Governing Body
Regular MeetingTopeka, KS · September 9, 2025
Minutes
Governing Body Minutes – September 9, 2025
CITY COUNCIL CHAMBERS, Topeka, Kansas, Tuesday, September 9, 2025. The
Governing Body members of the City of Topeka met in regular session at 6:12 P.M. with the
following Councilmembers present: Councilmembers Hiller, Valdivia-Alcala, Ortiz, Banks, Kell,
Miller, Dobler, Duncan and Hoferer - 9. Mayor Padilla presided -1.
The meeting start time was delayed due to technical difficulties. Public comment for the
meeting was available via Zoom or in-person. Individuals were required to contact the City
Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org by no later than 5:00 p.m. on
September 9, 2025, after which the City Clerk's Office provided the Zoom link information and
protocols prior to the meeting start time. Written public comment was also considered to the
extent it was personally submitted at the meeting or to the City Clerk's Office located at 215 SE
7th Street, Room 166, Topeka, Kansas, 66603 or via email at cclerk@topeka.org on or before
September 9, 2025, for attachment to the meeting minutes.
AFTER THE MEETING WAS CALLED TO ORDER, Mayor Padilla asked for a
moment of silent meditation.
THE PLEDGE OF ALLEGIANCE was recited by meeting participants.
BOARD APPOINTMENT recommending the reappointment of Dominic Gutierrez, Sr.,
to the Civil Service Commission to fill a term ending September 21, 2029, was presented
(Council District No. 6)
Councilmember Miller moved to approve the appointment. The motion seconded by
Councilmember Kell carried unanimously. The Mayor does not vote. (9-0-0)
CONSENT AGENDA was presented as follows:
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APPROVAL of CONTRACT NO. 53107 a professional services and SaaS contract for
the Topeka Police Department between the City of Topeka and Lexipol, LLC, was presented.
APPROVAL of the MINUTES of the regular meeting of September 2, 2025, was
presented.
Councilmember Valdivia-Alcala moved to approve the consent agenda. The motion
seconded by Councilmember Ortiz carried unanimously. (10-0-0)
ORDINANCE NO. 20596 introduced by City Manager Dr. Robert M. Perez amending
the City of Topeka’s zoning code with the addition of the Monroe School Overlay District,
creating Chapter 18.280 of the Topeka Municipal Code, was presented. (ACZR25/01) (Council
Districts 1 and 3)
Dan Warner, Planning Division Director, reported the amendment would establish an
Overlay District for the Monroe School to accompany the request to rezone the area around the
school.
Councilmember Hiller thanked Staff for their work on the project. She reported the
decision regarding whether the school would be part of the historical Brown vs. Board of
Education Historical sites would be made in January 2026.
Councilmember Hiller moved to adopt the ordinance. The motion seconded by
Councilmember Kell carried unanimously. (10-0-0)
The ordinance was adopted on roll call vote as follows: Ayes: Hiller, Valdiva-Alcala,
Ortiz, Banks, Kell, Miller, Dobler, Duncan, Hoferer, and Mayor Padilla -10.
ORDINANCE NO. 20597 introduced by City Manager Dr. Robert M. Perez amending
the “District Map” referred to and made a part of the Zoning Ordinances by Section 18.50.050 of
the Topeka Municipal Code, by amending the district zoning classification to add the Monroe
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School zoning overlay pursuant to Section 18.280 of the Topeka Municipal Code, was presented.
(Z25/07) (Council Districts 1 and 3)
Dan Warner, Planning Division Director, reported the proposal was based on the need to
establish a buffer area around the Monroe School to be included in the serial nomination as a
World Heritage Site, one of the 10 sites being considered under the theme of the United States
civil rights movement. He stated Planning Staff, and the Planning Commission recommend
approval.
Mayor Padilla stated prior to proceeding with the vote, each member of the Governing
Body who has engaged in ex parte communication with any individual either in favor of, or
against, the matter being considered, must state that the communication occurred and indicate
that even in light of having engaged in the communication they were able to fairly, objectively,
and impartially consider the measure based only upon the evidence provided on the record. The
record includes the Planning Commission minutes, the Staff report and its attachments, the
public comments made during the Planning Commission hearing and similar relevant
information related to the matter.
Ex parte communication was declared by Councilmembers Hiller, Ortiz and Banks.
Councilmember Banks asked if there was any opposition expressed by area residents to
the rezoning request.
Director Warner stated that no opposition was expressed directly about the rezoning and
in general residents were in support of the request.
Councilmember Hiller moved to adopt the ordinance. The motion seconded by
Councilmember Miller carried. Councilmember Banks abstained (9-0-1)
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The ordinance was adopted on roll call vote as follows: Ayes: Hiller, Valdiva-Alcala,
Ortiz, Kell, Miller, Dobler, Duncan, Hoferer, and Mayor Padilla -9. Abstained: Banks -1.
ORDINANCE NO. 20598 introduced by City Manager Dr. Robert M. Perez amending
the “District Map” referred to and made a part of the Zoning Ordinances by Section 18.50.050 of
the Topeka Municipal Code, by providing for certain changes in zoning on 0.88 acres of property
located near the southeast intersection of SW 29th Street and SW Armstrong Drive FROM “C-4”
Commercial District TO “M-3” Multiple-Family Dwelling District, was presented. (Z25/05)
(Council District No. 8)
Dan Warner, Planning Division Director, reported the request was to rezone a 0.88-acre
tract of vacant land from "C-4" Commercial District to "M-3" Multiple Family Dwelling
District. He stated the zoning change would allow a new multiple family residential
development, although there are no specific plans for a project at this time.
Mayor Padilla stated prior to proceeding with the vote, each member of the Governing
Body who has engaged in ex parte communication with any individual either in favor of, or
against, the matter being considered, must state that the communication occurred and indicate
that even in light of having engaged in the communication they were able to fairly, objectively,
and impartially consider the measure based only upon the evidence provided on the record. The
record includes the Planning Commission minutes, the Staff report and its attachments, the
public comments made during the Planning Commission hearing and similar relevant
information related to the matter
There was no ex parte communication declared by Governing Body members.
Councilmember Miller moved to adopt the ordinance. The motion seconded by
Councilmember Kell carried unanimously. (10-0-0)
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The ordinance was adopted on roll call vote as follows: Ayes: Hiller, Valdiva-Alcala,
Ortiz, Banks, Kell, Miller, Dobler, Duncan, Hoferer, and Mayor Padilla -10.
AN ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the
“District Map” referred to and made a part of the Zoning Ordinances by Section 18.50.050 of the
Topeka Municipal Code, by providing for certain changes in zoning on 0.52 acres of property
located at 625 SW Polk FROM “O&I-2" Office & Institutional District TO “M-3” Multiple-
Family Dwelling District, was presented. (Z25/02) (Council District No.1)
Dan Warner, Planning Division Director, stated the property was adjacent to multiple
family residential zoning on the south, east and west as well as C-4 Commercial District and
institutional zoning on its north. He reported that the Planning Commission and Planning Staff
recommended approval of the M-3 designation as it was consistent with the character of the
neighborhood; however, more recently, neighborhood residents have requested M-2 designation,
and the applicant and City Staff have agreed to the amendment.
Councilmember Valdivia-Alcala asked how many neighborhood residents spoke in
opposition to the proposal.
Director Warner stated Old Town Neighborhood residents discussed using property for a
public neighborhood park with Shawnee County officials and three attendees expressed their
concern that the proposed rezoning will undermine that effort.
Councilmember Duncan suggested deferring the ordinance until October 7, 2025, to
allow more time for public input from neighborhood residents.
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Councilmember Valdivia-Alcala spoke in support of deferring the ordinance. She
referenced an email she received from the Old Town Neighborhood expressing concern with the
M-3 zoning designation (Attachment A).
Braxton Copley, Deputy City Manager, reported they have been working on the rezoning
process for several months; however, the applicant and all parties involved have agreed to amend
the request to approve M-2 designation instead of M-3 in an effort to work with neighborhood
residents.
Councilmember Ortiz questioned if the ordinance should be remanded back to the
Planning Commission to allow additional public input from all parties involved because it was
not allowed at the Governing Body level.
Councilmember Valdivia-Alcala stated she concurs with Councilmember Ortiz and would
support remanding the ordinance back to the Planning Commission.
Councilmember Duncan stated his intent to defer was to allow additional time to hear
from residents not to remand back to the Planning Commission and start the process over.
Councilmember Miller moved to defer the ordinance until October 7, 2025. The motion
was seconded by Councilmember Kell.
Councilmember Hiller stated the neighborhood has a very high priority of stabilizing
every block within their neighborhood, and through discussion an agreement was established
with Neighborhood Property Owners, City Staff and the Developer to propose M-2 zoning
designation.
Councilmember Banks inquired as to why M-3 designation was recommended by Staff.
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Director Warner stated the recommendation was based on zoning designation of
surrounding properties which are zoned M-3 making the zoning designation consistent with the
charter of the neighborhood.
The motion to defer the ordinance until October 7, 2025, carried. Councilmembers Ortiz
and Banks voted “no.” (8-2-0)
PUBLIC HEARING
A Public Hearing for the purpose of hearing and answering objections of taxpayers
relating to the proposed City of Topeka 2026 Operating Budget. (Published in the Topeka
Metro Newspaper on August 25, 2025.)
Josh McAnarney, Budget and Finance Division Manager, reported the public hearing was
the next step in the budget process.
Mayor Padilla opened the public hearing and asked if there was anyone present who
would like to speak about the matter.
Ami Hyten expressed concern with the increase in the unhoused diverse population as
well as the financial inequity of development practices by the City and the impact it has on the
taxpayers.
Danielle Twemlow urged the Governing Body to allocate tax dollars where it was needed
the most in the community instead of subsidizing certain developers.
Michelle Bradberry spoke in opposition to the negative impact the City’s financial
policies have on taxpayers.
Pastor Gage Church, Topeka JUMP member, asked the Governing Body to earmark $2
million in the 2026 budget for the Affordable Housing Trust Fund.
Martha Boatwright spoke in support of increasing funding for the Affordable Housing
Trust Fund and expressed concern with the financial burden the City places on citizens.
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Upon no one else appearing, Mayor Padilla announced the public hearing was closed.
Councilmember Kell acknowledged the good work the City continues to do with the goal
of achieving positive impacts for residents.
Councilmember Valdivia-Alcala spoke in support of listening to the ideas of community
residents as she believes it will promote much needed change.
Councilmember Miller spoke about the difficult challenges they face to balance the
budget and the need to keep the Public Safety departments fully staffed. He suggested they
review the need for capital improvement projects in detail and possibly find a way to space out
the projects or reduce the number of projects and as a way to generate needed funding.
Councilmember Duncan stated he plans to distribute amendments related to the
Affordable Housing Trust Fund, parking and the Chief Financial Officer position.
Mayor Padilla acknowledged public input and urged residents to remain involved in
municipal government year-round. He thanked residents for presenting their ideas and noted they
are working hard as elected officials to provide for the community.
Councilmember Hiller referenced the proposed $2 million in savings and credits
addressing the budget shortfall in the current year; however, it creates a $2 million deficit for the
following year which will cause the City to raise taxes to replenish the general operating
budget. She suggested they work to manage the Capital Improvement Plan (CIP) closer and
identify large projects that could either be removed from the CIP or find alternate funding
sources for those projects. She provided multiple recommendations including not bonding annual
expenses and small expenses, financing debt service for 15 years instead of 20 years and capping
fleet purchases for 10 years. She stated she will present a proposal related to the possibility of
shifting employees to create an economic development division to accommodate neighborhoods
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as well as economic development. She distributed a handout outlining the difference in cost of
bonding projects as it relates to the number of years financed.
RESOLUTION NO. 9714 introduced by the Policy and Finance Committee comprised of
Councilmembers Spencer Duncan, Marcus Miller, and Michelle Hoferer, recommending
approval to authorize the disposal of real property located at 204 SW 5th Street as described in
Exhibit A, was presented. (Policy and Finance Committee recommended approval on August 21,
2025.)
Dr. Robert M. Perez, City Manager, reported the Policy and Finance Committee has
begun consideration of City property that has been sitting dormant with the intent of returning
the parcels to the tax rolls.
Braxton Copley, Deputy City Manager, reported approval will authorize the disposal as
well as initiate the request for proposal to engage a Broker who will determine the best use of the
property and assist in returning it back to the tax rolls. He stated the Policy and Finance
Committee recommended approval of authorizing the disposal of real property located at 204
SW 5th Street, which has an appraisal value of $255,000 and a planned use for Commercial and
Residential Development.
Councilmember Hoferer stated the Committee recommended the request be moved
forward for the Governing Body to make the decision.
Councilmember Miller moved to approve the resolution. The motion seconded by
Councilmember Banks carried unanimously. (10-0-0)
RESOLUTION NO. 9715 introduced by the Policy and Finance Committee comprised of
Councilmembers Spencer Duncan, Marcus Miller, and Michelle Hoferer, recommending
approval to authorize the disposal of real property located at 400 SE 8th Avenue as described in
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Exhibit A, was presented. (Policy and Finance Committee recommended approval on August 21,
2025.)
Braxton Copley, Deputy City Manager, reported the Policy and Finance Committee
recommended approval of authorizing the disposal of real property located at 400 SE 8th
Avenue, which has an appraisal value of $773,752 and a planned use for Commercial and
Residential Development.
Councilmember Kell inquired if the property could be used for the landbank.
Deputy City Manager Copley stated it would be the decision of the Governing Body.
Councilmember Hiller suggested considering the possibility of interest from other entities
on the property specifically from Shawnee County before they engage the time and expense of a
Broker. She inquired if Staff has any need for the property.
Deputy City Manager Copley stated he has not been made aware of an offer on the
property from Shawnee County, and as part of the Topeka Municipal Code, Staff were required
to contact every City department to see if there was any need or use for the property before
bringing it forth to the Governing Body for consideration of disposal.
Councilmember Duncan stated the property was currently zoned commercial so it could
not be used for the land bank.
Councilmember Miller moved to approve the resolution. The motion seconded by
Councilmember Banks carried unanimously. (10-0-0)
RESOLUTION NO. 9716 introduced by the Policy and Finance Committee comprised of
Councilmembers Spencer Duncan, Marcus Miller, and Michelle Hoferer, recommending
approval to authorize the disposal of real property located at 225 NW Curtis Street as described
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in Exhibit A, was presented. (Policy and Finance Committee recommended approval on August
21, 2025.)
Braxton Copley, Deputy City Manager, reported at its meeting on August 21, 2025, the
Policy and Finance Committee recommended approval of authorizing the disposal of real
property located at 225 NW Curtis Street, which has an appraisal value of $600,000 and planned
use for Commercial and Residential Development. He continued to report Transient Guest Tax
(TGT) funds were used on the property so there are restrictions that will apply in terms of
potential redevelopment; and spoke of the numerous variations for development of the riverfront.
Councilmember Hiller expressed concern with the proposed property being planned for
riverfront development and recommended Council meet with Shawnee County Commissioners
about the property.
Dr. Robert M. Perez, City Manager, stated they would evaluate any proposals received
from Greater Topeka Partnership (GTP) or Shawnee County; however, there have been
discussions with both Molly Howey, President of Greater Topeka Partnership as well as the
Shawnee County Counselor, and neither party has expressed interest in the property.
Councilmember Valdivia-Alcala moved to approve the resolution. The motion seconded
by Councilmember Banks carried unanimously. (10-0-0)
ORDINANCE NO. 20599 introduced by City Manager Dr. Robert M. Perez, imposing a
real estate lien pursuant to K.S.A. 12-808c upon certain lots and pieces of ground in Shawnee
County, Kansas, to pay the cost for utility services where such payments to the City have not
been made due to neglect, failure or refusal to pay.
Nicole Malott, Deputy Director of Utilities, provided an overview of the process of
notifying customers and reported $86,000 remained in the delinquent balance. She stated the
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City of Topeka Water Department will receive delinquent payments by 12:00 p.m. on September
30, 2025. Customers should call 785-368-3111 to make payment.
Councilmember Valdivia Alcala stated until the City finds a way to move forward in a
fair and equitable manner to assist taxpayers she will vote in opposition to the ordinance.
Councilmember Miller inquired about the percentage of delinquent customers who do not
live within city limits.
Sylvia Davis, Utilities Director, reported nearly 80% of the customers on the list live
outside city limits.
Danielle Twemlow suggested aggressively applying for the Kansas Department of
Commerce’s Community Development Block Grant (CDBG) for water and infrastructure.
Councilmember Hiller moved to adopt the ordinance. The motion seconded by
Councilmember Dobler carried unanimously. Councilmembers Valdivia-Alcala, Banks and
Duncan voted “no.” (7-3-0)
The ordinance was adopted on roll call votes as follows. Ayes: Councilmembers Hiller,
Ortiz, Kell, Miller, Dobler, Hoferer and Mayor Padilla – 7. Naes: Councilmembers Valdivia-
Alcala, Banks and Duncan – 3.
PUBLIC COMMENT was received via email from Joseph Ledbetter and Michelle
Tomay (Attachment B) and provided by the following individuals:
Cory Chandler expressed concern with increasing Topeka airport taxes and the lack of
commercial flights that utilize the airport as well as the failed projects that continue to impact the
taxpayers.
Chuck Dultmeier expressed concern with the amount of tax rebates totaling
approximately $30 million for a certain developer. He urged the City to allow the developer to
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walk away and force him to pay his delinquent taxes. He reported as an owner of several lots in
Lauren’s Bay he would like the opportunity to build the properties and noted he has a
development idea he would like to discuss with the City.
Candis Stiles expressed concern with how the TMTA’s revenue neutral rate was handled
by the Governing Body and the reduction in services that will be required to accommodate the
approximate $300,000 reduction in the TMTA’s Budget.
Danielle Twemlow spoke to the importance of public input and asked that general public
comment be moved to the beginning of the agenda, so it is not treated as an afterthought but
instead as a resource.
Jonathan Smith spoke of his current living conditions and asked the Governing Body to
review codes and ordinances associated with property maintenance.
ANNOUNCEMENTS BY THE CITY MANAGER, MAYOR AND MEMBERS OF THE
COUNCIL:
Brenda Younger, City Clerk, provided an overview of the September 16, 2025, Governing
Body meeting agenda.
Braxton Copley, Deputy City Manager, provided an update regarding the Polk-Quincy
Viaduct. He stated the Contractor has requested to do nighttime work from September 8-10,
2025, and September 24-25, 2025.
Councilmember Valdivia-Alcala reported she met with Chuck Dultmeier and thanked him
for the information regarding the millions of dollars owed by Jim Klausman. She asked if the
City could sue Mr. Klausman or stop City services.
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Councilmember Ortiz spoke to the ability individuals have inn the right to own more than
one limited liability company, making it impossible to sue Mr. Klausman. She reminded Citizens
kids are back in school and to be cautious.
Councilmember Kell announced Brew at the Zoo on September 13, 2025.
Councilmember Duncan spoke of his appreciation in meeting with Chuck Dultimeier as
he believes it will help them find viable solutions for Lauren’s Bay development. He also
thanked GTP for the “Touch-a-Truck” event, which took place on September 6, 2025.
Councilmember Hoferer congratulated the new Topeka Police recruits.
Following a 10-minute recess Councilmember Kell moved to recess into executive
session not to exceed 30 minutes to give legal advice on data relating to financial affairs or trade
secrets of corporations, potential tax issues, and other specific topics deemed privileged under
the Attorney-Client Privilege as allowed under K.S.A. 75-4319(b)(2) and (b)(4). The open
meeting will resume in the Governing Body Chambers. The following staff will be necessary to
assist the Governing Body in its deliberations, City Manager Dr. Robert M. Perez, Interim City
Attorney Nick Jefferson and other staff members as needed. The motion was seconded by Mayor
Padilla.
Mayor Padilla asked all those in favor of recessing into executive session to indicate so
by verbally by saying “yea” and those opposing to indicate so verbally by saying “no.” The
motion carried. Councilmember Ortiz voted “no.” (9-1-0)
At the conclusion of the executive session, the meeting was reconvened into an open
session and Mayor Padilla announced no action was taken during the executive session.
Mayor Padilla moved to recess into executive session not to exceed 15 minutes to give
legal advice on data relating to financial affairs or trade secrets of corporations, potential tax
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issues, and other specific topics deemed privileged under the Attorney-Client Privilege as
allowed under K.S.A. 75-4319(b)(2) and (b)(4). The open meeting will resume in this room in
the Governing Body Chambers. The following staff will be necessary to assist the Governing
Body in its deliberations, City Manager Dr. Robert M. Perez, Interim City Attorney Nick
Jefferson and other staff members as needed. The motion was seconded by Councilmember
Hoferer.
Mayor Padilla asked all those in favor of recessing into executive session to indicate so
by verbally by saying “yea” and those opposing to indicate so verbally by saying “no.” The
motion carried. Councilmember Ortiz voted “no.” (9-1-0)
At the conclusion of the executive session, the meeting was reconvened into an open
session and Mayor Padilla announced no action was taken during the executive session.
NO FURTHER BUSINESS appearing the meeting adjourned at 9:58 p.m.
(SEAL) ______________________________
Brenda Younger, City Clerk, M.M.C.
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Attachment A
Attachment B
Agenda
Governing Body Meeting 214 SE 8th
Street, 2nd Floor Topeka, Kansas, 66603
https://www.topeka.org
Governing Body Agenda
September 9, 2025
6:00 PM
Mayor: Michael A. Padilla
Councilmembers
Karen A. Hiller District No. 1 Marcus D.L. Miller District No. 6
Christina Valdivia-Alcala District No. 2 Neil Dobler District No. 7
Sylvia E. Ortiz District No. 3 Spencer Duncan District No. 8
David Banks District No. 4 Michelle Hoferer District No. 9
Brett D. Kell District No. 5
City Manager: Dr. Robert M. Perez
Addressing the Governing Body: Public comment for the meeting will be available via Zoom or in-person. Individuals
must contact the City Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org by no later than 5:00 p.m. on the
date of the meeting, after which the City Clerk's Office will provide Zoom link information and protocols prior to the
meeting. View the meeting online at https://www.topeka.org/communications/live-stream/ or at
https://www.facebook.com/cityoftopeka/.
Written public comment may also be considered to the extent it is personally submitted at the meeting or to the City
Clerk's Office located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at cclerk@topeka.org on or
before the date of the meeting for attachment to the meeting minutes.
If you need any accommodations for the meeting, please contact the City ADA Coordinator at 785-368-4470. Kansas
Relay Service at 800-766-3777. Please provide a 48 Hour Notice if possible.
Agendas are available by 5:00 p.m. on Thursday in the City Clerk's Office, 215 SE 7th Street, Room 166, Topeka,
Kansas, 66603 or on the City's website at https://www.topeka.org.
CALL TO ORDER:
INVOCATION:
PLEDGE OF ALLEGIANCE:
1. ROLL CALL:
2. APPOINTMENTS:
A. Board Appointment - Civil Service Commission
BOARD APPOINTMENT recommending the reappointment of Dominic Gutierrez, Sr., to the
Civil Service Commission to fill a term ending September 21, 2029. (Council District No. 6)
3. CONSENT AGENDA:
A. Professional Services and SaaS Contract - Topeka Police Department Policy Management
Platform
APPROVAL of a professional services and SaaS contract for the Topeka Police Department
between the City of Topeka and Lexipol, LLC.
(Approval will authorize the City Manager to sign and execute the contract, with a not-to-exceed
amount of $65,232 in year 1, and $65,232 in year 2.)
B. MINUTES of the regular meeting of September 2, 2025
C. APPLICATIONS:
4. ACTION ITEMS:
A. Ordinance - Monroe School Overlay District Text Amendment - ACZR25/01
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the City of Topeka’s
zoning code with the addition of the Monroe School Overlay District, creating Chapter 18.280
of the Topeka Municipal Code. (ACZR25/01) (Council Districts 1 and 3)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval will establish the purpose and standards for an overlay district providing a protective
buffer around the Monroe School, which is necessary for its inclusion in a future nomination as a
World Heritage Site.)
B. Ordinance - Monroe School Overlay District Rezoning - Z25/07
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the “District Map”
referred to and made a part of the Zoning Ordinances by Section 18.50.050 of the Topeka
Municipal Code, by amending the district zoning classification to add the Monroe School
zoning overlay pursuant to Section 18.280 of the Topeka Municipal Code. (Z25/07) (Council
Districts 1 and 3)
Voting Option Requirements: (1) Approve Planning Commission's recommendation, 6 votes are
required of the Governing Body (2) Reject or Amend Planning Commission's recommendation,
7 votes are required of the Governing Body; or (3) Remand back to Planning Commission, 6
votes are required of the Governing Body.
(Approval will rezone properties to the Monroe School Overlay District, which provides a protective
buffer around the Monroe School, which is necessary for its inclusion in a future nomination as a
World Heritage Site.)
C. Ordinance - Ardent Real Estate - Z25/05
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the “District Map”
referred to and made a part of the Zoning Ordinances by Section 18.50.050 of the Topeka
Municipal Code, by providing for certain changes in zoning on 0.88 acres of property located
near the southeast intersection of SW 29th Street and SW Armstrong Drive FROM “C-4”
Commercial District TO “M-3” Multiple-Family Dwelling District. (Z25/05) (Council District No. 8)
Voting Option Requirements: (1) Approve Planning Commission's recommendation, 6 votes are
required of the Governing Body (2) Reject or Amend Planning Commission's recommendation,
7 votes are required of the Governing Body; or (3) Remand back to Planning Commission, 6
votes are required of the Governing Body.
(Approval will allow the development of new multiple family dwelling units on the property.)
D. Ordinance - Calupi Investments LLC - Z25/02
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the “District Map”
referred to and made a part of the Zoning Ordinances by Section 18.50.050 of the Topeka
Municipal Code, by providing for certain changes in zoning on 0.52 acres of property located at
625 SW Polk FROM “O&I-2" Office & Institutional District TO “M-3” Multiple-Family Dwelling
District. (Z25/02) (Council District No.1)
Voting Option Requirements: (1) Approve Planning Commission's recommendation, 6 votes are
required of the Governing Body (2) Reject or Amend Planning Commission's recommendation,
7 votes are required of the Governing Body; or (3) Remand back to Planning Commission, 6
votes are required of the Governing Body.
(Approval will allow multiple-family residential development.)
E. Public Hearing - 2026 Operating Budget
PUBLIC HEARING for the purpose of hearing and answering objections of taxpayers relating
to the proposed City of Topeka 2026 Operating Budget. (Published in the Topeka Metro
Newspaper on August 25, 2025.)
(If this budget is adopted the adopted Mill Levy rate will be 36.956 which would keep the mill flat levy
flat.)
F. Resolution - Authorizing the Disposal of Real Property - 204 SW 5th Street
RESOLUTION introduced by the Policy and Finance Committee comprised of Councilmembers
Spencer Duncan, Marcus Miller, and Michelle Hoferer, recommending approval to authorize the
disposal of real property located at 204 SW 5th Street as described in Exhibit A. (Policy and
Finance Committee recommended approval on August 21, 2025.)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval of the Resolution will authorize the disposal of real property located at 204 SW 5th
Street.)
G. Resolution - Authorizing the Disposal of Real Property, 400 SE 8th Avenue
RESOLUTION introduced by the Policy and Finance Committee comprised of Councilmembers
Spencer Duncan, Marcus Miller, and Michelle Hoferer, recommending approval to authorize the
disposal of real property located at 400 SE 8th Avenue as described in Exhibit A. (Policy and
Finance Committee recommended approval on August 21, 2025.)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval of the Resolutions will authorize the disposal of real property located at 400 SE 8th
Avenue.)
H. Resolution - Authorizing the Disposal of Real Property, 225 NW Curtis Street
RESOLUTION introduced by the Policy and Finance Committee comprised of Councilmembers
Spencer Duncan, Marcus Miller, and Michelle Hoferer, recommending approval to authorize the
disposal of real property located at 225 NW Curtis Street as described in Exhibit A. (Policy and
Finance Committee recommended approval on August 21, 2025.)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval of the Resolution will authorize the disposal of real property located at 225 NW Curtis
Street.)
I. Ordinance – Utility Bill Real Estate Liens
ORDINANCE introduced by City Manager Dr. Robert M. Perez, imposing a real estate lien
pursuant to K.S.A. 12-808c upon certain lots and pieces of ground in Shawnee County,
Kansas, to pay the cost for utility services where such payments to the City have not been
made due to neglect, failure or refusal to pay.
Voting Requirement: Action requires at least (6) votes of the Governing Body.
(Approval will impose real estate liens, pursuant to K.S.A. 12-808c, upon certain lots and pieces of
ground in Shawnee County, Kansas.)
5. PUBLIC COMMENT:
Public comment for the meeting will be available via Zoom or in-person.
Individuals must contact the City Clerk's Office at 785-368-3940 or via email at
cclerk@topeka.org by no later than 5:00 p.m. on the date of the meeting, after
which the City Clerk's Office will provide Zoom link information and protocols
prior to the meeting. Written public comment may also be considered to the
extent it is personally submitted at the meeting or to the City Clerk's Office
located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at
cclerk@topeka.org on or before the date of the meeting for attachment to the
meeting minutes. View the meeting online at
https://www.topeka.org/communications/live-stream/ or at
https://www.facebook.com/cityoftopeka/.
6. ANNOUNCEMENTS:
7. EXECUTIVE SESSION:
Executive Sessions are closed meetings held in accordance with the provisions of the Kansas
Open Meetings Act.
(Executive sessions will be scheduled as needed and may include topics such as personnel
matters, considerations of acquisition of property for public purposes, potential or pending litigation
in which the city has an interest, employer-employee negotiations and any other matter provided for
in K.S.A. 75-4319.)
8. ADJOURNMENT:
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Mayor Michael A. Padilla DOCUMENT #:
SECOND PARTY/SUBJECT: Civil Service PROJECT #:
Commission
CATEGORY/SUBCATEGORY 006 Communication / 005 Other
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
BOARD APPOINTMENT recommending the reappointment of Dominic Gutierrez, Sr., to the Civil
Service Commission to fill a term ending September 21, 2029. (Council District No. 6)
VOTING REQUIREMENTS:
At least five (5) votes of the City Council is required. The Mayor does not vote.
POLICY ISSUE:
The Civil Service Commission controls all examinations with advice from the police chief, fire chief, technical
advisor and city attorney or their respective designees. The commission will provide uniform rules with respect
thereto and shall hold such examinations as are necessary for the purpose of determining the qualifications and
fitness of applicants for positions on the police and fire departments.
STAFF RECOMMENDATION:
Councilmember Miller nominates and Mayor Padilla recommends the reappointment of Dominic Gutierrez, Sr. for
a term that would end September 21, 2029.
BACKGROUND:
Ordinance 18382. The Civil Service Commission has control of exams and the nature of the exams for the Police
and Fire Departments. The Commission also certifies the list of eligible applicants and prepares an annual report
for the City Manager. The City Manager may also request special reports from the Commission at any time.
BUDGETARY IMPACT:
Not Applicable.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
D. Gutierrez - Reappointment Application
City of Topeka Boards and Commissions
Application
Submitted on 1 July 2025, 10:45AM
Receipt number 370
Related form version 9
Profile
First Name Dominic
Last Name Gutierrez Sr
Email Address dagutierrezsr@yahoo.com
Street Address 1171 SW Oakley Ave
Suite or Apt
City Tooeka
State Kansas
Zip 66604
Are you a resident of the City of Topeka? Yes
What district do you live in? District 6
Primary Phone 281.687.7837
Alternate Phone N/A
Employer Retired
Job Title Retired
Which Board would you like to apply for? Civil Service Commission
Are you a registered voter? Yes
Are you currently a full or part-time employee of the City of No
Topeka?
Which department do you work for?
1 of 3
Are you or any immediate family member related to any city No
governmental official or employee?
Who are you related to and how are you related?
Are you or have you been a party to any civil litigation No
involving the City of Topeka?
Please explain the litigation and your role in it:
Are you delinquent in payment of any taxes, fees, fines, or No
special assessments owed to the State of Kansas, Shawnee
County or the City of Topeka?
Please explain your delinquent payment situation.
Please state why you are interested in serving on this board or I would like to continue as a member of the Cuvil Service Commission
commission: Board.
Interests & Experiences
Please describe your education, experience, and expertise Current member of Civil Service Commission Board
including any honors, awards, civic, cultural, charitable or Retired Federal Bureau of Prison, 20 years of Service
professional organization memberships that relate to the
position you are seeking.
List any professional licenses you hold in Kansas and advise if Current member of Civil Service Commission
they are current. (We reserve the right to request a copy of
your license prior to approval of your appointment.)
**Please upload a resume or any additional information you
believe may be helpful in considering your application.
Voluntary Self Identification
Ethnicity Hispanic
Gender Male
Acknowledgements and Verification
Purpose of Information being submitted. I Agree
The information I am submitting is true and correct. I Agree
Your electronic signature
2 of 3
Link to signature
Alternative electronic signature
Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you
attach are public records and, as such, are available to the public, upon
request, pursuant to the Kansas Open Records Act.
If you are appointed to the position, your application and resume will be
included in the governing body meeting agenda which is posted online.
3 of 3
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Chris Vallejo, Chief of DOCUMENT #:
Police
SECOND PARTY/SUBJECT: Lexipol, LLC PROJECT #:
CATEGORY/SUBCATEGORY 007 Contracts and Amendments / 005 Professional Services
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
APPROVAL of a professional services and SaaS contract for the Topeka Police Department between the
City of Topeka and Lexipol, LLC.
(Approval will authorize the City Manager to sign and execute the contract, with a not-to-exceed amount of
$65,232 in year 1, and $65,232 in year 2.)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to approve the contract that will exceed $50,000.
STAFF RECOMMENDATION:
Staff recommends the Governing Body approve the contract as part of the consent agenda.
BACKGROUND:
Lexipol is primarily a subscription-based software service (SaaS) that provides online access to policy
management tools, training modules, and legal policy updates. In addition, they offer professional services such
as consulting and policy customization.
Whereas staff desire to execute the agreement for two annual subscriptions 2025-2027 totaling 130,464.00.
BUDGETARY IMPACT:
$130,464
SOURCE OF FUNDING:
Year One: Federal Forfeiture Fund $65,232
Year Two: Federal Forfeiture Fund $23,828 and Police General Fund $41,404 (Pending 2026 Budget Adoption)
ATTACHMENTS:
Description
TPD Justification Memo for Staffing Study
Lexipol LLC Contract
Chris Vallejo, Chief of Police cvallejo@topeka.org
320 S Kansas Ave., Suite 100 Tel: 785-368-9551
Topeka, KS 66603 www.topeka.org
TO: Honorable Mayor and Members of the Topeka Governing Body
FROM: Chief Chris G. Vallejo, Topeka Police Department
DATE: September 4, 2025
SUBJECT: Justification for Law Enforcement Staffing Study
Purpose
The Topeka Police Department (TPD) is requesting authorization to contract with an independent
consultant to conduct a comprehensive staffing study. This assessment will provide an objective review
of how TPD’s current staffing levels, deployment strategies, and operational practices align with the
demands of our community today and in the years ahead.
Background
TPD serves a population of about 125,000 residents within 62 square miles. The Department is staffed
by 262 sworn officers (authorized strength of 300) and 59 civilian employees (authorized strength of 72).
Despite the complexity of policing in a state capital city, TPD has never undertaken a professional
staffing analysis. Given rising service demands and community expectations for accountability, this type
of review is overdue and essential to ensure resources are properly aligned.
Need for Study
The study will enable the City to:
• Examine current staffing: Review how sworn and civilian positions are assigned and whether
they reflect workload and supervisory needs.
• Evaluate service delivery: Analyze call loads, response times, and the balance of proactive versus
reactive policing.
• Benchmark operations: Compare TPD practices to 5–7 peer agencies of similar size and
complexity.
• Identify inefficiencies: Highlight areas where resources can be better utilized.
• Plan ahead: Forecast staffing requirements based on population growth, anticipated call
volumes, and evolving community priorities.
Why Outside Expertise Is Needed
Although TPD produces internal reports, a full-scale staffing analysis requires independent expertise:
Chris Vallejo, Chief of Police cvallejo@topeka.org
320 S Kansas Ave., Suite 100 Tel: 785-368-9551
Topeka, KS 66603 www.topeka.org
• Neutrality: Outside consultants provide unbiased, credible findings that help strengthen public
confidence.
• Technical capacity: Specialized firms use advanced modeling tools and maintain access to
national benchmarking data not available internally.
• Resource constraints: Department staff are fully committed to daily operations, leaving limited
capacity to conduct an in-depth study of this scale.
Deliverables
The consultant will complete a needs assessment, gather input from TPD personnel and community
stakeholders, compare Topeka to peer agencies, and prepare both technical findings and a public-facing
summary. The final report will be formally presented to City Council, City leadership, and the
community.
Conclusion
By commissioning this study—the first in TPD’s history—the City will take an important step toward
ensuring policing resources are used efficiently, service levels meet community expectations, and future
needs are anticipated responsibly.
Recommendation: Approve moving forward with the Law Enforcement Staffing Study.
Respectfully submitted,
Chris G. Vallejo
Chris G. Vallejo
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MASTER SERVICE AGREEMENT
Created Date: 06/13/2025
Initial Term Start Date: 10/01/2025 Initial Term End Date: 09/30/2027
Account Executive Information Agency Information
Department Information
Markus Felix Aaron Jones
Senior Account Executive Commander
mfelix@lexipol.com atjones@topeka.org
(785) 368-9534
Lexipol LLC
2611 Internet Blvd., Ste. 120 Topeka Police Department
Frisco, Texas 75034 Sourcewell #: 8165
320 S Kansas Ave Ste 100
Topeka, Kansas 66603
This Master Service Agreement (the “Agreement”) is entered into by and between Lexipol, LLC, a Delaware limited
liability company ("Lexipol"), and the department, entity, or organization referenced above ("Agency").
This Agreement consists of:
(a) this Cover Sheet
(b) Exhibit A - Selected Services and Associated Fees
(c) Exhibit B - Description of Services
(d) Exhibit C - Terms and Conditions of Service
This Agreement is entered into subject to the terms and conditions contained in Sourcewell Contract Number
011822-LXP (the Sourcewell Contract). In the event of any conflict between the terms and conditions of this
Agreement and the terms and conditions set forth in the Sourcewell Contract, the terms and conditions of the
Sourcewell Contract shall control.
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Each individual signing below represents and warrants that they have full and complete authority to bind the party
on whose behalf they are signing to all terms and conditions contained in this Agreement.
Topeka Police Department Lexipol, LLC
Signature: \s1\_______________________________ Signature: \s11\_____________________________
Print Name: \n1\_______________________________ Print Name: \n11\_____________________________
Title: \t1\_______________________________ Title: \t11\_____________________________
Date Signed:\d1\_______________________________ Date Signed:\d11\_____________________________
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Exhibit A
SELECTED SERVICES AND ASSOCIATED FEES
Agency is purchasing the following:
Order Summary
001 LE Policy - annual subscription (recurring) Year1 (2025-10-01 to 2026-09-30)
Qty Description Unit Price Disc (%) Disc Amount Tax Amount Extended
295 Annual Law Enforcement Policy $48,230.00 20% $9,646.00 $0.00 $38,584.00
Manual & Daily Training Bulletins
295 Annual Law Enforcement $3,525.00 20% $705.00 $0.00 $2,820.00
Supplemental Manual(s)
Discount: $10,351.00 Subtotal: $41,404.00
002 LE Policy - Implementation (one-time fee)
Qty Description Unit Price Disc (%) Disc Amount Tax Amount Extended
1 Law Enforcement Full $52,910.00 20% $10,582.00 $0.00 $42,328.00
Implementation
1 Law Enforcement Agency-Specific $6,660.00 20% $1,332.00 $0.00 $5,328.00
Content Extraction
Discount: $11,914.00 Subtotal: $47,656.00
003 LE Policy - annual subscription (recurring) Year2 (2026-10-01 to 2027-09-30)
Qty Description Unit Price Disc (%) Disc Amount Tax Amount Extended
295 Annual Law Enforcement Policy $48,230.00 20% $9,646.00 $0.00 $38,584.00
Manual & Daily Training Bulletins
295 Annual Law Enforcement $3,525.00 20% $705.00 $0.00 $2,820.00
Supplemental Manual(s)
Discount: $10,351.00 Subtotal: $41,404.00
Discount: $32,616.00
Subtotal: $130,464.00
Tax:
Total Due: $130,464.00
Discount Notes
10% through Kansas Chief of Police Assoc membership
+additional 10% loyalty discount
Implementation cost to be split billed equally over two terms. Year1 = $23,828 and Year2 = $23,828.
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Notes
annual subscription fee each user/month: $11,70
PDSM Integration included
Content Extraction includes ~498 pages of public policies + ~95 pages PMU policies -> 600 pages total max.
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Exhibit B
Description of Services
Policy Manual
Constitutionally sound, up-to-date policies are the foundation for consistent, safe public safety operations and are key to reducing risk and
enhancing personnel and community safety. Lexipol's comprehensive policy manual covers all aspects of your agency's operations.
• More than 155 policies researched and written by public safety attorneys and subject matter experts
• Policies based on State and federal laws and regulations as well as nationwide best practices
• Content customized to reflect your agency's terminology and structure
Daily Training Bulletins (DTBs)
Even the best policy manual lacks effectiveness if it's not backed by training. Lexipol's Daily Training Bulletins are designed to help your
personnel learn and apply your agency's policy content through 2-minute training exercises.
• Scenario-based training ties policy to real-world applications
• Understanding and retention of policy content is improved via a singular focus on one distinct aspect of the policy
• Each Daily Training Bulletin concludes with a question that confirms the user understood the training objective
• Daily Training Bulletins can be completed via computers or from smartphones, tablets or other mobile devices
• Reports show completion of Daily Training Bulletins by agency member and topic
Policy Updates
Lexipol's legal and content development teams continuously review state and federal laws and regulations, court decisions and evolving best
practices. When needed, we create new and updated policies and provide them to your agency, making it simple and efficient to keep your
policy content up to date.
• Updates delivered to you through Lexipol's web-based content delivery platform
• Changes presented in side-by-side comparison against existing policy so you can easily identify modifications/improvements
• Your agency can accept, reject or customize each update
Web-Based Delivery Platform and Mobile App (Knowledge Management System)
Lexipol's online content delivery platform, called KMS, provides secure storage and easy access to all your policy and training content, and our
KMS mobile app facilitates staff use of policies and training completion.
• Ability to edit and customize content to reflect your agency's mission and philosophy
• Efficient distribution of policies, updates and training to staff
• Archival and easy retrieval of all versions of your agency's policy manual
• Mobile app provides in-the-field access to policy and training materials
Reports
Lexipol's Knowledge Management System provides intuitive reporting capabilities and easy-to-read reports that enhance command staff
meetings and strategic planning.
• Track and report when your personnel have acknowledged policies and policy updates
• Produce reports showing completion of Daily Training Bulletins
• Sort reports by agency member, topic and other subgroups (e.g., shift, assignment)
• Reduce the time your supervisors spend verifying policy acknowledgement and training completion
Supplemental Publication Service
Lexipol's Supplemental Publication Service (SPS) streamlines the storage of your agency's content, giving you one place to access procedures,
guidelines, general orders, training guides or secondary policy manuals.
• Electronically links department-specific procedural or supplemental content to your policy manual
• Provides electronic issuance and tracking for your agency's procedural or supplemental content
• Allows you to create Daily Training Bulletins against your procedural content
• Designed for standard operating guidelines, procedures, general orders or field guides
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Exhibit C
Terms and Conditions of Service
These Terms and Conditions of Service (the “Terms”) govern the rights and obligations of Lexipol, LLC (“Lexipol”) and
Agency under this Agreement. Lexipol and Agency may each be referred to herein as a “Party” and collectively as the “Parties.”
1. Definitions. Each of the following capitalized terms will have the meaning included in this Section. Other capitalized
terms are defined within their respective sections, below.
1.1 “Agency” means the department, agency, office, organization, company, or other entity purchasing and/or
subscribing to Lexipol Services, as may be further denoted on the cover sheet to which these Terms are attached.
1.2 “Agency Data” means all data, information, and content owned by Agency for purposes of identifying
authorized users, confirming departmental information, or which are ancillary to receipt of Lexipol Services.
1.3 “Agreement” means the combination of the cover sheet; Exhibit A (“Selected Services and Associated Fees”);
Exhibit B (Description of Services); this Exhibit C (“Terms and Conditions of Service”); and any other documents attached hereto
and expressly incorporated herein by reference.
1.4 “Custom Agreement Terms” refers to an optional section within Exhibit A which allows the Parties to modify
this Agreement and/or incorporate additional exhibits or addenda by reference.
1.5 “Initial Term” means the initial period of time in which Agency has elected to receive Lexipol Services.
1.6 “Initial Term Start Date” is specified on the cover sheet and represents the first day of the Initial Term.
1.7 “Initial Term End Date” is specified on the cover sheet and represents the last day of the Initial Term.
1.8 “Lexipol Content” means all content in any format including but not limited to written content, images,
videos, data, information, and software multimedia provided by Lexipol and/or its licensors via the Services.
1.9 “Services” means all products and services, including but not limited to all online services, software
subscriptions, content licensing, professional services, and ancillary support services as may be offered by Lexipol and/or its
affiliates.
2. Term; Renewal. This Agreement becomes enforceable upon signature by Agency’s authorized representative, and
effective as of the Initial Term Start Date. Following the Initial Term, this Agreement shall automatically renew in successive one-
year periods (each, a “Renewal Term”) unless terminated as set forth herein. The Initial Term and all Renewal Terms collectively
comprise the “Term” of this Agreement.
3. Termination.
3.1 For Convenience; Non-Appropriation. During the Initial Term, this Agreement may only be terminated
through mutual written approval from an authorized representative of each Party. Following the Initial Term, this Agreement
may be terminated by either party for convenience (including due to lack of appropriation of funds for Agency) by providing sixty
(60) days written notice to the other Party. NOTE: Fees paid for Online Services are not eligible for refund, proration, or offset
in the event of termination for convenience by Agency. Fees pre-paid for Professional Services may be eligible for refund,
proration or offset to the extent such Services have not been delivered.
3.2 For Cause. This Agreement may be terminated by either party, effective immediately, (a) in the event the
other party fails to discharge any material obligation, including payment obligations, or remedy any material default hereunder
for a period of more than thirty (30) calendar days after it has been provided written notice of such failure or default; or (b) in
the event that the other party makes an assignment for the benefit of creditors or commences or has commenced against it
any proceeding in bankruptcy, insolvency or reorganization pursuant to the bankruptcy laws of any applicable jurisdiction.
3.3 Effect of Expiration or Termination. Upon the expiration or termination of this Agreement for any reason,
Copyright © Lexipol, LLC 1995-2025
Rev. 4.1.2025
1
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Agency’s access to the Services herein shall cease unless Lexipol has, in its sole discretion, provided for their limited
continuation. Termination or expiration of this Agreement shall not, however, relieve either party from any obligation or liability
that has accrued under this Agreement prior to the date of such termination or expiration, including payment obligations.
4. Fees; Invoicing. Lexipol will invoice Agency at the commencement of the Initial Term and thirty (30) days prior to the
commencement of each Renewal Term, if applicable. Agency agrees to remit payment within thirty (30) calendar days of receipt
of Lexipol’s invoice. Payments may be made electronically through Lexipol’s online customer portal or by mailing a check to
Lexipol, LLC at PO Box 676232 Dallas, TX 75267-6232 (Attn: Accounts Receivable). Agency is responsible for all third-party fees
(e.g., wire fees, bank fees, credit card processing fees) incurred when paying electronically, and such fees are in addition to
those listed on Exhibit A. Lexipol reserves the right to increase fees for Renewal Terms following notice to Agency. All fee
amounts stated in Exhibit A are exclusive of taxes. Unless otherwise exempt, Agency is responsible for and will pay in full all
taxes related to receipt of Lexipol’s Services. If Agency is exempt, it must send its exemption certificate(s) to taxes@lexipol.com.
5. Terms of Service. The following provisions govern access to and use of specific Lexipol’s Services:
5.1 Online Services. Lexipol’s Online Services include all online services offered by Lexipol and its partners,
affiliates, and licensors. Online Services include, without limitation, Lexipol’s Policy Knowledge Management System (“KMS”),
Learning Management System (“LMS”), Cordico wellness application(s), GrantFinder, Virtual Instructor-Led Training, and the
LEFTA Systems suite of solutions (collectively, the “Online Services”). Note: LMS Services include, but are not limited to:
PoliceOne Academy, FireRescue1 Academy, EMS1 Academy, Corrections1 Academy, and LocalGovU.
5.2 Professional Services. Lexipol’s Professional Services include those Services that are not part of Lexipol’s
Online Services and which require the direct, hands-on professional expertise of Lexipol personnel and/or contractors, including
implementation support for policy manuals and software, technical support for online learning, accreditation consulting, grant
writing, and projects requiring regular input from Lexipol’s subject matter experts (collectively, “Professional Services”).
Professional Services may also be referred to as “One-Time” Services on Exhibit A and may also include the provision of
supplemental documentation from Lexipol’s Professional Services team, either with this Agreement or during the provision of
Service. NOTE: Agency is responsible for submitting all information reasonably required by Lexipol’s grant writing team in a
timely manner and always at least five (5) days prior to each grant application submission date. Agency is responsible for
submissions of final grant applications by grant deadlines. Failure to timely submit required materials to Lexipol’s grant writing
team will result in rollover of project fees to next grant application cycle, not a refund of fees. Requests for cancellation of grant
writing services which have already begun will result in a 50% fee of the total value of the service.
5.3 Account Security. Access to Lexipol’s Services is personal and unique to Agency. Agency shall not assign,
transfer, or provide access to Lexipol Services to any third party without Lexipol’s prior written consent. Agency is responsible
for maintaining the security and confidentiality of Agency’s usernames and passwords and the security of Agency’s accounts.
Agency will immediately notify Lexipol if Agency becomes aware that any person or entity other than authorized Agency
personnel has used Agency’s account or Agency’s usernames and/or passwords.
5.4 Agency Data. Lexipol’s use of Agency Data is limited to providing and improving the Services, retaining records
in the regular course of business, and complying with applicable legal obligations. Lexipol will use commercially reasonable
efforts to ensure the security of all Agency Data, including technical and organizational measures to protect Agency Data against
unauthorized or unlawful processing and against accidental loss, destruction, damage, theft, alteration or disclosure, including
through measures specified by the National Institute of Standards and Technology (NIST). Lexipol’s Services use the Secure
Socket Layer (SSL) protocol, which encrypts information as it travels between Lexipol and Agency. However, data transmission
on the internet is not always 100% secure and Lexipol cannot and does not warrant that information Agency transmits is 100%
secure.
5.5 Intellectual Property. Lexipol’s Services, and all Lexipol Content underlying such Services, are proprietary and,
where applicable, protected under U.S. copyright, trademark, patent, and/or other applicable laws. When subscribing to
Lexipol’s Online Services, Agency and its authorized personnel receive a personal, limited, non-sublicensable and non-
assignable license to access and use the Services in conformity with these Terms. Nothing contained in this Agreement, and no
course of dealing, shall be construed as conferring any right of ownership to Lexipol’s Services or Lexipol Content. Lexipol
Content may be incorporated into Agency’s final policy manuals, including beyond the Term of this Agreement, but Agency may
not otherwise share Lexipol Content with private, for-profit, or commercial third parties, or commercialize Lexipol Content in
any way. Agency acknowledges and agrees that Lexipol shall have no responsibility to update the Lexipol Content used by Agency
Copyright © Lexipol, LLC 1995-2025
Rev. 4.1.2025
2
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beyond the Term of this Agreement and that Lexipol hereby disclaims and shall have no liability whatsoever for Agency’s reliance
on or use of modified or derivative forms of Lexipol Content including, without limitation, any revision, abridgement,
condensation, expansion, compilation, or any other form in which Lexipol Content, or any portion thereof, is recast,
transformed, adapted, or modified from its original form. NOTE: AGENCY ACKNOWLEDGES AND AGREES THAT, PRIOR TO USE
AND FINAL PUBLICATION, ALL AGENCY POLICIES AND DAILY TRAINING BULLETINS (DTBs) HAVE BEEN INDIVIDUALLY REVIEWED
AND ADOPTED BY AGENCY. AGENCY ACKNOWLEDGES AND AGREES THAT IT, AND NOT LEXIPOL, IS CONSIDERED THE “POLICY
MAKER” WITH REGARD TO EACH AND EVERY SUCH POLICY AND DTB.
6. Confidentiality. Each Party may disclose information to the other Party that would be reasonably considered
confidential, including Agency Data (collectively, “Confidential Information”). Upon receiving such Confidential Information,
each Party will: (a) limit disclosure of such Confidential Information to authorized representatives only; (b) advise its personnel
and agents of the confidential nature of such Confidential Information and of the obligations set forth in this Agreement; and
(c) not disclose any Confidential Information to any third party unless expressly authorized by the disclosing Party.
Notwithstanding the foregoing, this section shall not operate to limit Agency’s disclosure authority pursuant to a valid
governmental, judicial, or administrative order, subpoena, regulatory request, Freedom of Information Act request, Public
Records Act request, or equivalent, provided that Agency notifies Lexipol of such disclosure, to the extent practicable, such that
Lexipol may seek to make such disclosure subject to a protective order or other appropriate remedy to preserve the
confidentiality of Lexipol’s Confidential Information and trade secrets.
7. Warranty. LEXIPOL WARRANTS THAT IT SHALL NOT KNOWINGLY INFRINGE THE INTELLECTUAL PROPERTY RIGHTS OF
OTHERS; THAT ITS SERVICES ARE PROVIDED IN A PROFESSIONAL AND WORKMANLIKE MANNER IN ACCORDANCE WITH
PREVAILING INDUSTRY STANDARDS; AND THAT THEY SHALL BE FIT FOR THE SPECIFIC PURPOSES SET FORTH HEREIN. BEYOND
THE FOREGOING, LEXIPOL’S SERVICES ARE PROVIDED “AS-IS” AND LEXIPOL DISCLAIMS ALL OTHER WARRANTIES, EXPRESS,
IMPLIED, OR OTHERWISE.
8. Indemnification; Limitation of Liability. Lexipol will indemnify, defend, and hold harmless Agency from and against any
and all loss, liability, damage, claim, cost, charge, demand, fine, penalty, or expense arising directly and solely out of Lexipol’s
acts or omissions in providing the Services. Each Party’s cumulative liability resulting from any claims, demands, or actions
arising out of or relating to this Agreement shall not exceed the aggregate amount of fees paid by Agency to Lexipol during the
twelve-month period immediately prior to the assertion of such claim, demand, or action. In no event shall either Party be
liable for indirect, incidental, consequential, special, exemplary damages, or lost profits.
9. General Terms.
9.1 Entire Agreement. This Agreement embodies the entire agreement between the Parties and supersedes all
prior agreements with respect to the subject matter hereof. No representation, promise, or statement of intention has been
made by either party that is not embodied herein. Terms and conditions set forth in any purchase order or other document
that are inconsistent with or in addition to the terms and conditions set forth in this Agreement are rejected in their entirety
and void, regardless of when received, without further action. No amendment, modification, or supplement to this Agreement
shall be binding unless it is made in writing and signed by both parties.
9.2 General Interpretation. The terms of this Agreement have been chosen by the parties hereto to express their
mutual intent. This Agreement shall be construed equally against each party without regard to any presumption or rule
requiring construction against the party who drafted this Agreement or any portion thereof.
9.3 Invalidity of Provisions. Each provision contained in this Agreement is distinct and severable. A declaration
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Copyright © Lexipol, LLC 1995-2025
Rev. 4.1.2025
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Lexipol Solutions Proposal
for Topeka Police Department
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City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Dan Warner, AICP, DOCUMENT #:
Planning Division
Director
SECOND PARTY/SUBJECT: Monroe School Overlay PROJECT #:
District Text
Amendment
CATEGORY/SUBCATEGORY 013 Ordinances - Codified / 110 Planning
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the City of Topeka’s zoning
code with the addition of the Monroe School Overlay District, creating Chapter 18.280 of the Topeka
Municipal Code. (ACZR25/01) (Council Districts 1 and 3)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval will establish the purpose and standards for an overlay district providing a protective buffer around
the Monroe School, which is necessary for its inclusion in a future nomination as a World Heritage Site.)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to amend the zoning code to establish the Monroe School Overlay District.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the ordinance.
BACKGROUND:
ACZR25/01 is recommended by the Planning Commission and staff as an amendment to the Topeka zoning code
to establish the Monroe School Overlay District. A rezoning of the area around the Monroe School to create the
overlay district is also being proposed to accompany this text amendment.
A regulatory buffer area is essential for the Monroe Elementary School (Brown v. Board of Education) National
Historic Landmark to be included in the United Nations Educational Scientific Cultural Organization (UNESCO)
nomination of World Heritage Sites. A serial World Heritage Site Nomination is being pursued that includes 9
other sites related to the civil rights movement in the 1950's and 1960's.
Two neighborhood meetings were held in the Spring of 2025 with affected property owners, as well as property
owners within 200' of the proposed district. A Neighborhood Information meeting was held on July 2, 2025.
Several commercial and residential property owners attended. Councilwoman Karen Hiller attended the
meetings, as well. Staff also met with property owners individually as necessary. All meetings allowed property
owners to hear the proposal and ask questions.
The Topeka Landmarks Commission reviewed the proposed overlay district and found by a vote of 6-0 that the
proposed district does not damage or destroy the historic integrity of the Monroe Elementary School.
The Planning Commission initiated the rezoning and text amendments at their May 19, 2025 meeting. On July
21, 2025 the Planning Commission held a public hearing on the rezoning and recommended approval by a vote of
8-0.
Proposed Text Amendment
The Monroe School Overlay District adds a layer of provisions and restrictions that do not currently apply to the
underlying zoning. The purpose of the Monroe School Overlay District (MO) is to preserve and enhance the
character of the neighborhood surrounding the Monroe School, a National Historic Site managed by the
National Park Service.
The existing residential zoning within the proposed overlay district includes R1, M1, and M2 residential
zoning districts and O&I-1, I-1, and I-2 nonresidential zoning districts. The dimensional and design
standards for the existing residential zoning districts are not sufficient to protect the character of and
around the Monroe School. The existing I-1 and I-2 industrial districts are the least restrictive of any of
the City’s zoning classifications, in some instances requiring no building setbacks, allowing building
heights of 70 feet or higher, and allowing unsightly outdoor storage with few controls.
The proposed standards will, in part:
Prohibit intensive uses that generate high levels of traffic, such as convenience stores with fuel
pumps and quick service restaurants with drive-through services (currently allowed by right in I-1
and I-2 districts).
Prohibit salvage yards and recycling depots (Salvage yards currently require a conditional use
permit in I-2, and recycling depots are allowed in I-1 and I-2.)
Require a conditional use permit for outdoor storage as a principal use (currently allowed in I-1 and
I-2)
Prohibit billboard signs (currently allowed by right in I-1 and I-2)
Require a conditional use permit for self-storage (currently allowed by right in I-1 and I-2)
Limit building height to 32 feet.
Require screening for accessory outdoor storage.
Impose additional restrictions on fencing within 20 feet of the right-of-way for SE Monroe Street,
SE 15th Street, and SE 17th Street.
Impose additional setback and design standards for residential zoning and land use.
Land uses rendered “nonconforming” by the proposed overlay district standards will be allowed to continue with
some limitations on expansion of these uses.
BUDGETARY IMPACT:
No budgetary impact.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
Ordinance Monroe School Overlay District Text Am.
Presentation
Planning Commission Minutes 7-21-2025
Memo to Planning Commission 7-21-2025
Map of Monroe Overlay District with Zoning
Monroe School OD draft text amendment
Monroe WHS Stakeholder Presentation
Neighborhood Information Mtg Notes
Planning Commission Minutes 4-21-2025 (initiation)
1 (Published in the Topeka Metro News _______________________)
2
3 ORDINANCE NO. _____________
4
5 AN ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the City
6 of Topeka’s zoning code with the addition of the Monroe School
7 Overlay District, creating Chapter 18.280 of the Topeka Municipal
8 Code.
9
10 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, KANSAS:
11 Section 1. That The Code of the City of Topeka, Kansas, is hereby amended
12 by adding a section, to be numbered 18.280.010, which said section reads as follows:
13 Purpose.
14 The Monroe School Overlay District (MO) is intended to preserve and enhance
15 the character of the neighborhood surrounding the Monroe School, a National Historic
16 Site managed by the National Park Service. The MO district is an overlay district;
17 property development within the district shall comply with the standards of this district
18 and the underlying zoning district. In the case of conflict between the regulations in this
19 section and those of the underlying zoning district, the regulations in this section shall
20 prevail.
21 Section 2. That The Code of the City of Topeka, Kansas, is hereby amended
22 by adding a section, to be numbered 18.280.020, which said section reads as follows:
23 Boundaries of Monroe School Overlay District.
24 The boundaries of the Monroe School Overlay District shall be drawn so as to
25 include all lands petitioned for inclusion in the district, and shall apply to all buildings,
26 structures, sites, and land areas within the established boundaries.
27 Section 3. That The Code of the City of Topeka, Kansas, is hereby amended
28 by adding a section, to be numbered 18.280.030, which said section reads as follows:
ORD/Monroe School Overlay District 1
29 Standards Generally.
30 All standards of the underlying zoning district shall apply except as described in
31 the following sections. In the event of a conflict between the standards of the underlying
32 zoning district and the standards of the MO district, the standards of the MO district
33 shall apply.
34 Section 4. That The Code of the City of Topeka, Kansas, is hereby amended
35 by adding a section, to be numbered 18.280.040, which said section reads as follows:
36 Use Standards.
37 (a) Prohibited uses. The following uses are explicitly prohibited in the MO
38 district, regardless if said uses are stated as permitted or conditional uses in the
39 underlying districts:
40 (1) Automobile Service, Type I
41 (2) Automobile Service, Type III
42 (3) Automobile or Vehicle Car Wash
43 (4) Automobile Sales & Service
44 (5) Automobile, Boat, Truck, Heavy, and Ag Equipment Sales/Service
45 (6) Automobile or Vehicle Tow Lot and Body Shop
46 (7) Automobile Wrecking and/or Salvage Yard
47 (8) Billboard Signs (as defined by section 8.10.180)
48 (9) Drive-through Establishments
49 (10) Landfill, Demolition
50 (11) Lawn/Garden Centers
51 (12) Liquor Sales, Packaged Goods
ORD/Monroe School Overlay District 2
52 (13) Manufactured Housing and Accessory Structure Sales
53 (14) Manufacturing Processing, Type III
54 (15) Raw Materials Extraction
55 (16) Recycling Depot
56 (17) Restaurant, Drive-through
57 (18) RV Parks or Campgrounds
58 (19) Truck Stop
59 (b) Conditional Uses. The following uses shall be permitted in “I” Industrial
60 and “C” Commercial districts with the approval of a conditional use permit in accordance
61 with chapter 18.215.
62 (1) Automobile Service, Type II
63 (2) Contractor Yards (as a principal use)
64 (3) Public Utility Facility, Type II
65 (4) Recreation, Outdoor Type II
66 (5) Self-Storage, Type II
67 (6) Storage of Non-Merchandise, Outdoor (as a principal use)
68 (7) Tower, Communication Tower
69 (8) Shipping Containers as a principal use
70 (c) Other Standards.
71 (1) Shipping Containers as an Accessory Use in Non-Residential
72 Zoning Districts: Shipping Containers as an accessory use are permitted but
73 shall be set back a minimum of 20 feet from all street rights-of-way.
74 (2) Outdoor Storage as an Accessory Use: Outdoor storage
ORD/Monroe School Overlay District 3
75 associated with a permitted principal use shall occupy an area on the site no
76 greater than the site area of the building to which it is related. Additionally, when
77 located along a lot line adjoining a visible public street or in a yard that abuts a
78 residential use or mixed use zoning district, outdoor storage shall be screened
79 from public view by a solid, opaque screen, fence or sight-prohibitive landscaping
80 of not less than six feet in height. If storage is adjacent to driveways or
81 intersections, screening may be reduced to comply with sight distance triangles,
82 as provided in TMC 12.20.020.
83 Section 5. That The Code of the City of Topeka, Kansas, is hereby amended
84 by adding a section, to be numbered 18.280.050, which said section reads as follows:
85 Dimensional Standards.
86 (a) Standards for Non-residential Zoning Districts.
87 (1) Building Setbacks. A minimum setback of 20 feet from public street
88 rights-of-way for SE Monroe Street, SE 15th Street, and SE 17th Street shall be
89 provided for all principal and accessory structures.
90 (2) Building Height limited to 32 feet.
91 (3) Open Storage. Any open storage visible from the street or adjacent
92 to residential uses shall be screened to substantially reduce visual impact by
93 fencing, landscaping, or other appropriate means.
94 (4) Fences. No fence or freestanding wall greater than four feet in
95 height may be constructed within 20 feet of the public right-of-way for SE Monroe
96 Street, SE 15th Street, and SE 17th Street except on parcels on which an
97 existing principal building is located 20 feet or less from said right-of-way, in
ORD/Monroe School Overlay District 4
98 which case said fence shall be located no closer to the street right-of-way than
99 the principal building. Decorative open fences, constructed of metal, masonry, or
100 similar material, greater than four feet in height may be permitted by the Planning
101 Director upon review of the site and fence plans.
102 (5) Free-standing Signs. Free-standing signs shall have a solid base
103 equal to or greater in width than 80% of the widest part of the sign and shall not
104 exceed a height of 10 feet and sign area of 60 square feet. Electronic message
105 centers may be contained within a free-standing sign but the area of the
106 electronic message center portion of the sign shall not exceed 32 square feet.
107 Billboard signs as defined by section 8.10.180 are not permitted.
108 (b) Standards for Residential Zoning Districts.
109 (1) Building Height limited to 32 feet.
110 (2) New construction of any principal building shall:
111 (i) be of a massing and orientation similar to other buildings on
112 the same block; and
113 (ii) include features such as pitched roofs, front porches,
114 vertically oriented windows, and materials similar to those of other
115 buildings on the same block; and
116 (iii) have a front setback no less than 5 feet and no greater than
117 25 feet.
118 (3) Residential additions shall be of an architectural design compatible
119 with the existing principal building. (i.e. roofs, building orientation, garages face
120 alley and not street, etc.)
ORD/Monroe School Overlay District 5
121 (4) The form and materials of accessory buildings shall be
122 architecturally compatible with principal building unless located to be invisible
123 from the public street.
124 (5) Accessory buildings shall be no closer to the front property line than
125 the principal building.
126 (6) For sites with alley access, vehicular access shall be from the alley
127 and not from the street.
128 Section 6. This ordinance shall take effect and be in force from and after its
129 passage, approval and publication in the official City newspaper.
130 Section 7. This ordinance shall supersede all ordinances, resolutions or rules,
131 or portions thereof, which are in conflict with the provisions of this ordinance.
132 Section 8. Should any section, clause or phrase of this ordinance be declared
133 invalid by a court of competent jurisdiction, the same shall not affect the validity of this
134 ordinance as a whole, or any part thereof, other than the part so declared to be invalid.
135 PASSED AND APPROVED by the Governing Body on ____________________.
136
137 CITY OF TOPEKA, KANSAS
138
139
140
141 __________________________________
142 Michael A. Padilla, Mayor
143 ATTEST:
144
145
146
147 ________________________________
148 Brenda Younger, City Clerk
ORD/Monroe School Overlay District 6
ACZR25/01 Monroe School Overlay
District
Z25/07 Monroe School Overlay
Rezoning
Z25/05 Ardent Real Estate
Z25/02 Calupi Investments LLC
Brown v. Board of Education World Heritage Site 2
United Nations Educational, Scientific and Cultural Organization
• Seeks to encourage the identification, protection and preservation of
cultural and natural heritage around the world considered to be of
outstanding value to humanity.
Easter Island, Chile Taj Mahal, Agra, India
Nomination 3
City of Topeka Planning Staff approached by Georgia State
University World Heritage Team
• Applying for Serial Nomination – US Civil Rights
• One listing with component sites
• Each component site should contribute in a defined and
discernable way
• It’s the sum of the parts not one individual site in a Serial Nomination
Other sites 4
U.S. Civil Rights Movement nominations needed to be broader
Buffer 5
As part of the nomination component:
• Must have adequate long-term legislative, regulatory,
institutional and or traditional protection to safeguard
the integrity.
• MUST have an identified Buffer Zone with
complementary legal and or customary restrictions on its
use and development.
Who/What is impacted? 6
Potential Overlay Boundary/
Properties
• 4 Zoning Districts
• 40 properties
• Mix of residential uses,
industrial uses, and vacant
properties
• 5 vacant lots
Timeline and Process 7
• Initial Kick Off (March 13)
• Second Public Meeting (April 15)
• Planning Commission Initiates (April 21)
• Landmarks Commission Review (June 12)
• Third Public Meeting (July 2)
• Planning Commission (July 21)
• Governing Body Review (September)
What are we protecting against? 8
In areas zoned for residential use:
• Structures that block view of the Monroe School
• Additions or new accessory buildings not compatible
with the existing architecture.
• New driveways from the street where alley access is
possible
What are we protecting against? 9
In areas zoned for industrial or commercial use:
• Structures that block view of the Monroe School
• Unsightly outdoor storage equipment and materials
• Buildings and parking areas that degrade
neighborhood character
Draft – Prohibited Uses 10
Prohibited Uses
Automobile Service, Type I Landfill, Demolition
Automobile Service, Type III Lawn/Garden Centers
Automobile or Vehicle Car Wash Manufactured Housing and Accessory Structure
Sales
Automobile Sales & Service Manufacturing Processing, Type III
Automobile, Boat, Truck, Heavy, and Ag Raw Materials Extraction
Equipment Sales/Service
Automobile or Vehicle Tow Lot and Body Shop Recycling Depot
Automobile Wrecking and/or Salvage Yard Restaurant, Drive-through
Billboard Signs (as defined by section 8.10.180) RV Parks or Campgrounds
Drive-through Establishments Truck Stop
* All of the above uses are already prohibited in residential and O&I- zoning districts.
Draft – Conditional Uses 11
The following uses shall be permitted in “I” Industrial and “C” Commercial districts with the approval of
a conditional use permit in accordance with chapter 18.215.
Automobile Service, Type II Self-Storage, Type II
Contractor Yards (as a principal use) Storage of Non-Merchandise, Outdoor (as a
principal use)
Public Utility Facility, Type II Tower, Communication Tower
Recreation, Outdoor Type II Shipping Containers as a principal use
Draft – Residential Zoning Standards 12
(1) Building Height limited to 32 feet.
(2) New construction and house additions shall be of an architectural design compatible with the
existing principal building. (i.e. roofs, building orientation, garages face alley and not street, etc.)
(3) The form and materials of accessory buildings shall be architecturally compatible with principal
building unless located to be invisible from the public street.
(4) Accessory buildings shall be no closer to front property line than the principal building.
(5) For sites with alley access, vehicular access shall be from the alley and not from the street.
Recap 13
• ACZR25/01 – creates the Monroe School Overlay District
• Z25/07 – rezones property within the identified buffer
area to include the Monroe School Overlay District.
• Existing zoning districts don’t change.
• Overlay is added that restricts certain uses and also has
design standards.
Z25/05 Ardent Real Estate 14
• Proposal: Rezone from C-4 Commercial
District TO M-3 Multiple Family Dwelling
District
• Location: SW Armstrong Ave., 220’
south of the intersection of SW 9th Street
and SW Armstrong Ave. Subject
Property
• Existing use: .88 acre
vacant/undeveloped site
• Proposed Use: Multiple family residential
Z25/02 Calupi Investments LLC 15
• Proposal: Rezone from O&I-2
Office/Institutional District to M-3 Multiple-
Family Dwelling District
• Site: .52 acres at 625 SW Polk.
• Previous Use: Vacant since 2023, prior use
was a church.
• Proposed Use: Multiple family residential
development.
Z25/02 Calupi Investments LLC 16
• Surrounding Zoning:
• North: C-4 Commercial
• South: Various multi-family
• East: Various multi-family
• West: Various multi-family
• Future Land Use
• Existing Old Town Plan designates
area for Medium Density Residential
• NIA has made efforts to utilize the land for
a park/open space.
TOPEKA PLANNING COMMISSION
Monday, July 21, 2025
CASE MINUTES
Members present: Willie Brooks, Jennifer Hannon, Del-Metrius Herron, Jeff Lolley, Joesph Mauk William
Naeger, Katy Nelson, and Donna Rae Pearson (7)
Members Absent: Jim Kaup (1)
Staff Present: Rhiannon Friedman, Planning & Development Director, Dan Warner, Planning Director;
Mike Hall, Land – Use Planning Manager; Ann- Marie Driver, William J Sharp; Planner;
Paul Turner, Planner; Amanda Tituana-Feijoo, Administrative Officer; Nick Jefferson,
Legal Dept
ACZR25/01- a request to amend the Topeka Municipal Code (TMC) Title 18 (Development Code) adding
provisions and regulations for the Monroe School Overlay District as follows: Addition of sections 18.280.010,
18.280.020, 18.280.030, and 18.280,040 to include use standards, dimensional standards, and other provisions and
restrictions for the Monroe School Overlay District. Amendments to other sections of TMC Title 18 may be
considered to support the establishment of the Monroe School Overlay District. Title 18 can be accessed at
http://topeka.municipal.codes/TMC/18.
Staff: Mike Hall presented the staff report and staff’s recommendations for approval.
Timeline for project is as follows:
Initial Kickoff- March 13, 2025
Public Meeting- April 15, 2025 (2nd one)
Planning Commission Initiates- April 21, 2025
Public Meeting- July 2, 2025 (3rd one)
Planning Commission Meeting (Public Hearing for Text Amendment and Rezoning)- July 21, 2025
Governing Body Approval (August or September)
Applicant/Owner Representative:
City of Topeka
Questions for Staff: NA
Commissioner Naeger opened the public comment.
Leon Graves is in favor of the amendment of the text and the overlay.
With no one else coming forward, Commissioner Naeger closed the public comment.
Discussion by Commissioners: NA
Motion by Commissioner Brooks, second by Commissioner Lolley to recommend APPROVAL of the proposed
Monroe School Overlay District standards and rezoning to the Governing Body. Approved 8-0
Planning Division Dan Warner, AICP, Division Director
620 SE Madison, Unit 11 Tel: 785-368-3728
Topeka, KS 66607 www.topeka.org
MEMORANDUM
To: Topeka Planning Commission
From: Dan Warner, AICP, Planning Division Director
Date: July 21, 2025 Planning Commission Meeting
RE: ACZR25/01 Monroe School Overlay District Text Amendment
The Planning Commission initiated preparation of a rezoning and text amendments for the
Monroe School Overlay District on April 21, 2025. A public hearing has been advertised and
notices sent and the Planning Commission is being asked take action at the July 21st meeting.
Background
Georgia State University is in the process of organizing a serial nomination for a United Nations
Educational, Scientific, and Cultural Organization (UNESCO) World Heritage Site listing for US
Civil Rights. The Brown v. Board of Education National Historical Park (Monroe School) is one
of 10 sites that are part of the nomination. One necessary requirement for nomination is that the
property must have adequate long-term regulatory protection to safeguard the integrity,
including a buffer zone around the property. The purpose of the Monroe School Overlay District
is to provide additional regulatory protection within the buffer area.
Process
Planning staff have conducted three neighborhood information meetings, most recently the
neighborhood information meeting on July 2, 2025, with all directly affected property owners
receiving notification, as well as properties within 200’ of the proposed overlay district boundary.
Meeting presentations and discussion included the World Heritage Site nomination, affected
properties, proposed use restrictions and design standards. The presentations slides used at
these meetings are attached.
As many as 10 residents and owners attended the first two of these meetings. Two property
owners attended the third meeting. Councilwoman Karen Hiller attended the meetings, as well.
Planning staff also met in-person with the owner of multiple industrial properties inside the
overlay district boundary. At the time of this report staff is aware of no opposition to the
proposed district.
A webpage has been created for the Monroe School Overlay District to assist in understanding
the scope of the changes. Information on the web page includes frequently asked questions, a
map of the proposed district, and copies of the presentations given at the neighborhood
information meetings.
Proposed Text Amendment
The proposed overlay district standards are attached. The text amendment includes a new
chapter in the zoning code (18.280) with use standards, dimensional and design standards.
The Monroe School Overlay District does not replace the zoning currently in place but instead
adds a layer of provisions and restrictions that do not apply to the underlying zoning. As stated
in section 18.280.090 (Purpose), the Monroe School Overlay District (MO) is intended to
preserve and enhance the character of the neighborhood surrounding the Monroe School, a
National Historic Site managed by the National Park Service.
The existing residential zoning in the area of the district includes R1, M1, and M2 residential
zoning districts and O&I-1, I-1, and I-2 nonresidential zoning districts. The dimensional and
design standards for the existing residential zoning districts are not sufficient to act as a buffer
around the Monroe School. The existing I-1 and I-2 industrial districts are the least restrictive of
any of the City’s zoning classifications, in some instances requiring no building setbacks,
allowing building heights of 70 feet or higher, and allowing unsightly outdoor storage with few
controls.
The proposed standards will, in part:
• Prohibit intensive uses that generate high levels of traffic, such as convenience stores
with fuel pumps and quick service restaurants with drive-through services (currently
allowed by right in I-1 and I-2 districts).
• Prohibit salvage yards and recycling depots (Salvage yards currently require a
conditional use permit in I-2, and recycling depots are allowed in I-1 and I-2.)
• Require a conditional use permit for outdoor storage as a principal use (currently
allowed in I-1 and I-2)
• Prohibit billboard signs (currently allowed by right in I-1 and I-2)
• Require a conditional use permit for self-storage (currently allowed by right in I-1 and I-
2)
• Limit building height to 32 feet.
• Require screening for accessory outdoor storage.
• Impose additional restrictions on fencing within 20 feet of the right-of-way for SE
Monroe Street, SE 15th Street, and SE 17th Street.
• Impose additional setback and design standards for residential zoning and land use.
Land uses rendered “nonconforming” by the proposed overlay district standards will be allowed
to continue with some limitations on expansion of these uses.
MEMO - CITY OF TOPEKA PLANNING & DEVELOPMENT – PLANNING DIVISION
Page |2
Recommendation
Staff recommends the Planning Commission forward a recommendation of APPROVAL of
proposed Monroe School Overlay District standards to the Governing Body
Attachments
• Map of Monroe Overlay District with Zoning Layer
• Monroe Overlay District Standards (text amendment)
• Monroe WHS & District Presentation Slides
• Neighborhood Information Meeting Notes; July 2, 2025
MEMO - CITY OF TOPEKA PLANNING & DEVELOPMENT – PLANNING DIVISION
Page |3
DRAFT
July 3, 2025
18.280
Monroe School Overlay District
18.280.010 Purpose
The Monroe School Overlay District (MO) is intended to preserve and enhance the character of
the neighborhood surrounding the Monroe School, a National Historic Site managed by the
National Park Service. The MO district is an overlay district; property development within the
district shall comply with the standards of this district and the underlying zoning district. In the
case of conflict between the regulations in this section and those of the underlying zoning district,
the regulations in this section shall prevail.
18.280.020 Boundaries of Monroe School Overlay District
The Monroe School Overlay District (MO) applies to all property within the following geographic
boundaries:
<Insert Map>
18.280.030 Standards Generally
All standards of the underlying zoning district shall apply except as described in the following
sections.
18.280.030 Use Standards
A. Prohibited uses. The following uses are explicitly prohibited in the MO district, regardless
if said uses are stated as permitted or conditional uses in the underlying districts:
(1) Automobile Service, Type I
(2) Automobile Service, Type III
(3) Automobile or Vehicle Car Wash
(4) Automobile Sales & Service
(5) Automobile, Boat, Truck, Heavy, and Ag Equipment Sales/Service
(6) Automobile or Vehicle Tow Lot and Body Shop
(7) Automobile Wrecking and/or Salvage Yard
(8) Billboard Signs (as defined by section 8.10.180)
(9) Drive-through Establishments
(10) Landfill, Demolition
(11) Lawn/Garden Centers
(12) Liquor Sales, Packaged Goods
(13) Manufactured Housing and Accessory Structure Sales
(14) Manufacturing Processing, Type III
(15) Raw Materials Extraction
(16) Recycling Depot
(17) Restaurant, Drive-through
(18) RV Parks or Campgrounds
(19) Truck Stop
1
DRAFT
B. Conditional Uses. The following uses shall be permitted in “I” Industrial and “C”
Commercial districts with the approval of a conditional use permit in accordance with
chapter 18.215.
(1) Automobile Service, Type II
(2) Contractor Yards (as a principal use)
(3) Public Utility Facility, Type II
(4) Recreation, Outdoor Type II
(5) Self-Storage, Type II
(6) Storage of Non-Merchandise, Outdoor (as a principal use)
(7) Tower, Communication Tower
(8) Shipping Containers as a principal use
C Other Standards
(1) Shipping Containers as an Accessory Use in Non-Residential Zoning Districts: Shipping
Containers as an accessory use are permitted but shall be set back a minimum of 20 feet
from all street rights-of-way.
(2) Outdoor Storage as an Accessory Use: Outdoor storage associated with a permitted
principal use shall occupy an area on the site no greater than the site area of the
building to which it is related. Additionally, when located along a lot line adjoining a
visible public street or in a yard that abuts a residential use or mixed use zoning district,
outdoor storage shall be screened from public view by a solid, opaque screen, fence or
sight-prohibitive landscaping of not less than six feet in height. If storage is adjacent to
driveways or intersections, screening may be reduced to comply with sight distance
triangles, as provided in TMC 12.20.020.
18.280.040 Dimensional Standards
A. Standards for Non-residential Zoning Districts.
(1) Building Setbacks. A minimum setback of 20 feet from public street rights-of-
way for SE Monroe Street, SE 15th Street, and SE 17th Street shall be provided
for all principal and accessory structures.
(2) Building Height limited to 32 feet.
(3) Open Storage. Any open storage visible from the street or adjacent to
residential uses shall be screened to substantially reduce visual impact by
fencing, landscaping, or other appropriate means.
(4) Fences. No fence or freestanding wall greater than four feet in height may be
constructed within 20 feet of the public right-of-way for SE Monroe Street, SE
15th Street, and SE 17th Street except on parcels on which an existing principal
building is located 20 feet or less from said right-of-way, in which case said
fence shall be located no closer to the street right-of-way than the principal
building. Decorative open fences, constructed of metal, masonry, or similar
material, greater than four feet in height may be permitted by the Planning
Director upon review of the site and fence plans. Other fences may be
permitted by the Planning Director
(5) Free-standing Signs. Free-standing signs shall have a solid base equal to or
greater in width than 80% of the widest part of the sign and shall not exceed a
height of 10 feet and sign area of 60 square feet. Electronic message centers
2
DRAFT
may be contained within a free-standing sign but the area of the electronic
message center portion of the sign shall not exceed 32 square feet. Billboard
signs as defined by section 8.10.180 are not permitted.
B. Standards for Residential Zoning Districts
(1) Building Height limited to 32 feet.
(2) New construction of any principal building shall:
a. be of a massing and orientation similar to other buildings on the same
block; and
b. include features such as pitched roofs, front porches, vertically oriented
windows, and materials similar to those of other buildings on the same
block; and
c. have a front setback no less than 5 feet and no greater than 25 feet.
(3) Residential additions shall be of an architectural design compatible with the
existing principal building. (i.e. roofs, building orientation, garages face alley
and not street, etc.)
(4) The form and materials of accessory buildings shall be architecturally
compatible with principal building unless located to be invisible from the
public street.
(5) Accessory buildings shall be no closer to the front property line than the
principal building.
(6) For sites with alley access, vehicular access shall be from the alley and not
from the street.
3
7/11/2025
Brown V. Board UNESCO
World Heritage Site
Nomination
2025
1
Contents 2
1. What is UNESCO and World Heritage Sites
2. How did we get here?
3. So what now?
4. What is an Overlay District?
5. Why an Overlay District?
2
1
7/11/2025
What is UNESCO 3
United Nations Educational, Scientific and Cultural Organization
• Seeks to encourage the identification, protection and preservation of
cultural and natural heritage around the world considered to be of
outstanding value to humanity.
Easter Island, Chile Taj Mahal, Agra, India
3
U.S. Examples 4
• 24 total properties, 11 cultural, 12 natural, 1 mixed
Fallingwater, PA Yellowstone National Park Mesa Verde, CO
4
2
7/11/2025
Requirements for nomination 5
• National Historic
Landmark or
• National Park
affiliation
• Significance and
Impact
5
How did we get here, now? 6
City of Topeka Planning Staff approached by Georgia State
University World Heritage Team
• Applying for Serial Nomination – US Civil Rights
• One listing with component site
• Each component site should contribute in a defined and
discernable way
• It’s the sum of the parts not one individual site in a Serial Nomination
6
3
7/11/2025
How did we get here, now? 7
U.S. Civil Rights Movement nominations needed to be broader
7
Why is this important to Topeka? 8
• Topeka should
be recognized
for its role in the
Civil Rights
Movement
• World-wide
Recognition
8
4
7/11/2025
Monroe School Background & History 9
• Monroe Neighborhood established by John Ritchie; early
Topeka Settler and abolitionist.
• John Ritchie sold or gave some land to African Americans.
• 1868 – Lots along Monroe Street purchased as a school for
Black children.
• 1926 – Current Monroe School Built – One of four segregated
elementary schools
• 1954 – Brown v. Board of Education rules racial segregation of
children in public schools was unconstitutional.
9
So what now? 10
As part of the nomination component:
• Must have adequate long-term legislative, regulatory,
institutional and or traditional protection to safeguard
the integrity.
• MUST have an identified Buffer Zone with
complementary legal and or customary restrictions on its
use and development.
10
5
7/11/2025
So what now? 11
Consider a buffer zone
City Staff is engaging with the Monroe Neighborhood and
property owners to develop a proposed Overlay District
with identified Buffer
11
Overlay District or Historic District? 12
• An overlay district is the clearest path to creating a buffer to
support nomination as a world heritage site.
• Monroe Reconnaissance Survey (2004): some of the resources on SE
Quincy between 15th and 17th have historic district potential; the
properties on 17th (Monroe to Quincy) have “marginal potential.”
• Consideration of a historic district requires 1) a new survey; and 2)
property owner support. Support should originate from the owners.
12
6
7/11/2025
What is an Overlay District? 13
• An “overlay district” does not replace the zoning currently
in place but instead adds a layer of provisions or
restrictions.
• Example: Land zoned M-1 (Two-family Dwelling
District)will continue as M-1 but with an overlay with
different dimensional standards regarding height, building
design.
13
Who/What is impacted? 14
Potential Overlay Boundary/
Properties
• 4 Zoning Districts
• 39 properties (excludes
Monroe School)
• Mix of residential uses,
industrial uses, and vacant
properties
• 5 vacant lots
14
7
7/11/2025
What are we protecting against? 15
In areas zoned for residential use:
• Structures that block view of the Monroe School
• Additions or new accessory buildings not compatible
with the existing architecture.
• New driveways from the street where alley access is
possible
15
What are we protecting against? 16
In areas zoned for industrial or commercial use:
• Structures that block view of the Monroe School
• Unsightly outdoor storage equipment and materials
• Buildings and parking areas that degrade
neighborhood character
16
8
7/11/2025
Timeline and Process 17
• Initial Kick Off (March 13)
• Second Public Meeting (April 15)
• Planning Commission Initiates (April 21)
• Third Public Meeting (May)
• Planning Commission (June/July)
• Governing Body Approval (August/September)
17
Does this impact the Neighborhood Revitalization Area? 18
The proposed district is in the
Neighborhood Revitalization Plan
(NRP) area. Adoption of an overlay
district will have no effect on the
current NRP.
18
9
7/11/2025
Draft – Monroe School Overlay District - Purpose 19
The Monroe School Overlay District (M) is intended to preserve and
enhance the character of the neighborhood surrounding the Monroe
School, a National Historic Site managed by the National Park
Service.
The EM district is an overlay district; property development within the
district shall comply with the standards of this district and the
underlying zoning district. In the case of conflict between the
regulations in this section and those of the underlying zoning district,
the regulations in this section shall prevail.
19
Legal Non-Conforming Uses (Grandfathered Uses) 20
It is expected that land uses rendered “nonconforming” by the
proposed overlay district standards will be allowed to continue
with some limitations on expansion of these uses.
The continued use and limitation on legal nonconforming uses
are addressed in the Topeka Zoning Code, section 18.50.040
and chapter 18.220.
20
10
7/11/2025
Existing Zoning 21
Existing Residential
Zoning:
R-1, M1, M2
Existing Non-Residential
Zoning:
O&I-1, I-1, I-2
21
Draft – Prohibited Uses 22
Prohibited Uses
Automobile Service, Type I Landfill, Demolition
Automobile Service, Type III Lawn/Garden Centers
Automobile or Vehicle Car Wash Manufactured Housing and Accessory Structure
Sales
Automobile Sales & Service Manufacturing Processing, Type III
Automobile, Boat, Truck, Heavy, and Ag Raw Materials Extraction
Equipment Sales/Service
Automobile or Vehicle Tow Lot and Body Shop Recycling Depot
Automobile Wrecking and/or Salvage Yard Restaurant, Drive-through
Billboard Signs (as defined by section 8.10.180) RV Parks or Campgrounds
Drive-through Establishments Truck Stop
* All of the above uses are already prohibited in residential and O&I- zoning districts.
22
11
7/11/2025
Draft – Conditional Uses 23
The following uses shall be permitted in “I” Industrial and “C” Commercial districts with the approval of
a conditional use permit in accordance with chapter 18.215.
Automobile Service, Type II Self-Storage, Type II
Contractor Yards (as a principal use) Storage of Non-Merchandise, Outdoor (as a
principal use)
Public Utility Facility, Type II Tower, Communication Tower
Recreation, Outdoor Type II Shipping Containers as a principal use
23
Other Standards 24
Outdoor Storage as an Accessory Use: Outdoor storage associated with a
permitted principal use shall occupy an area on the site no greater than the site
area of the building to which it is related. Additionally, when located along a lot line
adjoining a visible public street or in a yard that abuts a residential use or mixed use
zoning district, outdoor storage shall be screened from public view by a solid,
opaque screen, fence or sight-prohibitive landscaping of not less than six feet in
height. If storage is adjacent to driveways or intersections, screening may be
reduced to comply with sight distance triangles, as provided in TMC 12.20.020.
24
12
7/11/2025
Draft – Dimensional Standards – Non Residential 25
(1) Building Setbacks. A minimum setback of 20 feet from public street rights-of-way for SE Monroe Street, SE
15th Street, and SE 17th Street shall be provided for all principal and accessory structures.
(2) Building Height limited to 32 feet.
(3) Open Storage. Any open storage visible from the street or adjacent to residential uses shall be screened to
substantially reduce visual impact by fencing, landscaping, or other appropriate means.
(4) Fences. No fence or freestanding wall greater than four feet in height may be constructed within 20 feet of
the public right-of-way for SE Monroe Street, SE 15th Street, and SE 17th Street except on parcels on which
an existing principal building is located 20 feet or less from said right-of-way, in which case said fence shall
be located no closer to the street right-of-way than the principal building. Decorative open fences, constructed
of metal, masonry, or similar material, greater than four feet in height may be permitted by the Planning
Director upon review of the site and fence plans. Other fences may be permitted by the Planning Director
(5) Free-standing Signs. Free-standing signs shall have a solid base equal to or greater in width than 80% of the
widest part of the sign and shall not exceed a height of 10 feet and sign area of 60 square feet. Electronic
message centers may be contained within a free-standing sign but the area of the electronic message center
portion of the sign shall not exceed 32 square feet. Billboard signs as defined by section 8.10.180 are not
permitted.
25
Height Examples – New Construction 26
26
13
7/11/2025
Draft – Residential Zoning Standards 27
(1) Building Height limited to 32 feet.
(2) New construction and house additions shall be of an architectural design compatible with the
existing principal building. (i.e. roofs, building orientation, garages face alley and not street, etc.)
(3) The form and materials of accessory buildings shall be architecturally compatible with principal
building unless located to be invisible from the public street.
(4) Accessory buildings shall be no closer to front property line than the principal building.
(5) For sites with alley access, vehicular access shall be from the alley and not from the street.
27
Proposed Monroe School Overlay District 28
What questions do you have for us?
28
14
Monroe School Overlay District
Neighborhood Information Meeting – July 2, 2025
Notes:
◼ Two property owners within the notification boundary attended the meeting along
with Councilwoman Karen Hiller.
◼
TOPEKA PLANNING COMMISSION
Monday, April 21, 2025
CASE MINUTES
Members Willie Brooks, Jennifer Hannon, Del-Metrius Herron, Jim Kaup, Jeff Lolley, William
present: Naeger, and Katy Nelson (7)
Members Joesph Mauk and Donna Rae Pearson (2)
Absent:
Staff Present: Rhiannon Friedman, Planning & Development Director, Dan Warner, Planning
Director; Mike Hall, Land – Use Planning Manager; Amanda Tituana-Feijoo,
Administrative Officer; Matthew Mullen, Legal Dept
Initiation of Monroe School Overlay District rezoning and associated text amendments
Georgia State University is in the process of organizing a serial nomination for a United Nations Educational,
Scientific, and Cultural Organization (UNESCO) World Heritage Site listing for US Civil Rights. The Brown v. Board
of Education National Historical Park is one of 10 sites that are part of the nomination. One necessary requirement
for nomination is that the property must have adequate long-term regulatory protection to safeguard the integrity,
including a buffer zone around the property. The purpose of the Monroe School Overlay District is to provide
additional regulatory protection within the buffer area.
Staff:
Dan Warner presented the staff report and the staff’s recommendations of approval.
Mr. Warner stated that the project includes the following:
1. Rezoning to establish the overlay district.
2. Text amendments to create the overlay district and design standards.
Questions/Comments from Commissioners:
Ms. Hanon asked about the City Zoning and the Overlay, and how they worked. Mr. Warner stated the overlay
would be more restrictive, so, in the event there is a conflict between the base zoning and overlay, the overlay
would take precedent over the base zoning rules.
Mr. Lolley asked for any details of the overlay or any of the amendments that are part of this project. Mr. Warner
referenced the map that was from the meeting packet. There will be standards on the website soon.
Mr. Brooks asked if the overlay district would cause any financial burdens on neighbors. Mr. Warner stated that the
overlay district would capture new construction or new changes to structures. It would not affect what is there
currently. There will be some non-conforming uses as a result of the overlay district.
Ms. Nelson asked if there was any negative feedback at the first neighbor meeting. Mr. Warner stated “no”; there
was a lot more questions at the second meeting. Staff did meet with a property owner who had expressed their
concerns.
Ms. Herron asked for clarification on the process and the overlay should the site not be picked for the UNESCO
site. Mr. Warner stated that they were proceeding as if this was going to happen, and the overlay would stay.
Mr. Naeger asked what the thought was behind the boundaries. Mr. Warner stated it had to come down to site lines
that come to the school. Mr. Naeger asked if the boundaries were to be changed in the future, if that would impact
the nomination. Mr. Warner stated it was possible, and that may be a question for the consultant. Director Friedman
stated that staff has tried to create the most flexible, allowable option possible.
Mr. Kaup stated that the buffer is an obvious, important feature and it is prerequisite for the project to go forward.
Motion by Commissioner Kaup second by Commissioner Lolley that the planning staff proceed with the
process for rezoning of the properties and drafting the necessary text amendments as set out in the staff
report. Approved 7-0
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Dan Warner, AICP, DOCUMENT #:
Planning Division
Director
SECOND PARTY/SUBJECT: Monroe School Overlay PROJECT #:
District Rezoning
CATEGORY/SUBCATEGORY 014 Ordinances – Non-Codified / 007 Zoning
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the “District Map” referred to
and made a part of the Zoning Ordinances by Section 18.50.050 of the Topeka Municipal Code, by
amending the district zoning classification to add the Monroe School zoning overlay pursuant to Section
18.280 of the Topeka Municipal Code. (Z25/07) (Council Districts 1 and 3)
Voting Option Requirements: (1) Approve Planning Commission's recommendation, 6 votes are required
of the Governing Body (2) Reject or Amend Planning Commission's recommendation, 7 votes are
required of the Governing Body; or (3) Remand back to Planning Commission, 6 votes are required of
the Governing Body.
(Approval will rezone properties to the Monroe School Overlay District, which provides a protective buffer
around the Monroe School, which is necessary for its inclusion in a future nomination as a World Heritage
Site.)
VOTING REQUIREMENTS:
Governing Body Voting Options:
1. Approve the Planning Commission’s recommendation by adopting the ordinance. A minimum of 6 votes are
required of the Governing Body.
2. Amend the Planning Commission’s recommendation by amending the ordinance. A minimum of 7 votes are
required is required of the Governing Body.
3. Refuse to approve the Planning Commission’s recommendation by rejecting the ordinance. A minimum of
7 votes are required of the Governing Body.
4. Remand to the Planning Commission for further consideration, with a statement specifying the basis for the
governing body’s failure to approve or disapprove. A minimum of 6 votes are required of the Governing
Body.
POLICY ISSUE:
Whether to adopt the Planning Commission's recommendation to add the Monroe School Overlay District to the
zoning map.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to adopt the Ordinance approving the addition of the Monroe
School Overlay District to the zoning map.
BACKGROUND:
Z25/07 is a proposal by the Planning Commission and staff to add the Monroe School Overlay District to the
zoning map for approximately 27 acres to provide a protective buffer around the historic Monroe School.
A regulatory buffer area is necessary to include the Monroe Elementary School (Brown v. Board of Education)
National Historic Landmark in the nomination for a United Nations Educational Scientific Cultural Organization
(UNESCO) World Heritage Site. A serial World Heritage Site Nomination is being pursued that would include 9
other sites related to the civil rights movement in the 1950's and 1960's.
Two neighborhood meetings were held in the Spring of 2025 with affected property owners, as well as property
owners within 200' of the proposed rezoning. A Neighborhood Information meeting was held on July 2, 2025.
Several commercial and residential property owners attended the meetings. Councilwoman Karen Hiller also
attended. All meetings allowed property owners to hear the proposal and ask questions. Further, staff met
individually with property owners as necessary.
The Topeka Landmarks Commission reviewed the proposed rezoning and found by a vote of 6-0 that the
proposed overlay district does not damage or destroy the historic integrity of the Monroe Elementary School.
The Planning Commission discussed and initiated the rezoning and text amendments at their May 19, 2025
meeting. The Planning Commission held a public hearing on the rezoning and recommended approval by a vote
of 8-0 at their July 21st meeting.
BUDGETARY IMPACT:
Not Applicable.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
Z25/07 Ordinance
Presentation
Planning Commission Minutes 7-21-2025
Staff Report to Planning Commission
Monroe Aerial Map
Monroe Zoning Map
Monroe FULU Map
NIM Notes
Monroe property list
(Published in the Topeka Metro News ________________________________)
ORDINANCE NO. _________________________
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the “District Map”
referred to and made a part of the Zoning Ordinances by Section 18.50.050 of the Topeka
Municipal Code, by amending the district zoning classification to add the Monroe School zoning
overlay pursuant to Section 18.280 of the Topeka Municipal Code. (Z25/07) Council Districts 1
and 3.
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, KANSAS:
Section 1. That the “District Map” referred to and made part of the Zoning Ordinances
by Section 18.50.050 of the Topeka Municipal Code (TMC), be, and the same is hereby amended,
by reclassifying the properties described in attached Exhibits A and B, which are attached hereto
and incorporated by reference, FROM “R1” Single Family Dwelling District, “M1” Two Family
Dwelling District, “M2” Multiple Family Dwelling District, “O&I1” Office and Institutional District, “I1”
Light Industrial District, and “I2” Heavy Industrial TO “R1-MO” Single Family Dwelling and Monroe
School Overlay District , “M1-MO” Two Family Dwelling and Monroe School Overlay District, “M2-
MO” Multiple Family Dwelling and Monroe School Overlay District , “O&I1-MO” Office and
Institutional and Monroe School Overlay District, “I1-MO” Light Industrial and Monroe School
Overlay District , and “I2-MO” Heavy Industrial and Monroe School Overlay District.
Section 2. This Ordinance Number shall be fixed upon the “District Map.”
Section 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This Ordinance shall take effect and be in force from and after its passage.
Approval and publication in the official city newspaper.
PASSED AND APPROVED by the Governing Body, City of Topeka, Kansas, ______________,
2025.
CITY OF TOPEKA, KANSAS
Michael Padilla, Mayor
ATTEST:
Brenda Younger, City Clerk
EXHIBIT A
MONROE SCHOOL OVERLAY DISTRICT
Legal Description for Monroe School Overlay District,
15th and Monroe area, situated in the E ½ of Sec. 6-T12S-R16E of the 6th P.M.
A tract of land in the East Half of Section 6, Township 12 South, Range 16 East of the 6 th
P.M. in Shawnee County, Kansas, described as follows: BEGINNING at the Northwest
corner of Lot 470 on Quincy Street in Ritchie’s Addition, also being the southerly right of way
of existing SE 14th Street; thence Easterly along the said southerly right of way line to the
centerline of existing SE Monroe Street; thence Northerly along the said centerline to the
westerly extension of the South line of Lot 468 on SE Monroe Street in Ritchie’s Addition;
thence Easterly along said westerly extension to the southwest corner of said Lot 468;
thence continuing Easterly along the south line of said Lot 468 and its easterly extension to
the centerline of the A.T. & S.F. railroad right of way; thence Southerly along said centerline
to the westerly extension of a southerly line of Decker Subdivision; thence Easterly along
said westerly extension and said southerly line of said Decker Subdivision to a westerly line
of said Decker Subdivision; thence Southerly along said westerly line and its southerly
extension to the southerly right of way line of existing SE 15th Street; thence Easterly along
the said southerly right of way line to its intersection with the north right of way line of existing
SE 17th Street; thence Westerly along the said north right of way line to the northerly
extension of east line of Lot 413 in Keith’s Third Addition; thence Southerly along said
northerly extension and the said east line to the Southeast corner of said Lot 413 which is
on the north right of way line of an existing alley; thence Westerly along the said north right
of way line and its westerly extension to the west right of way line of existing SE Madison
Street; thence Southerly along the said west right of way line to the north right of way line of
existing SE 18th Street; thence Westerly along the said north right of way line and its westerly
extension to the centerline of the abandon Mo. Pac. Railroad right of way line; thence
Southerly along said centerline to the easterly extension of the northerly line of Block C of
John D. Knox & Co’s Addition; thence westerly along the said easterly extension and said
northerly line to the north line of Keith’s Subdivision; thence Westerly along the said north
line to the easterly right of way line of the abandon A.T. & S.F. railroad; thence northerly
along said easterly right of way line to easterly extension of the south lines of Lots 119
through 141, odd, on SE 17th Street in Richard’s Addition also being the north right of way
line of an existing alley; thence Westerly along said extension and said north right of way
line to the easterly right of way line of existing SE Quincy Street; thence Northerly along said
right of way line to the POINT OF BEGINNING. The above described tract contains 27.1
acres, more or less.
EXHIBIT B
ACZR25/01 Monroe School Overlay
District
Z25/07 Monroe School Overlay
Rezoning
Z25/05 Ardent Real Estate
Z25/02 Calupi Investments LLC
Brown v. Board of Education World Heritage Site 2
United Nations Educational, Scientific and Cultural Organization
• Seeks to encourage the identification, protection and preservation of
cultural and natural heritage around the world considered to be of
outstanding value to humanity.
Easter Island, Chile Taj Mahal, Agra, India
Nomination 3
City of Topeka Planning Staff approached by Georgia State
University World Heritage Team
• Applying for Serial Nomination – US Civil Rights
• One listing with component sites
• Each component site should contribute in a defined and
discernable way
• It’s the sum of the parts not one individual site in a Serial Nomination
Other sites 4
U.S. Civil Rights Movement nominations needed to be broader
Buffer 5
As part of the nomination component:
• Must have adequate long-term legislative, regulatory,
institutional and or traditional protection to safeguard
the integrity.
• MUST have an identified Buffer Zone with
complementary legal and or customary restrictions on its
use and development.
Who/What is impacted? 6
Potential Overlay Boundary/
Properties
• 4 Zoning Districts
• 40 properties
• Mix of residential uses,
industrial uses, and vacant
properties
• 5 vacant lots
Timeline and Process 7
• Initial Kick Off (March 13)
• Second Public Meeting (April 15)
• Planning Commission Initiates (April 21)
• Landmarks Commission Review (June 12)
• Third Public Meeting (July 2)
• Planning Commission (July 21)
• Governing Body Review (September)
What are we protecting against? 8
In areas zoned for residential use:
• Structures that block view of the Monroe School
• Additions or new accessory buildings not compatible
with the existing architecture.
• New driveways from the street where alley access is
possible
What are we protecting against? 9
In areas zoned for industrial or commercial use:
• Structures that block view of the Monroe School
• Unsightly outdoor storage equipment and materials
• Buildings and parking areas that degrade
neighborhood character
Draft – Prohibited Uses 10
Prohibited Uses
Automobile Service, Type I Landfill, Demolition
Automobile Service, Type III Lawn/Garden Centers
Automobile or Vehicle Car Wash Manufactured Housing and Accessory Structure
Sales
Automobile Sales & Service Manufacturing Processing, Type III
Automobile, Boat, Truck, Heavy, and Ag Raw Materials Extraction
Equipment Sales/Service
Automobile or Vehicle Tow Lot and Body Shop Recycling Depot
Automobile Wrecking and/or Salvage Yard Restaurant, Drive-through
Billboard Signs (as defined by section 8.10.180) RV Parks or Campgrounds
Drive-through Establishments Truck Stop
* All of the above uses are already prohibited in residential and O&I- zoning districts.
Draft – Conditional Uses 11
The following uses shall be permitted in “I” Industrial and “C” Commercial districts with the approval of
a conditional use permit in accordance with chapter 18.215.
Automobile Service, Type II Self-Storage, Type II
Contractor Yards (as a principal use) Storage of Non-Merchandise, Outdoor (as a
principal use)
Public Utility Facility, Type II Tower, Communication Tower
Recreation, Outdoor Type II Shipping Containers as a principal use
Draft – Residential Zoning Standards 12
(1) Building Height limited to 32 feet.
(2) New construction and house additions shall be of an architectural design compatible with the
existing principal building. (i.e. roofs, building orientation, garages face alley and not street, etc.)
(3) The form and materials of accessory buildings shall be architecturally compatible with principal
building unless located to be invisible from the public street.
(4) Accessory buildings shall be no closer to front property line than the principal building.
(5) For sites with alley access, vehicular access shall be from the alley and not from the street.
Recap 13
• ACZR25/01 – creates the Monroe School Overlay District
• Z25/07 – rezones property within the identified buffer
area to include the Monroe School Overlay District.
• Existing zoning districts don’t change.
• Overlay is added that restricts certain uses and also has
design standards.
Z25/05 Ardent Real Estate 14
• Proposal: Rezone from C-4 Commercial
District TO M-3 Multiple Family Dwelling
District
• Location: SW Armstrong Ave., 220’
south of the intersection of SW 9th Street
and SW Armstrong Ave. Subject
Property
• Existing use: .88 acre
vacant/undeveloped site
• Proposed Use: Multiple family residential
Z25/02 Calupi Investments LLC 15
• Proposal: Rezone from O&I-2
Office/Institutional District to M-3 Multiple-
Family Dwelling District
• Site: .52 acres at 625 SW Polk.
• Previous Use: Vacant since 2023, prior use
was a church.
• Proposed Use: Multiple family residential
development.
Z25/02 Calupi Investments LLC 16
• Surrounding Zoning:
• North: C-4 Commercial
• South: Various multi-family
• East: Various multi-family
• West: Various multi-family
• Future Land Use
• Existing Old Town Plan designates
area for Medium Density Residential
• NIA has made efforts to utilize the land for
a park/open space.
TOPEKA PLANNING COMMISSION
Monday, July 21, 2025
CASE MINUTES
Members present: Willie Brooks, Jennifer Hannon, Del-Metrius Herron, Jeff Lolley, Joesph Mauk William
Naeger, Katy Nelson, and Donna Rae Pearson (7)
Members Absent: Jim Kaup (1)
Staff Present: Rhiannon Friedman, Planning & Development Director, Dan Warner, Planning Director;
Mike Hall, Land – Use Planning Manager; Ann- Marie Driver, William J Sharp; Planner;
Paul Turner, Planner; Amanda Tituana-Feijoo, Administrative Officer; Nick Jefferson,
Legal Dept
Z25/07 Monroe School Overlay-requesting to amend the District Zoning Classification of the properties from by the
addition of the “MO”, Monroe School Overlay District. All property included in the overlay district will retain its current
zoning classification but with the addition of “MO” as an overlay. The proposed Monroe School Overlay District lies
within an area bounded more or less by SE Quincy Street on the west, SE 14 th Street and SE 15th Street on the
north, SE 17th Street and a line approximately 300 feet south of SE 17th Street on the south.
Staff: Mike Hall presented the staff report and staff’s recommendations for approval.
Timeline for project is as follows:
Initial Kickoff- March 13, 2025
Public Meeting- April 15, 2025 (2nd one)
Planning Commission Initiates- April 21, 2025
Public Meeting- July 2, 2025 (3rd one)
Planning Commission Meeting (Public Hearing for Text Amendment and Rezoning)- July 21, 2025
Governing Body Approval (August or September)
Applicant/Owner Representative:
City of Topeka
Questions for Staff: NA
Commissioner Naeger opened the public comment. With no one coming forward, the public comment was closed.
Discussion by Commissioners: NA
Motion by Commissioner Nelson, second by Commissioner Hannon to recommend APPROVAL of the proposed
Monroe School Overlay District standards and rezoning to the Governing Body. Approved 8-0
STAFF REPORT – ZONING CASE
TOPEKA PLANNING DEPARTMENT
PLANNING COMMISSION DATE: Monday, July 21, 2025
APPLICATION CASE: Z25/07 by: City of Topeka Planning Commission
REQUESTED ACTION: Amend the zoning district map by the addition of the Monroe School Overlay District
(MO) for properties located within an area around the Monroe School, roughly
bounded by SE 14th and SE 15th Streets on the North, SE Quincy Street on the
west, and SE 17th Street on the South (Monroe School buffer area).
Establishing a buffer area around the Brown v. Board of Education site (Monroe
School) is a prerequisite for the Monroe School to be included in a serial nomination
as a World Heritage Site. The Monroe School is one of ten sites being considered
for inclusion in the serial nomination, all under the theme of the United States civil
rights movement.
APPLICANT / PROPERTY City of Topeka Planning Commission / See attachment #5 Property List
OWNERS:
STAFF: Dan Warner, AICP – Planning Division Director
Michael Hall – AICP – Senior Planner
PROPERTY LOCATION / See Attachment #5 Property List
PARCEL ID:
PARCEL SIZE: 40 properties containing 20.3 acres
STAFF APPROVAL of the Monroe School Overlay District.
RECOMMENDATION:
RECOMMENDED Based on the findings and analysis in the staff report I move to recommend to the
MOTION: Governing Body APPROVAL of an amendment to the zoning district map by the
addition of the “MO” Monroe School Overlay District for properties located within the
Monroe School buffer area.
PROJECT AND SITE INFORMATION
PROPOSED USE / SUMMARY: No proposed use changes. Existing land uses will be allowed to
remain per TMC 18.50.040, but the rezoning to the Monroe School
Overlay District will limit certain commercial and industrial uses and
impose dimensional and design standards
Z25/07 Monroe School Overlay District
DEVELOPMENT / CASE HISTORY: Staff met with affected property owners on two occasions in early
2025 to explain the project and review the proposed design
standards. On May 19th, the Planning Commission initiated the
Monroe School Overlay District rezoning of properties located within
Monroe School buffer area for study, public hearing, and
recommendation. Staff held a Neighborhood Information Meeting on
July 2nd to review the project again with property owners.
ZONING AND USE OF SURROUNDING Some of the parcels in the proposed Monroe School Overlay District
PROPERTIES: are noncontiguous and individual parcels and, therefore, the zoning
and uses of individual parcels may differ from the zoning and uses
identified below. The descriptions below are intended to provide a
general understanding of surrounding zoning and land use. Specific
zoning and uses of surrounding properties can be found on
attachment #2 Zoning Map.
North: “M-1” Multiple-Family Dwelling District, “I-1” Light Industrial
District and “I-2” Heavy Industrial District/ Williams Science & Fine
Arts School, Contractor Offices, and wholesale fuel service
South: “I-1” Light Industrial District, “I-2” Heavy Industrial District, and
“M-2” Multiple-Family Dwelling District / Single-family Dwellings,
Large mixed use industrial building, Warehouse and Distribution,
contractor offices and yards
West: “I-1” Light Industrial District, “M-1” Multiple-Family Dwelling
District, “O&I-1” Office and Institutional District, “C-4” Commercial
District / Single-family Dwellings, General Office, Warehouse and
Distribution,
East: “I-1” Light Industrial District and “M-1” Multiple-Family Dwelling
District / Contractor office and yard, Vacant.
DEVELOPMENT STANDARDS AND POLICIES
PURPOSE, USE STANDARDS: Proposed “MO” Overlay Zoning; The purpose of the overlay district is to
provide the necessary protections for the Brown V. Board of Education
site to be eligible for a World Heritage Site nomination.
Many current uses and activities currently permitted will continue to be
allowed by the proposed overlay district. However, several types of auto
oriented uses and industrial uses will not be permitted. Furthermore, the
overlay district standards are more restrictive than current zoning
regarding setbacks for buildings and outdoor storage, building height,
fences, and signs.
DIMENSIONAL STANDARDS: N/A – See attached design standards
Page 2 of 5
Z25/07 Monroe School Overlay District
OTHER DESIGN GUIDELINES AND N/A
CONSIDERATIONS:
SIGNAGE: Signage will be permitted subject to Title 18 Division 2 Sign Code. With
some exceptions, signs require a sign permit.
COMPREHENSIVE PLANS: Topeka Historic Preservation Plan: the proposed buffer area is consistent
with the goals and strategies of the Historic Preservation Plan.
SUBDIVISION PLAT: Keith’s Third Ritchie’s Addition, Richard’s Addition
FLOOD HAZARDS, STREAM Multiple parcels west of SE Monroe and south of SE 17th Street fall
BUFFERS: within the 100-year regulatory flood plain.
UTILITIES: City utilities are located throughout the area
TRAFFIC: Not applicable
HISTORIC PROPERTIES: 1515 SE Monroe Street/Monroe Elementary School – National
Historic Landmark
The Topeka Landmarks Commission reviewed the rezoning of the
buffer properties surrounding the school under Kansas State
Preservation Law (KSA 75-2724). The Commission, by a vote of 6-0-
0, found the proposed overlay zoning does not damage or destroy the
historic integrity of the property.
NEIGHBORHOOD MEETING: The City of Topeka Planning Division conducted public meetings on
March 13, 2025 and April 17, 2025. A neighborhood information
meeting was held on Wednesday, July 2, 2025 at the Brown v. Board
of Education site. All owners of property inside and within a 200’
radius of the proposed district were sent invitations by regular mail.
Several owners and residents in or adjacent to the proposed district
attended the first two meetings. Two members of the community
along with Councilwoman Hiller attended the third meeting. Meeting
attendees expressed no concerns about the proposed overlay district.
REVIEW COMMENTS BY CITY DEPARTMENTS AND EXTERNAL AGENCIES
PUBLIC WORKS/ENGINEERING: Not applicable
FIRE: Not applicable
DEVELOPMENT SERVICES: Not applicable
Page 3 of 5
Z25/07 Monroe School Overlay District
KEY DATES
INITIATION OF REZONING AND
TEXT AMENDMENT BY PLANNING
COMMISSION: April 21, 2025
NEIGHBORHOOD INFORMATION July 2, 2025
MEETING:
LEGAL NOTICE PUBLICATION: June 30, 2025
PROPERTY OWNER NOTICE: June 27, 2025
STAFF ANALYSIS
As a zoning case Planning staff have reviewed the case relative to the required findings and conclusions in Topeka
Municipal Code Section 18.245 (Findings and conclusions reflect the “golden factors” per Donald Golden v. City of
Overland Park, 1978 Kansas Supreme Court).
CHARACTER OF NEIGHBORHOOD: The area has long been a mixture of residential and non-residential land uses.
The area includes single-family bungalow-type homes built in the early 1900s A public park is framed by SE 15th & 17th
Streets. The industrial uses are a mix of contractor offices and yards, storage buildings, and outdoor storage uses. The
Williams Science & Fine Arts School is located to the north. The proposed overlay district and its associated standards
will protect the character of the neighborhood.
THE ZONING AND USE OF PROPERTIES NEARBY: The existing zoning and uses of the nearby area includes a
mixture of residential and non-residential uses. Residential uses are found primarily along SE Quincy Street and along
SE 17th Street and are primarily single-family and zoned M-1 Multiple-Family Dwelling District. Industrial uses are
generally found along SE Monroe Street and also along SW 15th and 17th Streets. Industrial uses include contractor offices
and yards, wholesale fuel and a recycling center and are zoned either I-1 Light Industrial or I-2 Heavy Industrial Districts.
There is limited office use which is zoned O&I-1 Office & Institutional District. Williams Fine Arts & Science School is
within the area and is zoned M-1 Multiple-Family Dwelling District. The proposed overlay district imposes reasonable
standards while retaining many of the essential provisions and standards of the underlying zoning.
LENGTH OF TIME PROPERTY HAS REMAINED VACANT AS ZONED OR USED FOR ITS CURRENT USE UNDER
PRESENT CLASSIFICATION: The subject 39 properties have zoning classifications of M-1 “Multiple-Family, “, “O&I-1”
Office and Institutional, and “I-1” Light Industrial and I-2 Heavy Industrial. Of these properties, five are currently vacant
and one has a land use associated with surface level parking. Many of these properties became vacant during the 1980’s
and 1990’s. The remaining residential, office, contractor and other industrial uses and zoning districts align with the
development that would have occurred prior to the 1940’s. The proposed overlay district is not intended to remove
restrictions as a way to facilitate development. Instead, the overlay district will help to ensure that the character of the
area around the Monroe School is not degraded by inappropriate development that could detract from the Monroe School
as a heritage site and important historic landmark.
CONFORMANCE TO COMPREHENSIVE PLAN: The proposed rezoning of the subject properties to the Monroe
Overlay District is in conformance to the Comprehensive Plan. The City’s Historic Preservation Plan provides a goal and
strategies related to showcasing Topeka’s heritage. Goal 3 of the Plan is “Heighten public appreciation of Topeka’s
heritage through storytelling and other means”. Further, Goal 3 says: “Presenting Topeka’s stories to visitors and creating
Page 4 of 5
Z25/07 Monroe School Overlay District
a high-quality visitor experience are part of a heritage tourism strategy that supports economic development while
simultaneously enhancing quality of life for residents.” The proposed overlay district provides a protective buffer around
the Monroe School, which is necessary for the Monroe School to be nominated as a World Heritage Site.
THE SUITABILITY OF THE SUBJECT PROPERTY FOR THE USES OF WHICH IT HAS BEEN RESTRICTED:
Many of the residential uses date back to at least 1913. Many of the industrial uses occurred around the 1940’s. The
area has long been a mix of residential and non-residential uses with multi-family and office and industrial zoning.
City Planning staff reviewed properties prior to initiating the overlay district to identify if legal nonconforming uses would
be created. There are two properties with outdoor storage uses that would be rendered legal nonconforming by the
overlay district. The proposed overlay district imposes reasonable standards to create the buffer necessary for the
Monroe School to be nominated as a World Heritage Site. Many of the essential provisions and standards of the
underlying zoning will be retained and, therefore, the overlay district will not overly restrict development.
THE EXTENT TO WHICH REMOVAL OF THE RESTRICTIONS WILL DETRIMENTALLY AFFECT NEARBY
PROPERTIES: The MO Monroe School Overlay District is a zoning overlay district. The base zoning districts – M-1,
O&I-1, I-1 and I-2 depending on the particular parcel – will remain in place with the adoption of the MO District. As such,
present restrictions are not being removed; rather, more restrictive regulations are being added. Therefore, there are no
detrimental effects of removing the present restrictions.
THE RELATIVE GAIN TO THE PUBLIC HEALTH, SAFETY AND WELFARE BY THE DESTRUCTION OF THE VALUE
OF THE OWNER’S PROPERTY AS COMPARED TO THE HARDSHIP IMPOSED UPON THE INDIVIDUAL
LANDOWNER: The integrity of the area’s mixed-use nature has largely been preserved since the 1940s. The overlay
district seeks to protect key characteristics to provide a protective buffer around the Brown v. Board of Education site
(e.g. use restrictions, setbacks, signage). The increased regulation provides assurance that the area around the Brown
v. Board of Education site will develop in a complementary manner and is a gain to the community’s health, safety, and
welfare. Any hardship placed on individual landowners by the restrictions of the overlay district is balanced by the
protection of the Brown v. Board site and its potential nomination and selection as a World Heritage Site.
AVAILABILITY OF PUBLIC SERVICES: All essential public utilities, services and facilities are available to serve
the properties.
STAFF RECOMMENDATION
RECOMMENDATION: Based on the above findings and analysis Planning Staff recommends APPROVAL of an
amendment to the zoning district map by the addition of the “MO” Monroe School Overlay District for properties located
within the Monroe School buffer area.
RECOMMENDED MOTION: Based on the findings and analysis in the staff report I move to recommend to the
Governing Body APPROVAL of an amendment to the zoning district map by the addition of the “MO” Monroe School
Overlay District for properties located within the Monroe School buffer area.
Exhibits:
#1 Aerial map
#2 Zoning map
#3 Future land use map
#4 NIM Summary
#5 Property List
Page 5 of 5
Z25/07 Monroe School Overlay District
Monroe School Overlay District
Neighborhood Information Meeting – July 2, 2025
Notes:
Two property owners within the notification boundary attended the meeting along
with Councilwoman Karen Hiller.
PADDRESS PADDRESS2
201 SE 17TH ST Topeka, KS 66612
205 SE 17TH ST Topeka, KS 66612
207 SE 17TH ST Topeka, KS 66612
211 SE 17TH ST Topeka, KS 66612
215 SE 17TH ST Topeka, KS 66612
217 SE 17TH ST Topeka, KS 66612
219 SE 17TH ST Topeka, KS 66612
305 SE 17TH ST Topeka, KS 66607
1701 SE MADISON ST Topeka, KS 66607
409 SE 17TH ST Topeka, KS 66607
222 SE 17TH ST Topeka, KS 66612
200 SE 17TH ST Topeka, KS 66612
208 SE 17TH ST Topeka, KS 66612
220 SE 17TH ST Topeka, KS 66612
216 SE 17TH ST Topeka, KS 66612
212 SE 17TH ST Topeka, KS 66612
1529 SE MONROE ST Topeka, KS 66612
1528 SE QUINCY ST Topeka, KS 66612
SE MONROE ST Topeka, KS 66612
1526 SE QUINCY ST Topeka, KS 66612
SE 17TH ST Topeka, KS 66607
1524 SE QUINCY ST Topeka, KS 66612
SE QUINCY ST Topeka, KS 66612
1520 SE QUINCY ST Topeka, KS 66612
SE 17TH ST Topeka, KS 66607
306 SE 17TH ST Topeka, KS 66607
1516 SE QUINCY ST Topeka, KS 66612
1514 SE QUINCY ST Topeka, KS 66612
1510 SE QUINCY ST Topeka, KS 66612
SE MONROE ST Topeka, KS 66612
1506 SE QUINCY ST Topeka, KS 66612
1515 SE MONROE ST Topeka, KS 66612
1502 SE QUINCY ST Topeka, KS 66612
SE QUINCY ST Topeka, KS 66612
314 SE 15TH ST Topeka, KS 66607
SE MONROE ST Topeka, KS 66612
SE QUINCY ST Topeka, KS 66612
1424 SE MONROE ST Topeka, KS 66612
1411 SE MONROE ST Topeka, KS 66612
1400 SE QUINCY ST Topeka, KS 66612
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Dan Warner, AICP, DOCUMENT #: Z25/05
Planning Division
Director
SECOND PARTY/SUBJECT: Ardent Real Estate PROJECT #:
Group - Z25/05
CATEGORY/SUBCATEGORY 015 Petitions/003 Zoning
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the “District Map” referred to
and made a part of the Zoning Ordinances by Section 18.50.050 of the Topeka Municipal Code, by
providing for certain changes in zoning on 0.88 acres of property located near the southeast intersection
of SW 29th Street and SW Armstrong Drive FROM “C-4” Commercial District TO “M-3” Multiple-Family
Dwelling District. (Z25/05) (Council District No. 8)
Voting Option Requirements: (1) Approve Planning Commission's recommendation, 6 votes are required
of the Governing Body (2) Reject or Amend Planning Commission's recommendation, 7 votes are
required of the Governing Body; or (3) Remand back to Planning Commission, 6 votes are required of
the Governing Body.
(Approval will allow the development of new multiple family dwelling units on the property.)
VOTING REQUIREMENTS:
Governing Body Voting Options:
1. Approve the Planning Commission’s recommendation by adopting the ordinance. A minimum of 6 votes are
required of the Governing Body.
2. Amend the Planning Commission’s recommendation by amending the ordinance. A minimum of 7 votes are
required is required of the Governing Body.
3. Refuse to approve the Planning Commission’s recommendation by rejecting the ordinance. A minimum of
7 votes are required of the Governing Body.
4. Remand to the Planning Commission for further consideration, with a statement specifying the basis for the
governing body’s failure to approve or disapprove. A minimum of 6 votes are required of the Governing
Body.
POLICY ISSUE:
Whether to adopt the Planning Commission's recommendation to rezone the property.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to adopt the ordinance.
BACKGROUND:
Z25/05 is a request by Ardent Real Estate group to rezone a 0.88 acre tract of vacant land from "C-4"
Commercial District to "M-3" Multiple Family Dwelling District. The zoning change will allow a new multiple family
residential development, although there are no specific plans for a project at this time.
The site is surrounded by a mix of medium density residential, office and retail commercial land use and zoning.
The proposed zoning is consistent with the Land Use & Growth Management Plan 2040.
The applicant conducted a neighborhood information meeting on Monday, June 30, 2025. Councilman Spencer
Duncan and an owner of an adjacent property attended the meeting. There was no opposition expressed at the
meeting.
Planning Department staff recommended approval per the attached staff report. The Planning Commission voted
6-1 to recommend approval at its August 18, 2025 hearing.
BUDGETARY IMPACT:
Not Applicable
SOURCE OF FUNDING:
Not Applicable
ATTACHMENTS:
Description
Ordinance Z25/05 Ardent RE
Presentation
Planning Commission Minutes 8-18-2025
Staff Report
Zoning Map
Aerial Map
Future Land Use Map
Neighborhood Meeting Summary / Attendance
(Published in the Topeka Metro News ________________________________)
ORDINANCE NO. _________________________
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the “District Map”
referred to and made a part of the Zoning Ordinances by Section 18.50.050 of the Topeka
Municipal Code, by providing for certain changes in zoning on 0.88 acres of property located
near the southeast intersection of SW 29th Street and SW Armstrong Drive FROM “C-4”
Commercial District TO “M-3” Multiple-Family Dwelling District. (Z25/05) (Council District #8)
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, KANSAS:
Section 1. That the “District Map” referred to and made part of the Zoning Ordinances by
Section 18.50.050 of the Topeka Municipal Code (TMC), be, and the same is hereby amended,
by reclassifying the following described property:
Lot 8, Block A, Crestridge Square Subdivision No. 2, in the City of Topeka, Shawnee County,
Kansas, EXCEPT that part described as follows: Beginning at the Southwest comer of Lot 8;
thence Northerly, on the West line of Lot 8, on a curve concave Westerly, having a radius
measure of 50.00 feet and an arc length of 56.07 feet, the chord of which bears North 09
degrees, 16 minutes 55 seconds West, 53.18 feet; thence North-Northwesterly on the West line
of Lot 8, on a curve concave Easterly, having a radius measure of 30.00 feet, an arc length of
21.68 feet, the chord of which bears North 20 degrees 42 minutes 22 seconds West, 21.21 feet;
thence North 00 degrees 00 minutes 00 seconds West on the West line of Lot 8, 14.16 feet;
thence South-Southeasterly, on a curve concave Easterly, having a radius measure of 30.00 feet
and an arc length of 25.23 feet, the chord of which bears South 24 degrees 05 minutes 48
seconds East, 24.49 feet; thence South-Southeasterly, on a curve concave Westerly, having a
radius measure of 60.00 feet and an arc length of 70.23 feet, the chord of which bears South 14
degrees 39 minutes 27 seconds East, 66.29 feet; thence South 90 degrees 00 minutes 00
seconds West on the South line of Lot 8, 10.70 feet to the point of beginning, ALSO EXCEPT the
North 60 feet of said Lot 8.
FROM “C-4” Commercial District TO “M-3” Multiple-Family Dwelling District
Section 2. This Ordinance Number shall be fixed upon the “District Map.”
Section 3. All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
Section 4. This Ordinance shall take effect and be in force from and after its passage,
approval and publication in the official city newspaper.
PASSED AND APPROVED by the Governing Body, City of Topeka, Kansas, ______________,
2025.
CITY OF TOPEKA, KANSAS
Michael Padilla, Mayor
ATTEST:
Brenda Younger, City Clerk
ACZR25/01 Monroe School Overlay
District
Z25/07 Monroe School Overlay
Rezoning
Z25/05 Ardent Real Estate
Z25/02 Calupi Investments LLC
Brown v. Board of Education World Heritage Site 2
United Nations Educational, Scientific and Cultural Organization
• Seeks to encourage the identification, protection and preservation of
cultural and natural heritage around the world considered to be of
outstanding value to humanity.
Easter Island, Chile Taj Mahal, Agra, India
Nomination 3
City of Topeka Planning Staff approached by Georgia State
University World Heritage Team
• Applying for Serial Nomination – US Civil Rights
• One listing with component sites
• Each component site should contribute in a defined and
discernable way
• It’s the sum of the parts not one individual site in a Serial Nomination
Other sites 4
U.S. Civil Rights Movement nominations needed to be broader
Buffer 5
As part of the nomination component:
• Must have adequate long-term legislative, regulatory,
institutional and or traditional protection to safeguard
the integrity.
• MUST have an identified Buffer Zone with
complementary legal and or customary restrictions on its
use and development.
Who/What is impacted? 6
Potential Overlay Boundary/
Properties
• 4 Zoning Districts
• 40 properties
• Mix of residential uses,
industrial uses, and vacant
properties
• 5 vacant lots
Timeline and Process 7
• Initial Kick Off (March 13)
• Second Public Meeting (April 15)
• Planning Commission Initiates (April 21)
• Landmarks Commission Review (June 12)
• Third Public Meeting (July 2)
• Planning Commission (July 21)
• Governing Body Review (September)
What are we protecting against? 8
In areas zoned for residential use:
• Structures that block view of the Monroe School
• Additions or new accessory buildings not compatible
with the existing architecture.
• New driveways from the street where alley access is
possible
What are we protecting against? 9
In areas zoned for industrial or commercial use:
• Structures that block view of the Monroe School
• Unsightly outdoor storage equipment and materials
• Buildings and parking areas that degrade
neighborhood character
Draft – Prohibited Uses 10
Prohibited Uses
Automobile Service, Type I Landfill, Demolition
Automobile Service, Type III Lawn/Garden Centers
Automobile or Vehicle Car Wash Manufactured Housing and Accessory Structure
Sales
Automobile Sales & Service Manufacturing Processing, Type III
Automobile, Boat, Truck, Heavy, and Ag Raw Materials Extraction
Equipment Sales/Service
Automobile or Vehicle Tow Lot and Body Shop Recycling Depot
Automobile Wrecking and/or Salvage Yard Restaurant, Drive-through
Billboard Signs (as defined by section 8.10.180) RV Parks or Campgrounds
Drive-through Establishments Truck Stop
* All of the above uses are already prohibited in residential and O&I- zoning districts.
Draft – Conditional Uses 11
The following uses shall be permitted in “I” Industrial and “C” Commercial districts with the approval of
a conditional use permit in accordance with chapter 18.215.
Automobile Service, Type II Self-Storage, Type II
Contractor Yards (as a principal use) Storage of Non-Merchandise, Outdoor (as a
principal use)
Public Utility Facility, Type II Tower, Communication Tower
Recreation, Outdoor Type II Shipping Containers as a principal use
Draft – Residential Zoning Standards 12
(1) Building Height limited to 32 feet.
(2) New construction and house additions shall be of an architectural design compatible with the
existing principal building. (i.e. roofs, building orientation, garages face alley and not street, etc.)
(3) The form and materials of accessory buildings shall be architecturally compatible with principal
building unless located to be invisible from the public street.
(4) Accessory buildings shall be no closer to front property line than the principal building.
(5) For sites with alley access, vehicular access shall be from the alley and not from the street.
Recap 13
• ACZR25/01 – creates the Monroe School Overlay District
• Z25/07 – rezones property within the identified buffer
area to include the Monroe School Overlay District.
• Existing zoning districts don’t change.
• Overlay is added that restricts certain uses and also has
design standards.
Z25/05 Ardent Real Estate 14
• Proposal: Rezone from C-4 Commercial
District TO M-3 Multiple Family Dwelling
District
• Location: SW Armstrong Ave., 220’
south of the intersection of SW 9th Street
and SW Armstrong Ave. Subject
Property
• Existing use: .88 acre
vacant/undeveloped site
• Proposed Use: Multiple family residential
Z25/02 Calupi Investments LLC 15
• Proposal: Rezone from O&I-2
Office/Institutional District to M-3 Multiple-
Family Dwelling District
• Site: .52 acres at 625 SW Polk.
• Previous Use: Vacant since 2023, prior use
was a church.
• Proposed Use: Multiple family residential
development.
Z25/02 Calupi Investments LLC 16
• Surrounding Zoning:
• North: C-4 Commercial
• South: Various multi-family
• East: Various multi-family
• West: Various multi-family
• Future Land Use
• Existing Old Town Plan designates
area for Medium Density Residential
• NIA has made efforts to utilize the land for
a park/open space.
TOPEKA PLANNING COMMISSION
Monday, August 18, 2025
CASE MINUTES
Members present: Willie Brooks, Jennifer Hannon, Del-Metrius Herron, Joesph Mauk, William Naeger, and
Donna Rae Pearson (6)
Members Absent: Jeff Lolley and Katy Nelson (2)
Staff Present: Dan Warner, Planning Director; Mike Hall, Land – Use Planning Manager; Ann- Marie
Driver; Paul Turner, Planner; Amanda Tituana-Feijoo, Administrative Officer; Mary
Kuckleman Spinelli, Legal Dept
Z25/05 by Ardent Real Estate, amending the District Zoning Map from “C-4” Commercial District TO “M-3” Multiple
Family Dwelling District on a 0.88-acre property located approximately 220 ft. southeast of the intersection of SW
Armstrong Ave and SW 29th Street.
Staff:
Ann- Marie Driver presented the staff report and staff’s recommendations for approval.
Questions for Staff: Commissioner Pearson asked if the case had come before the Planning Commission previously.
Commissioner Naeger stated that previously the commissioners reviewed a case about a block away.
Applicant/Owner Representative:
Walker Bassett, Ardent Real Estate Group
Commissioner Pearson asked what the expected development date was for the land. Mr. Bassett stated that it is to
be determined.
Commissioner Naeger opened the public hearing, with no one coming forward, the public hearing was closed.
Discussion by Commissioners:
Commissioner Kaup stated the project is consistent with the comprehensive plan, and the 2020 housing study.
Commissioner Brooks asked for clarification on the off-street parking. Mr. Turner stated there must be two off-street
parking stalls per dwelling unit for the first 20 units and then an additional 1.5 parking stalls per dwelling unit under
800 feet.
Motion by Commissioner Kaup, second by Commissioner Herron to recommend APPROVAL of the request to
change from “C-4” Commercial District to “M-3” Multiple Family Dwelling District. Approved 6-1
STAFF REPORT – ZONING CASE
TOPEKA PLANNING & DEVELOPMENT DEPARTMENT
PLANNING COMMISSION DATE: Monday, August 18, 2025
APPLICATION CASE: Z25/05 By: Ardent Real Estate Group
REQUESTED ACTION: Zoning change from “C-4” Commercial District to “M-3” Multiple-Family Dwelling
District
APPLICANT / Dalton Cowan, Ardent Real Estate Group /
PROPERTY OWNER: Wanamaker Robert B. Living Trust
STAFF: Ann-Marie Driver, AICP, Planner II
PROPERTY LOCATION / SW Armstrong Avenue approximately 220 ft southeast of the intersection of SW 29th
PARCEL ID: and Armstrong Ave. / PID: 1441701001004010
PARCEL SIZE: 0.88 acres
STAFF
RECOMMENDATION: APPROVAL
RECOMMENDED Based on the findings and analysis in the staff report I move to recommend to the
MOTION: Governing Body APPROVAL of the request for from “C-4” Commercial District to “M-
3” Multiple Family Dwelling District
PHOTOS: Photo from SW Armstrong Avenue
PROJECT AND SITE INFORMATION
PROPOSED USE / SUMMARY: The proposed zoning change will allow a new multiple-family
residential development; but specific plans have not yet been
developed or submitted to staff. The rezoning is speculative in
nature.
DEVELOPMENT / CASE HISTORY: The site was rezoned to commercial zoning in the 1970s and has
remained vacant and undeveloped since that time.
ZONING AND USE OF SURROUNDING North – “C-4” Commercial District / office and professional use
PROPERTIES:
South – “O&I-2” Office & Institutional District / vacant
East – “C-4” Commercial District / Retail shopping
West – “PUD” Planned Unit Development (M-2 uses) / Retirement
home/assisted living
DEVELOPMENT STANDARDS AND POLICIES
PURPOSE, USE STANDARDS: Proposed M-3 Multiple-Family Dwelling District:
The purpose of this district is to provide for multiple-family dwelling
buildings which are in the moderate to high density range and at heights
which allow for a high intensity of use and development. The location of
this district is intended to complement high activity centers such as the
central business district, employment centers or other similar locations.
Since this district will have high levels of pedestrian activity, attention will
be focused on ensuring a pleasant, safe and efficient pedestrian
environment.
USE STANDARDS AND M-3 Multiple-Family Dwelling District:
DIMENSIONAL STANDARDS:
Residential uses permitted by-right include, but are not limited to,
detached single-family homes; duplexes; fourplexes; buildings with five
or more dwellings units.
Maximum Building Coverage 60%
Minimum Lot Width 50 ft
Maximum Density 40 dwelling units / acre
Minimum Setbacks:
Front 25 ft
Side 5 ft
Rear 25 ft
Maximum Height 160 ft.
Page 2 of 5
Z25/05 Ardent Real Estate Group
OFF-STREET PARKING: Multiple-family dwelling and apartment hotels as stated under Off –
Street Parking Regulations section 18.240 by land use category:
2 per dwelling unit for first 20 units, and 1.5 per dwelling unit after the first
20 units for dwelling units not more than 800 square feet of floor area. 2
per dwelling unit having more than 800 square feet of floor area.
LANDSCAPING: In accordance with Topeka Municipal Code, Chapter 18.235, landscape
requirements apply for muti-family residential use with buildings
containing four or more units.
SIGNAGE: Signage is permitted subject to Title18 Division 2 Sign Code. Most signs
require a sign permit through Development Services Division.
COMPREHENSIVE PLANS: The property sits within an area designated “Office” on the Future Land
Use Map of the Land Use and Growth Management Plan - 2040.
SUBDIVISION PLAT: Truncated legal: CRESTRIDGE SQUARE # 2 , BLOCK A , Lot 8 , SW
ARMSTRONG AVE BLK A LOT 8 LESS B EG SW COR LOT 8 TH
NWLY 77.75' N 14 .16' SELY95.45' W 10.70' TO POINT OF BEGINING
& A LSO LESS N 60' SECTION 17 TOWNSHIP 12 RANGE 15
FLOOD HAZARDS, STREAM N/A
BUFFERS:
UTILITIES: City water and sanitary presently serve the area. All connections will be made
at the expense of the developer.
TRAFFIC: No issues with the rezoning.
HISTORIC PROPERTIES: Not applicable
NEIGHBORHOOD MEETING: The applicant conducted a Neighborhood Information Meeting on
Monday, June 30, 2025 via Zoom Video Conference. The applicant
and Planning staff attended the meeting. A representative of Hy-Vee
attended the meeting and did not express opposition to the rezoning
change. Councilman Duncan was in attendance at the meeting.
REVIEW COMMENTS BY CITY DEPARTMENTS AND EXTERNAL AGENCIES
PUBLIC WORKS/ENGINEERING: Water and sewer public mains are available to serve the subject site.
Water and sanitary sewer connections will be reviewed at the time of
Building Permit Application.
Page 3 of 5
Z25/05 Ardent Real Estate Group
FIRE: The Topeka Fire Department may have additional comments or
requirements as the site development progresses.
DEVELOPMENT SERVICES: Development Services will review construction plans when they are
submitted as part of the application for the building permit. New
commercial development requires design and construction in
accordance with International Building and Fire Codes.
KEY DATES
SUBMITTAL: June 10, 2025 - The applicants initially applied for the “M-2” Multiple
Family Dwelling District and subsequently altered their application to the
“M-3” District to allow greater flexibility.
NEIGHBORHOOD INFORMATION June 30, 2025
MEETING:
LEGAL NOTICE PUBLICATION: July 23, 2025
PROPERTY OWNER NOTICE: July 25, 2025
STAFF ANALYSIS
As a zoning case, Planning staff have reviewed the case relative to the required findings and conclusions in Topeka
Municipal Code Section 18.245 (Findings and conclusions reflect the “golden factors” per Donald Golden v. City of
Overland Park, 1978 Kansas Supreme Court).
CHARACTER OF NEIGHBORHOOD: The property is located on the western edge of the Wanamaker commercial
corridor and to the south of SW 29th Street (arterial street). The surrounding area along SW 29th Street and Armstrong
is characterized by automobile-oriented commercial and office development, multi-family residential use, including
Thornton Place, a retirement community in a three-story building immediately west of the subject property. The properties
to the south are vacant and undeveloped. SW Armstrong is classified as a local street and terminates in a cul-de-sac
just to the south and provides direct access to the site. The subject site does not have direct access from SW 29th Street.
Development in accordance with the proposed M-3 zoning is not likely to detract from the character of the neighborhood.
THE ZONING AND USE OF PROPERTIES NEARBY: The proposed M-3 zoning is compatible with surrounding zoning
and land uses. Directly to the west is a planned unit development (PUD/M-2 use group) developed as an assisted-living
facility/retirement home. The parcel immediately south of the property is undeveloped and zoned for office and
professional uses. An existing single family residence lies just southeast of the site on property that is zoned as part of a
PUD.
LENGTH OF TIME PROPERTY HAS REMAINED VACANT AS ZONED OR USED FOR ITS CURRENT USE UNDER
PRESENT CLASSIFICATION: The subject property has remained vacant since at least 1970 when it was rezoned and
platted as part of a subdivision for commercial use. As far as zoning records indicate, there has not been any development
activity on the site in recent history.
CONFORMANCE TO COMPREHENSIVE PLAN: The future land use of the subject property is designated as “Office”
in the Land Use & Growth Management Plan 2040 (LUGMP)-2040. This category comprises business, medical, health,
Page 4 of 5
Z25/05 Ardent Real Estate Group
and professional office centers. However, also included in the category of Office, the LUGMP states “Medium density
residential developments that demonstrate compatibility with surrounding land uses may also be appropriate transitional
land uses in areas designated Office”. (Pg. 46) Allowing a maximum density of 40 units / acre, the proposed “M-3” zoning
is consistent with the land use policies and principles of the LUGMP and the intent of the M-3 zoning district since one
purpose of the district is to promote multiple family dwellings within proximity to high activity centers, such as the
Wanamaker commercial corridor.
THE SUITABILITY OF THE SUBJECT PROPERTY FOR THE USES OF WHICH IT HAS BEEN RESTRICTED:
Due to the length of the time the property has been vacant and unused, there are other uses besides commercial use
that may be a more suitable fit for the site. The site’s lack of visibility from an arterial street and ¼ mile distance from the
Wanamaker commercial corridor makes many of the commercial uses allowed under its current C-4 zoning not suitable.
There is no history of commercial development on the site. The rezoning may facilitate productive use of the property ,
which is important considering that fifty years have elapsed since the property was platted and it still remains vacant.
THE EXTENT TO WHICH REMOVAL OF THE RESTRICTIONS WILL DETRIMENTALLY AFFECT NEARBY
PROPERTIES: There will be few if any detrimental effects upon adjacent properties by rezoning the property to the M-3
Multiple Family Dwelling District as the proposed zoning allows an appropriate transitional land use between existing
commercial zoning along SW 29th Street and to the east and Office and Institutional zoning south and Multiple Family
zoning to the west of the property. The subject property is located in an area that supports the purpose and intent of the
M-3 Multiple Family Dwelling district, which is to complement high activity centers such as the Wanamaker Commercial
Corridor. The 1.6 acre property immediately southwest of the site contains a single-family residence, although the home
is set back 200 feet from the street and the property is zoned PUD/M2 for multiple family residential development.
THE RELATIVE GAIN TO THE PUBLIC HEALTH, SAFETY AND WELFARE BY THE DESTRUCTION OF THE VALUE
OF THE OWNER’S PROPERTY AS COMPARED TO THE HARDSHIP IMPOSED UPON THE INDIVIDUAL
LANDOWNER: Due to the length of time the property has remained vacant and undeveloped, disapproval of the proposed
zoning change would likely impose a significant hardship upon the property owner. Development of the property under
its current zoning is apparently difficult considering the property has remained vacant since 1970. The subject site lacks
the visibility from an arterial essential for most commercial uses.
AVAILABILITY OF PUBLIC SERVICES: There are city water, stormwater, and sanitary sewer mains that serve the
property and all connections to these mains will be at the expense of the developer.
STAFF RECOMMENDATION:
RECOMMENDATION: APPROVAL
RECOMMENDED MOTION: Based on the findings and analysis in the staff report I move to recommend to the
Governing Body APPROVAL of the request for rezoning from “C-4” Commercial District to “M-3” Multiple Family
Dwelling District.
Exhibits:
Aerial map
Zoning map
Future land use map
NIM Summary and Attendance
Page 5 of 5
Z25/05 Ardent Real Estate Group
6/30 Neighborhood Information Meeting Attendance and Summary
Attendance
Walker Bassett and Dalton Cowan – Ardent Real Estate Group
Hyvee Representative
Ann-Marie Driver & Mike Hall – City Planning
Summary
Walker and Dalton initially requested a zoning change to M2, but decided to switch the
request to M3 due to potential project ideas that would need less restrictions than M2.
Hearing was pushed back to August due to M2 zoning request already being on the July
docket.
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Dan Warner, AICP, DOCUMENT #: Z25/02
Planning Division
Director
SECOND PARTY/SUBJECT: Calupi Investments PROJECT #:
LLC
CATEGORY/SUBCATEGORY 014 Ordinances – Non-Codified / 007 Zoning
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the “District Map” referred to
and made a part of the Zoning Ordinances by Section 18.50.050 of the Topeka Municipal Code, by
providing for certain changes in zoning on 0.52 acres of property located at 625 SW Polk FROM “O&I-2"
Office & Institutional District TO “M-3” Multiple-Family Dwelling District. (Z25/02) (Council District No.1)
Voting Option Requirements: (1) Approve Planning Commission's recommendation, 6 votes are required
of the Governing Body (2) Reject or Amend Planning Commission's recommendation, 7 votes are
required of the Governing Body; or (3) Remand back to Planning Commission, 6 votes are required of
the Governing Body.
(Approval will allow multiple-family residential development.)
VOTING REQUIREMENTS:
Governing Body Voting Options:
1. Approve the Planning Commission’s recommendation by adopting the ordinance. A minimum of 6 votes are
required of the Governing Body.
2. Amend the Planning Commission’s recommendation by amending the ordinance. A minimum of 7 votes are
required is required of the Governing Body.
3. Refuse to approve the Planning Commission’s recommendation by rejecting the ordinance. A minimum of
7 votes are required of the Governing Body.
4. Remand to the Planning Commission for further consideration, with a statement specifying the basis for the
governing body’s failure to approve or disapprove. A minimum of 6 votes are required of the Governing
Body.
POLICY ISSUE:
Whether to adopt the Planning Commission's recommendation to rezone the property.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to adopt the ordinance.
BACKGROUND:
Z25/02 is a request by Calupi Investments LLC to rezone property at 625 SW Polk from "O&I-2" Office &
Institutional District to "M-3" Multiple-Family Dwelling District.
The subject property is adjacent to multiple family residential and office and institutional zoning on its north, east,
and south sides. The proposed zoning is consistent with the Old Town Neighborhood Plan.
A neighborhood information meeting was held on June 4, 2025. A prospective developer of the property with
plans to develop a 12-unit apartment building attended and gave a general description of his plans. Several
owners and residents of the neighborhood attended, including the Old Town Neighborhood Improvement
Association president. The Old Town Neighborhood has discussed the property for a public park neighborhood
park with Shawnee County officials. The attendees expressed their concern that the proposed rezoning will
undermine that effort.
The Planning Commission held a hearing for this case (Z25/02) on Monday, June 16, 2025 and voted 8-0 to
continue the application until the August meeting because the applicant was not present, with the expectation that
the applicant or applicant’s representative appear before the Planning Commission in person.
On Monday, August 18, 2025, the Planning Commission voted 6-1 to approve the rezoning request. Planning
staff recommended approval per the attached staff report.
BUDGETARY IMPACT:
Approval of the zoning change has no budgetary impact on the City.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
Ordinance
Presentation
Planning Commission Minutes August 18, 2025
June Planning Commission Minutes Z25/02
Staff Report Z25/02
Neighborhood Meeting Summary Z25/02
Aerial Map Z25/02
Zoning Map Z25/02
Future Land Use Map Z25/02
Old Town NIA Statement
(Published in the Topeka Metro News ________________________________)
ORDINANCE NO. _________________________
ORDINANCE introduced by City Manager Dr. Robert M. Perez amending the “District Map”
referred to and made a part of the Zoning Ordinances by Section 18.50.050 of the Topeka
Municipal Code, by providing for certain changes in zoning on 0.52 acres of property located at
625 SW Polk St. FROM “O&I-2" Office & Institutional District TO “M-3” Multiple-Family Dwelling
District. (Z25/02) (Council District #1)
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, KANSAS:
Section 1. That the “District Map” referred to and made part of the Zoning Ordinances by Section
18.50.050 of the Topeka Municipal Code (TMC), be, and the same is hereby amended, by
reclassifying the following described property:
Lots 199, 201, 203, 205, 207 and 209 on Polk Street, (Original Town), in the City of Topeka, in Shawnee
County, Kansas, commonly known as 625 Southwest Polk Street, Topeka, Kansas, 66603
FROM “O&I-2" Office & Institutional District TO “M-3” Multiple-Family Dwelling District.
Section 2. This Ordinance Number shall be fixed upon the “District Map.”
Section 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This Ordinance shall take effect and be in force from and after its passage.
Approval and publication in the official city newspaper.
PASSED AND APPROVED by the Governing Body, City of Topeka, Kansas, ______________,
2025.
CITY OF TOPEKA, KANSAS
Michael Padilla, Mayor
ATTEST:
Brenda Younger, City Clerk
ACZR25/01 Monroe School Overlay
District
Z25/07 Monroe School Overlay
Rezoning
Z25/05 Ardent Real Estate
Z25/02 Calupi Investments LLC
Brown v. Board of Education World Heritage Site 2
United Nations Educational, Scientific and Cultural Organization
• Seeks to encourage the identification, protection and preservation of
cultural and natural heritage around the world considered to be of
outstanding value to humanity.
Easter Island, Chile Taj Mahal, Agra, India
Nomination 3
City of Topeka Planning Staff approached by Georgia State
University World Heritage Team
• Applying for Serial Nomination – US Civil Rights
• One listing with component sites
• Each component site should contribute in a defined and
discernable way
• It’s the sum of the parts not one individual site in a Serial Nomination
Other sites 4
U.S. Civil Rights Movement nominations needed to be broader
Buffer 5
As part of the nomination component:
• Must have adequate long-term legislative, regulatory,
institutional and or traditional protection to safeguard
the integrity.
• MUST have an identified Buffer Zone with
complementary legal and or customary restrictions on its
use and development.
Who/What is impacted? 6
Potential Overlay Boundary/
Properties
• 4 Zoning Districts
• 40 properties
• Mix of residential uses,
industrial uses, and vacant
properties
• 5 vacant lots
Timeline and Process 7
• Initial Kick Off (March 13)
• Second Public Meeting (April 15)
• Planning Commission Initiates (April 21)
• Landmarks Commission Review (June 12)
• Third Public Meeting (July 2)
• Planning Commission (July 21)
• Governing Body Review (September)
What are we protecting against? 8
In areas zoned for residential use:
• Structures that block view of the Monroe School
• Additions or new accessory buildings not compatible
with the existing architecture.
• New driveways from the street where alley access is
possible
What are we protecting against? 9
In areas zoned for industrial or commercial use:
• Structures that block view of the Monroe School
• Unsightly outdoor storage equipment and materials
• Buildings and parking areas that degrade
neighborhood character
Draft – Prohibited Uses 10
Prohibited Uses
Automobile Service, Type I Landfill, Demolition
Automobile Service, Type III Lawn/Garden Centers
Automobile or Vehicle Car Wash Manufactured Housing and Accessory Structure
Sales
Automobile Sales & Service Manufacturing Processing, Type III
Automobile, Boat, Truck, Heavy, and Ag Raw Materials Extraction
Equipment Sales/Service
Automobile or Vehicle Tow Lot and Body Shop Recycling Depot
Automobile Wrecking and/or Salvage Yard Restaurant, Drive-through
Billboard Signs (as defined by section 8.10.180) RV Parks or Campgrounds
Drive-through Establishments Truck Stop
* All of the above uses are already prohibited in residential and O&I- zoning districts.
Draft – Conditional Uses 11
The following uses shall be permitted in “I” Industrial and “C” Commercial districts with the approval of
a conditional use permit in accordance with chapter 18.215.
Automobile Service, Type II Self-Storage, Type II
Contractor Yards (as a principal use) Storage of Non-Merchandise, Outdoor (as a
principal use)
Public Utility Facility, Type II Tower, Communication Tower
Recreation, Outdoor Type II Shipping Containers as a principal use
Draft – Residential Zoning Standards 12
(1) Building Height limited to 32 feet.
(2) New construction and house additions shall be of an architectural design compatible with the
existing principal building. (i.e. roofs, building orientation, garages face alley and not street, etc.)
(3) The form and materials of accessory buildings shall be architecturally compatible with principal
building unless located to be invisible from the public street.
(4) Accessory buildings shall be no closer to front property line than the principal building.
(5) For sites with alley access, vehicular access shall be from the alley and not from the street.
Recap 13
• ACZR25/01 – creates the Monroe School Overlay District
• Z25/07 – rezones property within the identified buffer
area to include the Monroe School Overlay District.
• Existing zoning districts don’t change.
• Overlay is added that restricts certain uses and also has
design standards.
Z25/05 Ardent Real Estate 14
• Proposal: Rezone from C-4 Commercial
District TO M-3 Multiple Family Dwelling
District
• Location: SW Armstrong Ave., 220’
south of the intersection of SW 9th Street
and SW Armstrong Ave. Subject
Property
• Existing use: .88 acre
vacant/undeveloped site
• Proposed Use: Multiple family residential
Z25/02 Calupi Investments LLC 15
• Proposal: Rezone from O&I-2
Office/Institutional District to M-3 Multiple-
Family Dwelling District
• Site: .52 acres at 625 SW Polk.
• Previous Use: Vacant since 2023, prior use
was a church.
• Proposed Use: Multiple family residential
development.
Z25/02 Calupi Investments LLC 16
• Surrounding Zoning:
• North: C-4 Commercial
• South: Various multi-family
• East: Various multi-family
• West: Various multi-family
• Future Land Use
• Existing Old Town Plan designates
area for Medium Density Residential
• NIA has made efforts to utilize the land for
a park/open space.
TOPEKA PLANNING COMMISSION
Monday, August 18, 2025
CASE MINUTES
Members present: Willie Brooks, Jennifer Hannon, Del-Metrius Herron, Joesph Mauk, William Naeger, and
Donna Rae Pearson (6)
Members Absent: Jeff Lolley and Katy Nelson (2)
Staff Present: Dan Warner, Planning Director; Mike Hall, Land – Use Planning Manager; Ann- Marie
Driver; Paul Turner, Planner; Amanda Tituana-Feijoo, Administrative Officer; Mary
Kuckleman Spinelli, Legal Dept
Z25/02 625 SW Polk by: Calupi Investments LLC, requesting to amend the District Zoning Map on a 0.52-acre
property at 625 SW Polk St. from “O&I-2” Office & Institutional District to “M-3” Multiple Family Dwelling District.
(Mr. Turner reminded the Planning Commission held a public hearing on this matter at the June meeting and voted to
continue it to this Planning Commission Meeting.)
Staff: Paul Turner presented the staff report and staff’s recommendations for approval.
Questions for Staff: NA
Applicant/Owner Representative:
Carolina Pires, Calupi Investments LLC
Ms. Pires stated she was not aware she had to be in person at the last meeting in June. Commissioner Kaup stated
that he was the one who asked it to be tabled until the applicant could be present. Commissioner Kaup also
appreciates Ms. Pires’ ability to engage with the neighborhood and provide a time period for them regarding the land
for the park.
Ms. Pires stated that she was informed of the potential park at the neighborhood meeting and removed the land from
the market to give the neighborhood the opportunity to buy it. The neighborhood was willing to pay the asking price
but were unable to get the funds in the allotted 30 days.
Commissioner Pearson asked if Ms. Pires planned on keeping the property if it was developed. Ms. Pires stated that
she plans on selling the property, but the goal for the property is for development of a 12-unit apartment building. The
property is currently zoned for commercial, and the area doesn’t need more commercial space. Ms. Pires started the
rezoning process to sell the land to developers, and after she started the rezoning process she heard about the plans
for a park. Commissioner Pearson asked if Calupi Investments would be developing the land, and Ms. Pires stated
no.
Commissioner Naeger opened the public comment.
ShaMecha King Simms, Historic Old Town NIA President, stated that conversations for a park in the neighborhood
began back in 2021 with Shawnee County Parks and Rec. Ms. King Simms stated that Ms. Pires has been willing to
communicate with the NIA, and meet them where they are at. Unfortunately, the NIA has no money and is designed
as an advocacy group. Ms. King Simms has been in contact with the Shawnee County Commissioners. The
neighborhood is amuk with poverty, and it deserves revitalization.
Commissioner Pearson asked if she heard correctly when Ms. King Simms stated the park site is not in the
neighborhood plan. Ms. King Simms stated the area has not been identified in the 2003 neighborhood plan, and
currently the NIA is working on a new neighborhood plan.
With no one else coming forward, the public hearing was closed.
Discussion by Commissioners:
Commissioner Kaup stated that the proposal is consistent with the Oldtown Neighborhood Plan and with the
objectives of the 2020 Housing Study to increase the amount of multifamily zoning within the city limits. Commissioner
Kaup respects the neighborhood’s arguments but is not sure there is a basis to reject the applicant.
Motion by Commissioner Kaup, second by Commissioner Herron to recommend APPROVAL of the
reclassification of the property from “O&1-2” Office & Institutional District to “M-3” Multiple–Family Dwelling District.
Approved 6-1
PAGE 2
.18
TOPEKA PLANNING COMMISSION
Monday, June 16, 2025
CASE MINUTES
Members present: Willie Brooks, Jennifer Hannon, Del-Metrius Herron, Jim Kaup, Jeff Lolley, William
Naeger, Katy Nelson, and Donna Rae Pearson (7)
Members Absent: Joesph Mauk (1)
Staff Present: Rhiannon Friedman, Planning & Development Director, Dan Warner, Planning Director;
Mike Hall, Land – Use Planning Manager; Ann- Marie Driver, Planner; Paul Turner,
Planner; Amanda Tituana-Feijoo, Administrative Officer; Matthew Mullen, Legal Dept
Z25/02 625 SW Polk by: Calupi Investments LLC, requesting to amend the District Zoning Map on a 0.52-acre
property at 625 SW Polk St. from “O&I-2” Office & Institutional District to “M-3” Multiple Family Dwelling District.
Staff: Paul Turner presented the staff report and staff’s recommendations for approval.
Commissioner Kaup asked about the “thirty-day period” (stated by the owner at the neighborhood meeting) was
expired. Mr. Turner stated that the meeting was just held on June 4, 2025, however, he is not sure if the statement
was intended to be from that date or the date from any potential rezoning.
Owner Representative: NA
Commissioner Naeger opened the public comment.
Tyler Wible, 520 SE 5th St. Topeka, KS, asked that the commissioners take into consideration the comments from the
Neighborhood Information Meeting. There are a lot of kids, and the area is highly condensed. There are a lot of
problems in that neighborhood because of the high population. The city is trying to put another apartment building
next to 8 others, and in any other part of the city that would not surpass. Mr. Wible expressed concern that once the
zoning passes, the neighborhood will not have any more say. There are already a bunch of rundown apartment
buildings that could be rehabilitated. Investors come in for the new projects and then the exact same thing happens
again and again.
Commissioner Pearson asked where the nearest green space is. Mr. Wible stated that there is no green space within
that NIA, and it is the only NIA without a park. Mr. Wible also stated that he is personally working with the Shawnee
County Commissioners regarding the legalities of acquiring the space. If this goes ahead to the governing body on
July 5th, then Mr. Wible stated that all bargaining power is lost. There are many other usage and zonings that could
be beneficial for the area, rather than a “M3” (multiple-family dwelling district). Given the number of kids, and the
impact of how green spaces better neighborhoods, Mr. Wible asked that the neighborhood health be considered.
Commissioner Pearson asked about the demographics of the neighborhood. Mr. Wible stated there was a lot of
section 8 and lower-income areas. There are even some conglomerate owned apartment buildings. There are some
areas that have “mixed use” zoning within them such as the Birthright Place and then there are areas zoned “C-4”.
Commissioner Lolley asked if the NIA had identified any other lots in this area that would be a potential for green
space? Mr. Wible stated that Shawnee County Parks and Recreation are not looking to expand any parks less than
five acres. In his discussions with SNCO Parks and Recreation, there does not appear to be an issue with this parcel
as there are 2 parcels to the south that could equal up to one acre. With there being no green spaces currently, SNCO
is willing to make an exemption. Mr. Wible stated that as parcels become vacant, they either get bought up by the
hospital or Cair Parvel, get turned into parking lots, or they get bought by out of state investors who don’t care about
the neighborhood.
Mr. Hall stated that a park is permitted by right under the current zoning and it is also permitted by right under the
proposed zoning.
With no one else coming forward, Commissioner Naeger closed the public comment.
Discussion by Commissioners:
Commissioner Pearson stated that the rezoning would not prevent it from becoming a green space but the
responsibility of the Planning Commission is to create spaces and places in the city that make it habitable and livable.
Commissioner Pearson agreed with Mr. Wible that there are no other green spaces in the area, and that it is already
dense.
Commissioner Kaup asked staff if they were surprised that the applicant was not present. Mr. Hall stated that the
applicant lives in Florida. Commissioner Kaup stated that he found it odd that the applicant would ask to be on the
agenda and then not appear before the committee.
Commissioner Herron asked if the property is not sold, if the applicant is able to come later. Commissioner shared
her concerns that the space stays vacant if a green space is not able to come. Mr. Hall stated that, if it is acted on
and not approved the applicant would have to wait a year before they could reapply for rezoning.
Commissioner Kaup would like to table the case because the applicant failed to show up. Commissioner Nelson
disagrees and would like to proceed with the original motion.
Motion by Commissioner Kaup, second by Commissioner Brooks to table the application until the Planning
Commission meeting in August with the expectation that the applicant and/or representative will appear in
person. Approved 8-0
PAGE 2
.18
STAFF REPORT – ZONING CASE
TOPEKA PLANNING DEPARTMENT
PLANNING COMMISSION DATE: Monday, August 18, 2025
The Planning Commission held a hearing for this case (Z25/02) on Monday, June 16, 2025 and voted 8-0 to
continue the application until the August meeting, with the expectation that the applicant or applicant’s
representative appear before the Planning Commission in person. The minutes from June 16th Planning
Commission meeting are attached.
APPLICATION Z25/02 by Calupi Investments LLC
CASE:
REQUESTED ACTION: Rezoning of the property from “O&I-2” Office & Institutional District to “M-3” Multiple-Family
Dwelling District.
APPLICANT / Calupi Investments LLC
PROPERTY OWNERS:
APPLICANT N/A
REPRESENTATIVE:
PROPERTY
LOCATION / PARCEL
ID: 625 SW Polk / PID: 1093102023013000
PROPERTY SIZE: 0.52 Acres
PHOTOS:
View of the site from SW Polk St
View of East Side of Polk Across Street from Subject Property
CASE PLANNER: Paul Turner, Planner I
RECOMMENDATION: Approval
RECOMMENDED Based on the findings and analysis in the staff report I move to recommend to the
MOTION: Governing Body APPROVAL of the reclassification of the property from “O&I-2” Office &
Institutional District to “M-3” Multiple-Family Dwelling District.
PROJECT AND SITE INFORMATION
PROPOSED USE / SUMMARY: The applicant intends to develop multi-family housing on the site. At
this time there are no specific development plans.
DEVELOPMENT / CASE HISTORY: The site was part of the original town subdivision in 1856. A low-rise
office building was constructed in 1956 and demolished in 2023. Prior
to demolition, the building was in use by a church.
ZONING AND SURROUNDING
PROPERTIES: North: ”O&I-2” Office & Institutional District / appears to be used for
outdoor storage; “C-4” Commercial on north side of alley / residential
and office use
South: ““M-3” Multiple-Family Dwelling District / vacant
East: “M-3” Multiple-Family Dwelling District / two-story apartment
buildings
West: “M-1a” Limited Multiple-Family Dwelling District and “M-2”
Multiple Family Dwelling District / single family dwelling, three-story
apartment building
Page 2 of 6
Z25/02
DEVELOPMENT STANDARDS AND POLICIES
PURPOSE, USE STANDARDS: “M-3” district: “It is the purpose of this district to provide for multiple-
family dwelling structures which are in the moderate to high density
range and at heights which allow for a high intensity of use and
development. The location of this district is intended to complement
high activity centers such as the central business district, employment
centers or other similar locations.” Uses allowed under “M-3” zoning
include but are not limited to: Multiple family dwelling (with a density of
up to 40 units/acre), assisted living facility, group home, religious
assembly
DIMENSIONAL STANDARDS: “M-3” zoning requires 25’ front building setbacks, 5’ side building
setbacks, and 25’ rear building setbacks. The maximum allowed
building coverage ratio is 60 percent under “M-3” zoning. The maximum
building height is 160’.
OFF-STREET PARKING: “M-3” District: Off-street parking is required per the standards in TMC
18.240. For a multiple-family dwelling, the required number of spaces
is 2 per dwelling unit for first 20 units, and 1.5 per dwelling unit after the
first 20 units for dwelling units not more than 800 square feet of floor
area, with 2 per dwelling unit having more than 800 square feet of floor
area.
OTHER DESIGN GUIDELINES AND An overall site plan subject to TMC 18.260, and a landscape plan
CONSIDERATIONS: subject to TMC 18.235 will be required at the time of Site Plan Review
application.
SIGNAGE: Signage will be permitted per TMC 18 Division 2 Signs as allowed under
M-3 zoning. Most signs require a Sign Permit through Development
Services Division.
COMPREHENSIVE PLANS: Land Use & Growth Management Plan 2040: Designated “Residential
Medium Density”
TRANSPORTATION PLANS: Not applicable
OTHER FACTORS
SUBDIVISION PLAT: The site is part of the Original Town subdivision, Polk St. Lots 199,
201, 203, 205, 207, and 209.
FLOOD HAZARDS, STREAM The land is outside of any 100-year or 500-year floodplain. There are
BUFFERS: no stream buffers on the property.
UTILITIES: The property is served by city water and sewer. Capacity of existing
infrastructure to accommodate development will be reviewed during
site plan review/permitting process.
Page 3 of 6
Z25/02
TRAFFIC: The property fronts on SW Polk St, between 6th Ave and 7th St.
Development of multifamily housing may require a Traffic Impact
Study to be submitted by developer and reviewed by City Engineer.
HISTORIC PROPERTIES: Not applicable
NEIGHBORHOOD MEETING: The owner/applicant conducted a neighborhood information meeting
on Wednesday, June 4th at 5:30 PM via Microsoft Teams.. A
prospective developer of the property with plans to develop a 12-unit
apartment building attended and gave a general description of his
plans. Several owners and residents of the neighborhood attended,
including the Old Town Neighborhood Improvement Association
president. The Old Town Neighborhood wants the land to become a
public neighborhood park and has discussed it with Shawnee County
staff. The attendees expressed their concern that the proposed
rezoning will undermine that effort.
REVIEW COMMENTS BY CITY DEPARTMENTS AND EXTERNAL AGENCIES
PUBLIC WORKS/ENGINEERING: No comments received.
FIRE: Comments attached: No objection to rezoning; additional comments
may be forthcoming as site development progresses.
DEVELOPMENT SERVICES: No comments received.
KEY DATES
SUBMITTAL: April 29, 2025
NEIGHBORHOOD INFORMATION June 4, 2025
MEETING:
LEGAL NOTICE PUBLICATION: May 26, 2025
PROPERTY OWNER NOTICE: May 21, 2025
STAFF ANALYSIS
In accordance with Topeka Municipal Code Section 18.245.020, the following findings and conclusions are presented for
consideration and adoption. These findings and conclusions reflect the “golden factors” per Donald Golden v. City of
Overland Park, 1978 Kansas Supreme Court.
CHARACTER OF NEIGHBORHOOD: The surrounding area is primarily characterized by multi-family residential
development. There are single-family residences and a three-story apartment building west of the site along SW Taylor
Street. Additionally, there is commercial development north of the property and fronting on SW 6th Avenue. Development
Page 4 of 6
Z25/02
of the site in accordance with the proposed M-3 zoning, unless built to the maximum height allowed under M-3 zoning, is
consistent with the physical character of the neighborhood.
ZONING AND USES OF SURROUNDING PROPERTIES: The proposed M-3 zoning will match the existing zoning of
the land abutting on the south and the adjacent land on the east side of SW Polk Street. The proposed M-3 zoning will
facilitate development that is similar to the multi-family residential development to the southwest, south, and east of the
subject property and M-3 zoning is an appropriate transition from the O&I-2 and C-4 zoning to the north of the property.
LENGTH OF TIME PROPERTY HAS REMAINED VACANT AS ZONED OR USED FOR ITS CURRENT USE UNDER
PRESENT CLASSIFICATION: The property has been vacant since the demolition of the previously existing low-rise
office building in 2023.
CONFORMANCE TO COMPREHENSIVE PLAN: The proposed zoning is in conformance with the comprehensive plan.
The site is in the Old Town Neighborhood and thus polices of the Old Town Neighborhood Plan, adopted February 2003,
apply. The neighborhood plan’s future land use designation for the site is “Residential - Medium Density.” Other than “D”
Downtown zoning, M-3 zoning allows for the highest density of residential development in Topeka (40 dwelling units per
acre). The Old Town Neighborhood Plan lists M-3 as a zoning classification consistent with the Residential – Medium
Density designation. Development at this maximum density for the .52 acre site would result in a maximum of 20 dwelling
units, although development of the site to that density will be difficult because of off-street parking requirements and
required setbacks.
THE SUITABILITY OF THE SUBJECT PROPERTY FOR THE USES OF WHICH IT HAS BEEN RESTRICTED: O&I-2
zoning allows for a limited range of uses. Most residential, commercial, and industrial uses are not permitted within the
O&I-2 zoning district. The district is primarily intended to provide for professional offices and other similar uses. The
property may eventually attract development suitable for the current zoning restrictions. However, market demand for
office and institutional space is currently weak and is expected to be for the foreseeable future.
THE EXTENT TO WHICH REMOVAL OF THE RESTRICTIONS WILL DETRIMENTALLY AFFECT NEARBY
PROPERTIES: The proposed M-3 zoning and subsequent development is not expected to have any substantial
detrimental effect on nearby properties. Land use allowed under M-3 zoning, particularly multi-family residential
development, is not significantly more intense than what is permitted by right under the current O&I-2 zoning. It is
acknowledged that relatively dense residential development facilitated by M-3 zoning will generate noticeable traffic and
activity. On the other hand, new development on this block will have some positive impact. Efforts to minimize negative
impact on nearby properties will be made during site plan review process, including landscaping, traffic, and stormwater
requirements.
THE RELATIVE GAIN TO THE PUBLIC HEALTH, SAFETY AND WELFARE BY THE DESTRUCTION OF THE VALUE
OF THE OWNER’S PROPERTY AS COMPARED TO THE HARDSHIP IMPOSED UPON THE INDIVIDUAL
LANDOWNER: Denial of the rezoning request may limit the practical development potential of the property. Currently
the property is vacant and provides little benefit to the public health, safety, and welfare. The current zoning provides the
owner with development options. However, the existing zoning prohibits multi-family residential development with ground-
floor dwellings which essentially requires any residential development to be either part of a mixed-use project or a
residential development with a ground floor parking garage. The proposed zoning provides a benefit to the property
owner but also to the neighborhood and general public because it will support appropriate use and development of the
property.
AVAILABILITY OF PUBLIC SERVICES: The Public Works and Utilities department have not indicated that existing
public streets and utilities will be inadequate to serve potential development. Specific review of street and utility capacity
will occur during site plan review & permitting process.
Page 5 of 6
Z25/02
STAFF RECOMMENDATION:
RECOMMENDATION: Based on the above findings and analysis Planning Staff recommends APPROVAL of the
reclassification of the property from “O&I-2” Office & Institutional District TO “M-3” Multiple-Family Dwelling District.
RECOMMENDED MOTION: Based on the findings and analysis in the staff report I move to recommend to the
Governing Body APPROVAL of the reclassification of the property from “O&I-2” Office & Institutional District TO “M-3”
Multiple-Family Dwelling District.
Attachments / Exhibits:
Aerial map
Zoning map
Future land use map
NIM Summary
Topeka Fire Department Comments
Comments from Historic Old Town NIA
Z25/02 Case Minutes – June 16
Page 6 of 6
Z25/02
625 SW Polk NIM Notes
• Tyler Wible – considered developing this lot in the past, approached NIA, they didn’t
want development, he stopped considering it
o Concerns about overconcentration of multi-family, upkeep of apartment
buildings
o No opportunity for neighborhood input after zoning case (SPR etc are
administrative)
• Eddie– property owner 912 914 SW Polk, lives out of state, maintains
communication with neighborhood – concerns with concentration of poverty –
considered developing the property but backed off after requests from
neighborhood
• Shamecha King-Sims – Big issue for years with NIA has been lack of green
space/park – tough to locate one in the neighborhood (small lots, existing “vacant”
lots too small or used for parking) – this particular parcel is the only option that’s
come up in 14 years – issues with existing apartments (maintenance, crime)
• Laurie Ann – lots of families already in neighborhood, kids need a park
• Stephen Franklin (potential developer) – not a low income type development
• Raewyn– “I'm a letter carrier and have served in this neighborhood and it is sorely in
need of some green life and a positive space. More apartments means more traffic,
more trash, more issues.”
Notes by Paul Turner
Planner I
City of Topeka
Members of the Planning Commission:
Historic Old Town Neighborhood is writing to implore the Commission for strong consideration of
the neighborhood’s tenable position if Calupi Investments LLC’s request to rezone 625 SW Polk is
allowed to go through tonight.
This parcel of land sits at the unenviable tension of what occurs when community visions and
values are usurped by investors with the capital to direct a neighborhood’s fate.
Historic Old Town Neighborhood has cautiously waited for timing and conditions to sync toward
creation of a Shawnee County Parks & Recreation park with play equipment – over 20 years in
the making. Conversely, investors need only to go online or answer phone calls from deal
makers who identify bargains for property that can turn a profit. The disposable income of those
able to find advantages in bureaucracy are bolstered to run toward their dreams, while the
neighborhood has learned to hobble through its acquired, varying arthritic pains.
In reflecting on the neighborhood meeting with Calupi Investments LLC, the fact is – we are both
expressing symptoms of fear. We do not know each other well enough to have trust. Without the
benefit of being in right relationship, we are acting out the most primal parts of humanity.
Ownership. Territorialism. Scarcity.
The owner of Calupi Investments LLC has expressed fear that their business will suffer if Historic
Old Town NIA cannot meet the stated price at the current zoning – $25,000. Without choice in
conferring the land in the manner that the owner deems appropriate, it feels like loss. In the
same vein, Historic Old Town NIA is fearful that if the zoning change is approved, we will not be
able to meet a price increase. A price increase may be highly manageable for the right
investor, but for Historic Old Town, it will effectively cease all zeal Shawnee County Parks &
Recreation has to work with us to create a neighborhood park. We, too, will experience loss.
Neither Calupi Investments LLC nor Historic Old Town NIA are able to give more than our word.
Historic Old Town NIA has to trust that the work we are doing to create a park is valuable to
Calupi Investments LLC honoring that we can only pay the current zoning price of $25,000, even
if the zoning is changed to M-3; and that we will have a 30-day window to work towards that.
Calupi Investments LLC has to trust that Historic Old Town NIA is bringing every force to bear on a
park creation in the 600 Block of Polk: City of Topeka, Shawnee County, our DREAMS 1
designation, and other potential matching funds – so that, ultimately, they will be made
financially whole and free to pursue other projects.
Members of the Planning Commission, we do not envy the position you are placed in to
determine our neighborhood’s fate. Nearly 175 years since “Original Town” was created, Historic
Old Town’s fate for its chance for a municipal park creation – the final NIA to receive one – may
be sealed for yet another generation of residents. There are no other sets of five or more
contiguous lots, more than 10 minutes from existing Shawnee County Parks & Recreation
holdings, that meet population density requirements and demonstrate critical need in the
entirety of the neighborhood. Shawnee County Parks & Recreation will not pay for more than the
value of the property or the price point where Calupi Investments LLC purchased the property;
we are in no position to negotiate above that.
Historic Old Town NIA has made peace with the decision tonight knowing that we have
operated from love, integrity, and the desire of the neighbors we serve.
We will continue to show up and seek the highest vision, whether we directly benefit or not,
because in any equation, we are the only constant.
Sincerely,
ShaMecha King Simms, President
Historic Old Town Neighborhood Improvement Association
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Josh McAnarney, DOCUMENT #:
Budget and Finance
Division Manager
SECOND PARTY/SUBJECT: 2026 Operating Budget PROJECT #:
Public Hearing
CATEGORY/SUBCATEGORY 004 Budgets or Appropriations / 001 Operating Budget - City
CIP PROJECT: No
ACTION OF COUNCIL: Discussions: 07-15-25; JOURNAL #:
08-12-25; 08-19-25; 08-
26-25; 09-02-25
PAGE #:
DOCUMENT DESCRIPTION:
PUBLIC HEARING for the purpose of hearing and answering objections of taxpayers relating to the
proposed City of Topeka 2026 Operating Budget. (Published in the Topeka Metro Newspaper on August 25,
2025.)
(If this budget is adopted the adopted Mill Levy rate will be 36.956 which would keep the mill flat levy flat.)
VOTING REQUIREMENTS:
No voting requirements by the Governing Body to conduct the Public Hearing.
POLICY ISSUE:
State law requires a public hearing be held and is a prerequisite to adopting the budget by ordinance.
STAFF RECOMMENDATION:
Staff recommends the Governing Body conduct the public hearing and adopt the ordinance.
BACKGROUND:
In the FY26 proposed budget assumes the Governing Body will hold a public hearing in September to consider
surpassing the Revenue Neutral Rate (RNR) as required by K.S.A. 79-2988. The 2026 Budget Book includes a
budget overview, strategic priorities and their metrics, revenue and expenditure overview, summaries of each
department including performance metrics, goals and accomplishments, position summaries, and a list of services
offered by the department. Summaries of budgeted funds, policies, and debt information can be found at the back
of the book. As discussions continue through the months of August and September the 2026 Proposed Budget
and all supplemental information will be available online at https://www.topeka.org/finance/budget/.
BUDGETARY IMPACT:
The budgetary impact is described in the proposed 2026 budget.
SOURCE OF FUNDING:
Various City Funds
ATTACHMENTS:
Description
Notice of Public Hearing
Resolution No. 9708 - City of Topeka RNR (August 26, 2025 GB Meeting)
Budget Presentation - City Manager, Legal Department, Human Resources, Office of Inclusive
Communities, Information Technology (August 26, 2025 GB Meeting)
2026 City Budget Public Hearing Notice (August 19, 2025 GB Meeting)
Budget Presentation - Public Works/Utilities/Planning-Development Services/Budget-
Finance/Misc. Non-Departmental (August 19, 2025 GB Meeting)
Budget Presentation - Police/Fire/Municipal (August 12, 2025 GB Meeting)
FY2026 Proposed Budget Presentation (July 15, 2025 GB Meeting)
2026 City of Topeka Proposed Budget
Department Budget
Presentations
8/26/2025
Department Budget
Presentations:
City Manager’s Office
City Manager Overview (Pages 40 – 44) 3
FY26 Adjustments Goals for FY26
• Froze Emergency Management Coordinator • Streamline customer service experience
and CFO positions • Improve efforts toward excellence in the
• Eliminated one Communications & Production provision of government services and
Manager position processes
• Lobbyist contract projected to increase by • Consistent and Responsive Customer
$35,000 Service
• FTE breakout: Clerks Office: 3, • Utilize department drone for content
Communications: 6, City Managers Office: 5 • Create more social media highlights of
city efforts
FY25 Accomplishments Budget Details
• Created the Office of Inclusive Communities Personnel $2,007,487
• Update existing record retention schedule
Non – Personnel $260,358
• Completed 6 Behind the Seal videos
TOTAL $2,267,844
Department Budget
Presentations: Legal
Legal Department Overview (Pages 47 – 50) 5
Overview Goals for FY26
Offers legal services to city departments through three • Reduce legal risk with formal trainings and
divisions: Civil Litigation handles claims and defends launch initiatives for educational opportunities,
the City; General Government provides legal advice such as a “Lunch and Learn” series
and representation; and Criminal Prosecution deals • Advance proactive legislation at the state level
with violations of City ordinances in municipal, district, in accordance with the City’s legislative agenda
and appellate courts. Total FTEs of 18.
• Standardize processes for economic
development incentives and create a useful
FY25 Accomplishments toolkit for staff and developers
• Negotiated several economic development
agreements Budget Details
• Advocated for our community at the state capitol
• Provided trainings to address issues and promote Personnel $1,549,958
legal compliance Non – Personnel $158,960
• In collaboration with HR, reviewed insurance
coverage issues and initiated review of worker’s TOTAL $1,708,918
comp and risk claims
Legal Department Overview (Pages 47 – 50) 6
General Government
• 4 attorneys; 1½ support staff
• Handle all contract reviewing and drafting (approximately 600 a year), union
negotiations, general legal questions, legal training for departments including
the police academy, ordinance drafting, open record responses, committee
and other meetings coverage, identifying municipal law trends, and legislative
work
Legal Department Overview (Pages 47 – 50) 7
Civil Litigation Criminal Prosecution
• 2 attorneys; 1 1/2 support staff • 4 attorneys; 5 support staff
• At any given time are balancing • Obtained compliance in over
15 to 25 cases in house on a 200 property maintenance code
wide range of issues; responsible cases and doubled the number
for arbitrations and other union of convictions in 2024; in
grievances partnership with KCASDV,
• Processed over 200 tort claims in Topeka has become a statewide
2024 model for domestic violence
prosecution through specialized
training and best practices
Department Budget
Presentations: Human
Resources
Human Resources Overview (Pages 57 – 59) 9
Overview Goals for FY26
The Human Resources Department supports all • Fully complete & implement Tyler – Topeka Together ERP
employees by working with the City Manager and HRM module
departments to provide recruitment, compensation,
benefits, labor relations, risk management, wellness, • Develop management training program
training, HRIS administration, and employee • In collaboration with departments review and update
recognition, with a total of 14 FTEs. position descriptions to ensure an accurate reflection of
current organizational needs regarding minimum
Accomplishments for FY25 qualifications
• Develop an improved repository system for job descriptions
• HRM module phase of the Tyler project on schedule
• Finalized RFP for City Healthcare & Benefits
• Launched training for Hiring Managers Budget Details
• Hired 2 full-time Engineers
• Welcomed 11 Interns/Externs in year 2 of Internship Program Personnel $1,656,805
• Partnered with Legal to sponsor 2 H1-B visa employees Non-Personnel $680,917
• Achieved 100% CDL program pass rate (22 employees)
TOTAL $2,337,722
• Updated job descriptions
• Progressing toward full Personnel Manual restructure
Risk Funds Inflows and Outflows 10
Fund Name Inflows (Revenues) Outflows (Expenses)
Retirement Reserve Surcharge to Employee Costs Absorbs accrued employee
leave and related retirement
costs
Property & Vehicle Insurance Charges Across Citywide Funds Claim Payments
Workers Comp Fund Surcharge to Employee Costs Tracks workers’
compensation claim costs
Group Health Insurance Fund Plan Enrollment (85/15) Claim Payments
Risk Reserve Fund NA Reimbursement for uninsured
City losses
Unemployment Fund Surcharge to Employee Costs Accounts for unemployment
payments to the State
Department Budget
Presentations: Office of
Inclusive Communities
Office of Inclusive Communities Overview (Pages 45 – 46) 12
Overview FY25 Accomplishments
The Office of Inclusive Communities (OIC) works to • City of Topeka Spanish Language Training
strengthen community connections by supporting
programs and initiatives that encourage understanding, • SMS Texting Service Implementation
belonging, and inclusive practices across the community. • National Night Out Coordination
The office supports community events, outreach
initiatives, educational workshops, and partnerships with • ADA/Programming & Web Rule
local organizations to ensure all neighbors feel seen, Assessment
heard, and valued. In addition, OIC develops resources • Hired Community Navigator
and programs that build trust and collaboration
throughout the community. Total of 5 FTEs.
Goals for FY26 Budget Details
• Youth Leadership Summit
Personnel $434,548
• Strengthen Internal Collaboration for
Greater Community Impact Non-Personnel $292,495
• 2026 National Night Out Coordination TOTAL $599,298
• Build Impactful Community Partnerships
Department Budget
Presentations:
Information Technology
IT Department Overview (Pages 65 – 67) 14
Mission Statement Budget Details
Providing reliable, secure, and innovative Personnel $2,573,463
technology solutions to support the efficient
and effective operations of the City Non-Personnel $4,440,494
government, while prioritizing citizen service TOTAL $6,013,957
and data security. Total FTEs of 27.
FY26 Adjustments FY25 Accomplishments
• Added 1 Deputy Director of Cyber • Anticipate completion of website
Security transition
• Added Scanning Software ($40,000) • Completed upgrade of Utility billing
software
• Migrated to new platform for document
retention
Topeka Geospatial Information Specialists (Pages 65-67)
15
Mission Statement FY25 Accomplishments
To efficiently and effectively provide • Vacant Lot Application: Provides visibility to
geospatial information and applications. departments of all ‘vacant’ properties within the City
These tools, and datasets, should aid city • Landbank Application: Allows the public to see city
owned properties that are for sale
employees and the public in order to
• Road Closure Applications/WAZE Notifications:
enhance city operations, improve decision Provides road closures to all navigation routing
making and provide enhanced public applications. Public facing apps for PQV and general
services. road closures
• Energy Dashboard: Built out a dashboard calling out
FY26 Goals all energy expenditures by type for all city Facility
locations.
• Improve and expand city asset and
inventory data Budget Details
• Redeploy all existing online mapping
applications to the current supported GIS Personnel $778,821
platform, in preparation for migration to a Non-Personnel $138,188
.gov domain and enhanced security
TOTAL $917,049
standards
ERP Upgrade (Pages 65-67) 16
Service Overview Timeline
An ERP (Enterprise Resource Planning) system • Launched Enterprise ERP Implementation
is a software platform that integrates and in 2024
manages essential business processes like • Next Steps
finance, HR, and supply chain, streamlining • Complete configurations of
operations and improving decision-making Financial module of Enterprise ERP
through centralized data and automated
• Export data from existing systems to
workflows.
be implemented in new systems for
Enterprise ERP and Permitting &
Licensing modules
• Kicked-off HR module
• Preparing for Kick-off of Asset
Management module
• Preparing for configuration of
MyCivic portal application
Department Budget
Presentations
8/26/2025
State of Kansas
City
NOTICE OF BUDGET HEARING
2026
The governing body of
City of Topeka
will meet on September 9, 2025 at 6:00 PM in the City Council Chambers, 214 SE 8th Street, Topeka, Kansas, 66603 for the purpose of
hearing and answering objections of taxpayers relating to the proposed use of all funds and the amount of ad valorem tax.
Detailed budget information is available at www.topeka.org/finance/budget/ and will be available at this hearing.
BUDGET SUMMARY
Proposed Budget 2026 Expenditures and Amount of 2025 Ad Valorem Tax establish the maximum limits of the 2026 budget. Estimated
Tax Rate is subject to change depending on the final assessed valuation.
Prior Year Actual for 2024 Current Year Estimate for 2025 Proposed Budget Year for 2026
Proposed
Actual Tax Actual Tax Budget Authority Amount of 2025 Estimated
FUND Expenditures Rate * Expenditures Rate * for Expenditures Ad Valorem Tax Tax Rate *
General 107,545,618 25.554 127,570,984 26.557 156,396,265 45,750,276 28.558
Debt Service 20,232,030 10.717 21,611,803 9.718 29,472,721 12,363,096 7.717
Library
Special Liability 2,612,795 0.681 1,536,185 0.681 2,623,900 1,090,615 0.681
Topeka Metropolitan Transit Authority 6,532,718 4.200 6,361,707 4.200 7,103,000 6,728,403 4.200
Special Highway 6,891,912 7,083,000 7,681,698
Special Alcohol & Drug 695,927 746,025 734,996
Alcohol & Drug Safety 9,275 5,742 6,504
Law Enforcement 497,913 551,477 551,477
Transient Guest Tax 2,926,181 2,795,693 3,138,961
Retirement Reserve 1,137,819 1,127,170 3,633,742
Historical Asset Tourism 27,911
Half Cent Sales Tax (JEDO) 14,157,766 21,753,806 22,501,811
Half Cent Sales Tax (Street) 18,491,827 27,914,744 28,467,924
Tax Increment Financing 970,000 901,000 1,065,000
Court Technology 26,035 39,000 250,000
Downtown Improvement 164,175 203,011 203,011
Community Development 1,626,964 1,615,321 1,700,000
Tourism Improvement 356,504 379,247 352,200
Federal Funds Exchange 3,955,000 1,995,000 1,550,000
Facilities 3,778,852 3,508,272 3,555,688
Combined Utilities 112,153,285 110,365,912 120,312,356
Public Parking 2,849,633 3,103,494 3,157,282
Fleet 2,601,226 3,664,128 2,310,636
IT 5,810,263 6,702,768 6,931,006
Opioid Settlement 6,600 0 834,441
Economic Development 44,260 1 1,018,536
NOTO BID 10,544 15,000 17,000
Landbank 0 0 500,000
Non-Budgeted Funds-A 40,038,417
Non-Budgeted Funds-B 28,782
Totals 356,152,321 41.152 351,550,490 41.156 406,098,066 65,932,390 41.156
Revenue Neutral Rate** 35.183
Less: Transfers 31,681,933 16,700,000 20,877,000
Net Expenditure 324,470,388 334,850,490 385,221,066
Total Tax Levied 59,614,364 62,332,728 xxxxxxxxxxxxxxxx
Assessed
Valuation 1,458,664,253 1,525,051,820 1,602,025,952
Outstanding Indebtedness,
January 1, 2023 2024 2025
G.O. Bonds 146,865,000 135,848,023 132,565,000
Revenue Bonds 299,405,000 373,865,000 382,170,000
Other 3,980,000 2,530,000 23,031,902
Lease Purchase Principal 3,348,498 2,394,362 1,348,590
Total 453,598,498 514,637,385 539,115,492
*Tax rates are expressed in mills
**Revenue Neutral Rate as defined by KSA 79-2988
Brenda Younger
City Official Title: City Clerk
Department Budget
Presentations
8/19/2025
Department Budget
Presentations: Public Works
Public Works Flow of Funds 3
100% General Fund
Evergy
Forestry Engineering Signs/Markings
Streetlights
Partially General
Fund Supported
Fleet Facilities Debt Service
Fund Fund Fund
Non-General Fund
Parking Street (Special ½ Sales Taxes Federal Funds
Fund Highway Fund) (City & JEDO) Exchange
Capital Project Management (Pages 77 – 82) 4
Service Overview Revenue Resources
The City faces strategic challenges in Citywide Half-Cent Sales Tax $20,000,000
maintaining its assets, which cost more Countywide Half-Cent Sales Tax $8,400,000
to repair or replace than the revenue it
generates. According to the latest asset Federal Funds Exchange $1,600,000
management report, the major assets GO Bonds (Varies by Year) $9,000,000
maintained by Public Works include:
Special Highway Fund $6,500,000
• Bridges (2023): 101
TOTAL $45,500,000
• Center Line Miles (2022): 773
• 2022 PCI = 67.71
• Miles of Paved Alleys (2022): 45
• Miles of Curb and Gutter (2019): 918
• Signalized Intersections (2022): 185
• Miles of Sidewalks (2019): 684
Public Works General Fund Overview (Pages 77 – 82) 5
Overview Budget Details (General Fund)
The Public Works department has three Engineering & PW Admin $3,294,365
main divisions: Internal Services, which
Signs/Markings $1,240,971
maintains, parking, city facilities, and
fleet services, Engineering, which Evergy Streetlights $1,885,000
oversees public street projects, inspects Forestry $1,206,085
right-of-way work, manages survey data,
TOTAL $7,626,421
and handles bridge inspections and
maintenance, and Operations, which
maintains streets, signals, lights, signs,
forestry, and pavement markings. Total
General Fund FTE Count is 43.60.
FY26 Adjustments
• Added 3 Engineering Tech vehicle purchase ($135,000)
Capital Project Management (Pages 77 – 82) 6
2025 Projects 2025 - 2026 Major Projects
• Branner Bridge Superstructure • Fairlawn: 23rd to 28th (2025-2026)
• NE Curtis Street ; Curtis Flyoff at • 29th Street: Kansas to Adams Including
Monroe Street Butcher Creek Bridge (2025-2026)
• SW Harrison Street; 8th to 10th • 6th Street: Rice to Golden (2025-2026)
• Hi-Crest Neighborhood • Design of Huntoon Street : Gage to
• Summerfield Neighborhood Harrison
• Signal Projects: • Topeka Boulevard: 15th – 21st (2025-
• 21st and Belle 2026)
• 21st and Randolph
Street Maintenance Special Highway (Pages 77 – 82) 7
Service Overview FY25 Accomplishments
The Special Highway fund receives the • Reached nearly full staffing capacity for street
motor fuel taxes from the State of Kansas maintenance (4 FTE Vacancy Rate)
and pays for street improvements and • Introduced into practice applying brine mix for
staffing to maintain those assets throughout winter weather events
the City. Total FTE Count is 58. • Filled 36,039 potholes
• Swept 2,771 miles of street
• Maintained (graded) 87,411linear feet of
FY26 Goals aggregate alleys
• Start with implementation of SS4A Grant • 7 snow events using 6,396 tons of salt applied
to include the upgrade of all school • 320 lane miles pretreated with salt brine solution
flashers and signage to meet the latest Budget Details
industry standards.
• Upgrade street maintenance fleet and Personnel $4,740,172
other equipment
• Initiate new training program for motor Non-Personnel $3,041,526
grader and paver TOTAL $7,781,698
Fleet Fund (Pages 77 – 82) 8
Service Overview FY25 Accomplishments
The fleet division oversees the management • Delivered upgraded data analysis on
and maintenance of city vehicles and vehicle and equipment asset
equipment, including police cars, fire trucks, management (AVL)
and service vehicles. It is responsible for • Achieved nearly full staffing
vehicle procurement, routine maintenance,
• Completed relocation of light duty fleet
repairs, and fuel management—ensuring all
operations
assets operate safely and efficiently while
maximizing performance and cost-
effectiveness. Total FTE Count is 22.
FY26 Goals Budget Details
• Increase enrollment in the City's vehicle
and equipment replacement fund Personnel $2,049,815
• Maintain fleet readiness above 90% Non-Personnel $260,821
• Evaluate EV/Hybrid pilot program TOTAL $2,310,635
Facilities Fund (Pages 77 – 82) 9
Service Overview FY25 Accomplishments
The facilities division oversees the • Completed replacement of HVAC systems at
maintenance and repair of municipal City Hall and TPAC
buildings, offices, and public spaces. It • Replaced various mechanical features at the
ensures that facilities are safe, functional, Law Enforcement Center and Fire Department
and well-maintained, while also managing
budgets and coordinating necessary repairs Facilities
and upgrades. Facilities is funded through • Replaced roofs at Fire Stations 4 and 7, TPAC
charges allocated across various city funds. penthouses, municipal court and the Water
Total FTE Count is 15. Distribution Building
• New ADA compliant walkway on the East side of
TPAC
FY26 Goals
• Improve accessibility of City facilities
Budget Details
through ADA assessment of public facilities
Personnel $1,141,710
• Continue Rehabilitation of Fire Stations
• Renovation and addition of WWTP Building B Non-Personnel $2,413,978
TOTAL $3,555,688
Department Budget
Presentations: Utilities
Utilities: Water (Pages 84-87) 11
Overview Budget Details
The Water Utility ensures compliance with
KDHE standards for safe drinking water, Personnel $11,616,350
serving approximately 174,000 people across
Contractual $14,107,235
an 80-square-mile area. Water Services
personnel manage all facets of treatment Commodities $11,349,237
and distribution of 7.8 billon gallons of water
annually. Capital Outlay $400,000
The total operation and maintenance cost is Debt $13,386,169
approximately $4.1M/100 miles of main.
• 1 water treatment plant Other Payments $11,427,100
• 900 miles water main
TOTAL $62,286,091
• 12 water towers
• 10 pump stations
• 57,000 water meters
• 16,600 valves
• 5,200 hydrants
Utilities: Water Services 12
FY25* Accomplishments FY26 Goals
• 269 water main breaks repaired • Meet or exceed all KDHE requirements for
• 8,996 LF of water mains replaced safe, clean drinking water
• 82,588 customers assisted • Continue replacing obsolete style shut off
valves
• 597 shut off valves and meter box
replacements • Improve time required to repair broken
water mains
• 451,342 bills generated
• Implement Lead Service Line service
• Billing system upgrade
disruption notifications and water filter
• New bill design roll out distribution
• Reduced number of unknown service lines • Increase electronic customer
by more than 10,000 communication
• Increase electronic billing by 5% over 2025
*2025 YTD
Water Projects 13
2025 Projects 2026 Major Projects
• West Plant Basin Rehab • Water Main Replacement/Rehab Projects
• Water Treatment Plant Rehab Projects • Transmission Main - SW 21st St. –
• West Intake Rehab Construction Buchanan St. to Washburn Ave.
• Chemical Building Rehab • I-70 – Fairlawn Rd. & 6th St.
• East Plant Basin Rehab Design • Continuation
• Water Main Replacement/Rehab • Westboro Neighborhood
Projects • Montara Neighborhood
• SW Moundview Dr. • Water Treatment Plant Rehab Projects
• SW Stonybrook Dr. • East Plant Basin Rehab
• SW Boswell Ave. • Design for Old Montara Water Tower
• Montara Neighborhood, Phase I Coating
• Westboro Neighborhood
Utilities: Stormwater (Pages 88-90) 14
Overview Budget Details
The Stormwater Utility oversees 60 square miles of stormwater
infrastructure, ensuring compliance with National Pollutant Personnel $2,346,060
Discharge and Elimination System regulations, and maintains
inlets, pipes, levees, waterways, and BMP facilities at a cost of Contractual $2,916,533
about $686,600/100 miles.
Commodities $380,163
• 16,200 inlets
• 4,500 manholes
Capital Outlay $500,000
• 420 miles stormwater mains Debt $2,586,555
• 180 miles ditches
Other Payments $3,904,300
• 140 miles stream/riverbanks
• 22 miles earthen levee TOTAL $12,633,611
• 0.78 miles flood wall
• 87 relief wells
• 72 closure/drainage structures
• 8 pump stations
Utilities: Stormwater 15
FY25* Accomplishments FY26 Goals
• Termination of EPA’s Order for • Update Stormwater Management
Compliance on Consent Program
• 5,075 stormwater inlets cleaned • Inspect 10 % of all post-construction
• 72,105 LF storm sewer mains cleaned BMPs
• 3,578 LF storm sewer mains replaced • Complete public BMP maintenance
training
▪ *2025 YTD • Increase amount of storm
infrastructure cleaned and
maintained
Stormwater Projects 16
2025 Projects 2026 Major Projects
• Fairlawn Rd from SW 22nd Park to 28th St. • Storm Conveyance Replacement &
• Storm Conveyance Replacement & Rehab Projects
Rehab Projects • SW Prairie Rd.
• NW Reo St. Storm Sewer
• SE California Ave. and SE 4th St.
Replacement
• NW Elm Row Ave. • Continuation
• SE 29th St. from Adams St. to • Fairlawn Road
California Ave. • SW 6th Avenue
• SE 6th St. from Rice Rd. to Golden
Ave.
• Drainage Correction Projects
• SE Virginia Ct.
• SW 28th Ter.
• Soldier Right Bank to Levee Raise
Utilities: Wastewater (Pages 91-93) 17
Overview Budget Details
The Wastewater Utility manages Personnel $7,131,334
wastewater collection, treatment,
disposal, ensures regulatory Contractual $12,908,950
compliance, and managers the Commodities $2,464,344
Renewable Natural Gas Facility. Capital Outlay $300,000
Approximately 5.2 billion gallons of
wastewater are treated annually at a Debt $13,892,026
cost of about $2.7M/100 miles of mains. Other Payments $8,696,000
TOTAL $45,392,654
• 820 miles sanitary sewer mains
• 16,000 manholes
• 47 pump stations
• 2 wastewater treatment plants
• 1 renewable natural gas plant
Utilities: Wastewater 18
FY25* Accomplishments FY26▪ Goals
• 6,896 LF sanitary sewer mains replaced • Increase Land Application
or rehabilitated • Maintain compliance with the NPDES
• 711,573 LF of sewer mains cleaned Permit Requirements
• Reduce maintenance related SSO’s
• 8% fewer calls regarding odor complaint
compared to 2024 • Work with industrial community
partners to reduce impact of high
*2025 YTD
strength waste on treatment plants
Wastewater Projects 19
2025 Projects 2026 Major Projects
• Polk-Quincy Viaduct Utility Relocation • Grant Jefferson Pump Station & Force
• Emergency Repair Digester #4 Main Rehab
• North Topeka WWTP BNR • Shunga Pump Station & Force Main
Rehab
• Odor Control Projects
• OWWTP and NTWWTP treatment
• Rockfire Pump Station
capacity assessments
• Central Park Pump Station
• Continue condition assessment of
collection system
• Oakland WWTP Sludge Thickening
Department Budget
Presentations: Planning &
Development Services
Planning Overview (Pages 68 - 72) 21
Overview Goals for FY26
The mission of the Planning Division is to help • Finalize updates to Parking Code
create a vibrant city of lasting value by engaging
the community through neighborhood • Update of Brick Sidewalk Policy
revitalization, sustainable land use and • Identify sustainable funding source for
infrastructure choices, regional transportation Affordable Housing Trust Fund
planning, historic preservation, and zoning
administration. Total General Fund FTE Count is 10. • Publish 5-year update of Citywide Housing
Study
FY25 Accomplishments
• Completed the Pedestrian Master Plan project
Budget Details
• Nearing completion of the 10-year update to
the 2040 Land Use & Growth Management Plan Personnel $1,323,865
• Completed the East Topeka Development Plan
Non - Personnel $116,016
• Secured a $500k EPA Brownfield Planning Grant
TOTAL $1,439,880
• Advanced Monroe School Overlay District –
World Heritage Nomination
Development Services Overview (Pages 68 - 72) 22
Overview Goals for FY26
The Development Services division includes • Adoption of the 2024 International Building
Permits, Inspections, and Licensing. Services Code and International Residential Code
include enforcing building codes and • Launch of Tyler Enterprise Licensing &
inspecting buildings, structures, and sites to
Permitting portal.
ensure compliance. Total General Fund FTE
Count is 18 FTEs. • Implement IG Inspect iPad tool allowing for
real-time inspection data
FY25 Accomplishments • Staff trade boards to full capacity
• Adopted the 2024 Uniform Plumbing Code Budget Details
and Uniform Mechanical Code
• Fully implemented bi-annual licensing Personnel $1,858,416
renewals
• Maintained 99% on-time inspection Non – Personnel $136,813
completion rate TOTAL $1,995,229
• Transitioning licensing software from
CityWorks to Tyler ERP
Housing Services Overview (Pages 68 - 72) 23
Overview Goals for FY26
The Housing Services division includes housing • Continue transitioning Equity Access Shelter
rehabilitation and repair, homeless programs, and (EAS) to Built for Zero
social services. This consists of the following programs: • Continue implementing findings from the
major rehab, emergency repair, accessibility, Impact Homeless Innovation Project
Avenues, Equity Access Shelter, Shelter Plus Care and • Complete the 5-year Consolidated Action Plan
many more. Total General Fund FTE Count is 7. (2026–2030)
• Update analysis of impediments related to the
FY25 Accomplishments 5-year Consolidated Plan
• Implemented Clarity Homeless Mgmt. Information
System (HMIS) in alignment with Built for Zero
• Launched $4M HUD Lead Hazard Grant Program Budget Details
• Participated in the Pilot One Stop Shop Homeless
Resource Center at Let’s Help through Impact Personnel $436,148
Avenues
• Implemented Softdocs for real-time digital
Non - Personnel $58,352
inspection data TOTAL $494,500
• Updated all MOUs with partner agencies for the
Continuum of Care HUD Grant
Fee Schedule Adjustments 24
• Increases justified by inflation or to align/streamline existing fees; projected
increase of approximately $40,000.
• Development Services Contractor Fees 10% Increase. Notable Changes:
• New Residential Contractor $400 to $440
• New Contractor Fees (Concrete, Elevator, Framing, Excavation) $300 to $330
• Contractor Renewal Fees (Concrete, Elevator, Framing, Excavation) $200 to $220
• Renewal Trade Contractor: $400 to $440
*These fees reflect the annual cost of licensing
Department Budget
Presentations: Finance &
Misc. Non-Departmental
Finance Department Overview (Pages 51 – 53) 26
Overview Goals for FY26
The Administrative & Financial Services • Obtain Unmodified Audit Opinion for FY
Department encompasses Accounting, 2025
Budget, Payroll, and Contracts and • Create position process manuals for
Procurement. It ensures transparency in City positions to make department more
finances and purchases, and reports on the resilient to change
finances of various divisions, including grants.
• Continue to seek opportunities to reduce
expense
FY25 Accomplishments Budget Details
• Obtained Unmodified Audit Opinion for FY
2024 Personnel $2,251,475
• Personnel Cost Savings: Reduction of 4 Non-Personnel $463,867
FTEs over the past year while continuing to TOTAL $2,715,342
maintain responsiveness
Miscellaneous Non-Departmental (Pages 94 – 95) 27
Expense Description Amount
IT/Facilities Charges $8,793,603
SNCO Prisoner Care Charges $1,500,000
Property Insurance Charges $1,366,731
SAAS/Lawson $1,227,894
Social Service Grants Distributions $590,000
CID Payments $554,760
Cemeteries $294,000
Property Tax Rebate Program $250,000
Lineage $175,000
TPAC $150,000
Downtown Redevelopment Grant $150,000
Franchise Fee Program $130,000
Intellitime $107,500
Eviction Defense Contract $88,000
Pocket Park Maintenance on Kansas Avenue $61,366
LKM & GTP $60,998
NOTO $50,000
ArtsConnect $30,000
Totals $15,579,852
Department Budget
Presentations
8/19/2025
Department Budget
Presentations
8/12/2025
Department Budget
Presentations: Police
Topeka Police Department Overview (Pages 73 – 76) 3
Mission Statement Budget Details
The mission of the Topeka Police Department Personnel $46,739,172
is to provide a safe community and faithfully
serve our citizens with impeccable integrity, Contractual $3,123,345
enduring professionalism and immeasurable Commodities $2,080,698
honor.
Capital Outlay $750,533
FY26 Adjustments TOTAL $52,693,748
• Added Staffing Study ($150,000)
• Added Lexipol ($40,000)
• Added 6 Civilian Positions: 2 PAL, 1 TCALC, 3 for Crime Scene Investigations Unit ($510,000)
• Vacancy Credit of 10 Police Officers ($820,000)
• Removed 11 positions ($861,000); Assistant Chief, Police Sergeant, Police Detective, two Police
Officers in Training, Evidence & Property Technician I, two Police Records Clerks I, Animal Control
Officer, Property Maintenance Inspector I, and Office Assistant III.
Patrol Bureau (Pages 73 – 76) 4
Service Overview FY25 Accomplishments
• Patrol Bureau personnel are the first responders • Upgrade to AXON 4 Body-Worn cameras
to emergency situations
• Increased Medical Response Capabilities
• They assess, act, and coordinate the proper (Advanced IFAK training) for sustaining life until
resources necessary for emergency incidents more advanced care arrives
• Patrol Bureau proactively patrols areas within
the City of Topeka • YTD Calls For Service: approx. 57,000+
• Patrol Bureau FTE – 155 (104 Officers, 20 SGT's, 6 • YTD Call For Service 2024 - 58,000
LT's, 25 Officers in Field Training)
Goals for FY26 Budget Details
• Continue evaluation of best practice for police
response Personnel $23,465,708
• Assess and evaluate new technology for front Non-Personnel $1,875,957
line response
• Reduce vacant shifts through innovative return TOTAL $25,341,665
to work and retention projects
• To have all officers trained to use Narcan
Investigations Bureau (Pages 73 – 76) 5
Service Overview FY25 Accomplishments
• Violent crime investigations • Expanded the bureau's capability for a
• Investigative focus on State of Kansas data driven approach to reducing violent
statutory violations that center on crime.
property crime offenses • Onboarded an online crime reporting
• Specialized investigations involving crime solutions for local retailers and
against children, sex offenses and family community partners.
violence
• Investigation Bureau FTE - 72
Goals for FY26 Budget Details
• Increasing capability to investigate fatal Personnel $11,952,245
non-fatal shootings.
Non-Personnel $225,080
• Reduce violent crime across the city of
Topeka. TOTAL $12,177,325
Support Bureau (Pages 73 – 76) 6
Service Overview FY25 Accomplishments
The Support Bureau delivers comprehensive law
enforcement services to include: • Citizens Academy continues to be full- the Fall
• Managing property, records and IT infrastructure 2025 class begins Aug 22
while advancing public trust through behavioral • 69th TPD Academy class has 23 recruits- the
health, community engagement and school largest in several years
resource officers.
• Expanded CPOs and Motorcycles for the first
• Enhanced traffic safety through our motorcycle and
accident investigation units, maintains sanitation and time in several years
structural safety in the city through Property
Maintenance and strives to be the leading edge of
training for the region and our own new officers. Budget Details
Support Bureau FTE - 74
Personnel $7,901,434
Goals for FY26
Non-Personnel $1,888,127
• Innovate ways to engage with the community
TOTAL $9,789,561
• Ability to expand Support Bureau units to
accomplish agency mission
• Collaborating with new partners in the city
Property Maintenance Unit (Pages 73 – 76) 7
Service Overview FY25 Accomplishments
Protect public health and welfare by • Collaborated with Housing Services and
enforcing the International Property EAS Program Coordinator to recommend
Maintenance Code (IMPC). The IPMC housing alternatives
regulates housing, unsafe structures, • Abated 26 encampments, committed 231
sanitation, unlicensed vehicles, weeds, and man-hours, and removed 71.68 tons of
graffiti on private property within city limits.
trash/rubbish. In contrast 2024 – 45 camps
Property Maintenance FTE - 19 – 319 man-hours 7 60.38 tons
• Authorized to issue citations for vehicle
Goals for FY26 violations parked on unimproved surface
• Continuing the transformation of the Budget Details
culture of Property Maintenance
• Improve the overall quality of structures Personnel $1,559,994
and premises within Topeka
• Work with partners to enhance Non-Personnel $890,397
community appearance TOTAL $2,450,391
Department Budget
Presentations: Fire
Topeka Fire Department Overview (Pages 60 – 64) 9
Mission Statement Budget Details
The Topeka Fire Department is committed to Personnel $34,334,355
protecting lives, preserving property, and
serving with pride through unwavering Contractual $1,785,551
excellence in fire suppression, rescue, Commodities $968,450
emergency medical services, proactive fire
prevention, and impactful public education. Capital Outlay $240,000
TOTAL $37,328,356
FY26 Adjustments
• Purchasing replacement air compressors to refill (SCBA) Self-Contained Breathing Apparatus Bottles
($240,000)
• Reduced 2 FTEs ($307,000)
• Vacancy credit for 7 entry level firefighters and 1 Battalion Chief ($643,000)
• Proposed Fire Station Relocation in the 2026 CIP aims to replace aging infrastructure and improve
response times
Fire Fee Schedule Adjustments 10
• Special Event Permits: $110 fee for events requiring fire/police services; estimated $9,000 annual revenue;
covers Fire Dept. review only.
• Fire Protection Report Submissions: $5 fee for online fire system report filings; ~2,000 reports/year; estimated
$10,000 revenue.
• False Alarm Response: Enforcing existing false alarm ordinance; estimated revenue of $23,750 based on
prior year.
• Burning Permits: Establish fees of $25 for residential permits (valid for one year) and $110 for commercial
permits (per burn), with projected annual revenue of approximately $20,000 based on 2023 figures.
• Operational and Construction Permits: Implement $100 annual fees per permit in accordance with the 2021
International Fire Code, covering 52 operational and 24 construction activities. Businesses may require
multiple permits (e.g., high-piled storage, compressed gas systems, smoke control). Estimated annual
revenue is $42,100.
• Fire Inspections and Re-Inspections: Introduce fees for re-inspections using a tiered structure based on
property size. For businesses not requiring an operational or construction permit, the initial inspection fee will
be $100. Projected re-inspection revenue is approximately $42,000 per year.
• Projected to generate about $120,000 in total revenue.
Fire Operations: Suppression (Pages 60 – 64) 11
Service Overview FY25 Accomplishments
Fire department operations encompass fire • Effectively managed the demands of a continuously
suppression, rescue, medical services, and growing call volume
hazardous materials response, all focused on • Conducted officer development program (ODP) for 15
safeguarding lives, property, and community well- personnel
being.
• Developed and implemented a comprehensive
Operations FTE: 227 Mayday policy for safety and accountability during
emergency operations
FY26 Goals • Performed Battalion Chief training for Senior Captains
• Task Force 1 (TF-1) enrollment for Technical Recue Team
• Complete Bluecard style ICS training for all
company officers
• Reduce average response time for all Budget Details
emergent level calls
• Continuing recruiting and retention to ensure a Personnel $31,383,154
workforce more reflective of the community as
a whole (Camp Courage and Fire Explorer Non-Personnel $2,540,333
Post) TOTAL $33,923,487
Fire Prevention (Pages 60 – 64) 12
Service Overview FY25 Accomplishments
• New Fire Inspections software: Implementing new EPL
The Topeka Fire Department’s Fire Prevention system (Enterprise Permitting Licensing) to improve
Division safeguards the community through expert efficiency
fire investigations, comprehensive annual • Joint Apartment Inspections: Partnered with Property
occupancy inspections, and impactful public fire Maintenance Division for fire inspections of apartment
safety education — all aimed at preventing fires, buildings
protecting lives, and preserving property. • Fireworks Stand Inspections: Successfully completed
Prevention FTE: 14 inspections of all fireworks stands
• Fire Education: Completed fire safety education programs
in all USD 501 elementary schools
FY26 Goals • New Software: Implemented new fire investigation case
management software “Blazestack”
• Completion of fire safety program in all USD 501
elementary schools Budget Details
• Meet or exceed the national clearance rate for
arson investigations with a national average of Personnel $1,713,038
23%
• Complete inspection of all apartment complexes
Non-Personnel $141,343
with interior hallways per IFC. TOTAL $1,854,381
EMS (Pages 60 – 64) 13
Service Overview FY25 Accomplishments
The Topeka Fire Department’s (EMS) Emergency • Completed AEMT training for 7 personnel
Medical Service Division provides rapid, high- • Work started with I.T. to build QA/QI database
quality emergency medical services with a focus
on expanding advanced life support (ALS) care, • 7 personnel recertified as Instructors with American
ensuring timely, skilled treatment across the Heart Association in Advanced Cardiac Life Support
community. and Basic Life Support
• Encapsulated quarterly ALS training with BLS crews
• Opened a 7th ALS company located at station 11in
North Topeka
FY26 Goals Budget Details
• Add additional company to ALS response
levels Personnel $0
• Enroll additional personnel in AEMT course Non-Personnel $58,049
TOTAL $58,049
Fire Training (Pages 60 – 64) 14
Service Overview FY25 Accomplishments
Comprehensive training programs that empower • Hazardous Materials Technicians: 9 personnel trained
firefighters with advanced skills, in-depth and certified in Hazmat Technician in 2025 bringing total
knowledge of firefighting tactics, safety protocols, number close to 80
and expert equipment used to ensure confident, • New Reporting System: Implemented and trained all
effective, and safe emergency response personnel on new NERIS reporting system.
operations.
• Training Hours: Coordinating delivery of over 60,000 hours
Training FTE: 4 of fire and EMS training to department personnel.
• Hosting classes with KUFRTI: Hub for certification classes
from KUFRTI for TFD personnel and surrounding
FY26 Goals departments
• Provide training required to meet ISO Budget Details
standards and provide education hours to all
personnel required to meet EMS continuing Personnel $672,734
education requirements
• Increase hands-on training to TFD personnel
Non-Personnel $203,331
(both fire and EMS) TOTAL $876,065
Department Budget
Presentations: Municipal
Court
Municipal Court (Pages 54 – 56) 16
2026 Adjustments FY25 Accomplishments
• Adjustments • Probation: Supervised an average of 135 clients per
month, bond monitored average of 35 defendants per
• Purchase of Tyler Digital Ticketing system month
($130,000) • Property Maintenance: Issued over 50 judgments in LLC
• Increase in Public Defender contract cases
($145,550) • Domestic Violence: DOJ Grant funded batterer’s
intervention for numerous defendants, added DV pre-
• Other Notes trial docket and additional DV trial docket to reduce jail
costs
• Flat FTEs in 2026 (Total FTEs is 19)
• Washburn Law clinic: Appointed students to several
court-appointed cases
FY26 Goals • Mental Health Court: Averaged 15 participants per
month that received mental health services
• Gain administrative efficiencies through digital
ticketing [customer service, manual data entry]
• Look for additional ways to reduce inmate jail Budget Details
costs
• Add more participants to the Alternative Personnel $1,621,798
Sentencing Court
Non-Personnel $576,853
• Revise and update Administrative Hearing
procedures TOTAL $2,198,651
Department Budget
Presentations
8/12/2025
FY2026 Proposed Budget
Presentation
July 15th, 2025
Budget Schedule 2
• July 15th – General Fund Budget Overview
• August 12th – Police/Code, Fire, and Municipal Court
• August 19th – Public Works, Utilities, Planning, Non-Departmental,
and Finance
• August 26th – RNR Hearing, Legal, HR, CM’s Office, and IT
• September 2nd – Budget Public Hearing
• September 9th – Open Discussion Date
• September 16th – Possible Adoption of Budget
Revenue by Category Summary for General Fund 3
Category 2025 Budget Projected 2025 2026 Budget 2027 Projected
Property Tax $38,251,392 $39,279,796 $43,779,757 $44,515,324
Motor Vehicle Tax $3,309,405 $3,588,045 $3,657,389 $3,800,000
Sales Tax $40,569,000 $40,752,607 $41,710,350 $42,648,833 Note: The 2025 and
2026 figures reflect
PILOTS $5,937,664 $5,930,897 $6,787,247 $6,787,247
a planned
Licenses & Permits $1,781,757 $2,162,456 $1,829,164 $1,979,164
spenddown of
Franchise Fees $14,331,161 $15,794,235 $16,189,547 $16,612,949 reserves. The
Liquor Tax $1,492,050 $1,437,639 $1,469,962 $1,469,962 projected $9.45
Fees For Service $4,426,854 $4,034,243 $4,568,000 $4,597,000 million draw in 2025
Fines $1,275,000 $1,177,427 $1,190,000 $1,190,000 is not shown in the
Municipal Court $537,250 $497,175 $478,500 $478,500 "2025 Projected"
Special Assessments $340,000 $334,281 $295,000 $287,500 column.
Investment Interest $4,335,000 $3,550,454 $2,900,000 $2,075,000
Miscellaneous* $10,984,459 $516,971 $8,130,349 $602,886
Totals $127,570,992 $119,056,226 $132,985,265 $127,044,365
Revenue Sources - Property Taxes & Motor Vehicle Taxes 4
• Property Taxes
• Assessed Value Given by SNCO
• General Fund Mill Rate = 28.557 out 36.956 Total Mill Rate (Flat Mill Levy)
• Projected Total given 96% Collection Rate = $43,580,531
• Delinquency and Neighborhood Revitalization Rebate
• Motor Vehicle Taxes
• Value Given by SNCO
• Total of $4,733,077
• Prorated based off split of mill levy; General Fund = $3,657,389
Revenue Sources – Sales Tax 5
• 2024 General Fund Collections: $39,894,882.92
• Collections through 4 Months (2.25% increase vs. last year)
• 2024: $12,727,677
• 2025: $13,014,890
• 2026 Budget Revenue: $41,710,350
• Methodology: 2024 Collections * (1.0225^2)
• +/- 1% of Collection Rate = $819,840
Revenue Sources – Franchise Fees 6
Full Name 2024 Actuals 2025 Budget 2025 Projected 2026 Budget
42301-0 - FRANCHISE ONEOK GAS $3,051,977 $2,850,040 $3,457,651 $3,544,092
42302-0 - FRANCHISE EVERGY $11,047,168 $10,324,178 $11,291,165 $11,573,445
42303-0 - FRANCHISE - AT&T $0 $25,718 $0 $0
42304-0 - FRANCHISE COX CABLE $834,342 $860,000 $820,945 $841,470
42305-0 - FRANCHISE MISC TELECOM $194,774 $231,225 $190,770 $195,540
42307-0 - FRANCHISE MISC ELECTRIC $35,329 $40,000 $33,701 $35,000
Totals $15,163,590 $14,331,161 $15,794,235 $16,189,547
Revenue Sources – PILOTs & Fees for Service Items 7
• Administrative Transfer Allocations
• Utilities Funds: $3,456,000 was $2,758,164 in 2025
• Parking Fund: $96,000; was $90,852 in 2025
• CID Admin Fees (Varying %) = $185,000
• PILOTs
• Utilities Funds: $6,306,000 was $5,496,564 in 2025
• Parking Fund: $204,000 was $136,404 in 2025
Revenue Sources – Liquor Tax from State 8
• 10% Gross Receipts Tax on alcoholic drinks sold by clubs,
caterers, drinking establishments, public venues, or temporary
permit holders. Revenue Distribution: 70% to local governments
(cities/counties) 30% to the State (Except cities under 6,000
population)
• Projected Use of City/County Share Given by SNCO ($2.2M):
• 1/3 – General Fund: $734,981
• 1/3 – Special Park & Recreation Fund (Transfer to SNCO): $734,981
• 1/3 – Alcohol & Drug Programs Fund: $734,981
Administrative Actions to Income Statement 9
• Material Items Increased Revenue
• 2 Mill Shift from Debt Service to General Fund Operations ($3M)
• Fee Schedule Adjustments ($200,000)
• Increase in Administrative Fee & PILOT Fees to Enterprise Funds
($702,984 & $877,032)
• Material Items Reduced Expense Side
• Not Charging the General Fund Retirement Reserve Charges ($1.8M)
• Not Charging the General Fund Worker’s Comp Charges ($2.5M)
General Fund Income Statement Summary 10
• Material Expense
Enhancements
• TPD Staffing Study & Lexipol General Fund Base Budget $137,469,206
• 6 Civilian FTEs for Police Enhancement Totals $1,305,550
Reduction/Freeze Totals ($5,789,491)
• Fire Compressors
Net Expense Total $132,985,265
• Digi-Ticket Projected Revenues $125,448,001
• Material Expense Reductions Net Remaining Gap $7,537,264
• No General Fund * 2026 Personnel Budget Assumes 3% COLA for Non-
subsidization of Hotel Union Employees
• Removed/Reduced 21 FTEs
• Froze 20 FTEs
General Fund Expense Information 11
Category 2024 Actuals 2025 Budget Projected 2025 2026 Budget 2027 Projected
General Fund Personnel $85,766,002 $96,791,772 $97,481,279 $100,999,790 $107,046,246
Internal Service Charges $8,301,213 $9,186,335 $8,964,995 $10,727,210 $11,039,359
Property/Vehicle Insurance Charges $1,037,657 $1,090,500 $1,090,360 $1,588,055 $1,746,861
Evergy Streetlight Charges $1,827,158 $1,949,143 $1,815,012 $1,885,000 $1,900,000
SNCO Prisoner Charges $1,295,528 $1,100,000 $1,406,392 $1,500,000 $1,600,000
SNCO Liquor Tax Pass-Through $717,749 $746,025 $718,820 $734,996 $734,981
Other Contractual $10,112,544 $11,065,224 $10,661,454 $10,614,431 $10,925,865
Commodities $4,531,750 $4,225,719 $3,716,908 $3,476,650 $3,678,938
Capital Outlays $778,415 $1,184,166 $1,201,700 $1,354,033 $1,359,616
Other Payments $551,071 $232,100 $1,339,601 $105,100 $105,000
Totals $114,919,087 $127,570,984 $128,396,521 $132,985,265 $140,136,866
Projected General Fund Reserve Information 12
Categories General Fund Reserve Unassigned Reserve Totals
End of 2024 $23,028,432 $13,934,552 $36,962,984
Drawdown in 2025 $0 ($9,450,000) ($9,450,000)
Remaining EOY 2025 $23,028,432 $4,484,552 $27,512,984
FY 2026 15% Min. $19,947,790 $0 $0
Available for FY2026 $3,080,642 $4,484,552 $7,565,195
Budget Gap $7,537,264
Total Remaining Reserves above 15% $27,931 $0 $27,931
General Fund Summary 13
1. Proposed Budget Utilizes
Reserves to Address 2026
Gap of $7.5M
2. Other Options
1. Reduce Expense Bar
2. Increase Revenue Bar
3. Combination of the Above
Summary – Other Major Funds 14
Other Major Funds 2024 Ending Balance 2025 Ending Balance 2026 Ending Balance
286 – Retirement Reserve $5,596,341 $6,672,149 $3,068,207
291 – Special Highway Fund $2,331,580 $188,836 $0
301 – Debt Service $18,490,145 $17,928,726 $12,926,820
601 – Parking $1,057,079 $878,561 $467,290
613 – Information Technology ($793,456) ($396,545) ($46,481)
614 – Fleet Fund $2,223,037 $2,103,359 $2,661,265
615 – Facilities Fund ($845,336) ($158,519) $343,835
621 – Water Utility $17,105,007 $15,721,730 $14,054,172
623 – Stormwater Utility $5,995,850 $4,575,626 $4,038,213
625 – Wastewater Utility $20,147,185 $20,744,099 $19,752,344
640 – Property & Vehicle Insurance $799,625 $162,280 $331,032
641 – Workers Comp $13,366,552 $14,968,591 $11,308,791
642 – Group Health Insurance $3,650,875 $44,325 $1,029,418
643 – Risk Management Reserve $450,419 $450,419 $0
644 – Unemployment Fund $519,484 $603,737 $527,737
Other Funds Considerations 15
1. Transfer into Health Insurance Fund: $2.2M
1. $1.75M from the Workers Comp Fund
2. $450k from the Risk Reserve Fund
2. Transfer into Special Highway Fund: $2M
1. $2M from Retirement Reserve Fund
3. Parking
1. Expenses are outpacing revenues in this fund
4. IT
1. Chief Information Security Officer position added
2. Scanning software ($40K)
Future Policy Considerations 16
1. FY2026 Proposed Budget is balanced
2. FY2027 General Fund projected deficit is $13M
1. Additional Revenue enhancements and Expense reductions will
have to be considered to balance future budgets
3. Other Considerations
1. Fully recover costs associated with development permit services
(approx. $600k)
2. Sales Tax Initiative
3. Additional transfers from other funds
FY2026 Proposed Budget
Presentation
July 15th, 2025
FISCAL YEAR 2026 OPERATING BUDGET
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Topeka
Kansas
For the Fiscal Year Beginning
January 01, 2025
Executive Director
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TABLE OF CONTENTS
INTRODUCTION
City Manager's Letter - 7
Budget Calendar - 10
FINANCIAL INFORMATION
Financial Summary - 12
City Council - 38
Mayor 's Office - 39
City Manager - 40
Office of Inclusive Communities - 45
City Attorney - 47
Finance - 51
Municipal Court - 54
Human Resources - 57
Fire - 60
Information Technology - 65
Planning and Development - 68
Police - 73
Public Works - 77
Utilities - 83
Miscellaneous Non-Departmental - 94
City Funds Overview - 96
APPENDIX
Topeka Profile - 140
Debt Schedules -143
Financial Policies - 146
Glossary - 154
Fee Schedule - 157
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GOVERNING BODY
Since 2005, the City of Topeka has operated under a Council-Manager form of government.
This system of local government combines the strong political leadership of elected officials with
the managerial experience of a professional local government manager.
The City is governed by a ten-member Governing Body, including a directly elected Mayor and a
nine-member City Council elected by district. Governing Body members serve 4-year staggered
terms. A City Manager, appointed by the Governing Body, is responsible for the implementation
of the Governing Body’s policy and the day-to-day operations of the City.
The Governing Body conducts the business of the City by voting on ordinances, resolutions,
applications, major plats, zoning petitions, receiving reports, and other items. The Governing
Body elects a Deputy Mayor every year, who presides over Council meetings in the absence of
the Mayor, makes committee assignments, and chairs various Council committees.
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GOVERNING BODY
1. Karen Hiller
2. Christina Valdivia-Alcalá
3. Sylvia Ortiz
4. David Banks
5. Brett Kell
6. Marcus Miller
7. Neil Dobler
8. Spencer Duncan
9. Michelle Hoferer
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CITY OF TOPEKA ORGANIZATIONAL CHART
CITIZENS OF TOPEKA
GOVERNING BODY
City Council & Mayor
CITY MANAGER
Robert Perez
POLICE FIRE MUNICIPAL UTILITIES PUBLIC
Chris Vallejo Randy Phillips COURT Sylvia Davis WORKS
Karan Thadani Steve Groen
OIC LEGAL PLANNING & FINANCIAL INFORMATION HUMAN
DEVELOPMENT SERVICES TECHNOLOGY RESOURCES
Monique Glaudé Amanda
Rhiannon Friedman Ben Hart Randi Stahl Alicia Guerrero-
Stanley
(Interim) Chavez
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CITY MANAGER’S LETTER
Honorable Mayor Michael Padilla
Members of the Topeka City Council
215 SE 7 Street Topeka, Kansas 66603
Dear Mayor Padilla and City Councilmembers,
I am pleased to present the Fiscal Year 2026 (FY26) Budget for your review. This budget is structurally balanced
for FY26. Over the past two years and during this budget cycle, we have seen our revenues stabilize compared to
the budget—unlike previous years where revenue collections exceeded budget. At the same time, the City's
personnel costs have grown since the last budget cycle due to contractual obligations. Due to these factors, the
City will use one-time reserves to help balance the FY 2026 Budget. While I am confident this budget will meet the
current needs of Topeka residents, policy changes will be necessary in FY27, as these one-time reserves will
projected to be depleted.
Budget Issues Facing the Governing Body
Policy Issues
If the City were to adopt the Revenue Neutral Mill Rate (RNR), the initial budget deficit would be approximately
$18 million. To avoid this deficit, the City recommends the following actions:
To exceed the RNR rate at a mill rate of 36.956—which is also the current mill rate.
Shift 2 mills from the Debt Service Fund into the General Fund while still maintaining the total mill levy at
36.956. This would generate an additional $3.0 million for General Fund operations.
Suspend charges for Workers’ Compensation and Retirement Reserve due to their strong fund balances.
Assume no General Fund subsidy for Hotel Topeka.
Increase PILOT (Payment in Lieu of Taxes) and administrative fees transferred into the General Fund from
Enterprise Funds.
Use the remaining balance in the Unassigned Reserve Fund to help address the projected 2026 deficit.
Draw down the General Fund Reserve to 15% to further offset the 2026 deficit.
Eliminate 19 FTEs from the 2026 budget compared to 2025, and assume a vacancy credit of 21 FTEs
within the General Fund.
If these actions were accepted the City would be just above its 15% target fund balance at the end of FY26.
Economic Factors
The City’s overall assessed value has increased by 4.24% from the prior year assessment rate conducted by
Shawnee County. This increase in valuation could allow the City an additional $2.7 million in revenue if the current
mill rate remains the same at 36.956, compared to the RNR rate of 35.183.
Sales tax collections have remained relatively flat in 2025. From January to April, collections totaled $13.0 million,
compared to $12.7 million during the same period in 2025. This is a 2.25% increase over the first four months in
the previous year. The City anticipates only conservative growth in sales tax revenue in FY26 and beyond.
Additionally, a proposed fee schedule adjustment is expected to generate an additional $200,000 in FY26.
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CITY MANAGER’S LETTER
Economic Factors Continued
Despite increased valuations, expenses are also on the rise. The City is bound by existing union contracts, and
inflation continues to drive up costs for services and commodities. Employee healthcare costs alone are
projected to rise 16% in FY26, driven by expanded coverage.
To help offset property taxes, the City will continue the Property Tax Rebate Program at $220,000. This
program, started in 2024, assists eligible residents and will continue to be administered by the CRC, which also
manages the Franchise Fee and Utility Rebate programs—streamlining services for residents and staff.
Regulatory and Legislative Changes
The City remains subject to K.S.A. 70-2088, which requires a public hearing in September if the Governing Body
intends to exceed the Revenue Neutral Rate. As this budget assumes the mill levy will exceed the RNR, a
hearing will be required. Although several legislative proposals with potential budget implications were
introduced during the 2025 session, none were signed into law. Continued discussions on these matters are
expected.
Fund Overview
General Fund
The General Fund is the City’s primary operating fund, supporting departments such as the City Council, Mayor,
Police, Fire, Public Works, and others. It represents about one-third of the citywide budget, with FY26 planned
expenditures of $133.0 million—an increase of 4% from FY25’s $127.6 million.
Personnel expenses account for 76% of the General Fund and increased by 4.2% or $4.2 million. This includes
finalized union contracts and a 3% cost-of-living pool for non-union employees. Non-personnel expenses rose
4.0% or $1.2 million, primarily due to inflationary pressures.
This year’s General Fund increase is supported by one-time reserve funds, position freezes, and targeted
reductions. Unlike in previous years, the City is no longer projecting significant growth in sales tax revenue—
only a modest 2.25% increase is anticipated for 2026. However, at the time this proposed budget was
developed, only four months of sales tax collections were available. Revenue projections will be updated as
budget discussions continue.
Utility Funds
The Water, Stormwater, and Wastewater Utilities funds reflect rate increases approved in 2023 and continue to
target a 150-year infrastructure replacement cycle. The City is drawing down reserves in line with previous
discussions. Beginning in 2024, the General Fund reduced its annual Payment in Lieu of Taxes (PILOT) from
the Utilities funds from $7.5 million to $5.5 million. However, in 2026 that figure has increased $810,000 to
$6,306,000.
Internal Service Funds
Internal Service Funds, such as Information Technology, Fleet, and Facilities, are funded by internal charges to
departments. Charges have been increased in 2026 to help bring the cash flow statements above $0 for
facilities and IT.
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CITY MANAGER’S LETTER
Citywide Half-Cent Sales Tax Fund
The City levies a half-cent sales tax dedicated to street, curb, gutter, and sidewalk repair. The 2026–2035
Capital Improvement Plan (CIP) will be approved alongside this budget. This budget features an increase in
infrastructure spending with an additional $2.5 million going towards the Pavement Management Program.
Risk Funds
Property insurance costs increased by 30% over FY25, while health insurance costs rose by 16%. In 2024, the
City transitioned to self-insuring vehicle claims and established a dedicated Vehicle Claims Fund, resulting in a
$90,000 increase in vehicle insurance expenses. As previously noted, healthcare claims continue to rise, and for
the past two years, revenue in the Health Insurance Fund has not kept pace with expenses. To maintain
solvency through 2026, the City will need to closely monitor the fund and increase revenue to cover ongoing
claim payouts. To help spread the financial impact over multiple years, the City is infusing approximately $2.2
million into the Health Insurance Fund to reduce the required premium increase in the first year.
Other Funds
Another major fund that will present a policy challenge for the Governing Body in 2026 is the Special Highway
Fund. The fund balance is projected to be approximately $200,000 by the end of 2025, while revenues remain
stagnant. To address the projected $2,000,000 deficit in 2025, the City is proposing an equal transfer from the
Retirement Reserve Fund to fill the gap between revenues and expenses.
Other Policy Considerations
The FY26 budget uses one-time reserves to balance the operating budget, a strategy that will not be available in
FY27 and FY28. The City is actively evaluating long-term revenue enhancements and cost reductions to
establish a sustainable fiscal path.
Conclusion
Decreasing revenue growth, rising core expenses, inflation, and deferred capital needs continue to challenge
the City’s financial health. City management remains committed to addressing these issues and supporting the
Governing Body in achieving long-term fiscal sustainability.
Respectfully submitted,
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FY26 BUDGET PUBLIC MEETINGS CALENDAR
JULY
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
AUGUST
M T W R F S S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
SEPTEMBER
M T W R F S S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16* 17 18 19 20 21
22 23 24 25 26 27 28
30 31
*Anticipated budget adoption date
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FISCAL YEAR 2026 OPERATING BUDGET CALENDAR
May
• 1st - Budget Kickoff
June
• 5th - Department budgets due
• Mid-June - Receive property value estimate
• 27th - Finalization of Department budget proposals
July
• 1st - Revenue Neutral Rate (RNR) Initial Discussion
• 8th - RNR and Public Budget hearing date set and Budget
presented to City Council
• 15th - Budget Overview presented to City Council
August
• 12th, 19th and 26th - Budget presented to City Council,
continued
• 26th - RNR Public Hearing
September
• 2nd - Resolution for RNR Roll Call Vote
and Public Budget Hearing
• 9th - Budget Presentation Wrap-Up
• 16th - Budget Adoption Vote
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FINANCIAL
SUMMARY
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FINANCIAL SUMMARY
Expenditures Glossary
The purpose of this section is to describe the major expenditure types for all funds. These major
expenditures are divided into six categories: Capital Outlay, Commodities, Contractual, Debt, Other
Payments, Personnel.
Capital Outlay: Capital Outlay expenditures include payments that are made for land, building
improvements, furniture, motor vehicles, computer software, tools, and equipment.
Commodities: Commodities include materials for asphalt, rock, sand, salt, insecticide, fuel, chemicals,
and office supplies.
Contractual: Contractual costs are expenditures related to the operations of the City. They include items
such as property insurance premiums, utility costs, printing services, rent, and maintenance services.
Debt: Debt expenditures include the costs of principal and interest for all current outstanding debt and
any debt obligations refinanced during the fiscal year.
Other Payments: Other Payments include expenditures for debt service payments and operating
transfers. The types of expenditures in this category consist of transfers between funds and debt
payments that are paid by the Utilities, Parking, and Debt Service funds.
Personnel: Personnel costs are expenditures related to employee compensation, including employee
benefit costs such as the City’s contribution for retirement, social security, and health insurance.
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FINANCIAL SUMMARY
Revenues Glossary
The purpose of this section is to describe the major revenues of the City. The major revenue sources fall
into nine categories: Fees for Service, Franchise Fees, Intergovernmental Revenue, Licenses & Permits,
Miscellaneous, Municipal Court, PILOTs, Special Assessments, and Taxes.
Fees for Service: Fees for Service revenues are those collected in return for a service provided by the
City such as water, stormwater, wastewater, and parking.
Franchise Fees: Franchise Fees are revenue generated from agreements between the City and local
utilities for the use of rights-of-ways. These agreements result in 5-6% of the utility's revenue due to the
City.
Intergovernmental Revenue: Intergovernmental Revenue is revenue collected by the City that comes
from other government agencies such as the State of Kansas and Shawnee County.
Licenses & Permits: Licenses and Permits are revenues related to various permitting and licensing
services available in the City Clerk and Development Services divisions. These include business licenses
and development permits.
Miscellaneous: Miscellaneous revenue is all other revenues collected by the City that is not otherwise
assigned to a category in this list.
Municipal Court: Municipal Court revenue are those fines and fee assessed and collected by the City's
judicial system.
PILOTs: Payments in Lieu of Taxes (PILOTs) are payments made to the City by various organizations or
agencies based on agreements. In these agreements, the City may have granted tax abatements, and
PILOTs are a portion of the taxes that may be due to the City.
Special Assessments: Special Assessment revenue are the taxes levied against property owners inside
an approved improvement district that provide for the construction of certain public projects such as water
and sewer lines or streets.
Taxes: Tax revenues include ad valorem (property) tax, sales taxes, and motor vehicle tax. Property tax is
derived from tax levied on real property, personal property, and state assessed utilities. The City receives
three sales taxes, two for direct operations and one for countywide purposes.
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CITYWIDE FUND DETAILS
Citywide Funds: Detailed Four Year Summary
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $397,885,967 $475,001,435 $363,806,536 $383,738,410
Fees For Service $127,910,623 $144,175,260 $149,897,065 $159,677,571
Sales Tax $79,429,067 $82,625,539 $82,526,552 $86,456,800
Ad Valorem Tax $56,495,487 $59,525,134 $60,303,058 $64,065,805
Franchise Fees $15,263,008 $15,199,441 $14,365,512 $16,223,898
Intergovernmental Revenue $31,380,047 $38,363,586 $14,709,470 $15,037,734
Miscellaneous $46,272,074 $94,926,357 $12,565,359 $13,813,549
PILOTS $8,027,067 $6,103,720 $6,040,664 $6,912,247
Motor Vehicle $5,555,993 $5,480,404 $5,151,821 $5,271,312
Investments from Interest $16,130,411 $17,165,160 $5,808,000 $5,160,400
Special Assessments $4,225,091 $4,330,372 $4,219,253 $3,896,930
Transient Guest Tax $3,283,923 $3,130,089 $4,156,275 $3,325,000
Licenses & Permits $1,820,289 $2,005,913 $1,869,257 $1,846,664
Fines $1,518,206 $1,427,503 $1,590,000 $1,505,000
Municipal Court $574,681 $542,957 $604,250 $545,500
Expenses ($365,741,442) ($418,579,927) ($399,241,628) ($416,073,389)
Capital Outlay ($10,113,331) ($5,228,242) ($3,259,466) ($2,864,333)
Commodities ($17,151,557) ($21,059,671) ($19,324,648) ($20,107,098)
Other Payments ($52,282,724) ($61,372,240) ($40,635,411) ($37,758,675)
Debt ($29,389,474) ($48,407,850) ($49,891,602) ($51,616,934)
Personnel ($109,266,497) ($115,975,454) ($133,804,876) ($138,924,158)
Contractual ($147,537,859) ($166,536,469) ($152,325,625) ($164,802,191)
Total $32,144,525 $56,421,509 ($35,435,091) ($32,334,979)
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CITYWIDE FUND DETAILS
Expenditure Summary for Citywide Funds
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($116,007,107) ($118,403,646) ($127,570,984) ($132,985,265)
102 - Unassigned Reserve Fund ($1,998,061) ($15,374,383) ($6,500,000)
110 - Capital Assets $0 $0
216 - Downtown Bus Improv Dist ($194,957) ($164,176) ($203,011) ($203,011)
217 - Topeka Tourism Bid ($369,397) ($356,781) ($379,247) ($352,200)
218 - Noto Business Improve District ($5,006) ($5,744) ($15,000) ($17,000)
220 - Tif (Tx Increm Fin) College Hl ($2,200) ($2,527) ($251,000) ($5,000)
227 - Court Technology Fund ($44,013) ($26,035) ($70,000) ($250,000)
228 - Special Alcohol Program ($567,661) ($695,927) ($746,025) ($734,996)
229 - Alcohol & Drug Safety ($115,786) ($9,275) ($5,743) ($5,166)
231 - Parkland Acquisitions ($17,886) ($11,173)
232 - Law Enforcement ($463,750) ($497,913) ($551,477) ($551,477)
236 - Special Liability ($1,015,460) ($1,501,796) ($1,536,185) ($1,639,785)
271 - Transient Guest Tax ($2,347,597) ($2,233,723) ($2,018,469) ($2,375,000)
272 - Tgt - Sunflower Soccer ($283,313) ($282,880) ($294,254) ($288,961)
273 - Transient Guest Tax (New) ($468,903) ($409,578) ($482,970) ($475,000)
274 - .50% Sales Tax (State To Jedo) ($11,608,064) ($11,889,918) ($11,956,306) ($12,500,000)
275 - 0.5% Sales Tax (Jedo Proj) ($7,356,405) ($2,267,849) ($9,798,500) ($10,002,811)
276 - Federal Funds Exchange ($499,400) ($4,355,000) ($2,215,000) ($1,550,000)
286 - Retirement Reserve ($1,492,940) ($1,137,818) ($1,127,170) ($3,633,742)
287 - K P & F Rate Equalization $0 ($107,804)
289 - Historic Asset Tourism ($12,930) ($29,711)
291 - Special Street Repair ($6,165,267) ($6,891,912) ($8,274,449) ($7,781,698)
292 - Sales Tax Street Maint ($17,440,245) ($18,491,826) ($28,124,454) ($28,468,024)
294 - Cid - Holliday Square ($121,348) ($105,956) ($124,989) ($110,000)
295 - Cid - 12Th & Wanamaker ($294,834) ($345,489) ($306,628) ($345,000)
296 - Cid - Cyrus Hotel ($125,884) ($123,034) ($130,919) ($135,000)
297 - Cid - Se 29Th ($92,283) ($106,768) ($95,513) ($115,000)
298 - Wheatfield Fund ($354,724) ($343,523) ($368,913) ($350,000)
299 - City Donations And Gifts ($1,125) ($999,800) ($1,073,675)
301 - Debt Service ($20,558,785) ($20,232,030) ($21,611,803) ($21,395,721)
400 - Economic Development ($326,720) ($374,683) ($343,056) ($375,000)
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CITYWIDE FUND DETAILS
Expenditure Summary for Citywide Funds
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
401 - Sherwood Cid ($323,961) ($204,137) ($190,623) ($210,000)
402 - Tif - Sherwood Crossing ($119,021) ($95,479) ($150,000) ($150,000)
403 - Tif - Wheatfield ($302,896) ($869,692) ($500,000) ($910,000)
404 - Cid - Downtown Ramada Inn ($56,373) ($45,584) ($59,191) ($60,000)
406 - Cid - South Topeka ($91)
407 - Eastgate #4 Rhid ($50,000) ($50,000)
499 - Economic Dev - Clearing Fund ($31,000) ($16,000)
500 - Metro Trans Authority ($5,983,690) ($6,532,718) ($6,658,710) ($6,993,044)
601 - Public Parking ($3,360,066) ($3,449,216) ($3,462,690) ($3,157,281)
613 - Information Technology ($5,037,524) ($7,666,532) ($6,702,768) ($6,931,006)
614 - Fleet Management ($2,401,915) ($2,597,423) ($3,664,128) ($2,310,635)
615 - Facilities Operations ($3,013,444) ($3,541,047) ($3,509,272) ($3,555,688)
621 - Water Utility ($43,758,166) ($61,007,180) ($56,528,377) ($62,286,091)
623 - Stormwater Utility ($10,834,838) ($14,625,520) ($12,727,224) ($12,633,611)
625 - Wastewater Fund ($41,706,640) ($53,521,430) ($41,111,311) ($45,392,654)
640 - Property & Vehicle Insurance ($2,724,191) ($3,222,675) ($2,939,841) ($3,901,500)
641 - Workers Comp Self Ins ($2,637,560) ($1,532,629) ($2,434,217) ($3,859,800)
642 - Group Health Insurance ($15,070,873) ($17,258,753) ($17,657,459) ($22,296,882)
643 - Risk Management Reserve ($875) ($2,000) ($467,000)
644 - Unemployment Comp ($21,993) ($22,071) ($81,442) ($81,000)
700 - Hud Grants ($5,877,614) ($5,781,079) ($3,850,493) ($3,854,820)
710 - Other Grants ($1,195,522) ($2,113,916) ($1,071,802) ($989,691)
720 - Public Health Emergency Response ($15,735,578) ($17,720,129)
730 - Opioid Settlement Fund ($6,600) ($6,600) ($362,546) ($834,441)
740 - Economic Development Fund ($500,000) ($44,260) ($538,356) ($900,000)
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CITYWIDE FUND DETAILS
Expenditure Summary: Total Citywide Funds by Category
Object Category 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Contractual ($147,537,859) ($166,536,469) ($152,325,625) ($164,802,191)
Purchased Services ($73,573,683) ($76,387,379) ($79,567,953) ($86,610,018)
Individual & Contract Services ($32,922,741) ($44,050,823) ($28,312,892) ($30,223,171)
Contributions to Agencies ($10,224,659) ($10,965,676) ($11,065,205) ($11,563,040)
Maintenace ($8,512,255) ($11,943,882) ($10,796,766) ($11,256,178)
Utilities ($9,381,562) ($9,898,621) ($9,901,460) ($10,988,837)
Insurance ($5,868,389) ($6,828,389) ($7,309,258) ($8,999,847)
Grants ($5,366,602) ($4,892,541) ($3,046,275) ($3,061,275)
RENTS ($936,170) ($856,243) ($1,528,228) ($1,412,588)
Miscellaneous ($751,797) ($712,916) ($797,588) ($687,238)
Personnel ($109,266,497) ($115,975,454) ($133,804,876) ($138,924,158)
Compensation ($77,695,928) ($78,502,854) ($93,954,789) ($100,632,308)
Benefits ($31,413,703) ($37,321,381) ($39,754,196) ($38,209,660)
Allowances and Reimbursements ($156,866) ($151,220) ($95,890) ($82,190)
Debt ($29,389,474) ($48,407,850) ($49,891,602) ($51,616,934)
Debt Services ($29,389,474) ($48,407,850) ($49,891,602) ($51,616,934)
Other Payments ($52,282,724) ($61,372,240) ($40,635,411) ($37,758,675)
Operational Transfers ($28,976,060) ($38,143,202) ($35,321,405) ($34,589,000)
Other Costs ($24,193,306) ($23,364,989) ($5,221,506) ($3,169,175)
Clearing $886,643 $135,951 ($92,500) ($500)
Commodities ($17,151,557) ($21,059,671) ($19,324,648) ($20,107,098)
Supplies ($17,151,557) ($21,059,671) ($19,324,648) ($20,107,098)
Capital Outlay ($10,113,331) ($5,228,242) ($3,259,466) ($2,864,333)
Capital Outlay ($10,113,331) ($5,228,242) ($3,259,466) ($2,864,333)
Total ($365,741,442) ($418,579,927) ($399,241,628) ($416,073,389)
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CITYWIDE FUND DETAILS
Revenue Summary for Citywide Funds
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund $116,085,443 $114,928,383 $127,570,992 $132,985,265
102 - Unassigned Reserve Fund $11,706,274 $4,134,894
216 - Downtown Bus Improv Dist $178,715 $125,784 $184,920 $203,011
217 - Topeka Tourism Bid $369,551 $352,197 $384,333 $352,200
218 - Noto Business Improve District $12,650 $12,700 $15,000 $17,000
220 - Tif (Tx Increm Fin) College Hl $2,165 $2,527 $251,000 $5,000
227 - Court Technology Fund $26,332 $25,442 $25,000 $25,000
228 - Special Alcohol Program $723,737 $717,749 $746,025 $734,996
229 - Alcohol & Drug Safety $16,936 $10,976 $22,000 $22,000
231 - Parkland Acquisitions $13,149 $11,106
232 - Law Enforcement $459,915 $325,313 $189,000 $189,000
236 - Special Liability $1,164,897 $1,253,948 $1,059,376 $1,121,832
271 - Transient Guest Tax $2,347,597 $2,238,852 $2,972,974 $2,375,000
272 - Tgt - Sunflower Soccer $478,031 $454,169 $602,920 $475,000
273 - Transient Guest Tax (New) $458,296 $437,067 $580,381 $475,000
274 - .50% Sales Tax (State To Jedo) $11,608,064 $11,889,918 $11,956,306 $12,500,000
275 - 0.5% Sales Tax (Jedo Proj) $8,290,170 $10,238,658 $7,760,018 $9,445,170
276 - Federal Funds Exchange $1,738,080 $1,557,504 $1,600,000 $1,665,000
286 - Retirement Reserve $2,177,006 $2,348,346 $1,930,000 $30,000
287 - K P & F Rate Equalization $242 ($505)
291 - Special Street Repair $5,711,469 $5,634,311 $5,204,250 $7,503,130
292 - Sales Tax Street Maint $20,811,318 $21,610,455 $20,511,907 $21,447,280
294 - Cid - Holliday Square $121,015 $103,872 $124,645 $110,000
295 - Cid - 12Th & Wanamaker $293,643 $340,180 $305,388 $345,000
296 - Cid - Cyrus Hotel $125,311 $121,325 $130,324 $135,000
297 - Cid - Se 29Th $91,830 $105,514 $95,044 $115,000
298 - Wheatfield Fund $353,787 $338,517 $367,939 $350,000
299 - City Donations And Gifts $249,800 $75,000
301 - Debt Service $22,275,286 $23,509,184 $19,316,996 $16,393,815
400 - Economic Development $325,585 $370,385 $341,864 $375,000
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CITYWIDE FUND DETAILS
Revenue Summary for Citywide Funds
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
401 - Sherwood Cid $182,499 $201,594 $191,623 $210,000
402 - Tif - Sherwood Crossing $117,986 $145,659 $150,000 $150,000
403 - Tif - Wheatfield $573,367 $869,692 $500,000 $910,000
404 - Cid - Downtown Ramada Inn $55,709 $45,575 $58,494 $60,000
407 - Eastgate #4 Rhid $50,000 $50,000
499 - Economic Dev - Clearing Fund $81,500 $21,500
500 - Metro Trans Authority $5,983,690 $6,532,718 $6,658,710 $6,993,044
501 - Payroll Clearing ($1,383)
561 - Law Enforcement Trust $45,605 $4,043
601 - Public Parking $3,662,896 $2,505,021 $2,461,570 $2,746,010
613 - Information Technology $4,134,913 $5,970,956 $6,957,278 $7,281,070
614 - Fleet Management $2,554,209 $2,905,620 $3,039,000 $2,868,541
615 - Facilities Operations $1,440,838 $3,878,840 $3,520,000 $4,058,042
621 - Water Utility $55,141,766 $55,416,036 $55,145,100 $60,613,500
623 - Stormwater Utility $11,876,617 $12,870,716 $11,307,000 $12,096,200
625 - Wastewater Fund $39,469,335 $42,824,063 $41,708,225 $44,400,900
640 - Property & Vehicle Insurance $2,793,262 $2,780,224 $3,000,000 $4,070,252
641 - Workers Comp Self Ins $3,679,364 $3,830,732 $3,146,224 $200,000
642 - Group Health Insurance $13,387,101 $15,574,715 $16,146,000 $22,179,007
643 - Risk Management Reserve $24,387 $28,026 $15,000
644 - Unemployment Comp $102,556 $111,487 $81,565 $5,000
700 - Hud Grants $5,960,461 $5,673,569 $4,350,000 $4,350,000
710 - Other Grants $1,218,958 $1,353,025 $1,087,145 $1,087,145
720 - Public Health Emergency Response $15,890,089 $17,677,159
730 - Opioid Settlement Fund $369,621 $438,941
740 - Economic Development Fund $500,000 $27,442
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SCHEDULE OF FUND BALANCES
Fund Search 2024 Ending Projected 2025 Ending Projected 2026 Ending
Balance Balance Balance
101 - General Fund $23,028,432 $23,028,432 $19,975,720
102 - Unassigned Reserve Fund $13,843,107 $4,484,552 $0
216 - Downtown Bus Improv Dist $60,972 $0 $0
217 - Topeka Tourism Bid ($277) $0 $0
218 - Noto Business Improve District $14,600 $0 $0
227 - Court Technology Fund $239,730 $225,730 $730
228 - Special Alcohol Program $225,883 $225,883 $225,883
229 - Alcohol & Drug Safety $9,171 $25,428 $42,062
232 - Law Enforcement $1,583,390 $1,265,810 $903,333
236 - Special Liability $2,996,713 $2,472,923 $1,954,970
271 - Transient Guest Tax $57,244 $0 $0
272 - Tgt - Sunflower Soccer $702,779 $431,440 $617,479
273 - Transient Guest Tax (New) $93,553 $0 $0
274 - .50% Sales Tax (State To Jedo) $0 $0 $0
275 - 0.5% Sales Tax (Jedo Proj) $21,116,143 $21,684,346 $23,826,450
276 - Federal Funds Exchange $610,948 $205,976 $320,976
286 - Retirement Reserve $5,596,341 $6,672,149 $3,068,207
289 - Historic Asset Tourism $29,711 $0 $0
291 - Special Street Repair $2,331,580 $188,836 $0
292 - Sales Tax Street Maint $39,812,281 $34,759,722 $27,738,979
293 - Tif (Tx Increm Fin) Eastgate $0 $0 $0
294 - Cid - Holliday Square $0 $0 $0
295 - Cid - 12Th & Wanamaker $0 $0 $0
296 - Cid - Cyrus Hotel $0 $0 $0
297 - Cid - Se 29Th $0 $0 $0
298 - Wheatfield Fund $0 $0 $0
299 - City Donations And Gifts $1,073,675 $1,073,675 $0
301 - Debt Service $18,490,145 $17,928,726 $12,926,820
400 - Economic Development $0 $0 $0
401 - Sherwood Cid $0 $0 $0
402 - Tif - Sherwood Crossing $0 $0 $0
403 - Tif - Wheatfield $0 $0 $0
404 - Cid - Downtown Ramada Inn $0 $0 $0
405 - South Topeka Tif $0 $0 $0
406 - Cid - South Topeka $0 $0 $0
407 - Eastgate #4 Rhid $0 $0 $0
499 - Economic Dev - Clearing Fund $0 $0 $0
500 - Metro Trans Authority $0 $0 $0
Page 22 7/11/25
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SCHEDULE OF FUND BALANCES
Fund Search 2024 Ending Projected 2025 Ending Projected 2026 Ending
Balance Balance Balance
601 - Public Parking $1,057,079 $878,561 $467,290
613 - Information Technology ($793,456) ($396,545) ($46,481)
614 - Fleet Management $2,223,037 $2,103,359 $2,661,265
615 - Facilities Operations ($845,336) ($158,519) $343,835
621 - Water Utility $17,105,007 $15,721,730 $14,054,172
623 - Stormwater Utility $5,995,850 $4,575,626 $4,038,213
625 - Wastewater Fund $20,147,185 $20,744,099 $19,752,344
640 - Property & Vehicle $799,625 $162,280 $331,032
Insurance
641 - Workers Comp Self Ins $13,366,552 $14,968,591 $11,308,791
642 - Group Health Insurance $3,650,875 $44,325 $1,029,418
643 - Risk Management Reserve $450,419 $450,419 $0
644 - Unemployment Comp $519,484 $603,737 $527,737
730 - Opioid Settlement Fund $823,946 $823,946 $0
740 - Economic Development $1,021,537 $1,021,537 $121,537
Fund
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GENERAL FUND DEPARTMENTS
Expenditure Summary for General Fund Departments
Department Name 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Police Department ($42,839,436) ($45,499,005) ($54,500,451) ($52,693,748)
Fire Department ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356)
Misc. Non - Departmental ($5,032,312) ($7,665,834) ($4,428,652) ($15,579,852)
Public Works ($6,790,654) ($7,704,246) ($8,350,043) ($7,626,421)
Planning Department ($2,749,575) ($3,696,895) ($4,290,577) ($3,929,609)
City Manager ($1,784,926) ($2,022,940) ($3,459,587) ($2,867,141)
Financial Services ($14,867,862) ($6,449,284) ($3,357,199) ($2,715,342)
Neighborhood Relations/Code ($2,374,631) ($2,285,176) ($2,756,542) ($2,600,391)
Enforcement
Human Resources ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722)
Municipal Court ($1,700,440) ($1,880,330) ($2,166,015) ($2,198,651)
City Attorney ($1,403,471) ($1,652,780) ($1,817,471) ($1,708,918)
Park And Recreation Pass-Through ($723,737) ($717,749) ($746,025) ($734,996)
City Council ($363,489) ($436,164) ($509,116) ($498,277)
Mayor's Office ($148,087) ($169,106) ($190,140) ($165,839)
Topeka Zoological Park ($800,894) ($111,826)
Total ($116,007,107) ($118,403,646) ($127,570,984) ($132,985,265)
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TAX REVENUE BREAKDOWN
Tax Revenue
The purpose of this section is to breakdown the tax revenue the City of Topeka receives. The City receives
four main types of tax revenue: Ad Valorem Tax, Sales Tax, Motor Vehicle Tax, and Transient Guest Tax.
Ad Valorem (Property Taxes): The Ad Valorem Tax is one of the largest single revenue streams available
to Kansas cities. These revenues are derived from taxes levied on real property, personal property, and
state assessed utilities. The Shawnee County Appraiser assigns values to real and personal properties,
while the State of Kansas assigns values to state assessed utilities. The City maintains three taxing funds:
the General Fund, Debt Service Fund, and Special Liability Fund.
Sales Tax: The City of Topeka receives three sales taxes - two for direct operations and one for countywide
purposes. In addition to those, the City also manages sales tax for the payment of debt service and pay-as-
you-go community improvement districts. The two sales taxes that are utilized for operations are a 1 cent
sales tax for the General Fund and a 1/2 cent sales tax utilized for existing street maintenance.
Motor Vehicles: The State of Kansas collects taxes when an applicant applies for title on a motor vehicle,
trailer, all-terrain vehicle, boat, or outboard motor (unit), regardless of the purchase date. Revenue
projections are received from the County.
Transient Guest Tax: The Transient Guest Tax (TGT) is charged on hotel nights within the city. The City
Council sets the tax rate. The TGT is closely tied to the same factors as sales tax and is sensitive to the
broader economy.
Note: Chart includes the General
Tax Summary
Fund (101), Special Liability (236),
2024 Actuals 2025 Budget 2026 Budget Transient Guest Taxes (271-273),
and Debt Service (301)
$86M
$83M $83M
$80M
$64M
$60M $60M
$60M
$40M
$20M
$5M $5M $5M $4M
$3M $3M
$0M
Sales Tax Ad Valorem Tax Motor Vehicle Transient Guest Tax
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PROPERTY TAX BREAKDOWN
Property Tax Revenue
Property tax is one of the largest revenue sources for the City. The State of Kansas uses mills to levy
property tax. One mill is one dollar per $1,000 dollars of assessed value. Residential properties pay 11.5%
of their value in property taxes. Multiple entities in Shawnee County levy and collect property tax. The below
chart illustrates all the entities that levy property tax and their mill rate in 2025.
Entity 2021 Mill Rates 2022 Mill Rates 2023 Mill Rates 2024 Mill Rates
Shawnee County 50.999 49.861 48.653 48.326
USD 501 48.385 46.013 44.540 44.344
City of Topeka 39.939 38.963 36.952 36.956
Topeka/SNCO Library 9.706 8.890 8.192 7.909
Metro Transit Authority 4.200 4.200 4.200 4.200
Washburn University 3.403 3.451 3.450 3.450
Metro Topeka Airport Authority 1.930 1.750 2.157 2.239
State of Kansas 1.500 1.500 1.500 1.500
Total 160.062 154.628 149.644 148.924
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USER FEE BREAKDOWN
User Fee Revenue
User fees are typically determined with the assistance of rate studies. Rate studies look at the financing
needs of the particular utility, the rate base, changes in the number of users, and other factors to determine
the rate level necessary to support a particular revenue stream. Customers that are city residents pay a
lower rate than those outside the city limits.
Water Utility: Water division staff produce estimated revenues based upon approved rates, the number of
users, and predicted usage. The City Council establishes the City’s water rates and approved a 8.5% rate
increase for 2024.
Wastewater Fund: Water Pollution Control division staff produce estimated rates based upon approved
rates, the number of users, and predicted usage. The City Council establishes the City’s wastewater rates
and approved a 7.5% rate increase for 2024.
Stormwater Utility: Water Pollution Control division staff produce estimated rates for the Stormwater Utility
based upon approved rates, the number of users, and estimated impervious surface. The City Council
establishes the City’s stormwater rates and approved a 6.5% rate increase for 2024. This fee is only
charged to inside city residents.
Public Parking: The City of Topeka owns eight parking garages. Garage stalls are either leased or funded
by hourly fees. This revenue is founded on expert-based estimation from an evaluation of trends, current
pricing, spaces available, and contracts/agreements.
User Fee Summary
2024 Actuals 2025 Budget 2026 Budget
$60M $59M
$53M
$51M
$50M
$44M
$41M
$40M $38M
$30M
$20M
$12M $11M $12M
$10M
$2M $2M $3M
$0M
621 - Water Utility 625 - Wastewater Fund 623 - Stormwater Utility 601 - Public Parking
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FRANCHISE FEE BREAKDOWN
Franchise Fee Revenue
Franchise Fees are revenue generated from agreements between the City and local utilities for the use of
rights-of-ways. These agreements result in 5-6% of the utility's revenue due to the City.
Franchise Westar Electric: Electric franchise fees are applied to the gross receipts of electric utilities
operating within the City. Currently, the fee for Kaw Valley Electric is 5% and Evergy is 6%. Electric
Franchise Fees are dependent on the number of users and usage. This revenue source is affected
significantly by changes in the weather, as well as modifications to electric rates permitted by the Kansas
Corporation Commission.
Franchise Oneok Gas Service: Gas franchise fees are applied to the gross receipts of natural gas utilities
operating within the City. Currently, the fee for the sole natural gas utility in Topeka is 5%. Gas Franchise
Fees are dependent on the number of users and usage. This revenue source is affected significantly by
changes in the weather, changes in the price of wholesale natural gas, as well as modifications to natural
gas rates permitted by the Kansas Corporation Commission.
Franchise Cox Cable: Cable franchise fees are applied to the gross receipts of cable television utilities
operating within the City. Currently, the fee for cable providers in Topeka is 5%. Cable franchise fees are
dependent on the number of users and the level of service demanded by those users. This revenue source
is affected primarily by changing viewer habits, such as some users “cutting the cord” and dropping cable
service and the increasing costs of cable service over time.
Franchise Fee Summary
2024 Actuals 2025 Budget 2026 Budget
$12M $11.6M
$11.0M
$10.3M
$10M
$8M
$6M
$4M $3.5M
$3.1M $2.9M
$2M
$0.8M $0.9M $0.8M
$0M
42302-0 - FRANCHISE 42301-0 - FRANCHISE 42304-0 - FRANCHISE COX
WESTAR ELECTRIC ONEOK GAS SERVICE CABLE
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POSITION CHANGE OVERVIEW
Full Time Equivalent Positions
Every year the City evaluates the number of Full Time Equivalent (FTE) positions needed to meet City
Council Priorities. Below is a four year personnel history for all funds:
Department 2023 Budget 2024 Budget 2025 Budget 2026 Budget
10101 - City Council 10.00 10.00 11.00 11.00
10102 - City Manager 13.00 17.00 21.00 18.60
10103 - City Attorney 9.90 12.90 12.28 12.40
10104 - Financial Services 26.00 27.00 25.00 22.00
10105 - Municipal Court 18.67 20.67 19.00 19.00
10106 - Human Resources 9.00 10.00 10.50 14.00
10107 - Mayor's Office 2.00 2.00 2.00 2.00
10120 - Fire Department 247.00 247.00 247.00 245.00
10125 - Police Department 349.00 351.00 349.00 346.00
10130 - Public Works 54.00 45.25 43.60 43.60
10150 - Topeka Zoological Park 3.00 3.00
10160 - Planning Department 28.00 36.50 36.50 35.50
10170 - Neighborhood Relations/Code 22.00 21.00 21.00 20.00
Enforcement
22905 - Alcohol & Drug Safety 1.33 0.33
23603 - Special Liability (Legal) 5.10 5.10 5.72 5.60
29130 - Special Highway Fund (Public 55.00 61.00 58.00 58.00
Works)
29230 - Citywide Half-Cent Sales Tax 1.00 1.00 4.25 7.25
(Public Works)
60130 - Parking (Public Works) 10.50 10.25 10.15 10.15
61312 - Information Technology 16.00 25.00 25.00 27.00
61404 - Fleet Management (Public Works) 22.50 22.25 22.00 22.00
61530 - Facilities Operations (Public 16.00 15.25 15.00 15.00
Works)
62130 - Water Utility 121.00 121.00 123.00 122.00
62330 - Stormwater 26.00 26.00 25.00 25.00
62530 - Wastewater 76.00 76.00 76.00 76.00
64150 - Workers Comp (Human 2.00 2.00 2.25 0.00
Resources)
64252 - Health Fund (Human Resources) 2.00 2.00 2.25 0.00
70002 - HUD Comm. Eng. Grants 2.00
70071 - HND State Grants 10.00 10.50 10.50 10.90
71025 - Other Grants (Police) 1.00 1.00 1.00 1.00
71057 - Municpal Court Grants 1.00
71060 - Other Grants (Planning) 2.00 2.00 2.00 2.00
71071 - Other Grants (Planning) 3.00 1.00 2.00 1.00
Total 1,162.00 1,187.00 1,182.00 1,173.00
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POSITION CHANGE OVERVIEW
Full Time Equivalent Positions in General Fund Variances
1. General Fund (797.88 to 789.10 FTEs)
a. 10101 - City Council – No changes
b. 10102 - City Manager – (21 FTEs to 18.6 FTEs)
i. Removed 1 Communications & Production Manager, Removed 1 Division
Director of Community Engagement, Split 1 Senior Community Program Administrator
60/40 between General Funding and Grant Funding
c. 10103 – City Attorney – (12.28 FTEs to 12.40 FTEs)
i. Moved .12 FTEs out of Special Liability into the General Fund
d. 10104 – Finance – (25 FTEs to 22 FTEs)
i. Removed 1 Accounting Clerk, Removed 1 Procurement Officer, Moved 1 Senior
Project Manager into the IT fund
e. 10105 – Municipal Court – No Changes
f.10106 – Human Resources – (10.5 FTEs to 14 FTEs)
i. Moved 4.5 FTEs from Risk funds to General Fund, Removed 1 Senior Human
Resources Specialist
g. 10170 – Mayor’s Office – No Change
h. 10120 – Fire Department – (247 FTEs to 245 FTEs)
i. Removed 1 Division Chief, Removed 1 Training Officer
i. 10125 – Police Department – (349 FTEs to 346 FTEs)
i. Removed 1 Assistant Chief, Removed 1 Sargeant, Removed 1 Detective,
Removed 2 Police Officers, Removed 1 Evident & Property Technician, Removed 2
Police Records Clerks, Removed 1 Animal Control Officer, Added 3 Crime Scene
Investigators, Added 2 PAL Instructor, Added 1 TCALC Instructor
j. 10130 – Public Works – No Changes
k.
10160 – Planning and Development – (36.50 FTEs to 35.50 FTEs)
i. Removed 1 Office Assistant, Moved 1 Program Coordinator from Grants to
General Fund, Removed 1 Trade Inspector
l. 10170 – Code Enforcement – (21 FTEs to 20 FTEs)
i. Removed 1 Property Maintenance Inspector
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POSITION CHANGE OVERVIEW
Full Time Equivalent Positions for Non- General Fund Variances
Non-General Fund (384.12 FTEs to 383.90 FTEs)
1. 236 - Special Liability (5.72 FTEs to 5.60 FTEs)
a. Partially moved .12 FTEs into General Fund
2. 292 - Citywide Half-Cent Sales Tax (4.25 FTE to 7.25 FTEs)
a. Added 3 Engineering Technicians
3. 613 - Information Technology Budget (25.0 FTEs – 27.0 FTEs)
a. Added 1 Deputy Director & Moved 1 Senior Project Manager from General Fund into
IT Fund
4. Utilities (224 FTEs to 223 FTEs)
a. Removed 1 Ombudsman
5. 641 - Workers Compensation Fund (2.25 FTEs to 0 FTEs)
a. Moved 2.25 positions to General Fund
6. 642 - Health Fund (2.25 FTEs to 0 FTEs)
a. Moved 2.25 positions to General Fund
7. Grant Funds (15.50 FTEs to 15.90 FTEs)
a. Added 1 Victim Witness Coordinator, Moved 1 Program Coordinator to General Fund,
Split 1 Senior Community Program Administrator 60/40 between General Funding and Grant
Funding
1.
General Fund (803.32 to 805.35
FTEs)
a. 10101
- City Council –
(10 FTEs to 11 FTEs)
i. +1 Executive Assistant
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Enhancements to FY26 Budget
Enhancements to General Fund
1. Tyler digiTICKET System
The Tyler digiTICKET System is a digital ticketing solution that allows officers to issue citations electronically using
handheld devices, improving both accuracy and efficiency. It captures data such as GPS location, photos, and electronic
signatures, and functions even without internet access. The system integrates with Tyler’s court and records platforms to
streamline workflows. Widely used by agencies nationwide, digiTICKET is offered as a service with low upfront costs. This
expense will be allocated across the General Fund, Court Technology Fund, and IT Fund. ($130.000)
2. Police Staffing Study
The City is conducting a police staffing study to determine how many officers are needed to meet current service demands.
The study will review call volume, response times, and types of duties performed. It will also examine the appropriate
balance between sworn officers and non-sworn staff. The results will guide future hiring and budget planning. ($150,000)
3. Lexipol
Lexipol provides policy manuals, training, and resources for public safety departments, including police, fire, and EMS.
Their services help agencies stay current with changing laws, best practices, and risk management standards. Lexipol
offers customizable, regularly updated policies and online training to support staff understanding and compliance. Many
cities use Lexipol to improve consistency, reduce liability, and maintain professional standards. ($40,000)
4. ADA Website Study
The City will conduct an ADA study of its website to ensure accessibility for all users, including those with disabilities. The
review will identify barriers related to screen readers, navigation, and other assistive technologies. The results will guide
updates to improve accessibility and meet federal standards. ($30,000)
5. Engineering Inspector Vehicles
The City is hiring in-house inspectors to reduce costs currently spent on outside consultants. To support this new team,
three additional vehicles will be needed to enable inspectors to travel efficiently to job sites. This approach will save money
over time while improving oversight and project management. ($135,000)
6. Fire Compressors
This project will replace the air compressors at Fire Stations #3 and #5. These compressors are used to refill SCBA (Self-
Contained Breathing Apparatus) bottles, which are essential for firefighting operations. ($240,000)
7. Lobbying Contract
The City will need to solicit services for a new lobbying contract in 2026. ($75,000)
8. Civilian Positions in Police
The City plans to add six civilian full-time employees (FTEs) to support the Police Athletic League (PAL), Traffic Crash and
Accident Litigation Coordinator (TCALC), and Crime Scene Investigation (CSI) units. By hiring civilians for these roles, the
City aims to free up sworn officers currently assigned to these duties, allowing them to return to active patrol and increase
street presence. This change is expected to improve overall police efficiency and enhance community safety. ($360,000).
9. Public Defender Contract
The Public Defender Contract has increased $195,000 for 2026.
10. Fee Schedule
The City is currently in the process of updating its fee schedule to better align with the cost of services provided. These
adjustments are expected to generate an estimated $200,000 in additional General Fund revenue. The proposed changes
include increases across various departments and service areas, reflecting inflationary impacts, updated cost recovery
goals, and benchmarking against comparable jurisdictions. Please see the Appendix for a complete list of fees.
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Reductions to FY26 Budget
Reductions to General Fund
Removed Positions
The following positions have been removed from the budget: Assistant Chief, Police Sergeant, Police
Detective, two Police Officers in Training, Evidence & Property Technician I, two Police Records Clerks I,
Animal Control Officer, Property Maintenance Inspector I, Office Assistant III, Division Chief Fire, Training
Officer II, Communications & Production Manager, Office Specialist, Accounting Clerk, Trade Inspector,
Procurement Officer, Division Director of Community Engagement, and Senior Human Resources Specialist.
This reduction reflects a strategic decision to decrease staffing levels across multiple departments, aligning
expenditures with available resources while continuing to provide essential services. ($1,667,000)
Frozen Positions
For the 2026 budget, the City is deliberately holding several key positions vacant as a cost-saving measure.
These include multiple Firefighter III roles, a Battalion Fire Chief (24-hour), the Chief Financial Officer, and the
Emergency Preparedness Manager. Additionally, a vacancy credit equivalent to 10 officer positions is being
applied. By keeping these positions unfilled throughout the year, the City aims to reduce payroll expenses and
better manage its overall budget while maintaining essential services. This approach represents a careful
balance between fiscal responsibility and operational needs in the coming fiscal year. ($1,836,000)
Hotel Topeka
This budget assumes no general fund transfers to the TDC. ($1,425,000)
Engineering Studies
The budget removes $300,000 previously allocated for consulting fees related to outside engineering work.
($300,000)
Utility Rebate Program
The Utility Rebate Program funding has been moved from the general fund to be paid out of the Utilities funds.
($74,500)
Property Tax Rebate Program
Historically, the program spends approximately $130,000 annually. The City is reducing the budgeted amount
from $300,000 to $220,000 to better reflect actual expenditures. ($80,000)
Miscellaneous Reductions
Police: 3 Vehicles- 2 Animal Control, 1 Detective ($157,583),Training ($15,000), Uniforms ($25,000),
Ammunition ($20,000), Office Supplies ($8,000) Cell Phone Forensic Equipment ($5,330), 10 Rifles ($22,000),
2 Pole Cameras ($5,325), Radar Unit ($4,790), Narcotic Imprest Funds ($10,000),
Code: Demolitions ($50,000)
Fire: Education/Travel- EMT Couse ($10,000), LifePak ($40,000), Medical Bags ($4,000)
Human Resources: Reductions to better match actuals on specific line items ($132,233)
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Changes to FY 2026 Budget
Enhancements to Other Funds
Added Positions
The following positions have been added to funds outside of the General Fund:
• Information Technology: 1 Deputy Director – Cyber Security ($165,247)
• Special Highway: 3 Engineering Technicians ($182,320)
Miscellaneous Enhancements
• Information Technology – Tyler digiTICKET: $185,000
• IT – Server Licenses: $157,985
• Maintenance – Office Computers: $152,454
Reductions to Other Funds
Information Technology
• Education & Travel: $17,725
• Printing & Advertising: $3,200
• Office Equipment Rental: $90,814
• Equipment Rental: $2,310
• Other Purchased Services: $115,965
• Server Licenses (TSG): $333,402
• Office Supplies: $2,750
Facilities
• Other Purchased Services: $100,000
• Building Maintenance Supplies: $50,000
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2-Year Financial Forecast
The City presents a 2-year financial forecast each year during the budget cycle. Below is a table indicating FY26 -
FY27 if the mill levy remained current and property valuations increases each year were at 3.5%:
2-Year Forecast
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STATISTICAL SECTION
Employment
The City has a consistent employer base due to a diverse business community ranging from federal and
state government to distribution centers and manufacturing facilities, complimented by a full range of retail
and service businesses. The State of Kansas is the top employer with 9,919 employees. Stormont-Vail
Health Care follows next at 4,400 employees.
The unemployment rate is a measure of prevalence of unemployment and is calculated as a percentage by
dividing the number of unemployed individuals by all individuals currently in the labor force or actively
seeking employment and willing to work. Data can be found on the Bureau of Labor Statistics website.
Top Ten Employers Employees Percentage of Total City Employment
State of Kansas 9,919 8.71%
Stormont-Vail Health Care 4,400 3.86%
Hills Pet Nutrition Inc 3,439 3.02%
Unified School District # 501 2,500 2.20%
Blue Cross Blue Shield of Kansas 2,026 1.78%
BNSF Railway Company 1,931 1.70%
Washburn University 1,596 1.40%
Colmery-O'Neil VA Medical Center 1,544 1.36%
University of Ks Health Systems- St Francis Campus 1,334 1.17%
Security Benefit Group of Companies 1,000 0.88%
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STATISTICAL SECTION
Tax Base
The top taxpayer in Topeka is Evergy Kansas Central Inc./Westar at $86,878,337. The other top taxpayers
are between $6,700,000 and $15,000,000 in value.
Top Ten Taxpayers Taxable Assessed Value
Evergy Kansas Central Inc/Westar $91,731,032
Kansas Gas Service/Utility $16,101,195
Target Corporation $13,677,800
Burlington Northern/Santa Fe/Utility $13,610,526
Walmart Properties and Sam's Club $12,993,287
Blue Cross/Blue Shield/Ks Hospital Serv/Insurance $7,981,624
Big Heart Pet Brands $7,385,573
Frito Lay/Manufacturing $7,383,209
ARC HDTPAKS001 LLC/Distribution (Home Depot) $6,750,495
Security Benefit Life/Insurance $5,360,905
Assessed Value of Taxable Property
The City’s tax base remained relatively stable through the 2004-2009 recession and total assessed value
has trended upward ever since.
Year Total Value of Taxable Property
2021 $1,227,152,825
2022 $1,337,569,097
2023 $1,458,664,253
2024 $1,525,051,820
2025 $1,589,676,329
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DEPARTMENTS
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CITY COUNCIL
The City Council is responsible for setting the policy directives of the City. The Council serves as a
resource for citizens and neighborhood groups by providing vision, leadership, and strategic planning.
They set priorities to guide the adoption of the annual operating budget and Capital Improvement Plan.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($363,489) ($436,164) ($509,116) ($498,277)
Total ($363,489) ($436,164) ($509,116) ($498,277)
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Expenses ($363,489) ($436,164) ($509,116) ($498,277)
Personnel ($329,321) ($395,914) ($446,561) ($479,551)
Contractual $274,432 ($36,753) ($57,605) ($11,776)
Commodities $2,453 ($3,497) ($4,950) ($6,950)
Debt ($311,053) $0
Total ($363,489) ($436,164) ($509,116) ($498,277)
Changes from 2025 Budget
→ No notable changes
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MAYOR'S OFFICE
The Mayor is the City's chief elected officer. The Mayor is elected at-large and serves a four-year term.
The Mayor makes policy recommendations to the City Council and votes on all matters before the City
Council except for those issues that the Mayor has veto power in. The Mayor serves on the Washburn
Board of Regents and other local, state, and national boards. In addition, the Mayor makes appointments
to the 31 boards, commissions, and authorities for the City.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($148,087) ($169,106) ($190,140) ($165,839)
Total ($148,087) ($169,106) ($190,140) ($165,839)
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Expenses ($148,087) ($169,106) ($190,140) ($165,839)
Personnel ($125,604) ($137,701) ($144,694) ($143,581)
Contractual ($21,753) ($27,957) ($42,746) ($18,258)
Commodities ($729) ($3,448) ($2,700) ($4,000)
Total ($148,087) ($169,106) ($190,140) ($165,839)
Changes from 2025 Budget
→ No notable changes
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CITY MANAGER
The City Manager’s office is responsible for ensuring the effective implementation, administration, and
evaluation of City programs that have been established through the policy directives of the Governing
Body. The City Manager's office aims to provide vision, leadership, and strategic planning for the
preparation of the annual operating budget and Capital Improvement Project (CIP) program. The City
Manager's office also serves as a resource for citizens and neighborhood groups. The City Manager’s
office directs the City Clerk and Communications divisions.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($1,765,642) ($1,471,697) ($2,660,568) ($2,267,844)
Total ($1,765,642) ($1,471,697) ($2,660,568) ($2,267,844)
Posting AU 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
City Manager ($929,113) ($665,184) ($1,461,199) ($1,288,949)
Personnel ($676,015) ($467,015) ($1,266,330) ($1,136,642)
Contractual ($245,012) ($174,826) ($187,369) ($144,807)
Commodities ($8,085) ($23,342) ($7,500) ($7,500)
Communications ($506,170) ($646,476) ($785,443) ($609,724)
Personnel ($411,566) ($547,595) ($638,586) ($560,524)
Contractual ($28,217) ($49,116) ($61,057) ($30,001)
Commodities ($66,328) ($49,765) ($82,700) ($19,100)
Other Payments ($58) ($100) ($100)
Capital Outlay ($3,000) $0
City Clerk ($330,360) ($160,037) ($413,926) ($369,171)
Personnel ($274,564) ($280,557) ($310,735) ($310,321)
Contractual ($46,628) ($73,867) ($93,991) ($53,850)
Commodities ($4,108) ($1,531) ($9,200) ($5,000)
Debt ($5,060) $195,918
Total ($1,765,642) ($1,471,697) ($2,660,568) ($2,267,844)
Changes from 2025 Budget
→ Projected increase to lobbyist contract ($75,000 increase in individual and contractual services)
→ Emergency Management Coordinator will be held vacant for 2026
→ Eliminated a Communications & Production Manager position
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CITY MANAGER
Accomplishments
→ Projected a positive image of city government
→ Enhanced public perception of Topeka as a more enjoyable place to live
→ Focused on accessibility of information to the community
→ Focused on key initiatives that can grow Topeka including urban economic development
→ Established an Office of Inclusive Communities
Performance Measures
Performance Measure 2022 2023 2024 Target
% of citizens satisfied with overall quality of services 49 N/A N/A 75
provided
% of citizens satisfied with effectiveness of City Manager 31 N/A N/A 75
% of citizens satisfied with City's customer service 63 N/A N/A 75
% of ordinances/resolutions posted to the public website 99 99 99 95
within 5 business days of approval by the Governing
Body
Goals
→ Streamline and improve the customer service experience
→ Strengthen community partnerships to foster inclusivity and engagement
→ Participate in community engagement opportunities including interaction with neighborhood
organizations and other speaking opportunities
→ Improve efforts toward excellence in the provision of government services and processes
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CITY MANAGER: CITY CLERK
Accomplishments
→ Recorded, transcribed and distributed 361 pages of Governing Body meeting minutes
→ Processed and distributed 44 Governing Body meeting agenda packets consisting of 15,242 pages
→ Approved 264 Business Licenses consisting of 27 different categories
→ Issued 74 Special Event Permits in collaboration with City Departments
→ Processed and distributed 186 Ordinances and Resolutions approved by the Governing Body
→ Processed and distributed 926 Administrative Contracts.
→ Received 240 Open Records Request
→ Provided training for City Department Record Custodians
→ Implement a new electronic voting system and electronic agenda system
→ Update Existing Record Retention Schedule
Performance Measures
Performance Measure 2022 2023 2024 Target
Percentage of KORA requests distributed to departments New 98 98 95
for response within 24 hours. Measure
% of City Council meeting minutes drafted, presented for 86 99 99 95
approval and posted to the website by next regular
Council meeting
% of ordinances codified within 14 business days of 98 98 98 95
effective date
% of ordinances/resolutions posted to the public website 99 99 99 95
within 5 business days of approval by the Governing
Body
% of administrative contracts signed and distributed New 95 98 95
within three business days Measure
% of licenses and/or permits submitted to workflow within New 99 99 95
24 hours Measure
Number of Business Licenses Approved 426 300 264 N/A
Percentage of Record Custodians completed annual N/A New 100 100
traning Measure
Number of Special Event Permits Approved 75 83 74 N/A
Goals
→ Provide transparency in Government through the consistent response to legislative needs of the
Governing Body and their constituents
→ Consistent and responsive customer service
→ Administer records management training for the City of Topeka to effectively maintain custody of
City Documents
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CITY MANAGER: COMMUNICATIONS
Accomplishments
→ Successfully conduction 8-week Beginner Spanish course for staff
→ Implemented new voting system for council chambers
→ Began planning and implementation of new media guides for police
→ Completed 4 Behind the Seal videos
Performance Measures
Performance Measure 2022 2023 2024 Target
Social Media Followers 53400 120300 130200 125000
Annual Televised Meetings 107 92 93 100
Unique Marketing Campaigns Highlighting Existing N/A 34 41 40
and/or New City Programs
Goals
→ Reactivate the staff receiving language pay
→ Utilize department drone for content
→ Create more social media highlights of city efforts
→ Create and implement more in-depth annual report for police and fire
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OFFICE OF INCLUSIVE COMMUNITIES
The Office of Inclusive Communities (OIC) works to strengthen community connections by supporting
programs and initiatives that encourage understanding, belonging, and inclusive practices across the
community. The office supports community events, outreach initiatives, educational workshops, and
partnerships with local organizations to ensure all neighbors feel seen, heard, and valued. In addition,
OIC develops resources and programs that build trust and collaboration throughout the community.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($19,284) ($551,243) ($799,018) ($599,298)
Total ($19,284) ($551,243) ($799,018) ($599,298)
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Expenses ($19,284) ($551,243) ($799,018) ($599,298)
Personnel ($17,662) ($449,091) ($607,552) ($434,548)
Contractual ($1,510) ($99,984) ($180,216) ($155,000)
Commodities ($112) ($2,169) ($11,250) ($9,750)
Total ($19,284) ($551,243) ($799,018) ($599,298)
Changes from 2025 Budget
→ Combined positions of Department Director and Division Director of Community Engagement into 1
FTE which is the Director of Inclusive Communities.
→ Engaging a consultant to perform an ADA assessment ($30,000)
→ In 2026 OIC will start hosting the National Night Out Event ($15,000)
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Office of Inclusive Communities
Accomplishments
→ E-blast: Currently, reaching 260 recipients, effectively disseminating valuable resource information
throughout the community. The initiative fosters strong engagement and positive feedback, with
community partners expressing gratitude for the opportunity to both access and
share critical information within their networks.
→ Strengthen community relationships: Continuously building and strengthening relationships with
community stakeholders through collaborative initiatives and responsive communication, fostering trust
and ongoing partnerships.
→ Youth Engagement: Partnering with community organizations to launch a 2026 Youth Summit and
Youth Council, fostering, youth leadership and engagement.
Performance Measures
Performance Measure 2022 2023 2024 Target
# of Community partners related to community building 42 48 50 50
# of Households that received NIA newsletters 31127 31318 40127 30000
# of Neighborhood Walk-n-Talks 3 3 0 N/A
# of Community Events 6 4 10 5
# of neighbors that received CE resource bags N/A 2368 4278 5000
# of e-blast subscribers N/A N/A New Measure 350
# of TextMyGov Subscribers N/A N/A New Measure 500
# of participants at National Night Out N/A N/A New Measure 750
Goals
→ 311/See Click Fix Integration
→ City of Topeka Spanish Language Training
→ SMS Texting Service Implementation
→ National Night Out Coordination
→ EmpowerHER: Self-Defense Course
→ ADA/ Programming & Web Rule Assessment
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CITY ATTORNEY
The City Attorney's Office provides legal advice and services to the city organization and departments. There are
three divisions within the department: Civil Litigation, General Government, and Criminal Prosecution. The Civil
Litigation division pursues claims on behalf of the City and defends city officials and employees. The General
Government division provides legal advice and representation to the City. The Criminal Prosecution division
prosecutes alleged violations of City ordinances in the Municipal Court and appeals in the district and appellate
courts.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($1,403,471) ($1,652,780) ($1,817,471) ($1,708,918)
236 - Special Liability ($1,015,460) ($1,501,796) ($1,536,185) ($1,639,785)
Total ($2,418,931) ($3,154,577) ($3,353,656) ($3,348,703)
Posting AU 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
City Attorney ($1,403,471) ($1,652,780) ($1,817,471) ($1,708,918)
Personnel ($1,217,510) ($1,384,232) ($1,540,623) ($1,549,958)
Contractual ($163,094) ($242,920) ($248,348) ($131,460)
Commodities ($22,867) ($18,916) ($28,500) ($27,500)
Debt ($6,712)
Special Liability ($1,015,460) ($1,501,796) ($1,536,185) ($1,639,785)
Personnel ($706,582) ($577,525) ($773,296) ($855,835)
Contractual ($304,940) ($918,911) ($755,889) ($776,950)
Commodities ($3,938) ($5,360) ($7,000) ($7,000)
Total ($2,418,931) ($3,154,577) ($3,353,656) ($3,348,703)
Changes from 2025 Budget
→ No notable changes
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CITY ATTORNEY
Accomplishments
Protecting the City’s Legal and Financial Interests
→ Successfully defended the City in multiple lawsuits, minimizing liability and safeguarding public
resources, 10 cases in District Court, 6 cases in Federal Court, and 1 at the Kansas Court of Appeals, along
with managing outside counsel in 6 cases, and various administrative and employment actions.
→ Drafted ordinance to allow civil litigation without prior Governing Body approval for tort and contract
claims under $35k so that the City may pursue claims for damages to its property or minor contract claims.
→ Prosecuted numerous code violation cases against LLCs, resulting in increased property owner
compliance.
→ In 2024, the City achieved 203 code violation corrections. As of June 2025, 133 corrections have already
been completed, with numbers expected to rise during peak repair months.
→ Negotiated economic development agreements that are bringing new businesses and housing
opportunities to Topeka.
→ Served as chief negotiator on HB 2152, helping preserve over $1.4 million in public funds and
preventing harmful economic impacts.
Advocating for Our Community at the State Capitol
→ Testified in opposition to legislation that would negatively affect Topeka’s residents and city operations.
→ Drafted and introduced legislation in support of the City’s priorities, ensuring our voice is heard in the
policymaking process.
→ Maintained strong relationships with our legislative delegation, positioning Topeka as a trusted
partner on issues facing local governments.
Expanding Public Safety and Victim Services
→ Enhanced the domestic violence prosecution program, continuing our responsible use of federal grant
funding.
→ Added a Victim/Witness Coordinator to ensure more consistent support for survivors—victim
engagement is now at an all-time high.
→ Partnered with the Kansas Coalition Against Sexual and Domestic Violence, making Topeka a model
for domestic violence prosecution statewide through specialized training and best practices.
Reducing Risk and Improving Citywide Training
→ Identified areas of legal risk, collaborated with departments and developed citywide trainings to
proactively address emerging legal issues, promote compliance, and improve internal processes such as
Kansas Open Meetings Act (KOMA), Zoning Enforcement, Legal roles and responsibilities under our form of
government, and "When to Call a Lawyer" guidance
→ Collaborated with HR and Risk Management to review insurance coverage issues and begin reviewing
Workers Compensation issues and risk claims.
Modernizing Our Operations
→ Implemented a new law practice management system, increasing efficiency and improving our ability
to track and report outcomes.
→ Updated contract templates in collaboration with Contracts and Procurement, ensuring modern,
compliant agreements across departments.
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CITY ATTORNEY
Performance Measures
Performance Measure 2022 2023 2024 Target
Property Maintenance Code Violation Cases Filed 376 387 325 300
Property Maintenance Code Violation Cases Closed with 283 229 205 300
Compliance Obtained
Property Maintenance Code Violation Cases Convicted 4 17 46 N/A
Number of Claims Filed Against the City 106 130 219 N/A
Dollar Amount of Claims Sought by Claimant 1.2 million 107 million 12.7 million N/A
Amount Paid to Claimants by the City 54758 56326 45836 N/A
Goals
Deepen Impact Through Proactive Legal Strategy
→ Reduce legal risk through early legal review of city initiatives and expanded staff training on high-
liability topics.
→ Launch Citywide legal bulletins to flag potential legal issues across departments before they
escalate.
Expand Domestic Violence and Victim Services Leadership
Lead with Legislative Engagement
→ Advance proactive legislation on behalf of the City’s legislative agenda.
Modernize Legal Operations
→ Fully integrate the new law practice management system across all legal teams.
Foster Internal Training and Department Collaboration
→ Create a citywide “Legal Lunch & Learn” series for department heads and staff.
→ Develop a legal onboarding packet and training module for all new supervisors and department
directors.
Support Economic Development with Smart Legal Tools
→ Standardize legal review processes for economic development agreements to speed up deal
turnaround while protecting the City’s interests.
→ Draft and promote an Economic Incentive Legal Toolkit for use by both internal staff and
potential business partners
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FINANCIAL SERVICES
The Administrative & Financial Services department includes the Central Accounting, Budget and
Performance Management, Payroll, and Contracts and Procurements and Grant Management divisions.
This department maintains transparency of City finances and purchases.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($14,867,774) ($6,449,284) ($3,357,199) ($2,715,342)
Total ($14,867,774) ($6,449,284) ($3,357,199) ($2,715,342)
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Expenses ($14,867,774) ($6,449,284) ($3,357,199) ($2,715,342)
Personnel ($2,271,157) ($2,230,292) ($2,745,707) ($2,251,475)
Contractual ($553,270) ($668,257) ($594,043) ($454,217)
Commodities ($18,355) ($7,123) ($17,450) ($9,650)
Debt ($139,813) ($59,054)
Other Payments ($11,885,179) ($3,484,558) $0
Total ($14,867,774) ($6,449,284) ($3,357,199) ($2,715,342)
Changes from 2025 Budget
→ Eliminated 1 Accounting Specialist & 1 Procurement Officer
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FINANCIAL SERVICES
Accomplishments
→ Began transition to electronic file storage
→ Conducted multiple workshops to educate potential vendors and expand the businesses that
contract with the City
→ Revised contract templates to streamline the drafting process for agreements, facilitating a more
efficient review by the city’s legal department.
Performance Measures
Performance Measure 2022 2023 2024 Target
Deposits processed 4998 4455 5277 5000
M/W/DBE utilization (%) 45.41 41.095 40.91 40
Diverse vendor spending (%) 6 22.7 19.24 20
Invoices paid 31803 30111 31526 31000
Audit opinion Unmodified Unmodified Unmodified Unmodified
Number of bid protests N/A 0 2 0
Number of awarded bids 196 195 178 190
Percentage of time the 2-day standard for uploading the 96 96 100 100
bank ACH file is met
Percentage of time federal, state, and KPERS deposits 100 100 100 100
are submitted on time
S&P Bond Rating AA AA AA AA
General fund as % of total budget 27 28 31 20
Goals
→ Successfully navigate the testing and implementation of the new ERP
→ Complete a successful audit
→ Host a workshop for vendors to learn about the City’s process for making qualification-based
selections that are not based on prices
→ Successfully host a second annual Supplier Diversity Expo with the support of area sponsors and
anchor procurement agencies
→ Develop more specification templates that City staff can use to be more efficient when building
specifications for bids on materials or services
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MUNICIPAL COURT
The Municipal Court handles traffic infractions and misdemeanor offenses. The Probation division
provides supervision to defendants for various misdemeanor offenses as well as tracks community
service and house arrest defendants.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($1,700,440) ($1,880,330) ($2,166,015) ($2,198,651)
Total ($1,700,440) ($1,880,330) ($2,166,015) ($2,198,651)
Posting AU 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Municipal Court ($1,457,633) ($1,535,252) ($1,771,269) ($1,765,745)
Personnel ($1,081,211) ($1,067,564) ($1,276,060) ($1,204,242)
Contractual ($366,675) ($459,306) ($483,209) ($423,203)
Capital Outlay ($758) ($421) ($2,500) ($131,500)
Commodities ($8,989) ($7,962) ($9,500) ($6,800)
Probation ($242,807) ($345,078) ($394,746) ($432,906)
Personnel ($188,402) ($286,753) ($328,636) ($417,556)
Contractual ($53,175) ($56,725) ($64,110) ($13,350)
Commodities ($1,229) ($1,599) ($2,000) ($2,000)
Total ($1,700,440) ($1,880,330) ($2,166,015) ($2,198,651)
Changes from 2025 Budget
→ Purchase of Digital Ticketing System ($130,000)
→ Increase in Public Defender Contract ($145,550)
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MUNICIPAL COURT
Accomplishments
→ Doubled participants in mental health court from previous years- added domestic battery cases into
court program
→ Completed majority of HVAC renovations in Municipal Court, judges and other staff have returned
after being temporarily stationed in City Hall
→ Completed HVAC renovation on 1st floor of City Hall, Probation division moved back from
basement, installed lockers, purchased metal detectors, and updated office appearance to better serve
probationers and make safety a priority for officers
→ Implemented new Senate Bill 500 changes
→ Doubled amount of cases wherein we waived reinstatement fees to aid defendants in getting their
licenses back
→ Finalized 3-year contract with different law firm for court-appointed counsel
→ Passed Data Quality Audit performed by KHP on 4/25/2025
→ Attended Municipal Judges conference, Judge Thadani elected as vice-president
→ Both court administrators attended KACM Conference
→ Cut down time defendants spent in custody on domestic cases by creating a pre-trial docket
→ Updated bond supervision and probation order documents and procedures
Performance Measures
Performance Measure 2022 2023 2024 Target
# of referrals completed 21 35 30 25
# of admissions into program 8 10 20 10
% of cases scheduled for Trial brought before the Court within 60 100 100 100
days
% of cases scheduled for Arraignment brought before the Court within 90 95 95
45 days
# of Community Service hours N/A 200.5 200 200
Goals
→ Continue to monitor in-custody defendants and trial dockets to reduce monthly jail costs
→ Fully staff Clerk's Office, two Court clerk II positions currently vacant
→ Full staff Probation by hiring Probation Officer I
→ Revise and update Administrative Hearing procedures
→ Finish last portion of HVAC needed for Municipal court in 1st floor courtroom
→ Complete and update Probation policy and procedures
→ Restructure files in Probation on F-Drive
→ Update Probation training manual
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HUMAN RESOURCES
The Human Resources department provides core administrative services which support all employees
through close coordination with the City Manager and departments. The primary functional areas include:
recruitment, position classification, compensation, employee relations, labor relations, benefit programs,
risk management, occupational health, wellness programs, employee training and development, HRIS
administration for the Lawson and IntelliTime, and employee recognition.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722)
Total ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722)
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Expenses ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722)
Personnel ($924,448) ($1,165,009) ($1,213,194) ($1,656,805)
Contractual ($581,363) ($639,322) ($888,720) ($593,267)
Commodities ($40,292) ($26,841) ($35,300) ($87,650)
Total ($1,546,103) ($1,831,171) ($2,137,214) ($2,337,722)
Changes from 2025 Budget
→ Eliminated the practice of paying employees out of risk funds (Workers Comp & Health Insurance
Fund; HR did not add FTEs)
→ Eliminated 1 Senior Human Resource Specialist
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HUMAN RESOURCES
Accomplishments
→ Completed the initial HRM module phase of the Tyler-Topeka Together project
→ Completed RFP process for City Healthcare Plan & Benefit package
→ Piloted new training for Hiring Managers
→ Onboarded 2 full-time Engineer positions
→ Welcomed 11 Interns/Externs through the 2nd year of City’s formal Internship Program
→ Collaborated with Legal to successfully sponsor 2 employees selected in the H1-B visa lottery
→ Maintained 100% pass rate through City’s CDL program, 22 employees total
→ Job Description updates
→ On track to complete restructure of Personnel Manual
Performance Measures
Performance Measure 2022 2023 2024 Target
Annual Retirements 35 34 27 30
Annual Turnovers 180 166 186 130
New Hires successfully onboarded New 224 195 175
Measure
Employees Attended Training and Education Opportunities 960 750 600 650
Goals
→ Fully complete & implement Tyler – Topeka Together ERP HRM module
→ Develop management training program
→ In collaboration with departments review and update position descriptions to ensure an
accurate
reflection of current organizational needs regarding minimum qualifications
→ Develop an improved repository system for job descriptions
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FIRE
The Fire department supplies fire and medical services throughout the City of Topeka. The Fire
Administration division provides customer service and resources to support the Fire department. The
City's Fire Prevention, Training, Operations, and Emergency Medical Services (EMS) divisions aid in
maintaining security throughout City neighborhoods.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356)
Total ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356)
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Expenses ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356)
Personnel ($29,391,949) ($31,577,970) ($34,244,133) ($34,334,355)
Contractual ($2,457,564) ($3,342,815) ($3,554,220) ($1,785,551)
Commodities ($822,255) ($919,572) ($993,600) ($968,450)
Capital Outlay ($9,228) ($72,404) ($70,000) ($240,000)
Debt ($200,494) ($368,379)
Total ($32,881,490) ($36,281,139) ($38,861,952) ($37,328,356)
Changes from 2025 Budget
→ Purchasing Compressors ($240,000)
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FIRE
Accomplishments
Fire Administration
→ Assisted with review of TFD budget structure and made suggestions for more accurate tracking of
budgetary resources.
→ Assisted with the design and implementation of the city’s new ERP software.
→ Continued review of all TFD policies and procedures in Lexipol software system to increase overall
department efficiencies.
→ Completed the plans for the remodel of Fire Station 9
Fire Prevention
→ Permit all mobile food vendors operating within city limits
→ Inspect 90+% of apartments with interior/common corridors
→ Inspect 95% of all assembly occupancies with an occupant load of >300
→ Inspected all food trucks with a city license
→ Had 14 Girls graduate from Camp Courage, as well as 20 people in the department’s Citizens Academy
Training Division
→ Hosted KS Fire and Rescue Training Institute IFSAC Certification Courses
→ 7 new firefighters graduated from the recruit academy, with an additional 5-7 scheduled this fall
→ Delivered various Hands-On-Training opportunities, including “real world” training at Washburn’s Benton
Hall
→ Increased the number of certified HazMat Technicians by 6
Fire Operations: Suppression
→ Delivery of two new fire apparatus
→ Install smoke detectors in 262 homes
→ Increased Blue Card certification to all personnel with the rank of Lieutenant or higher
→ Complete Senior Captain training for incident command
EMS Division
→ Completed AEMT training for 5 personnel, and Paramedic training for 1 person
→ Converted 2 BLS (Basic Life Support) Engine Companies to ALS (Advanced Life Support) Companies
→ Provided CPR Instructions for the entire department
→ Established Case Review process and method to begin gathering data from ePCRs
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FIRE
Performance Measures
Performance Measure 2022 2023 2024 Target
Total number of inspections in apartment buildings 321 307 143 150
Successful completion of all plans reviews in accordance 685 569 778 575
with time constraints established as part of overall city
review
Number of arson fires within the city 85 51 44 35
Clearance rate of arson cases investigated within the city N/A New Measure 0.27 0.4
Number of investigation personnel with law enforcement 1 2 3 4
certification
Citizen's Academy 20 20
Number of requests for fire extinguisher training within the 0 2 17 25
community
Number of USD 501 schools receiving fire safety program 2 4 17 15
education
Number of recertification hours completed for EMS 3046 3730 4547 4000
certifications for TFD personnel
j Completion of TFD recruit academy for new hires 14 15 19 18
Total Number of Training Hours Delivered 59012 58372 60486 60000
Average “chute time” of TFD units to emergent calls of all N/A New Measure 96 seconds 90
types seconds
Average “response time” of TFD units to emergent calls of all N/A New Measure 322 seconds 240
types seconds
Total number of fatalities related to fires N/A 6 4 0
Number of duty related injuries to suppression personnel N/A 30 19 0
Personnel in the Officer Development Program 0 15 15 15
Total response time of less than 480 seconds to Delta/Echo N/A New Measure N/A >90%
ALS level calls
Number of personnel certified to the AEMT and/or N/A 21 27 27
Paramedic level
Total time to start emergency treatment from dispatch time N/A New Measure In Development
Average response time of TFD units to emergent level BLS 374 305 seconds 285 seconds 285
calls seconds seconds
Total time to start treatment from dispatch time N/A New Measure In Development
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FIRE
Goals
Fire Administration
→ Finalize the review of all TFD policies and procedures through the Lexipol software system to increase
overall department efficiencies
→ Assist with other city departments in the transition of various new software being implemented
→ Complete remodel of fire station 10
→ Continue recruiting and retention efforts to ensure a workforce more reflective of the community.
Fire Prevention
→ Begin Fire Operational Permit issuance for commercial occupancies
→ Begin Fire Construction Permit issuance for commercial occupancies
→ Transition the fire investigations division to the new state required reporting system
→ Implement Tyler Enterprise Permitting and Licensing
→ Expand Public Education to various organizations within the city
Training Division
→ Continue Hosting KFRTI Certification Courses
→ Implement Career Path Program
→ Increase training opportunities for Special Operations
→ Continue to provide training to meet all requirements including ISO
Fire Operations: Suppression
→ Reduce average “turn out times” on all emergent calls
→ Continue to increase the number of TFD personnel certified in Blue Card Incident Management System
→ Reduce number of duty related injuries to fire personnel
→ Decrease number of apparatus accidents
EMS Division
→ Convert another current BLS fire company to ALS response level
→ Provide training for 6 additional AEMTs and 1 additional Paramedic
→ Improve reporting of CPR and defibrillation in ePCRs to increase data accuracy
→ Finalize inventory management program for EMS supplies
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INFORMATION TECHNOLOGY
The Information Technology Department provides IT services to all City departments through three
divisions: Business Systems, Computing, and Telecommunications. Business Systems handles
application support, data analytics, web development, and backend services. Computing manages
networking, computer systems, help desk support, servers, storage, and cybersecurity.
Telecommunications oversees fiber optics, cabling, leased circuits, and telephone systems.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
613 - Information
Technology
($899,191) ($1,692,441) $254,510 $350,064
Revenues $4,134,913 $5,970,956 $6,957,278 $7,281,070
Expenses ($5,034,103) ($7,663,396) ($6,702,768) ($6,931,006)
Total ($899,191) ($1,692,441) $254,510 $350,064
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $4,134,913 $5,970,956 $6,957,278 $7,281,070
Fees For Service $4,099,793 $5,936,379 $6,922,927 $7,246,719
Franchise Fees $34,552 $34,352 $34,351 $34,351
Miscellaneous $568 $225 $0
Expenses ($5,034,103) ($7,663,396) ($6,702,768) ($6,931,006)
Debt ($762,894) ($995,467)
Other Payments ($0)
Commodities ($22,641) ($28,902) ($76,060) ($6,802)
Capital Outlay ($46,902) ($848) ($185,000)
Personnel ($2,047,283) ($3,653,979) ($3,127,063) ($3,352,285)
Contractual ($2,154,383) ($2,984,201) ($3,499,645) ($3,386,919)
Total ($899,191) ($1,692,441) $254,510 $350,064
Changes from 2025 Budget
→ Added 1 Deputy Director of Cyber-Security
→ Added Scanning Software ($40,000)
→ Purchase of Tyler Dig-Ticket System ($185,000)
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INFORMATION TECHNOLOGY
Accomplishments
→ Upgraded GIS software and maps to increase capability of decision making for infrastructure
projects within the city
→ To be completed by October 2025, Microsoft Windows and Microsoft 365 will be fully deployed for all
staff in all areas of the city
→ Continue to migrate required retention of data in on-premises file storage (to OneDrive) when
applicable.
→ Continuity of operations, disaster recovery and security approach work is on-going
→ ERP/Work Order software to kick off in Q3 of 2025
→ Work toward ERP implementation for finance, HR, permitting and licensing to include better
reporting and will be implemented in phases aligned for each module
→ Updated the long-term IT Strategic Plan with short and long-term objectives that address the vision
of the city and describes the desired outcomes of the IT Department
→ Continued to evaluate and gain efficiencies, address the diverse community and staff needs,
considered cost
controls, limited staffing, and best practices from city governments in all facets of data management,
infrastructure, application management/development, security, and accessibility. Found over $400,000
in IT savings and additional cost avoidances.
Performance Measures
Performance Measure 2022 2023 2024 Target
Complete migration to OneDrive N/A N/A Completed
ERP Implementation Plan Document creation N/A N/A Completed
Number of support tickets resolved N/A N/A 5099 In Development
Deploy Permitting & Licensing Module N/A N/A In Development
Deploy First & Second Phase of ERP N/A N/A In Development
Published IT Department Strategic Plan N/A N/A Completed
Goals
→ Deploy Permitting and Licensing Module
→ Deploy First & Second Phase of ERP
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PLANNING & DEVELOPMENT
The Planning & Development Department is composed of three divisions: Planning, Development
Services, and Housing Services. Together, they support future land development, licensing and
permitting, and the social services needs of the community. The Planning division focuses on
comprehensive planning, current planning, and transportation planning. Development Services oversees
permits, inspections, and licensing. Housing Services manages housing development, homeless
programs, and other social services.
Department Budget History
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($2,749,575) ($3,696,895) ($4,290,577) ($3,929,609)
700 - Hud Grants ($5,877,614) ($5,781,079) ($3,850,493) ($3,854,820)
710 - Other Grants ($977,217) ($1,414,983) ($979,036) ($899,215)
Total ($9,604,406) ($10,892,958) ($9,120,106) ($8,683,644)
Fund Search 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
101 - General Fund ($2,749,575) ($3,696,895) ($4,290,577) ($3,929,609)
Personnel ($2,406,747) ($3,073,888) ($3,537,366) ($3,618,429)
Contractual ($315,797) ($598,502) ($603,382) ($280,681)
Commodities ($27,031) ($22,280) ($31,900) ($30,500)
Debt ($2,224)
Capital Outlay ($117,929) $0
700 - Hud Grants ($5,877,614) ($5,781,079) ($3,850,493) ($3,854,820)
Contractual ($4,842,712) ($4,877,881) ($2,780,714) ($2,786,708)
Personnel ($1,030,764) ($900,026) ($1,065,279) ($1,063,112)
Commodities ($4,138) ($3,173) ($4,500) ($5,000)
710 - Other Grants ($977,217) ($1,414,983) ($979,036) ($899,215)
Contractual ($764,491) ($1,201,867) ($608,198) ($607,625)
Personnel ($210,176) ($201,331) ($370,038) ($290,790)
Commodities ($2,551) ($11,786) ($800) ($800)
Total ($9,604,406) ($10,892,958) ($9,120,106) ($8,683,644)
Changes from 2025 Budget
→ Removed 1 Trade Inspector and 1 Office Specialist
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PLANNING & DEVELOPMENT
Accomplishments
Housing Services Division
→ Implemented Clarity HMIS in alignment with Built for Zero
→ Launch $4M HUD Lead Hazard Grant Program
→ Impact Avenues participation in the Pilot One Stop Shop Homeless Resource Center at Let’s Help
→ Implemented Softdocs – allowing for real-time digital inspection data
→ Updated all MOUs with Partner Agencies for Continuum of Care HUD Grant
Planning Division
→ Completed updates to Density and Dimensional changes to Zoning Code
→ Completed Pedestrian Master Plan Project
→ Completing 10-year update to the 2040 Land Use & Growth Management Plan
→ Completed East Topeka Development Plan
→ Secured award of $500k EPA Brownfield Planning Grant
→ Monroe School Overlay District – World Heritage Nomination
→ Moving Permitting software from CityWorks to Tyler ERP
→ Successful transfer of Land Bank parcel to private developer for creating of affordable housing
project.
→ Launched Affordable Housing Trust Fund (AHTF) and convened AHTF Review Committee
→ Updated City Incentive policies including RHID, TIF, and CID
Development Services Division
→ Adoption of the 2024 Uniform Plumbing Code, and Uniform Mechanical Code
→ Fully implemented change to bi-annual licensing renewals
→ Maintained standard of 99% of inspections completed as scheduled
→ Moving Licensing software from CityWorks to Tyler ERP
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PLANNING & DEVELOPMENT
Performance Measures
Performance Measure 2022 2023 2024 Target
Rapid Rehousing - Households served 53 36 46 40
Homelessness Prevention- Households served 69 65 31 75
Shelter Plus Care- Households served 530 430 244 400
Accessibility modifications - number of homes 25 26 19 25
Exterior Rehab - number of homes 1 1 1 5
Emergency Rehab - number of homes 42 50 31 55
Major Rehab - number of homes 1 3 6 9
TOTO- Number of newly owned homes receiving rehab 6 6 6 10
CHDO - number of new duplexes for rentals 2 3 3 1
j Infill - number of new duplexes for rentals 1 1 1 1
Weatherization - number of homes 20 28 28 30
Voluntary Demolition - number of homes 1 1 5 5
Number of renters receiving deposit assistance 71 53 28 50
Property Code Repairs - number of homes 16 24 14 12
Credit Counseling - number of households served 156 156 355 200
Neighborhoods and Properties Surveyed and Adopted as 150 65 175 169
Historic Districts or Neighborhood Conservation Districts (NCD)
Miles of Bikeways 79 97 82 105
Miles of Sidewalks 726 747 831 750
Miles of Separated Bikeways 28 32 21 45
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PLANNING & DEVELOPMENT
Goals
Housing Services Division
→ Continuing transition of EAS to Built for Zero
→ Continuing to implement findings of Homeless Innovation Project
→ Complete 5-year Consolidated Action Plan 2026 – 2030
→ Update analysis of impediments related to 5-year Con Plan
Planning Division
→ Completed Missing Middle text amendments to the zoning code
→ Finalize updates to Parking Code
→ Implement EPA Brownfield Planning Grant
→ Update of Brick Sidewalk Policy
→ Continue to promote affordable housing development through tools like Land Bank, RHID, NRP, and
Affordable Housing Trust Fund
→ Identify sustainable funding source for Affordable Housing Trust Fund
→Streamline incentive-based program workflows
→ Publish 5-year update of Citywide Housing Study
Development Services Division
→ Adoption of the 2024 International Building Code and
International Residential Code
→ Launch of Tyler Enterprise Licensing & Permitting portal.
→ Implement IG Inspect iPad tool allowing for real-time inspection data
→ Staff trade boards to full capacity
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POLICE
The Police department maintains safety and prevents criminal activity throughout the City of Topeka. The
Police department’s Office of the Chief of Police maintains the overall integrity and security of the
department. The department also runs several other divisions including Investigations, Patrol, Support
and the division of Property Maintenance Unit.
Department Budget History
Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
101 - General Fund ($45,214,067) ($49,877,076) ($57,256,993) ($55,294,140)
Police Department ($42,839,436) ($47,392,888) ($54,500,451) ($52,693,748)
Neighborhood Relations/Code ($2,374,631) ($2,484,187) ($2,756,542) ($2,600,391)
Enforcement
Total ($45,214,067) ($49,877,076) ($57,256,993) ($55,294,140)
Department Name 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
Police Department ($42,839,436) ($47,392,888) ($54,500,451) ($52,693,748)
Personnel ($35,837,099) ($39,214,691) ($45,382,436) ($46,739,172)
Contractual ($4,279,307) ($5,401,758) ($5,910,134) ($3,123,345)
Commodities ($2,058,002) ($2,197,199) ($2,328,029) ($2,080,698)
Capital Outlay ($665,029) ($579,240) ($879,852) ($750,533)
Neighborhood
Enforcement
Relations/Code ($2,374,631) ($2,484,187) ($2,756,542) ($2,600,391)
Personnel ($1,271,511) ($1,464,824) ($1,576,251) ($1,559,994)
Contractual ($926,300) ($963,363) ($996,616) ($865,570)
Capital Outlay ($102,929) ($103,635) ($95,000)
Commodities ($73,891) ($56,000) ($80,040) ($79,827)
Total ($45,214,067) ($49,877,076) ($57,256,993) ($55,294,140)
Changes from 2025 Budget
→ Adding Staffing Study ($150,000)
→ Lexipol ($40,000)
→ Added 2 Civilian FTEs for PAL
→ Added 1 Civilian FTE for TCALC
→ Added 3 FTEs Civilian Positions for Crime Scene Investigations Unit
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POLICE
Accomplishments
→ Creation of Police and Community Together (PACT) Initial Pilot Program to address violent
crime and include a public engagement component
→ Partner with RTI to conduct research on historic crime trends in Topeka, including community
engagement and internal stakeholder component
→ Established positive relationships with CIVIC in support of Community Violence Interruption (CVI)
→ Partnering with Topeka JUMP, offering collaboration and data sharing
Performance Measures
Performance Measure 2022 2023 2024 Target
Attendance of Command Staff at community meetings 454 640 405 N/A
Number of Individuals Tested (Written Police Officer Test) 93 90 73 N/A
Number of Individuals Tested (Police Officer Physical Abbilities 40 73 N/A
Test - POPAT)
Number of volunteer hours 6772.95 6694.25 6202 6500
Homicide Clearance Rate (%) 78 80 73 N/A
Rape Clearance Rate (%) 19 17 11 N/A
Non-Fatal Shooting Clearance Rate 33 19 16 N/A
Burglary Clearance Rate (%) 12 12 11 N/A
Robery Clearance Rate (%) 29 39 25 N/A
j Theft Clearance Rate (%) 12 12 13 N/A
Number of calls for service 84716 88024 83877 N/A
Number of calls for service - Animal Control 4890 5040 5414 N/A
Number of Accidents related to Driving Under the Influence 108 85 74 N/A
(DUI)
License Plate Reader: Measuring Number of Confirms 33 10 N/A
License Plate Reader: Measuring Number of Reads 915308 1334844 1000000
+
Number of firearms test fired 570 531 539 N/A
Number of NIBIN leads 138 331 579 N/A
Number of City ID’s issued 630 997 1003 N/A
Number of mental health service calls responded to 1525 1616 1564 N/A
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POLICE
Performance Measures Continued
Performance Measure 2022 2023 2024 Target
Number of abatements (PMU) 1019 1031 1731 N/A
Demolitions (Structures Under Contract or in the Demolition 24 17 12 N/A
Bid Process) (PMU)
Number of inspections (PMU) 18146 15447 19260 N/A
Properties Brough Back to Voluntary Compliance (PMU) 3269 3267 4639 N/A
Number of PMU criminal cases referred to the City Attorney’s 262 320 476 N/A
Office
Cases closed at courtesy 34 58 46
Cases closed at violation 14 27 21
Cases closed at court 1 0 0 3
Goals
→ Outreach to Washburn University to assist in adding an evaluation component for TPD’s Training
Academy curriculum and adult learning concepts
→ Enhance community engagement
→ Strengthen relationships with external research institutions
→ Strengthen relationships with external Federal, State, and County partners for enhanced intelligence
sharing
→ Reduce Violent Crime
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PUBLIC WORKS
The Public Works department runs several divisions to help maintain and construct infrastructure in the
City. The Administration division operates and maintains the City's infrastructure including streets,
parking, traffic signals, signs and markings, forestry, bridges, city facilities, and fleet services. The
Engineering division reviews and administers all public street improvement projects, inspects work
performed in each public right-of-way, maintains and controls all survey data within the city, and manages
the city bridge inspection and maintenance program.
Department Budget History
Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
101 - General Fund ($6,790,654) ($8,335,471) ($8,350,043) ($7,626,421)
275 - 0.5% Sales Tax (Jedo Proj) ($7,356,405) ($15,244,820) ($9,798,500) ($10,002,811)
276 - Federal Funds Exchange ($499,400) ($3,750,000) ($2,215,000) ($1,550,000)
291 - Special Street Repair ($6,165,267) ($8,208,806) ($8,274,449) ($7,781,698)
292 - Sales Tax Street Maint ($17,440,245) ($32,660,128) ($28,124,454) ($28,468,024)
601 - Public Parking ($3,422,344) ($3,079,418) ($2,803,494) ($3,157,281)
614 - Fleet Management ($2,473,338) ($3,934,274) ($3,664,128) ($2,310,635)
615 - Facilities Operations ($3,017,618) ($3,657,295) ($3,509,272) ($3,555,688)
Total ($47,165,269) ($78,870,211) ($66,739,340) ($64,452,558)
Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
Expenses ($47,165,269) ($78,870,211) ($66,739,340) ($64,452,558)
Contractual ($33,788,492) ($46,233,796) ($47,795,766) ($45,592,215)
Personnel ($10,843,698) ($12,772,627) ($12,925,646) ($14,152,992)
Commodities ($1,302,095) ($3,805,120) ($2,209,277) ($2,292,088)
Other Payments $10,409 ($13,750,000) ($2,175,500) ($1,550,500)
Debt ($915,634) ($815,622) ($620,602) ($622,463)
Capital Outlay ($325,760) ($1,493,046) ($1,012,550) ($242,300)
Total ($47,165,269) ($78,870,211) ($66,739,340) ($64,452,558)
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PUBLIC WORKS
Changes from 2025 Budget
General Fund
→ Decrease in $300,000 in engineering consultant fees
→ Added 3 Engineering Tech II's with 3 vehicles ($135,000) - Tech's will be paid out of Citywide Half-Cent Sales Tax
Accomplishments
Transportation Operations
→ Upgraded Street Maintenance Fleet, Crew pick-up, Supervisor pick-ups, Bobcat with 4' mill head,
two new Dump Trucks with new anti-ice tanks for pretreating
→ Training on motor grader and paver. Training was performed from outside source.
→ rebuilt N Topeka and Independence intersection, new signal and pavement markings
→ 21st and Chelsea new signal and pavement markings
→ 21st and Belle new signal and pavement markings
→ Help modify 21st and Topeka signal and pavement markings
→ 32snd and Topeka modify signals and markings
→ New RRFB at 15th and MacVicar
→ As of June 1st, 715 new signs made in house
Parking
→ Completed refresh of garage entryways for consistent look and feel.
→ Updated and unified signage in all facilities.
→ Replaced lighting in stairwells and lobbies to increase visibility and safety.
→ Increased adoption of app-based pay to 47.3%
→ Increased garage leased occupancy to 81%.
→ Replaced elevators at 9th Street Garage.
→ Significant reduction in past due payables.
Foresty
→ Maintain 80% completion rate of work orders within a 90-day window
→ Continue to target 1,000 trees pruned or raised
→ Continue to target 300 trees removed
→ Arbor Day planting with Governor and Kansas Arborist Association
→ Continue Tree City USA recognition
→ Accepted delivery of new stump grinder
→ Delivery of two new bucket trucks
→ Delivery of new bucket truck
Facilities
→ Completed conversion of City Hall Boiler from steam to hot water.
→ Completed conversion of TPAC HVAC from steam/refrigerant to Hot/Cold Water.
→ Replaced various mechanical features at the Law Enforcement Center and Fire Department
Facilities
→ Replaced roofs at Fire Stations4, 7, 9 and the Water Distribution Building
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PUBLIC WORKS
Accomplishments Continued
Fleet
→ Relocated light duty operations to 3501 S Kansas Ave.
→ Increased enrollment into Vehicle and Equipment Replacement Fund by two departments, ensuring
regular vehicle replacements.
Engineering
→ Completed necessary pavement, striping, and signal modifications to handle increased traffic volumes
on the city street network during the I-70 closure and reconstruction
→ Implemented UBAS treatment in the Pavement Preservation Program
→ Transitioned to date-certain construction contracts
→ Updated the Liquidated Damages table in construction contracts to mirror Shawnee County’s current
rates
→ Updated Sections 4 and 6, and added Section 9, in the Standard Technical Specifications manual
→ Hired an additional Engineer to manage construction projects
→ Received $838,000 in grants
→ Continued to leverage traffic demand analysis software to bring cost savings, in lieu of contracted 3rd
party services.
Goals
Transportation Operations
→ Upgrade fleet, 4 single axle dump trucks with pre-treat tanks, multipurpose flush truck- use for
sweeping and pre-treating during inclement weather
→ Create additional crew for regrading and maintain aggregate alleys
→ Maintain full staffing capacity for department to meet goals, safety concerns, and liabilities for the
city
→ Connect signals to Traffics network through fiber, or wireless radio as money/help allows
→ Add specific fiber optic color, footage, direction, and splice diagram notes as repairs are made or
access to splice boxes is needed
→ Replace old obsolete camera detection with AI detection
→ Train signal techs on new detection systems, software
→ Update overhead D3s (street name signs) at 15 intersections
→ Convert 50 crosswalks from Type I to Type II markings
→ Meet yearly painting goals
→ Update sign in 4, 10 square block "neighborhoods"
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PUBLIC WORKS
Goals Continued
Facilities
→ Complete TPAC HVAC replacement.
→ Improve accessibility of City facilities, though Energy and ADA assessment.
Fleet
→ Upgrade reporting suite on vehicle and asset management for departments.
→ Increase enrollment in the City's vehicle and equipment replacement fund
→ Maintain fleet readiness above 90%
Parking
→ Maintain leased garage occupancy over 80%.
→ Continue comprehensive parking garage rehabilitation project.
→ Update comprehensive preventive maintenance schedule of garages.
→ Increase parking revenue by $290,000, to improve long term sustainability.
→ Improve and maintain customer service
→ Simplify on-street parking with standardized rates and times
Forestry
→ Maintain 80% completion rate of work orders within a 90-day window
→ 1,000 trees pruned or raised
→ 300 trees removed
→ Arbor Day planting
→ Continue Tree City USA recognition
→ Develop tree planting plan or funding source
→ Develop tree inventory
Engineering
→ Continue to fill vacancies in order to reduce expenditures for consultant project management and
construction inspection services
→ Manage design schedules so that projects are left to construction and completed in a timely manner
→ Continue to coordinate with other City departments, County and State agencies to minimize or avoid
potential conflicts with other infrastructure projects in the city and surrounding areas
→ Review and update remaining sections in the Standard Technical Specifications manual
→ Research and implement newer treatments and technologies, such as increased Reclaimed Asphalt
Pavement (RAP) content in asphalt pavement and PressurePave pavement treatment
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PUBLIC WORKS
Performance Measures
Performance Measure 2022 2023 2024 Target
Preventative Maintenance vs. 75% (CM) 25% 75% 75% (PM) 25% (CM)
Corrective Maintenance (%) (PM) (CM)
25%
(PM)
Project Closeout within 30 days 1
Preventative vs. Corrective 34 PM/66CM 39 PM/61 44 PM/56CM 80 PM/20 CM
Maintenance (%) CM
Number of Emergency Work Orders 410 537 400
Number of Non-Emergency Work 778 1148 1000
Orders
Work Order Completion Rate within 84.9 84.2 71.4 80
90 days
Number of trees pruned or raised 1000 1216 452 1100
j Number of trees removed 300 320 337 300
Signalized Intersections Replaced 3 3 3 5
Number of scheduled maintenance N/A N/A 242 231
work orders
Number of Signs Installed per Year 1250 1327 1250 1200
Number of scheduled maintenance 242 265 443 458
work orders
Number of Long Lines Marked per 285 285 285 285
Year
# of Crosswalks converted per year 50 50 50 54
Number of Work Orders N/A 79 79 N/A
Streetlight Outage Complaint 66 66 66 43
Street Sweeping Lane Miles 4305 3081 5837 6500
Number of Work Orders 57 25 20 25
Number of Miles Aggregate Alley 23 40 36 40
Maintained
Number of Alleys Maintained 220 277 248 300
(blocks)
Number of Winter Weather Events 13 4 10 5
Managed
Number of Potholes Filled 33332 36580 46151 20000
Crack Sealing Linear Feet 129000 100195 126000 130000
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UTILITIES DEPARTMENT: WATER
The Water Utility produces our community's safe drinking water and manages all operations and
maintenance of the water system in order to supply water to Topeka, Shawnee County, and surrounding
areas.
Department Budget History
Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
621 - Water Utility ($40,687,561) ($52,593,962) ($56,528,377) ($62,286,091)
Total ($40,687,561) ($52,593,962) ($56,528,377) ($62,286,091)
Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
Expenses ($40,687,561) ($52,593,962) ($56,528,377) ($62,286,091)
Capital Outlay ($400,000) ($400,000) ($400,000)
Commodities ($9,553,671) ($9,187,745) ($10,107,490) ($11,349,237)
Contractual ($11,595,693) ($12,284,960) ($12,816,876) ($14,107,235)
Debt ($11,307,789) ($10,704,226) ($13,592,479) ($13,386,169)
Other Payments ($4,157) ($9,124,425) ($8,007,100) ($11,427,100)
Personnel ($8,226,252) ($10,892,607) ($11,604,432) ($11,616,350)
Total ($40,687,561) ($52,593,962) ($56,528,377) ($62,286,091)
Changes from 2025 Budget
→ Increase in treatment chemical cost of 15%
→ Increase in utility expenses (i.e. electricity, natural gas) of 11%
→ Debt is directly related to existing debt and ensure current obligations are met while new debt is added
with revenue bonds
→ Other Payments is directly related to cash financing of Capital Improvement Projects
→ Removed Ombudsman position
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UTILITIES DEPARTMENT: WATER
Accomplishments
*(2025 metrics are through May 31, 2025)
→ Water main breaks repaired
2024 - 590
2025* - 182 YTD
→ Fire Hydrants repaired/replaced - 180* YTD
→ Water Valves repaired/replaced - 130* YTD
→ Water Mains Replaced or rehabilitated
2024 - 19,875 LF Including:
SW Villa West Drive
SW 21st St. from Western to Buchanan
Polk-Quincy Viaduct
2025* - 8,996 LF YTD
→ Meet or exceed all KDHE requirements for safe, clean drinking water
Customer Service
→ 2024 Customers Assisted
Answered 121,753 calls to 368-3111
Assisted 31,215 walk-in customers at City Express
Responded to 4,042 on-line inquiries
→ 2025* Customers Assisted - YTD
Answered 45,138* calls to 368-3111
Assisted 11,660* walk-in customers at City Express
Responded to 6,867* on-line inquiries
Meter Services
→ Service orders
2024 - 70,156 completed
2025* - 26,463 completed YTD
→ Preventative Maintenance Orders
2024 - 822 shut off valve and meter box replacements completed
2025* - 483 shut off valve and meter box replacements completed YTD
Utility Billing
→ Utility Bills Generated for City Utilities & SNCO Solid Waste
2024 - 758,273 bills generated
2025* - 320,928 generated YTD
→ 4.45% increase in electronic billing in 2024
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UTILITIES DEPARTMENT: WATER
Performance Measures
Performance Measure 2022 2023 2024 Target
Electronic billing (percentage New Measure 0.0566 0.0445 0.05
increased)
Billing accuracy ( percentage) 0.998 0.998 0.9997 0.9995
Call Center Service Level 0.717 0.7425 0.8365 0.9
(percentage)*
Average call length New Measure 2 min 2 min 55 sec 3 min 00 sec
47sec
Average AMI reading captured New Measure 0.9244 0.9142 0.988
(percentage)
Drinking water compliance rate 1 1 0.9967 1
Linear Feet of water mains replaced 14610 14531 19572 12000
or rehabilitated per year
Length of time to repair water main 5 5.5 6 <5
breaks (hours)
Number of bills generated 731238 734263 758273 N/A
j Number of calls received 112928 120362 121753 N/A
Number of walk-in customers 33202 31215 30903 N/A
Number of service orders completed 61839 59382 70156 N/A
Truck rolls avoided through AMI N/A New 5362 N/A
Measure
Average gallons of water distributed 23.63 MG/day 24.42 23.19 MG/day N/A
daily MG/day
Highest number of gallons of water 36.77 MG 37.82 35.35 MG N/A
distributed MG
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UTILITIES DEPARTMENT: WATER
Goals
Water Treatment Plant:
→ Begin Water Treatment Plant Rehabilitation projects:
West Intake Rehabilitation construction
Chemical building Rehabilitation construction
East Plant Basin Rehabilitation design
→ Begin design stage of painting Original Montara Water Tower
→ Meet or exceed all KDHE requirements for safe, clean drinking water
Water Distribution:
→ Improve the time required to repair broken water mains to 5 hours or less
→ Resume preventative maintenance for hydrants and valves
Project Management:
→ Complete water main replacement or rehabilitation projects at:
SW Moundviw SW Stoneybrook
Montara Neighborhood Phase I
SW Boswell
Customer Service:
→ Increase electronic customer communication by 3% over the previous year
→ Improve and maintain Call Center service level
Meter Services:
→ Complete ongoing meter exchange program
→ Continue replacing obsolete style shut off valves (approx. 2,300 remaining)
Utility Billing:
→ Increase electronic billing by 5% over the previous year
→ Maintain billing accuracy rate of at least 99.95%
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UTILITIES: STORMWATER
The Stormwater Utility operates and maintains the City's flood protection and drainage systems. Services
of the Stormwater Utility are primarily managed by the Water Pollution Control division. Services include
stormwater collection system maintenance, levee system operations and maintenance, and best
management practices (BMP).
Department Budget History
Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
623 - Stormwater Utility ($7,072,443) ($13,708,172) ($12,727,224) ($12,633,611)
Total ($7,072,443) ($13,708,172) ($12,727,224) ($12,633,611)
Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
Expenses ($7,072,443) ($13,708,172) ($12,727,224) ($12,633,611)
Capital Outlay ($350,000) ($300,000) ($500,000)
Commodities ($310,696) ($223,335) ($258,961) ($380,163)
Contractual ($3,132,486) ($2,323,441) ($2,361,487) ($2,916,533)
Debt ($1,910,144) ($2,188,192) ($2,567,519) ($2,586,555)
Other Payments ($6,275,991) ($4,786,200) ($3,904,300)
Personnel ($1,719,117) ($2,347,212) ($2,453,056) ($2,346,060)
Total ($7,072,443) ($13,708,172) ($12,727,224) ($12,633,611)
Changes from 2025 Budget
→ Increase in utility expenses (i.e. electricity. natural gas) of 11%
→ Debt is directly related to existing debt and ensure current obligations are met while new debt is added
with revenue bonds
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UTILITIES: STORMWATER
Accomplishments
*(2025 metrics are through May 31, 2025)
→ Storm Sewer pipes cleaned
2024 - 30,748 LF
2025* - 24,072 LF
→ Stormwater Inlets cleaned and inspected
2024 – 10,833
2025* - 2,771
→ Stormwater Mains replaced or rehabilitated
2024 – 6,209 LF
2025* - 2,500 LF
→ Performance measures and goals for 2025 are on track to be met:
Mowing of levees to control unwanted vegetation
Conducting 130 outfall inspections
Collect 12 bi-weekly stream samples for detecting illicit discharge
Annual and bi-annual inspections of ditches and channels
Annual maintenance and exercising of levee sluice gates, and relief wells
Performance Measures
Performance Measure 2022 2023 2024 Target
Completed Outfall Inspections 113 130 122 100
Controlled Burns Conducted 2 3 1 3
Erosion & Sediment Control 339 422 440 400
Submittals Reviewed
Stream Samples Collected 23 25 20 12
Linear feet of storm sewer mains 43225 71262 30748 40000
cleaned
Number of storm sewer inlets 14607 8676 10833 6572
inspected and cleaning
Levee maintenance and exercising 1 1 1 1
of levee sluice gates, and relief
wells completed(percentage)
Linear Feet of storm sewer mains 3009 12749 6209 8000
replaced or rehabilitated per year
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UTILITIES: STORMWATER
Goals
Project Management
→ Begin Stormwater Conveyance system replacement or rehabilitation at:
SE Prairie Road
SE California Ave & SE 4th St
Stormwater Operations
→ Meet 2026 performance metrics and goals
→ Maintain Compliance wit City NPDES Permit Requirements
→ Update Stormwater Management Program
→ Partner with community organizations on at least one stream cleanup event
→ Complete action items to satisfy EPA requirements for long-term operations and maintenance of
BMP's
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UTILITIES: WASTEWATER
The Wastewater Utility collects and treats wastewater at three treatment plants to protect the health and
safety of our community. Services of the Wastewater Utility are primarily managed by the Water Pollution
Control division.
Department Budget History
Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
625 - Wastewater Fund ($28,559,295) ($45,867,083) ($41,111,311) ($45,392,654)
Total ($28,559,295) ($45,867,083) ($41,111,311) ($45,392,654)
Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
Expenses ($28,559,295) ($45,867,083) ($41,111,311) ($45,392,654)
Capital Outlay ($300,000) ($350,000) ($300,000)
Commodities ($2,102,454) ($2,073,685) ($2,539,551) ($2,464,344)
Contractual ($12,591,439) ($10,366,591) ($11,673,653) ($12,908,950)
Debt ($8,570,470) ($8,813,347) ($11,724,199) ($13,892,026)
Other Payments ($32,894) ($17,915,584) ($7,864,110) ($8,696,000)
Personnel ($5,262,039) ($6,397,876) ($6,959,798) ($7,131,334)
Total ($28,559,295) ($45,867,083) ($41,111,311) ($45,392,654)
Changes from 2025 Budget
→ Increase in treatment chemical costs of 15%
→ Debt is directly related to existing debt and ensure current obligations are met while new debt is added
with revenue bonds
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UTILITIES: WASTEWATER
Accomplishments
*(2025 metrics are through May 31, 2025)
→ Sanitary Sewer mains cleaned
2024 - 1,004,812 LF
2025* - 172,069 LF YTD
→ Sanitary Sewer mains replaced or rehabilitated
2025* - 6,000 LF YTD
→ Biosolids Processed
2024 - 20,487.50 tons
2025* - 5,666.00 tons
→ Biosolids Reused
2024 - 21,733.20 tons
2025* - 4,230.71 tons
→ Reduced called regarding wastewater odor by 8%
Performance Measures
Performance Measure 2022 2023 2024 Target
Linear footage of 6” to 15” gravity 974949 813927 1.005M 1.12M
mains cleaned
Linear Feet of sanitary sewer mains 18368 5630 0 17000
replaced or rehabilitated per year
Number of bypass events over 8 4 1 0 0
hours without secondary treatment
Number of occurrences resulting in 20 4 76 0
Notice of Violation
Response time to customer calls 0.995 0.98 0.9325 1
(percentage)
Number of gallons of wastewater 6.6B 5.2B 4.075B N/A
treated
The number of system back-up calls N/A 210 212 N/A
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UTILITIES: WASTEWATER
Goals
→ Rehabilitation of the Grant Jefferson and Shunga Pump States & Force Mains
→ Complete Plant modifications at North Topeka Wastewater Treatment Plant
→ Increase biosolids processing by 3%
→ Increase land application by 5%
→ Maintain Compliance with city NPDES Permit Requirements
→ Adhere to State and Federal regulations and The Clean Water act, regarding the treatment and release
of wastewater
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MISC. NON-DEPARTMENTAL
The Non-Departmental budget within the City's General Fund exists primarily to post expenses that are citywide in
nature and not generated through the actions of a specific department
Department Budget History
Fund Search 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
101 - General Fund ($5,032,312) ($4,083,688) ($4,428,652) ($15,579,852)
Misc. Non - Departmental ($2,181,061) ($1,337,748) ($1,004,281) ($12,915,852)
Prisoner Care ($945,977) ($800,000) ($1,100,000) ($1,500,000)
Social Service Grants ($546,708) ($752,379) ($752,500) ($590,000)
Cemeteries ($222,535) ($295,000) ($295,000) ($294,000)
Topeka Performance Center ($404,340) ($718,561) ($721,861) ($150,000)
Franchise Fee Program ($100,000) ($180,000) ($130,010) ($130,000)
Equipment & Improv Nondept $60,000
Non Departmental - Hotel ($691,691) ($425,000)
Total ($5,032,312) ($4,083,688) ($4,428,652) ($15,579,852)
Main Type 2023 Actuals 2024 Budget 2025 Budget 2026 Budget
Expenses ($5,032,312) ($4,083,688) ($4,428,652) ($15,579,852)
Contractual ($4,377,750) ($4,258,551) ($6,241,949) ($15,474,852)
Other Payments ($239,630) ($1,600,000) ($232,000) ($105,000)
Personnel $1,774,863 $2,470,297
Capital Outlay ($101,392) $0
Commodities ($313,539) ($425,000) $0
Total ($5,032,312) ($4,083,688) ($4,428,652) ($15,579,852)
Changes from 2026 Budget
→ See next page for itemized list of expenses for FY2026
→ Vacancy Credit is no longer posted within this cost center; rather it is reflected in specific department
budgets
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MISC. NON-DEPARTMENTAL
Itemized List of 2026 Non-Departmental Expenses
Below are list of material expenditures in the Misc. Non-Departmental Expense Budget:
→ Cemeteries: $294,000
→ SNCO Prisoner Care: $1,500,000
→ TPAC Contract: $150,000
→ Social Service Grants with United Way Administration: $425,000
→ PARS/Safe Streets: $45,750
→ Kansas Children's Services: $60,000
→ YWCA Northeast Kansas: $40,000
→ Lineage Expense: $175,000
→ IT Allocation for General Fund: $5,077,637
→ Facilities Allocation for General Fund: $3,715,965
→ Insurance Allocation for General Fund: $1,366,731
→ League of Kansas Municipalities: $42,000
→ GTP: $14,000
→ Pocket Park Maintenance: $61,366
→ Intelli-Time: $107,500
→ ArtsConnect: $30,000
→ NOTO: $50,000
→ Downtown Topeka Redevelopment Grant: $150,000
→ Lawson License: $530,000
→ SAAS Fees: $697,894
→ Eviction Defense Contract: $88,000
→ Property Tax Rebate Program with CRC: $250,000
→ Franchise Fees Rebate with CRC: $130,010
→ CID Payments: $354,760
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FUNDS SUMMARY
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101 - GENERAL FUND
The General Fund is the City of Topeka’s primary operating fund. It finances a number of departments such
as City Council, Mayor, Police, Fire, Executive, Public Works, and various others. The General Fund receives
the largest portion of the mill levy to support various services throughout the City.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
101 - General Fund $23,028,432 $23,028,432 $19,975,720
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $116,085,443 $114,928,383 $127,570,992 $132,985,265
Sales Tax $39,013,156 $39,894,883 $40,569,000 $41,710,350
Ad Valorem Tax $35,597,172 $36,296,391 $38,251,392 $43,779,757
Franchise Fees $15,228,457 $15,165,089 $14,331,161 $16,189,547
Miscellaneous $624,443 $557,428 $10,984,459 $8,130,349
PILOTS $7,930,388 $5,968,062 $5,937,664 $6,787,247
Fees For Service $4,359,686 $4,484,446 $4,426,854 $4,568,000
Investments from Interest $4,946,208 $3,859,768 $4,335,000 $2,900,000
Motor Vehicle $3,201,631 $3,487,228 $3,309,405 $3,657,389
Licenses & Permits $1,719,408 $1,854,731 $1,781,757 $1,829,164
Intergovernmental Revenue $1,447,474 $1,435,498 $1,492,050 $1,469,962
Fines $1,233,003 $1,158,708 $1,275,000 $1,190,000
Municipal Court $510,974 $488,155 $537,250 $478,500
Special Assessments $273,444 $277,996 $340,000 $295,000
Expenses ($116,007,107) ($118,403,646) ($127,570,984) ($132,985,265)
Debt ($656,420) ($242,481)
Other Payments ($10,994,307) ($3,793,149) ($232,100) ($105,100)
Capital Outlay ($881,250) ($778,415) ($1,184,166) ($1,354,033)
Commodities ($3,604,065) ($4,531,750) ($4,225,719) ($3,476,650)
Contractual ($19,386,530) ($23,291,850) ($25,137,226) ($27,049,692)
Personnel ($80,484,535) ($85,766,003) ($96,791,772) ($100,999,790)
Total $78,336 ($3,475,264) $9 $0
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102 - UNASSIGNED RESERVE FUND
The City shall maintain a minimum unassigned fund balance equal to fifteen percent (15%) of the General
Fund revenues and a target unassigned fund balance of twenty percent (20%) of the General Fund
revenues. In the event that the unassigned fund balance exceeds twenty percent (20%) at the end of the
fiscal year, those excess funds shall be moved to the Unassigned Reserve Fund.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
102 - Unassigned Reserve Fund $13,843,107 $4,484,552 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $11,706,274 $4,134,894
Miscellaneous $11,706,274 $4,134,894
Expenses ($1,998,061) ($15,374,383) ($6,500,000)
Other Payments ($1,998,061) ($15,374,383) ($6,500,000)
Total $11,706,274 $2,136,833 ($15,374,383) ($6,500,000)
Notable Information
→ The City plans on using unassigned reserves to supplement the general fund operating budget for
FY26.
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216 - DOWNTOWN BUSINESS DIST.
The Downtown Business Improvement fund accounts for assessments that are levied against tenants within
the downtown business improvement district.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
216 - Downtown Bus Improv Dist $60,972 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $178,715 $125,784 $184,920 $203,011
Special Assessments $178,666 $173,465 $184,920 $203,011
Miscellaneous $48 $0
Investments from Interest $0 ($47,681) $0
Expenses ($194,957) ($164,176) ($203,011) ($203,011)
Contractual ($194,957) ($164,176) ($203,011) ($203,011)
Total ($16,242) ($38,392) ($18,091) $0
Notable Information
→ No material changes in FY26 budget
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217 - TOPEKA TOURISM IMPROV.
The Tourism Business Improvement fund accounts for assessments that are levied against lodging facilities
within the City of Topeka to provide for improvements and promotion of the downtown plaza development
area.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
217 - Topeka Tourism Bid ($277) $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $369,551 $352,197 $384,333 $352,200
Special Assessments $369,551 $352,197 $384,333 $352,200
Expenses ($369,397) ($356,781) ($379,247) ($352,200)
Contractual ($369,397) ($356,781) ($379,247) ($352,200)
Total $154 ($4,584) $5,086 $0
Notable Information
→ No material changes in FY26 budget
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218 - NOTO BUSINESS IMPROV.
The NOTO Improvement fund accounts for assessments that are levied against tenants within the NOTO
business improvement district.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
218 - Noto Business Improve District $14,600 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $12,650 $12,700 $15,000 $17,000
Special Assessments $13,050 $17,500 $15,000 $17,000
Investments from Interest ($400) ($4,800)
Expenses ($5,006) ($5,744) ($15,000) ($17,000)
Contractual ($5,006) ($5,744) ($15,000) ($17,000)
Total $7,644 $6,956 $0 $0
Notable Information
→ No material changes in FY26 budget
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227 - COURT TECHNOLOGY FUND
The Court Technology fund collects fees in addition to existing mandatory court costs for upgrading the
court’s electronic records and payment system.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
227 - Court Technology Fund $239,730 $225,730 $730
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $26,332 $25,442 $25,000 $25,000
Municipal Court $26,332 $25,442 $25,000 $25,000
Expenses ($44,013) ($26,035) ($70,000) ($250,000)
Contractual ($43,712) ($23,164) ($45,000) ($45,000)
Commodities ($967) ($5,000) ($185,000)
Capital Outlay ($302) ($1,904) ($20,000) ($20,000)
Total ($17,681) ($593) ($45,000) ($225,000)
Notable Information
→ The Court Technology Fund will partially pay for the Tyler Digi-Ticket System
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228 - SPECIAL ALCOHOL FUND
The Special Alcohol fund is collected and distributed in accordance with state statute K.S.A. 79-41a04.
Revenues come from a 10% tax on the sale of liquor and must be spent towards drug and alcohol abuse
programs.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
228 - Special Alcohol Program $225,883 $225,883 $225,883
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $723,737 $717,749 $746,025 $734,996
Intergovernmental Revenue $723,737 $717,749 $746,025 $734,996
Expenses ($567,661) ($695,927) ($746,025) ($734,996)
Contractual ($567,661) ($695,927) ($746,025) ($734,996)
Total $156,076 $21,822 $0 $0
Notable Information
→ No material changes in FY26 budget
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229 - ALCOHOL DRUG & SAFETY FUND
The Alcohol and Drug Safety fund receives revenue through Municipal Court fees and supports the probation
officer who interacts directly with alcohol and drug safety cases.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
229 - Alcohol & Drug Safety $9,171 $25,428 $42,062
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $16,936 $10,976 $22,000 $22,000
Municipal Court $16,936 $10,976 $22,000 $22,000
Expenses ($115,786) ($9,275) ($5,743) ($5,166)
Personnel ($111,532) ($5,772) $669
Contractual ($1,179) ($2,646) ($1,143) ($1,235)
Commodities ($3,075) ($857) ($4,600) ($4,600)
Total ($98,850) $1,701 $16,257 $16,834
Notable Information
→ No material changes in FY26 budget
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232 - LAW ENFORCEMENT FUND
This fund was established for collecting revenues through donations, federal monies, license fees, warrant
fees, and Municipal Court fees. The purpose is to subsidize crime prevention activities including training,
canine and officer equipment, and prevention programs.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
232 - Law Enforcement $1,583,390 $1,265,810 $903,333
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $459,915 $325,313 $189,000 $189,000
Municipal Court $20,439 $18,384 $20,000 $20,000
Miscellaneous $204,694 $94,511 $20,000 $20,000
Licenses & Permits $17,500 $15,000 $17,500 $17,500
Investments from Interest $102,309 $122,585 $36,500 $36,500
Intergovernmental Revenue $24,750 $563 $5,000 $5,000
Fines $90,223 $74,271 $90,000 $90,000
Expenses ($463,750) ($497,913) ($551,477) ($551,477)
Debt ($26,614) $0
Contractual ($306,239) ($320,844) ($518,588) ($518,588)
Commodities ($29,720) ($24,477) ($32,889) ($32,889)
Capital Outlay ($101,176) ($152,592) $0
Total ($3,835) ($172,599) ($362,477) ($362,477)
Notable Information
→ No material changes in FY26 budget
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236 - SPECIAL LIABILITY FUND
The Special Liability fund is utilized to defend the City in court for cases, such as workers compensation, and
claims against the City.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
236 - Special Liability $2,996,713 $2,472,923 $1,954,970
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $1,164,897 $1,253,948 $1,059,376 $1,121,832
PILOTS $4,220 $5,923 $3,000 $3,000
Motor Vehicle $85,626 $86,393 $79,229 $87,218
Investments from Interest $194,829 $194,519 $0
Ad Valorem Tax $880,221 $967,113 $977,147 $1,031,614
Expenses ($1,015,460) ($1,501,796) ($1,536,185) ($1,639,785)
Personnel ($706,582) ($577,525) ($773,296) ($855,835)
Contractual ($304,940) ($918,911) ($755,889) ($776,950)
Commodities ($3,938) ($5,360) ($7,000) ($7,000)
Total $149,436 ($247,849) ($476,809) ($517,953)
Notable Information
→ No material changes in FY26 budget
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271 - TRANSIENT GUEST TAXES
These funds account for revenues received from a transient guest tax imposed on hotel and motel room
rentals. This tax is utilized for the promotion of conventions and tourism in the City of Topeka.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
271 - Transient Guest Tax $57,244 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $2,347,597 $2,238,852 $2,972,974 $2,375,000
Transient Guest Tax $2,347,597 $2,238,852 $2,972,974 $2,375,000
Expenses ($2,347,597) ($2,233,723) ($2,018,469) ($2,375,000)
Other Payments ($229,148) ($218,533) ($236,022) ($230,000)
Contractual ($2,118,449) ($2,015,189) ($1,782,447) ($2,145,000)
Total $0 $5,130 $954,505 $0
Notable Information
→ No material changes in FY26 budget
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272 - TRANSIENT GUEST TAXES Soccer
This fund accounts for revenues received from transient guest tax and pays towards improvements at
Sunflower Soccer.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
272 - Tgt - Sunflower Soccer $702,779 $431,440 $617,479
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $478,031 $454,169 $602,920 $475,000
Transient Guest Tax $478,031 $454,169 $602,920 $475,000
Expenses ($283,313) ($282,880) ($294,254) ($288,961)
Contractual ($283,313) ($282,880) ($294,254) ($288,961)
Total $194,718 $171,289 $308,666 $186,039
Notable Information
→ No material changes in FY26 budget
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273 - TRANSIENT GUEST TAXES (NEW)
This fund accounts for revenues received from transient guest tax and distributes funds to four community
entities.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
273 - Transient Guest Tax (New) $93,553 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $458,296 $437,067 $580,381 $475,000
Transient Guest Tax $458,296 $437,067 $580,381 $475,000
Expenses ($468,903) ($409,578) ($482,970) ($475,000)
Contractual ($468,903) ($409,578) ($482,970) ($475,000)
Total ($10,608) $27,488 $97,411 $0
Notable Information
→ This fund is building up a fund balance since Evel Knievel no longer receives TGT disbursements; the
Governing Body opted to dedicate all future TGT revenue generation toward Evel Knievel to be used to
build an ice rink at Evergy Plaza.
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274-275 - COUNTYWIDE HALF CENT SALES TAX
This fund tracks sales tax being received from the state and transferred to the Joint Economic Development
Organization (JEDO) for the funding of economic development and countywide infrastructure as authorized
by voters in April of 2016.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
275 - 0.5% Sales Tax (Jedo Proj) $21,116,143 $21,684,346 $23,826,450
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $19,898,235 $22,128,576 $19,716,324 $21,945,170
Sales Tax $19,142,062 $20,879,968 $19,716,324 $21,945,170
Investments from Interest $756,172 $1,248,609
Expenses ($18,964,469) ($14,157,767) ($21,754,806) ($22,502,811)
Contractual ($18,964,179) ($14,157,767) ($21,753,806) ($22,501,811)
Capital Outlay ($290) ($1,000) ($1,000)
Total $933,766 $7,970,809 ($2,038,482) ($557,641)
Notable Information
→ Project concepts that are beginning include: SW Huntoon St. - Gage Blvd. to Harrison St. and SW
Topeka Blvd. -15th - 21st St.
→ The fund balance remains high due to delays in the 17th Street Project. Currently, no major projects
funded by the Countywide Half-Cent Sales Tax are under construction, contributing to the continued
growth of the fund balance
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276 - FEDERAL FUNDS EXCHANGE
Federal Funds Exchange is a voluntary program that allows local agencies to trade all or part of its federal fund
allocation in a specific federal fiscal year with the Kansas Department of Transportation (KDOT) in exchange for state
transportation dollars. The available funds are determined annually by KDOT for use on specific types of transportation
improvement projects including, but not limited to, roadway construction, reconstruction, and pavement preservation.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
276 - Federal Funds Exchange $610,948 $205,976 $320,976
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $1,738,080 $1,557,504 $1,600,000 $1,665,000
Investments from Interest $195,366 ($18,744) $15,000
Intergovernmental Revenue $1,542,714 $1,576,248 $1,600,000 $1,650,000
Expenses ($499,400) ($4,355,000) ($2,215,000) ($1,550,000)
Other Payments ($499,400) ($4,355,000) ($2,215,000) ($1,550,000)
Total $1,238,680 ($2,797,496) ($615,000) $115,000
Notable Information
→ Projects include annual bridge maintenance program, SW Fairlawn RD. - 28th St. to 23rd St., and SE
Sardou Avenue over Union Pacific Railroad, and various improvements across multiple bridges
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286 - RETIREMENT RESERVE FUND
The Retirement Reserve fund provides revenues for and absorbs those accrued sick leave, vacation, and
other related costs of City employees upon their retirement.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
286 - Retirement Reserve $5,596,341 $6,672,149 $3,068,207
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $2,177,006 $2,348,346 $1,930,000 $30,000
Investments from Interest $153,354 $213,880 $30,000 $30,000
Fees For Service $2,023,652 $2,134,465 $1,900,000 $0
Expenses ($1,492,940) ($1,137,818) ($1,127,170) ($3,633,742)
Personnel ($1,475,346) ($1,120,287) ($1,110,000) ($1,633,742)
Other Payments ($2,000,000)
Contractual ($17,594) ($17,532) ($17,170)
Total $684,066 $1,210,527 $802,830 ($3,603,742)
Notable Information
→ The City will not transfer any revenue into this fund for 2026 since there is a large fund balance.
Additionally, the City will transfer $2m from this fund into the Special Highway Fund for FY26.
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289 - HISTORIC ASSET FUND
Prior to 2017, this fund provided funding for acquisitions, rehabilitation, and preservation of historical landmarks or
historic resources located within the City. The funding source was Transient Guest Tax (TGT). The allocation from TGT
expired in 2016, so the only funds spent will be carried over from prior year grants.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
289 - Historic Asset Tourism $29,711 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Expenses ($12,930) ($29,711)
Contractual ($12,930) ($29,711)
Total ($12,930) ($29,711)
Notable Information
→ No material changes in FY25 budget
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291 - SPECIAL HIGHWAY FUND
The Special Highway fund receives the motor fuel taxes from the State of Kansas and pays for street
improvements and staffing to maintain those assets throughout the City.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
291 - Special Street Repair $2,331,580 $188,836 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $5,711,469 $5,634,311 $5,204,250 $7,503,130
Miscellaneous $28,769 $17,790 $25,000 $2,012,500
Investments from Interest $184,182 $47,862 $0
Intergovernmental Revenue $5,498,518 $5,568,660 $5,179,250 $5,490,630
Expenses ($6,165,267) ($6,891,912) ($8,274,449) ($7,781,698)
Personnel ($3,257,167) ($3,876,875) ($4,554,304) ($4,740,172)
Other Payments ($500,000) $0
Debt $0
Contractual ($1,449,995) ($1,948,317) ($2,148,045) ($1,389,426)
Commodities ($758,158) ($1,066,720) ($1,572,100) ($1,652,100)
Capital Outlay ($199,947) $0
Total ($453,798) ($1,257,600) ($3,070,199) ($278,568)
Notable Information
→ The Special Highway Tax is projected to be over encumbered in 2026 due to flat revenue vs. rising
commodity and personnel cost. There will be a $2m infusion from the Retirement Reserve into the Special
Highway Fund.
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292 - CITYWIDE HALF-CENT SALES TAX
The Citywide Half-Cent Sales Tax fund provides for street improvements on existing streets, gutter, curbs,
sidewalks, alleys, and street lighting . This sales tax was approved by voters. This report reflects actual
dollars expended year to date and does not include encumbered funds or prior obligations.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
292 - Sales Tax Street Maint $39,812,281 $34,759,722 $27,738,979
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $20,811,318 $21,610,455 $20,511,907 $21,447,280
Sales Tax $19,506,578 $19,947,441 $20,481,907 $20,957,280
Miscellaneous $25,615 $27,587 $30,000 $40,000
Investments from Interest $1,278,930 $1,635,427 $450,000
Fees For Service $195 $0
Expenses ($17,440,245) ($18,491,826) ($28,124,454) ($28,468,024)
Personnel ($291,039) ($201,512) ($624,744) ($798,924)
Contractual ($16,965,940) ($18,015,589) ($27,209,710) ($27,319,100)
Commodities ($183,266) ($274,726) ($270,000) ($330,000)
Capital Outlay ($20,000) ($20,000)
Total $3,371,073 $3,118,629 ($7,612,547) ($7,020,743)
Notable Information
→ Projects the 50/50 Sidewalk Program, 2026 Pavement Management Program, 2026 Alley Repair
Program, 2026 Curb and Gutter Program, and 2026 Street Lighting Program
→ Fund balances do not account for future project commitments that have not yet been formally
allocated.
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299 - AFFORDABLE HOUSING TRUST
A special revenue fund established in 2020 to account for revenue and expenses related to affordable
housing
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
299 - City Donations And Gifts $1,073,675 $1,073,675 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $249,800 $75,000
Miscellaneous $249,800
Investments from Interest $75,000
Expenses ($1,125) ($999,800) ($1,073,675)
Other Payments ($999,800) ($1,073,675)
Commodities ($1,125)
Total $249,800 $73,875 ($999,800) ($1,073,675)
Notable Information
→ No material changes in FY26 budget
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301 - DEBT SERVICE FUND
The Debt Service fund pays for the general obligation and revenue bonds, excluding utilities, that the City has
incurred. This fund pays these expenses by levying taxes, special assessments, making transfers, and
receiving STAR bond sales tax revenue.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
301 - Debt Service $18,490,145 $17,928,726 $12,926,820
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $22,275,286 $23,509,184 $19,316,996 $16,393,815
Special Assessments $3,317,495 $3,429,971 $3,230,000 $3,029,719
Sales Tax $217,894 $276,284 $144,000 $144,000
PILOTS $66,432 $93,208 $75,000 $85,000
Motor Vehicle $1,739,899 $1,373,935 $1,248,264 $988,470
Miscellaneous $1,977,346 $1,560,208 $240,000 $0
Investments from Interest $646,589 $848,246 $125,000 $175,000
Intergovernmental Revenue $413,881 $646,923 $250,000 $250,000
Ad Valorem Tax $13,895,751 $15,280,409 $14,004,732 $11,721,626
Expenses ($20,558,785) ($20,232,030) ($21,611,803) ($21,395,721)
Debt ($20,343,399) ($20,028,400) ($21,386,803) ($21,129,721)
Contractual ($215,385) ($203,630) ($225,000) ($266,000)
Total $1,716,501 $3,277,154 ($2,294,807) ($5,001,906)
Notable Information
→ Debt Service Fund Mill Levy is planned to be 7.717. It was lowered in order to spent down the past
built up fund balance.
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220, 402, 403, 405 - TAX INCREMENT FINANCING
The Tax Increment Financing fund was established to monitor the amount of property and sales taxes
received for tax increment financing (TIF) districts created for redevelopment of blighted areas. Areas include
College Hill, Wheatfield Village, Sherwood Crossing, and South Topeka.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
402 - Tif - Sherwood Crossing $0 $0 $0
403 - Tif - Wheatfield $0 $0 $0
405 - South Topeka Tif $0 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $693,518 $1,017,879 $901,000 $1,065,000
Ad Valorem Tax $693,518 $1,017,879 $901,000 $1,065,000
Expenses ($424,117) ($967,699) ($901,000) ($1,065,000)
Other Payments ($2,200) ($2,527) ($251,000) ($5,000)
Contractual ($421,917) ($965,172) ($650,000) ($1,060,000)
Total $269,401 $50,180 ($0) $0
Notable Information
→ No material changes in FY26 budget
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294, 295, 296, 297, 298, 400, 401, 404, 406 - :COMMUNITY
IMPROVEMENT DISTRICTS
The Community Improvement District fund provides for the use of public financing for projects within a
prescribed district to strengthen economic development, employment opportunities, enhance tourism, or
upgrade older real estate.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
294 - Cid - Holliday Square $0 $0 $0
295 - Cid - 12Th & Wanamaker $0 $0 $0
296 - Cid - Cyrus Hotel $0 $0 $0
297 - Cid - Se 29Th $0 $0 $0
298 - Wheatfield Fund $0 $0 $0
400 - Economic Development $0 $0 $0
401 - Sherwood Cid $0 $0 $0
404 - Cid - Downtown Ramada Inn $0 $0 $0
406 - Cid - South Topeka $0 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $1,549,377 $1,626,964 $1,615,321 $1,700,000
Sales Tax $1,549,377 $1,626,964 $1,615,321 $1,700,000
Expenses ($1,696,219) ($1,649,173) ($1,619,832) ($1,700,000)
Contractual ($1,696,219) ($1,649,173) ($1,619,832) ($1,700,000)
Total ($146,841) ($22,210) ($4,511) $0
Notable Information
→ No material changes in FY26 budget
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407 - EASTEGATE RHID
The Kansas Reinvestment Housing Incentive District (RHID) program was to designed to aid cities, counties,
and developers in building houses within Kansas communities by assisting in the financing of eligible
improvements through the incremental increase in real property taxes created by a housing development.
The first approved RHID is Eastgate Subdivision No. 4.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
407 - Eastgate #4 Rhid $0 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $50,000 $50,000
Ad Valorem Tax $50,000 $50,000
Expenses ($50,000) ($50,000)
Other Payments ($50,000) ($50,000)
Total $0 $0
Notable Information
→ No material changes in FY26 budget
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500 - TOPEKA METRO
The Topeka Metropolitan Transit Authority provides bus service within the Topeka city limits and works with
other organizations to meet mass transit needs.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
500 - Metro Trans Authority $0 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $5,983,690 $6,532,718 $6,658,710 $6,993,044
PILOTS $26,027 $36,528 $25,000 $37,000
Motor Vehicle $528,836 $532,848 $514,923 $538,235
Ad Valorem Tax $5,428,826 $5,963,342 $6,118,787 $6,417,809
Expenses ($5,983,690) ($6,532,718) ($6,658,710) ($6,993,044)
Contractual ($5,983,690) ($6,532,718) ($6,658,710) ($6,993,044)
Total $0 $0 $0 $0
Notable Information
→ Topeka Metro is keeping their mill levy flat @ 4.20.
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601- PUBLIC PARKING FUND
The Parking fund supports all on-street and garage parking that the City owns. Revenues are utilized to
support ongoing maintenance and debt service payments of the parking garages.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
601 - Public Parking $1,057,079 $878,561 $467,290
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $3,662,896 $2,505,021 $2,461,570 $2,746,010
Miscellaneous $1,200,560 $21,806 $14,000 $14,000
Investments from Interest $91,702 $54,197 $0
Fines $194,980 $194,524 $225,000 $225,000
Fees For Service $2,175,655 $2,234,494 $2,222,570 $2,507,010
Expenses ($3,360,066) ($3,449,216) ($3,462,690) ($3,157,281)
Personnel ($690,765) ($658,612) ($657,808) ($819,733)
Other Payments ($659,196) ($612,095) ($659,196)
Debt ($192,212) ($921,842) ($620,602) ($622,463)
Contractual ($1,695,445) ($1,164,633) ($1,401,551) ($1,585,917)
Commodities ($24,303) ($101,669) ($39,233) ($44,869)
Capital Outlay ($98,144) $9,635 ($84,300) ($84,300)
Total $302,830 ($944,194) ($1,001,120) ($411,271)
Notable Information
→ No material changes in FY26 budget
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613 - INFORMATION TECHNOLOGY
The information technology needs of the City are funded through this internal service fund.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
613 - Information Technology ($793,456) ($396,545) ($46,481)
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $4,134,913 $5,970,956 $6,957,278 $7,281,070
Miscellaneous $568 $225 $0
Franchise Fees $34,552 $34,352 $34,351 $34,351
Fees For Service $4,099,793 $5,936,379 $6,922,927 $7,246,719
Expenses ($5,037,524) ($7,666,532) ($6,702,768) ($6,931,006)
Personnel ($2,047,283) ($3,653,979) ($3,127,063) ($3,352,285)
Other Payments ($3,421) ($3,135) $0
Debt ($762,894) ($995,467)
Contractual ($2,154,383) ($2,984,201) ($3,499,645) ($3,386,919)
Commodities ($22,641) ($28,902) ($76,060) ($6,802)
Capital Outlay ($46,902) ($848) ($185,000)
Total ($902,611) ($1,695,576) $254,510 $350,064
Notable Information
→ No material changes in FY26 budget
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614 - FLEET FUND
The Fleet fund pays for maintenance and repair of all City vehicles.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
614 - Fleet Management $2,223,037 $2,103,359 $2,661,265
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $2,554,209 $2,905,620 $3,039,000 $2,868,541
Miscellaneous $216,163 $14,824 $5,000
Fees For Service $2,338,046 $2,890,796 $3,039,000 $2,863,541
Expenses ($2,401,915) ($2,597,423) ($3,664,128) ($2,310,635)
Personnel ($1,728,970) ($1,713,009) ($2,001,726) ($2,049,815)
Other Payments ($228,015) $2,333
Debt ($1,948) ($1,863)
Contractual ($460,643) ($623,862) ($670,058) ($177,977)
Commodities ($57,012) ($80,090) ($92,344) ($82,844)
Capital Outlay $74,672 ($180,932) ($900,000)
Total $152,295 $308,198 ($625,128) $557,906
Notable Information
→ No material changes in FY26 budget
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615 - FACILITIES FUND
The Facilities fund pays for all maintenance of facilities throughout the City of Topeka.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
615 - Facilities Operations ($845,336) ($158,519) $343,835
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $1,440,838 $3,878,840 $3,520,000 $4,058,042
Miscellaneous $11,821 $10,249 $2,500
Fees For Service $1,429,017 $3,868,591 $3,520,000 $4,055,542
Expenses ($3,013,444) ($3,541,047) ($3,509,272) ($3,555,688)
Personnel ($1,059,970) ($720,139) ($1,083,858) ($1,141,710)
Other Payments $42,300 $50,442 $39,500 ($500)
Contractual ($1,897,459) ($2,836,947) ($2,385,414) ($2,362,478)
Commodities ($138,740) ($130,051) ($79,500) ($51,000)
Capital Outlay $40,425 $95,648 $0
Total ($1,572,606) $337,792 $10,728 $502,354
Notable Information
→ No material changes in FY26 budget
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621 - WATER FUND
The Water fund supports all water operations throughout the City and surrounding areas. Fees for Service are
the primary revenue for the Water fund, and expenses are utilized for operations, capital improvements, and
debt service.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
621 - Water Utility $17,105,007 $15,721,730 $14,054,172
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $55,141,766 $55,416,036 $55,145,100 $60,613,500
Miscellaneous $6,959,914 $1,738,168 $1,242,600 $1,299,700
Investments from Interest $1,557,111 $2,649,815 $625,500 $677,600
Fees For Service $46,624,741 $51,028,053 $53,277,000 $58,636,200
Expenses ($42,482,561) ($52,640,306) ($56,528,377) ($62,286,091)
Personnel ($8,226,252) ($8,633,373) ($11,604,432) ($11,616,350)
Other Payments ($1,799,157) ($7,395,579) ($8,007,100) ($11,427,100)
Debt ($11,307,789) ($12,415,223) ($13,592,479) ($13,386,169)
Contractual ($11,595,693) ($12,280,539) ($12,816,876) ($14,107,235)
Commodities ($9,553,671) ($11,915,592) ($10,107,490) ($11,349,237)
Capital Outlay ($400,000) ($400,000)
Total $12,659,206 $2,775,731 ($1,383,277) ($1,672,591)
Notable Information
→ No material changes in FY26 budget
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623 - STORM WATER FUND
The Stormwater fund supports all stormwater operations throughout the City. Fees for service serve as the
primary revenue for the stormwater fund, and expenses are utilized for operations and capital improvement
projects.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
623 - Stormwater Utility $5,995,850 $4,575,626 $4,038,213
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $11,876,617 $12,870,716 $11,307,000 $12,096,200
Miscellaneous $553,719 $430,282 $55,200
Investments from Interest $807,955 $934,750 $116,000 $162,800
Fees For Service $10,514,944 $11,505,685 $11,191,000 $11,878,200
Expenses ($10,072,443) ($13,180,039) ($12,727,224) ($12,633,611)
Personnel ($1,719,117) ($1,660,645) ($2,453,056) ($2,346,060)
Other Payments ($3,000,000) ($6,165,000) ($4,786,200) ($3,904,300)
Debt ($1,910,144) ($2,492,533) ($2,567,519) ($2,586,555)
Contractual ($3,132,486) ($2,490,720) ($2,361,487) ($2,916,533)
Commodities ($310,696) ($370,277) ($258,961) ($380,163)
Capital Outlay ($865) ($300,000) ($500,000)
Total $1,804,175 ($309,323) ($1,420,224) ($537,411)
Notable Information
→ No material changes in FY26 budget
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625 - WASTEWATER FUND
The Wastewater fund supports all wastewater operations throughout the City. Fees for services serve as the
primary revenue for the wastewater fund, and expenses are utilized for operations, capital improvement
projects, and debt service.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
625 - Wastewater Fund $20,147,185 $20,744,099 $19,752,344
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $39,469,335 $42,824,063 $41,708,225 $44,400,900
Special Assessments $72,884 $76,743 $65,000
Miscellaneous $1,900,403 $193,269 $4,300 $4,300
Licenses & Permits $70,232 $125,076 $70,000
Investments from Interest $2,355,543 $4,078,178 $540,000 $493,500
Fees For Service $35,070,272 $38,350,797 $41,028,925 $43,903,100
Expenses ($41,706,640) ($53,521,430) ($41,111,311) ($45,392,654)
Personnel ($5,262,039) ($5,573,408) ($6,959,798) ($7,131,334)
Other Payments ($18,443,849) ($24,081,180) ($7,864,110) ($8,696,000)
Debt ($3,351,089) ($10,558,525) ($11,724,199) ($13,892,026)
Contractual ($12,591,439) ($12,100,588) ($11,673,653) ($12,908,950)
Commodities ($2,137,414) ($2,393,501) ($2,539,551) ($2,464,344)
Capital Outlay $79,189 $1,185,772 ($350,000) ($300,000)
Total ($2,237,305) ($10,697,366) $596,914 ($991,754)
Notable Information
→ No material changes in FY26 budget
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640 - PROPERTY & VEHICLE INSURANCE
This fund is one of the City's Risk Funds. The Property and Vehicle Insurance fund is responsible for
maintaining the City's property and vehicle insurance. In 2024, the City made the decision to become self-
insured for vehicle insurance.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
640 - Property & Vehicle Insurance $799,625 $162,280 $331,032
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $2,793,262 $2,780,224 $3,000,000 $4,070,252
Miscellaneous $55,801 $62,364 $0
Investments from Interest $51,760 ($9,586) $0
Fees For Service $2,685,700 $2,727,446 $3,000,000 $4,070,252
Expenses ($2,724,191) ($3,222,675) ($2,939,841) ($3,901,500)
Contractual ($2,722,617) ($3,220,259) ($2,939,841) ($3,876,500)
Commodities ($1,574) ($2,416) ($25,000)
Total $69,071 ($442,451) $60,159 $168,752
Notable Information
→ No material changes in FY26 budget
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641 - WORKERS COMP FUND
This fund is one of the City's Risk Funds. The Workers Compensation Self Insurance fund is responsible for
the workers compensation claims that the City receives.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
641 - Workers Comp Self Ins $13,366,552 $14,968,591 $11,308,791
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $3,679,364 $3,830,732 $3,146,224 $200,000
Miscellaneous $103,191 $11,220 $0
Investments from Interest $687,076 $777,354 $200,000
Fees For Service $2,889,096 $3,042,158 $3,146,224 $0
Expenses ($2,637,560) ($1,532,629) ($2,434,217) ($3,859,800)
Personnel ($380,569) ($220,496) ($289,194) $200
Other Payments ($1,750,000)
Contractual ($2,254,451) ($1,310,504) ($2,140,023) ($2,105,000)
Commodities ($2,539) ($1,629) ($5,000) ($5,000)
Total $1,041,804 $2,298,103 $712,007 ($3,659,800)
Notable Information
→ Due to a built-up fund balance from prior years, no additional revenues will be transferred into this
fund. Additionally, there will be a transfers of $1,750,000 from the Workers Comp Fund into the Health
Insurance Fund for 2026.
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642 - HEALTH INSURANCE FUND
This is one of the City's Risk Funds. The Group Health Insurance fund is responsible for the health insurance
provided by the City of Topeka.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
642 - Group Health Insurance $3,650,875 $44,325 $1,029,418
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $13,387,101 $15,574,715 $16,146,000 $22,179,007
Miscellaneous $9,315 $10,942 $5,000 $2,230,000
Investments from Interest $308,006 $170,001 $0
Fees For Service $13,069,780 $15,393,771 $16,141,000 $19,949,007
Expenses ($15,070,873) ($17,258,753) ($17,657,459) ($22,296,882)
Personnel ($293,695) ($201,508) ($250,788) $200
Contractual ($14,773,488) ($17,053,962) ($17,402,771) ($22,293,282)
Commodities ($3,689) ($3,283) ($3,900) ($3,800)
Total ($1,683,772) ($1,684,038) ($1,511,459) ($117,876)
Notable Information
→ Health Insurance increases expected to be 16% for this budget cycle. There will be a $2.2m infusion
via transfers from the Workers Comp Fund and Risk Reserve Fund.
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643 - RISK MANAGEMENT FUND
This is one of the City's Risk Funds. The Risk Management Reserve is available to assist the City with risk-
associated expenses.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
643 - Risk Management Reserve $450,419 $450,419 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $24,387 $28,026 $15,000
Special Assessments $2,500 $0
Investments from Interest $24,387 $25,526 $15,000
Expenses ($875) ($2,000) ($467,000)
Other Payments ($467,000)
Contractual ($875) ($2,000) $0
Total $24,387 $27,151 ($2,000) ($452,000)
Notable Information
→ The remaining fund balance will be transferred into the health insurance fund in FY26.
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644 - UNEMPLOYMENT COMP. FUND
This is one of the City's Risk Funds. The Unemployment Compensation fund pays for the City's
unemployment expenses.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
644 - Unemployment Comp $519,484 $603,737 $527,737
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $102,556 $111,487 $81,565 $5,000
Investments from Interest $24,727 $30,096 $5,000
Fees For Service $77,829 $81,391 $81,565 $0
Expenses ($21,993) ($22,071) ($81,442) ($81,000)
Contractual ($21,993) ($22,071) ($81,442) ($81,000)
Total $80,563 $89,417 $123 ($76,000)
Notable Information
→ Due to a built-up fund balance from prior years, no additional revenues will be transferred into this
fund for FY26.
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700- HUD Grants
The 700 Fund serves all of The City of Topeka HUD Grants, which includes: CDBG, HOME, HESG, Planning
Grant, Shelter Plus Care, and the EECBG grant.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
700 - Hud Grants $398,076 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $5,960,461 $5,673,569 $4,350,000 $4,350,000
Miscellaneous $20,836 $38,583 $0
Intergovernmental Revenue $5,939,625 $5,634,985 $4,350,000 $4,350,000
Expenses ($5,877,614) ($5,781,079) ($3,850,493) ($3,854,820)
Personnel ($1,030,764) ($900,026) ($1,065,279) ($1,063,112)
Contractual ($4,842,712) ($4,877,881) ($2,780,714) ($2,786,708)
Commodities ($4,138) ($3,173) ($4,500) ($5,000)
Total $82,847 ($107,511) $499,507 $495,180
Notable Information
→ No material changes in FY26 budget
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710 - Other Grants
The 710 fund includes any Non-Federal Grants, which include: FHLB grant, Impact Avenues grant, and the
KDADS grant.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
710 - Other Grants ($724,635) $0 $0
710 - Other Grants $0 $0 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $1,218,958 $1,353,025 $1,087,145 $1,087,145
Miscellaneous ($30,822) $153,551 $0
Intergovernmental Revenue $1,249,780 $1,199,474 $1,087,145 $1,087,145
Expenses ($1,195,522) ($2,113,916) ($1,071,802) ($989,691)
Personnel ($366,293) ($376,297) ($457,758) ($376,365)
Contractual ($795,468) ($1,232,195) ($613,244) ($612,527)
Commodities ($33,762) ($100,535) ($800) ($800)
Capital Outlay ($404,889)
Total $23,436 ($760,891) $15,343 $97,454
Notable Information
→ No material changes in FY26 budget
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730 - OPIOID SETTLEMENT FUND
A special fund whose revenue can be used on activities that prevent, reduce, treat, or mitigate the effects of
substance abuse and addiction or to reimburse localities for previous expenses in these areas. Revenue in
this fund comes from the State of Kansas who reached multiple settlements with pharmaceutical companies
and related organizations. The authority to spend these funds comes from Kansas House Bill 2079.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
730 - Opioid Settlement Fund $823,946 $823,946 $0
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $369,621 $438,941
Investments from Interest $21,958 $51,776
Intergovernmental Revenue $347,664 $387,165
Expenses ($6,600) ($6,600) ($362,546) ($834,441)
Contractual ($6,600) ($6,600) ($362,546) ($834,441)
Total $363,021 $432,341 ($362,546) ($834,441)
Notable Information
→ No material changes in FY26 budget
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740 - ECONOMIC-DEVELOPMENT FUND
The purpose of the fund shall be to promote, stimulate, and improve the economic welfare of the City and
assist in the creation, retention, expansion, and development of economic opportunities for its citizens. This
figure also includes the Land Bank.
Fund Balance
Fund Search 2024 Ending Projected 2025 Projected 2026
Balance Ending Balance Ending Balance
740 - Economic Development Fund $1,021,537 $1,021,537 $121,537
Fund Revenues and Expenses
Main Type 2023 Actuals 2024 Actuals 2025 Budget 2026 Budget
Revenues $500,000 $27,442
Miscellaneous $500,000
Intergovernmental Revenue $27,442
Expenses ($500,000) ($44,260) ($538,356) ($900,000)
Other Payments ($500,000)
Contractual ($2,200) ($538,356) ($900,000)
Capital Outlay ($42,060)
Total $0 ($16,818) ($538,356) ($900,000)
Notable Information
→ No material changes in FY26 budget
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APPENDIX
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CITY OF TOPEKA PROFILE
History
Topeka lies on a rich, sandy river bottomland where a number of different Native American peoples
lived for many years near the fords along the Kansas (Kaw) River. The granddaughters of the influential
Kaw leader, White Plume, became wealthy landowners in the area that would become Topeka. Three of
the women married a set of French- Canadian brothers called the Pappans. The Pappan brothers
established the famous “Pappan Ferry” in 1842 where the Oregon Trail crossed the river. Julie Pappan
passed her land down to her grandchildren, one of whom was Charles Curtis, the only Vice-President of
the United States of acknowledged Native American descent.
On December 5, 1854, nine men met on the banks of the Kansas River at what is now Kansas Avenue
and Crane Street. The men drew up an agreement, which later became the basis for the Topeka
Association, the organization mainly responsible for the establishment and early growth of Topeka.
Cyrus K. Holliday (one of the nine men) became the City’s chief promoter, especially to make Kansas a
free state. Topeka was born!
The Kansas territory was admitted into the Union in 1861 as the 34th state. A contest to decide the
location of the state capital centered on two towns; Lawrence and Topeka. The residents of both cities
voted in November and Topeka won. Topeka was chosen as the capital with Dr. Charles Robinson as
the first Governor. Cyrus K. Holliday donated land for the construction of a state capitol building. The
City of Topeka was incorporated February 14, 1857, with Cyrus K. Holliday as Mayor. In 1869, the
railway started moving westward from Topeka. General offices and machine shops of the Atchison,
Topeka, and Santa Fe Railroad system were established in Topeka in 1878.
During the early part of the 20th Century, the region's economic structure began to settle into the typical
pattern of a medium-sized Midwestern area, dependent primarily on its agriculture base with plenty of
room to develop. With the onset of World War II and later post war years, the railroad, meat packing,
and agricultural base shifted to manufacturing and government/military services. Forbes Air Force Base
was established during the war, and the Goodyear Tire & Rubber Company opened a plant in 1944.
Recent significant events include the location of a Target Distribution Center, MARS expansion, Reser’s
Expansion, FHL Bank Expansion, a Home Depot distribution Center, and Bimbo Bakeries USA in the
Central Crossing Commerce Park. In 2019, Walmart chose Topeka to build its largest distribution center
in Kansas. The Evergy Plaza in the heart of downtown Topeka was established in spring of 2020.
Various other organizations are expanding to the City of Topeka which assists in uplifting the economy.
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CITY OF TOPEKA PROFILE
City
Statsof Topeka Profile Continued
The City of Topeka serves as both the state capital of Kansas and the seat of Shawnee County. With an
estimated population of 125,475 for 2023, Topeka is the fifth largest city in Kansas behind Wichita,
Overland Park, Kansas City, and Olathe. The land within the city covers about 61.4 square miles.
Topeka is home to the State Capitol complex, which includes the Capitol Building, the Kansas Judicial
Center, and several state office buildings. Additionally, the State of Kansas is the largest employer in
the City of Topeka.
Other notable employers include Evergy, Stormont-Vail HealthCare, Topeka Unified School District
#501, BlueCross BlueShield of Kansas, and Burlington Northern Santa Fe Railway. There are a
diversity of gender, age, and racial backgrounds in Topeka. The median household income in 2022
dollars was $55,870.
Form of Government
Topeka has operated under four forms of government since its founding. From 1857 until 1910, the City
was governed by the Mayor-Council plan. The commission form of government was adopted in 1910,
and it remained in effect until 1985 when the Strong Mayor-City Council-Chief Administrative Officer
plan was adopted. On November 2, 2004, the voters adopted a Council-City Manager form of
government.
The Mayor is elected to a four-year term and their duties include being the City's ceremonial head,
presiding over council meetings, providing community leadership, promoting economic development,
representing the City in intergovernmental relations, recommending council legislation, and
encouraging programs to develop the city.
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CITY OF TOPEKA PROFILE
Community
Topeka and Shawnee County are served by five public school districts and a number of private schools.
Topeka also enjoys the presence of Washburn University, which provides broadly based liberal arts and
professional education through more than 200 certificate, associate, baccalaureate, master's, and juris
doctor programs. Local theatrical production facilities include the Topeka Performing Arts Center, the
Topeka Civic Theater, and Washburn University’s White Concert Hall. Within 65 miles of Topeka, seven
major lakes and reservoirs provide all forms of water recreation.
There are numerous community centers, offering competitive sports and opportunities for involvement,
hundreds of classes in arts and crafts, as well as five public swimming pools, three public golf courses,
public tennis courts, baseball diamonds, soccer fields, and various other amenities and natural areas.
The City also has approximately 200 religious facilities for all faiths and denominations.
Recently, the development of an arts district in the historic North Topeka Crossing area, known as
NOTO Arts District, stimulates cultural and economic life in the area and has promoted development of
local arts studios.
Topeka also lies at a crossroads for major highways. As a result, trucking employs more than 5,500
Topeka workers and provides service to Topeka's agricultural, construction, and manufacturing
industries.
Topeka’s regional medical community is nationally recognized for offering high-quality healthcare for
patients. A multitude of community outreach services are provided by two general hospitals and five
specialized hospitals that together employ approximately 8,000 people.
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DEBT SCHEDULES
General Obligation Debt Service Schedule: Debt Service Fund 301
Year Principal Interest Total Balance
2026 $14,839,934.85 $2,910,196.50 $17,750,131.35 $99,476,964.99
2027 $13,734,633.47 $2,405,448.37 $16,140,081.84 $85,098,627.98
2028 $12,893,834.15 $2,017,002.15 $14,910,836.30 $71,524,174.94
2029 $12,231,939.04 $1,740,655.07 $13,972,594.11 $58,573,750.25
2030 $12,230,960.98 $1,489,056.93 $13,720,017.91 $45,604,874.05
2031 $9,863,281.44 $1,235,768.10 $11,099,049.54 $35,235,899.44
2032 $7,654,094.08 $1,001,947.82 $8,656,041.90 $27,199,916.84
2033 $6,825,422.82 $802,870.50 $7,628,293.32 $19,827,993.28
2034 $5,296,751.55 $619,680.76 $5,916,432.31 $13,993,413.53
2035 $3,818,847.86 $477,020.74 $4,295,868.60 $9,779,824.82
2036 $3,390,000.00 $361,400.00 $3,751,400.00 $6,149,050.00
2037 $2,740,000.00 $250,650.00 $2,990,650.00 $3,785,000.00
2038 $1,410,000.00 $151,400.00 $1,561,400.00 $2,375,000.00
2039 $1,235,000.00 $95,000.00 $1,330,000.00 $1,140,000.00
2040 $250,000.00 $45,600.00 $295,600.00 $890,000.00
2041 $260,000.00 $35,600.00 $295,600.00 $630,000.00
2042 $270,000.00 $25,200.00 $295,200.00 $360,000.00
2043 $280,000.00 $14,400.00 $294,400.00 $80,000.00
2044 $80,000.00 $3,200.00 $83,200.00 $0.00
2045 $0.00 $0.00 $0.00 $0.00
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DEBT SCHEDULES
Utilities Debt Service Schedule: Water Fund 621
Year Principal Interest Total Balance
2026 $259,436.24 $36,137.52 $295,573.76 $2,004,512.42
2027 $269,226.29 $28,354.44 $297,580.73 $1,735,286.13
2028 $276,568.83 $22,969.88 $299,538.71 $1,458,717.30
2029 $280,240.09 $20,204.20 $300,444.29 $1,178,477.21
2030 $282,687.60 $17,401.82 $300,089.42 $895,789.61
2031 $190,905.92 $14,574.94 $205,480.86 $704,883.69
2032 $190,905.92 $12,427.24 $203,333.16 $513,977.77
2033 $194,577.18 $10,279.54 $204,856.72 $319,400.59
2034 $198,248.45 $6,388.02 $204,636.47 $121,152.14
2035 $121,152.14 $2,423.04 $123,575.18 ($0.00)
Parking Debt Service Schedule: Parking Fund 601
Year Principal Interest Total Balance
2026 $505,628.91 $116,832.34 $622,461.25 $3,925,722.19
2027 $446,140.24 $102,651.05 $548,791.29 $3,479,581.95
2028 $429,597.02 $91,689.33 $521,286.35 $3,049,984.93
2029 $437,820.87 $82,984.59 $520,805.46 $2,612,164.06
2030 $451,351.42 $73,685.11 $525,036.53 $2,160,812.64
2031 $435,812.64 $62,807.06 $498,619.70 $1,725,000.00
2032 $320,000.00 $51,750.00 $371,750.00 $1,405,000.00
2033 $340,000.00 $42,150.00 $382,150.00 $1,065,000.00
2034 $345,000.00 $31,950.00 $376,950.00 $720,000.00
2035 $355,000.00 $21,600.00 $376,600.00 $365,000.00
2036 $365,000.00 $10,950.00 $376,600.00 ($0.00)
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DEBT SCHEDULES
Combined Utilities Debt: Revenue Bond Amortization Schedule Continued
Year Principal Interest Total D/S Balance
2026 17,087,827.20 12,598,692.40 29,686,519.60 369,704,074.80
2027 17,202,123.10 11,982,446.50 29,184,569.60 352,501,951.70
2028 17,281,877.07 11,388,780.03 28,670,657.10 335,220,074.63
2029 15,042,099.99 10,798,394.61 25,840,494.60 320,177,974.64
2030 15,117,802.98 10,298,229.14 25,416,032.12 305,060,171.66
2031 15,443,997.45 9,882,934.65 25,326,932.10 289,616,174.21
2032 14,845,695.04 9,361,999.56 24,207,694.60 274,770,479.17
2033 15,312,907.73 8,874,105.61 24,187,013.34 259,457,571.44
2034 13,840,647.75 8,437,064.33 22,277,712.08 245,616,923.69
2035 13,928,927.58 8,006,173.24 21,935,100.82 231,687,996.11
2036 13,532,760.05 7,573,273.27 21,106,033.32 218,155,236.06
2037 13,757,158.29 7,153,707.53 20,910,865.82 204,398,077.77
2038 13,912,135.72 6,747,421.34 20,659,557.06 190,485,942.05
2039 14,232,706.11 6,331,563.47 20,564,269.58 176,253,235.94
2040 14,673,883.52 5,904,018.52 20,577,902.04 161,579,352.42
2041 14,330,682.35 5,457,373.45 19,788,055.80 147,248,670.07
2042 14,738,117.37 4,999,750.93 19,737,868.30 132,510,552.70
2043 15,211,203.68 4,523,168.38 19,734,372.06 117,299,349.02
2044 15,709,956.74 4,029,941.58 19,739,898.32 101,589,392.28
2045 15,529,392.28 3,518,196.02 19,047,588.30 86,060,000.00
2046 14,730,000.00 3,024,561.26 17,754,561.26 71,330,000.00
2047 13,995,000.00 2,536,362.52 16,531,362.52 57,335,000.00
2048 13,520,000.00 2,067,500.00 15,587,500.00 43,815,000.00
2049 11,385,000.00 1,608,512.50 12,993,512.50 32,430,000.00
2050 10,590,000.00 1,236,550.00 11,826,550.00 21,840,000.00
2051 7,905,000.00 886,425.00 8,791,425.00 13,935,000.00
2052 6,155,000.00 582,400.00 6,737,400.00 7,780,000.00
2053 6,415,000.00 323,962.50 6,738,962.50 1,365,000.00
2054 1,365,000.00 54,600.00 1,419,600.00 0.00
Total 386,791,902.00 170,188,108.34 556,980,010.34 4,769,223,200.36
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FINANCIAL POLICIES
The City of Topeka relies on formal policies, state law, and established financial principles to guide its
budgeting and financial practices. It also has policies established in accordance with GAAP and other
best practices. These policies set forth the basic framework for the overall fiscal management of the
City. The financial policies provide guidelines for evaluating both current activities and proposals for
future programs. Most policies and procedures represent long-standing principles, traditions, and
practices that guide the City and help to maintain its financial stability. The City continues to review and
establish financial policies. The Governing Body adopted policies for capital improvements and debt
management in 2004. It also adopted a resolution requiring a structurally balanced General Fund
budget beginning in 2006. These and other financial policies are to be reviewed annually and are
available online at http://www.topeka.org.
Basis of Budgeting
Since 2015, the City’s annual operating budget has been prepared using the cash basis of budgeting
for the budget and modified accrual accounting. Under the modified accrual basis of accounting,
revenues are recognized only when they become measurable and available to finance expenditures of
the fiscal period. Expenditures are recognized when the liability is incurred. The city accounts for
governmental funds which includes the General and Debt Service Funds, based on the modified
accrual basis of accounting.
Budgeting, Accounting, and Audit Practices
Kansas law prescribes the policies and procedures by which the cities prepare the Governing Body of
the City to adopt a budget, which is filed with the County Clerk and the State Director of Accounts and
Reports. The budget itemizes anticipated revenues and proposed expenditures, detailed by program
and object of expenditures, for the next fiscal year. Funds must be balanced so that total resources
equal obligations in accordance with Kansas law (K.S.A. 79-2927), which requires that, “the budget of
expenditures for each fund shall balance with the budget of revenues for such fund….”.
The level of budgetary control or expenditure limit is at the fund level, except for the General Fund
which also has established expenditure limits for each Department financed. However, statutes allow for
the transfer of budgeted amounts between line items within a fund. Departments are responsible for
managing their budgets to the fund or department total level. The City maintains a financial and
budgetary control system. Expenditures and revenues are tracked to ensure adherence to the budget
and awareness of the financial environment. Monthly reports are prepared that compare actual
revenues and expenditures to budgeted amounts and provide a picture of the City’s cash position.
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Timing and Amendment Process: Revenue Neutral Rate
During the 2021 State of Kansas legislative session, the tax lid was removed and the legislature
enacted SB13 and HB2104. This legislation establishes new notice and public hearing requirements if a
municipality’s required property tax revenue in its proposed budget will exceed the amount collected in
property tax in the prior budget year.
The Revenue Neutral Rate (RNR) is the tax rate in mills that would generate the same property tax
revenue in dollars as what the municipality collected the previous year using the current tax year’s total
assessed valuation.
The Revenue Neutral Rate is calculated by using last year’s total property tax raised in dollars divided
by the current year’s assessed valuation as of June 15. The following process is required to exceed the
Revenue Neutral Rate.
The City will receive the assessed value and Revenue Neutral Rate, calculated by the County Clerk, by
June 15th of each year. Once received, the City uses this number to determine the budget needs for the
upcoming budget year. When doing so, the amount of property tax needed to fund the budget is
calculated. From this, it is determined whether the amount needed will require a tax levy that exceeds
the predetermined Revenue Neutral Rate. The following process is required follow the RNR
requirement.
If the Revenue Neutral Rate IS Exceeded:
By July 20th, the County Clerk must be notified of the City’s intent to exceed the Revenue Neutral Rate.
The City must hold a public hearing about its intent to exceed. To inform the public, the City must
publish a notice on the City’s website and in the newspaper for general circulation in the county. This
notice must be published 10 days before the public hearing is scheduled. In addition, this notice must
provide details on both the Revenue Neutral Rate hearing and overall Budget Approval hearing. These
hearings must be completed by September 20th.
The Governing Body votes whether to approve exceeding the Revenue Neutral Rate at the hearing.
Once approved, the Governing Body adopts a resolution to exceed the Revenue Neutral Rate. On or
before October 1st, the City must certify to the County Clerk the amount of property taxes that will be
levied.
If the Revenue Neutral Rate is NOT Exceeded:
If the Revenue Neutral Rate is not exceeded, the City must publish the proposed budget and hearing
notice (which includes the Revenue Neutral Rate) on or before August 5th. A public hearing on the
budget must be held on or before August 15th. Once approved, the City must certify the budget and tax
levied to the County Clerk on or before August 15th.
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FINANCIAL POLICIES
The Kansas State Legislature enacted a cash basis law in 1933 which states in part that it is unlawful,
except where bonds, temporary notes, or no-fund warrants are authorized, “for the governing body of
any municipality to create any indebtedness in excess of the amount of funds actually on hand in the
treasury of such municipality, or to authorize the issuance of any order, warrant or check, or other
evidence of such indebtedness of such municipality in excess of the amount of funds actually on hand
in the treasury of such municipality at the time for such purpose.”
The purpose of the cash basis law is to prevent municipalities from spending more than they receive
annually in operating revenues and to prevent the issuance of short-term debt to cover operating
expenditures. Kansas statutes and regulations of the Kansas Board of Accountancy provide for
municipal accounting in conformance with generally accepted accounting principles (GAAP). Separate
funds are maintained by the City for specific purposes and projects, in compliance with GAAP, State
laws and regulations, bond covenants, tax levies, grant agreements, and City ordinances and
resolutions. The City prepares an Annual Comprehensive Financial Report (ACFR), disclosing the
financial position, results of operations, and changes in fund equities or retained earnings for all funds
and account groups in accordance with GAAP. An independent firm of certified public accountants
performs annual audits of this information. The audited ACFR is filed in the Office of the City Clerk and
with the Nationally Recognized Municipal Securities Information Repositories (NRMSIRs), among other
agencies.
Investment Policy
The City of Topeka recognizes that effective cash management is an integral component of good
financial management. It shall be the policy of the City that funds deemed idle, based on projected cash
flow, be invested in a manner that seeks to maximize their productivity until such time as they are
needed for the operations of the City. The City’s investment portfolio shall be designed and managed in
accordance with this policy to ensure public trust and be consistent with state and local laws.
Investments shall be at the highest rates obtainable at the time of the investment, within the limitations
of the law and the city’s prudent investment policy in accordance with the following criteria.
Liquidity and Return on Investment
The City of Topeka shall remain sufficiently liquid so as to meet all operating needs and expenses. The
City will consider liquidity as a priority, while still recognizing the need to maximize yield.
The investment portfolio shall be designed to attain a market-average rate of return throughout
budgetary and economic cycles, taking into account the City’s investment risk constraints, state
statutes, and cash flow needs of the City. Investments shall be made at the highest rates obtainable at
the time of investment, within the limitation of the law and the City’s prudent investment policy.
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FINANCIAL POLICIES
Diversification
Market risk shall be minimized by diversification of investment types. The City shall diversify (where
prudent judgment dictates) its investments so that reliance on any one issuer (financial institution) or
investment type will not place an undue burden on the City. The investment policy also outlines
safeguards, investment procedures, legal authority, and other procedures related to the prudent
investment of funds.
Capital Improvement Policy and Procedure
The Capital Improvement Policy provides a guideline and methodology for the development of the City’s
ten-year Capital Improvement Plan (CIP). The first three years of the Capital Improvement Plan is
called the Capital Improvement Budget (CIB). Thoughtful planning is essential for all departments
submitting CIP requests. The Capital Improvement Policy includes definitions of a capital improvement
project and other terms. It provides the following review principles to be followed in the adoption of the
CIP:
1. The property tax levy for capital improvements should be maintained at a relatively consistent level
from year to year. If movement either upward or downward becomes necessary, it should be done
gradually.
2. When considering a consistent capital improvement property tax levy, the City should include the
property tax requirements for debt service as well as for projects financed by direct appropriation or
other means.
3. The City should maximize utilization of all Federal and State revenue sources for capital
improvements.
4. The CIP is viewed as a long-term program that will continue to address capital requirements far into
the future. The use of long-term debt should be minimized, allowing the City to put money into actual
projects that benefit Topeka residents and businesses rather than into interest payments to financial
institutions and bond holders. The City should issue debt only for major capital projects and not try to
finance the entire capital program with debt. Bonds should not be used to fund operating projects or
costs. Bonds should not be used to fund any project whose expected life does not exceed the maturity
on the bonds. To the extent practicable, bonded indebtedness should be considered only for major
capital projects where the City share is a minimum of $100,000.
5. Approved capital improvement projects should have a funding plan or maintenance and operating
costs identified in the project description and project budget. When feasible, priority should be given to
those that will result in a reduction in operating costs.
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FINANCIAL POLICIES
Capital Improvement Policy and Procedure Continued
6. The City should not acquire and hold land that is not needed for existing or near future City purposes.
Land for projects that are not part of the approved ten-year Capital Improvement Plan should not be
acquired, except as part of a long-range annexation plan or other adopted plan.
7. Unless otherwise mandated by City ordinances, revenues derived from the sale and lease of surplus
City real properties should be dedicated to the Capital Improvement Program and programmed after
receipt by the City.
8. Enterprise funds should generate sufficient revenue to finance operations and related capital projects
including debt service.
9. The City should fully investigate alternative financing sources for its capital projects, but should use
such sources only if it can be clearly shown that they are in the best interests of the City.
10. The City should maximize utilization of current facilities and should give higher priority to
maintaining present facilities and infrastructure over new construction where feasible.
11. In order to increase the long-term use of a City facility, as much flexibility as is consistent with
operating efficiency should be built into all new or renovated facilities projects that the City undertakes.
12. Inflation factors for all projects in the capital improvement program should be considered each year
and appropriate adjustments made to all project estimates.
13. All projects shall be reviewed by the CIP Review Committee for a recommendation to the City
Manager and City Council.
In accordance with the definition of a capital improvement, City Departments submit capital
improvement requests for each ten year period of the Capital Improvement Budget and Plan. Projects
are to be submitted by priority and year. The CIP Review Team, which is a cross-departmental group,
will then review all projects and rank them based on established Capital Project Criteria. These rankings
will be provided to the City Manager for use in determining the City Manager’s recommended CIP. The
Public Works City Engineer and the Budget Manager will prepare a status report of prior approved
projects. This status review allows the City Manager and Governing Body the opportunity to stay
informed of these projects. Individual requests and a compilation are forwarded to the City Planning
Commission for their review and input to the City Manager and Governing Body. The City Manager
reviews the capital improvement project requests, considers the recommendations of the Planning
Commission, if available, and develops the City Manager’s Proposed CIP. The Proposed CIP is
presented to the Governing Body, which reviews the document and makes changes as it deems
necessary. The Governing Body has the final responsibility to adopt the CIB and CIP.
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Debt Management Policy
The debt management policy establishes debt issuance management guidelines. The policy is
applicable to all debt financing for the City of Topeka. The City of Topeka projects debt requirements on
a five-year basis to facilitate better short-term decisions in light of other priorities that may arise, and to
examine the long-range implications and effects of existing and contemplated debt. The City does not
fund current operations or routine maintenance costs from the proceeds of long-term debt. The City
confines long-term borrowing and capital leases to capital acquisitions, improvements, projects, or
equipment that cannot be financed from current financial resources, under the following circumstances:
• The project is included in the City’s Capital Improvement Budget;
• The project is the result of growth-related activities within the community that require unanticipated
and unplanned infrastructure or capital improvements by the City;
• The project’s useful life, or the projected service life of the equipment, will be equal to or exceed the
term of the financing;
• Existing or projected revenues are sufficient to service the planned debt;
• The cost of the asset or assets financed would place an undue burden on today’s current tax- or rate-
payers if financed on a “pay-as-you-go” basis; or
• The use of debt is necessary to promote the stability over time of the City’s property tax demands or
user fee levels.
In an effort to conserve statutorily limited debt capacity, the City borrows only when necessary and uses
“pay-as- you-go” financing to the extent possible. The City intends to maintain its overall debt burden
within the following generally accepted benchmarks as established for municipalities by municipal debt
rating agencies:
• Net debt per capita should remain under nine hundred fifty dollars ($950).
• Net debt as a percentage of estimated assessed value of taxable property within the City’s corporate
limits should not exceed thirteen percent (13%).
• The ratio of debt service expenditures as a percent of governmental fund expenditures should not
exceed fourteen percent (14%).
• The debt per capita as a percentage of personal income per capita should not exceed five percent
(5%).
• The City strives to achieve, and maintain a General Fund “Fund Balance” equal to no less than ten
percent (10%) of General Fund “Revenue” for the next year.
The City strives to achieve, maintain, and, whenever possible, improve its bond credit ratings, currently
assigned by Standard & Poor’s Ratings Services for GO and Temp Notes, and Moody’s Rating Services
for Revenue Bonds. Ratings as of Fall 2022 are: General Obligation Bonds “AA”; General Obligation
Temporary Notes rated “SP –1+”, and Revenue Bonds rated “Aa3”. The City understands that such
ratings will facilitate the achievement of favorable interest rates in, and the preservation of its access to,
the credit markets.
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Debt Management Policy Continued
In general, the City adheres to the following debt guidelines:
• When measuring its commitment to its infrastructure and related service delivery potential, the City
addresses both its capital needs and its operating and maintenance requirements.
• In the case of capital needs, when measuring inter-period equity, the City considers the allocation of
any debt burden among generations that will benefit from the financed capital assets, as well as the
need to distribute the financing burden over appropriate fiscal periods.
• The City uses a level debt service strategy as a means to equalize the burden of its debt service
assessment over time. This approach provides a slightly declining percentage of budget over time,
presuming a gradually increasing budget.
• The City maintains a minimum ratio of Combined Utility Fund revenues to annual total revenue bond
debt service requirements of 125%, and maintain operating reserves of 90 days.
• The City strives to keep the average maturity of its general obligation bonds at or below fifteen (15)
years.
• When the City finances capital projects by issuing bonds, it will amortize the debt over a term not to
exceed the average useful life of the projects being financed.
The City shall review at least annually its outstanding debt for economic refunding opportunities. The
City shall evaluate refunding opportunities on a net present value savings basis, considering for
execution those refunding opportunities that stand to produce present value savings as a ratio of
refunded principal of no less than 3%, 5% and 7% for current, advance and synthetic refunding,
respectively. Refunding or restructuring opportunities that do not meet these minimum savings
thresholds, but are otherwise determined to produce substantive economic, strategic, budgetary or
other material benefits to the City may be considered. Unless an alternative structure is deemed to
serve a particularly prudent, economical or strategic purpose, refunding savings shall be structured
substantially evenly over the life of the refunded bonds, or in a manner to reduce the terms of the bond
repayment cycle.
The City shall evaluate each project to determine the most affordable and/or advantageous method of
financing with consideration for the following principles. In general, “pay-as-you-go” capital projects
shall be characterized by a cost of no more than $125,000, an asset life of no more than five years, or
an improvement that is expected to extend the useful life of an existing capital asset by no more than
five years. Debt financing capital projects shall generally be restricted to major, non-recurring capital
expenditures for assets or asset improvements costing in excess of $125,000 and having an expected
useful life in excess of five years.
The City confines long-term debt financing to capital items with useful lives of ten or more years, which
cannot be financed from current revenues or fund equity. When appropriate, the City uses special
assessment taxes or other user-based revenue sources to pay the costs of related debt financing, so
that those benefiting from the improvements will absorb all or most of the cost of the capital item
being financed.
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Debt Management Policy Continued
The City uses State Revolving Fund (SRF) Loan programs in lieu of revenue bond financing for utility
projects whenever such funds are available at more favorable rates. The City continues to monitor bond
rating agency concerns with overall utility debt levels when participating in the SRF program.
The City will continue to comply with SEC Rules by disclosing and updating its financial information to
nationally recognized municipal securities information repositories, bondholders, and appropriate
municipal debt rating agencies.
The City will continue to follow a policy of full disclosure in its Annual Comprehensive Financial Report
and in its bond offering documents. The Debt Management Policy also lays out guidelines for debt
administration and financing procedures and methods. This includes investment and arbitrage, use of
an independent financial advisor, temporary note financing, conduit financing, and communication with
credit rating agencies.
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GLOSSARY
BOND: A written promise to pay a sum of money (the face value or principal amount) plus interest at a
specified date in the future (the maturity date).
BUDGET: A plan of financial operation for a given time period based on proposed expenditures and
revenues.
CAPITAL ASSET: A tangible asset owned by a government which has an initial cost greater than
$5,000 and a useful life of three years or more. Examples of capital assets include land, buildings,
furniture, fixtures, and equipment.
CAPITAL IMPROVEMENT PLAN (CIP): A capital improvement plan is a long-term multiyear plan for
capital improvement projects (things such as street repair, facility maintenance, and water treatment
plant upgrades). The CAPITAL IMPROVEMENT BUDGET (CIB) is the first three years of this plan.
CAPITAL OUTLAY: A category of expense related to spending money on/related to capital assets that
are not included in the capital project fund.
COMMODITIES: Commodity expenditures include costs for materials. Examples are items such as
asphalt, rock, sand, salt, insecticide, fuel, chemicals, and office supplies.
CONTRACTUALS: Contractual costs are expenditures related to the operations of the City. They
include items such as property insurance premiums, utility costs, printing services, rent, and
maintenance services.
DEBT FINANCING: The borrowing of money by government in order to obtain funding to pay for large
scale projects and assets over the long term.
DEBT SERVICE FUND: Money in the Debt Service fund is used to pay off the City’s debt principal and
interest.
DEFICIT: A budget deficit occurs when the expenses are greater than the collected or expected
revenues.
ENTERPRISE FUND: A fund established to record the financial transactions of an enterprise operation.
An enterprise operation operates like a private sector business (such as the City’s water utility) and
receives revenues from fees charged for services.
EXPENDITURES: Decreases in financial resources for Governmental and Fiduciary Funds (money
going out). Expenditures include current operating expenses funded through resources such as current
assets, intergovernmental payments, or debt service.
EXPENSES: Outflows of assets and/or incurrence of liabilities in Proprietary Funds from activities within
an organization’s typical or central operations (money going out)
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GLOSSARY
FISCAL YEAR: A period of time for the operating budget. The City of Topeka uses the calendar year as
its fiscal year.
FULL-TIME EQUIVALENT (FTE): FTEs are a common unit used when budgeting for personnel costs.
This is an employee position expressed as a decimal equivalent of a full-time position (40 hours a week,
or 2,080 hours worked per year). For example, a City employee working 20 hours a week would
be considered 0.5 FTE, while an employee with a typical full-time schedule is 1 FTE.
FUND: A fiscal and accounting entity where financial resources, liabilities, expenses, and other changes
are recorded. Funds are typically related to a specific activity and often have special regulations or
restrictions.
FUND BALANCE: The total dollars remaining after current expenditures for operations and debt
service for capital improvements are subtracted from the sum of the beginning fund balance and current
resources.
GENERAL FUND: As the City’s largest fund, the General Fund (GF) includes all financial resources
that are not in another fund. Services like public safety, public works, and administration are included in
the GF.
GENERAL OBLIGATION BONDS: A G.O. Bond is debt issued by a government that is backed by the
full faith, credit, and taxing power of the City.
GRANT: A contribution of funding by one governmental unit or organization to another. Often, these
contributions are made to local governments from the Federal and State government for specified
purposes and projects.
INFRASTRUCTURE: A permanent installation, facility, or system that provides service to the public.
Examples include buildings, roads, and water treatment plants.
INTERGOVERNMENTAL REVENUES: Revenues that are collected by one government but shared
with another government.
LEVY: (1) (Verb) to impose taxes, special assessments or service charges for the support of
government activities. (2) (Noun) The amount of taxes, special assessments, or service charges applied
by a government.
MILL: One mill is $1 per $1000 of assessed value. Property tax rates are expressed in mills.
OPERATING BUDGET: The annual operating budget is the primary means by which most of the
revenue collection, spending, and service delivery activities of a government are controlled.
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GLOSSARY
PERSONNEL COST: Salaries, wages, benefits, and other labor costs. Personnel costs comprise a
large portion of the City’s budget.
REVENUE: An increase in the net assets of a fund (money coming in). The City primarily collects
revenues from taxes and fees.
REVENUE BOND: A bond that is payable from a specific source of revenue. For example, water
treatment plant upgrades are often funded through revenue bonds based on revenue from customer
charges. Unlike a General Obligation bond, the full faith and credit of the City’s taxing power is not
pledged.
Page 157 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Development
Services After hours Inspection Outside working hours - Time and a half $50.00 $150.00 Does not cover our running cost
After hours Inspection-Holiday Holiday - Double time $100.00 $300.00 Does not cover our running cost
Annual access lift certificate Per Unit $20.00 No Change
Annual dumbwaiter certificate Per Unit $20.00 No Change
Annual escalator certificate Per Unit $35.00 No Change
Annual freight elevator certificate Per Unit $50.00 No Change
Annual passenger elevator certificate Per Unit $50.00 No Change
Change of Address Failure to notify Development Services Director $10.00 $30.00 Matches returned check fee
Change of Designated Master $50.00 No Change
CMB Inspection Cereal Malt Beverage $50.00 $55.00
For work not done under a duly issued building
Commercial Trade Permit permit for projects up to $200,000. $100.00 No Change
For work not done under a duly issued building
permit for projects from $200,000-$500,000. $500.00 No Change
For work not done under a duly issued building
permit for projects exceeding $500,000. $1,000.00 No Change
Compliance Letter Fee $100.00 No Change
Condensing Unit replacement Permit Self-Inspected by Licensed Mechanical Contractor $20.00 $50.00 Matches other Permit fees
Dance Hall Inspection $50.00 No Change
Duplicate License $10.00 No Change
Electrical Service Clearance (Evergy) No Permit $50.00 $55.00 Inflation
Exam application $50.00 $120.00 Out dated. Average exam costs are $115
Exam Re-Test $20.00 $120.00
Expedited CMB Inspection Less than 24 hours notice $100.00 No Change
Homeowner Trade Permit $50.00 $55.00 Inflation 10%
Inactive Master or Journeyman $30.00 $33.00 Inflation 10%
Fee in addition to required permit fee if it is
determined work was done without a valid
Investigation Inspection permit. $50.00 $55.00 Inflation 10%
Registration fee for individuals holding trade
licenses issued by another jurisdiction which has
license requirements which comply with the
Journeyman Registration provisions of TMC 5.63.081 $50.00 $55.00 Inflation 10%
25% of License Renewal
Late Fees - Apprentice License 25% Fee
50% of License Renewal
Late Fees - Apprentice License 50% Fee
25% of License Renewal
Late Fees - Contractor License 25% Fee
Page 158 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Development 50% of License Renewal
Services Late Fees - Contractor License 50% Fee
25% of License Renewal
Late Fees - General Contractor G1 License 25% Fee
50% of License Renewal
Late Fees - General Contractor G1 License 50% Fee
25% of License Renewal
Late Fees - General Contractor G2 License 25% Fee
50% of License Renewal
Late Fees - General Contractor G2 License 50% Fee
25% of License Renewal
Late Fees - Journeyman License 25% Fee
50% of License Renewal
Late Fees - Journeyman License 50% Fee
25% of License Renewal
Late Fees - Master License 25% Fee
50% of License Renewal
Late Fees - Master License 50% Fee
25% of License Renewal
Late Fees - Renewal License 25% Fee
50% of License Renewal
Late Fees - Renewal License 50% Fee
Registration fee for individuals holding trade
licenses issued by another jurisdiction which has
license requirements which comply with the
Master Registration provisions of TMC 5.63.080 $100.00 $110.00 Inflation 10%
$40.00 per park plus $2.00
per unit. Maximum fee
Mobile Home Park License limited to $240.00 No Change
New Apprentice Registration $65.00 $75.00 Inflation 10%
New Backflow Tester License $100.00 $110.00 Inflation 10%
New Class B License for Technical activities $250.00 $275.00 Inflation 10%
New Commercial contractor type I 3 Stories or less $500.00 $550.00 Inflation 10%
New Commercial contractor type II Unlimited $900.00 $990.00 Inflation 10%
New Concrete Contractor $300.00 $330.00 Inflation 10%
New Demolition Contractor $300.00 $330.00 Inflation 10%
New Elevator Contractor $300.00 $330.00 Inflation 10%
New Excavation Contractor $300.00 $330.00 Inflation 10%
New Fire Alarm contractor $300.00 $330.00 Inflation 10%
New Fire Sprinkler Contractor $300.00 $330.00 Inflation 10%
New Framing Contractor $300.00 $330.00 Inflation 10%
New Journeyman License $100.00 $110.00 Inflation 10%
New Lawn Irrigation Contractor $500.00 $550.00 Inflation 10%
New Master License $200.00 $220.00
Page 159 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Development
Services New Residential Contractor One and Two Family $400.00 $440.00
New Roofing Contractor $300.00 $330.00 Inflation 10%
New Solid Fuel Contractor $500.00 $550.00 Inflation 10%
New Swimming Pool Contractor $500.00 $330.00 Inflation 10%
New Trade Contractor MEP $500.00 $550.00 Inflation 10%
New Water Softener Contractor $500.00 $550.00 Inflation 10%
On-Site Consultation Free No Change
On-site Consultation (Bid assist) $50.00 $55.00 Inflation 10%
Reinspection Fee Per Hour $50.00 $55.00 Inflation 10%
Re-Inspection Fee $50.00 $55.00 Inflation 10%
Reinstatement Fee $30.00 $35.00 Inflation 10%
Renewal Commercial contractor type I 3 Stories or less $400.00 $440.00 Inflation 10%
Renewal Commercial contractor type II Unlimited $800.00 $880.00 Inflation 10%
Renewal Apprentice Registration $40.00 $44.00 Inflation 10%
Renewal Backflow Tester License $60.00 $66.00 Inflation 10%
Renewal Class B License $400.00 No Change
Renewal Concrete Contractor $200.00 $220.00 Inflation 10%
Renewal Demolition Contractor $200.00 $220.00 Inflation 10%
Renewal Elevator Contractor $200.00 $220.00 Inflation 10%
Renewal Excavation Contractor $200.00 $220.00 Inflation 10%
Renewal Fire Alarm Contractor $200.00 $220.00 Inflation 10%
Renewal Fire Sprinkler Contractor $200.00 $220.00 Inflation 10%
Renewal Framing Contractor $200.00 $220.00 Inflation 10%
Renewal Journeyman License $60.00 $66.00 Inflation 10%
Renewal Lawn Irrigation Contractor $300.00 $330.00 Inflation 10%
Renewal Master License $150.00 $165.00 Inflation 10%
Renewal Residential Contactor One and Two Family $150.00 $165.00 Inflation 10%
Renewal Roofing Contractor $200.00 $220.00 Inflation 10%
Renewal Solid Fuel Contractor $300.00 $330.00 Inflation 10%
Renewal Swimming Pool Contractor $200.00 $220.00 Inflation 10%
Renewal Trade Contractor Plumbing ,Mechanical or Electrical $400.00 $440.00 Inflation 10%
Renewal Water Softener Contractor $300.00 $330.00 Inflation 10%
For work not done under a duly issued building
Residential Trade Permit permit. $50.00 $55.00 Inflation 10%
ROW Excavation $10.00 $55.00 Matches other Permit fees
Returned Check Fee $30.00 No Change
Requested after 4:00 PM on the previous work
Same Day Inspection day $50.00 $55.00 Inflation 10%
Specified Time Inspection Inspection requested at a specified time. $50.00 $150.00 Causes disruption to schedules
Fee for each permit and License to improve
Technology Improvement Fee technology $3.00 $5.00 Inflation 10%
Water Heater Replacement Permit Self-Inspected by Licensed Plumbing Contractor $20.00 $55.00 Matches other Permit fees
Page 160 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
GIS Maps
8 1/2 x 11 No Fee No Fee
11 x 17 (Aerials OR Contours) $2.00 $2.60 Resources are increasing (ink and paper)
Aerials AND Contours $4.00 $5.20 Resources are increasing (ink and paper)
Generic Map N/A $2.60 Resources are increasing (ink and paper)
18 x 24 (Aerials OR Contours) $4.00 $5.20 Resources are increasing (ink and paper)
Aerials AND Contours $8.00 $10.40 Resources are increasing (ink and paper)
Generic Map N/A $5.20 Resources are increasing (ink and paper)
24 x 24 (Aerials OR Contour) $6.00 $7.80 Resources are increasing (ink and paper)
Aerials AND Contours $12.00 $15.60 Resources are increasing (ink and paper)
Generic Map N/A $7.80 Resources are increasing (ink and paper)
24 x 36 (Aerials OR Contours) $6.00 $7.80 Resources are increasing (ink and paper)
Aerials AND Contours $12.00 $15.60 Resources are increasing (ink and paper)
Generic Map N/A $7.80 Resources are increasing (ink and paper)
36 x 36 (Aerials OR Contours) $9.00 $11.70 Resources are increasing (ink and paper)
Aerials AND Contours $12.00 $20.80 Resources are increasing (ink and paper)
Generic Map N/A $11.70 Resources are increasing (ink and paper)
36 x 48 (Aerials OR Contours) $12.00 $15.60 Resources are increasing (ink and paper)
Aerials AND Contours $20.00 $26.00 Resources are increasing (ink and paper)
Generic Map N/A $15.60 Resources are increasing (ink and paper)
Department Fee Name Description Current Fee Proposed Fee Reason for change
Municipal Court Dogs Running At Large $30.00 $60.00 Encourage community to license dogs
Department Fee Name Description Current Fee Proposed Fee Reason for change
per hour staff engineer time for plan review or
project management *Utilities Department needs Actual hours at
Engineering Developer Fee to agree charge this as well since it's a similar fee current labor rate Matches Utilities
per hour for inspection time *Utilities
Department needs to agree charge this as well Actual hours at
Developer Fee since it's a similar fee current labor rate Matches Utilities
Actual charges
incurred by
*Added after 3/3 Overweight Bridge Load Review consultants
per hour staff time for pre-application review Actual hours at
*Added after 3/4 Pre-Application Review and/or pre-application meeting time current labor rate
Page 161 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Made comparison to other agencies in different
Police Per hour Research fee $25.00 No Change counties to determine proposed cost
Local agency comparison, cost to revenue
Copy of Auto Accident Report $5.00 $8.00 comparison of services
DVD copy of Auto Accident Photos $25.00 $30.00 Cost to revenue comparison of services
Local agency comparison, cost to revenue
Copy of Criminal Report (first 5 pages) $2.00 $4.00 comparison of services
per page past 5 pages $1.00 No Change
Misc. list of costs for actual photographs (very
uncommon)
Copy of non-criminal documents (per page, Ex:
CAD notes or grant documentation) $0.25 No Change
Alarm company License (monitor only) $25.00 No Change
Alarm company License (installation and monitor) $300.00 No Change
Alarm company renewal fee (monitor only) $25.00 No Change
Alarm company renewal fee (installation and
monitor) $100.00 No Change
Alarm company transfer fee (transfer license to
new company) $10.00 No Change
Local agency comparison, cost to revenue
New Alarm Agent License/Merchant Guard $30.00 $40.00 comparison of services
Local agency comparison, cost to revenue
Renewal Alarm Agent/Merchant Guard $25.00 $30.00 comparison of services
Increase recommended to incentivize businesses
and home owners to try to find ways to reduce
the number of reoccurring false alarms they
have with their alarms. We want to ultimately
reduce the amount of time needed for officers
to respond to false alarms. We would still offer
no fee for the first 2 false alarms as accidents
happen. Many local agencies do a scale based
on number of false alarms but that would be
$50.00 very labor intensive so we are recommending
False Alarm Fee (no fee for first 2 false alarms Residential/$100.00 one price for residential and one price for
each calendar year) $25.00 Commercial commercial.
$15.00 for up to 2
Finger Printing (unlimited number of fingerprint cards/$5.00 per Local agency comparison, cost to revenue
cards) $10.00 additional card comparison of services
Page 162 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Local agency comparison, cost to revenue
comparison of services (special note this was our
original recommendation however recently at
one of the budget council meetings some of the
City Council members seemed to oppose the
Police Pet license 1 year (spayed/neutered) $8.00 $10.00 idea of increasing animal control licenses)
Local agency comparison, cost to revenue
comparison of services, higher increase on
unspayed/unneutered to incentivize citizens to
spay/neuter their pets (special note this was our
original recommendation however recently at
one of the budget council meetings some of the
City Council members seemed to oppose the
Pet license 1 year (unspayed/unneutered) $20.00 $25.00 idea of increasing animal control licenses)
Requesting to change the late fee calculation
because many citizens are confused by the
current language - this would make the process
Late fee for late pet license renewals after 30 day easier and reduce the number of times we have
grace period ($2.00 per month late) $2.00 $4.00 Flat Fee to refund late fee overpayment.
Cost to revenue comparison of services, doesn't
Replacement for lost pet tag $1.00 $2.00 happen very often
Dangerous Dog $50.00 No Change
Page 163 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Residential accounts $50
Duplex $100 Brings deposit amounts closer to average
Charged for a new account number establish in Apt/Condo $30 per unit monthly invoice amounts, better protects city's
Utilities Service Deposit the billing system $25 - $300 Bus./Comm. $100-$600 interest.
Charged when customer’s security deposit was
Service Transfer Fee Deposit returned but payment history is unfavorable Double Standard Amount No Change
Returned Payment Fee $30.00 No change
Credit/Debit Card Charge TBD No Change
E-Check Charge TBD No Change
Late Payment Fee TBD
Account for increased costs in fuel, labor,
Delinquent (disconnect) Fee $32.00 $35.00 equipment maintenance and insurance
Account for increased costs in fuel, labor,
Same Day Turn-on/Reconnection Fee $24.00 $35.00 equipment maintenance and insurance
Enhance the penalty to discourage repeat
Illegal Water Usage Fee $50.00 $75.00 offenders
Tampering Fee $100.00 No Change
Unauthorized Water Service Fee TBD No Change
By quote, actual fee from
city utility bill print vendor
plus 15% administrative
Utility Billing Insert and/or message fee fee No Change
Based on updated labor rate and testing
Meter Testing 5/8" & 1" meters $110.00 No Change practice.
Based on updated labor rate and testing
Meter Testing 11/2" & 2" meters $330.00 $335.00 practice.
Based on updated labor rate and testing
Meter Testing 3" and larger meters $195.00 $260.00 practice.
Actual hrs at current
overtime labor rate, 1 hour
Non-Emergency After hours response minimum No Change
Assessed when a meter is brought into the meter In addition to the listed price for testing on
**Added after shop to be tested rather than being tested in the meter size. Allows for staff time to bring meter
3/3 Bench Testing Fee field. N/A $75.00 into shop and return to location.
Mobile Home Park Meter Maintenance $30.00 $35.00 20% increase to account for increased costs
Meter Deposit 1" meter hydrant $1,100.00 No Change
Meter Deposit 3" hydrant meter $2,225.00 No Change
Page 164 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Allow for increase in costs of routine
Utilities Monthly rental fee 1" disc hydrant meter $40.00 $60.00 maintenance
Allow for increase in costs of routine
Monthly rental fee 3" turbine hydrant meter $50.00 $100.00 maintenance
**Updated After
3/3 Hydrant Meter Delinquent Account Fee $40.00 $50.00 Reduce delinquency rate, 20% increase
$100.00 if not returned
Annual Testing Fee Penalty w/in 10 days of notification No Change
**Added after
3/3 Hydrant Meter Permit Administrative Fee Assessed on all new hydrant meter rental permits N/A $20.00 Account for staff time
Parts & Materials: Cost
+15%, Equipment: Current
Equipment rate per
maintenance management
system, Labor: Actual
hours at current labor rate,
Excavation Permit: $13.00
(Inside City
Excavations/Installation
only), Engineering &
Administrative Fee: 5% of Excavation Permit Increase is based on
City Installation, Relocation & Maintenance Rates total cost Excavation Permit $60.00 Development Services.
Actual hours at current Account for a portion of staff time spent
Plan Review N/A labor rate reviewing developers plans.
Water Main Tap Fee 2" and smaller $35.00 $65.00 Increased costs. Comp city average $696
Water Main Tap Fee - 3" and larger $180.00 $330.00 Increased costs. Comp city average $1,586
Inside City/Outside City Inside City/Outside City
Fees have been the same dating back to at least
Water System Fee - 1" $350/$613 $760/$1,330 2004
Fees have been the same dating back to at least
Water System Fee - 1 1/2" $700/$1,225 $1,295/$2,266 2004
Fees have been the same dating back to at least
Water System Fee - 2" $1,120/$1,960 $2,072/$3,626 2004
Fees have been the same dating back to at least
Water System Fee - 3" $2,100/$3,675 $3,885/$6,779 2004
Fees have been the same dating back to at least
Water System Fee - 4" $3,500/$6,125 $6,475/$11,331 2004
Fees have been the same dating back to at least
Water System Fee - 6" $7,000/$12,250 $12,950/$22,663 2004
Fees have been the same dating back to at least
Water System Fee - 8" $11,200/$19,600 $20,720/$36,260 2004
5/8" Meter and 1” Tap & Service $1,222.73 $1,410.00 Increased material costs
1” Meter and 1” Tap & Service $1,280.23 $1,490.00 Increased material costs
1 ½” Meter and 1 ½” Tap & Service $4,391.39 $5,515.00 Increased material costs
Page 165 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Utilities 2” Meter and 2” Tap & Service $4,793.47 $6,075.00 Increased material costs
Engineering Division Construction Inspection Fee $49.55 $64.95 Increased labor costs
Increased costs, Fee has been the same dating
Sewer Tap or Connection Fee $200.00 $250.00 back to at least 2004
Inside City/Outside City Inside City/Outside City
Fees have been the same dating back to at least
Sewer System Fee - 5/8" $680/$1,190 $1,258/$2,202 2004
Fees have been the same dating back to at least
Sewer System Fee - 1" $680/$1,190 $1,470/$2,573 2004
Fees have been the same dating back to at least
Sewer System Fee - 1 1/2" $1,360/$2,380 $2,515/$4,401 2004
Fees have been the same dating back to at least
Sewer System Fee - 2" $2,176/$3,808 $4,025/$7,044 2004
Fees have been the same dating back to at least
Sewer System Fee - 3" $4,080/$7,140 $7,550/$13,213 2004
Fees have been the same dating back to at least
Sewer System Fee - 4" $6,800/$11,900 $11,250/$19,688 2004
Fees have been the same dating back to at least
Sewer System Fee - 6" $13,600/$23,800 $25,160/$44,030 2004
Fees have been the same dating back to at least
Sewer System Fee - 8" $21,760/$38,080 $40,260/$70,455 2004
$0.002161 per mg/l per $0.003242 per mg/l per Increased chemical costs for treatment. Comp
Biochemical Oxygen Demand (BODS) Inside 1,000 gallons 1,000 gallons Cities are 62-124% higher
$0.003782 per mg/l per $0.005673 per mg/l per Increased chemical costs for treatment. Comp
Biochemical Oxygen Demand (BODS) Outside 1,000 gallons 1,000 gallons Cities are 62-124% higher
$0.001371 per mg/l per $0.0020570 per mg/l per
Suspended Solids Inside 1,000 gallons 1,000 gallons Increased treatment costs
$0.002399 per mg/l per $0.0035990 per mg/l per
Suspended Solids Outside 1,000 gallons 1,000 gallons Increased treatment costs
Septic Disposal $40.25 per 1,000 gallons $59.40 per 1,000 gallons Increased treatment costs
Hauled Waste Tipping Fee $15.00 per 1,000 gallons $25.00 per 1,000 gallons Increased treatment costs
Grease Disposal $80.00 per 1,000 gallons No Change
Septic Industrial Waste $100.00 per 1,000 gallons No Change
Jetting (JOTJ ) $40.25 per 1,000 gallons $59.40 per 1,000 gallons Increased treatment costs
Bulk Water $0.25 per 50 gallons $0.50 per 50 gallons Increased treatment costs
$300.00 per 16-20 ton
Lime Residual Hauling truck load No Change
Septic Hauler Permit $150 / 3 years + $20/truck No Change
Current Labor Rate $55.00/hr $75.00/hr Increased labor costs
Page 166 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Property
Maintenance 2 x 4's $6/each Actual incurred charges
Admin Penalty Fee $100.00 no change set per ordinance
Admin Penalty Fee $200.00 no change set per ordinance
Administrative Fee $140.00 no change set per ordinance
Blast Media Glass $12.00/per bag Actual incurred charges
Blast Media Soda $15.00/per bag Actual incurred charges
Actual costs of
contractor to complete
Demolition demolition
Demolition Administrative Fee $140.00 no change set per ordinance
Dumpster Fee $85.00 minimum no change this is our cost
Fuel $4.00/gallon Actual incurred charges
Hand Labor $25.00/per hour per person
Hardware & Paint Actual incurred charges
Loader Fee $50.00/per hour No Change
Mileage $0.55/per mile Actual incurred charges
Orange Fencing $3.50/per ft Actual incurred charges
OSB $28.03/per sheet Actual incurred charges
Plywood $30.00/per sheet Actual incurred charges
T-Posts $7.00/each Actual incurred charges
$2.00/each without
Tires rims Actual incurred charges
Tires $5.00/each with rims Actual incurred charges
Truck Time $50.00/per hour Actual incurred charges
Cut Fee (Weeds) Varies Actual cost of contractor
Failure to Register Vacant Property Penalty $250/ per ordinance No Change
Black/White Copies 0.25/per page No Change
Color Copies $1.00/ per page No Change
Research $15.00/per hour No Change
Page 167 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Regulated by the KSA 41-101; License Period
Runs in conjunction with State License;
Clerks Office Alcoholic Liquor Distributor $2000 /2yrs No change Occupational Tax not a License Fee
Term Set by Annual Franchise Ordinance Article
Ambulance Business $25/yr No change XI Expires Dec 31
Term Set by Annual Franchise Ordinance Article
Ambulance Vehicle $275 /yr No change XI Expires Dec 31
Amusement Park $20/day; $80/wk; $150/yr No change REPEALED Ordinance 20299
Annual Year-to-date; limits set by KSA 50-1019 &
Auctioneer $2 / Day $20 /yr No change KSA 50-1023
<6-$50; 6/7-$70; 8 or more- Change to Vehicle Annual Expiration Sept 10; Based on Vehicle
Automobile Bus $100 for Hire, see below Seating Capacity
$2/day; $5/wk; $10/mo;
Bill Poster $25/yr No change REPEALED 2021 Ordinance 20299
Occupational Tax not a License Fee; $200 to City;
Cereal Malt Beverage-General Retailer On-Premise $225/yr No change $25 to State; Expires Dec 31; Require Inspections
Occupational Tax not a License Fee; $50 to City;
$25 to State; 3.2% Beer; Expires June 30;
Cereal Malt Beverage-Limited Retailer Off-Premise $75/yr No change Requires Inspections
Cleaners & Dry Cleaners $20 /yr No change Year-to-Date Issue
Dance Hall-Beer $160/yr No change REPEALED 2021 Ordinance 20299
Dance Hall-Hall $80/yr No change REPEALED 2021 Ordinance 20299
Dance Hall-Non Profit $8/yr No change REPEALED 2021 Ordinance 20299
Dance Hall-Regular $50/yr No change REPEALED 2021 Ordinance 20299
City Manager has Admin Authority to Set Fee
Domestic Partnership Registry $50 One-Time Fee No change 2.50.040(b); NO FEE to cancel
2018 Ord 20112 for Sale June 29 - July 4;
Discharge July 3-4; 2004 Ord 18294 for fee
Fireworks Stand $280.00 No change increase
Flea Market Promoter $100/yr No change Expires Dec 31
REPEALED 2021 Ordinance 20299 Regulated by
Funeral Escort Service $80 initial/$40 renew No change KSA 8-2010
$75/60 days; additional 45 60 Day License; One-Time 45 Day Renewal
Going out of Business days $120 No change Allowed
Haunted House $105.00 No change REPEALED 2021 Ordinance 20299
Jan 1-Dec 13; Not Valid during Special Events;
Mobile Food Service Unit $300 /yr No change Fire Inspection Requirement
Pawnbroker $140 /yr No change Expires Dec 31
Page 168 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
In 2016 Ord 20039 Peddlers, Solicitors &
Itinerant Merchants (Transient Merchants &
Sidewalk Vendor) Regulations & Fees were
Clerks Office Peddlers $250 /yr No change changed.
Precious Metal Dealer $35 /yr No change Expires July 1
Regulated by KSA 41-2601; Occupational Tax not
a License Fee; Runs inconjunction with State
Private Club/Drinking Establishment $500 /2yrs No change License
Professional Boxing/Wrestling $140/yr No change REPEALED 2021 Ordinance 20299
Regulated by KSA 41-102; Occupatonal Tax not a
License Fee; Runs in conjuction with State
Retail Liquor Store $600/2yrs No change License
Second Hand Dealer $32 /yr $40 Expires Dec 31
In 2016 Ord 20039 Peddlers, Solicitors &
Itinerant Merchants (Transient Merchants &
Sidewalk Vendor) Regulations & Fees were
Sidewalk Vendor $10/day No change changed.
Sign Hanger $50 /yr $75 Runs the length of Insurance
In 2016 Ord 20039 Peddlers, Solicitors &
Itinerant Merchants (Transient Merchants &
Sidewalk Vendor) Regulations & Fees were
Solicitors $250 /yr No change changed.
$50 Application Fee,
$50 per day to close
streets, $75 late
$50/Special Event application fee, All Special Events must submit a $250 debris
$25/Block Party $250- debris stays the deposit for less than 2,000 participants; $500
Special Event $500 Debris Deposit same debris deposit for over 2,000 participants.
Change to Vehicle Expires Dec 31; Need to check with Legal on
Taxi Cab Company $20/cab min 8 for Hire, see below State Regulations
All license fees collected shall be deposited to
the law enforcement special revenue fund. Any
Change to Vehicle fines collected for violations of this chapter shall
Taxi Cab Driver $10/yr for Hire, see below be paid into the general fund.
Change to Vehicle
Taxi Cab Inspections $20/cab for Hire, see below Every 6 months
Page 169 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
All license fees collected shall be deposited to
the law enforcement special revenue fund. Any
fines collected for violations of this chapter shall
Clerks Office Tobacco Novelty $500/yr No change be paid into the general fund.
In 2016 Ord 20039 Peddlers, Solicitors &
Itinerant Merchants (Transient Merchants &
Sidewalk Vendor) Regulations & Fees were
Transient Merchant $10/day $15 changed.
Travis Tenbrink is
Tree, Shrub & Vine Service $100/yr $10SS researching $10 fee for single service of dead tree
Regulated by the KSA 41-101; License Period
Runs inconjuction with State License;
Whoesale Beer Distributor $1400/yr No change Occupational Tax not a License Fee
Vacancies/Elections
Temporary ABC License 1 day ABC License Not currently charged $10 each day State sets fee cap at $25 per license
$25 business
application, $50 per
Vehicle for Hire changed from above vehicle
Page 170 7/11/25
Department Fee Name Description Current Fee Proposed Fee Reason for change
Fire Residential Burning Permit Valid for 1 year from purchase date N/A $25.00
Commercial Burning Permit Valid for each burn operation N/A $110.00
Requires individual review of operations and
construction projects to determine how many
permits are required (Example; Smoke Control
Operational and Construction Permit Systems) N/A $100/Year
Businesses not requiring operational or
Fire Inspection construction permits will require fire inspection N/A $100 First Inspection
Fire Re-Inspection - First Re-Inspect N/A
0-49,000 SQ Feet $100.00
50,000 - 199,999 SQ Feet $250.00
>200,000 SQ Feet $400.00
Fire Re-Inspection - Second Re-Inspect N/A
0-49,000 SQ Feet $200.00
50,000 - 199,999 SQ Feet $350.00
>200,000 SQ Feet $500.00
Fire Re-Inspection - Third and Beyond Re-Inspect N/A
0-49,000 SQ Feet $300.00
50,000 - 199,999 SQ Feet $450.00
>200,000 SQ Feet $600.00
Holding an event that requires fire services to
Special Event Permit attend N/A $110.00
Fire protection reports submission via online
Fire Protection Report Submissions portal N/A $5/per report
$50.00
False Alarm Fee (no fee for first 2 false alarms Residential/$100.00
each calendar year) N/A Commercial Match Police Fees
Page 171 7/11/25
Fire Department Permit/Inspections
Proposed Fees Summary
The Topeka Fire Department seeks to enhance its cost recovery strategies by introducing and
revising a range of fees related to fire safety and prevention. The analysis compares Topeka’s
current fee structure with those in neighboring communities and nearby states, noting gaps and
opportunities for revenue generation. Key proposals include:
1. Burning Permits: Establishing fees of $25 for residential (valid for 1 year) and $110 for
commercial burning permits (valid for each burn operation), with potential revenue of
approximately $20,000 per year based on permits issued for 2023.
2. Operational and Construction Permits: Implementing fees based on the 2021 International
Fire Code (IFC) for various fire safety operations and installations. The current code requires
operational permits for 52 different operations and construction permits for 24 different
construction activities. Each permit would cost $100 per year. Businesses could be required to
have multiple permits. Examples include fees for high-piled storage, compressed gas systems,
and smoke control systems. A conservative revenue estimate is $42,100.
3. Fire Inspections and Re-Inspections: Shifting to a model where fees cover re-inspections,
with a tiered structure based on property size. Businesses that do not require an operational or
construction permit will have an initial inspection fee of $100. Estimated re-inspection revenue,
based on current inspection records, is approximately $42,000 per year.
0- 50,000- 200,000
49,999 199,999 or more
SQ SQ Feet SQ Feet
Feet
1st Re- $100 $250 $400
Inspect
2nd Re- $200 $350 $500
Inspect
3rd Re- $300 $450 $600
Inspect
and any
additional
inspections
Page 172 7/11/25
4. Special Event Permits: Charging $110 for events that require public resources like fire or
police services, with potential revenue of $9,000 per year based on 2023 figures. This cost
estimate is to cover Fire Department expenses in reviewing the permits. This does not include
any cost estimate for the services of other departments.
5. Fire Protection Report Submissions: Introducing a $5 fee for fire protection report
submissions via an online portal. The city currently has over 2000 system reports that are
received annually with an estimated revenue of $10,000.
6. False Alarm Response: Enforcing an existing ordinance on false fire alarms to recover costs
from occupancies with frequent occurrences. The expected revenue based on the previous
calendar year of August 1, 2023, to July 31, 2024, was $23,750.
The department acknowledges that fee implementation will require administrative support and
new software systems to streamline billing and payments. The transition to the Tyler
Technologies system is expected to increase efficiency and ease of use for both citizens and the
fire department by 2026.
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Braxton Copley, Deputy DOCUMENT #:
City Manager
SECOND PARTY/SUBJECT: Disposal of Real PROJECT #:
Property, 204 SW 5th
Street
CATEGORY/SUBCATEGORY 020 Resolutions / 008 Surplus Property
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
RESOLUTION introduced by the Policy and Finance Committee comprised of Councilmembers Spencer
Duncan, Marcus Miller, and Michelle Hoferer, recommending approval to authorize the disposal of real
property located at 204 SW 5th Street as described in Exhibit A. (Policy and Finance Committee
recommended approval on August 21, 2025.)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval of the Resolution will authorize the disposal of real property located at 204 SW 5th Street.)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to adopt the Policy and Finance Committee's recommendation.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution.
BACKGROUND:
At its meeting on August 21, 2025, the Policy and Finance Committee recommended approval of authorizing the
disposal of real property located at 204 SW 5th Street.
Additional environmental reports and documentation can be found here: ESA (Phase I only) https://cot-wp-
uploads.s3.amazonaws.com/wp-content/uploads/planning/Brownfield/DPW_BusBarnImp.pdf
BUDGETARY IMPACT:
Estimated value of tract $255,000
SOURCE OF FUNDING:
From sale of parcel
ATTACHMENTS:
Description
Resolution 204 SW 5th Street
P&F Committee Referral Report (August 21, 2025)
PI Committee Minutes Excerpt (August 21, 2025)
1 RESOLUTION NO. ___________
2
3 A RESOLUTION introduced by City Manager Dr. Robert M. Perez, authorizing the
4 disposal of real property located at 204 SW 5th Street pursuant to
5 Topeka Municipal Code § 3.30.330.
6
7 WHEREAS, Topeka Municipal Code § 3.30.330 provides for the process to
8 dispose of real property; and
9 WHEREAS, the City of Topeka owns certain real property that has been identified
10 as surplus property, not needed for municipal purposes.
11 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
12 CITY OF TOPEKA, KANSAS, that:
13 (1) The real property located at 204 SW 5th Street is identified as surplus
14 property owned by the City pursuant to TMC 3.30.330(a).
15 (2) Information required pursuant to TMC 3.30.330(b) for Governing Body
16 consideration to dispose of the property is provided in Exhibit A.
17 (3) The City Manager is hereby authorized to engage a real estate broker to
18 market the property and solicit proposals that consider price and other factors such as
19 economic development, creation of affordable housing and jobs, and restoring the
20 property to the tax base for disposal of the property pursuant to TMC 3.30.330(c)(6).
21 ADOPTED and APPROVED by the Governing Body on ____________________.
22 CITY OF TOPEKA, KANSAS
23
24
25
26 Michael A. Padilla, Mayor
27 ATTEST:
28
29
30 ______________________________
31 Brenda Younger, City Clerk
RES/Disposal of Real Property Aug 2025 1
(204 SW 5th Street)
EXHIBIT A
Common Address: 204 SW 5th Street
Legal Description: Lots 129, 131 and 133 on Jackson Street in the City of
Topeka, Shawnee County, Kansas
Zoning: D1 - Planned Development District
Date of Acquisition: South five lots purchased in 1878, Lots 129,131 and 133
purchased in 1972
Reason City Acquired: City of Topeka Police Headquarters
How City Acquired: General Warranty Deed
Current Use: Parking lot partially leased by D. Pratt
Expected Future Use: Commercial / Residential Development
Assessed Value: $255,000 ($8.50/SF)
Lot Size: 30,000 SF
Improvements: Asphalt surface included in valuation
County 2025 Assessed Value: $214,400
Method of Disposal: To create an RFP so we may engage a Real Estate Broker
to market the property.
Financial Impact: Getting the parcel back on the tax rolls with the potential to
create affordable housing and jobs.
204 SW 5th STREET PROPERTY DISPOSAL ANALYSIS
COMMITTEE REFERRAL SHEET
COMMITTEE REPORT
Name of Policy & Finance
Committee:
Title: Resolution – Authorizing the Disposal of Real Property –
204 SW 5th Street.
Date referred
from Council
meeting:
Date referred August 21, 2025
from
Committee:
Committee MOTION: Committee member Michelle Hoferer made a
Action: motion to approve and move forward to the Governing
Body for action for disposal of real property at 204 SW 5th
Street. Committee chair Spencer Duncan seconded. Motion
approved 3-0-0.
Comments:
Members of Councilmembers Spencer Duncan (Chair), Marcus Miller,
Committee: Michelle Hoferer
Agenda Date September 9, 2025
Requested:
CITY OF TOPEKA
CITY COUNCIL Tonya Bailey, Sr Executive Assistant
City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant
Topeka, KS 66603-3914 E-mail: councilassist@topeka.org (785) 368-
3710 www.topeka.org
EXCERPT
HOLLIDAY 1st FLOOR CONFERENCE ROOM, Topeka, Kansas, Thursday, August 21, 2025. The
Policy & Finance Committee members met at 10:00 A.M., with the following Committee members present:
Duncan (Chair), Marcus Miller, Michelle Hoferer.
The following is an excerpt of the draft minutes from the meeting:
APPROVAL by the Committee to proceed to the Governing Body for authorizing the disposal of real
property located at 204 SW 5th Street.
Surplus Property Disposal
Deputy City Manager Braxton Copley spoke to the need for increasing revenues in the City. He continued to
speak on three properties that are owned by the City at 400 SE 8th Avenue. 255 NW Curtis Street, 2024 SW 5th
Street. The goal would be to get the parcels back on the tax roll with potential to create affordable housing and
jobs for economic development. He continued to speak to stages of the process; Possible Surplus Property,
Request for Proposal (RFP) to engage a commercial broker to optimize high return. He confirmed Governing
Body would have final approval of sale.
City Manager Dr. Robert Perez stated that all properties have vetted through staff to ensure there is no use of
the properties to the City.
Deputy City Manager Braxton Copley spoke to the property located at 400 SE 8th Avenue. He stated the City
has assessed and valued the 2.5 acres at $773, 752. The 2025 Shawnee County assessed value is $486,400.
Committee member Michelle Hoferer questioned the parcel being separate from the north portion of the
property. Copley responded the north portion is owned by Madison Street Apartments.
Committee chair Spencer Duncan spoke to the specific uses for the property. Copley confirmed the property is
zoned D-1.
MOTION: Committee chair Spencer Duncan made a motion to approve and move forward to the Governing
Body for action for disposal of real property at 400 SE 8th Avenue. Committee member Hoferer seconded.
Motion approved 3-0-0.
Deputy City Manager Braxton Copley spoke to the property located at 225 SW Curtis Street, 2.4 acres. The
assessed value is $600,00. The 2025 Shawnee County assessed value is a $492,700. He added the parcel was
acquired using Transient Guest Tax funds for a Riverfront Park, therefore there will be a need for a RFP
conditions for property disposal.
Presented at the September 9, 2025 Governing Body Meeting
City Manager Dr. Robert Perez stated there has been a request to participant in the Riverfront Development
with Greater Topeka Partnership (GTP). He spoke to positive economic development opportunities for this
property sale.
Committee member Michelle Hoferer questioned the location of the levy. Copley confirmed it would be
disclosed the property is within 500 feet of the levy.
MOTION: Committee member Michelle Hoferer made a motion to approve and move forward to the Governing
Body for action for disposal of real property at 225 SW Curtis Street. Committee chair Spencer Duncan
seconded. Motion approved 3-0-0.
Deputy City Manager Braxton Copley spoke to the property located at 204 SW 5th Street, .688 acres. The
property originally was acquired in 1972 for the City of Topeka headquarters; Lots 129, 131, and 133. He did
add there are environment concerns with property and will be disclosed. The parcel is zoned D-1, assessed
value is $255,000 with the 2025 Shawnee County assessed value at $214,400.
Committee chair Duncan supports to proceed forward but stated he is requesting to have conversation on a
potential economic development project.
City Manager Dr. Robert Perez confirmed there will be conversation on the potential economic development
project.
Committee member Hoferer inquired about the current lease for parking on the property and notifying those
involved.
MOTION: Committee member Michelle Hoferer made a motion to approve and move forward to the Governing
Body for action for disposal of real property at 204 SW 5th Street. Committee chair Spencer Duncan seconded.
Motion approved 3-0-0.
***************************
Presented at the August 19, 2025 Governing Body Meeting Page 2
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Braxton Copley, Deputy DOCUMENT #:
City Manager
SECOND PARTY/SUBJECT: Disposal of Real PROJECT #:
Property, 400 SE 8th
Avenue
CATEGORY/SUBCATEGORY 020 Resolutions / 008 Surplus Property
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
RESOLUTION introduced by the Policy and Finance Committee comprised of Councilmembers Spencer
Duncan, Marcus Miller, and Michelle Hoferer, recommending approval to authorize the disposal of real
property located at 400 SE 8th Avenue as described in Exhibit A. (Policy and Finance Committee
recommended approval on August 21, 2025.)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval of the Resolutions will authorize the disposal of real property located at 400 SE 8th Avenue.)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to adopt the Policy and Finance Committee's recommendation.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution.
BACKGROUND:
At its meeting on August 21, 2025, the Policy and Finance Committee recommended approval of authorizing the
disposal of real property located at 400 SE 8th Avenue.
BUDGETARY IMPACT:
Estimated value of tract is $773,752
SOURCE OF FUNDING:
From sale of parcel
ATTACHMENTS:
Description
Resolution 400 SE 8th Avenue
P&F Committee Referral Report (August 21, 2025)
P&F Committee Minutes Excerpt (August 21, 2025)
1 RESOLUTION NO. ___________
2
3 A RESOLUTION introduced by City Manager Dr. Robert M. Perez, authorizing the
4 disposal of real property located at 400 SE 8th Avenue pursuant to
5 Topeka Municipal Code § 3.30.330.
6
7 WHEREAS, Topeka Municipal Code § 3.30.330 provides for the process to
8 dispose of real property; and
9 WHEREAS, the City of Topeka owns certain real property that has been identified
10 as surplus property, not needed for municipal purposes.
11 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
12 CITY OF TOPEKA, KANSAS, that:
13 (1) The real property located at 400 SE 8th Avenue is identified as surplus
14 property owned by the City pursuant to TMC 3.30.330(a).
15 (2) Information required pursuant to TMC 3.30.330(b) for Governing Body
16 consideration to dispose of the property is provided in Exhibit A.
17 (3) The City Manager is hereby authorized to engage a real estate broker to
18 market the property and solicit proposals that consider price and other factors such as
19 economic development, creation of affordable housing and jobs, and restoring the
20 property to the tax base for disposal of the property pursuant to TMC 3.30.330(c)(6).
21 ADOPTED and APPROVED by the Governing Body on ____________________.
22 CITY OF TOPEKA, KANSAS
23
24
25
26 Michael A. Padilla, Mayor
27 ATTEST:
28
29
30 ______________________________
31 Brenda Younger, City Clerk
RES/Disposal of Real Property Aug 2025 1
(400 SE 8th Avenue)
EXHIBIT A
Common Address: 400 SE 8th Avenue
Legal Description: Lots 226, 228, 230, 232, 234, 236, 238 and 240 on Madison Street;
Lots 227, 229, 231, 233, 235, 237, and 239 on Jefferson Street; and
Lots 170, 172, 174, 176, 178, 180, 182, 184, 186, 188, 190, and 192
on Eighth Avenue East, all in Holliday's Addition to the City of
Topeka, Shawnee County, Kansas, commonly known as and
described as 400 SE 8th Avenue, Topeka, Kansas.
Zoning: D1 - Planned Development District
Date of Acquisition: 8/13/1976
Reason City Acquired: Additional parking space
How City Acquired: General Warranty Deed
Current Use: City vehicle parking
Expected Future Use: Commercial/Residential Development
Assessed Value: $773,752 ($7/SF)
Lot Size: 110,536 SF
Improvements: Asphalt surface included in valuation
County 2025 Assessed Value: $486,400
Method of Disposal: To create an RFP so we may engage a Real Estate Broker to market
the property
Financial Impact: Getting the parcel back on the tax rolls with the potential to create
affordable housing and jobs.
400 SE 8TH AVENUE PROPERTY DISPOSAL ANALYSIS
COMMITTEE REFERRAL SHEET
COMMITTEE REPORT
Name of Policy & Finance
Committee:
Title: Resolution – Authorizing the Disposal of Real Property –
400 SE 8th Avenue
Date referred
from Council
meeting:
Date referred August 21, 2025
from
Committee:
Committee MOTION: Committee chair Spencer Duncan made a motion
Action: to approve and move forward to the Governing Body for
action for disposal of real property at 400 SE 8th Avenue.
Committee member Hoferer seconded. Motion approved 3-
0-0.
Comments:
Members of Councilmembers Spencer Duncan (Chair), Marcus Miller,
Committee: Michelle Hoferer
Agenda Date September 9, 2025
Requested:
CITY OF TOPEKA
CITY COUNCIL Tonya Bailey, Sr Executive Assistant
City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant
Topeka, KS 66603-3914 E-mail: councilassist@topeka.org (785) 368-
3710 www.topeka.org
EXCERPT
HOLLIDAY 1st FLOOR CONFERENCE ROOM, Topeka, Kansas, Thursday, August 21, 2025. The
Policy & Finance Committee members met at 10:00 A.M., with the following Committee members present:
Duncan (Chair), Marcus Miller, Michelle Hoferer.
The following is an excerpt of the draft minutes from the meeting:
APPROVAL by the Committee to proceed to the Governing Body for authorizing the disposal of real
property located at 400 SE 8th Avenue.
Surplus Property Disposal
Deputy City Manager Braxton Copley spoke to the need for increasing revenues in the City. He continued to
speak on three properties that are owned by the City at 400 SE 8th Avenue. 255 NW Curtis Street, 2024 SW 5th
Street. The goal would be to get the parcels back on the tax roll with potential to create affordable housing and
jobs for economic development. He continued to speak to stages of the process; Possible Surplus Property,
Request for Proposal (RFP) to engage a commercial broker to optimize high return. He confirmed Governing
Body would have final approval of sale.
City Manager Dr. Robert Perez stated that all properties have vetted through staff to ensure there is no use of
the properties to the City.
Deputy City Manager Braxton Copley spoke to the property located at 400 SE 8th Avenue. He stated the City
has assessed and valued the 2.5 acres at $773, 752. The 2025 Shawnee County assessed value is $486,400.
Committee member Michelle Hoferer questioned the parcel being separate from the north portion of the
property. Copley responded the north portion is owned by Madison Street Apartments.
Committee chair Spencer Duncan spoke to the specific uses for the property. Copley confirmed the property is
zoned D-1.
MOTION: Committee chair Spencer Duncan made a motion to approve and move forward to the Governing
Body for action for disposal of real property at 400 SE 8th Avenue. Committee member Hoferer seconded.
Motion approved 3-0-0.
Deputy City Manager Braxton Copley spoke to the property located at 225 SW Curtis Street, 2.4 acres. The
assessed value is $600,00. The 2025 Shawnee County assessed value is a $492,700. He added the parcel was
acquired using Transient Guest Tax funds for a Riverfront Park, therefore there will be a need for a RFP
conditions for property disposal.
Presented at the September 9, 2025 Governing Body Meeting
City Manager Dr. Robert Perez stated there has been a request to participant in the Riverfront Development
with Greater Topeka Partnership (GTP). He spoke to positive economic development opportunities for this
property sale.
Committee member Michelle Hoferer questioned the location of the levy. Copley confirmed it would be
disclosed the property is within 500 feet of the levy.
MOTION: Committee member Michelle Hoferer made a motion to approve and move forward to the Governing
Body for action for disposal of real property at 225 SW Curtis Street. Committee chair Spencer Duncan
seconded. Motion approved 3-0-0.
Deputy City Manager Braxton Copley spoke to the property located at 204 SW 5th Street, .688 acres. The
property originally was acquired in 1972 for the City of Topeka headquarters; Lots 129, 131, and 133. He did
add there are environment concerns with property and will be disclosed. The parcel is zoned D-1, assessed
value is $255,000 with the 2025 Shawnee County assessed value at $214,400.
Committee chair Duncan supports to proceed forward but stated he is requesting to have conversation on a
potential economic development project.
City Manager Dr. Robert Perez confirmed there will be conversation on the potential economic development
project.
Committee member Hoferer inquired about the current lease for parking on the property and notifying those
involved.
MOTION: Committee member Michelle Hoferer made a motion to approve and move forward to the Governing
Body for action for disposal of real property at 204 SW 5th Street. Committee chair Spencer Duncan seconded.
Motion approved 3-0-0.
***************************
Presented at the August 19, 2025 Governing Body Meeting Page 2
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Braxton Copley, Deputy DOCUMENT #:
City Manager
SECOND PARTY/SUBJECT: Disposal of Real PROJECT #:
Property, 225 NW
Curtis Street
CATEGORY/SUBCATEGORY 020 Resolutions / 008 Surplus Property
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
RESOLUTION introduced by the Policy and Finance Committee comprised of Councilmembers Spencer
Duncan, Marcus Miller, and Michelle Hoferer, recommending approval to authorize the disposal of real
property located at 225 NW Curtis Street as described in Exhibit A. (Policy and Finance Committee
recommended approval on August 21, 2025.)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.
(Approval of the Resolution will authorize the disposal of real property located at 225 NW Curtis Street.)
VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to adopt the Policy and Finance Committee's recommendation.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution.
BACKGROUND:
At its meeting on August 21, 2025, the Policy and Finance Committee recommended approval of authorizing the
disposal of real property located at 225 NW Curtis Street.
Additional environmental reports for this property are available here:
ESA’s (Phase I and Phase II) https://cot-wp-uploads.s3.amazonaws.com/wp-
content/uploads/planning/Brownfield/PhaseI.pdf and https://cot-wp-uploads.s3.amazonaws.com/wp-
content/uploads/planning/Brownfield/PhaseII.pdf respectively.
BUDGETARY IMPACT:
Estimated value of tract $600,000
SOURCE OF FUNDING:
From sale of parcel
ATTACHMENTS:
Description
Resolution 225 NW Curtis Street
P&F Committee Referral Report (August 21, 2025)
P&F Committee Minutes Excerpt (August 21, 2025)
1 RESOLUTION NO. ___________
2
3 A RESOLUTION introduced by City Manager Dr. Robert M. Perez, authorizing the
4 disposal of real property located at 225 NW Curtis Street pursuant to
5 Topeka Municipal Code § 3.30.330.
6
7 WHEREAS, Topeka Municipal Code § 3.30.330 provides for the process to
8 dispose of real property; and
9 WHEREAS, the City of Topeka owns certain real property that has been identified
10 as surplus property, not needed for municipal purposes.
11 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
12 CITY OF TOPEKA, KANSAS, that:
13 (1) The real property located at 225 NW Curtis Street is identified as surplus
14 property owned by the City pursuant to TMC 3.30.330(a).
15 (2) Information required pursuant to TMC 3.30.330(b) for Governing Body
16 consideration to dispose of the property is provided in Exhibit A.
17 (3) The City Manager is hereby authorized to engage a real estate broker to
18 market the property and solicit proposals that consider price and other factors such as
19 economic development, creation of affordable housing and jobs, and restoring the
20 property to the tax base for disposal of the property pursuant to TMC 3.30.330(c)(6).
21 ADOPTED and APPROVED by the Governing Body on ____________________.
22 CITY OF TOPEKA, KANSAS
23
24
25
26 Michael A. Padilla, Mayor
27 ATTEST:
28
29
30 ______________________________
31 Brenda Younger, City Clerk
RES/Disposal of Real Property Aug 2025 1
(225 NW Curtis Street)
EXHIBIT A
Common Address: 225 NW Curtis Street
Legal Description: TRACT 1, Lot 64 EXCEPT that part taken by the City of Topeka for
flood protection purposes, and all of Lots 66 and 68, Harrison Street,
together with the West Half of vacated alley lying East of said lots,
and the East Half of vacated Harrison Street lying West of Lot 64
and the South 5 feet of Lot 66; and Lot 63 EXCEPT that part taken
by the City of Topeka for flood protection purposes, and Lots 65 and
67, Van Buren Street, together with the East Half of vacated alley
lying West of said lots and the West Half of vacated Van Buren
Street lying East of said lots, all in EUGENE or NORTH TOPEKA,
in the City of Topeka, Shawnee County, Kansas.
TRACT II, Lot 64 EXCEPT that part taken by the City of Topeka for
flood protection purposes, and Lots 66 and 68, Van Buren Street,
together with the West Half of vacated alley lying East of said lots
and the East Half of vacated Van Buren Street lying West of said
lots; and Lots 65 and 67, Jackson Street, together with the East Half
of vacated alley lying West of said lots, and the West Half of vacated
Jackson Street lying East of said lots; and Lot 66 EXCEPT the South
11 1/2 feet, and all of Lot 68, Jackson Street, together with the East
Half of vacated Jackson Street lying West of said lots, all in
EUGENE or NORTH TOPEKA, in the City of Topeka, Shawnee
County, Kansas. LESS Lot 66 on Jackson Street, EXCEPT the
South 12 1/2 feet thereof; ALSO LESS: Lots 65, 67 and 68 on
Jackson Street; ALSO LESS: The East Half of vacated Jackson
Street adjoining said Lot 66, EXCEPT the South 12 1/2 feet thereof;
ALSO LESS: The West Half of vacated Jackson Street adjoining
said Lots 65 and 67; ALSO LESS: The East Half of vacated Jackson
Street adjoining said Lot 68; ALSO LESS: A portion of Lot 68 on
Van Buren Street described as: Beginning at a point on the North
line of said Lot 68 which is 60 feet West of the Northeast corner of
said lot; thence Easterly, 60 feet, to the Northeast corner of Lot 68;
thence Southerly, to the Southeast corner of Lot 68; thence
Northwesterly, to the point of beginning;
AND ALSO LESS: A portion of the vacated South to North alley, the
East line of which is coincident with the West lines of Lots 65 and
67 on Jackson Street, described as: Beginning at the Southwest
corner of Lot 65 on Jackson Street; thence Westerly, on an
extension of the South line of Lot 65, to the centerline of sald
vacated alley; thence Northerly, on the centerline of said vacated
alley, 58.85 feet; thence Northwesterly, to the Southeast corner of
Lot 68 on Van Buren Street; thence Northerly, to the Northeast
comer of said Lot 68; thence Easterly, to the Northwest corner of
Lot 67 on Jackson Street; thence Southerly, to the point of
beginning; All In Eugene Addition to the City of Topeka, Shawnee
County, Kansas
Zoning: X3
Date of Acquisition: 8/2/2011
Reason City Acquired: Riverfront Park. Acquired using TGT Funds.
How City Acquired: General Warranty Deed
Current Use: Vacant
Expected Future Use: Commercial/Residential Development
Assessed Value: $600,000 (land and improvements)
Lot Size: 104,993 SF
Improvements
(SF/Year Constructed): (3,000/1070), (5,580, 1987), (3,285/1975), (2,048/1975)
County 2025 Assessed Value: $492,700
Method of Disposal: To create an RFP so we may engage a Real Estate Broker to
market the property
Financial Impact: Getting the parcel back on the tax rolls with the potential to
create affordable housing and jobs.
225 NW CURTIS PROPERTY DISPOSAL ANALYSIS
225 NW CURTIS PROPERTY DISPOSAL ANALYSIS
COMMITTEE REFERRAL SHEET
COMMITTEE REPORT
Name of Policy & Finance
Committee:
Title: Resolution – Authorizing the Disposal of Real Property –
255 NW Curtis Street.
Date referred
from Council
meeting:
Date referred August 21, 2025
from
Committee:
Committee MOTION: Committee member Michelle Hoferer made a
Action: motion to approve and move forward to the Governing
Body for action for disposal of real property at 225 SW
Curtis Street. Committee chair Spencer Duncan seconded.
Motion approved 3-0-0.
Comments:
Members of Councilmembers Spencer Duncan (Chair), Marcus Miller,
Committee: Michelle Hoferer
Agenda Date September 9, 2025
Requested:
CITY OF TOPEKA
CITY COUNCIL Tonya Bailey, Sr Executive Assistant
City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant
Topeka, KS 66603-3914 E-mail: councilassist@topeka.org (785) 368-
3710 www.topeka.org
EXCERPT
HOLLIDAY 1st FLOOR CONFERENCE ROOM, Topeka, Kansas, Thursday, August 21, 2025. The
Policy & Finance Committee members met at 10:00 A.M., with the following Committee members present:
Duncan (Chair), Marcus Miller, Michelle Hoferer.
The following is an excerpt of the draft minutes from the meeting:
APPROVAL by the Committee to proceed to the Governing Body for authorizing the disposal of real
property located at 255 NW Curtis Street.
Surplus Property Disposal
Deputy City Manager Braxton Copley spoke to the need for increasing revenues in the City. He continued to
speak on three properties that are owned by the City at 400 SE 8th Avenue. 255 NW Curtis Street, 2024 SW 5th
Street. The goal would be to get the parcels back on the tax roll with potential to create affordable housing and
jobs for economic development. He continued to speak to stages of the process; Possible Surplus Property,
Request for Proposal (RFP) to engage a commercial broker to optimize high return. He confirmed Governing
Body would have final approval of sale.
City Manager Dr. Robert Perez stated that all properties have vetted through staff to ensure there is no use of
the properties to the City.
Deputy City Manager Braxton Copley spoke to the property located at 400 SE 8th Avenue. He stated the City
has assessed and valued the 2.5 acres at $773, 752. The 2025 Shawnee County assessed value is $486,400.
Committee member Michelle Hoferer questioned the parcel being separate from the north portion of the
property. Copley responded the north portion is owned by Madison Street Apartments.
Committee chair Spencer Duncan spoke to the specific uses for the property. Copley confirmed the property is
zoned D-1.
MOTION: Committee chair Spencer Duncan made a motion to approve and move forward to the Governing
Body for action for disposal of real property at 400 SE 8th Avenue. Committee member Hoferer seconded.
Motion approved 3-0-0.
Deputy City Manager Braxton Copley spoke to the property located at 225 SW Curtis Street, 2.4 acres. The
assessed value is $600,00. The 2025 Shawnee County assessed value is a $492,700. He added the parcel was
acquired using Transient Guest Tax funds for a Riverfront Park, therefore there will be a need for a RFP
conditions for property disposal.
Presented at the September 9, 2025 Governing Body Meeting
City Manager Dr. Robert Perez stated there has been a request to participant in the Riverfront Development
with Greater Topeka Partnership (GTP). He spoke to positive economic development opportunities for this
property sale.
Committee member Michelle Hoferer questioned the location of the levy. Copley confirmed it would be
disclosed the property is within 500 feet of the levy.
MOTION: Committee member Michelle Hoferer made a motion to approve and move forward to the Governing
Body for action for disposal of real property at 225 SW Curtis Street. Committee chair Spencer Duncan
seconded. Motion approved 3-0-0.
Deputy City Manager Braxton Copley spoke to the property located at 204 SW 5th Street, .688 acres. The
property originally was acquired in 1972 for the City of Topeka headquarters; Lots 129, 131, and 133. He did
add there are environment concerns with property and will be disclosed. The parcel is zoned D-1, assessed
value is $255,000 with the 2025 Shawnee County assessed value at $214,400.
Committee chair Duncan supports to proceed forward but stated he is requesting to have conversation on a
potential economic development project.
City Manager Dr. Robert Perez confirmed there will be conversation on the potential economic development
project.
Committee member Hoferer inquired about the current lease for parking on the property and notifying those
involved.
MOTION: Committee member Michelle Hoferer made a motion to approve and move forward to the Governing
Body for action for disposal of real property at 204 SW 5th Street. Committee chair Spencer Duncan seconded.
Motion approved 3-0-0.
***************************
Presented at the August 19, 2025 Governing Body Meeting Page 2
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: Nicole Malott DOCUMENT #:
SECOND PARTY/SUBJECT: Utility Bill Real Estate PROJECT #:
Liens Ordinance
CATEGORY/SUBCATEGORY 014 Ordinances – Non-Codified / 008 Special Assessments
CIP PROJECT: No
ACTION OF COUNCIL: Discussion 9-2-25 JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
ORDINANCE introduced by City Manager Dr. Robert M. Perez, imposing a real estate lien pursuant to
K.S.A. 12-808c upon certain lots and pieces of ground in Shawnee County, Kansas, to pay the cost for
utility services where such payments to the City have not been made due to neglect, failure or refusal to
pay.
Voting Requirement: Action requires at least (6) votes of the Governing Body.
(Approval will impose real estate liens, pursuant to K.S.A. 12-808c, upon certain lots and pieces of ground in
Shawnee County, Kansas.)
VOTING REQUIREMENTS:
Action requires at least (6) votes of the Governing Body.
POLICY ISSUE:
Whether to authorize the imposition of liens on properties that have received utility services but have failed to pay
for such services.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to adopt the ordinance.
BACKGROUND:
The City of Topeka Utilities Department provides utility services for water, wastewater, stormwater and fire line
services to a variety of customers located both inside and outside the city limits. When customer utility bills
become delinquent, our normal delinquency controls are to turn off the water service to the customer until the
customer makes full payment on the delinquent amounts. Some customers receive wastewater service and
stormwater service from the City but no water service. This greatly reduces our ability to get the customer to pay
delinquent amounts since we cannot shut off their water service. Most of these are customers of rural water
districts and the rural water district cannot shut off water service for failure of a customer to pay a bill owed to the
City. The customers identified in this document are delinquent in payment for services provided by the City. State
law permits the City to institute a lien on the property of these customers in order to recover payment for services
rendered. This ordinance is passed every September so that the county clerk has sufficient time to add the utility
fees to the tax statement that is issued in November.
BUDGETARY IMPACT:
Collection of delinquent utility accounts in the amount of $94,637.92.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
Ordinance
Utility Lien Fact Sheet
Location Aerial
Presentation (September 2, 2025 GB Meeting)
1 (Published in the Topeka Metro News _______________________________________)
2
3 ORDINANCE NO. _____________
4
5 AN ORDINANCE introduced by City Manager Dr. Robert M. Perez, imposing a real
6 estate lien pursuant to K.S.A. 12-808c upon certain lots and pieces
7 of ground in Shawnee County, Kansas, to pay the cost for utility
8 services where such payments to the City have not been made due
9 to neglect, failure or refusal to pay.
10
11 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA,
12 KANSAS:
13 Section 1. That there be and is hereby instituted a real estate lien upon the
14 following described lots and pieces of ground in Shawnee County, Kansas, pursuant to
15 K.S.A. 12-808c:
Property ID Number Property Owner of Record Service Address Amount
1311102009002000 BROWN, JASON 2300 SE ALEXANDER DR $491.63
1311103007007000 LONGSTAFF, STEVE 3823 SE HOWARD DR $398.96
1311202004001080 FOX, LAURA J 4442 SE WEEKLEY CT $411.67
1311203005006000 LANGSTON, RONALD E 2500 SE CUVIER ST $344.30
1361402003011000 PARTON, MATHEW R 3824 SE 30TH PARK $322.01
1361402007003000 MOORE, HEATHER 3907 SE 30TH TER $521.34
1361403003001090 BRYANT, MICHELLE 3810 SE 33RD TER $900.00
1361404008002000 CARTER, DEBRA J 4009 SE 34TH TER $946.08
1051503005003000 CNC PROPERTY MANAGEMENT LLC 1501 NE CALHOUN BLUFF TER $59.79
1083402003008000 YEUBANKS, LISA 3321 SE BATES RD $106.66
1311103012013000 MAPES, KERRICE 3700 SE 28TH TER $552.79
1311104005009000 HIGGS, MICHAEL A 4330 SE 25TH TER $826.62
1311203005008000 HABERKORN, JASON 2516 SE CUVIER ST $317.31
1320402004002000 RUELAS, JUAN 2305 SE 10TH AVE $368.19
1341902003016000 UNITY INVEST GROUP LLC 3740 SW TOPEKA BLVD $433.08
0273601005013000 LECLAIR, COREY J 5231 NW LINCOLN ST $624.35
0273601006008000 SMITH, JUSTUS 5207 NW COURTLAND DR $859.69
0273601007002000 KRAMER, GREGORY D 5220 NW LINCOLN ST $1,146.64
0273601007026000 WOODWARD JR, BRYAN A 5225 NW KENDALL DR $781.36
0273604003006000 HARRIS, KIMBERLY J 4839 NW KENDALL DR $338.21
0283401002002000 HODGES, ROBERT D 4340 NW MESA CT $1,242.16
0283401003016000 SHERRER, GARY L 4400 NW MESA CT $482.56
0283401005003000 ADAMS, STEVEN E 5230 NW MELBA DR $1,063.27
ORD/2025 Utility Services Lien 12-808c 8/19/2025 1
0283401006008000 BITTNER, DANIEL S 4441 NW 52ND TER $324.96
0283401007013000 MARTINEZ, MICHAEL A 5033 NW 52ND ST $979.91
0283401007022000 BARNES, SAVANNAH D 5117 NW 52ND ST $1,412.96
0283401008003000 KAHRE, BRUCE A & OLGA M 5216 NW 52ND ST $1,425.94
0283401008005000 FRANCIS, TRACY 5200 NW 52ND ST $1,056.70
0283401010016000 SULLIVAN, BREANN 5320 NW ARROYO DR $563.58
0283402001014000 WOOD, TRINA M 5130 NW ARROYO DR $4,875.63
0283402002012000 BURKEEN, JENNIFER 5019 NW PUEBLO CT $403.44
0283402002014000 KEE, AMY L 5033 NW PUEBLO CT $1,085.07
0910202002003000 CP OFFICE SUITES LLC 4501 NW OAKLEY AVE $383.20
0910202006001000 SNELL, TRICIA 4543 NW GERONIMO TRL $262.32
0910202006005000 ROSS, DARYL 4527 NW GERONIMO TRL $618.46
0910202006012000 RENO, DONNA 4515 NW GERONIMO TRL $810.66
0911104001001320 BITNER, BRETTON 3232 NW 34TH ST $940.05
0973501001002000 A & I LLC 606 SW WAYNE AVE $642.10
0993204001004000 SHREE RAM LLC DBA COMFORT STES 6213 SW 10TH AVE $567.02
1041703001019000 SPAETH, EMIL S 2527 N KANSAS AVE $416.48
1042004004004000 SONOS 504 NE PARAMORE ST $684.07
1052104004003000 STARTUP, JASON D 1420 NE FOREST AVE $100.96
1082803008006000 SEGURA, MICHAEL 716 NE EMMETT ST $54.69
1083302012001000 MCCAULEY, WAYNE H 101 SE SWYGART ST $369.56
1083402002005000 PAINE, LUKE E 3217 NE SEWARD AVE $448.49
1093101012011000 GMMS LLC 214 SW 4TH ST $308.14
1093102023004000 JOHNSON, LARRY D & HARRIETT D 612 SW TAYLOR ST $54.88
1093102028001000 KANSAS VILLAGE AT OLD TOWN LLC 901 SW 7TH ST $74.40
1093102028013000 KANSAS VILLAGE AT OLD TOWN LLC 900 SW 8TH AVE $74.40
1093102029007000 KANSAS VILLAGE AT OLD TOWN LLC 820 SW 8TH AVE $74.40
1093102032004000 REDMOND, MARSEL S 704 SW TYLER ST $238.00
1093103006008000 H20 HOSPITALITY LLC 832 SW TYLER ST $643.57
1093104016005000 LA FEMME LEGACIES LLC 914 SE MADISON ST $4,209.95
1093202018004000 WIBLE PROPERTY DEVELOPMENT LLC 520 SE 5TH ST $711.36
1093204030007000 CRUZ ALVARADO, JUAN C 612 SE LAKE ST $439.39
1311101001014000 ROTHGEB, ADAM 4340 SE 23RD TER $2,220.05
1311101009012000 MCDONALD, JENNIFER M 4041 SE SHILOH CT $595.21
1311101010011000 BENJAMIN, KATHELINE 4031 SE 23RD TER $1,053.86
1311102003005000 ZIMMERMAN, MICHELLE R 3830 SE 23RD TER $1,057.50
1311102003009000 VARNON, STEFANI R 3806 SE 23RD TER $1,072.13
1311102005021000 VIRGO, TABITHA R 3718 SE 25TH ST $1,837.03
1311102006011000 CRAWFORD, JASON C 2330 SE ALAMAR RD $1,013.23
1311102006022000 MCWILLIAMS, KEELEY A 2341 SE BLAIR CT $646.54
1311102007001000 MORGAN, DEBRA A 2325 SE ALAMAR RD $504.48
1311102007017000 STEELE JR, LARRY E 2343 SE ALAMAR RD $1,215.61
1311103002013000 WURTZ, AARON M 3842 SE HOWARD DR $847.93
ORD/2025 Utility Services Lien 12-808c 8/19/2025 2
1311103002016000 PRITCHETT, SALLY 2537 SE CONNIE DR $1,441.86
1311103003004000 BUSENITZ, BROOKE N 2526 SE ALEXANDER DR $3,189.67
1311103004002000 ZAJIC, MATTHEW 2514 SE BLAIR DR $1,790.76
1311103005009000 GEIST, CHARLES 3640 SE HOWARD DR $1,015.09
1311103010017000 WURTZ, CHRISTINE 3620 SE 27TH TER $137.42
1311103013005000 NICHOLS, MATTHEW D 2835 SE LAKERIDGE CT $1,415.15
1311103013014000 ALBRIGHT, DANIEL K 2830 SE CAPITOL VIEW CT $778.90
1311104001001000 TETUAN, JOE M 2440 SE BENNETT DR $427.82
1311104002041000 FLECK , BROOKE SHANNON 2621 SE SHAWNEE DR $984.55
1311104005002000 KELLEY, SEAN C 4343 SE 25TH ST $283.57
1311104007007000 ALI, JAN L 2620 SE BENNETT DR $860.30
1311104008006000 HOOK, BILL & PAM 4320 SE 26TH TER $584.43
1311104010002000 NAVA, VERONICA 2720 SE SHAWNEE DR $1,381.77
1311203001014000 WATKINS, MICHAEL P 4713 SE 25TH ST $1,329.47
1320401008008000 OWENS, PHILLIP & CHRISTENE L 736 SE GILMORE AVE $64.97
1330502004004000 P & Q ENTERPRISES INC 603 SE 10TH AVE $446.84
1330502012010000 STARDUSTERS CRIME PREVENTION 1135 SE WASHINGTON ST $325.28
1330602008006000 WV & PV LLC 1312 SW WESTERN AVE $421.22
1330701004001000 VAUGHN MANAGEMENT LLC 123 SE 21ST ST $4,330.17
1330801002004000 EMPORIUM HOLDINGS INC 1821 SE 21ST ST $2,524.60
1330801022010000 CORMIER, JANICE 1904 SE 25TH ST $404.36
1330803015002000 HAUS JANITORIAL SERVICE 1225 SE 27TH ST $131.17
1330803016003000 CORMIER, JANICE 1111 SE 27TH ST $373.70
1361401001023000 COCHRAN, CLARENCE 3201 SE DOWNING DR $638.13
1361401002010000 RAMOS JR, HUMBERTO MARIO 2907 SE ARBOR DR $1,302.80
1361401008011000 BURGHART, JUSTIN P 3118 SE ARBOR DR $475.05
1361401009013000 LYONS, EUTOICA T 3130 SE DOWNING DR $914.44
1361402003010000 HUGHES, TAMMY 3816 SE 30TH PARK $1,516.14
1361402006003000 GATEWOOD, RAUL R 3807 SE 30TH PARK $969.37
1361402008013000 KELLER, MICHAEL 3913 SE 32ND PL $1,102.58
1361402011018000 THOMPSON, ROSEMARY 3854 SE 32ND ST $378.04
1361403003006000 KENNARD, ERIC W 3314 SE MEADOWVIEW DR $1,225.81
1361403004006000 MARTIN, PATRICK E 3408 SE PECK CT $1,167.98
1361403005018010 EKLUND, JEANNINE 3412 SE WALNUT DR $630.28
1361403006007000 DAWSON-KUNTZSCH, JORDAN 3512 SE ASHLEY DR $244.65
1361403014001010 HAWS, AMANDA M 3612 SE PECK RD $719.98
1361404003007000 SWAIM, AMANDA M 3926 SE 34TH ST $749.41
1361404004007000 SCHMIDT, KAREN S 4032 SE 34TH ST $1,471.78
1361404006012000 MCNALLY, MARTIN J 4034 SE 34TH TER $905.60
1361404007004000 WILLEY, JENNIFER 3419 SE BURTON ST $1,029.88
1410101007001000 C HILL APARTMENTS LLC 1315 SW LANE ST $93.00
1411201001001000 CARLA HOBBS 801 SW 21ST ST $583.90
1430803010023120 SUNFLOWER APARTMENTS OF 6740 SW MISSION VIEW DR $1,309.53
ORD/2025 Utility Services Lien 12-808c 8/19/2025 3
OTTAWA
1462402001011000 KANSAS CARRIAGE HOUSE LLC 3715 SW WESTVIEW AVE $138.20
1561400004001000 MURRAY, SHAELA A 2905 SW PIERRE ST $333.12
2041800001001000 FUNDING PARTNERS II, LLC 7701 SE ADAMS ST $1,238.20
16 Section 2. That the City Clerk shall certify a copy of this Ordinance and deliver
17 the same to the County Clerk of Shawnee County, Kansas, who shall place the several
18 amounts mentioned in Section 1 of this Ordinance upon the tax rolls of said County to
19 be collected as one tax in the same manner as other taxes and assessments are
20 collected.
21 Section 3. This ordinance shall take effect and be in force from and after its
22 passage, approval and publication in the official City newspaper.
23 PASSED AND APPROVED by the Governing Body ______________________.
24 CITY OF TOPEKA, KANSAS
25
26
27
28 __________________________________
29 Michael A. Padilla, Mayor
30 ATTEST:
31
32
33
34 ____________________________
35 Brenda Younger, City Clerk
ORD/2025 Utility Services Lien 12-808c 8/19/2025 4
Sylvia Davis, Director of Utilities sdavis@topeka.org
Water Treatment Plant, 3245 NW Water Works Dr. Tel: 785-368-4239
Topeka, KS 66606 www.topeka.org
The City of Topeka Utilities provide utility services for water, wastewater, stormwater and fire line
services to a variety of customers located both inside and outside the city limits. When customer utility
bills become delinquent, our normal delinquency controls are to turn off the water service to the
customer until the customer makes full payment on the delinquent amounts.
However, some customers receive fire line service, wastewater service and/or stormwater service from
the City but no water service. This greatly reduces our ability to get the customer to pay delinquent
amounts since we cannot shut off their water service. Most of the customers outside the city limits are
customers of rural water districts, and the rural water district cannot shut off water service for failure of
a customer to pay a bill owed to the City.
When a customer does not have a water service to turn off, the utilities have only two options for
collection of past due amounts, turn the amounts over to the City’s collection agency or assess a real
estate lien. The assessment of real estate liens have proven to be a much more effective means of
collecting unpaid utility bills than turning them over to the City’s collection agency. The utilities have
traditionally only collected about 36% of the amount turned over to the collection agency compared to
approximately 98% collected from real estate liens.
Toward the end of July, past due final notices were sent to 146 utility accounts. Of the 146 accounts, 89
have previously been included in a utility lien ordinance. Utilities staff made phone calls to each of the
customers who were receiving a past due final notice for the first time to ensure awareness of the
possible real estate lien. Following staff’s collection efforts there are now currently 112 accounts (83
repeat) remaining that are being included in the preliminary ordinance. 77 of those accounts are outside
city limits and have wastewater (sewer) service provided by the City. There are 35 accounts inside city
limits which have delinquent stormwater and/or fireline accounts. All customers are at least 90 days
past due in payment of their utility bills.
State law permits the City to institute a lien on the property of these customers in order to recover
payment for services rendered.
** As is common in years past, payments continue to filter in after the agenda deadline. An updated
listing/ordinance will be provided to the council on the evening of 9/9 to ensure that we account for any
and all payments received after posting of the notice.
2025 Utilities
Lien Ordinance
| 2025 Utilities Lien Ordinance 2
2| Table of Contents
3| Map
4| Letters Sent
5| Outside/Inside City
6| Collection Methods
7| Important Dates
8| Questions?
2025 Utilities Lien Ordinance 3
2025 Utilities Lien Ordinance 4
146 Letters Sent
•$111,886.50
•61% Repeat
2025 Utilities Lien Ordinance 5
Outside City –
• 94 Wastewater
Inside City –
•44 Stormwater
•8 Fire Line
2025 Utilities Lien Ordinance 6
Collection Methods
Collection Rate
Lien Assessment 98%
Collection Agency 36%
2025 Utilities Lien Ordinance 7
Important Dates
Letters mailed to delinquent customers – 7/29
Approve Lien Ordinance – 9/9
Last day to make payment to the City – 9/30 @ Noon
Final Lien List sent to the County – 9/30
• October 1st deadline
County mails out 1st Half Tax Notices - November
2025 Utilities Lien Ordinance 8
QUESTIONS?
City of Topeka
Council Action Form
Council Chambers
214 SE 8th Street
Topeka, Kansas 66603
www.topeka.org
September 9, 2025
DATE: September 9, 2025
CONTACT PERSON: DOCUMENT #:
SECOND PARTY/SUBJECT: Public Comment PROJECT #:
Protocol
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
PAGE #:
DOCUMENT DESCRIPTION:
PUBLIC COMMENT PROTOCOL
VOTING REQUIREMENTS:
POLICY ISSUE:
STAFF RECOMMENDATION:
BACKGROUND:
Governing Body Rule 5.5
(c) Public Comment on a specific agenda item: Comments from members of the public concerning a
specific agenda item will be heard at the time the item is considered. Persons will be limited to addressing the
governing body one (1) time on a particular matter unless otherwise allowed by a vote of six (6) or more members
of the governing body.
(d) General public comment: Requests by members of the public to speak during the public comment portion
of a regular governing body meeting will be placed on the agenda on a "first-come, first-served" basis. The
request should state the name of the individual(s) desiring to be heard. Each such individual shall be limited to
addressing the governing body one (1) time and his or her comments shall be limited to topics directly relevant to
business of the governing body; provided however, that comments pertaining to personnel and litigation matters
shall not be allowed.
Procedures for Addressing the Governing Body
In accordance with Governing Body Rules 5.6 and 5.7, the following protocols for public comment apply:
Each person shall state his or her name and city of residence in an audible tone for the record.
All remarks shall be addressed to the Governing Body as a whole -- not to any individual member.
In order to provide additional time for as many individuals as possible to address the Governing Body, each
individual signed up to speak will need to complete his or her comments within four minutes.
The following behavior will not be tolerated from any speaker:
Uttering fighting words
Slander
Speeches invasive of the privacy of individuals (no mention of names) Unreasonably Loud Speech
Repetitious Speech or Debate
Speeches so disruptive of proceedings that the legislative process is substantially interrupted
Any speaker who engages in this type of behavior will be warned once by the presiding office (Mayor). If the
behavior continues, the speaker will be ordered to cease his or her behavior. If the speaker persists in interfering
with the ability of the Governing Body to carry out its function, he or she will be removed from the City Council
Chambers or Zoom meeting room.
Members of the public, Governing Body and staff are expected to treat one another with respect at all times.
Zoom Meeting Protocol
Make sure your Zoom name, email and/or phone number matches what was submitted to the City Clerk
when you signed up for public comment. Any misnamed or unauthorized users will not be admitted to
Zoom.
Please keep your mic muted and your camera off until you are called by the Mayor to give your comment.
If you are cut off during your comment time due to an internet connection or technical issue, you will need
to submit your comments in writing to the City Clerk atcclerk@topeka.orgor 215 SE 7thStreet, Room
012B, Topeka, KS 66603 for attachment to the minutes.
If you break any of the public comment rules, you will receive one warning from the Mayor. If you continue
any prohibited behavior, you will be removed from the Zoom meeting room and will not be allowed to rejoin.
Public comment is limited to four minutes. You may receive an extension at the discretion of the Governing
Body. The timer will be visible to you in the ‘City of Topeka Admin’ window on the Zoom app. Call-in users
will hear one beep when a minute is remaining and then another beep when time has expired.
Please do not share the Zoom login information with anyone. Any unauthorized users will not be admitted to
the Zoom meeting room.
BUDGETARY IMPACT:
SOURCE OF FUNDING: