agreements result in 5-6% of the utility's revenue due to the City. Intergovernmental Revenue: Intergovernmental Revenue is revenue collected by the City that comes from other government agencies such as the State of Kansas and Shawnee County. Licenses & Permits: Licenses and Permits are revenues related to various permitting and licensing services available in the City Clerk and Development Services divisions. These include business licenses and development permits. Miscellaneous: Miscellaneous revenue is all other revenues collected by the City that is not otherwise assigned to a category in this list. Municipal Court: Municipal Court revenue are those fines and fee assessed and collected by the City's judicial system. PILOTs: Payments in Lieu of Taxes (PILOTs) are payments made to the City by various organizations or agencies based on agreements. In these agreements, the City may have granted tax abatements, and PILOTs are a portion of the taxes that may be due to the City. Special Assessments: Special Assessment revenue are the taxes levied against property owners inside an approved improvement district that provide for the construction of certain public projects such as water and sewer lines or streets. Taxes: Tax revenues include ad valorem (property) tax, sales taxes, and motor vehicle tax. Property tax is derived from tax levied on real property, personal property, and state assessed utilities. The City receives three sales taxes, two for direct operations and one for countywide purposes.  Page 15 7/11/25 Power BI Desktop CITYWIDE FUND DETAILS Citywide Funds: Detailed Four Year Summary Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $397,885,967 $475,001,435 $363,806,536 $383,738,410 Fees For Service $127,910,623 $144,175,260 $149,897,065 $159,677,571 Sales Tax $79,429,067 $82,625,539 $82,526,552 $86,456,800 Ad Valorem Tax $56,495,487 $59,525,134 $60,303,058 $64,065,805 Franchise Fees $15,263,008 $15,199,441 $14,365,512 $16,223,898 Intergovernmental Revenue $31,380,047 $38,363,586 $14,709,470 $15,037,734 Miscellaneous $46,272,074 $94,926,357 $12,565,359 $13,813,549 PILOTS $8,027,067 $6,103,720 $6,040,664 $6,912,247 Motor Vehicle $5,555,993 $5,480,404 $5,151,821 $5,271,312 Investments from Interest $16,130,411 $17,165,160 $5,808,000 $5,160,400 Special Assessments $4,225,091 $4,330,372 $4,219,253 $3,896,930 Transient Guest Tax $3,283,923 $3,130,089 $4,156,275 $3,325,000 Licenses & Permits $1,820,289 $2,005,913 $1,869,257 $1,846,664 Fines $1,518,206 $1,427,503 $1,590,000 $1,505,000 Municipal Court $574,681 $542,957 $604,250 $545,500  Expenses ($365,741,442) ($418,579,927) ($399,241,628) ($416,073,389) Capital Outlay ($10,113,331) ($5,228,242) ($3,259,466) ($2,864,333) Commodities ($17,151,557) ($21,059,671) ($19,324,648) ($20,107,098) Other Payments ($52,282,724) ($61,372,240) ($40,635,411) ($37,758,675) Debt ($29,389,474) ($48,407,850) ($49,891,602) ($51,616,934) Personnel ($109,266,497) ($115,975,454) ($133,804,876) ($138,924,158) Contractual ($147,537,859) ($166,536,469) ($152,325,625) ($164,802,191) Total $32,144,525 $56,421,509 ($35,435,091) ($32,334,979)  Page 16 7/11/25 Power BI Desktop CITYWIDE FUND DETAILS Expenditure Summary for Citywide Funds Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($116,007,107) ($118,403,646) ($127,570,984) ($132,985,265) 102 - Unassigned Reserve Fund ($1,998,061) ($15,374,383) ($6,500,000) 110 - Capital Assets $0 $0 216 - Downtown Bus Improv Dist ($194,957) ($164,176) ($203,011) ($203,011) 217 - Topeka Tourism Bid ($369,397) ($356,781) ($379,247) ($352,200) 218 - Noto Business Improve District ($5,006) ($5,744) ($15,000) ($17,000) 220 - Tif (Tx Increm Fin) College Hl ($2,200) ($2,527) ($251,000) ($5,000) 227 - Court Technology Fund ($44,013) ($26,035) ($70,000) ($250,000) 228 - Special Alcohol Program ($567,661) ($695,927) ($746,025) ($734,996) 229 - Alcohol & Drug Safety ($115,786) ($9,275) ($5,743) ($5,166) 231 - Parkland Acquisitions ($17,886) ($11,173) 232 - Law Enforcement ($463,750) ($497,913) ($551,477) ($551,477) 236 - Special Liability ($1,015,460) ($1,501,796) ($1,536,185) ($1,639,785) 271 - Transient Guest Tax ($2,347,597) ($2,233,723) ($2,018,469) ($2,375,000) 272 - Tgt - Sunflower Soccer ($283,313) ($282,880) ($294,254) ($288,961) 273 - Transient Guest Tax (New) ($468,903) ($409,578) ($482,970) ($475,000) 274 - .50% Sales Tax (State To Jedo) ($11,608,064) ($11,889,918) ($11,956,306) ($12,500,000) 275 - 0.5% Sales Tax (Jedo Proj) ($7,356,405) ($2,267,849) ($9,798,500) ($10,002,811) 276 - Federal Funds Exchange ($499,400) ($4,355,000) ($2,215,000) ($1,550,000) 286 - Retirement Reserve ($1,492,940) ($1,137,818) ($1,127,170) ($3,633,742) 287 - K P & F Rate Equalization $0 ($107,804) 289 - Historic Asset Tourism ($12,930) ($29,711) 291 - Special Street Repair ($6,165,267) ($6,891,912) ($8,274,449) ($7,781,698) 292 - Sales Tax Street Maint ($17,440,245) ($18,491,826) ($28,124,454) ($28,468,024) 294 - Cid - Holliday Square ($121,348) ($105,956) ($124,989) ($110,000) 295 - Cid - 12Th & Wanamaker ($294,834) ($345,489) ($306,628) ($345,000) 296 - Cid - Cyrus Hotel ($125,884) ($123,034) ($130,919) ($135,000) 297 - Cid - Se 29Th ($92,283) ($106,768) ($95,513) ($115,000) 298 - Wheatfield Fund ($354,724) ($343,523) ($368,913) ($350,000) 299 - City Donations And Gifts ($1,125) ($999,800) ($1,073,675) 301 - Debt Service ($20,558,785) ($20,232,030) ($21,611,803) ($21,395,721) 400 - Economic Development ($326,720) ($374,683) ($343,056) ($375,000)  Page 17 7/11/25 Power BI Desktop CITYWIDE FUND DETAILS Expenditure Summary for Citywide Funds Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  401 - Sherwood Cid ($323,961) ($204,137) ($190,623) ($210,000) 402 - Tif - Sherwood Crossing ($119,021) ($95,479) ($150,000) ($150,000) 403 - Tif - Wheatfield ($302,896) ($869,692) ($500,000) ($910,000) 404 - Cid - Downtown Ramada Inn ($56,373) ($45,584) ($59,191) ($60,000) 406 - Cid - South Topeka ($91) 407 - Eastgate #4 Rhid ($50,000) ($50,000) 499 - Economic Dev - Clearing Fund ($31,000) ($16,000) 500 - Metro Trans Authority ($5,983,690) ($6,532,718) ($6,658,710) ($6,993,044) 601 - Public Parking ($3,360,066) ($3,449,216) ($3,462,690) ($3,157,281) 613 - Information Technology ($5,037,524) ($7,666,532) ($6,702,768) ($6,931,006) 614 - Fleet Management ($2,401,915) ($2,597,423) ($3,664,128) ($2,310,635) 615 - Facilities Operations ($3,013,444) ($3,541,047) ($3,509,272) ($3,555,688) 621 - Water Utility ($43,758,166) ($61,007,180) ($56,528,377) ($62,286,091) 623 - Stormwater Utility ($10,834,838) ($14,625,520) ($12,727,224) ($12,633,611) 625 - Wastewater Fund ($41,706,640) ($53,521,430) ($41,111,311) ($45,392,654) 640 - Property & Vehicle Insurance ($2,724,191) ($3,222,675) ($2,939,841) ($3,901,500) 641 - Workers Comp Self Ins ($2,637,560) ($1,532,629) ($2,434,217) ($3,859,800) 642 - Group Health Insurance ($15,070,873) ($17,258,753) ($17,657,459) ($22,296,882) 643 - Risk Management Reserve ($875) ($2,000) ($467,000) 644 - Unemployment Comp ($21,993) ($22,071) ($81,442) ($81,000) 700 - Hud Grants ($5,877,614) ($5,781,079) ($3,850,493) ($3,854,820) 710 - Other Grants ($1,195,522) ($2,113,916) ($1,071,802) ($989,691) 720 - Public Health Emergency Response ($15,735,578) ($17,720,129) 730 - Opioid Settlement Fund ($6,600) ($6,600) ($362,546) ($834,441) 740 - Economic Development Fund ($500,000) ($44,260) ($538,356) ($900,000)  Page 18 7/11/25 Power BI Desktop CITYWIDE FUND DETAILS Expenditure Summary: Total Citywide Funds by Category Object Category 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Contractual ($147,537,859) ($166,536,469) ($152,325,625) ($164,802,191) Purchased Services ($73,573,683) ($76,387,379) ($79,567,953) ($86,610,018) Individual & Contract Services ($32,922,741) ($44,050,823) ($28,312,892) ($30,223,171) Contributions to Agencies ($10,224,659) ($10,965,676) ($11,065,205) ($11,563,040) Maintenace ($8,512,255) ($11,943,882) ($10,796,766) ($11,256,178) Utilities ($9,381,562) ($9,898,621) ($9,901,460) ($10,988,837) Insurance ($5,868,389) ($6,828,389) ($7,309,258) ($8,999,847) Grants ($5,366,602) ($4,892,541) ($3,046,275) ($3,061,275) RENTS ($936,170) ($856,243) ($1,528,228) ($1,412,588) Miscellaneous ($751,797) ($712,916) ($797,588) ($687,238)  Personnel ($109,266,497) ($115,975,454) ($133,804,876) ($138,924,158) Compensation ($77,695,928) ($78,502,854) ($93,954,789) ($100,632,308) Benefits ($31,413,703) ($37,321,381) ($39,754,196) ($38,209,660) Allowances and Reimbursements ($156,866) ($151,220) ($95,890) ($82,190)  Debt ($29,389,474) ($48,407,850) ($49,891,602) ($51,616,934) Debt Services ($29,389,474) ($48,407,850) ($49,891,602) ($51,616,934)  Other Payments ($52,282,724) ($61,372,240) ($40,635,411) ($37,758,675) Operational Transfers ($28,976,060) ($38,143,202) ($35,321,405) ($34,589,000) Other Costs ($24,193,306) ($23,364,989) ($5,221,506) ($3,169,175) Clearing $886,643 $135,951 ($92,500) ($500)  Commodities ($17,151,557) ($21,059,671) ($19,324,648) ($20,107,098) Supplies ($17,151,557) ($21,059,671) ($19,324,648) ($20,107,098)  Capital Outlay ($10,113,331) ($5,228,242) ($3,259,466) ($2,864,333) Capital Outlay ($10,113,331) ($5,228,242) ($3,259,466) ($2,864,333) Total ($365,741,442) ($418,579,927) ($399,241,628) ($416,073,389)  Page 19 7/11/25 Power BI Desktop CITYWIDE FUND DETAILS Revenue Summary for Citywide Funds Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund $116,085,443 $114,928,383 $127,570,992 $132,985,265 102 - Unassigned Reserve Fund $11,706,274 $4,134,894 216 - Downtown Bus Improv Dist $178,715 $125,784 $184,920 $203,011 217 - Topeka Tourism Bid $369,551 $352,197 $384,333 $352,200 218 - Noto Business Improve District $12,650 $12,700 $15,000 $17,000 220 - Tif (Tx Increm Fin) College Hl $2,165 $2,527 $251,000 $5,000 227 - Court Technology Fund $26,332 $25,442 $25,000 $25,000 228 - Special Alcohol Program $723,737 $717,749 $746,025 $734,996 229 - Alcohol & Drug Safety $16,936 $10,976 $22,000 $22,000 231 - Parkland Acquisitions $13,149 $11,106 232 - Law Enforcement $459,915 $325,313 $189,000 $189,000 236 - Special Liability $1,164,897 $1,253,948 $1,059,376 $1,121,832 271 - Transient Guest Tax $2,347,597 $2,238,852 $2,972,974 $2,375,000 272 - Tgt - Sunflower Soccer $478,031 $454,169 $602,920 $475,000 273 - Transient Guest Tax (New) $458,296 $437,067 $580,381 $475,000 274 - .50% Sales Tax (State To Jedo) $11,608,064 $11,889,918 $11,956,306 $12,500,000 275 - 0.5% Sales Tax (Jedo Proj) $8,290,170 $10,238,658 $7,760,018 $9,445,170 276 - Federal Funds Exchange $1,738,080 $1,557,504 $1,600,000 $1,665,000 286 - Retirement Reserve $2,177,006 $2,348,346 $1,930,000 $30,000 287 - K P & F Rate Equalization $242 ($505) 291 - Special Street Repair $5,711,469 $5,634,311 $5,204,250 $7,503,130 292 - Sales Tax Street Maint $20,811,318 $21,610,455 $20,511,907 $21,447,280 294 - Cid - Holliday Square $121,015 $103,872 $124,645 $110,000 295 - Cid - 12Th & Wanamaker $293,643 $340,180 $305,388 $345,000 296 - Cid - Cyrus Hotel $125,311 $121,325 $130,324 $135,000 297 - Cid - Se 29Th $91,830 $105,514 $95,044 $115,000 298 - Wheatfield Fund $353,787 $338,517 $367,939 $350,000 299 - City Donations And Gifts $249,800 $75,000 301 - Debt Service $22,275,286 $23,509,184 $19,316,996 $16,393,815 400 - Economic Development $325,585 $370,385 $341,864 $375,000  Page 20 7/11/25 Power BI Desktop CITYWIDE FUND DETAILS Revenue Summary for Citywide Funds Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  401 - Sherwood Cid $182,499 $201,594 $191,623 $210,000 402 - Tif - Sherwood Crossing $117,986 $145,659 $150,000 $150,000 403 - Tif - Wheatfield $573,367 $869,692 $500,000 $910,000 404 - Cid - Downtown Ramada Inn $55,709 $45,575 $58,494 $60,000 407 - Eastgate #4 Rhid $50,000 $50,000 499 - Economic Dev - Clearing Fund $81,500 $21,500 500 - Metro Trans Authority $5,983,690 $6,532,718 $6,658,710 $6,993,044 501 - Payroll Clearing ($1,383) 561 - Law Enforcement Trust $45,605 $4,043 601 - Public Parking $3,662,896 $2,505,021 $2,461,570 $2,746,010 613 - Information Technology $4,134,913 $5,970,956 $6,957,278 $7,281,070 614 - Fleet Management $2,554,209 $2,905,620 $3,039,000 $2,868,541 615 - Facilities Operations $1,440,838 $3,878,840 $3,520,000 $4,058,042 621 - Water Utility $55,141,766 $55,416,036 $55,145,100 $60,613,500 623 - Stormwater Utility $11,876,617 $12,870,716 $11,307,000 $12,096,200 625 - Wastewater Fund $39,469,335 $42,824,063 $41,708,225 $44,400,900 640 - Property & Vehicle Insurance $2,793,262 $2,780,224 $3,000,000 $4,070,252 641 - Workers Comp Self Ins $3,679,364 $3,830,732 $3,146,224 $200,000 642 - Group Health Insurance $13,387,101 $15,574,715 $16,146,000 $22,179,007 643 - Risk Management Reserve $24,387 $28,026 $15,000 644 - Unemployment Comp $102,556 $111,487 $81,565 $5,000 700 - Hud Grants $5,960,461 $5,673,569 $4,350,000 $4,350,000 710 - Other Grants $1,218,958 $1,353,025 $1,087,145 $1,087,145 720 - Public Health Emergency Response $15,890,089 $17,677,159 730 - Opioid Settlement Fund $369,621 $438,941 740 - Economic Development Fund $500,000 $27,442  Page 21 7/11/25 Power BI Desktop SCHEDULE OF FUND BALANCES Fund Search 2024 Ending Projected 2025 Ending Projected 2026 Ending Balance Balance Balance  101 - General Fund $23,028,432 $23,028,432 $19,975,720 102 - Unassigned Reserve Fund $13,843,107 $4,484,552 $0 216 - Downtown Bus Improv Dist $60,972 $0 $0 217 - Topeka Tourism Bid ($277) $0 $0 218 - Noto Business Improve District $14,600 $0 $0 227 - Court Technology Fund $239,730 $225,730 $730 228 - Special Alcohol Program $225,883 $225,883 $225,883 229 - Alcohol & Drug Safety $9,171 $25,428 $42,062 232 - Law Enforcement $1,583,390 $1,265,810 $903,333 236 - Special Liability $2,996,713 $2,472,923 $1,954,970 271 - Transient Guest Tax $57,244 $0 $0 272 - Tgt - Sunflower Soccer $702,779 $431,440 $617,479 273 - Transient Guest Tax (New) $93,553 $0 $0 274 - .50% Sales Tax (State To Jedo) $0 $0 $0 275 - 0.5% Sales Tax (Jedo Proj) $21,116,143 $21,684,346 $23,826,450 276 - Federal Funds Exchange $610,948 $205,976 $320,976 286 - Retirement Reserve $5,596,341 $6,672,149 $3,068,207 289 - Historic Asset Tourism $29,711 $0 $0 291 - Special Street Repair $2,331,580 $188,836 $0 292 - Sales Tax Street Maint $39,812,281 $34,759,722 $27,738,979 293 - Tif (Tx Increm Fin) Eastgate $0 $0 $0 294 - Cid - Holliday Square $0 $0 $0 295 - Cid - 12Th & Wanamaker $0 $0 $0 296 - Cid - Cyrus Hotel $0 $0 $0 297 - Cid - Se 29Th $0 $0 $0 298 - Wheatfield Fund $0 $0 $0 299 - City Donations And Gifts $1,073,675 $1,073,675 $0 301 - Debt Service $18,490,145 $17,928,726 $12,926,820 400 - Economic Development $0 $0 $0 401 - Sherwood Cid $0 $0 $0 402 - Tif - Sherwood Crossing $0 $0 $0 403 - Tif - Wheatfield $0 $0 $0 404 - Cid - Downtown Ramada Inn $0 $0 $0 405 - South Topeka Tif $0 $0 $0 406 - Cid - South Topeka $0 $0 $0 407 - Eastgate #4 Rhid $0 $0 $0 499 - Economic Dev - Clearing Fund $0 $0 $0 500 - Metro Trans Authority $0 $0 $0  Page 22 7/11/25 Power BI Desktop SCHEDULE OF FUND BALANCES Fund Search 2024 Ending Projected 2025 Ending Projected 2026 Ending Balance Balance Balance  601 - Public Parking $1,057,079 $878,561 $467,290 613 - Information Technology ($793,456) ($396,545) ($46,481) 614 - Fleet Management $2,223,037 $2,103,359 $2,661,265 615 - Facilities Operations ($845,336) ($158,519) $343,835 621 - Water Utility $17,105,007 $15,721,730 $14,054,172 623 - Stormwater Utility $5,995,850 $4,575,626 $4,038,213 625 - Wastewater Fund $20,147,185 $20,744,099 $19,752,344 640 - Property & Vehicle $799,625 $162,280 $331,032 Insurance 641 - Workers Comp Self Ins $13,366,552 $14,968,591 $11,308,791 642 - Group Health Insurance $3,650,875 $44,325 $1,029,418 643 - Risk Management Reserve $450,419 $450,419 $0 644 - Unemployment Comp $519,484 $603,737 $527,737 730 - Opioid Settlement Fund $823,946 $823,946 $0 740 - Economic Development $1,021,537 $1,021,537 $121,537 Fund  Page 23 7/11/25 Power BI Desktop GENERAL FUND DEPARTMENTS Expenditure Summary for General Fund Departments Department Name 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  Police Department ($42,839,436) ($45,499,005) ($54,500,451) ($52,693,748) Fire Department ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356) Misc. Non - Departmental ($5,032,312) ($7,665,834) ($4,428,652) ($15,579,852) Public Works ($6,790,654) ($7,704,246) ($8,350,043) ($7,626,421) Planning Department ($2,749,575) ($3,696,895) ($4,290,577) ($3,929,609) City Manager ($1,784,926) ($2,022,940) ($3,459,587) ($2,867,141) Financial Services ($14,867,862) ($6,449,284) ($3,357,199) ($2,715,342) Neighborhood Relations/Code ($2,374,631) ($2,285,176) ($2,756,542) ($2,600,391) Enforcement Human Resources ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722) Municipal Court ($1,700,440) ($1,880,330) ($2,166,015) ($2,198,651) City Attorney ($1,403,471) ($1,652,780) ($1,817,471) ($1,708,918) Park And Recreation Pass-Through ($723,737) ($717,749) ($746,025) ($734,996) City Council ($363,489) ($436,164) ($509,116) ($498,277) Mayor's Office ($148,087) ($169,106) ($190,140) ($165,839) Topeka Zoological Park ($800,894) ($111,826) Total ($116,007,107) ($118,403,646) ($127,570,984) ($132,985,265)  Page 24 7/11/25 Power BI Desktop TAX REVENUE BREAKDOWN Tax Revenue The purpose of this section is to breakdown the tax revenue the City of Topeka receives. The City receives four main types of tax revenue: Ad Valorem Tax, Sales Tax, Motor Vehicle Tax, and Transient Guest Tax. Ad Valorem (Property Taxes): The Ad Valorem Tax is one of the largest single revenue streams available to Kansas cities. These revenues are derived from taxes levied on real property, personal property, and state assessed utilities. The Shawnee County Appraiser assigns values to real and personal properties, while the State of Kansas assigns values to state assessed utilities. The City maintains three taxing funds: the General Fund, Debt Service Fund, and Special Liability Fund. Sales Tax: The City of Topeka receives three sales taxes - two for direct operations and one for countywide purposes. In addition to those, the City also manages sales tax for the payment of debt service and pay-as- you-go community improvement districts. The two sales taxes that are utilized for operations are a 1 cent sales tax for the General Fund and a 1/2 cent sales tax utilized for existing street maintenance. Motor Vehicles: The State of Kansas collects taxes when an applicant applies for title on a motor vehicle, trailer, all-terrain vehicle, boat, or outboard motor (unit), regardless of the purchase date. Revenue projections are received from the County. Transient Guest Tax: The Transient Guest Tax (TGT) is charged on hotel nights within the city. The City Council sets the tax rate. The TGT is closely tied to the same factors as sales tax and is sensitive to the broader economy. Note: Chart includes the General Tax Summary Fund (101), Special Liability (236), 2024 Actuals 2025 Budget 2026 Budget Transient Guest Taxes (271-273), and Debt Service (301) $86M $83M $83M $80M $64M $60M $60M $60M $40M $20M $5M $5M $5M $4M $3M $3M $0M Sales Tax Ad Valorem Tax Motor Vehicle Transient Guest Tax  Page 25 7/11/25 Power BI Desktop PROPERTY TAX BREAKDOWN Property Tax Revenue Property tax is one of the largest revenue sources for the City. The State of Kansas uses mills to levy property tax. One mill is one dollar per $1,000 dollars of assessed value. Residential properties pay 11.5% of their value in property taxes. Multiple entities in Shawnee County levy and collect property tax. The below chart illustrates all the entities that levy property tax and their mill rate in 2025. Entity 2021 Mill Rates 2022 Mill Rates 2023 Mill Rates 2024 Mill Rates  Shawnee County 50.999 49.861 48.653 48.326 USD 501 48.385 46.013 44.540 44.344 City of Topeka 39.939 38.963 36.952 36.956 Topeka/SNCO Library 9.706 8.890 8.192 7.909 Metro Transit Authority 4.200 4.200 4.200 4.200 Washburn University 3.403 3.451 3.450 3.450 Metro Topeka Airport Authority 1.930 1.750 2.157 2.239 State of Kansas 1.500 1.500 1.500 1.500 Total 160.062 154.628 149.644 148.924  Page 26 7/11/25 Power BI Desktop USER FEE BREAKDOWN User Fee Revenue User fees are typically determined with the assistance of rate studies. Rate studies look at the financing needs of the particular utility, the rate base, changes in the number of users, and other factors to determine the rate level necessary to support a particular revenue stream. Customers that are city residents pay a lower rate than those outside the city limits. Water Utility: Water division staff produce estimated revenues based upon approved rates, the number of users, and predicted usage. The City Council establishes the City’s water rates and approved a 8.5% rate increase for 2024. Wastewater Fund: Water Pollution Control division staff produce estimated rates based upon approved rates, the number of users, and predicted usage. The City Council establishes the City’s wastewater rates and approved a 7.5% rate increase for 2024. Stormwater Utility: Water Pollution Control division staff produce estimated rates for the Stormwater Utility based upon approved rates, the number of users, and estimated impervious surface. The City Council establishes the City’s stormwater rates and approved a 6.5% rate increase for 2024. This fee is only charged to inside city residents. Public Parking: The City of Topeka owns eight parking garages. Garage stalls are either leased or funded by hourly fees. This revenue is founded on expert-based estimation from an evaluation of trends, current pricing, spaces available, and contracts/agreements. User Fee Summary 2024 Actuals 2025 Budget 2026 Budget $60M $59M $53M $51M $50M $44M $41M $40M $38M $30M $20M $12M $11M $12M $10M $2M $2M $3M $0M 621 - Water Utility 625 - Wastewater Fund 623 - Stormwater Utility 601 - Public Parking  Page 27 7/11/25 Power BI Desktop FRANCHISE FEE BREAKDOWN Franchise Fee Revenue Franchise Fees are revenue generated from agreements between the City and local utilities for the use of rights-of-ways. These agreements result in 5-6% of the utility's revenue due to the City. Franchise Westar Electric: Electric franchise fees are applied to the gross receipts of electric utilities operating within the City. Currently, the fee for Kaw Valley Electric is 5% and Evergy is 6%. Electric Franchise Fees are dependent on the number of users and usage. This revenue source is affected significantly by changes in the weather, as well as modifications to electric rates permitted by the Kansas Corporation Commission. Franchise Oneok Gas Service: Gas franchise fees are applied to the gross receipts of natural gas utilities operating within the City. Currently, the fee for the sole natural gas utility in Topeka is 5%. Gas Franchise Fees are dependent on the number of users and usage. This revenue source is affected significantly by changes in the weather, changes in the price of wholesale natural gas, as well as modifications to natural gas rates permitted by the Kansas Corporation Commission. Franchise Cox Cable: Cable franchise fees are applied to the gross receipts of cable television utilities operating within the City. Currently, the fee for cable providers in Topeka is 5%. Cable franchise fees are dependent on the number of users and the level of service demanded by those users. This revenue source is affected primarily by changing viewer habits, such as some users “cutting the cord” and dropping cable service and the increasing costs of cable service over time. Franchise Fee Summary 2024 Actuals 2025 Budget 2026 Budget $12M $11.6M $11.0M $10.3M $10M $8M $6M $4M $3.5M $3.1M $2.9M $2M $0.8M $0.9M $0.8M $0M 42302-0 - FRANCHISE 42301-0 - FRANCHISE 42304-0 - FRANCHISE COX WESTAR ELECTRIC ONEOK GAS SERVICE CABLE  Page 28 7/11/25 Power BI Desktop POSITION CHANGE OVERVIEW Full Time Equivalent Positions Every year the City evaluates the number of Full Time Equivalent (FTE) positions needed to meet City Council Priorities. Below is a four year personnel history for all funds: Department 2023 Budget 2024 Budget 2025 Budget 2026 Budget  10101 - City Council 10.00 10.00 11.00 11.00 10102 - City Manager 13.00 17.00 21.00 18.60 10103 - City Attorney 9.90 12.90 12.28 12.40 10104 - Financial Services 26.00 27.00 25.00 22.00 10105 - Municipal Court 18.67 20.67 19.00 19.00 10106 - Human Resources 9.00 10.00 10.50 14.00 10107 - Mayor's Office 2.00 2.00 2.00 2.00 10120 - Fire Department 247.00 247.00 247.00 245.00 10125 - Police Department 349.00 351.00 349.00 346.00 10130 - Public Works 54.00 45.25 43.60 43.60 10150 - Topeka Zoological Park 3.00 3.00 10160 - Planning Department 28.00 36.50 36.50 35.50 10170 - Neighborhood Relations/Code 22.00 21.00 21.00 20.00 Enforcement 22905 - Alcohol & Drug Safety 1.33 0.33 23603 - Special Liability (Legal) 5.10 5.10 5.72 5.60 29130 - Special Highway Fund (Public 55.00 61.00 58.00 58.00 Works) 29230 - Citywide Half-Cent Sales Tax 1.00 1.00 4.25 7.25 (Public Works) 60130 - Parking (Public Works) 10.50 10.25 10.15 10.15 61312 - Information Technology 16.00 25.00 25.00 27.00 61404 - Fleet Management (Public Works) 22.50 22.25 22.00 22.00 61530 - Facilities Operations (Public 16.00 15.25 15.00 15.00 Works) 62130 - Water Utility 121.00 121.00 123.00 122.00 62330 - Stormwater 26.00 26.00 25.00 25.00 62530 - Wastewater 76.00 76.00 76.00 76.00 64150 - Workers Comp (Human 2.00 2.00 2.25 0.00 Resources) 64252 - Health Fund (Human Resources) 2.00 2.00 2.25 0.00 70002 - HUD Comm. Eng. Grants 2.00 70071 - HND State Grants 10.00 10.50 10.50 10.90 71025 - Other Grants (Police) 1.00 1.00 1.00 1.00 71057 - Municpal Court Grants 1.00 71060 - Other Grants (Planning) 2.00 2.00 2.00 2.00 71071 - Other Grants (Planning) 3.00 1.00 2.00 1.00 Total 1,162.00 1,187.00 1,182.00 1,173.00  Page 29 7/11/25 Power BI Desktop POSITION CHANGE OVERVIEW Full Time Equivalent Positions in General Fund Variances 1. General Fund (797.88 to 789.10 FTEs) a. 10101 - City Council – No changes b. 10102 - City Manager – (21 FTEs to 18.6 FTEs) i. Removed 1 Communications & Production Manager, Removed 1 Division Director of Community Engagement, Split 1 Senior Community Program Administrator 60/40 between General Funding and Grant Funding c. 10103 – City Attorney – (12.28 FTEs to 12.40 FTEs) i. Moved .12 FTEs out of Special Liability into the General Fund d. 10104 – Finance – (25 FTEs to 22 FTEs) i. Removed 1 Accounting Clerk, Removed 1 Procurement Officer, Moved 1 Senior Project Manager into the IT fund e. 10105 – Municipal Court – No Changes f.10106 – Human Resources – (10.5 FTEs to 14 FTEs) i. Moved 4.5 FTEs from Risk funds to General Fund, Removed 1 Senior Human Resources Specialist g. 10170 – Mayor’s Office – No Change h. 10120 – Fire Department – (247 FTEs to 245 FTEs) i. Removed 1 Division Chief, Removed 1 Training Officer i. 10125 – Police Department – (349 FTEs to 346 FTEs) i. Removed 1 Assistant Chief, Removed 1 Sargeant, Removed 1 Detective, Removed 2 Police Officers, Removed 1 Evident & Property Technician, Removed 2 Police Records Clerks, Removed 1 Animal Control Officer, Added 3 Crime Scene Investigators, Added 2 PAL Instructor, Added 1 TCALC Instructor j. 10130 – Public Works – No Changes k. 10160 – Planning and Development – (36.50 FTEs to 35.50 FTEs) i. Removed 1 Office Assistant, Moved 1 Program Coordinator from Grants to General Fund, Removed 1 Trade Inspector l. 10170 – Code Enforcement – (21 FTEs to 20 FTEs) i. Removed 1 Property Maintenance Inspector  Page 30 7/11/25 Power BI Desktop POSITION CHANGE OVERVIEW Full Time Equivalent Positions for Non- General Fund Variances Non-General Fund (384.12 FTEs to 383.90 FTEs) 1. 236 - Special Liability (5.72 FTEs to 5.60 FTEs) a. Partially moved .12 FTEs into General Fund 2. 292 - Citywide Half-Cent Sales Tax (4.25 FTE to 7.25 FTEs) a. Added 3 Engineering Technicians 3. 613 - Information Technology Budget (25.0 FTEs – 27.0 FTEs) a. Added 1 Deputy Director & Moved 1 Senior Project Manager from General Fund into IT Fund 4. Utilities (224 FTEs to 223 FTEs) a. Removed 1 Ombudsman 5. 641 - Workers Compensation Fund (2.25 FTEs to 0 FTEs) a. Moved 2.25 positions to General Fund 6. 642 - Health Fund (2.25 FTEs to 0 FTEs) a. Moved 2.25 positions to General Fund 7. Grant Funds (15.50 FTEs to 15.90 FTEs) a. Added 1 Victim Witness Coordinator, Moved 1 Program Coordinator to General Fund, Split 1 Senior Community Program Administrator 60/40 between General Funding and Grant Funding 1. General Fund (803.32 to 805.35 FTEs) a. 10101 - City Council – (10 FTEs to 11 FTEs) i. +1 Executive Assistant  Page 31 7/11/25 Power BI Desktop Enhancements to FY26 Budget Enhancements to General Fund 1. Tyler digiTICKET System The Tyler digiTICKET System is a digital ticketing solution that allows officers to issue citations electronically using handheld devices, improving both accuracy and efficiency. It captures data such as GPS location, photos, and electronic signatures, and functions even without internet access. The system integrates with Tyler’s court and records platforms to streamline workflows. Widely used by agencies nationwide, digiTICKET is offered as a service with low upfront costs. This expense will be allocated across the General Fund, Court Technology Fund, and IT Fund. ($130.000) 2. Police Staffing Study The City is conducting a police staffing study to determine how many officers are needed to meet current service demands. The study will review call volume, response times, and types of duties performed. It will also examine the appropriate balance between sworn officers and non-sworn staff. The results will guide future hiring and budget planning. ($150,000) 3. Lexipol Lexipol provides policy manuals, training, and resources for public safety departments, including police, fire, and EMS. Their services help agencies stay current with changing laws, best practices, and risk management standards. Lexipol offers customizable, regularly updated policies and online training to support staff understanding and compliance. Many cities use Lexipol to improve consistency, reduce liability, and maintain professional standards. ($40,000) 4. ADA Website Study The City will conduct an ADA study of its website to ensure accessibility for all users, including those with disabilities. The review will identify barriers related to screen readers, navigation, and other assistive technologies. The results will guide updates to improve accessibility and meet federal standards. ($30,000) 5. Engineering Inspector Vehicles The City is hiring in-house inspectors to reduce costs currently spent on outside consultants. To support this new team, three additional vehicles will be needed to enable inspectors to travel efficiently to job sites. This approach will save money over time while improving oversight and project management. ($135,000) 6. Fire Compressors This project will replace the air compressors at Fire Stations #3 and #5. These compressors are used to refill SCBA (Self- Contained Breathing Apparatus) bottles, which are essential for firefighting operations. ($240,000) 7. Lobbying Contract The City will need to solicit services for a new lobbying contract in 2026. ($75,000) 8. Civilian Positions in Police The City plans to add six civilian full-time employees (FTEs) to support the Police Athletic League (PAL), Traffic Crash and Accident Litigation Coordinator (TCALC), and Crime Scene Investigation (CSI) units. By hiring civilians for these roles, the City aims to free up sworn officers currently assigned to these duties, allowing them to return to active patrol and increase street presence. This change is expected to improve overall police efficiency and enhance community safety. ($360,000). 9. Public Defender Contract The Public Defender Contract has increased $195,000 for 2026. 10. Fee Schedule The City is currently in the process of updating its fee schedule to better align with the cost of services provided. These adjustments are expected to generate an estimated $200,000 in additional General Fund revenue. The proposed changes include increases across various departments and service areas, reflecting inflationary impacts, updated cost recovery goals, and benchmarking against comparable jurisdictions. Please see the Appendix for a complete list of fees.  Page 32 7/11/25 Power BI Desktop Reductions to FY26 Budget Reductions to General Fund Removed Positions The following positions have been removed from the budget: Assistant Chief, Police Sergeant, Police Detective, two Police Officers in Training, Evidence & Property Technician I, two Police Records Clerks I, Animal Control Officer, Property Maintenance Inspector I, Office Assistant III, Division Chief Fire, Training Officer II, Communications & Production Manager, Office Specialist, Accounting Clerk, Trade Inspector, Procurement Officer, Division Director of Community Engagement, and Senior Human Resources Specialist. This reduction reflects a strategic decision to decrease staffing levels across multiple departments, aligning expenditures with available resources while continuing to provide essential services. ($1,667,000) Frozen Positions For the 2026 budget, the City is deliberately holding several key positions vacant as a cost-saving measure. These include multiple Firefighter III roles, a Battalion Fire Chief (24-hour), the Chief Financial Officer, and the Emergency Preparedness Manager. Additionally, a vacancy credit equivalent to 10 officer positions is being applied. By keeping these positions unfilled throughout the year, the City aims to reduce payroll expenses and better manage its overall budget while maintaining essential services. This approach represents a careful balance between fiscal responsibility and operational needs in the coming fiscal year. ($1,836,000) Hotel Topeka This budget assumes no general fund transfers to the TDC. ($1,425,000) Engineering Studies The budget removes $300,000 previously allocated for consulting fees related to outside engineering work. ($300,000) Utility Rebate Program The Utility Rebate Program funding has been moved from the general fund to be paid out of the Utilities funds. ($74,500) Property Tax Rebate Program Historically, the program spends approximately $130,000 annually. The City is reducing the budgeted amount from $300,000 to $220,000 to better reflect actual expenditures. ($80,000) Miscellaneous Reductions Police: 3 Vehicles- 2 Animal Control, 1 Detective ($157,583),Training ($15,000), Uniforms ($25,000), Ammunition ($20,000), Office Supplies ($8,000) Cell Phone Forensic Equipment ($5,330), 10 Rifles ($22,000), 2 Pole Cameras ($5,325), Radar Unit ($4,790), Narcotic Imprest Funds ($10,000), Code: Demolitions ($50,000) Fire: Education/Travel- EMT Couse ($10,000), LifePak ($40,000), Medical Bags ($4,000) Human Resources: Reductions to better match actuals on specific line items ($132,233)  Page 33 7/11/25 Power BI Desktop Changes to FY 2026 Budget Enhancements to Other Funds Added Positions The following positions have been added to funds outside of the General Fund: • Information Technology: 1 Deputy Director – Cyber Security ($165,247) • Special Highway: 3 Engineering Technicians ($182,320) Miscellaneous Enhancements • Information Technology – Tyler digiTICKET: $185,000 • IT – Server Licenses: $157,985 • Maintenance – Office Computers: $152,454 Reductions to Other Funds Information Technology • Education & Travel: $17,725 • Printing & Advertising: $3,200 • Office Equipment Rental: $90,814 • Equipment Rental: $2,310 • Other Purchased Services: $115,965 • Server Licenses (TSG): $333,402 • Office Supplies: $2,750 Facilities • Other Purchased Services: $100,000 • Building Maintenance Supplies: $50,000  Page 34 7/11/25 Power BI Desktop 2-Year Financial Forecast The City presents a 2-year financial forecast each year during the budget cycle. Below is a table indicating FY26 - FY27 if the mill levy remained current and property valuations increases each year were at 3.5%: 2-Year Forecast  Page 35 7/11/25 Power BI Desktop STATISTICAL SECTION Employment The City has a consistent employer base due to a diverse business community ranging from federal and state government to distribution centers and manufacturing facilities, complimented by a full range of retail and service businesses. The State of Kansas is the top employer with 9,919 employees. Stormont-Vail Health Care follows next at 4,400 employees. The unemployment rate is a measure of prevalence of unemployment and is calculated as a percentage by dividing the number of unemployed individuals by all individuals currently in the labor force or actively seeking employment and willing to work. Data can be found on the Bureau of Labor Statistics website. Top Ten Employers Employees Percentage of Total City Employment  State of Kansas 9,919 8.71% Stormont-Vail Health Care 4,400 3.86% Hills Pet Nutrition Inc 3,439 3.02% Unified School District # 501 2,500 2.20% Blue Cross Blue Shield of Kansas 2,026 1.78% BNSF Railway Company 1,931 1.70% Washburn University 1,596 1.40% Colmery-O'Neil VA Medical Center 1,544 1.36% University of Ks Health Systems- St Francis Campus 1,334 1.17% Security Benefit Group of Companies 1,000 0.88%  Page 36 7/11/25 Power BI Desktop STATISTICAL SECTION Tax Base The top taxpayer in Topeka is Evergy Kansas Central Inc./Westar at $86,878,337. The other top taxpayers are between $6,700,000 and $15,000,000 in value. Top Ten Taxpayers Taxable Assessed Value  Evergy Kansas Central Inc/Westar $91,731,032 Kansas Gas Service/Utility $16,101,195 Target Corporation $13,677,800 Burlington Northern/Santa Fe/Utility $13,610,526 Walmart Properties and Sam's Club $12,993,287 Blue Cross/Blue Shield/Ks Hospital Serv/Insurance $7,981,624 Big Heart Pet Brands $7,385,573 Frito Lay/Manufacturing $7,383,209 ARC HDTPAKS001 LLC/Distribution (Home Depot) $6,750,495 Security Benefit Life/Insurance $5,360,905 Assessed Value of Taxable Property The City’s tax base remained relatively stable through the 2004-2009 recession and total assessed value has trended upward ever since. Year Total Value of Taxable Property 2021 $1,227,152,825 2022 $1,337,569,097 2023 $1,458,664,253 2024 $1,525,051,820 2025 $1,589,676,329  Page 37 7/11/25 DEPARTMENTS  Page 38 7/11/25 Power BI Desktop CITY COUNCIL The City Council is responsible for setting the policy directives of the City. The Council serves as a resource for citizens and neighborhood groups by providing vision, leadership, and strategic planning. They set priorities to guide the adoption of the annual operating budget and Capital Improvement Plan. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($363,489) ($436,164) ($509,116) ($498,277) Total ($363,489) ($436,164) ($509,116) ($498,277) Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Expenses ($363,489) ($436,164) ($509,116) ($498,277) Personnel ($329,321) ($395,914) ($446,561) ($479,551) Contractual $274,432 ($36,753) ($57,605) ($11,776) Commodities $2,453 ($3,497) ($4,950) ($6,950) Debt ($311,053) $0 Total ($363,489) ($436,164) ($509,116) ($498,277) Changes from 2025 Budget → No notable changes  Page 39 7/11/25 Power BI Desktop MAYOR'S OFFICE The Mayor is the City's chief elected officer. The Mayor is elected at-large and serves a four-year term. The Mayor makes policy recommendations to the City Council and votes on all matters before the City Council except for those issues that the Mayor has veto power in. The Mayor serves on the Washburn Board of Regents and other local, state, and national boards. In addition, the Mayor makes appointments to the 31 boards, commissions, and authorities for the City. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($148,087) ($169,106) ($190,140) ($165,839) Total ($148,087) ($169,106) ($190,140) ($165,839) Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Expenses ($148,087) ($169,106) ($190,140) ($165,839) Personnel ($125,604) ($137,701) ($144,694) ($143,581) Contractual ($21,753) ($27,957) ($42,746) ($18,258) Commodities ($729) ($3,448) ($2,700) ($4,000) Total ($148,087) ($169,106) ($190,140) ($165,839) Changes from 2025 Budget → No notable changes  Page 40 7/11/25 Power BI Desktop  Page 41 7/11/25 Power BI Desktop CITY MANAGER The City Manager’s office is responsible for ensuring the effective implementation, administration, and evaluation of City programs that have been established through the policy directives of the Governing Body. The City Manager's office aims to provide vision, leadership, and strategic planning for the preparation of the annual operating budget and Capital Improvement Project (CIP) program. The City Manager's office also serves as a resource for citizens and neighborhood groups. The City Manager’s office directs the City Clerk and Communications divisions. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($1,765,642) ($1,471,697) ($2,660,568) ($2,267,844) Total ($1,765,642) ($1,471,697) ($2,660,568) ($2,267,844) Posting AU 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   City Manager ($929,113) ($665,184) ($1,461,199) ($1,288,949) Personnel ($676,015) ($467,015) ($1,266,330) ($1,136,642) Contractual ($245,012) ($174,826) ($187,369) ($144,807) Commodities ($8,085) ($23,342) ($7,500) ($7,500)  Communications ($506,170) ($646,476) ($785,443) ($609,724) Personnel ($411,566) ($547,595) ($638,586) ($560,524) Contractual ($28,217) ($49,116) ($61,057) ($30,001) Commodities ($66,328) ($49,765) ($82,700) ($19,100) Other Payments ($58) ($100) ($100) Capital Outlay ($3,000) $0  City Clerk ($330,360) ($160,037) ($413,926) ($369,171) Personnel ($274,564) ($280,557) ($310,735) ($310,321) Contractual ($46,628) ($73,867) ($93,991) ($53,850) Commodities ($4,108) ($1,531) ($9,200) ($5,000) Debt ($5,060) $195,918 Total ($1,765,642) ($1,471,697) ($2,660,568) ($2,267,844) Changes from 2025 Budget → Projected increase to lobbyist contract ($75,000 increase in individual and contractual services) → Emergency Management Coordinator will be held vacant for 2026 → Eliminated a Communications & Production Manager position  Page 42 7/11/25 Power BI Desktop CITY MANAGER Accomplishments → Projected a positive image of city government → Enhanced public perception of Topeka as a more enjoyable place to live → Focused on accessibility of information to the community → Focused on key initiatives that can grow Topeka including urban economic development → Established an Office of Inclusive Communities Performance Measures Performance Measure 2022 2023 2024 Target % of citizens satisfied with overall quality of services 49 N/A N/A 75 provided % of citizens satisfied with effectiveness of City Manager 31 N/A N/A 75 % of citizens satisfied with City's customer service 63 N/A N/A 75 % of ordinances/resolutions posted to the public website 99 99 99 95 within 5 business days of approval by the Governing Body Goals → Streamline and improve the customer service experience → Strengthen community partnerships to foster inclusivity and engagement → Participate in community engagement opportunities including interaction with neighborhood organizations and other speaking opportunities → Improve efforts toward excellence in the provision of government services and processes  Page 43 7/11/25 Power BI Desktop CITY MANAGER: CITY CLERK Accomplishments → Recorded, transcribed and distributed 361 pages of Governing Body meeting minutes → Processed and distributed 44 Governing Body meeting agenda packets consisting of 15,242 pages → Approved 264 Business Licenses consisting of 27 different categories → Issued 74 Special Event Permits in collaboration with City Departments → Processed and distributed 186 Ordinances and Resolutions approved by the Governing Body → Processed and distributed 926 Administrative Contracts. → Received 240 Open Records Request → Provided training for City Department Record Custodians → Implement a new electronic voting system and electronic agenda system → Update Existing Record Retention Schedule Performance Measures Performance Measure 2022 2023 2024 Target Percentage of KORA requests distributed to departments New 98 98 95 for response within 24 hours. Measure % of City Council meeting minutes drafted, presented for 86 99 99 95 approval and posted to the website by next regular Council meeting % of ordinances codified within 14 business days of 98 98 98 95 effective date % of ordinances/resolutions posted to the public website 99 99 99 95 within 5 business days of approval by the Governing Body % of administrative contracts signed and distributed New 95 98 95 within three business days Measure % of licenses and/or permits submitted to workflow within New 99 99 95 24 hours Measure Number of Business Licenses Approved 426 300 264 N/A Percentage of Record Custodians completed annual N/A New 100 100 traning Measure Number of Special Event Permits Approved 75 83 74 N/A Goals → Provide transparency in Government through the consistent response to legislative needs of the Governing Body and their constituents → Consistent and responsive customer service → Administer records management training for the City of Topeka to effectively maintain custody of City Documents  Page 44 7/11/25 Power BI Desktop CITY MANAGER: COMMUNICATIONS Accomplishments → Successfully conduction 8-week Beginner Spanish course for staff → Implemented new voting system for council chambers → Began planning and implementation of new media guides for police → Completed 4 Behind the Seal videos Performance Measures Performance Measure 2022 2023 2024 Target Social Media Followers 53400 120300 130200 125000 Annual Televised Meetings 107 92 93 100 Unique Marketing Campaigns Highlighting Existing N/A 34 41 40 and/or New City Programs Goals → Reactivate the staff receiving language pay → Utilize department drone for content → Create more social media highlights of city efforts → Create and implement more in-depth annual report for police and fire  Page 45 7/11/25 Power BI Desktop OFFICE OF INCLUSIVE COMMUNITIES The Office of Inclusive Communities (OIC) works to strengthen community connections by supporting programs and initiatives that encourage understanding, belonging, and inclusive practices across the community. The office supports community events, outreach initiatives, educational workshops, and partnerships with local organizations to ensure all neighbors feel seen, heard, and valued. In addition, OIC develops resources and programs that build trust and collaboration throughout the community. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($19,284) ($551,243) ($799,018) ($599,298) Total ($19,284) ($551,243) ($799,018) ($599,298) Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Expenses ($19,284) ($551,243) ($799,018) ($599,298) Personnel ($17,662) ($449,091) ($607,552) ($434,548) Contractual ($1,510) ($99,984) ($180,216) ($155,000) Commodities ($112) ($2,169) ($11,250) ($9,750) Total ($19,284) ($551,243) ($799,018) ($599,298) Changes from 2025 Budget → Combined positions of Department Director and Division Director of Community Engagement into 1 FTE which is the Director of Inclusive Communities. → Engaging a consultant to perform an ADA assessment ($30,000) → In 2026 OIC will start hosting the National Night Out Event ($15,000)  Page 46 7/11/25 Power BI Desktop Office of Inclusive Communities Accomplishments → E-blast: Currently, reaching 260 recipients, effectively disseminating valuable resource information throughout the community. The initiative fosters strong engagement and positive feedback, with community partners expressing gratitude for the opportunity to both access and share critical information within their networks. → Strengthen community relationships: Continuously building and strengthening relationships with community stakeholders through collaborative initiatives and responsive communication, fostering trust and ongoing partnerships. → Youth Engagement: Partnering with community organizations to launch a 2026 Youth Summit and Youth Council, fostering, youth leadership and engagement. Performance Measures Performance Measure 2022 2023 2024 Target # of Community partners related to community building 42 48 50 50 # of Households that received NIA newsletters 31127 31318 40127 30000 # of Neighborhood Walk-n-Talks 3 3 0 N/A # of Community Events 6 4 10 5 # of neighbors that received CE resource bags N/A 2368 4278 5000 # of e-blast subscribers N/A N/A New Measure 350 # of TextMyGov Subscribers N/A N/A New Measure 500 # of participants at National Night Out N/A N/A New Measure 750 Goals → 311/See Click Fix Integration → City of Topeka Spanish Language Training → SMS Texting Service Implementation → National Night Out Coordination → EmpowerHER: Self-Defense Course → ADA/ Programming & Web Rule Assessment  Page 47 7/11/25 Power BI Desktop  Page 48 7/11/25 Power BI Desktop CITY ATTORNEY The City Attorney's Office provides legal advice and services to the city organization and departments. There are three divisions within the department: Civil Litigation, General Government, and Criminal Prosecution. The Civil Litigation division pursues claims on behalf of the City and defends city officials and employees. The General Government division provides legal advice and representation to the City. The Criminal Prosecution division prosecutes alleged violations of City ordinances in the Municipal Court and appeals in the district and appellate courts. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($1,403,471) ($1,652,780) ($1,817,471) ($1,708,918) 236 - Special Liability ($1,015,460) ($1,501,796) ($1,536,185) ($1,639,785) Total ($2,418,931) ($3,154,577) ($3,353,656) ($3,348,703) Posting AU 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   City Attorney ($1,403,471) ($1,652,780) ($1,817,471) ($1,708,918) Personnel ($1,217,510) ($1,384,232) ($1,540,623) ($1,549,958) Contractual ($163,094) ($242,920) ($248,348) ($131,460) Commodities ($22,867) ($18,916) ($28,500) ($27,500) Debt ($6,712)  Special Liability ($1,015,460) ($1,501,796) ($1,536,185) ($1,639,785) Personnel ($706,582) ($577,525) ($773,296) ($855,835) Contractual ($304,940) ($918,911) ($755,889) ($776,950) Commodities ($3,938) ($5,360) ($7,000) ($7,000) Total ($2,418,931) ($3,154,577) ($3,353,656) ($3,348,703) Changes from 2025 Budget → No notable changes  Page 49 7/11/25 Power BI Desktop CITY ATTORNEY Accomplishments Protecting the City’s Legal and Financial Interests → Successfully defended the City in multiple lawsuits, minimizing liability and safeguarding public resources, 10 cases in District Court, 6 cases in Federal Court, and 1 at the Kansas Court of Appeals, along with managing outside counsel in 6 cases, and various administrative and employment actions. → Drafted ordinance to allow civil litigation without prior Governing Body approval for tort and contract claims under $35k so that the City may pursue claims for damages to its property or minor contract claims. → Prosecuted numerous code violation cases against LLCs, resulting in increased property owner compliance. → In 2024, the City achieved 203 code violation corrections. As of June 2025, 133 corrections have already been completed, with numbers expected to rise during peak repair months. → Negotiated economic development agreements that are bringing new businesses and housing opportunities to Topeka. → Served as chief negotiator on HB 2152, helping preserve over $1.4 million in public funds and preventing harmful economic impacts. Advocating for Our Community at the State Capitol → Testified in opposition to legislation that would negatively affect Topeka’s residents and city operations. → Drafted and introduced legislation in support of the City’s priorities, ensuring our voice is heard in the policymaking process. → Maintained strong relationships with our legislative delegation, positioning Topeka as a trusted partner on issues facing local governments. Expanding Public Safety and Victim Services → Enhanced the domestic violence prosecution program, continuing our responsible use of federal grant funding. → Added a Victim/Witness Coordinator to ensure more consistent support for survivors—victim engagement is now at an all-time high. → Partnered with the Kansas Coalition Against Sexual and Domestic Violence, making Topeka a model for domestic violence prosecution statewide through specialized training and best practices. Reducing Risk and Improving Citywide Training → Identified areas of legal risk, collaborated with departments and developed citywide trainings to proactively address emerging legal issues, promote compliance, and improve internal processes such as Kansas Open Meetings Act (KOMA), Zoning Enforcement, Legal roles and responsibilities under our form of government, and "When to Call a Lawyer" guidance → Collaborated with HR and Risk Management to review insurance coverage issues and begin reviewing Workers Compensation issues and risk claims. Modernizing Our Operations → Implemented a new law practice management system, increasing efficiency and improving our ability to track and report outcomes. → Updated contract templates in collaboration with Contracts and Procurement, ensuring modern, compliant agreements across departments.  Page 50 7/11/25 Power BI Desktop CITY ATTORNEY Performance Measures Performance Measure 2022 2023 2024 Target Property Maintenance Code Violation Cases Filed 376 387 325 300 Property Maintenance Code Violation Cases Closed with 283 229 205 300 Compliance Obtained Property Maintenance Code Violation Cases Convicted 4 17 46 N/A Number of Claims Filed Against the City 106 130 219 N/A Dollar Amount of Claims Sought by Claimant 1.2 million 107 million 12.7 million N/A Amount Paid to Claimants by the City 54758 56326 45836 N/A Goals Deepen Impact Through Proactive Legal Strategy → Reduce legal risk through early legal review of city initiatives and expanded staff training on high- liability topics. → Launch Citywide legal bulletins to flag potential legal issues across departments before they escalate. Expand Domestic Violence and Victim Services Leadership Lead with Legislative Engagement → Advance proactive legislation on behalf of the City’s legislative agenda. Modernize Legal Operations → Fully integrate the new law practice management system across all legal teams. Foster Internal Training and Department Collaboration → Create a citywide “Legal Lunch & Learn” series for department heads and staff. → Develop a legal onboarding packet and training module for all new supervisors and department directors. Support Economic Development with Smart Legal Tools → Standardize legal review processes for economic development agreements to speed up deal turnaround while protecting the City’s interests. → Draft and promote an Economic Incentive Legal Toolkit for use by both internal staff and potential business partners  Page 51 7/11/25 Power BI Desktop  Page 52 7/11/25 Power BI Desktop FINANCIAL SERVICES The Administrative & Financial Services department includes the Central Accounting, Budget and Performance Management, Payroll, and Contracts and Procurements and Grant Management divisions. This department maintains transparency of City finances and purchases. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($14,867,774) ($6,449,284) ($3,357,199) ($2,715,342) Total ($14,867,774) ($6,449,284) ($3,357,199) ($2,715,342) Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Expenses ($14,867,774) ($6,449,284) ($3,357,199) ($2,715,342) Personnel ($2,271,157) ($2,230,292) ($2,745,707) ($2,251,475) Contractual ($553,270) ($668,257) ($594,043) ($454,217) Commodities ($18,355) ($7,123) ($17,450) ($9,650) Debt ($139,813) ($59,054) Other Payments ($11,885,179) ($3,484,558) $0 Total ($14,867,774) ($6,449,284) ($3,357,199) ($2,715,342) Changes from 2025 Budget → Eliminated 1 Accounting Specialist & 1 Procurement Officer  Page 53 7/11/25 Power BI Desktop FINANCIAL SERVICES Accomplishments → Began transition to electronic file storage → Conducted multiple workshops to educate potential vendors and expand the businesses that contract with the City → Revised contract templates to streamline the drafting process for agreements, facilitating a more efficient review by the city’s legal department. Performance Measures Performance Measure 2022 2023 2024 Target Deposits processed 4998 4455 5277 5000 M/W/DBE utilization (%) 45.41 41.095 40.91 40 Diverse vendor spending (%) 6 22.7 19.24 20 Invoices paid 31803 30111 31526 31000 Audit opinion Unmodified Unmodified Unmodified Unmodified Number of bid protests N/A 0 2 0 Number of awarded bids 196 195 178 190 Percentage of time the 2-day standard for uploading the 96 96 100 100 bank ACH file is met Percentage of time federal, state, and KPERS deposits 100 100 100 100 are submitted on time S&P Bond Rating AA AA AA AA General fund as % of total budget 27 28 31 20 Goals → Successfully navigate the testing and implementation of the new ERP → Complete a successful audit → Host a workshop for vendors to learn about the City’s process for making qualification-based selections that are not based on prices → Successfully host a second annual Supplier Diversity Expo with the support of area sponsors and anchor procurement agencies → Develop more specification templates that City staff can use to be more efficient when building specifications for bids on materials or services  Page 54 7/11/25 Power BI Desktop  Page 55 7/11/25 Power BI Desktop MUNICIPAL COURT The Municipal Court handles traffic infractions and misdemeanor offenses. The Probation division provides supervision to defendants for various misdemeanor offenses as well as tracks community service and house arrest defendants. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($1,700,440) ($1,880,330) ($2,166,015) ($2,198,651) Total ($1,700,440) ($1,880,330) ($2,166,015) ($2,198,651) Posting AU 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Municipal Court ($1,457,633) ($1,535,252) ($1,771,269) ($1,765,745) Personnel ($1,081,211) ($1,067,564) ($1,276,060) ($1,204,242) Contractual ($366,675) ($459,306) ($483,209) ($423,203) Capital Outlay ($758) ($421) ($2,500) ($131,500) Commodities ($8,989) ($7,962) ($9,500) ($6,800)  Probation ($242,807) ($345,078) ($394,746) ($432,906) Personnel ($188,402) ($286,753) ($328,636) ($417,556) Contractual ($53,175) ($56,725) ($64,110) ($13,350) Commodities ($1,229) ($1,599) ($2,000) ($2,000) Total ($1,700,440) ($1,880,330) ($2,166,015) ($2,198,651) Changes from 2025 Budget → Purchase of Digital Ticketing System ($130,000) → Increase in Public Defender Contract ($145,550)  Page 56 7/11/25 Power BI Desktop MUNICIPAL COURT Accomplishments → Doubled participants in mental health court from previous years- added domestic battery cases into court program → Completed majority of HVAC renovations in Municipal Court, judges and other staff have returned after being temporarily stationed in City Hall → Completed HVAC renovation on 1st floor of City Hall, Probation division moved back from basement, installed lockers, purchased metal detectors, and updated office appearance to better serve probationers and make safety a priority for officers → Implemented new Senate Bill 500 changes → Doubled amount of cases wherein we waived reinstatement fees to aid defendants in getting their licenses back → Finalized 3-year contract with different law firm for court-appointed counsel → Passed Data Quality Audit performed by KHP on 4/25/2025 → Attended Municipal Judges conference, Judge Thadani elected as vice-president → Both court administrators attended KACM Conference → Cut down time defendants spent in custody on domestic cases by creating a pre-trial docket → Updated bond supervision and probation order documents and procedures Performance Measures Performance Measure 2022 2023 2024 Target # of referrals completed 21 35 30 25 # of admissions into program 8 10 20 10 % of cases scheduled for Trial brought before the Court within 60 100 100 100 days % of cases scheduled for Arraignment brought before the Court within 90 95 95 45 days # of Community Service hours N/A 200.5 200 200 Goals → Continue to monitor in-custody defendants and trial dockets to reduce monthly jail costs → Fully staff Clerk's Office, two Court clerk II positions currently vacant → Full staff Probation by hiring Probation Officer I → Revise and update Administrative Hearing procedures → Finish last portion of HVAC needed for Municipal court in 1st floor courtroom → Complete and update Probation policy and procedures → Restructure files in Probation on F-Drive → Update Probation training manual  Page 57 7/11/25 Power BI Desktop  Page 58 7/11/25 Power BI Desktop HUMAN RESOURCES The Human Resources department provides core administrative services which support all employees through close coordination with the City Manager and departments. The primary functional areas include: recruitment, position classification, compensation, employee relations, labor relations, benefit programs, risk management, occupational health, wellness programs, employee training and development, HRIS administration for the Lawson and IntelliTime, and employee recognition. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722) Total ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722) Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Expenses ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722) Personnel ($924,448) ($1,165,009) ($1,213,194) ($1,656,805) Contractual ($581,363) ($639,322) ($888,720) ($593,267) Commodities ($40,292) ($26,841) ($35,300) ($87,650) Total ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722) Changes from 2025 Budget → Eliminated the practice of paying employees out of risk funds (Workers Comp & Health Insurance Fund; HR did not add FTEs) → Eliminated 1 Senior Human Resource Specialist  Page 59 7/11/25 Power BI Desktop HUMAN RESOURCES Accomplishments → Completed the initial HRM module phase of the Tyler-Topeka Together project → Completed RFP process for City Healthcare Plan & Benefit package → Piloted new training for Hiring Managers → Onboarded 2 full-time Engineer positions → Welcomed 11 Interns/Externs through the 2nd year of City’s formal Internship Program → Collaborated with Legal to successfully sponsor 2 employees selected in the H1-B visa lottery → Maintained 100% pass rate through City’s CDL program, 22 employees total → Job Description updates → On track to complete restructure of Personnel Manual Performance Measures Performance Measure 2022 2023 2024 Target Annual Retirements 35 34 27 30 Annual Turnovers 180 166 186 130 New Hires successfully onboarded New 224 195 175 Measure Employees Attended Training and Education Opportunities 960 750 600 650 Goals → Fully complete & implement Tyler – Topeka Together ERP HRM module → Develop management training program → In collaboration with departments review and update position descriptions to ensure an accurate reflection of current organizational needs regarding minimum qualifications → Develop an improved repository system for job descriptions  Page 60 7/11/25 Power BI Desktop  Page 61 7/11/25 Power BI Desktop FIRE The Fire department supplies fire and medical services throughout the City of Topeka. The Fire Administration division provides customer service and resources to support the Fire department. The City's Fire Prevention, Training, Operations, and Emergency Medical Services (EMS) divisions aid in maintaining security throughout City neighborhoods. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356) Total ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356) Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Expenses ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356) Personnel ($29,391,949) ($31,577,970) ($34,244,133) ($34,334,355) Contractual ($2,457,564) ($3,342,815) ($3,554,220) ($1,785,551) Commodities ($822,255) ($919,572) ($993,600) ($968,450) Capital Outlay ($9,228) ($72,404) ($70,000) ($240,000) Debt ($200,494) ($368,379) Total ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356) Changes from 2025 Budget → Purchasing Compressors ($240,000)  Page 62 7/11/25 Power BI Desktop FIRE Accomplishments Fire Administration → Assisted with review of TFD budget structure and made suggestions for more accurate tracking of budgetary resources. → Assisted with the design and implementation of the city’s new ERP software. → Continued review of all TFD policies and procedures in Lexipol software system to increase overall department efficiencies. → Completed the plans for the remodel of Fire Station 9 Fire Prevention → Permit all mobile food vendors operating within city limits → Inspect 90+% of apartments with interior/common corridors → Inspect 95% of all assembly occupancies with an occupant load of >300 → Inspected all food trucks with a city license → Had 14 Girls graduate from Camp Courage, as well as 20 people in the department’s Citizens Academy Training Division → Hosted KS Fire and Rescue Training Institute IFSAC Certification Courses → 7 new firefighters graduated from the recruit academy, with an additional 5-7 scheduled this fall → Delivered various Hands-On-Training opportunities, including “real world” training at Washburn’s Benton Hall → Increased the number of certified HazMat Technicians by 6 Fire Operations: Suppression → Delivery of two new fire apparatus → Install smoke detectors in 262 homes → Increased Blue Card certification to all personnel with the rank of Lieutenant or higher → Complete Senior Captain training for incident command EMS Division → Completed AEMT training for 5 personnel, and Paramedic training for 1 person → Converted 2 BLS (Basic Life Support) Engine Companies to ALS (Advanced Life Support) Companies → Provided CPR Instructions for the entire department → Established Case Review process and method to begin gathering data from ePCRs  Page 63 7/11/25 Power BI Desktop FIRE Performance Measures Performance Measure 2022 2023 2024 Target Total number of inspections in apartment buildings 321 307 143 150 Successful completion of all plans reviews in accordance 685 569 778 575 with time constraints established as part of overall city review Number of arson fires within the city 85 51 44 35 Clearance rate of arson cases investigated within the city N/A New Measure 0.27 0.4 Number of investigation personnel with law enforcement 1 2 3 4 certification Citizen's Academy 20 20 Number of requests for fire extinguisher training within the 0 2 17 25 community Number of USD 501 schools receiving fire safety program 2 4 17 15 education Number of recertification hours completed for EMS 3046 3730 4547 4000 certifications for TFD personnel j Completion of TFD recruit academy for new hires 14 15 19 18 Total Number of Training Hours Delivered 59012 58372 60486 60000 Average “chute time” of TFD units to emergent calls of all N/A New Measure 96 seconds 90 types seconds Average “response time” of TFD units to emergent calls of all N/A New Measure 322 seconds 240 types seconds Total number of fatalities related to fires N/A 6 4 0 Number of duty related injuries to suppression personnel N/A 30 19 0 Personnel in the Officer Development Program 0 15 15 15 Total response time of less than 480 seconds to Delta/Echo N/A New Measure N/A >90% ALS level calls Number of personnel certified to the AEMT and/or N/A 21 27 27 Paramedic level Total time to start emergency treatment from dispatch time N/A New Measure In Development Average response time of TFD units to emergent level BLS 374 305 seconds 285 seconds 285 calls seconds seconds Total time to start treatment from dispatch time N/A New Measure In Development  Page 64 7/11/25 Power BI Desktop FIRE Goals Fire Administration → Finalize the review of all TFD policies and procedures through the Lexipol software system to increase overall department efficiencies → Assist with other city departments in the transition of various new software being implemented → Complete remodel of fire station 10 → Continue recruiting and retention efforts to ensure a workforce more reflective of the community. Fire Prevention → Begin Fire Operational Permit issuance for commercial occupancies → Begin Fire Construction Permit issuance for commercial occupancies → Transition the fire investigations division to the new state required reporting system → Implement Tyler Enterprise Permitting and Licensing → Expand Public Education to various organizations within the city Training Division → Continue Hosting KFRTI Certification Courses → Implement Career Path Program → Increase training opportunities for Special Operations → Continue to provide training to meet all requirements including ISO Fire Operations: Suppression → Reduce average “turn out times” on all emergent calls → Continue to increase the number of TFD personnel certified in Blue Card Incident Management System → Reduce number of duty related injuries to fire personnel → Decrease number of apparatus accidents EMS Division → Convert another current BLS fire company to ALS response level → Provide training for 6 additional AEMTs and 1 additional Paramedic → Improve reporting of CPR and defibrillation in ePCRs to increase data accuracy → Finalize inventory management program for EMS supplies  Page 65 7/11/25 Power BI Desktop  Page 66 7/11/25 Power BI Desktop INFORMATION TECHNOLOGY The Information Technology Department provides IT services to all City departments through three divisions: Business Systems, Computing, and Telecommunications. Business Systems handles application support, data analytics, web development, and backend services. Computing manages networking, computer systems, help desk support, servers, storage, and cybersecurity. Telecommunications oversees fiber optics, cabling, leased circuits, and telephone systems. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   613 - Information Technology ($899,191) ($1,692,441) $254,510 $350,064 Revenues $4,134,913 $5,970,956 $6,957,278 $7,281,070 Expenses ($5,034,103) ($7,663,396) ($6,702,768) ($6,931,006) Total ($899,191) ($1,692,441) $254,510 $350,064 Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $4,134,913 $5,970,956 $6,957,278 $7,281,070 Fees For Service $4,099,793 $5,936,379 $6,922,927 $7,246,719 Franchise Fees $34,552 $34,352 $34,351 $34,351 Miscellaneous $568 $225 $0  Expenses ($5,034,103) ($7,663,396) ($6,702,768) ($6,931,006) Debt ($762,894) ($995,467) Other Payments ($0) Commodities ($22,641) ($28,902) ($76,060) ($6,802) Capital Outlay ($46,902) ($848) ($185,000) Personnel ($2,047,283) ($3,653,979) ($3,127,063) ($3,352,285) Contractual ($2,154,383) ($2,984,201) ($3,499,645) ($3,386,919) Total ($899,191) ($1,692,441) $254,510 $350,064 Changes from 2025 Budget → Added 1 Deputy Director of Cyber-Security → Added Scanning Software ($40,000) → Purchase of Tyler Dig-Ticket System ($185,000)  Page 67 7/11/25 Power BI Desktop INFORMATION TECHNOLOGY Accomplishments → Upgraded GIS software and maps to increase capability of decision making for infrastructure projects within the city → To be completed by October 2025, Microsoft Windows and Microsoft 365 will be fully deployed for all staff in all areas of the city → Continue to migrate required retention of data in on-premises file storage (to OneDrive) when applicable. → Continuity of operations, disaster recovery and security approach work is on-going → ERP/Work Order software to kick off in Q3 of 2025 → Work toward ERP implementation for finance, HR, permitting and licensing to include better reporting and will be implemented in phases aligned for each module → Updated the long-term IT Strategic Plan with short and long-term objectives that address the vision of the city and describes the desired outcomes of the IT Department → Continued to evaluate and gain efficiencies, address the diverse community and staff needs, considered cost controls, limited staffing, and best practices from city governments in all facets of data management, infrastructure, application management/development, security, and accessibility. Found over $400,000 in IT savings and additional cost avoidances. Performance Measures Performance Measure 2022 2023 2024 Target Complete migration to OneDrive N/A N/A Completed ERP Implementation Plan Document creation N/A N/A Completed Number of support tickets resolved N/A N/A 5099 In Development Deploy Permitting & Licensing Module N/A N/A In Development Deploy First & Second Phase of ERP N/A N/A In Development Published IT Department Strategic Plan N/A N/A Completed Goals → Deploy Permitting and Licensing Module → Deploy First & Second Phase of ERP  Page 68 7/11/25 Power BI Desktop  Page 69 7/11/25 Power BI Desktop PLANNING & DEVELOPMENT The Planning & Development Department is composed of three divisions: Planning, Development Services, and Housing Services. Together, they support future land development, licensing and permitting, and the social services needs of the community. The Planning division focuses on comprehensive planning, current planning, and transportation planning. Development Services oversees permits, inspections, and licensing. Housing Services manages housing development, homeless programs, and other social services. Department Budget History Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget  101 - General Fund ($2,749,575) ($3,696,895) ($4,290,577) ($3,929,609) 700 - Hud Grants ($5,877,614) ($5,781,079) ($3,850,493) ($3,854,820) 710 - Other Grants ($977,217) ($1,414,983) ($979,036) ($899,215) Total ($9,604,406) ($10,892,958) ($9,120,106) ($8,683,644) Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   101 - General Fund ($2,749,575) ($3,696,895) ($4,290,577) ($3,929,609) Personnel ($2,406,747) ($3,073,888) ($3,537,366) ($3,618,429) Contractual ($315,797) ($598,502) ($603,382) ($280,681) Commodities ($27,031) ($22,280) ($31,900) ($30,500) Debt ($2,224) Capital Outlay ($117,929) $0  700 - Hud Grants ($5,877,614) ($5,781,079) ($3,850,493) ($3,854,820) Contractual ($4,842,712) ($4,877,881) ($2,780,714) ($2,786,708) Personnel ($1,030,764) ($900,026) ($1,065,279) ($1,063,112) Commodities ($4,138) ($3,173) ($4,500) ($5,000)  710 - Other Grants ($977,217) ($1,414,983) ($979,036) ($899,215) Contractual ($764,491) ($1,201,867) ($608,198) ($607,625) Personnel ($210,176) ($201,331) ($370,038) ($290,790) Commodities ($2,551) ($11,786) ($800) ($800) Total ($9,604,406) ($10,892,958) ($9,120,106) ($8,683,644) Changes from 2025 Budget → Removed 1 Trade Inspector and 1 Office Specialist  Page 70 7/11/25 Power BI Desktop PLANNING & DEVELOPMENT Accomplishments Housing Services Division → Implemented Clarity HMIS in alignment with Built for Zero → Launch $4M HUD Lead Hazard Grant Program → Impact Avenues participation in the Pilot One Stop Shop Homeless Resource Center at Let’s Help → Implemented Softdocs – allowing for real-time digital inspection data → Updated all MOUs with Partner Agencies for Continuum of Care HUD Grant Planning Division → Completed updates to Density and Dimensional changes to Zoning Code → Completed Pedestrian Master Plan Project → Completing 10-year update to the 2040 Land Use & Growth Management Plan → Completed East Topeka Development Plan → Secured award of $500k EPA Brownfield Planning Grant → Monroe School Overlay District – World Heritage Nomination → Moving Permitting software from CityWorks to Tyler ERP → Successful transfer of Land Bank parcel to private developer for creating of affordable housing project. → Launched Affordable Housing Trust Fund (AHTF) and convened AHTF Review Committee → Updated City Incentive policies including RHID, TIF, and CID Development Services Division → Adoption of the 2024 Uniform Plumbing Code, and Uniform Mechanical Code → Fully implemented change to bi-annual licensing renewals → Maintained standard of 99% of inspections completed as scheduled → Moving Licensing software from CityWorks to Tyler ERP  Page 71 7/11/25 Power BI Desktop PLANNING & DEVELOPMENT Performance Measures Performance Measure 2022 2023 2024 Target Rapid Rehousing - Households served 53 36 46 40 Homelessness Prevention- Households served 69 65 31 75 Shelter Plus Care- Households served 530 430 244 400 Accessibility modifications - number of homes 25 26 19 25 Exterior Rehab - number of homes 1 1 1 5 Emergency Rehab - number of homes 42 50 31 55 Major Rehab - number of homes 1 3 6 9 TOTO- Number of newly owned homes receiving rehab 6 6 6 10 CHDO - number of new duplexes for rentals 2 3 3 1 j Infill - number of new duplexes for rentals 1 1 1 1 Weatherization - number of homes 20 28 28 30 Voluntary Demolition - number of homes 1 1 5 5 Number of renters receiving deposit assistance 71 53 28 50 Property Code Repairs - number of homes 16 24 14 12 Credit Counseling - number of households served 156 156 355 200 Neighborhoods and Properties Surveyed and Adopted as 150 65 175 169 Historic Districts or Neighborhood Conservation Districts (NCD) Miles of Bikeways 79 97 82 105 Miles of Sidewalks 726 747 831 750 Miles of Separated Bikeways 28 32 21 45  Page 72 7/11/25 Power BI Desktop PLANNING & DEVELOPMENT Goals Housing Services Division → Continuing transition of EAS to Built for Zero → Continuing to implement findings of Homeless Innovation Project → Complete 5-year Consolidated Action Plan 2026 – 2030 → Update analysis of impediments related to 5-year Con Plan Planning Division → Completed Missing Middle text amendments to the zoning code → Finalize updates to Parking Code → Implement EPA Brownfield Planning Grant → Update of Brick Sidewalk Policy → Continue to promote affordable housing development through tools like Land Bank, RHID, NRP, and Affordable Housing Trust Fund → Identify sustainable funding source for Affordable Housing Trust Fund →Streamline incentive-based program workflows → Publish 5-year update of Citywide Housing Study Development Services Division → Adoption of the 2024 International Building Code and International Residential Code → Launch of Tyler Enterprise Licensing & Permitting portal. → Implement IG Inspect iPad tool allowing for real-time inspection data → Staff trade boards to full capacity  Page 73 7/11/25 Power BI Desktop  Page 74 7/11/25 Power BI Desktop POLICE The Police department maintains safety and prevents criminal activity throughout the City of Topeka. The Police department’s Office of the Chief of Police maintains the overall integrity and security of the department. The department also runs several other divisions including Investigations, Patrol, Support and the division of Property Maintenance Unit. Department Budget History Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget   101 - General Fund ($45,214,067) ($49,877,076) ($57,256,993) ($55,294,140) Police Department ($42,839,436) ($47,392,888) ($54,500,451) ($52,693,748) Neighborhood Relations/Code ($2,374,631) ($2,484,187) ($2,756,542) ($2,600,391) Enforcement Total ($45,214,067) ($49,877,076) ($57,256,993) ($55,294,140) Department Name 2023 Actuals 2024 Budget 2025 Budget 2026 Budget   Police Department ($42,839,436) ($47,392,888) ($54,500,451) ($52,693,748) Personnel ($35,837,099) ($39,214,691) ($45,382,436) ($46,739,172) Contractual ($4,279,307) ($5,401,758) ($5,910,134) ($3,123,345) Commodities ($2,058,002) ($2,197,199) ($2,328,029) ($2,080,698) Capital Outlay ($665,029) ($579,240) ($879,852) ($750,533)  Neighborhood Enforcement Relations/Code ($2,374,631) ($2,484,187) ($2,756,542) ($2,600,391) Personnel ($1,271,511) ($1,464,824) ($1,576,251) ($1,559,994) Contractual ($926,300) ($963,363) ($996,616) ($865,570) Capital Outlay ($102,929) ($103,635) ($95,000) Commodities ($73,891) ($56,000) ($80,040) ($79,827) Total ($45,214,067) ($49,877,076) ($57,256,993) ($55,294,140) Changes from 2025 Budget → Adding Staffing Study ($150,000) → Lexipol ($40,000) → Added 2 Civilian FTEs for PAL → Added 1 Civilian FTE for TCALC → Added 3 FTEs Civilian Positions for Crime Scene Investigations Unit  Page 75 7/11/25 Power BI Desktop POLICE Accomplishments → Creation of Police and Community Together (PACT) Initial Pilot Program to address violent crime and include a public engagement component → Partner with RTI to conduct research on historic crime trends in Topeka, including community engagement and internal stakeholder component → Established positive relationships with CIVIC in support of Community Violence Interruption (CVI) → Partnering with Topeka JUMP, offering collaboration and data sharing Performance Measures Performance Measure 2022 2023 2024 Target Attendance of Command Staff at community meetings 454 640 405 N/A Number of Individuals Tested (Written Police Officer Test) 93 90 73 N/A Number of Individuals Tested (Police Officer Physical Abbilities 40 73 N/A Test - POPAT) Number of volunteer hours 6772.95 6694.25 6202 6500 Homicide Clearance Rate (%) 78 80 73 N/A Rape Clearance Rate (%) 19 17 11 N/A Non-Fatal Shooting Clearance Rate 33 19 16 N/A Burglary Clearance Rate (%) 12 12 11 N/A Robery Clearance Rate (%) 29 39 25 N/A j Theft Clearance Rate (%) 12 12 13 N/A Number of calls for service 84716 88024 83877 N/A Number of calls for service - Animal Control 4890 5040 5414 N/A Number of Accidents related to Driving Under the Influence 108 85 74 N/A (DUI) License Plate Reader: Measuring Number of Confirms 33 10 N/A License Plate Reader: Measuring Number of Reads 915308 1334844 1000000 + Number of firearms test fired 570 531 539 N/A Number of NIBIN leads 138 331 579 N/A Number of City ID’s issued 630 997 1003 N/A Number of mental health service calls responded to 1525 1616 1564 N/A  Page 76 7/11/25 Power BI Desktop POLICE Performance Measures Continued Performance Measure 2022 2023 2024 Target Number of abatements (PMU) 1019 1031 1731 N/A Demolitions (Structures Under Contract or in the Demolition 24 17 12 N/A Bid Process) (PMU) Number of inspections (PMU) 18146 15447 19260 N/A Properties Brough Back to Voluntary Compliance (PMU) 3269 3267 4639 N/A Number of PMU criminal cases referred to the City Attorney’s 262 320 476 N/A Office Cases closed at courtesy 34 58 46 Cases closed at violation 14 27 21 Cases closed at court 1 0 0 3 Goals → Outreach to Washburn University to assist in adding an evaluation component for TPD’s Training Academy curriculum and adult learning concepts → Enhance community engagement → Strengthen relationships with external research institutions → Strengthen relationships with external Federal, State, and County partners for enhanced intelligence sharing → Reduce Violent Crime  Page 77 7/11/25 Power BI Desktop  Page 78 7/11/25 Power BI Desktop PUBLIC WORKS The Public Works department runs several divisions to help maintain and construct infrastructure in the City. The Administration division operates and maintains the City's infrastructure including streets, parking, traffic signals, signs and markings, forestry, bridges, city facilities, and fleet services. The Engineering division reviews and administers all public street improvement projects, inspects work performed in each public right-of-way, maintains and controls all survey data within the city, and manages the city bridge inspection and maintenance program. Department Budget History Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget  101 - General Fund ($6,790,654) ($8,335,471) ($8,350,043) ($7,626,421) 275 - 0.5% Sales Tax (Jedo Proj) ($7,356,405) ($15,244,820) ($9,798,500) ($10,002,811) 276 - Federal Funds Exchange ($499,400) ($3,750,000) ($2,215,000) ($1,550,000) 291 - Special Street Repair ($6,165,267) ($8,208,806) ($8,274,449) ($7,781,698) 292 - Sales Tax Street Maint ($17,440,245) ($32,660,128) ($28,124,454) ($28,468,024) 601 - Public Parking ($3,422,344) ($3,079,418) ($2,803,494) ($3,157,281) 614 - Fleet Management ($2,473,338) ($3,934,274) ($3,664,128) ($2,310,635) 615 - Facilities Operations ($3,017,618) ($3,657,295) ($3,509,272) ($3,555,688) Total ($47,165,269) ($78,870,211) ($66,739,340) ($64,452,558) Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget   Expenses ($47,165,269) ($78,870,211) ($66,739,340) ($64,452,558) Contractual ($33,788,492) ($46,233,796) ($47,795,766) ($45,592,215) Personnel ($10,843,698) ($12,772,627) ($12,925,646) ($14,152,992) Commodities ($1,302,095) ($3,805,120) ($2,209,277) ($2,292,088) Other Payments $10,409 ($13,750,000) ($2,175,500) ($1,550,500) Debt ($915,634) ($815,622) ($620,602) ($622,463) Capital Outlay ($325,760) ($1,493,046) ($1,012,550) ($242,300) Total ($47,165,269) ($78,870,211) ($66,739,340) ($64,452,558)  Page 79 7/11/25 Power BI Desktop PUBLIC WORKS Changes from 2025 Budget General Fund → Decrease in $300,000 in engineering consultant fees → Added 3 Engineering Tech II's with 3 vehicles ($135,000) - Tech's will be paid out of Citywide Half-Cent Sales Tax Accomplishments Transportation Operations → Upgraded Street Maintenance Fleet, Crew pick-up, Supervisor pick-ups, Bobcat with 4' mill head, two new Dump Trucks with new anti-ice tanks for pretreating → Training on motor grader and paver. Training was performed from outside source. → rebuilt N Topeka and Independence intersection, new signal and pavement markings → 21st and Chelsea new signal and pavement markings → 21st and Belle new signal and pavement markings → Help modify 21st and Topeka signal and pavement markings → 32snd and Topeka modify signals and markings → New RRFB at 15th and MacVicar → As of June 1st, 715 new signs made in house Parking → Completed refresh of garage entryways for consistent look and feel. → Updated and unified signage in all facilities. → Replaced lighting in stairwells and lobbies to increase visibility and safety. → Increased adoption of app-based pay to 47.3% → Increased garage leased occupancy to 81%. → Replaced elevators at 9th Street Garage. → Significant reduction in past due payables. Foresty → Maintain 80% completion rate of work orders within a 90-day window → Continue to target 1,000 trees pruned or raised → Continue to target 300 trees removed → Arbor Day planting with Governor and Kansas Arborist Association → Continue Tree City USA recognition → Accepted delivery of new stump grinder → Delivery of two new bucket trucks → Delivery of new bucket truck Facilities → Completed conversion of City Hall Boiler from steam to hot water. → Completed conversion of TPAC HVAC from steam/refrigerant to Hot/Cold Water. → Replaced various mechanical features at the Law Enforcement Center and Fire Department Facilities → Replaced roofs at Fire Stations4, 7, 9 and the Water Distribution Building  Page 80 7/11/25 Power BI Desktop PUBLIC WORKS Accomplishments Continued Fleet → Relocated light duty operations to 3501 S Kansas Ave. → Increased enrollment into Vehicle and Equipment Replacement Fund by two departments, ensuring regular vehicle replacements. Engineering → Completed necessary pavement, striping, and signal modifications to handle increased traffic volumes on the city street network during the I-70 closure and reconstruction → Implemented UBAS treatment in the Pavement Preservation Program → Transitioned to date-certain construction contracts → Updated the Liquidated Damages table in construction contracts to mirror Shawnee County’s current rates → Updated Sections 4 and 6, and added Section 9, in the Standard Technical Specifications manual → Hired an additional Engineer to manage construction projects → Received $838,000 in grants → Continued to leverage traffic demand analysis software to bring cost savings, in lieu of contracted 3rd party services. Goals Transportation Operations → Upgrade fleet, 4 single axle dump trucks with pre-treat tanks, multipurpose flush truck- use for sweeping and pre-treating during inclement weather → Create additional crew for regrading and maintain aggregate alleys → Maintain full staffing capacity for department to meet goals, safety concerns, and liabilities for the city → Connect signals to Traffics network through fiber, or wireless radio as money/help allows → Add specific fiber optic color, footage, direction, and splice diagram notes as repairs are made or access to splice boxes is needed → Replace old obsolete camera detection with AI detection → Train signal techs on new detection systems, software → Update overhead D3s (street name signs) at 15 intersections → Convert 50 crosswalks from Type I to Type II markings → Meet yearly painting goals → Update sign in 4, 10 square block "neighborhoods"  Page 81 7/11/25 Power BI Desktop PUBLIC WORKS Goals Continued Facilities → Complete TPAC HVAC replacement. → Improve accessibility of City facilities, though Energy and ADA assessment. Fleet → Upgrade reporting suite on vehicle and asset management for departments. → Increase enrollment in the City's vehicle and equipment replacement fund → Maintain fleet readiness above 90% Parking → Maintain leased garage occupancy over 80%. → Continue comprehensive parking garage rehabilitation project. → Update comprehensive preventive maintenance schedule of garages. → Increase parking revenue by $290,000, to improve long term sustainability. → Improve and maintain customer service → Simplify on-street parking with standardized rates and times Forestry → Maintain 80% completion rate of work orders within a 90-day window → 1,000 trees pruned or raised → 300 trees removed → Arbor Day planting → Continue Tree City USA recognition → Develop tree planting plan or funding source → Develop tree inventory Engineering → Continue to fill vacancies in order to reduce expenditures for consultant project management and construction inspection services → Manage design schedules so that projects are left to construction and completed in a timely manner → Continue to coordinate with other City departments, County and State agencies to minimize or avoid potential conflicts with other infrastructure projects in the city and surrounding areas → Review and update remaining sections in the Standard Technical Specifications manual → Research and implement newer treatments and technologies, such as increased Reclaimed Asphalt Pavement (RAP) content in asphalt pavement and PressurePave pavement treatment  Page 82 7/11/25 Power BI Desktop PUBLIC WORKS Performance Measures Performance Measure 2022 2023 2024 Target Preventative Maintenance vs. 75% (CM) 25% 75% 75% (PM) 25% (CM) Corrective Maintenance (%) (PM) (CM) 25% (PM) Project Closeout within 30 days 1 Preventative vs. Corrective 34 PM/66CM 39 PM/61 44 PM/56CM 80 PM/20 CM Maintenance (%) CM Number of Emergency Work Orders 410 537 400 Number of Non-Emergency Work 778 1148 1000 Orders Work Order Completion Rate within 84.9 84.2 71.4 80 90 days Number of trees pruned or raised 1000 1216 452 1100 j Number of trees removed 300 320 337 300 Signalized Intersections Replaced 3 3 3 5 Number of scheduled maintenance N/A N/A 242 231 work orders Number of Signs Installed per Year 1250 1327 1250 1200 Number of scheduled maintenance 242 265 443 458 work orders Number of Long Lines Marked per 285 285 285 285 Year # of Crosswalks converted per year 50 50 50 54 Number of Work Orders N/A 79 79 N/A Streetlight Outage Complaint 66 66 66 43 Street Sweeping Lane Miles 4305 3081 5837 6500 Number of Work Orders 57 25 20 25 Number of Miles Aggregate Alley 23 40 36 40 Maintained Number of Alleys Maintained 220 277 248 300 (blocks) Number of Winter Weather Events 13 4 10 5 Managed Number of Potholes Filled 33332 36580 46151 20000 Crack Sealing Linear Feet 129000 100195 126000 130000  Page 83 7/11/25 Power BI Desktop  Page 84 7/11/25 Power BI Desktop UTILITIES DEPARTMENT: WATER The Water Utility produces our community's safe drinking water and manages all operations and maintenance of the water system in order to supply water to Topeka, Shawnee County, and surrounding areas. Department Budget History Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget  621 - Water Utility ($40,687,561) ($52,593,962) ($56,528,377) ($62,286,091) Total ($40,687,561) ($52,593,962) ($56,528,377) ($62,286,091) Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget   Expenses ($40,687,561) ($52,593,962) ($56,528,377) ($62,286,091) Capital Outlay ($400,000) ($400,000) ($400,000) Commodities ($9,553,671) ($9,187,745) ($10,107,490) ($11,349,237) Contractual ($11,595,693) ($12,284,960) ($12,816,876) ($14,107,235) Debt ($11,307,789) ($10,704,226) ($13,592,479) ($13,386,169) Other Payments ($4,157) ($9,124,425) ($8,007,100) ($11,427,100) Personnel ($8,226,252) ($10,892,607) ($11,604,432) ($11,616,350) Total ($40,687,561) ($52,593,962) ($56,528,377) ($62,286,091) Changes from 2025 Budget → Increase in treatment chemical cost of 15% → Increase in utility expenses (i.e. electricity, natural gas) of 11% → Debt is directly related to existing debt and ensure current obligations are met while new debt is added with revenue bonds → Other Payments is directly related to cash financing of Capital Improvement Projects → Removed Ombudsman position  Page 85 7/11/25 Power BI Desktop UTILITIES DEPARTMENT: WATER Accomplishments *(2025 metrics are through May 31, 2025) → Water main breaks repaired 2024 - 590 2025* - 182 YTD → Fire Hydrants repaired/replaced - 180* YTD → Water Valves repaired/replaced - 130* YTD → Water Mains Replaced or rehabilitated 2024 - 19,875 LF Including: SW Villa West Drive SW 21st St. from Western to Buchanan Polk-Quincy Viaduct 2025* - 8,996 LF YTD → Meet or exceed all KDHE requirements for safe, clean drinking water Customer Service → 2024 Customers Assisted Answered 121,753 calls to 368-3111 Assisted 31,215 walk-in customers at City Express Responded to 4,042 on-line inquiries → 2025* Customers Assisted - YTD Answered 45,138* calls to 368-3111 Assisted 11,660* walk-in customers at City Express Responded to 6,867* on-line inquiries Meter Services → Service orders 2024 - 70,156 completed 2025* - 26,463 completed YTD → Preventative Maintenance Orders 2024 - 822 shut off valve and meter box replacements completed 2025* - 483 shut off valve and meter box replacements completed YTD Utility Billing → Utility Bills Generated for City Utilities & SNCO Solid Waste 2024 - 758,273 bills generated 2025* - 320,928 generated YTD → 4.45% increase in electronic billing in 2024  Page 86 7/11/25 Power BI Desktop UTILITIES DEPARTMENT: WATER Performance Measures Performance Measure 2022 2023 2024 Target Electronic billing (percentage New Measure 0.0566 0.0445 0.05 increased) Billing accuracy ( percentage) 0.998 0.998 0.9997 0.9995 Call Center Service Level 0.717 0.7425 0.8365 0.9 (percentage)* Average call length New Measure 2 min 2 min 55 sec 3 min 00 sec 47sec Average AMI reading captured New Measure 0.9244 0.9142 0.988 (percentage) Drinking water compliance rate 1 1 0.9967 1 Linear Feet of water mains replaced 14610 14531 19572 12000 or rehabilitated per year Length of time to repair water main 5 5.5 6 <5 breaks (hours) Number of bills generated 731238 734263 758273 N/A j Number of calls received 112928 120362 121753 N/A Number of walk-in customers 33202 31215 30903 N/A Number of service orders completed 61839 59382 70156 N/A Truck rolls avoided through AMI N/A New 5362 N/A Measure Average gallons of water distributed 23.63 MG/day 24.42 23.19 MG/day N/A daily MG/day Highest number of gallons of water 36.77 MG 37.82 35.35 MG N/A distributed MG  Page 87 7/11/25 Power BI Desktop UTILITIES DEPARTMENT: WATER Goals Water Treatment Plant: → Begin Water Treatment Plant Rehabilitation projects: West Intake Rehabilitation construction Chemical building Rehabilitation construction East Plant Basin Rehabilitation design → Begin design stage of painting Original Montara Water Tower → Meet or exceed all KDHE requirements for safe, clean drinking water Water Distribution: → Improve the time required to repair broken water mains to 5 hours or less → Resume preventative maintenance for hydrants and valves Project Management: → Complete water main replacement or rehabilitation projects at: SW Moundviw SW Stoneybrook Montara Neighborhood Phase I SW Boswell Customer Service: → Increase electronic customer communication by 3% over the previous year → Improve and maintain Call Center service level Meter Services: → Complete ongoing meter exchange program → Continue replacing obsolete style shut off valves (approx. 2,300 remaining) Utility Billing: → Increase electronic billing by 5% over the previous year → Maintain billing accuracy rate of at least 99.95%  Page 88 7/11/25 Power BI Desktop UTILITIES: STORMWATER The Stormwater Utility operates and maintains the City's flood protection and drainage systems. Services of the Stormwater Utility are primarily managed by the Water Pollution Control division. Services include stormwater collection system maintenance, levee system operations and maintenance, and best management practices (BMP). Department Budget History Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget  623 - Stormwater Utility ($7,072,443) ($13,708,172) ($12,727,224) ($12,633,611) Total ($7,072,443) ($13,708,172) ($12,727,224) ($12,633,611) Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget   Expenses ($7,072,443) ($13,708,172) ($12,727,224) ($12,633,611) Capital Outlay ($350,000) ($300,000) ($500,000) Commodities ($310,696) ($223,335) ($258,961) ($380,163) Contractual ($3,132,486) ($2,323,441) ($2,361,487) ($2,916,533) Debt ($1,910,144) ($2,188,192) ($2,567,519) ($2,586,555) Other Payments ($6,275,991) ($4,786,200) ($3,904,300) Personnel ($1,719,117) ($2,347,212) ($2,453,056) ($2,346,060) Total ($7,072,443) ($13,708,172) ($12,727,224) ($12,633,611) Changes from 2025 Budget → Increase in utility expenses (i.e. electricity. natural gas) of 11% → Debt is directly related to existing debt and ensure current obligations are met while new debt is added with revenue bonds  Page 89 7/11/25 Power BI Desktop UTILITIES: STORMWATER Accomplishments *(2025 metrics are through May 31, 2025) → Storm Sewer pipes cleaned 2024 - 30,748 LF 2025* - 24,072 LF → Stormwater Inlets cleaned and inspected 2024 – 10,833 2025* - 2,771 → Stormwater Mains replaced or rehabilitated 2024 – 6,209 LF 2025* - 2,500 LF → Performance measures and goals for 2025 are on track to be met: Mowing of levees to control unwanted vegetation Conducting 130 outfall inspections Collect 12 bi-weekly stream samples for detecting illicit discharge Annual and bi-annual inspections of ditches and channels Annual maintenance and exercising of levee sluice gates, and relief wells Performance Measures Performance Measure 2022 2023 2024 Target Completed Outfall Inspections 113 130 122 100 Controlled Burns Conducted 2 3 1 3 Erosion & Sediment Control 339 422 440 400 Submittals Reviewed Stream Samples Collected 23 25 20 12 Linear feet of storm sewer mains 43225 71262 30748 40000 cleaned Number of storm sewer inlets 14607 8676 10833 6572 inspected and cleaning Levee maintenance and exercising 1 1 1 1 of levee sluice gates, and relief wells completed(percentage) Linear Feet of storm sewer mains 3009 12749 6209 8000 replaced or rehabilitated per year  Page 90 7/11/25 Power BI Desktop UTILITIES: STORMWATER Goals Project Management → Begin Stormwater Conveyance system replacement or rehabilitation at: SE Prairie Road SE California Ave & SE 4th St Stormwater Operations → Meet 2026 performance metrics and goals → Maintain Compliance wit City NPDES Permit Requirements → Update Stormwater Management Program → Partner with community organizations on at least one stream cleanup event → Complete action items to satisfy EPA requirements for long-term operations and maintenance of BMP's  Page 91 7/11/25 Power BI Desktop UTILITIES: WASTEWATER The Wastewater Utility collects and treats wastewater at three treatment plants to protect the health and safety of our community. Services of the Wastewater Utility are primarily managed by the Water Pollution Control division. Department Budget History Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget  625 - Wastewater Fund ($28,559,295) ($45,867,083) ($41,111,311) ($45,392,654) Total ($28,559,295) ($45,867,083) ($41,111,311) ($45,392,654) Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget   Expenses ($28,559,295) ($45,867,083) ($41,111,311) ($45,392,654) Capital Outlay ($300,000) ($350,000) ($300,000) Commodities ($2,102,454) ($2,073,685) ($2,539,551) ($2,464,344) Contractual ($12,591,439) ($10,366,591) ($11,673,653) ($12,908,950) Debt ($8,570,470) ($8,813,347) ($11,724,199) ($13,892,026) Other Payments ($32,894) ($17,915,584) ($7,864,110) ($8,696,000) Personnel ($5,262,039) ($6,397,876) ($6,959,798) ($7,131,334) Total ($28,559,295) ($45,867,083) ($41,111,311) ($45,392,654) Changes from 2025 Budget → Increase in treatment chemical costs of 15% → Debt is directly related to existing debt and ensure current obligations are met while new debt is added with revenue bonds  Page 92 7/11/25 Power BI Desktop UTILITIES: WASTEWATER Accomplishments *(2025 metrics are through May 31, 2025) → Sanitary Sewer mains cleaned 2024 - 1,004,812 LF 2025* - 172,069 LF YTD → Sanitary Sewer mains replaced or rehabilitated 2025* - 6,000 LF YTD → Biosolids Processed 2024 - 20,487.50 tons 2025* - 5,666.00 tons → Biosolids Reused 2024 - 21,733.20 tons 2025* - 4,230.71 tons → Reduced called regarding wastewater odor by 8% Performance Measures Performance Measure 2022 2023 2024 Target Linear footage of 6” to 15” gravity 974949 813927 1.005M 1.12M mains cleaned Linear Feet of sanitary sewer mains 18368 5630 0 17000 replaced or rehabilitated per year Number of bypass events over 8 4 1 0 0 hours without secondary treatment Number of occurrences resulting in 20 4 76 0 Notice of Violation Response time to customer calls 0.995 0.98 0.9325 1 (percentage) Number of gallons of wastewater 6.6B 5.2B 4.075B N/A treated The number of system back-up calls N/A 210 212 N/A  Page 93 7/11/25 Power BI Desktop UTILITIES: WASTEWATER Goals → Rehabilitation of the Grant Jefferson and Shunga Pump States & Force Mains → Complete Plant modifications at North Topeka Wastewater Treatment Plant → Increase biosolids processing by 3% → Increase land application by 5% → Maintain Compliance with city NPDES Permit Requirements → Adhere to State and Federal regulations and The Clean Water act, regarding the treatment and release of wastewater  Page 94 7/11/25 Power BI Desktop MISC. NON-DEPARTMENTAL The Non-Departmental budget within the City's General Fund exists primarily to post expenses that are citywide in nature and not generated through the actions of a specific department Department Budget History Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget   101 - General Fund ($5,032,312) ($4,083,688) ($4,428,652) ($15,579,852) Misc. Non - Departmental ($2,181,061) ($1,337,748) ($1,004,281) ($12,915,852) Prisoner Care ($945,977) ($800,000) ($1,100,000) ($1,500,000) Social Service Grants ($546,708) ($752,379) ($752,500) ($590,000) Cemeteries ($222,535) ($295,000) ($295,000) ($294,000) Topeka Performance Center ($404,340) ($718,561) ($721,861) ($150,000) Franchise Fee Program ($100,000) ($180,000) ($130,010) ($130,000) Equipment & Improv Nondept $60,000 Non Departmental - Hotel ($691,691) ($425,000) Total ($5,032,312) ($4,083,688) ($4,428,652) ($15,579,852) Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget   Expenses ($5,032,312) ($4,083,688) ($4,428,652) ($15,579,852) Contractual ($4,377,750) ($4,258,551) ($6,241,949) ($15,474,852) Other Payments ($239,630) ($1,600,000) ($232,000) ($105,000) Personnel $1,774,863 $2,470,297 Capital Outlay ($101,392) $0 Commodities ($313,539) ($425,000) $0 Total ($5,032,312) ($4,083,688) ($4,428,652) ($15,579,852) Changes from 2026 Budget → See next page for itemized list of expenses for FY2026 → Vacancy Credit is no longer posted within this cost center; rather it is reflected in specific department budgets  Page 95 7/11/25 Power BI Desktop MISC. NON-DEPARTMENTAL Itemized List of 2026 Non-Departmental Expenses Below are list of material expenditures in the Misc. Non-Departmental Expense Budget: → Cemeteries: $294,000 → SNCO Prisoner Care: $1,500,000 → TPAC Contract: $150,000 → Social Service Grants with United Way Administration: $425,000 → PARS/Safe Streets: $45,750 → Kansas Children's Services: $60,000 → YWCA Northeast Kansas: $40,000 → Lineage Expense: $175,000 → IT Allocation for General Fund: $5,077,637 → Facilities Allocation for General Fund: $3,715,965 → Insurance Allocation for General Fund: $1,366,731 → League of Kansas Municipalities: $42,000 → GTP: $14,000 → Pocket Park Maintenance: $61,366 → Intelli-Time: $107,500 → ArtsConnect: $30,000 → NOTO: $50,000 → Downtown Topeka Redevelopment Grant: $150,000 → Lawson License: $530,000 → SAAS Fees: $697,894 → Eviction Defense Contract: $88,000 → Property Tax Rebate Program with CRC: $250,000 → Franchise Fees Rebate with CRC: $130,010 → CID Payments: $354,760  Page 96 7/11/25 FUNDS SUMMARY  Page 97 7/11/25 Power BI Desktop  Page 98 7/11/25 Power BI Desktop 101 - GENERAL FUND The General Fund is the City of Topeka’s primary operating fund. It finances a number of departments such as City Council, Mayor, Police, Fire, Executive, Public Works, and various others. The General Fund receives the largest portion of the mill levy to support various services throughout the City. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  101 - General Fund $23,028,432 $23,028,432 $19,975,720 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $116,085,443 $114,928,383 $127,570,992 $132,985,265 Sales Tax $39,013,156 $39,894,883 $40,569,000 $41,710,350 Ad Valorem Tax $35,597,172 $36,296,391 $38,251,392 $43,779,757 Franchise Fees $15,228,457 $15,165,089 $14,331,161 $16,189,547 Miscellaneous $624,443 $557,428 $10,984,459 $8,130,349 PILOTS $7,930,388 $5,968,062 $5,937,664 $6,787,247 Fees For Service $4,359,686 $4,484,446 $4,426,854 $4,568,000 Investments from Interest $4,946,208 $3,859,768 $4,335,000 $2,900,000 Motor Vehicle $3,201,631 $3,487,228 $3,309,405 $3,657,389 Licenses & Permits $1,719,408 $1,854,731 $1,781,757 $1,829,164 Intergovernmental Revenue $1,447,474 $1,435,498 $1,492,050 $1,469,962 Fines $1,233,003 $1,158,708 $1,275,000 $1,190,000 Municipal Court $510,974 $488,155 $537,250 $478,500 Special Assessments $273,444 $277,996 $340,000 $295,000  Expenses ($116,007,107) ($118,403,646) ($127,570,984) ($132,985,265) Debt ($656,420) ($242,481) Other Payments ($10,994,307) ($3,793,149) ($232,100) ($105,100) Capital Outlay ($881,250) ($778,415) ($1,184,166) ($1,354,033) Commodities ($3,604,065) ($4,531,750) ($4,225,719) ($3,476,650) Contractual ($19,386,530) ($23,291,850) ($25,137,226) ($27,049,692) Personnel ($80,484,535) ($85,766,003) ($96,791,772) ($100,999,790) Total $78,336 ($3,475,264) $9 $0  Page 99 7/11/25 Power BI Desktop 102 - UNASSIGNED RESERVE FUND The City shall maintain a minimum unassigned fund balance equal to fifteen percent (15%) of the General Fund revenues and a target unassigned fund balance of twenty percent (20%) of the General Fund revenues. In the event that the unassigned fund balance exceeds twenty percent (20%) at the end of the fiscal year, those excess funds shall be moved to the Unassigned Reserve Fund. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  102 - Unassigned Reserve Fund $13,843,107 $4,484,552 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $11,706,274 $4,134,894 Miscellaneous $11,706,274 $4,134,894  Expenses ($1,998,061) ($15,374,383) ($6,500,000) Other Payments ($1,998,061) ($15,374,383) ($6,500,000) Total $11,706,274 $2,136,833 ($15,374,383) ($6,500,000) Notable Information → The City plans on using unassigned reserves to supplement the general fund operating budget for FY26.  Page 100 7/11/25 Power BI Desktop 216 - DOWNTOWN BUSINESS DIST. The Downtown Business Improvement fund accounts for assessments that are levied against tenants within the downtown business improvement district. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  216 - Downtown Bus Improv Dist $60,972 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $178,715 $125,784 $184,920 $203,011 Special Assessments $178,666 $173,465 $184,920 $203,011 Miscellaneous $48 $0 Investments from Interest $0 ($47,681) $0  Expenses ($194,957) ($164,176) ($203,011) ($203,011) Contractual ($194,957) ($164,176) ($203,011) ($203,011) Total ($16,242) ($38,392) ($18,091) $0 Notable Information → No material changes in FY26 budget  Page 101 7/11/25 Power BI Desktop 217 - TOPEKA TOURISM IMPROV. The Tourism Business Improvement fund accounts for assessments that are levied against lodging facilities within the City of Topeka to provide for improvements and promotion of the downtown plaza development area. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  217 - Topeka Tourism Bid ($277) $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $369,551 $352,197 $384,333 $352,200 Special Assessments $369,551 $352,197 $384,333 $352,200  Expenses ($369,397) ($356,781) ($379,247) ($352,200) Contractual ($369,397) ($356,781) ($379,247) ($352,200) Total $154 ($4,584) $5,086 $0 Notable Information → No material changes in FY26 budget  Page 102 7/11/25 Power BI Desktop 218 - NOTO BUSINESS IMPROV. The NOTO Improvement fund accounts for assessments that are levied against tenants within the NOTO business improvement district. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  218 - Noto Business Improve District $14,600 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $12,650 $12,700 $15,000 $17,000 Special Assessments $13,050 $17,500 $15,000 $17,000 Investments from Interest ($400) ($4,800)  Expenses ($5,006) ($5,744) ($15,000) ($17,000) Contractual ($5,006) ($5,744) ($15,000) ($17,000) Total $7,644 $6,956 $0 $0 Notable Information → No material changes in FY26 budget  Page 103 7/11/25 Power BI Desktop 227 - COURT TECHNOLOGY FUND The Court Technology fund collects fees in addition to existing mandatory court costs for upgrading the court’s electronic records and payment system. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  227 - Court Technology Fund $239,730 $225,730 $730 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $26,332 $25,442 $25,000 $25,000 Municipal Court $26,332 $25,442 $25,000 $25,000  Expenses ($44,013) ($26,035) ($70,000) ($250,000) Contractual ($43,712) ($23,164) ($45,000) ($45,000) Commodities ($967) ($5,000) ($185,000) Capital Outlay ($302) ($1,904) ($20,000) ($20,000) Total ($17,681) ($593) ($45,000) ($225,000) Notable Information → The Court Technology Fund will partially pay for the Tyler Digi-Ticket System  Page 104 7/11/25 Power BI Desktop 228 - SPECIAL ALCOHOL FUND The Special Alcohol fund is collected and distributed in accordance with state statute K.S.A. 79-41a04. Revenues come from a 10% tax on the sale of liquor and must be spent towards drug and alcohol abuse programs. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  228 - Special Alcohol Program $225,883 $225,883 $225,883 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $723,737 $717,749 $746,025 $734,996 Intergovernmental Revenue $723,737 $717,749 $746,025 $734,996  Expenses ($567,661) ($695,927) ($746,025) ($734,996) Contractual ($567,661) ($695,927) ($746,025) ($734,996) Total $156,076 $21,822 $0 $0 Notable Information → No material changes in FY26 budget  Page 105 7/11/25 Power BI Desktop 229 - ALCOHOL DRUG & SAFETY FUND The Alcohol and Drug Safety fund receives revenue through Municipal Court fees and supports the probation officer who interacts directly with alcohol and drug safety cases. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  229 - Alcohol & Drug Safety $9,171 $25,428 $42,062 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $16,936 $10,976 $22,000 $22,000 Municipal Court $16,936 $10,976 $22,000 $22,000  Expenses ($115,786) ($9,275) ($5,743) ($5,166) Personnel ($111,532) ($5,772) $669 Contractual ($1,179) ($2,646) ($1,143) ($1,235) Commodities ($3,075) ($857) ($4,600) ($4,600) Total ($98,850) $1,701 $16,257 $16,834 Notable Information → No material changes in FY26 budget  Page 106 7/11/25 Power BI Desktop 232 - LAW ENFORCEMENT FUND This fund was established for collecting revenues through donations, federal monies, license fees, warrant fees, and Municipal Court fees. The purpose is to subsidize crime prevention activities including training, canine and officer equipment, and prevention programs. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  232 - Law Enforcement $1,583,390 $1,265,810 $903,333 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $459,915 $325,313 $189,000 $189,000 Municipal Court $20,439 $18,384 $20,000 $20,000 Miscellaneous $204,694 $94,511 $20,000 $20,000 Licenses & Permits $17,500 $15,000 $17,500 $17,500 Investments from Interest $102,309 $122,585 $36,500 $36,500 Intergovernmental Revenue $24,750 $563 $5,000 $5,000 Fines $90,223 $74,271 $90,000 $90,000  Expenses ($463,750) ($497,913) ($551,477) ($551,477) Debt ($26,614) $0 Contractual ($306,239) ($320,844) ($518,588) ($518,588) Commodities ($29,720) ($24,477) ($32,889) ($32,889) Capital Outlay ($101,176) ($152,592) $0 Total ($3,835) ($172,599) ($362,477) ($362,477) Notable Information → No material changes in FY26 budget  Page 107 7/11/25 Power BI Desktop 236 - SPECIAL LIABILITY FUND The Special Liability fund is utilized to defend the City in court for cases, such as workers compensation, and claims against the City. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  236 - Special Liability $2,996,713 $2,472,923 $1,954,970 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $1,164,897 $1,253,948 $1,059,376 $1,121,832 PILOTS $4,220 $5,923 $3,000 $3,000 Motor Vehicle $85,626 $86,393 $79,229 $87,218 Investments from Interest $194,829 $194,519 $0 Ad Valorem Tax $880,221 $967,113 $977,147 $1,031,614  Expenses ($1,015,460) ($1,501,796) ($1,536,185) ($1,639,785) Personnel ($706,582) ($577,525) ($773,296) ($855,835) Contractual ($304,940) ($918,911) ($755,889) ($776,950) Commodities ($3,938) ($5,360) ($7,000) ($7,000) Total $149,436 ($247,849) ($476,809) ($517,953) Notable Information → No material changes in FY26 budget  Page 108 7/11/25 Power BI Desktop 271 - TRANSIENT GUEST TAXES These funds account for revenues received from a transient guest tax imposed on hotel and motel room rentals. This tax is utilized for the promotion of conventions and tourism in the City of Topeka. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  271 - Transient Guest Tax $57,244 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $2,347,597 $2,238,852 $2,972,974 $2,375,000 Transient Guest Tax $2,347,597 $2,238,852 $2,972,974 $2,375,000  Expenses ($2,347,597) ($2,233,723) ($2,018,469) ($2,375,000) Other Payments ($229,148) ($218,533) ($236,022) ($230,000) Contractual ($2,118,449) ($2,015,189) ($1,782,447) ($2,145,000) Total $0 $5,130 $954,505 $0 Notable Information → No material changes in FY26 budget  Page 109 7/11/25 Power BI Desktop 272 - TRANSIENT GUEST TAXES Soccer This fund accounts for revenues received from transient guest tax and pays towards improvements at Sunflower Soccer. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  272 - Tgt - Sunflower Soccer $702,779 $431,440 $617,479 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $478,031 $454,169 $602,920 $475,000 Transient Guest Tax $478,031 $454,169 $602,920 $475,000  Expenses ($283,313) ($282,880) ($294,254) ($288,961) Contractual ($283,313) ($282,880) ($294,254) ($288,961) Total $194,718 $171,289 $308,666 $186,039 Notable Information → No material changes in FY26 budget  Page 110 7/11/25 Power BI Desktop 273 - TRANSIENT GUEST TAXES (NEW) This fund accounts for revenues received from transient guest tax and distributes funds to four community entities. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  273 - Transient Guest Tax (New) $93,553 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $458,296 $437,067 $580,381 $475,000 Transient Guest Tax $458,296 $437,067 $580,381 $475,000  Expenses ($468,903) ($409,578) ($482,970) ($475,000) Contractual ($468,903) ($409,578) ($482,970) ($475,000) Total ($10,608) $27,488 $97,411 $0 Notable Information → This fund is building up a fund balance since Evel Knievel no longer receives TGT disbursements; the Governing Body opted to dedicate all future TGT revenue generation toward Evel Knievel to be used to build an ice rink at Evergy Plaza.  Page 111 7/11/25 Power BI Desktop 274-275 - COUNTYWIDE HALF CENT SALES TAX This fund tracks sales tax being received from the state and transferred to the Joint Economic Development Organization (JEDO) for the funding of economic development and countywide infrastructure as authorized by voters in April of 2016. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  275 - 0.5% Sales Tax (Jedo Proj) $21,116,143 $21,684,346 $23,826,450 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $19,898,235 $22,128,576 $19,716,324 $21,945,170 Sales Tax $19,142,062 $20,879,968 $19,716,324 $21,945,170 Investments from Interest $756,172 $1,248,609  Expenses ($18,964,469) ($14,157,767) ($21,754,806) ($22,502,811) Contractual ($18,964,179) ($14,157,767) ($21,753,806) ($22,501,811) Capital Outlay ($290) ($1,000) ($1,000) Total $933,766 $7,970,809 ($2,038,482) ($557,641) Notable Information → Project concepts that are beginning include: SW Huntoon St. - Gage Blvd. to Harrison St. and SW Topeka Blvd. -15th - 21st St. → The fund balance remains high due to delays in the 17th Street Project. Currently, no major projects funded by the Countywide Half-Cent Sales Tax are under construction, contributing to the continued growth of the fund balance  Page 112 7/11/25 Power BI Desktop 276 - FEDERAL FUNDS EXCHANGE Federal Funds Exchange is a voluntary program that allows local agencies to trade all or part of its federal fund allocation in a specific federal fiscal year with the Kansas Department of Transportation (KDOT) in exchange for state transportation dollars. The available funds are determined annually by KDOT for use on specific types of transportation improvement projects including, but not limited to, roadway construction, reconstruction, and pavement preservation. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  276 - Federal Funds Exchange $610,948 $205,976 $320,976 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $1,738,080 $1,557,504 $1,600,000 $1,665,000 Investments from Interest $195,366 ($18,744) $15,000 Intergovernmental Revenue $1,542,714 $1,576,248 $1,600,000 $1,650,000  Expenses ($499,400) ($4,355,000) ($2,215,000) ($1,550,000) Other Payments ($499,400) ($4,355,000) ($2,215,000) ($1,550,000) Total $1,238,680 ($2,797,496) ($615,000) $115,000 Notable Information → Projects include annual bridge maintenance program, SW Fairlawn RD. - 28th St. to 23rd St., and SE Sardou Avenue over Union Pacific Railroad, and various improvements across multiple bridges  Page 113 7/11/25 Power BI Desktop 286 - RETIREMENT RESERVE FUND The Retirement Reserve fund provides revenues for and absorbs those accrued sick leave, vacation, and other related costs of City employees upon their retirement. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  286 - Retirement Reserve $5,596,341 $6,672,149 $3,068,207 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $2,177,006 $2,348,346 $1,930,000 $30,000 Investments from Interest $153,354 $213,880 $30,000 $30,000 Fees For Service $2,023,652 $2,134,465 $1,900,000 $0  Expenses ($1,492,940) ($1,137,818) ($1,127,170) ($3,633,742) Personnel ($1,475,346) ($1,120,287) ($1,110,000) ($1,633,742) Other Payments ($2,000,000) Contractual ($17,594) ($17,532) ($17,170) Total $684,066 $1,210,527 $802,830 ($3,603,742) Notable Information → The City will not transfer any revenue into this fund for 2026 since there is a large fund balance. Additionally, the City will transfer $2m from this fund into the Special Highway Fund for FY26.  Page 114 7/11/25 Power BI Desktop 289 - HISTORIC ASSET FUND Prior to 2017, this fund provided funding for acquisitions, rehabilitation, and preservation of historical landmarks or historic resources located within the City. The funding source was Transient Guest Tax (TGT). The allocation from TGT expired in 2016, so the only funds spent will be carried over from prior year grants. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  289 - Historic Asset Tourism $29,711 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Expenses ($12,930) ($29,711) Contractual ($12,930) ($29,711) Total ($12,930) ($29,711) Notable Information → No material changes in FY25 budget  Page 115 7/11/25 Power BI Desktop 291 - SPECIAL HIGHWAY FUND The Special Highway fund receives the motor fuel taxes from the State of Kansas and pays for street improvements and staffing to maintain those assets throughout the City. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  291 - Special Street Repair $2,331,580 $188,836 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $5,711,469 $5,634,311 $5,204,250 $7,503,130 Miscellaneous $28,769 $17,790 $25,000 $2,012,500 Investments from Interest $184,182 $47,862 $0 Intergovernmental Revenue $5,498,518 $5,568,660 $5,179,250 $5,490,630  Expenses ($6,165,267) ($6,891,912) ($8,274,449) ($7,781,698) Personnel ($3,257,167) ($3,876,875) ($4,554,304) ($4,740,172) Other Payments ($500,000) $0 Debt $0 Contractual ($1,449,995) ($1,948,317) ($2,148,045) ($1,389,426) Commodities ($758,158) ($1,066,720) ($1,572,100) ($1,652,100) Capital Outlay ($199,947) $0 Total ($453,798) ($1,257,600) ($3,070,199) ($278,568) Notable Information → The Special Highway Tax is projected to be over encumbered in 2026 due to flat revenue vs. rising commodity and personnel cost. There will be a $2m infusion from the Retirement Reserve into the Special Highway Fund.  Page 116 7/11/25 Power BI Desktop 292 - CITYWIDE HALF-CENT SALES TAX The Citywide Half-Cent Sales Tax fund provides for street improvements on existing streets, gutter, curbs, sidewalks, alleys, and street lighting . This sales tax was approved by voters. This report reflects actual dollars expended year to date and does not include encumbered funds or prior obligations. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  292 - Sales Tax Street Maint $39,812,281 $34,759,722 $27,738,979 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $20,811,318 $21,610,455 $20,511,907 $21,447,280 Sales Tax $19,506,578 $19,947,441 $20,481,907 $20,957,280 Miscellaneous $25,615 $27,587 $30,000 $40,000 Investments from Interest $1,278,930 $1,635,427 $450,000 Fees For Service $195 $0  Expenses ($17,440,245) ($18,491,826) ($28,124,454) ($28,468,024) Personnel ($291,039) ($201,512) ($624,744) ($798,924) Contractual ($16,965,940) ($18,015,589) ($27,209,710) ($27,319,100) Commodities ($183,266) ($274,726) ($270,000) ($330,000) Capital Outlay ($20,000) ($20,000) Total $3,371,073 $3,118,629 ($7,612,547) ($7,020,743) Notable Information → Projects the 50/50 Sidewalk Program, 2026 Pavement Management Program, 2026 Alley Repair Program, 2026 Curb and Gutter Program, and 2026 Street Lighting Program → Fund balances do not account for future project commitments that have not yet been formally allocated.  Page 117 7/11/25 Power BI Desktop 299 - AFFORDABLE HOUSING TRUST A special revenue fund established in 2020 to account for revenue and expenses related to affordable housing Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  299 - City Donations And Gifts $1,073,675 $1,073,675 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $249,800 $75,000 Miscellaneous $249,800 Investments from Interest $75,000  Expenses ($1,125) ($999,800) ($1,073,675) Other Payments ($999,800) ($1,073,675) Commodities ($1,125) Total $249,800 $73,875 ($999,800) ($1,073,675) Notable Information → No material changes in FY26 budget  Page 118 7/11/25 Power BI Desktop 301 - DEBT SERVICE FUND The Debt Service fund pays for the general obligation and revenue bonds, excluding utilities, that the City has incurred. This fund pays these expenses by levying taxes, special assessments, making transfers, and receiving STAR bond sales tax revenue. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  301 - Debt Service $18,490,145 $17,928,726 $12,926,820 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $22,275,286 $23,509,184 $19,316,996 $16,393,815 Special Assessments $3,317,495 $3,429,971 $3,230,000 $3,029,719 Sales Tax $217,894 $276,284 $144,000 $144,000 PILOTS $66,432 $93,208 $75,000 $85,000 Motor Vehicle $1,739,899 $1,373,935 $1,248,264 $988,470 Miscellaneous $1,977,346 $1,560,208 $240,000 $0 Investments from Interest $646,589 $848,246 $125,000 $175,000 Intergovernmental Revenue $413,881 $646,923 $250,000 $250,000 Ad Valorem Tax $13,895,751 $15,280,409 $14,004,732 $11,721,626  Expenses ($20,558,785) ($20,232,030) ($21,611,803) ($21,395,721) Debt ($20,343,399) ($20,028,400) ($21,386,803) ($21,129,721) Contractual ($215,385) ($203,630) ($225,000) ($266,000) Total $1,716,501 $3,277,154 ($2,294,807) ($5,001,906) Notable Information → Debt Service Fund Mill Levy is planned to be 7.717. It was lowered in order to spent down the past built up fund balance.  Page 119 7/11/25 Power BI Desktop 220, 402, 403, 405 - TAX INCREMENT FINANCING The Tax Increment Financing fund was established to monitor the amount of property and sales taxes received for tax increment financing (TIF) districts created for redevelopment of blighted areas. Areas include College Hill, Wheatfield Village, Sherwood Crossing, and South Topeka. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  402 - Tif - Sherwood Crossing $0 $0 $0 403 - Tif - Wheatfield $0 $0 $0 405 - South Topeka Tif $0 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $693,518 $1,017,879 $901,000 $1,065,000 Ad Valorem Tax $693,518 $1,017,879 $901,000 $1,065,000  Expenses ($424,117) ($967,699) ($901,000) ($1,065,000) Other Payments ($2,200) ($2,527) ($251,000) ($5,000) Contractual ($421,917) ($965,172) ($650,000) ($1,060,000) Total $269,401 $50,180 ($0) $0 Notable Information → No material changes in FY26 budget  Page 120 7/11/25 Power BI Desktop 294, 295, 296, 297, 298, 400, 401, 404, 406 - :COMMUNITY IMPROVEMENT DISTRICTS The Community Improvement District fund provides for the use of public financing for projects within a prescribed district to strengthen economic development, employment opportunities, enhance tourism, or upgrade older real estate. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  294 - Cid - Holliday Square $0 $0 $0 295 - Cid - 12Th & Wanamaker $0 $0 $0 296 - Cid - Cyrus Hotel $0 $0 $0 297 - Cid - Se 29Th $0 $0 $0 298 - Wheatfield Fund $0 $0 $0 400 - Economic Development $0 $0 $0 401 - Sherwood Cid $0 $0 $0 404 - Cid - Downtown Ramada Inn $0 $0 $0 406 - Cid - South Topeka $0 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $1,549,377 $1,626,964 $1,615,321 $1,700,000 Sales Tax $1,549,377 $1,626,964 $1,615,321 $1,700,000  Expenses ($1,696,219) ($1,649,173) ($1,619,832) ($1,700,000) Contractual ($1,696,219) ($1,649,173) ($1,619,832) ($1,700,000) Total ($146,841) ($22,210) ($4,511) $0 Notable Information → No material changes in FY26 budget  Page 121 7/11/25 Power BI Desktop 407 - EASTEGATE RHID The Kansas Reinvestment Housing Incentive District (RHID) program was to designed to aid cities, counties, and developers in building houses within Kansas communities by assisting in the financing of eligible improvements through the incremental increase in real property taxes created by a housing development. The first approved RHID is Eastgate Subdivision No. 4. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  407 - Eastgate #4 Rhid $0 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $50,000 $50,000 Ad Valorem Tax $50,000 $50,000  Expenses ($50,000) ($50,000) Other Payments ($50,000) ($50,000) Total $0 $0 Notable Information → No material changes in FY26 budget  Page 122 7/11/25 Power BI Desktop 500 - TOPEKA METRO The Topeka Metropolitan Transit Authority provides bus service within the Topeka city limits and works with other organizations to meet mass transit needs. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  500 - Metro Trans Authority $0 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $5,983,690 $6,532,718 $6,658,710 $6,993,044 PILOTS $26,027 $36,528 $25,000 $37,000 Motor Vehicle $528,836 $532,848 $514,923 $538,235 Ad Valorem Tax $5,428,826 $5,963,342 $6,118,787 $6,417,809  Expenses ($5,983,690) ($6,532,718) ($6,658,710) ($6,993,044) Contractual ($5,983,690) ($6,532,718) ($6,658,710) ($6,993,044) Total $0 $0 $0 $0 Notable Information → Topeka Metro is keeping their mill levy flat @ 4.20.  Page 123 7/11/25 Power BI Desktop 601- PUBLIC PARKING FUND The Parking fund supports all on-street and garage parking that the City owns. Revenues are utilized to support ongoing maintenance and debt service payments of the parking garages. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  601 - Public Parking $1,057,079 $878,561 $467,290 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $3,662,896 $2,505,021 $2,461,570 $2,746,010 Miscellaneous $1,200,560 $21,806 $14,000 $14,000 Investments from Interest $91,702 $54,197 $0 Fines $194,980 $194,524 $225,000 $225,000 Fees For Service $2,175,655 $2,234,494 $2,222,570 $2,507,010  Expenses ($3,360,066) ($3,449,216) ($3,462,690) ($3,157,281) Personnel ($690,765) ($658,612) ($657,808) ($819,733) Other Payments ($659,196) ($612,095) ($659,196) Debt ($192,212) ($921,842) ($620,602) ($622,463) Contractual ($1,695,445) ($1,164,633) ($1,401,551) ($1,585,917) Commodities ($24,303) ($101,669) ($39,233) ($44,869) Capital Outlay ($98,144) $9,635 ($84,300) ($84,300) Total $302,830 ($944,194) ($1,001,120) ($411,271) Notable Information → No material changes in FY26 budget  Page 124 7/11/25 Power BI Desktop 613 - INFORMATION TECHNOLOGY The information technology needs of the City are funded through this internal service fund. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  613 - Information Technology ($793,456) ($396,545) ($46,481) Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $4,134,913 $5,970,956 $6,957,278 $7,281,070 Miscellaneous $568 $225 $0 Franchise Fees $34,552 $34,352 $34,351 $34,351 Fees For Service $4,099,793 $5,936,379 $6,922,927 $7,246,719  Expenses ($5,037,524) ($7,666,532) ($6,702,768) ($6,931,006) Personnel ($2,047,283) ($3,653,979) ($3,127,063) ($3,352,285) Other Payments ($3,421) ($3,135) $0 Debt ($762,894) ($995,467) Contractual ($2,154,383) ($2,984,201) ($3,499,645) ($3,386,919) Commodities ($22,641) ($28,902) ($76,060) ($6,802) Capital Outlay ($46,902) ($848) ($185,000) Total ($902,611) ($1,695,576) $254,510 $350,064 Notable Information → No material changes in FY26 budget  Page 125 7/11/25 Power BI Desktop 614 - FLEET FUND The Fleet fund pays for maintenance and repair of all City vehicles. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  614 - Fleet Management $2,223,037 $2,103,359 $2,661,265 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $2,554,209 $2,905,620 $3,039,000 $2,868,541 Miscellaneous $216,163 $14,824 $5,000 Fees For Service $2,338,046 $2,890,796 $3,039,000 $2,863,541  Expenses ($2,401,915) ($2,597,423) ($3,664,128) ($2,310,635) Personnel ($1,728,970) ($1,713,009) ($2,001,726) ($2,049,815) Other Payments ($228,015) $2,333 Debt ($1,948) ($1,863) Contractual ($460,643) ($623,862) ($670,058) ($177,977) Commodities ($57,012) ($80,090) ($92,344) ($82,844) Capital Outlay $74,672 ($180,932) ($900,000) Total $152,295 $308,198 ($625,128) $557,906 Notable Information → No material changes in FY26 budget  Page 126 7/11/25 Power BI Desktop 615 - FACILITIES FUND The Facilities fund pays for all maintenance of facilities throughout the City of Topeka. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  615 - Facilities Operations ($845,336) ($158,519) $343,835 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $1,440,838 $3,878,840 $3,520,000 $4,058,042 Miscellaneous $11,821 $10,249 $2,500 Fees For Service $1,429,017 $3,868,591 $3,520,000 $4,055,542  Expenses ($3,013,444) ($3,541,047) ($3,509,272) ($3,555,688) Personnel ($1,059,970) ($720,139) ($1,083,858) ($1,141,710) Other Payments $42,300 $50,442 $39,500 ($500) Contractual ($1,897,459) ($2,836,947) ($2,385,414) ($2,362,478) Commodities ($138,740) ($130,051) ($79,500) ($51,000) Capital Outlay $40,425 $95,648 $0 Total ($1,572,606) $337,792 $10,728 $502,354 Notable Information → No material changes in FY26 budget  Page 127 7/11/25 Power BI Desktop 621 - WATER FUND The Water fund supports all water operations throughout the City and surrounding areas. Fees for Service are the primary revenue for the Water fund, and expenses are utilized for operations, capital improvements, and debt service. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  621 - Water Utility $17,105,007 $15,721,730 $14,054,172 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $55,141,766 $55,416,036 $55,145,100 $60,613,500 Miscellaneous $6,959,914 $1,738,168 $1,242,600 $1,299,700 Investments from Interest $1,557,111 $2,649,815 $625,500 $677,600 Fees For Service $46,624,741 $51,028,053 $53,277,000 $58,636,200  Expenses ($42,482,561) ($52,640,306) ($56,528,377) ($62,286,091) Personnel ($8,226,252) ($8,633,373) ($11,604,432) ($11,616,350) Other Payments ($1,799,157) ($7,395,579) ($8,007,100) ($11,427,100) Debt ($11,307,789) ($12,415,223) ($13,592,479) ($13,386,169) Contractual ($11,595,693) ($12,280,539) ($12,816,876) ($14,107,235) Commodities ($9,553,671) ($11,915,592) ($10,107,490) ($11,349,237) Capital Outlay ($400,000) ($400,000) Total $12,659,206 $2,775,731 ($1,383,277) ($1,672,591) Notable Information → No material changes in FY26 budget  Page 128 7/11/25 Power BI Desktop 623 - STORM WATER FUND The Stormwater fund supports all stormwater operations throughout the City. Fees for service serve as the primary revenue for the stormwater fund, and expenses are utilized for operations and capital improvement projects. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  623 - Stormwater Utility $5,995,850 $4,575,626 $4,038,213 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $11,876,617 $12,870,716 $11,307,000 $12,096,200 Miscellaneous $553,719 $430,282 $55,200 Investments from Interest $807,955 $934,750 $116,000 $162,800 Fees For Service $10,514,944 $11,505,685 $11,191,000 $11,878,200  Expenses ($10,072,443) ($13,180,039) ($12,727,224) ($12,633,611) Personnel ($1,719,117) ($1,660,645) ($2,453,056) ($2,346,060) Other Payments ($3,000,000) ($6,165,000) ($4,786,200) ($3,904,300) Debt ($1,910,144) ($2,492,533) ($2,567,519) ($2,586,555) Contractual ($3,132,486) ($2,490,720) ($2,361,487) ($2,916,533) Commodities ($310,696) ($370,277) ($258,961) ($380,163) Capital Outlay ($865) ($300,000) ($500,000) Total $1,804,175 ($309,323) ($1,420,224) ($537,411) Notable Information → No material changes in FY26 budget  Page 129 7/11/25 Power BI Desktop 625 - WASTEWATER FUND The Wastewater fund supports all wastewater operations throughout the City. Fees for services serve as the primary revenue for the wastewater fund, and expenses are utilized for operations, capital improvement projects, and debt service. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  625 - Wastewater Fund $20,147,185 $20,744,099 $19,752,344 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $39,469,335 $42,824,063 $41,708,225 $44,400,900 Special Assessments $72,884 $76,743 $65,000 Miscellaneous $1,900,403 $193,269 $4,300 $4,300 Licenses & Permits $70,232 $125,076 $70,000 Investments from Interest $2,355,543 $4,078,178 $540,000 $493,500 Fees For Service $35,070,272 $38,350,797 $41,028,925 $43,903,100  Expenses ($41,706,640) ($53,521,430) ($41,111,311) ($45,392,654) Personnel ($5,262,039) ($5,573,408) ($6,959,798) ($7,131,334) Other Payments ($18,443,849) ($24,081,180) ($7,864,110) ($8,696,000) Debt ($3,351,089) ($10,558,525) ($11,724,199) ($13,892,026) Contractual ($12,591,439) ($12,100,588) ($11,673,653) ($12,908,950) Commodities ($2,137,414) ($2,393,501) ($2,539,551) ($2,464,344) Capital Outlay $79,189 $1,185,772 ($350,000) ($300,000) Total ($2,237,305) ($10,697,366) $596,914 ($991,754) Notable Information → No material changes in FY26 budget  Page 130 7/11/25 Power BI Desktop 640 - PROPERTY & VEHICLE INSURANCE This fund is one of the City's Risk Funds. The Property and Vehicle Insurance fund is responsible for maintaining the City's property and vehicle insurance. In 2024, the City made the decision to become self- insured for vehicle insurance. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  640 - Property & Vehicle Insurance $799,625 $162,280 $331,032 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $2,793,262 $2,780,224 $3,000,000 $4,070,252 Miscellaneous $55,801 $62,364 $0 Investments from Interest $51,760 ($9,586) $0 Fees For Service $2,685,700 $2,727,446 $3,000,000 $4,070,252  Expenses ($2,724,191) ($3,222,675) ($2,939,841) ($3,901,500) Contractual ($2,722,617) ($3,220,259) ($2,939,841) ($3,876,500) Commodities ($1,574) ($2,416) ($25,000) Total $69,071 ($442,451) $60,159 $168,752 Notable Information → No material changes in FY26 budget  Page 131 7/11/25 Power BI Desktop 641 - WORKERS COMP FUND This fund is one of the City's Risk Funds. The Workers Compensation Self Insurance fund is responsible for the workers compensation claims that the City receives. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  641 - Workers Comp Self Ins $13,366,552 $14,968,591 $11,308,791 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $3,679,364 $3,830,732 $3,146,224 $200,000 Miscellaneous $103,191 $11,220 $0 Investments from Interest $687,076 $777,354 $200,000 Fees For Service $2,889,096 $3,042,158 $3,146,224 $0  Expenses ($2,637,560) ($1,532,629) ($2,434,217) ($3,859,800) Personnel ($380,569) ($220,496) ($289,194) $200 Other Payments ($1,750,000) Contractual ($2,254,451) ($1,310,504) ($2,140,023) ($2,105,000) Commodities ($2,539) ($1,629) ($5,000) ($5,000) Total $1,041,804 $2,298,103 $712,007 ($3,659,800) Notable Information → Due to a built-up fund balance from prior years, no additional revenues will be transferred into this fund. Additionally, there will be a transfers of $1,750,000 from the Workers Comp Fund into the Health Insurance Fund for 2026.  Page 132 7/11/25 Power BI Desktop 642 - HEALTH INSURANCE FUND This is one of the City's Risk Funds. The Group Health Insurance fund is responsible for the health insurance provided by the City of Topeka. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  642 - Group Health Insurance $3,650,875 $44,325 $1,029,418 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $13,387,101 $15,574,715 $16,146,000 $22,179,007 Miscellaneous $9,315 $10,942 $5,000 $2,230,000 Investments from Interest $308,006 $170,001 $0 Fees For Service $13,069,780 $15,393,771 $16,141,000 $19,949,007  Expenses ($15,070,873) ($17,258,753) ($17,657,459) ($22,296,882) Personnel ($293,695) ($201,508) ($250,788) $200 Contractual ($14,773,488) ($17,053,962) ($17,402,771) ($22,293,282) Commodities ($3,689) ($3,283) ($3,900) ($3,800) Total ($1,683,772) ($1,684,038) ($1,511,459) ($117,876) Notable Information → Health Insurance increases expected to be 16% for this budget cycle. There will be a $2.2m infusion via transfers from the Workers Comp Fund and Risk Reserve Fund.  Page 133 7/11/25 Power BI Desktop 643 - RISK MANAGEMENT FUND This is one of the City's Risk Funds. The Risk Management Reserve is available to assist the City with risk- associated expenses. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  643 - Risk Management Reserve $450,419 $450,419 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $24,387 $28,026 $15,000 Special Assessments $2,500 $0 Investments from Interest $24,387 $25,526 $15,000  Expenses ($875) ($2,000) ($467,000) Other Payments ($467,000) Contractual ($875) ($2,000) $0 Total $24,387 $27,151 ($2,000) ($452,000) Notable Information → The remaining fund balance will be transferred into the health insurance fund in FY26.  Page 134 7/11/25 Power BI Desktop 644 - UNEMPLOYMENT COMP. FUND This is one of the City's Risk Funds. The Unemployment Compensation fund pays for the City's unemployment expenses. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  644 - Unemployment Comp $519,484 $603,737 $527,737 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $102,556 $111,487 $81,565 $5,000 Investments from Interest $24,727 $30,096 $5,000 Fees For Service $77,829 $81,391 $81,565 $0  Expenses ($21,993) ($22,071) ($81,442) ($81,000) Contractual ($21,993) ($22,071) ($81,442) ($81,000) Total $80,563 $89,417 $123 ($76,000) Notable Information → Due to a built-up fund balance from prior years, no additional revenues will be transferred into this fund for FY26.  Page 135 7/11/25 Power BI Desktop 700- HUD Grants The 700 Fund serves all of The City of Topeka HUD Grants, which includes: CDBG, HOME, HESG, Planning Grant, Shelter Plus Care, and the EECBG grant. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  700 - Hud Grants $398,076 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $5,960,461 $5,673,569 $4,350,000 $4,350,000 Miscellaneous $20,836 $38,583 $0 Intergovernmental Revenue $5,939,625 $5,634,985 $4,350,000 $4,350,000  Expenses ($5,877,614) ($5,781,079) ($3,850,493) ($3,854,820) Personnel ($1,030,764) ($900,026) ($1,065,279) ($1,063,112) Contractual ($4,842,712) ($4,877,881) ($2,780,714) ($2,786,708) Commodities ($4,138) ($3,173) ($4,500) ($5,000) Total $82,847 ($107,511) $499,507 $495,180 Notable Information → No material changes in FY26 budget  Page 136 7/11/25 Power BI Desktop 710 - Other Grants The 710 fund includes any Non-Federal Grants, which include: FHLB grant, Impact Avenues grant, and the KDADS grant. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  710 - Other Grants ($724,635) $0 $0 710 - Other Grants $0 $0 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $1,218,958 $1,353,025 $1,087,145 $1,087,145 Miscellaneous ($30,822) $153,551 $0 Intergovernmental Revenue $1,249,780 $1,199,474 $1,087,145 $1,087,145  Expenses ($1,195,522) ($2,113,916) ($1,071,802) ($989,691) Personnel ($366,293) ($376,297) ($457,758) ($376,365) Contractual ($795,468) ($1,232,195) ($613,244) ($612,527) Commodities ($33,762) ($100,535) ($800) ($800) Capital Outlay ($404,889) Total $23,436 ($760,891) $15,343 $97,454 Notable Information → No material changes in FY26 budget  Page 137 7/11/25 Power BI Desktop 730 - OPIOID SETTLEMENT FUND A special fund whose revenue can be used on activities that prevent, reduce, treat, or mitigate the effects of substance abuse and addiction or to reimburse localities for previous expenses in these areas. Revenue in this fund comes from the State of Kansas who reached multiple settlements with pharmaceutical companies and related organizations. The authority to spend these funds comes from Kansas House Bill 2079. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  730 - Opioid Settlement Fund $823,946 $823,946 $0 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $369,621 $438,941 Investments from Interest $21,958 $51,776 Intergovernmental Revenue $347,664 $387,165  Expenses ($6,600) ($6,600) ($362,546) ($834,441) Contractual ($6,600) ($6,600) ($362,546) ($834,441) Total $363,021 $432,341 ($362,546) ($834,441) Notable Information → No material changes in FY26 budget  Page 138 7/11/25 Power BI Desktop 740 - ECONOMIC-DEVELOPMENT FUND The purpose of the fund shall be to promote, stimulate, and improve the economic welfare of the City and assist in the creation, retention, expansion, and development of economic opportunities for its citizens. This figure also includes the Land Bank. Fund Balance Fund Search 2024 Ending Projected 2025 Projected 2026 Balance Ending Balance Ending Balance  740 - Economic Development Fund $1,021,537 $1,021,537 $121,537 Fund Revenues and Expenses Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget   Revenues $500,000 $27,442 Miscellaneous $500,000 Intergovernmental Revenue $27,442  Expenses ($500,000) ($44,260) ($538,356) ($900,000) Other Payments ($500,000) Contractual ($2,200) ($538,356) ($900,000) Capital Outlay ($42,060) Total $0 ($16,818) ($538,356) ($900,000) Notable Information → No material changes in FY26 budget  Page 139 7/11/25 APPENDIX  Page 140 7/11/25 Power BI Desktop CITY OF TOPEKA PROFILE History Topeka lies on a rich, sandy river bottomland where a number of different Native American peoples lived for many years near the fords along the Kansas (Kaw) River. The granddaughters of the influential Kaw leader, White Plume, became wealthy landowners in the area that would become Topeka. Three of the women married a set of French- Canadian brothers called the Pappans. The Pappan brothers established the famous “Pappan Ferry” in 1842 where the Oregon Trail crossed the river. Julie Pappan passed her land down to her grandchildren, one of whom was Charles Curtis, the only Vice-President of the United States of acknowledged Native American descent. On December 5, 1854, nine men met on the banks of the Kansas River at what is now Kansas Avenue and Crane Street. The men drew up an agreement, which later became the basis for the Topeka Association, the organization mainly responsible for the establishment and early growth of Topeka. Cyrus K. Holliday (one of the nine men) became the City’s chief promoter, especially to make Kansas a free state. Topeka was born! The Kansas territory was admitted into the Union in 1861 as the 34th state. A contest to decide the location of the state capital centered on two towns; Lawrence and Topeka. The residents of both cities voted in November and Topeka won. Topeka was chosen as the capital with Dr. Charles Robinson as the first Governor. Cyrus K. Holliday donated land for the construction of a state capitol building. The City of Topeka was incorporated February 14, 1857, with Cyrus K. Holliday as Mayor. In 1869, the railway started moving westward from Topeka. General offices and machine shops of the Atchison, Topeka, and Santa Fe Railroad system were established in Topeka in 1878. During the early part of the 20th Century, the region's economic structure began to settle into the typical pattern of a medium-sized Midwestern area, dependent primarily on its agriculture base with plenty of room to develop. With the onset of World War II and later post war years, the railroad, meat packing, and agricultural base shifted to manufacturing and government/military services. Forbes Air Force Base was established during the war, and the Goodyear Tire & Rubber Company opened a plant in 1944. Recent significant events include the location of a Target Distribution Center, MARS expansion, Reser’s Expansion, FHL Bank Expansion, a Home Depot distribution Center, and Bimbo Bakeries USA in the Central Crossing Commerce Park. In 2019, Walmart chose Topeka to build its largest distribution center in Kansas. The Evergy Plaza in the heart of downtown Topeka was established in spring of 2020. Various other organizations are expanding to the City of Topeka which assists in uplifting the economy.  Page 141 7/11/25 Power BI Desktop CITY OF TOPEKA PROFILE City Statsof Topeka Profile Continued The City of Topeka serves as both the state capital of Kansas and the seat of Shawnee County. With an estimated population of 125,475 for 2023, Topeka is the fifth largest city in Kansas behind Wichita, Overland Park, Kansas City, and Olathe. The land within the city covers about 61.4 square miles. Topeka is home to the State Capitol complex, which includes the Capitol Building, the Kansas Judicial Center, and several state office buildings. Additionally, the State of Kansas is the largest employer in the City of Topeka. Other notable employers include Evergy, Stormont-Vail HealthCare, Topeka Unified School District #501, BlueCross BlueShield of Kansas, and Burlington Northern Santa Fe Railway. There are a diversity of gender, age, and racial backgrounds in Topeka. The median household income in 2022 dollars was $55,870. Form of Government Topeka has operated under four forms of government since its founding. From 1857 until 1910, the City was governed by the Mayor-Council plan. The commission form of government was adopted in 1910, and it remained in effect until 1985 when the Strong Mayor-City Council-Chief Administrative Officer plan was adopted. On November 2, 2004, the voters adopted a Council-City Manager form of government. The Mayor is elected to a four-year term and their duties include being the City's ceremonial head, presiding over council meetings, providing community leadership, promoting economic development, representing the City in intergovernmental relations, recommending council legislation, and encouraging programs to develop the city.  Page 142 7/11/25 Power BI Desktop CITY OF TOPEKA PROFILE Community Topeka and Shawnee County are served by five public school districts and a number of private schools. Topeka also enjoys the presence of Washburn University, which provides broadly based liberal arts and professional education through more than 200 certificate, associate, baccalaureate, master's, and juris doctor programs. Local theatrical production facilities include the Topeka Performing Arts Center, the Topeka Civic Theater, and Washburn University’s White Concert Hall. Within 65 miles of Topeka, seven major lakes and reservoirs provide all forms of water recreation. There are numerous community centers, offering competitive sports and opportunities for involvement, hundreds of classes in arts and crafts, as well as five public swimming pools, three public golf courses, public tennis courts, baseball diamonds, soccer fields, and various other amenities and natural areas. The City also has approximately 200 religious facilities for all faiths and denominations. Recently, the development of an arts district in the historic North Topeka Crossing area, known as NOTO Arts District, stimulates cultural and economic life in the area and has promoted development of local arts studios. Topeka also lies at a crossroads for major highways. As a result, trucking employs more than 5,500 Topeka workers and provides service to Topeka's agricultural, construction, and manufacturing industries. Topeka’s regional medical community is nationally recognized for offering high-quality healthcare for patients. A multitude of community outreach services are provided by two general hospitals and five specialized hospitals that together employ approximately 8,000 people.  Page 143 7/11/25 Power BI Desktop DEBT SCHEDULES General Obligation Debt Service Schedule: Debt Service Fund 301 Year Principal Interest Total Balance  2026 $14,839,934.85 $2,910,196.50 $17,750,131.35 $99,476,964.99 2027 $13,734,633.47 $2,405,448.37 $16,140,081.84 $85,098,627.98 2028 $12,893,834.15 $2,017,002.15 $14,910,836.30 $71,524,174.94 2029 $12,231,939.04 $1,740,655.07 $13,972,594.11 $58,573,750.25 2030 $12,230,960.98 $1,489,056.93 $13,720,017.91 $45,604,874.05 2031 $9,863,281.44 $1,235,768.10 $11,099,049.54 $35,235,899.44 2032 $7,654,094.08 $1,001,947.82 $8,656,041.90 $27,199,916.84 2033 $6,825,422.82 $802,870.50 $7,628,293.32 $19,827,993.28 2034 $5,296,751.55 $619,680.76 $5,916,432.31 $13,993,413.53 2035 $3,818,847.86 $477,020.74 $4,295,868.60 $9,779,824.82 2036 $3,390,000.00 $361,400.00 $3,751,400.00 $6,149,050.00 2037 $2,740,000.00 $250,650.00 $2,990,650.00 $3,785,000.00 2038 $1,410,000.00 $151,400.00 $1,561,400.00 $2,375,000.00 2039 $1,235,000.00 $95,000.00 $1,330,000.00 $1,140,000.00 2040 $250,000.00 $45,600.00 $295,600.00 $890,000.00 2041 $260,000.00 $35,600.00 $295,600.00 $630,000.00 2042 $270,000.00 $25,200.00 $295,200.00 $360,000.00 2043 $280,000.00 $14,400.00 $294,400.00 $80,000.00 2044 $80,000.00 $3,200.00 $83,200.00 $0.00 2045 $0.00 $0.00 $0.00 $0.00  Page 144 7/11/25 Power BI Desktop DEBT SCHEDULES Utilities Debt Service Schedule: Water Fund 621 Year Principal Interest Total Balance 2026 $259,436.24 $36,137.52 $295,573.76 $2,004,512.42 2027 $269,226.29 $28,354.44 $297,580.73 $1,735,286.13 2028 $276,568.83 $22,969.88 $299,538.71 $1,458,717.30 2029 $280,240.09 $20,204.20 $300,444.29 $1,178,477.21 2030 $282,687.60 $17,401.82 $300,089.42 $895,789.61 2031 $190,905.92 $14,574.94 $205,480.86 $704,883.69 2032 $190,905.92 $12,427.24 $203,333.16 $513,977.77 2033 $194,577.18 $10,279.54 $204,856.72 $319,400.59 2034 $198,248.45 $6,388.02 $204,636.47 $121,152.14 2035 $121,152.14 $2,423.04 $123,575.18 ($0.00) Parking Debt Service Schedule: Parking Fund 601 Year Principal Interest Total Balance 2026 $505,628.91 $116,832.34 $622,461.25 $3,925,722.19 2027 $446,140.24 $102,651.05 $548,791.29 $3,479,581.95 2028 $429,597.02 $91,689.33 $521,286.35 $3,049,984.93 2029 $437,820.87 $82,984.59 $520,805.46 $2,612,164.06 2030 $451,351.42 $73,685.11 $525,036.53 $2,160,812.64 2031 $435,812.64 $62,807.06 $498,619.70 $1,725,000.00 2032 $320,000.00 $51,750.00 $371,750.00 $1,405,000.00 2033 $340,000.00 $42,150.00 $382,150.00 $1,065,000.00 2034 $345,000.00 $31,950.00 $376,950.00 $720,000.00 2035 $355,000.00 $21,600.00 $376,600.00 $365,000.00 2036 $365,000.00 $10,950.00 $376,600.00 ($0.00)  Page 145 7/11/25 Power BI Desktop DEBT SCHEDULES Combined Utilities Debt: Revenue Bond Amortization Schedule Continued Year Principal Interest Total D/S Balance  2026 17,087,827.20 12,598,692.40 29,686,519.60 369,704,074.80 2027 17,202,123.10 11,982,446.50 29,184,569.60 352,501,951.70 2028 17,281,877.07 11,388,780.03 28,670,657.10 335,220,074.63 2029 15,042,099.99 10,798,394.61 25,840,494.60 320,177,974.64 2030 15,117,802.98 10,298,229.14 25,416,032.12 305,060,171.66 2031 15,443,997.45 9,882,934.65 25,326,932.10 289,616,174.21 2032 14,845,695.04 9,361,999.56 24,207,694.60 274,770,479.17 2033 15,312,907.73 8,874,105.61 24,187,013.34 259,457,571.44 2034 13,840,647.75 8,437,064.33 22,277,712.08 245,616,923.69 2035 13,928,927.58 8,006,173.24 21,935,100.82 231,687,996.11 2036 13,532,760.05 7,573,273.27 21,106,033.32 218,155,236.06 2037 13,757,158.29 7,153,707.53 20,910,865.82 204,398,077.77 2038 13,912,135.72 6,747,421.34 20,659,557.06 190,485,942.05 2039 14,232,706.11 6,331,563.47 20,564,269.58 176,253,235.94 2040 14,673,883.52 5,904,018.52 20,577,902.04 161,579,352.42 2041 14,330,682.35 5,457,373.45 19,788,055.80 147,248,670.07 2042 14,738,117.37 4,999,750.93 19,737,868.30 132,510,552.70 2043 15,211,203.68 4,523,168.38 19,734,372.06 117,299,349.02 2044 15,709,956.74 4,029,941.58 19,739,898.32 101,589,392.28 2045 15,529,392.28 3,518,196.02 19,047,588.30 86,060,000.00 2046 14,730,000.00 3,024,561.26 17,754,561.26 71,330,000.00 2047 13,995,000.00 2,536,362.52 16,531,362.52 57,335,000.00 2048 13,520,000.00 2,067,500.00 15,587,500.00 43,815,000.00 2049 11,385,000.00 1,608,512.50 12,993,512.50 32,430,000.00 2050 10,590,000.00 1,236,550.00 11,826,550.00 21,840,000.00 2051 7,905,000.00 886,425.00 8,791,425.00 13,935,000.00 2052 6,155,000.00 582,400.00 6,737,400.00 7,780,000.00 2053 6,415,000.00 323,962.50 6,738,962.50 1,365,000.00 2054 1,365,000.00 54,600.00 1,419,600.00 0.00 Total 386,791,902.00 170,188,108.34 556,980,010.34 4,769,223,200.36  Page 146 7/11/25 Power BI Desktop FINANCIAL POLICIES The City of Topeka relies on formal policies, state law, and established financial principles to guide its budgeting and financial practices. It also has policies established in accordance with GAAP and other best practices. These policies set forth the basic framework for the overall fiscal management of the City. The financial policies provide guidelines for evaluating both current activities and proposals for future programs. Most policies and procedures represent long-standing principles, traditions, and practices that guide the City and help to maintain its financial stability. The City continues to review and establish financial policies. The Governing Body adopted policies for capital improvements and debt management in 2004. It also adopted a resolution requiring a structurally balanced General Fund budget beginning in 2006. These and other financial policies are to be reviewed annually and are available online at http://www.topeka.org. Basis of Budgeting Since 2015, the City’s annual operating budget has been prepared using the cash basis of budgeting for the budget and modified accrual accounting. Under the modified accrual basis of accounting, revenues are recognized only when they become measurable and available to finance expenditures of the fiscal period. Expenditures are recognized when the liability is incurred. The city accounts for governmental funds which includes the General and Debt Service Funds, based on the modified accrual basis of accounting. Budgeting, Accounting, and Audit Practices Kansas law prescribes the policies and procedures by which the cities prepare the Governing Body of the City to adopt a budget, which is filed with the County Clerk and the State Director of Accounts and Reports. The budget itemizes anticipated revenues and proposed expenditures, detailed by program and object of expenditures, for the next fiscal year. Funds must be balanced so that total resources equal obligations in accordance with Kansas law (K.S.A. 79-2927), which requires that, “the budget of expenditures for each fund shall balance with the budget of revenues for such fund….”. The level of budgetary control or expenditure limit is at the fund level, except for the General Fund which also has established expenditure limits for each Department financed. However, statutes allow for the transfer of budgeted amounts between line items within a fund. Departments are responsible for managing their budgets to the fund or department total level. The City maintains a financial and budgetary control system. Expenditures and revenues are tracked to ensure adherence to the budget and awareness of the financial environment. Monthly reports are prepared that compare actual revenues and expenditures to budgeted amounts and provide a picture of the City’s cash position.  Page 147 7/11/25 Power BI Desktop FINANCIAL POLICIES Timing and Amendment Process: Revenue Neutral Rate During the 2021 State of Kansas legislative session, the tax lid was removed and the legislature enacted SB13 and HB2104. This legislation establishes new notice and public hearing requirements if a municipality’s required property tax revenue in its proposed budget will exceed the amount collected in property tax in the prior budget year. The Revenue Neutral Rate (RNR) is the tax rate in mills that would generate the same property tax revenue in dollars as what the municipality collected the previous year using the current tax year’s total assessed valuation. The Revenue Neutral Rate is calculated by using last year’s total property tax raised in dollars divided by the current year’s assessed valuation as of June 15. The following process is required to exceed the Revenue Neutral Rate. The City will receive the assessed value and Revenue Neutral Rate, calculated by the County Clerk, by June 15th of each year. Once received, the City uses this number to determine the budget needs for the upcoming budget year. When doing so, the amount of property tax needed to fund the budget is calculated. From this, it is determined whether the amount needed will require a tax levy that exceeds the predetermined Revenue Neutral Rate. The following process is required follow the RNR requirement. If the Revenue Neutral Rate IS Exceeded: By July 20th, the County Clerk must be notified of the City’s intent to exceed the Revenue Neutral Rate. The City must hold a public hearing about its intent to exceed. To inform the public, the City must publish a notice on the City’s website and in the newspaper for general circulation in the county. This notice must be published 10 days before the public hearing is scheduled. In addition, this notice must provide details on both the Revenue Neutral Rate hearing and overall Budget Approval hearing. These hearings must be completed by September 20th. The Governing Body votes whether to approve exceeding the Revenue Neutral Rate at the hearing. Once approved, the Governing Body adopts a resolution to exceed the Revenue Neutral Rate. On or before October 1st, the City must certify to the County Clerk the amount of property taxes that will be levied. If the Revenue Neutral Rate is NOT Exceeded: If the Revenue Neutral Rate is not exceeded, the City must publish the proposed budget and hearing notice (which includes the Revenue Neutral Rate) on or before August 5th. A public hearing on the budget must be held on or before August 15th. Once approved, the City must certify the budget and tax levied to the County Clerk on or before August 15th.  Page 148 7/11/25 Power BI Desktop FINANCIAL POLICIES The Kansas State Legislature enacted a cash basis law in 1933 which states in part that it is unlawful, except where bonds, temporary notes, or no-fund warrants are authorized, “for the governing body of any municipality to create any indebtedness in excess of the amount of funds actually on hand in the treasury of such municipality, or to authorize the issuance of any order, warrant or check, or other evidence of such indebtedness of such municipality in excess of the amount of funds actually on hand in the treasury of such municipality at the time for such purpose.” The purpose of the cash basis law is to prevent municipalities from spending more than they receive annually in operating revenues and to prevent the issuance of short-term debt to cover operating expenditures. Kansas statutes and regulations of the Kansas Board of Accountancy provide for municipal accounting in conformance with generally accepted accounting principles (GAAP). Separate funds are maintained by the City for specific purposes and projects, in compliance with GAAP, State laws and regulations, bond covenants, tax levies, grant agreements, and City ordinances and resolutions. The City prepares an Annual Comprehensive Financial Report (ACFR), disclosing the financial position, results of operations, and changes in fund equities or retained earnings for all funds and account groups in accordance with GAAP. An independent firm of certified public accountants performs annual audits of this information. The audited ACFR is filed in the Office of the City Clerk and with the Nationally Recognized Municipal Securities Information Repositories (NRMSIRs), among other agencies. Investment Policy The City of Topeka recognizes that effective cash management is an integral component of good financial management. It shall be the policy of the City that funds deemed idle, based on projected cash flow, be invested in a manner that seeks to maximize their productivity until such time as they are needed for the operations of the City. The City’s investment portfolio shall be designed and managed in accordance with this policy to ensure public trust and be consistent with state and local laws. Investments shall be at the highest rates obtainable at the time of the investment, within the limitations of the law and the city’s prudent investment policy in accordance with the following criteria. Liquidity and Return on Investment The City of Topeka shall remain sufficiently liquid so as to meet all operating needs and expenses. The City will consider liquidity as a priority, while still recognizing the need to maximize yield. The investment portfolio shall be designed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the City’s investment risk constraints, state statutes, and cash flow needs of the City. Investments shall be made at the highest rates obtainable at the time of investment, within the limitation of the law and the City’s prudent investment policy.  Page 149 7/11/25 Power BI Desktop FINANCIAL POLICIES Diversification Market risk shall be minimized by diversification of investment types. The City shall diversify (where prudent judgment dictates) its investments so that reliance on any one issuer (financial institution) or investment type will not place an undue burden on the City. The investment policy also outlines safeguards, investment procedures, legal authority, and other procedures related to the prudent investment of funds. Capital Improvement Policy and Procedure The Capital Improvement Policy provides a guideline and methodology for the development of the City’s ten-year Capital Improvement Plan (CIP). The first three years of the Capital Improvement Plan is called the Capital Improvement Budget (CIB). Thoughtful planning is essential for all departments submitting CIP requests. The Capital Improvement Policy includes definitions of a capital improvement project and other terms. It provides the following review principles to be followed in the adoption of the CIP: 1. The property tax levy for capital improvements should be maintained at a relatively consistent level from year to year. If movement either upward or downward becomes necessary, it should be done gradually. 2. When considering a consistent capital improvement property tax levy, the City should include the property tax requirements for debt service as well as for projects financed by direct appropriation or other means. 3. The City should maximize utilization of all Federal and State revenue sources for capital improvements. 4. The CIP is viewed as a long-term program that will continue to address capital requirements far into the future. The use of long-term debt should be minimized, allowing the City to put money into actual projects that benefit Topeka residents and businesses rather than into interest payments to financial institutions and bond holders. The City should issue debt only for major capital projects and not try to finance the entire capital program with debt. Bonds should not be used to fund operating projects or costs. Bonds should not be used to fund any project whose expected life does not exceed the maturity on the bonds. To the extent practicable, bonded indebtedness should be considered only for major capital projects where the City share is a minimum of $100,000. 5. Approved capital improvement projects should have a funding plan or maintenance and operating costs identified in the project description and project budget. When feasible, priority should be given to those that will result in a reduction in operating costs.  Page 150 7/11/25 Power BI Desktop FINANCIAL POLICIES Capital Improvement Policy and Procedure Continued 6. The City should not acquire and hold land that is not needed for existing or near future City purposes. Land for projects that are not part of the approved ten-year Capital Improvement Plan should not be acquired, except as part of a long-range annexation plan or other adopted plan. 7. Unless otherwise mandated by City ordinances, revenues derived from the sale and lease of surplus City real properties should be dedicated to the Capital Improvement Program and programmed after receipt by the City. 8. Enterprise funds should generate sufficient revenue to finance operations and related capital projects including debt service. 9. The City should fully investigate alternative financing sources for its capital projects, but should use such sources only if it can be clearly shown that they are in the best interests of the City. 10. The City should maximize utilization of current facilities and should give higher priority to maintaining present facilities and infrastructure over new construction where feasible. 11. In order to increase the long-term use of a City facility, as much flexibility as is consistent with operating efficiency should be built into all new or renovated facilities projects that the City undertakes. 12. Inflation factors for all projects in the capital improvement program should be considered each year and appropriate adjustments made to all project estimates. 13. All projects shall be reviewed by the CIP Review Committee for a recommendation to the City Manager and City Council. In accordance with the definition of a capital improvement, City Departments submit capital improvement requests for each ten year period of the Capital Improvement Budget and Plan. Projects are to be submitted by priority and year. The CIP Review Team, which is a cross-departmental group, will then review all projects and rank them based on established Capital Project Criteria. These rankings will be provided to the City Manager for use in determining the City Manager’s recommended CIP. The Public Works City Engineer and the Budget Manager will prepare a status report of prior approved projects. This status review allows the City Manager and Governing Body the opportunity to stay informed of these projects. Individual requests and a compilation are forwarded to the City Planning Commission for their review and input to the City Manager and Governing Body. The City Manager reviews the capital improvement project requests, considers the recommendations of the Planning Commission, if available, and develops the City Manager’s Proposed CIP. The Proposed CIP is presented to the Governing Body, which reviews the document and makes changes as it deems necessary. The Governing Body has the final responsibility to adopt the CIB and CIP.  Page 151 7/11/25 Power BI Desktop FINANCIAL POLICIES Debt Management Policy The debt management policy establishes debt issuance management guidelines. The policy is applicable to all debt financing for the City of Topeka. The City of Topeka projects debt requirements on a five-year basis to facilitate better short-term decisions in light of other priorities that may arise, and to examine the long-range implications and effects of existing and contemplated debt. The City does not fund current operations or routine maintenance costs from the proceeds of long-term debt. The City confines long-term borrowing and capital leases to capital acquisitions, improvements, projects, or equipment that cannot be financed from current financial resources, under the following circumstances: • The project is included in the City’s Capital Improvement Budget; • The project is the result of growth-related activities within the community that require unanticipated and unplanned infrastructure or capital improvements by the City; • The project’s useful life, or the projected service life of the equipment, will be equal to or exceed the term of the financing; • Existing or projected revenues are sufficient to service the planned debt; • The cost of the asset or assets financed would place an undue burden on today’s current tax- or rate- payers if financed on a “pay-as-you-go” basis; or • The use of debt is necessary to promote the stability over time of the City’s property tax demands or user fee levels. In an effort to conserve statutorily limited debt capacity, the City borrows only when necessary and uses “pay-as- you-go” financing to the extent possible. The City intends to maintain its overall debt burden within the following generally accepted benchmarks as established for municipalities by municipal debt rating agencies: • Net debt per capita should remain under nine hundred fifty dollars ($950). • Net debt as a percentage of estimated assessed value of taxable property within the City’s corporate limits should not exceed thirteen percent (13%). • The ratio of debt service expenditures as a percent of governmental fund expenditures should not exceed fourteen percent (14%). • The debt per capita as a percentage of personal income per capita should not exceed five percent (5%). • The City strives to achieve, and maintain a General Fund “Fund Balance” equal to no less than ten percent (10%) of General Fund “Revenue” for the next year. The City strives to achieve, maintain, and, whenever possible, improve its bond credit ratings, currently assigned by Standard & Poor’s Ratings Services for GO and Temp Notes, and Moody’s Rating Services for Revenue Bonds. Ratings as of Fall 2022 are: General Obligation Bonds “AA”; General Obligation Temporary Notes rated “SP –1+”, and Revenue Bonds rated “Aa3”. The City understands that such ratings will facilitate the achievement of favorable interest rates in, and the preservation of its access to, the credit markets.  Page 152 7/11/25 Power BI Desktop FINANCIAL POLICIES Debt Management Policy Continued In general, the City adheres to the following debt guidelines: • When measuring its commitment to its infrastructure and related service delivery potential, the City addresses both its capital needs and its operating and maintenance requirements. • In the case of capital needs, when measuring inter-period equity, the City considers the allocation of any debt burden among generations that will benefit from the financed capital assets, as well as the need to distribute the financing burden over appropriate fiscal periods. • The City uses a level debt service strategy as a means to equalize the burden of its debt service assessment over time. This approach provides a slightly declining percentage of budget over time, presuming a gradually increasing budget. • The City maintains a minimum ratio of Combined Utility Fund revenues to annual total revenue bond debt service requirements of 125%, and maintain operating reserves of 90 days. • The City strives to keep the average maturity of its general obligation bonds at or below fifteen (15) years. • When the City finances capital projects by issuing bonds, it will amortize the debt over a term not to exceed the average useful life of the projects being financed. The City shall review at least annually its outstanding debt for economic refunding opportunities. The City shall evaluate refunding opportunities on a net present value savings basis, considering for execution those refunding opportunities that stand to produce present value savings as a ratio of refunded principal of no less than 3%, 5% and 7% for current, advance and synthetic refunding, respectively. Refunding or restructuring opportunities that do not meet these minimum savings thresholds, but are otherwise determined to produce substantive economic, strategic, budgetary or other material benefits to the City may be considered. Unless an alternative structure is deemed to serve a particularly prudent, economical or strategic purpose, refunding savings shall be structured substantially evenly over the life of the refunded bonds, or in a manner to reduce the terms of the bond repayment cycle. The City shall evaluate each project to determine the most affordable and/or advantageous method of financing with consideration for the following principles. In general, “pay-as-you-go” capital projects shall be characterized by a cost of no more than $125,000, an asset life of no more than five years, or an improvement that is expected to extend the useful life of an existing capital asset by no more than five years. Debt financing capital projects shall generally be restricted to major, non-recurring capital expenditures for assets or asset improvements costing in excess of $125,000 and having an expected useful life in excess of five years. The City confines long-term debt financing to capital items with useful lives of ten or more years, which cannot be financed from current revenues or fund equity. When appropriate, the City uses special assessment taxes or other user-based revenue sources to pay the costs of related debt financing, so that those benefiting from the improvements will absorb all or most of the cost of the capital item being financed.  Page 153 7/11/25 Power BI Desktop FINANCIAL POLICIES Debt Management Policy Continued The City uses State Revolving Fund (SRF) Loan programs in lieu of revenue bond financing for utility projects whenever such funds are available at more favorable rates. The City continues to monitor bond rating agency concerns with overall utility debt levels when participating in the SRF program. The City will continue to comply with SEC Rules by disclosing and updating its financial information to nationally recognized municipal securities information repositories, bondholders, and appropriate municipal debt rating agencies. The City will continue to follow a policy of full disclosure in its Annual Comprehensive Financial Report and in its bond offering documents. The Debt Management Policy also lays out guidelines for debt administration and financing procedures and methods. This includes investment and arbitrage, use of an independent financial advisor, temporary note financing, conduit financing, and communication with credit rating agencies.  Page 154 7/11/25 Power BI Desktop GLOSSARY BOND: A written promise to pay a sum of money (the face value or principal amount) plus interest at a specified date in the future (the maturity date). BUDGET: A plan of financial operation for a given time period based on proposed expenditures and revenues. CAPITAL ASSET: A tangible asset owned by a government which has an initial cost greater than $5,000 and a useful life of three years or more. Examples of capital assets include land, buildings, furniture, fixtures, and equipment. CAPITAL IMPROVEMENT PLAN (CIP): A capital improvement plan is a long-term multiyear plan for capital improvement projects (things such as street repair, facility maintenance, and water treatment plant upgrades). The CAPITAL IMPROVEMENT BUDGET (CIB) is the first three years of this plan. CAPITAL OUTLAY: A category of expense related to spending money on/related to capital assets that are not included in the capital project fund. COMMODITIES: Commodity expenditures include costs for materials. Examples are items such as asphalt, rock, sand, salt, insecticide, fuel, chemicals, and office supplies. CONTRACTUALS: Contractual costs are expenditures related to the operations of the City. They include items such as property insurance premiums, utility costs, printing services, rent, and maintenance services. DEBT FINANCING: The borrowing of money by government in order to obtain funding to pay for large scale projects and assets over the long term. DEBT SERVICE FUND: Money in the Debt Service fund is used to pay off the City’s debt principal and interest. DEFICIT: A budget deficit occurs when the expenses are greater than the collected or expected revenues. ENTERPRISE FUND: A fund established to record the financial transactions of an enterprise operation. An enterprise operation operates like a private sector business (such as the City’s water utility) and receives revenues from fees charged for services. EXPENDITURES: Decreases in financial resources for Governmental and Fiduciary Funds (money going out). Expenditures include current operating expenses funded through resources such as current assets, intergovernmental payments, or debt service. EXPENSES: Outflows of assets and/or incurrence of liabilities in Proprietary Funds from activities within an organization’s typical or central operations (money going out)  Page 155 7/11/25 Power BI Desktop GLOSSARY FISCAL YEAR: A period of time for the operating budget. The City of Topeka uses the calendar year as its fiscal year. FULL-TIME EQUIVALENT (FTE): FTEs are a common unit used when budgeting for personnel costs. This is an employee position expressed as a decimal equivalent of a full-time position (40 hours a week, or 2,080 hours worked per year). For example, a City employee working 20 hours a week would be considered 0.5 FTE, while an employee with a typical full-time schedule is 1 FTE. FUND: A fiscal and accounting entity where financial resources, liabilities, expenses, and other changes are recorded. Funds are typically related to a specific activity and often have special regulations or restrictions. FUND BALANCE: The total dollars remaining after current expenditures for operations and debt service for capital improvements are subtracted from the sum of the beginning fund balance and current resources. GENERAL FUND: As the City’s largest fund, the General Fund (GF) includes all financial resources that are not in another fund. Services like public safety, public works, and administration are included in the GF. GENERAL OBLIGATION BONDS: A G.O. Bond is debt issued by a government that is backed by the full faith, credit, and taxing power of the City. GRANT: A contribution of funding by one governmental unit or organization to another. Often, these contributions are made to local governments from the Federal and State government for specified purposes and projects. INFRASTRUCTURE: A permanent installation, facility, or system that provides service to the public. Examples include buildings, roads, and water treatment plants. INTERGOVERNMENTAL REVENUES: Revenues that are collected by one government but shared with another government. LEVY: (1) (Verb) to impose taxes, special assessments or service charges for the support of government activities. (2) (Noun) The amount of taxes, special assessments, or service charges applied by a government. MILL: One mill is $1 per $1000 of assessed value. Property tax rates are expressed in mills. OPERATING BUDGET: The annual operating budget is the primary means by which most of the revenue collection, spending, and service delivery activities of a government are controlled.  Page 156 7/11/25 Power BI Desktop GLOSSARY PERSONNEL COST: Salaries, wages, benefits, and other labor costs. Personnel costs comprise a large portion of the City’s budget. REVENUE: An increase in the net assets of a fund (money coming in). The City primarily collects revenues from taxes and fees. REVENUE BOND: A bond that is payable from a specific source of revenue. For example, water treatment plant upgrades are often funded through revenue bonds based on revenue from customer charges. Unlike a General Obligation bond, the full faith and credit of the City’s taxing power is not pledged.  Page 157 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Development Services After hours Inspection Outside working hours - Time and a half $50.00 $150.00 Does not cover our running cost After hours Inspection-Holiday Holiday - Double time $100.00 $300.00 Does not cover our running cost Annual access lift certificate Per Unit $20.00 No Change Annual dumbwaiter certificate Per Unit $20.00 No Change Annual escalator certificate Per Unit $35.00 No Change Annual freight elevator certificate Per Unit $50.00 No Change Annual passenger elevator certificate Per Unit $50.00 No Change Change of Address Failure to notify Development Services Director $10.00 $30.00 Matches returned check fee Change of Designated Master $50.00 No Change CMB Inspection Cereal Malt Beverage $50.00 $55.00 For work not done under a duly issued building Commercial Trade Permit permit for projects up to $200,000. $100.00 No Change For work not done under a duly issued building permit for projects from $200,000-$500,000. $500.00 No Change For work not done under a duly issued building permit for projects exceeding $500,000. $1,000.00 No Change Compliance Letter Fee $100.00 No Change Condensing Unit replacement Permit Self-Inspected by Licensed Mechanical Contractor $20.00 $50.00 Matches other Permit fees Dance Hall Inspection $50.00 No Change Duplicate License $10.00 No Change Electrical Service Clearance (Evergy) No Permit $50.00 $55.00 Inflation Exam application $50.00 $120.00 Out dated. Average exam costs are $115 Exam Re-Test $20.00 $120.00 Expedited CMB Inspection Less than 24 hours notice $100.00 No Change Homeowner Trade Permit $50.00 $55.00 Inflation 10% Inactive Master or Journeyman $30.00 $33.00 Inflation 10% Fee in addition to required permit fee if it is determined work was done without a valid Investigation Inspection permit. $50.00 $55.00 Inflation 10% Registration fee for individuals holding trade licenses issued by another jurisdiction which has license requirements which comply with the Journeyman Registration provisions of TMC 5.63.081 $50.00 $55.00 Inflation 10% 25% of License Renewal Late Fees - Apprentice License 25% Fee 50% of License Renewal Late Fees - Apprentice License 50% Fee 25% of License Renewal Late Fees - Contractor License 25% Fee  Page 158 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Development 50% of License Renewal Services Late Fees - Contractor License 50% Fee 25% of License Renewal Late Fees - General Contractor G1 License 25% Fee 50% of License Renewal Late Fees - General Contractor G1 License 50% Fee 25% of License Renewal Late Fees - General Contractor G2 License 25% Fee 50% of License Renewal Late Fees - General Contractor G2 License 50% Fee 25% of License Renewal Late Fees - Journeyman License 25% Fee 50% of License Renewal Late Fees - Journeyman License 50% Fee 25% of License Renewal Late Fees - Master License 25% Fee 50% of License Renewal Late Fees - Master License 50% Fee 25% of License Renewal Late Fees - Renewal License 25% Fee 50% of License Renewal Late Fees - Renewal License 50% Fee Registration fee for individuals holding trade licenses issued by another jurisdiction which has license requirements which comply with the Master Registration provisions of TMC 5.63.080 $100.00 $110.00 Inflation 10% $40.00 per park plus $2.00 per unit. Maximum fee Mobile Home Park License limited to $240.00 No Change New Apprentice Registration $65.00 $75.00 Inflation 10% New Backflow Tester License $100.00 $110.00 Inflation 10% New Class B License for Technical activities $250.00 $275.00 Inflation 10% New Commercial contractor type I 3 Stories or less $500.00 $550.00 Inflation 10% New Commercial contractor type II Unlimited $900.00 $990.00 Inflation 10% New Concrete Contractor $300.00 $330.00 Inflation 10% New Demolition Contractor $300.00 $330.00 Inflation 10% New Elevator Contractor $300.00 $330.00 Inflation 10% New Excavation Contractor $300.00 $330.00 Inflation 10% New Fire Alarm contractor $300.00 $330.00 Inflation 10% New Fire Sprinkler Contractor $300.00 $330.00 Inflation 10% New Framing Contractor $300.00 $330.00 Inflation 10% New Journeyman License $100.00 $110.00 Inflation 10% New Lawn Irrigation Contractor $500.00 $550.00 Inflation 10% New Master License $200.00 $220.00  Page 159 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Development Services New Residential Contractor One and Two Family $400.00 $440.00 New Roofing Contractor $300.00 $330.00 Inflation 10% New Solid Fuel Contractor $500.00 $550.00 Inflation 10% New Swimming Pool Contractor $500.00 $330.00 Inflation 10% New Trade Contractor MEP $500.00 $550.00 Inflation 10% New Water Softener Contractor $500.00 $550.00 Inflation 10% On-Site Consultation Free No Change On-site Consultation (Bid assist) $50.00 $55.00 Inflation 10% Reinspection Fee Per Hour $50.00 $55.00 Inflation 10% Re-Inspection Fee $50.00 $55.00 Inflation 10% Reinstatement Fee $30.00 $35.00 Inflation 10% Renewal Commercial contractor type I 3 Stories or less $400.00 $440.00 Inflation 10% Renewal Commercial contractor type II Unlimited $800.00 $880.00 Inflation 10% Renewal Apprentice Registration $40.00 $44.00 Inflation 10% Renewal Backflow Tester License $60.00 $66.00 Inflation 10% Renewal Class B License $400.00 No Change Renewal Concrete Contractor $200.00 $220.00 Inflation 10% Renewal Demolition Contractor $200.00 $220.00 Inflation 10% Renewal Elevator Contractor $200.00 $220.00 Inflation 10% Renewal Excavation Contractor $200.00 $220.00 Inflation 10% Renewal Fire Alarm Contractor $200.00 $220.00 Inflation 10% Renewal Fire Sprinkler Contractor $200.00 $220.00 Inflation 10% Renewal Framing Contractor $200.00 $220.00 Inflation 10% Renewal Journeyman License $60.00 $66.00 Inflation 10% Renewal Lawn Irrigation Contractor $300.00 $330.00 Inflation 10% Renewal Master License $150.00 $165.00 Inflation 10% Renewal Residential Contactor One and Two Family $150.00 $165.00 Inflation 10% Renewal Roofing Contractor $200.00 $220.00 Inflation 10% Renewal Solid Fuel Contractor $300.00 $330.00 Inflation 10% Renewal Swimming Pool Contractor $200.00 $220.00 Inflation 10% Renewal Trade Contractor Plumbing ,Mechanical or Electrical $400.00 $440.00 Inflation 10% Renewal Water Softener Contractor $300.00 $330.00 Inflation 10% For work not done under a duly issued building Residential Trade Permit permit. $50.00 $55.00 Inflation 10% ROW Excavation $10.00 $55.00 Matches other Permit fees Returned Check Fee $30.00 No Change Requested after 4:00 PM on the previous work Same Day Inspection day $50.00 $55.00 Inflation 10% Specified Time Inspection Inspection requested at a specified time. $50.00 $150.00 Causes disruption to schedules Fee for each permit and License to improve Technology Improvement Fee technology $3.00 $5.00 Inflation 10% Water Heater Replacement Permit Self-Inspected by Licensed Plumbing Contractor $20.00 $55.00 Matches other Permit fees  Page 160 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change GIS Maps 8 1/2 x 11 No Fee No Fee 11 x 17 (Aerials OR Contours) $2.00 $2.60 Resources are increasing (ink and paper) Aerials AND Contours $4.00 $5.20 Resources are increasing (ink and paper) Generic Map N/A $2.60 Resources are increasing (ink and paper) 18 x 24 (Aerials OR Contours) $4.00 $5.20 Resources are increasing (ink and paper) Aerials AND Contours $8.00 $10.40 Resources are increasing (ink and paper) Generic Map N/A $5.20 Resources are increasing (ink and paper) 24 x 24 (Aerials OR Contour) $6.00 $7.80 Resources are increasing (ink and paper) Aerials AND Contours $12.00 $15.60 Resources are increasing (ink and paper) Generic Map N/A $7.80 Resources are increasing (ink and paper) 24 x 36 (Aerials OR Contours) $6.00 $7.80 Resources are increasing (ink and paper) Aerials AND Contours $12.00 $15.60 Resources are increasing (ink and paper) Generic Map N/A $7.80 Resources are increasing (ink and paper) 36 x 36 (Aerials OR Contours) $9.00 $11.70 Resources are increasing (ink and paper) Aerials AND Contours $12.00 $20.80 Resources are increasing (ink and paper) Generic Map N/A $11.70 Resources are increasing (ink and paper) 36 x 48 (Aerials OR Contours) $12.00 $15.60 Resources are increasing (ink and paper) Aerials AND Contours $20.00 $26.00 Resources are increasing (ink and paper) Generic Map N/A $15.60 Resources are increasing (ink and paper) Department Fee Name Description Current Fee Proposed Fee Reason for change Municipal Court Dogs Running At Large $30.00 $60.00 Encourage community to license dogs Department Fee Name Description Current Fee Proposed Fee Reason for change per hour staff engineer time for plan review or project management *Utilities Department needs Actual hours at Engineering Developer Fee to agree charge this as well since it's a similar fee current labor rate Matches Utilities per hour for inspection time *Utilities Department needs to agree charge this as well Actual hours at Developer Fee since it's a similar fee current labor rate Matches Utilities Actual charges incurred by *Added after 3/3 Overweight Bridge Load Review consultants per hour staff time for pre-application review Actual hours at *Added after 3/4 Pre-Application Review and/or pre-application meeting time current labor rate  Page 161 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Made comparison to other agencies in different Police Per hour Research fee $25.00 No Change counties to determine proposed cost Local agency comparison, cost to revenue Copy of Auto Accident Report $5.00 $8.00 comparison of services DVD copy of Auto Accident Photos $25.00 $30.00 Cost to revenue comparison of services Local agency comparison, cost to revenue Copy of Criminal Report (first 5 pages) $2.00 $4.00 comparison of services per page past 5 pages $1.00 No Change Misc. list of costs for actual photographs (very uncommon) Copy of non-criminal documents (per page, Ex: CAD notes or grant documentation) $0.25 No Change Alarm company License (monitor only) $25.00 No Change Alarm company License (installation and monitor) $300.00 No Change Alarm company renewal fee (monitor only) $25.00 No Change Alarm company renewal fee (installation and monitor) $100.00 No Change Alarm company transfer fee (transfer license to new company) $10.00 No Change Local agency comparison, cost to revenue New Alarm Agent License/Merchant Guard $30.00 $40.00 comparison of services Local agency comparison, cost to revenue Renewal Alarm Agent/Merchant Guard $25.00 $30.00 comparison of services Increase recommended to incentivize businesses and home owners to try to find ways to reduce the number of reoccurring false alarms they have with their alarms. We want to ultimately reduce the amount of time needed for officers to respond to false alarms. We would still offer no fee for the first 2 false alarms as accidents happen. Many local agencies do a scale based on number of false alarms but that would be $50.00 very labor intensive so we are recommending False Alarm Fee (no fee for first 2 false alarms Residential/$100.00 one price for residential and one price for each calendar year) $25.00 Commercial commercial. $15.00 for up to 2 Finger Printing (unlimited number of fingerprint cards/$5.00 per Local agency comparison, cost to revenue cards) $10.00 additional card comparison of services  Page 162 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Local agency comparison, cost to revenue comparison of services (special note this was our original recommendation however recently at one of the budget council meetings some of the City Council members seemed to oppose the Police Pet license 1 year (spayed/neutered) $8.00 $10.00 idea of increasing animal control licenses) Local agency comparison, cost to revenue comparison of services, higher increase on unspayed/unneutered to incentivize citizens to spay/neuter their pets (special note this was our original recommendation however recently at one of the budget council meetings some of the City Council members seemed to oppose the Pet license 1 year (unspayed/unneutered) $20.00 $25.00 idea of increasing animal control licenses) Requesting to change the late fee calculation because many citizens are confused by the current language - this would make the process Late fee for late pet license renewals after 30 day easier and reduce the number of times we have grace period ($2.00 per month late) $2.00 $4.00 Flat Fee to refund late fee overpayment. Cost to revenue comparison of services, doesn't Replacement for lost pet tag $1.00 $2.00 happen very often Dangerous Dog $50.00 No Change  Page 163 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Residential accounts $50 Duplex $100 Brings deposit amounts closer to average Charged for a new account number establish in Apt/Condo $30 per unit monthly invoice amounts, better protects city's Utilities Service Deposit the billing system $25 - $300 Bus./Comm. $100-$600 interest. Charged when customer’s security deposit was Service Transfer Fee Deposit returned but payment history is unfavorable Double Standard Amount No Change Returned Payment Fee $30.00 No change Credit/Debit Card Charge TBD No Change E-Check Charge TBD No Change Late Payment Fee TBD Account for increased costs in fuel, labor, Delinquent (disconnect) Fee $32.00 $35.00 equipment maintenance and insurance Account for increased costs in fuel, labor, Same Day Turn-on/Reconnection Fee $24.00 $35.00 equipment maintenance and insurance Enhance the penalty to discourage repeat Illegal Water Usage Fee $50.00 $75.00 offenders Tampering Fee $100.00 No Change Unauthorized Water Service Fee TBD No Change By quote, actual fee from city utility bill print vendor plus 15% administrative Utility Billing Insert and/or message fee fee No Change Based on updated labor rate and testing Meter Testing 5/8" & 1" meters $110.00 No Change practice. Based on updated labor rate and testing Meter Testing 11/2" & 2" meters $330.00 $335.00 practice. Based on updated labor rate and testing Meter Testing 3" and larger meters $195.00 $260.00 practice. Actual hrs at current overtime labor rate, 1 hour Non-Emergency After hours response minimum No Change Assessed when a meter is brought into the meter In addition to the listed price for testing on **Added after shop to be tested rather than being tested in the meter size. Allows for staff time to bring meter 3/3 Bench Testing Fee field. N/A $75.00 into shop and return to location. Mobile Home Park Meter Maintenance $30.00 $35.00 20% increase to account for increased costs Meter Deposit 1" meter hydrant $1,100.00 No Change Meter Deposit 3" hydrant meter $2,225.00 No Change  Page 164 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Allow for increase in costs of routine Utilities Monthly rental fee 1" disc hydrant meter $40.00 $60.00 maintenance Allow for increase in costs of routine Monthly rental fee 3" turbine hydrant meter $50.00 $100.00 maintenance **Updated After 3/3 Hydrant Meter Delinquent Account Fee $40.00 $50.00 Reduce delinquency rate, 20% increase $100.00 if not returned Annual Testing Fee Penalty w/in 10 days of notification No Change **Added after 3/3 Hydrant Meter Permit Administrative Fee Assessed on all new hydrant meter rental permits N/A $20.00 Account for staff time Parts & Materials: Cost +15%, Equipment: Current Equipment rate per maintenance management system, Labor: Actual hours at current labor rate, Excavation Permit: $13.00 (Inside City Excavations/Installation only), Engineering & Administrative Fee: 5% of Excavation Permit Increase is based on City Installation, Relocation & Maintenance Rates total cost Excavation Permit $60.00 Development Services. Actual hours at current Account for a portion of staff time spent Plan Review N/A labor rate reviewing developers plans. Water Main Tap Fee 2" and smaller $35.00 $65.00 Increased costs. Comp city average $696 Water Main Tap Fee - 3" and larger $180.00 $330.00 Increased costs. Comp city average $1,586 Inside City/Outside City Inside City/Outside City Fees have been the same dating back to at least Water System Fee - 1" $350/$613 $760/$1,330 2004 Fees have been the same dating back to at least Water System Fee - 1 1/2" $700/$1,225 $1,295/$2,266 2004 Fees have been the same dating back to at least Water System Fee - 2" $1,120/$1,960 $2,072/$3,626 2004 Fees have been the same dating back to at least Water System Fee - 3" $2,100/$3,675 $3,885/$6,779 2004 Fees have been the same dating back to at least Water System Fee - 4" $3,500/$6,125 $6,475/$11,331 2004 Fees have been the same dating back to at least Water System Fee - 6" $7,000/$12,250 $12,950/$22,663 2004 Fees have been the same dating back to at least Water System Fee - 8" $11,200/$19,600 $20,720/$36,260 2004 5/8" Meter and 1” Tap & Service $1,222.73 $1,410.00 Increased material costs 1” Meter and 1” Tap & Service $1,280.23 $1,490.00 Increased material costs 1 ½” Meter and 1 ½” Tap & Service $4,391.39 $5,515.00 Increased material costs  Page 165 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Utilities 2” Meter and 2” Tap & Service $4,793.47 $6,075.00 Increased material costs Engineering Division Construction Inspection Fee $49.55 $64.95 Increased labor costs Increased costs, Fee has been the same dating Sewer Tap or Connection Fee $200.00 $250.00 back to at least 2004 Inside City/Outside City Inside City/Outside City Fees have been the same dating back to at least Sewer System Fee - 5/8" $680/$1,190 $1,258/$2,202 2004 Fees have been the same dating back to at least Sewer System Fee - 1" $680/$1,190 $1,470/$2,573 2004 Fees have been the same dating back to at least Sewer System Fee - 1 1/2" $1,360/$2,380 $2,515/$4,401 2004 Fees have been the same dating back to at least Sewer System Fee - 2" $2,176/$3,808 $4,025/$7,044 2004 Fees have been the same dating back to at least Sewer System Fee - 3" $4,080/$7,140 $7,550/$13,213 2004 Fees have been the same dating back to at least Sewer System Fee - 4" $6,800/$11,900 $11,250/$19,688 2004 Fees have been the same dating back to at least Sewer System Fee - 6" $13,600/$23,800 $25,160/$44,030 2004 Fees have been the same dating back to at least Sewer System Fee - 8" $21,760/$38,080 $40,260/$70,455 2004 $0.002161 per mg/l per $0.003242 per mg/l per Increased chemical costs for treatment. Comp Biochemical Oxygen Demand (BODS) Inside 1,000 gallons 1,000 gallons Cities are 62-124% higher $0.003782 per mg/l per $0.005673 per mg/l per Increased chemical costs for treatment. Comp Biochemical Oxygen Demand (BODS) Outside 1,000 gallons 1,000 gallons Cities are 62-124% higher $0.001371 per mg/l per $0.0020570 per mg/l per Suspended Solids Inside 1,000 gallons 1,000 gallons Increased treatment costs $0.002399 per mg/l per $0.0035990 per mg/l per Suspended Solids Outside 1,000 gallons 1,000 gallons Increased treatment costs Septic Disposal $40.25 per 1,000 gallons $59.40 per 1,000 gallons Increased treatment costs Hauled Waste Tipping Fee $15.00 per 1,000 gallons $25.00 per 1,000 gallons Increased treatment costs Grease Disposal $80.00 per 1,000 gallons No Change Septic Industrial Waste $100.00 per 1,000 gallons No Change Jetting (JOTJ ) $40.25 per 1,000 gallons $59.40 per 1,000 gallons Increased treatment costs Bulk Water $0.25 per 50 gallons $0.50 per 50 gallons Increased treatment costs $300.00 per 16-20 ton Lime Residual Hauling truck load No Change Septic Hauler Permit $150 / 3 years + $20/truck No Change Current Labor Rate $55.00/hr $75.00/hr Increased labor costs  Page 166 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Property Maintenance 2 x 4's $6/each Actual incurred charges Admin Penalty Fee $100.00 no change set per ordinance Admin Penalty Fee $200.00 no change set per ordinance Administrative Fee $140.00 no change set per ordinance Blast Media Glass $12.00/per bag Actual incurred charges Blast Media Soda $15.00/per bag Actual incurred charges Actual costs of contractor to complete Demolition demolition Demolition Administrative Fee $140.00 no change set per ordinance Dumpster Fee $85.00 minimum no change this is our cost Fuel $4.00/gallon Actual incurred charges Hand Labor $25.00/per hour per person Hardware & Paint Actual incurred charges Loader Fee $50.00/per hour No Change Mileage $0.55/per mile Actual incurred charges Orange Fencing $3.50/per ft Actual incurred charges OSB $28.03/per sheet Actual incurred charges Plywood $30.00/per sheet Actual incurred charges T-Posts $7.00/each Actual incurred charges $2.00/each without Tires rims Actual incurred charges Tires $5.00/each with rims Actual incurred charges Truck Time $50.00/per hour Actual incurred charges Cut Fee (Weeds) Varies Actual cost of contractor Failure to Register Vacant Property Penalty $250/ per ordinance No Change Black/White Copies 0.25/per page No Change Color Copies $1.00/ per page No Change Research $15.00/per hour No Change  Page 167 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Regulated by the KSA 41-101; License Period Runs in conjunction with State License; Clerks Office Alcoholic Liquor Distributor $2000 /2yrs No change Occupational Tax not a License Fee Term Set by Annual Franchise Ordinance Article Ambulance Business $25/yr No change XI Expires Dec 31 Term Set by Annual Franchise Ordinance Article Ambulance Vehicle $275 /yr No change XI Expires Dec 31 Amusement Park $20/day; $80/wk; $150/yr No change REPEALED Ordinance 20299 Annual Year-to-date; limits set by KSA 50-1019 & Auctioneer $2 / Day $20 /yr No change KSA 50-1023 <6-$50; 6/7-$70; 8 or more- Change to Vehicle Annual Expiration Sept 10; Based on Vehicle Automobile Bus $100 for Hire, see below Seating Capacity $2/day; $5/wk; $10/mo; Bill Poster $25/yr No change REPEALED 2021 Ordinance 20299 Occupational Tax not a License Fee; $200 to City; Cereal Malt Beverage-General Retailer On-Premise $225/yr No change $25 to State; Expires Dec 31; Require Inspections Occupational Tax not a License Fee; $50 to City; $25 to State; 3.2% Beer; Expires June 30; Cereal Malt Beverage-Limited Retailer Off-Premise $75/yr No change Requires Inspections Cleaners & Dry Cleaners $20 /yr No change Year-to-Date Issue Dance Hall-Beer $160/yr No change REPEALED 2021 Ordinance 20299 Dance Hall-Hall $80/yr No change REPEALED 2021 Ordinance 20299 Dance Hall-Non Profit $8/yr No change REPEALED 2021 Ordinance 20299 Dance Hall-Regular $50/yr No change REPEALED 2021 Ordinance 20299 City Manager has Admin Authority to Set Fee Domestic Partnership Registry $50 One-Time Fee No change 2.50.040(b); NO FEE to cancel 2018 Ord 20112 for Sale June 29 - July 4; Discharge July 3-4; 2004 Ord 18294 for fee Fireworks Stand $280.00 No change increase Flea Market Promoter $100/yr No change Expires Dec 31 REPEALED 2021 Ordinance 20299 Regulated by Funeral Escort Service $80 initial/$40 renew No change KSA 8-2010 $75/60 days; additional 45 60 Day License; One-Time 45 Day Renewal Going out of Business days $120 No change Allowed Haunted House $105.00 No change REPEALED 2021 Ordinance 20299 Jan 1-Dec 13; Not Valid during Special Events; Mobile Food Service Unit $300 /yr No change Fire Inspection Requirement Pawnbroker $140 /yr No change Expires Dec 31  Page 168 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change In 2016 Ord 20039 Peddlers, Solicitors & Itinerant Merchants (Transient Merchants & Sidewalk Vendor) Regulations & Fees were Clerks Office Peddlers $250 /yr No change changed. Precious Metal Dealer $35 /yr No change Expires July 1 Regulated by KSA 41-2601; Occupational Tax not a License Fee; Runs inconjunction with State Private Club/Drinking Establishment $500 /2yrs No change License Professional Boxing/Wrestling $140/yr No change REPEALED 2021 Ordinance 20299 Regulated by KSA 41-102; Occupatonal Tax not a License Fee; Runs in conjuction with State Retail Liquor Store $600/2yrs No change License Second Hand Dealer $32 /yr $40 Expires Dec 31 In 2016 Ord 20039 Peddlers, Solicitors & Itinerant Merchants (Transient Merchants & Sidewalk Vendor) Regulations & Fees were Sidewalk Vendor $10/day No change changed. Sign Hanger $50 /yr $75 Runs the length of Insurance In 2016 Ord 20039 Peddlers, Solicitors & Itinerant Merchants (Transient Merchants & Sidewalk Vendor) Regulations & Fees were Solicitors $250 /yr No change changed. $50 Application Fee, $50 per day to close streets, $75 late $50/Special Event application fee, All Special Events must submit a $250 debris $25/Block Party $250- debris stays the deposit for less than 2,000 participants; $500 Special Event $500 Debris Deposit same debris deposit for over 2,000 participants. Change to Vehicle Expires Dec 31; Need to check with Legal on Taxi Cab Company $20/cab min 8 for Hire, see below State Regulations All license fees collected shall be deposited to the law enforcement special revenue fund. Any Change to Vehicle fines collected for violations of this chapter shall Taxi Cab Driver $10/yr for Hire, see below be paid into the general fund. Change to Vehicle Taxi Cab Inspections $20/cab for Hire, see below Every 6 months  Page 169 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change All license fees collected shall be deposited to the law enforcement special revenue fund. Any fines collected for violations of this chapter shall Clerks Office Tobacco Novelty $500/yr No change be paid into the general fund. In 2016 Ord 20039 Peddlers, Solicitors & Itinerant Merchants (Transient Merchants & Sidewalk Vendor) Regulations & Fees were Transient Merchant $10/day $15 changed. Travis Tenbrink is Tree, Shrub & Vine Service $100/yr $10SS researching $10 fee for single service of dead tree Regulated by the KSA 41-101; License Period Runs inconjuction with State License; Whoesale Beer Distributor $1400/yr No change Occupational Tax not a License Fee Vacancies/Elections Temporary ABC License 1 day ABC License Not currently charged $10 each day State sets fee cap at $25 per license $25 business application, $50 per Vehicle for Hire changed from above vehicle  Page 170 7/11/25 Department Fee Name Description Current Fee Proposed Fee Reason for change Fire Residential Burning Permit Valid for 1 year from purchase date N/A $25.00 Commercial Burning Permit Valid for each burn operation N/A $110.00 Requires individual review of operations and construction projects to determine how many permits are required (Example; Smoke Control Operational and Construction Permit Systems) N/A $100/Year Businesses not requiring operational or Fire Inspection construction permits will require fire inspection N/A $100 First Inspection Fire Re-Inspection - First Re-Inspect N/A 0-49,000 SQ Feet $100.00 50,000 - 199,999 SQ Feet $250.00 >200,000 SQ Feet $400.00 Fire Re-Inspection - Second Re-Inspect N/A 0-49,000 SQ Feet $200.00 50,000 - 199,999 SQ Feet $350.00 >200,000 SQ Feet $500.00 Fire Re-Inspection - Third and Beyond Re-Inspect N/A 0-49,000 SQ Feet $300.00 50,000 - 199,999 SQ Feet $450.00 >200,000 SQ Feet $600.00 Holding an event that requires fire services to Special Event Permit attend N/A $110.00 Fire protection reports submission via online Fire Protection Report Submissions portal N/A $5/per report $50.00 False Alarm Fee (no fee for first 2 false alarms Residential/$100.00 each calendar year) N/A Commercial Match Police Fees  Page 171 7/11/25 Fire Department Permit/Inspections Proposed Fees Summary The Topeka Fire Department seeks to enhance its cost recovery strategies by introducing and revising a range of fees related to fire safety and prevention. The analysis compares Topeka’s current fee structure with those in neighboring communities and nearby states, noting gaps and opportunities for revenue generation. Key proposals include: 1. Burning Permits: Establishing fees of $25 for residential (valid for 1 year) and $110 for commercial burning permits (valid for each burn operation), with potential revenue of approximately $20,000 per year based on permits issued for 2023. 2. Operational and Construction Permits: Implementing fees based on the 2021 International Fire Code (IFC) for various fire safety operations and installations. The current code requires operational permits for 52 different operations and construction permits for 24 different construction activities. Each permit would cost $100 per year. Businesses could be required to have multiple permits. Examples include fees for high-piled storage, compressed gas systems, and smoke control systems. A conservative revenue estimate is $42,100. 3. Fire Inspections and Re-Inspections: Shifting to a model where fees cover re-inspections, with a tiered structure based on property size. Businesses that do not require an operational or construction permit will have an initial inspection fee of $100. Estimated re-inspection revenue, based on current inspection records, is approximately $42,000 per year. 0- 50,000- 200,000 49,999 199,999 or more SQ SQ Feet SQ Feet Feet 1st Re- $100 $250 $400 Inspect 2nd Re- $200 $350 $500 Inspect 3rd Re- $300 $450 $600 Inspect and any additional inspections  Page 172 7/11/25 4. Special Event Permits: Charging $110 for events that require public resources like fire or police services, with potential revenue of $9,000 per year based on 2023 figures. This cost estimate is to cover Fire Department expenses in reviewing the permits. This does not include any cost estimate for the services of other departments. 5. Fire Protection Report Submissions: Introducing a $5 fee for fire protection report submissions via an online portal. The city currently has over 2000 system reports that are received annually with an estimated revenue of $10,000. 6. False Alarm Response: Enforcing an existing ordinance on false fire alarms to recover costs from occupancies with frequent occurrences. The expected revenue based on the previous calendar year of August 1, 2023, to July 31, 2024, was $23,750. The department acknowledges that fee implementation will require administrative support and new software systems to streamline billing and payments. The transition to the Tyler Technologies system is expected to increase efficiency and ease of use for both citizens and the fire department by 2026.  City of Topeka Council Action Form Council Chambers 214 SE 8th Street Topeka, Kansas 66603 www.topeka.org September 2, 2025 DATE: September 2, 2025 CONTACT PERSON: DOCUMENT #: SECOND PARTY/SUBJECT: Public Comment PROJECT #: Protocol CATEGORY/SUBCATEGORY CIP PROJECT: No ACTION OF COUNCIL: JOURNAL #: PAGE #: DOCUMENT DESCRIPTION: PUBLIC COMMENT PROTOCOL VOTING REQUIREMENTS: POLICY ISSUE: STAFF RECOMMENDATION: BACKGROUND: Governing Body Rule 5.5 (c) Public Comment on a specific agenda item: Comments from members of the public concerning a specific agenda item will be heard at the time the item is considered. Persons will be limited to addressing the governing body one (1) time on a particular matter unless otherwise allowed by a vote of six (6) or more members of the governing body. (d) General public comment: Requests by members of the public to speak during the public comment portion of a regular governing body meeting will be placed on the agenda on a "first-come, first-served" basis. The request should state the name of the individual(s) desiring to be heard. Each such individual shall be limited to addressing the governing body one (1) time and his or her comments shall be limited to topics directly relevant to business of the governing body; provided however, that comments pertaining to personnel and litigation matters shall not be allowed. Procedures for Addressing the Governing Body In accordance with Governing Body Rules 5.6 and 5.7, the following protocols for public comment apply:  Each person shall state his or her name and city of residence in an audible tone for the record. All remarks shall be addressed to the Governing Body as a whole -- not to any individual member. In order to provide additional time for as many individuals as possible to address the Governing Body, each individual signed up to speak will need to complete his or her comments within four minutes. The following behavior will not be tolerated from any speaker: Uttering fighting words Slander Speeches invasive of the privacy of individuals (no mention of names) Unreasonably Loud Speech Repetitious Speech or Debate Speeches so disruptive of proceedings that the legislative process is substantially interrupted Any speaker who engages in this type of behavior will be warned once by the presiding office (Mayor). If the behavior continues, the speaker will be ordered to cease his or her behavior. If the speaker persists in interfering with the ability of the Governing Body to carry out its function, he or she will be removed from the City Council Chambers or Zoom meeting room. Members of the public, Governing Body and staff are expected to treat one another with respect at all times. Zoom Meeting Protocol Make sure your Zoom name, email and/or phone number matches what was submitted to the City Clerk when you signed up for public comment. Any misnamed or unauthorized users will not be admitted to Zoom. Please keep your mic muted and your camera off until you are called by the Mayor to give your comment. If you are cut off during your comment time due to an internet connection or technical issue, you will need to submit your comments in writing to the City Clerk atcclerk@topeka.orgor 215 SE 7thStreet, Room 012B, Topeka, KS 66603 for attachment to the minutes. If you break any of the public comment rules, you will receive one warning from the Mayor. If you continue any prohibited behavior, you will be removed from the Zoom meeting room and will not be allowed to rejoin. Public comment is limited to four minutes. You may receive an extension at the discretion of the Governing Body. The timer will be visible to you in the ‘City of Topeka Admin’ window on the Zoom app. Call-in users will hear one beep when a minute is remaining and then another beep when time has expired. Please do not share the Zoom login information with anyone. Any unauthorized users will not be admitted to the Zoom meeting room. BUDGETARY IMPACT: SOURCE OF FUNDING: