Village Board of Trustees

Next Ord. 4536 Next Reso. 26001 VILLAGE OF VILLA PARK Villa Park Recreation Center 320 E. Wildwood Ave Villa Park, IL 60181 Special Meeting Village Board of Trustees January 12, 2026 7:00 PM Village President Kevin Patrick Village Clerk Rolf Laukant Village Trustees Cari Alfano, Jorge Cordova, Tina Konstatos, Jack Kozar, Deepa Kumar and Khalid Sabri Public participation is invited. When called upon, please approach the microphone and state your name. Kindly limit your remarks to 3 minutes. 1. Call to Order - Roll Call 2. Pledge of Allegiance 3. Amendments to the Agenda 4. Public Comments on Agenda Items 5. Public Comments on Non-Agenda Items 6. Proclamations 7. Presentation a. FUN Commission Holiday Decoration Awards Presentation 8. Appointment to Commission 9. Consent Agenda a. Bill Listings for the week of December 22, 2025 in the amount of $878,993.45 and for the week of December 29, 2025 in the amount of $64,286.01. b. Approval of the Minutes of the Village Board of Trustees Special Meeting held on December 15, 2025 c. Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Grant Agreement with the State of Illinois Department of Commerce & Economic Opportunity for Grant Number 24-203593 in the Amount of $100,000.00 This Resolution authorizes the Village President to execute a grant agreement with the State of Illinois Department of Commerce & Economic Opportunity (DCEO). Page 1 of 270  DCEO has awarded the Village a grant in the amount of $100,000.00 to use for all prior occurring costs associated with 8-inch watermain installation for the Iowa and Vermont Improvement Project. d. Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Grant Agreement with the State of Illinois Department of Commerce & Economic Opportunity for Grant Number 24-203622 in the Amount of $300,000.00 This Resolution authorizes the Village President to execute a grant agreement with the State of Illinois Department of Commerce & Economic Opportunity (DCEO). DCEO has awarded the Village a grant in the amount of $300,000.00 to use for all prior occurring costs associated with sanitary sewer line installation for the Monterey Avenue Improvement Project (Washington to Park). e. An Ordinance of the Village of Villa Park, Illinois Approving a Plat of Subdivision for the Properties at 1125 and 1129 Harvard Avenue, Villa Park (Kalsi’s Resubdivision). This Ordinance approves a Plat of Subdivision for Kalsi's Resubdivision to permit a two-lot subdivision for the properties at 1125 and 1129 N. Harvard Avenue. 10. Staff Reports a. Union Project Update b. Cell Tower Construction (D88 property) Update. 11. Ordinance for First Reading a. An Ordinance of the Village of Villa Park, DuPage County, Illinois, Amending Section 1-110 of Chapter 1 (General Provisions) of the Villa Park Municipal Code Regarding the Use of Village Property for Civil Immigration Enforcement Activities. This ordinance creates a new section of the Villa Park Municipal Code to prohibit the use of Village Property for civil immigration enforcement activities, while also adding protections for residents affected by those activities. 12. Ordinance for Second Reading 13. Ordinances a. An Ordinance Approving the Sugar Creek Golf Course Annual Budget for 2026. 14. Resolutions a. A Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Collective Bargaining Agreement with the American Federation of State, County and Municipal Employees, Council 31, AFL-CIO, Local 964 The Resolution would approve the CBA between the Village and the American Federation of State, County and Municipal Employees (AFSCME), Local 31, for a period of three years ending on December 31, 2028. b. A Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Side Letter Agreement to the Collective Bargaining Agreement between the Village of Villa Page 2 of 270  Park and the American Federation of State, County and Municipal Employees, Council 31, AFL-CIO, Local 964 Regarding Earned Benefits 15. Unfinished Business 16. New Business a. Discussion on Amendment of Ordinance Regarding Cannabis Tax Disbursement 17. Village Commission Reports 18. Village Clerk's Report 19. Village Trustees' Report 20. Village President's Report 21. Village Manager's Report 22. Executive Session a. Pursuant to 5ILCS 120/2 (c) (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body. b. Pursuant to 5 ILCS 120/2(c)(5), the purchase or lease of real property for the use of the public body c. Pursuant to 5 ILCS 120/2(c)(11), litigation, when an action against, affecting or on behalf of the public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent 23. Adjournment The Villa Park Village Hall is subject to the requirements of the Americans with Disabilities Act of 1990. An elevator is operational at the north side entrance to the Village Hall during normal work hours and also during evenings. lndividuals with special needs are requested to contact the Village's Compliance Officer at (630) 834-8500 so that reasonable accommodations can be made for those persons. Page 3 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: FUN Commission Holiday Decoration Awards Presentation RECOMMENDED ACTION: BACKGROUND: DISCUSSION: Page 4 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: Bill Listings for the week of December 22, 2025 in the amount of $878,993.45 and for the week of December 29, 2025 in the amount of $64,286.01. RECOMMENDED ACTION: BACKGROUND: DISCUSSION: Page 5 of 270 Page 6 of 270 Page 7 of 270 Page 8 of 270 Page 9 of 270 Page 10 of 270 Page 11 of 270 Page 12 of 270 Page 13 of 270 Page 14 of 270 Page 15 of 270 Page 16 of 270 Page 17 of 270 Page 18 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: Approval of the Minutes of the Village Board of Trustees Special Meeting held on December 15, 2025 RECOMMENDED ACTION: BACKGROUND: DISCUSSION: Page 19 of 270  Village of Villa Park Board of Trustees Meeting Minutes – December 15, 2025 (Minutes created by YouTube transcript) Date: December 15, 2025 Time: Meeting called to order at 7:01 PM Location: Village of Villa Park Villa Park Recreation Center 320 E. Wildwood Avenue Villa Park, IL 60181 1. Call to Order & Roll Call • The meeting was called to order by President Patrick. Village Attorney performed the roll call. a. Present: President Kevin Patrick, Trustees Jorge Cordova, Tina Konstatos, Jack Kozar, Deepa Kumar, and Khalid Sabri b. Absent: Trustee Cari Alfano and Clerk Rolf Laukant • A quorum was established. 2. Pledge of Allegiance • Attendees stood for the Pledge of Allegiance. 3. Amendments to the Agenda None 4. Public Comments on Agenda Items None 5. Public Comments on Non-Agenda Items • Larry Hebert: Mr. Herbert stated he was there to discuss permits. The Village Manager and Village President were aware of the situation regarding an incident at the Dunkin Donuts on St. Charles Road. The business was shut down for 5 days while waiting for a permit. He stated that he was told that George Benes couldn’t get there to give them their permit. I recommended they contact Mike Rivas. He also stated that George Benes is a contractor and a Village Inspector and that is wrong. He suggested that the Village should get the permits issued to businesses or get rid of the permits. They should not need to be shut down for a long time waiting for a permit. Page 20 of 270 6. Proclamations None 7. Presentation None 8. Appointment to Commission None 9. Consent Agenda • The Consent Agenda included the following items: a. Bill Listing for the week of December 1, 2025 in the amount of $3,326,991.89 and for the week of December 9, 2025 in the amount of $398,655.59. b. Approval of the Minutes of the Village Board of Trustees meeting held on October 13, 2025. o Motion to approve the consent agenda made by Trustee Kozar and seconded by Trustee Konstatos. Trustee Konstatos asked if these minutes are the ones that needed the correction. Manager Rivas stated that he believes that is the reason. Roll Call Vote: Ayes: Trustees Cordova, Konstatos, Kozar, Kumar, Sabri Nays: None Motion passed. Consent Agenda approved. 10. Ordinance for First Reading None 11. Ordinance for Second Reading None 12. Ordinances a. An ordinance adopting a Budget for the Village of Villa Park, County of DuPage, State of Illinois, for all Corporate Purposes, in lieu of an Annual Appropriation Ordinance, for the Fiscal Year commencing on January 1, 2026 and ending on December 31, 2026. Motion to approve ordinance made by Trustee Kozar and seconded by Trustee Konstatos. Trustees Konstatos, Kumar and Sabri had questions regarding several numbers in the proposed budget. Director Mika, Director Racanelli and Director Guerra addressed their concerns regarding Parks, Recreation, Pool and Equipment Capital Plan. Several items have been requested to be provided to the board: Page 21 of 270  -Expenses that were incurred that went over budget for the new recreation center. -List of what caused us to go over budget and specifically what was spent on what -Check to see if these overages were approved by the board and who made that request -Leases on equipment and new purchases of equipment – provide a detailed list of all these items -Specifics regarding money spent on Iowa Community Center and the Fire Department renovations President Patrick stated he would like to start, in June, with a budget workshop where we can get some guidance and education on how to understand municipal budgets. Also the public should be able to attend. He also asked that the Recreation Commission to start assessing the fees and programs for the recreation center and the pool – what is working and what can we do differently – we can fine tune this since we have been here a year. Manager Rivas stated that he will get the board everything they are asking for. The Recreation and Parks Departments are a zero-sum game. They don’t look for a profit, but to break even. Now we have a full year of data to analyze and see what will work and what doesn’t. We will do the same for the pool. In addition, we should have a meeting between the board and staff in the summer to go over the information for the budgets. Roll Call Vote: Ayes: Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri (with a provision) Nays: Trustee Cordova Ordinance Passes President Patrick asked that if Board has further questions for staff, please email staff so they can answer them directly, and please cc me on those emails. b. An ordinance Levying Taxes for the Fiscal Year of the Village of Villa Park, DuPage County, Illinois commencing on the first day of January 2024 and ending on the thirty-first day of December 2025, collectible in 2026. Motion to approve ordinance made by Trustee Konstatos and seconded by Trustee Kumar No Discussion Roll Call Vote: Ayes: Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri (with a provision) Nays: Trustee Cordova Ordinance Passes c. Ordinance abating the tax hereto levied for the year 2025 to pay the principal of and interest on $3,010,000 General Obligation Bonds (Alternate Revenue Source), Series 2017, of the Village of Villa Park, DuPage County, Illinois. As part of the annual property tax process, the Village routinely abates a property tax levy for debt service when it has certain funds available to pay the debt. Abating the property tax means we are informing the County that we do not need property tax revenues to pay Page 22 of 270  the debt service on these bonds. These bonds were issued as part of our plan to manage TIF 3 debt, which had insufficient revenue to cover the increasing debt service payments. Motion to approve ordinance made by Trustee Kozar and seconded by Trustee Konstatos Trustee Cordova asked if we have a forecast on when we think TIF 3 will be where we think it should be. Manager Rivas stated that there is none that we can provide at this time but in the future, we can provide a forecast moving forward. Roll Call Vote: Ayes: Trustee Cordova, Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri Nays: None Ordinance Passes d. Ordinance abating the tax hereto levied for the year 2025 to pay the principal of and interest on $2,645,000 General Obligation Alternate Bonds (Sales Tax Alternate Revenue Source), Series 2018A, of the Village of Villa Park, DuPage County, Illinois. Motion to approve ordinance made by Trustee Konstatos and seconded by Trustee Kozar No Discussion Roll Call Vote: Ayes: Trustee Cordova, Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri Nays: None Ordinance Passes e. Ordinance abating the tax hereto levied for the year 2025 to pay the principal of and interest on $2,735,000 General Obligation Alternate Bonds (Sales Tax Alternate Revenue Source), Series 2019A, of the Village of Villa Park, DuPage County, Illinois. Motion to approve ordinance made by Trustee Kumar and seconded by Trustee Konstatos Trustee Kumar requested she would like to discuss the status of all of these General Obligation Bonds when we have our budget discussions in June. President Patrick agrees. Manager Rivas advised that there is a spreadsheet on that and he will get it to the you. Roll Call Vote: Ayes: Trustee Cordova, Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri Nays: None Ordinance Passes f. Ordinance of the Village of Villa Park, DuPage County, Illinois waiving the Bidding Requirements and Approving the Purchase of Two Stryker Power Stair Chairs in an Page 23 of 270  amount not to exceed $30,275.16. Staff recommends approval of this ordinance to waive the competitive bid process and authorize the Village Manager to purchase two X-pedition Power Stair Chairs and related accessories from Stryker Sales, LLC of Chicago, IL, the sole provider, in the amount of $320,275.16 Motion to approve ordinance made by Trustee Sabri and seconded by Trustee Konstatos No Discussion Roll Call Vote: Ayes: Trustee Cordova, Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri Nays: None Ordinance Passes 13. Resolutions a. A resolution approving a Lease and Museum Services Agreement with the Villa Park Historical Society. This resolution would approve a lease agreement with the Villa Park Historical Society for the village’s property located at 220 S. Villa Avenue. Under the terms of this renewal, the VPHS would continue to occupy and manage the Villa Park Historical Museum & Visitors Welcome Center on that property. Staff recommends approval. Motion to approve ordinance made by Trustee Konstatos and seconded by Trustee Sabri. No Discussion Roll Call Vote: Ayes: Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri (with a provision) Nays: None Resolution Passes b. A resolution of the Village of Villa Park, DuPage County, Illinois, approving a Side Letter Agreement to the Collective Bargaining Agreement between the Village of Villa Park and the Illinois Fraternal Order of Police Labor Council on Behalf of Villa Park Police Sergeants and Lieutenants Amending Uniform Allowances. The resolution would approve an amendment to the CBA between the Village and the sergeants’ and lieutenants’ union in the form of a “side letter”. The goal of the side letter is to clarify the procedures for procuring ballistic vests and outside carriers for sergeants and lieutenants. The Union has already approved the side letter. Staff recommends approval. Motion to approve ordinance made by Trustee Sabri and seconded by Trustee Konstatos. No Discussion Page 24 of 270  Roll Call Vote: Ayes: Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri (with a provision) Nays: None Resolution Passes c. A resolution of the Village of Villa Park, DuPage County, Illinois, approving a Side Letter Agreement to the Collective Bargaining Agreement between the Village of Villa Park and the Illinois Fraternal Order of Police Labor Council on Behalf of Villa Park Patrol Officers Amending Uniform Allowances. The resolution would approve an amendment to the CBA between the Village and the patrol officers’ union in the form of a “side letter”. The goal of the side letter is to clarify the procedures for procuring ballistic vests and outside carriers for patrol officers. Staff recommends approval. Motion to approve ordinance made by Trustee Konstatos and seconded by Trustee Sabri. No Discussion Roll Call Vote: Ayes: Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri (with a provision) Nays: None Resolution Passes d. A resolution of the Village of Villa Park, DuPage County, Illinois, approving a Collective Bargaining Agreement with the International Association of Firefighters Local 2392. Motion to approve ordinance made by Trustee Konstatos and seconded by Trustee Sabri. Trustee Cordova asked to make sure whoever had questions before on these resolutions has had their questions answered. Trustee Sabri stated that these questions were answered. Roll Call Vote: Ayes: Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri (with a provision) Nays: None Resolution Passes e. A resolution of the Village of Villa Park, DuPage County, Illinois, approving a Side Letter Agreement to the Collective Bargaining Agreement between the Village of Villa Park and the International Association of Fire Fighters, Local 2392 regarding Earned Benefits and Staffing. The resolution would approve an amendment to the CBA between the Village and the fire fighters’ union in the form of a “side letter”. The goal of the side letter is to clarify future staffing levels and the procedures for certain benefits following the switch to a calendar year schedule in the new CBA. Staff recommends approval. Motion to approve ordinance made by Trustee Sabri and seconded by Trustee Konstatos. Page 25 of 270  No Discussion Roll Call Vote: Ayes: Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri (with a provision) Nays: None Resolution Passes f. A resolution of the Village of Villa Park, DuPage County, Illinois, authorizing and approving an agreement with American Conservation and Billing Solutions Inc. to provide Aqua Hawk Software for Water Utility Billing. Aqua Hawk Software is a customer service portal to allow residents to view their water usage in real time with the ability to set notifications alerting them of exceeding user-defined usage of water of water or defined bill limit to help reduce high water bills due to small water leaks and provide more transparency for residents Additionally, the software will allow a connection to pay their water bill directly into the BS&A software. The agreement is for a one-time set-up fee of $17,500 and then an annual fee of $15,132. Staff recommends approval. Motion to approve ordinance made by Trustee Kozar and seconded by Trustee Kumar. Trustee Kumar asked how many individuals complain about water leaks? Director Guerra responded that you would be surprised with how many high water usage complaints we receive. Small leaks can lead to high usage. You can see your usage in real time with this system. Trustee Kumar asked what was the process of handling these calls? Is the user responsible? Director Guerra explained that the resident is responsible for the bill. This system is good for them to be able to see their usage whenever they want. The new meters download that the usage information every hour. Trustee Kumar asked why we chose Aqua Hawk. Director Guerra explained that Aqua Hawk was recommended and they are just a portal. Most other programs want to provide billing also. This software works well with our meters. Trustee Kumar asked how we are going to let the residents know how to use it. Director Guerra explained that when they sign up, the residents will let us know how they want to be contacted. As far as the rollout, it is a 5 week implementation. We will send out blasts via social media, our website, water bills, etc. to inform everyone. We will roll it out several times. President Patrick agreed with the importance of the roll out. Trustee Sabri questioned the increase in water rates from 2010 to 2025. What is the cost of this going to be to the residents? We need to be clear about the program as well as the fees. President Patrick commented that the program will save people money if they do incur a leak. Director Guerra explained that based on the costs, the annual cost to the residents will be about $2 per year. Trustee Cordova said he loved this program and agreed with sending the information on the water bills. Trustee Konstatos stated that this is great program, especially for business owners as well. She also asked if this amount is in the budget. Director Guerra stated that both fees for the first year are in the budget and the $15,000 after that will be in the budget. Group messaging is limited on our plan and do not plan to overuse it, which would cost an additional fee. I know the system is an online system, but will check to see if there is an app option also. Trustee Kumar stated that this will pay for itself in terms of labor costs. Page 26 of 270  Roll Call Vote: Ayes: Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri (with a provision) Nays: None Resolution Passes g. A resolution authorizing the Expansion of the Scope of Work for the Villa Park Fire Station 82 Renovation Project and the approval of an Amendment to the Professional Architectural and Engineering Consulting Services Agreement with Kluber, Inc., at an increased amount from $24,700.00 to $48,210.00. The resolution authorizes the Village Manager to execute an amendment to the agreement with Kluber Inc. for professional architectural and engineering consulting services related to the renovation of Fire Station 82. Due to an expanded project scope, the cost of these consulting services has increased to $48,210.00. Staff recommends approval of this resolution. Motion to approve ordinance made by Trustee Sabri and seconded by Trustee Konstatos Trustee Konstatos asked for more clarification why the amount doubled as well as President Patrick asked if this increase was for consulting services or actual work. Chief Stapleton explained that this is a modification of the original scope of interior renovations for Station 82 to combine other projects that need to be done also. This cost is for the design and architectural drawings for the project. We don’t have to do everything this is listed right away and can push some things to fall of 2026 or into 2027. It is more cost efficient to have the designs and plans done at one time. Roll Call Vote: Ayes: Trustee Konstatos, Trustee Kozar, Trustee Kumar, Trustee Sabri (with a provision) Nays: None Resolution Passes 14. Unfinished Business None 15. New Business Trustee Kumar: Would like to have a line item added to the budget for charitable contributions showing a specific amount. Trustee Konstatos: Could we make a policy that stipulates when something is budgeted that you cannot go over. Maybe have each department present the board with a monthly report showing how much they budgeted and how much has been spent against that budgeted amount. If they are at their limit, they cannot go over unless they present this to the board with what they need and why, and ask if they can have it. President Patrick stated that he likes that idea and requested to the Village for 2026 is to provide monthly department reports that show where they stand each month with that budget. Manager Rivas asked if in addition, there is the possibility of including the percentage used of the overall budget. Page 27 of 270  Permits have been coming up a lot. I would like to see a COW after the first of the year to talk about permits and what kind of changes we can make. President Patrick explained that Director House has hosted an event recently about that. I think it is a great idea. We would like more community feedback. Also, could we try to do this regularly. Also, lets look at times and dates that our resident would be able to attend these discussions. Street lights on St. Charles Road are very dim. Can we address this? Maybe give it to a commission? Trustee Kozar: Looking into meetings and adjudication hearings being recorded. Manager Rivas stated that Erica Thomas is absolutely okay with this. Moving forward, we will be doing audio and video recording and it will be available on our YouTube channel as well. Trustee Cordova: Q1 26 - we will be working on the 5-year financial plan. I would like it to be a COW or some type of presentation to our residents as well as the water and sewer rate study we will be doing. Manager Rivas stated that we can shoot for the February COW meeting and if need be, carry it over to the March COW meeting. Trustee Kumar: I would like to ask that if finance finds that things are getting close to the cap in the budget, that Director Mika please being it to our attention. Trustee Konstatos explained that this is what we are already going to request from the department heads. Further discussion ensued between the two Trustees regarding this. 16. Village Commission Reports None 17. Village Clerk’s Report None 18. Village Trustees’ Report Trustee Kumar: Happy Holidays. Trustee Sabri: Thank you to Chief Kubish and the Police Department for their quick response on getting me the information I asked for. Happy Holidays. Enjoy. Stay Healthy. Happy New Year. Trustee Konstatos: Thank you to the department heads who got back to me right away and set up appointments for me to sit down with them. Happy Holidays. Enjoy the moment. Happy New Year and Safe New Year. Here is to a wonderful 2026 for Villa Park and everyone who lives here.. Trustee Cordova: There is a lot going on in this world and a lot of pain happening right now. I hope Page 28 of 270  people will take a reset during the holidays. Take care of yourselves and be safe. Happy Holidays. Trustee Kozar: We just passed the budget, but remember we can make amendments. So keep asking questions and continue doing your research. Give grace to our Village Manager and our department heads. Our Manager has come a long way in just 6 months. I feel the Board has a good line of communication through the Manager’s office. We made a lot of good strides. I’m excited to see what 2026 will bring. Thank you to Manager Rivas. Enjoy your holidays. Hope to see everyone at Village Hall in 2026. 19. Village President’s Report Thank you to everyone who came out for our first town hall meeting. Everyone together makes Villa Park successful. President Patrick recognized specific Village staff members and presented them with a gift, while mentioning all the accomplishments of 2025. Our staff is the backbone of the Village. 20. Village Manager’s Report I look forward to the challenges and know our staff will hit them head on. Looking forward to 2026. Thank you to the staff and the Board. 21. Executive Session None 22. Adjournment o Motion to adjourn was made by Trustee Konstatos and seconded by Trustee Sabri. Voice Vote: Ayes: All Nays: None Meeting adjourned at 8:45 p.m. Respectfully Submitted, Rolf Laukant Village Clerk Page 29 of 270  MEMORANDUM TO: Village Board of Trustees FROM: Rich Salerno DATE: January 12, 2026 SUBJECT: Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Grant Agreement with the State of Illinois Department of Commerce & Economic Opportunity for Grant Number 24-203593 in the Amount of $100,000.00 RECOMMENDED ACTION: This Resolution authorizes the Village President to execute a grant agreement with the State of Illinois Department of Commerce & Economic Opportunity (DCEO). DCEO has awarded the Village a grant in the amount of $100,000.00 to use for all prior occurring costs associated with 8-inch watermain installation for the Iowa and Vermont Improvement Project. BACKGROUND: The Iowa and Vermont Improvement Project was constructed in CY 2024. The project's objective was to improve the condition of the roadway and improve water system capacity and reliability. The scope of construction included the replacement of the existing water main on North Iowa Avenue from Vermont Street to Plymouth Street and on West Vermont Street from Iowa Avenue to Wisconsin Avenue. The scope also included street improvements on North Iowa Avenue from Vermont Street to Plymouth Street and all necessary restoration work associated with these improvements. The final adjusted contract amount of $1,350,856.30 for construction. DISCUSSION: The village has been awarded grant funding of $100,000.00 to use for all prior occurring costs associated with 8-inch watermain installation through DCEO.The village had previously been awarded grant funding of $600,000 for the construction of the project through the Community Development Block Grant (CDBG) program. Funding for the remaining balance of construction costs was taken from the Street Improvement and Water Supply funds. Page 30 of 270 Resolution No. ________ Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Grant Agreement with the State of Illinois Department of Commerce & Economic Opportunity for Grant Number 24-203593 in the Amount of $100,000.00 WHEREAS, the Village of Villa Park, DuPage County, Illinois (the "Village") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Village staff has completed a grant application for funding opportunity number SD240315 with State of Illinois Department of Commerce & Economic Opportunity (“DCEO”). DCEO has accepted the grant application and awarded the Village with Grant Number 24-203593 in the amount of $100,000.00 to use for all prior occurring costs associated with 8-inch watermain installation; and WHEREAS, the President and Board of Trustees of the Village (the “Corporate Authorities”) have reviewed DCEO’s proposed grant agreement (the “Grant Agreement”), and believe it is in the best interests of the Village and its residents to enter into the Grant Agreement attached hereto, in order to facilitate reimbursement of construction costs for the Iowa and Vermont Improvement Project. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Villa Park, DuPage County, Illinois, as follows: Section 1. That the recitals in the preambles to this Resolution are incorporated into this Section 1 as if fully set forth herein. Section 2. That the Grant Agreement between the Village of Villa Park and DCEO an Illinois department, attached hereto and made a part hereof, is hereby approved and the Village President, Village Clerk, and Village Manager are hereby authorized to execute and deliver said Agreement and undertake any and all actions as may be required to implement its terms on behalf of the Village. Section 3. This Resolution shall be in full force and effect immediately from and after its passage and approval according to law. Passed this 12 day of January, 2026, pursuant to a roll call vote as follow: AYES: NAYS: ABSENT: 1 Page 31 of 270  Approved this 12 day of January, 2026. ______________________________ Kevin Patrick, Village President Attest: ___________________________ Rolf Laukant, Village Clerk 2 Page 32 of 270  Agreement No. 24-203593 GRANT AGREEMENT BETWEEN THE STATE OF ILLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY AND Village of Villa Park The parties to this Grant Agreement (Agreement) are the State of Illinois (State), acting through the undersigned agency (Grantor) and Village of Villa Park (Grantee) (collectively, the "Parties" and individually, a "Party"). The Agreement, consisting of the signature page, the parts listed below, and any additional exhibits or attachments referenced in this Agreement, constitute the entire agreement between the Parties. No promises, terms, or conditions not recited, incorporated or referenced herein, including prior agreements or oral discussions, are binding upon either Grantee or Grantor. PART ONE – The Uniform Terms Article I Definitions Article II Award Information Article III Grantee Certifications and Representations Article IV Payment Requirements Article V Scope of Award Activities/Purpose of Award Article VI Budget Article VII Allowable Costs Article VIII Lobbying Article IX Maintenance and Accessibility of Records; Monitoring Article X Financial Reporting Requirements Article XI Performance Reporting Requirements Article XII Audit Requirements Article XIII Termination; Suspension; Non-compliance Article XIV Subcontracts/Subawards Article XV Notice of Change Article XVI Structural Reorganization and Reconstitution of Board Membership Article XVII Conflict of Interest Article XVIII Equipment or Property Article XIX Promotional Materials; Prior Notification Article XX Insurance Article XXI Lawsuits and Indemnification Article XXII Miscellaneous Exhibit A Project Description Exhibit B Deliverables or Milestones Exhibit C Contact Information Exhibit D Performance Measures and Standards Exhibit E Specific Conditions PART TWO – Grantor-Specific Terms PART THREE – Project-Specific Terms State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 1 of 42 Page 33 of 270  Agreement No. 24-203593 The Parties or their duly authorized representatives hereby execute this Agreement. ILLINOIS DEPARTMENT OF COMMERCE AND VILLAGE OF VILLA PARK ECONOMIC OPPORTUNITY By: By: Signature of Kristin A. Richards, Director Signature of Authorized Representative Date: Date: Printed Name: Kevin Patrick By: Signature of Designee Printed Title: Village President Date: Email: presidentpatrick@invillapark.com Printed Name: Printed Title: Designee By: By: Signature of Second Grantor Approver, if applicable Signature of Second Grantee Approver, if applicable Date: Date: Printed Name: Printed Name: Printed Title: Printed Title: Second Grantor Approver Second Grantee Approver (optional at Grantee’s discretion) By: Signature of Third Grantor Approver, if applicable Date: Printed Name: Printed Title: Third Grantor Approver State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 2 of 42 Page 34 of 270  Agreement No. 24-203593 PART ONE – THE UNIFORM TERMS ARTICLE I DEFINITIONS 1.1. Definitions. Capitalized words and phrases used in this Agreement have the meanings stated in 2 CFR 200.1 unless otherwise stated below. “Allowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Award” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Budget” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Catalog of State Financial Assistance” or “CSFA” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Close-out Report” means a report from the Grantee allowing Grantor to determine whether all applicable administrative actions and required work have been completed, and therefore closeout actions can commence. “Conflict of Interest” has the same meaning as in 44 Ill. Admin. Code 7000.30. "Cooperative Research and Development Agreement" has the same meaning as in 15 USC 3710a. “Direct Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Financial Assistance” has the same meaning as in 44 Ill. Admin. Code 7000.30. “GATU” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Grant Agreement” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Grantee Compliance Enforcement System” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Grant Funds” means the Financial Assistance made available to Grantee through this Agreement. “Grantee Portal” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Indirect Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Indirect Cost Rate” means a device for determining in a reasonable manner the proportion of Indirect Costs each Program should bear. It is a ratio (expressed as a percentage) of the Indirect Costs to a Direct Cost base. If reimbursement of Indirect Costs is allowable under an Award, Grantor will not reimburse those Indirect Costs unless Grantee has established an Indirect Cost Rate covering the applicable activities and period of time, unless Indirect Costs are reimbursed at a fixed rate. “Indirect Cost Rate Proposal” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Obligations” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Period of Performance” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Prior Approval” has the same meaning as in 44 Ill. Admin. Code 7000.30. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 3 of 42 Page 35 of 270  Agreement No. 24-203593 “Profit” means an entity’s total revenue less its operating expenses, interest paid, depreciation, and taxes. “Profit” is synonymous with the term “net revenue.” “Program” means the services to be provided pursuant to this Agreement. "Program" is used interchangeably with "Project." “Program Costs” means all Allowable Costs incurred by Grantee and the value of the contributions made by third parties in accomplishing the objectives of the Award during the Term of this Agreement. “Related Parties” has the meaning set forth in Financial Accounting Standards Board (FASB) Accounting Standards Codification (ASC) 850-10-20. “SAM” has the same meaning as in 44 Ill. Admin. Code 7000.30. “State-issued Award” means the assistance that a grantee receives directly from a State agency. The funding source of the State-issued Award can be federal pass-through, State or a combination thereof. "State- issued Award" does not include the following: • contracts issued pursuant to the Illinois Procurement Code that a State agency uses to buy goods or services from a contractor or a contract to operate State government-owned, contractor-operated facilities; • agreements that meet the definition of "contract" under 2 CFR 200.1 and 2 CFR 200.331, which a State agency uses to procure goods or services but are exempt from the Illinois Procurement Code due to an exemption listed under 30 ILCS 500/1-10, or pursuant to a disaster proclamation, executive order, or any other exemption permitted by law; • amounts received for services rendered to an individual; • Cooperative Research and Development Agreements; • an agreement that provides only direct cash assistance to an individual; • a subsidy; • a loan; • a loan guarantee; or • insurance. “Illinois Stop Payment List” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Unallowable Cost” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Unique Entity Identifier” or “UEI” has the same meaning as in 44 Ill. Admin. Code 7000.30. ARTICLE II AWARD INFORMATION 2.1. Term. This Agreement is effective on 12/01/2025 and expires on 11/30/2027 (the Term), unless terminated pursuant to this Agreement. 2.2. Amount of Agreement. Grant Funds must not exceed $100,000.00, of which $0.00 are federal funds. Grantee accepts Grantor’s payment as specified in this ARTICLE. 2.3. Payment. Payment will be made as follows (see additional payment requirements in ARTICLE IV; additional payment provisions specific to this Award may be included in PART TWO or PART THREE): State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 4 of 42 Page 36 of 270  Agreement No. 24-203593 The Award amount listed in Paragraph 2.2 is not a guarantee of payment, and Grantee’s receipt of Grant Funds is contingent upon all terms and conditions of this Agreement. Reimbursement Payments to the Grantee are subject to the Grantee’s submission and certification of eligible costs and any documentation as required by the Grantor. Payment shall be initiated upon the Grantor’s approval of eligible costs and cash amount requested for reimbursement of those costs. 2.4. Award Identification Numbers. If applicable, the Federal Award Identification Number (FAIN) is N/A, the federal awarding agency is N/A, and the Federal Award date is N/A. If applicable, the Assistance Listing Program Title is N/A and Assistance Listing Number is N/A. The Catalog of State Financial Assistance (CSFA) Number is 420-00-1758 and the CSFA Name is Site Improvements. If applicable, the State Award Identification Number (SAIN) is 1758-62135. ARTICLE III GRANTEE CERTIFICATIONS AND REPRESENTATIONS 3.1. Registration Certification. Grantee certifies that: (i) it is registered with SAM and TGAEKG77EJE1 is Grantee’s correct UEI; (ii) it is in good standing with the Illinois Secretary of State, if applicable; and (iii) Grantee has successfully completed the annual registration and prequalification through the Grantee Portal. Grantee must remain current with these registrations and requirements. If Grantee’s status with regard to any of these requirements changes, or the certifications made in and information provided in the uniform grant application changes, Grantee must notify Grantor in accordance with ARTICLE XV. 3.2. Tax Identification Certification. Grantee certifies that: 366006132 is Grantee’s correct federal employer identification number (FEIN) or Social Security Number. Grantee further certifies, if applicable: (a) that Grantee is not subject to backup withholding because (i) Grantee is exempt from backup withholding, or (ii) Grantee has not been notified by the Internal Revenue Service (IRS) that Grantee is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified Grantee that Grantee is no longer subject to backup withholding; and (b) Grantee is a U.S. citizen or other U.S. person. Grantee is doing business as a (check one): Individual Pharmacy-Non Corporate Sole Proprietorship Pharmacy/Funeral Home/Cemetery Corp. Partnership Tax Exempt Corporation (includes Not For Profit) Limited Liability Company (select applicable tax Medical Corporation classification) X Governmental Unit P = partnership Estate or Trust C = corporation If Grantee has not received a payment from the State of Illinois in the last two years, Grantee must submit a W-9 tax form with this Agreement. 3.3. Compliance with Uniform Grant Rules. Grantee certifies that it must adhere to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, which are published in Title 2, Part 200 of the Code of Federal Regulations (2 CFR Part 200) and are incorporated herein by reference. 44 Ill. Admin. Code 7000.40(c)(1)(A). The requirements of 2 CFR Part 200 apply to the Grant Funds awarded through this Agreement, regardless of whether the original source of the funds is State or federal, unless an exception is noted in federal or State statutes or regulations. 30 ILCS 708/5(b). 3.4. Representations and Use of Funds. Grantee certifies under oath that (1) all representations made in this Agreement are true and correct and (2) all Grant Funds awarded pursuant to this Agreement must be used State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 5 of 42 Page 37 of 270  Agreement No. 24-203593 only for the purpose(s) described herein. Grantee acknowledges that the Award is made solely upon this certification and that any false statements, misrepresentations, or material omissions will be the basis for immediate termination of this Agreement and repayment of all Grant Funds. 3.5. Specific Certifications. Grantee is responsible for compliance with the enumerated certifications in this Paragraph to the extent that the certifications apply to Grantee. (a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois, nor made an admission of guilt of such conduct which is a matter of record. (b) Bid Rigging. Grantee certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 2012 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively). (c) Debt to State. Grantee certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award because Grantee, or its affiliate(s), is/are delinquent in the payment of any debt to the State, unless Grantee, or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt. (d) International Boycott. Grantee certifies that neither it nor any substantially owned affiliated company is participating or will participate in an international boycott in violation of the provision of the Anti-Boycott Act of 2018, Part II of the Export Control Reform Act of 2018 (50 USC 4841 through 4843), and the anti-boycott provisions set forth in Part 760 of the federal Export Administration Regulations (15 CFR Parts 730 through 774). (e) Discriminatory Club Dues or Fees. Grantee certifies that it is not prohibited from receiving an Award because it pays dues or fees on behalf of its employees or agents, or subsidizes or otherwise reimburses employees or agents for payment of their dues or fees to any club which unlawfully discriminates (775 ILCS 25/2). (f) Pro-Children Act. Grantee certifies that it is in compliance with the Pro-Children Act of 2001 in that it prohibits smoking in any portion of its facility used for the provision of health, day care, early childhood development services, education or library services to children under the age of eighteen (18) (except such portions of the facilities which are used for inpatient substance abuse treatment) (20 USC 7181-7184). (g) Drug-Free Workplace. If Grantee is not an individual, Grantee certifies it will provide a drug free workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If Grantee is an individual and this Agreement is valued at more than $5,000, Grantee certifies it will not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance during the performance of the Agreement. 30 ILCS 580/4. Grantee further certifies that if it is a recipient of federal pass-through funds, it is in compliance with the government-wide requirements for a drug-free workplace as set forth in 41 USC 8103. (h) Motor Voter Law. Grantee certifies that it is in full compliance with the terms and provisions of the National Voter Registration Act of 1993 (52 USC 20501 et seq.). (i) Clean Air Act and Clean Water Act. Grantee certifies that it is in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 USC 7401 et seq.) and the Federal Water Pollution Control Act, as amended (33 USC 1251 et seq.). State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 6 of 42 Page 38 of 270  Agreement No. 24-203593 (j) Debarment. Grantee certifies that it is not debarred, suspended, proposed for debarment or permanent inclusion on the Illinois Stop Payment List, declared ineligible, or voluntarily excluded from participation in this Agreement by any federal department or agency (2 CFR 200.205(a)), or by the State (30 ILCS 708/25(6)(G)). (k) Non-procurement Debarment and Suspension. Grantee certifies that it is in compliance with Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376, Subpart C. (l) Health Insurance Portability and Accountability Act. Grantee certifies that it is in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (Public Law No. 104-191, 45 CFR Parts 160, 162 and 164, and the Social Security Act, 42 USC 1320d-2 through 1320d-7), in that it may not use or disclose protected health information other than as permitted or required by law and agrees to use appropriate safeguards to prevent use or disclosure of the protected health information. Grantee must maintain, for a minimum of six (6) years, all protected health information. (m) Criminal Convictions. Grantee certifies that: (i) Neither it nor a managerial agent of Grantee (for non-governmental grantees only, this includes any officer, director or partner of Grantee) has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction; and (ii) It must disclose to Grantor all violations of criminal law involving fraud, bribery or gratuity violations potentially affecting this Award. Failure to disclose may result in remedial actions as stated in the Grant Accountability and Transparency Act. 30 ILCS 708/40. Additionally, if Grantee receives over $10 million in total federal Financial Assistance, during the period of this Award, Grantee must maintain the currency of information reported to SAM regarding civil, criminal or administrative proceedings as required by 2 CFR 200.113 and Appendix XII of 2 CFR Part 200, and 30 ILCS 708/40. (n) Federal Funding Accountability and Transparency Act of 2006 (FFATA). Grantee certifies that it is in compliance with the terms and requirements of 31 USC 6101 with respect to Federal Awards greater than or equal to $30,000. A FFATA subaward report must be filed by the end of the month following the month in which the award was made. (o) Illinois Works Review Panel. For Awards made for public works projects, as defined in the Illinois Works Jobs Program Act, Grantee certifies that it and any contractor(s) or subcontractor(s) that performs work using funds from this Award, must, upon reasonable notice, appear before and respond to requests for information from the Illinois Works Review Panel. 30 ILCS 559/20-25(d). (p) Anti-Discrimination. Grantee certifies that its employees and subcontractors under subcontract made pursuant to this Agreement, must comply with all applicable provisions of State and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), including, without limitation, 44 Ill. Admin. Code 750- Appendix A, which is incorporated herein; Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); Civil Rights Act of 1964 (as amended) (42 USC 2000a - 2000h-6); Section 504 of the Rehabilitation Act of 1973 (29 USC 794); Americans with Disabilities Act of 1990 (as amended) (42 USC 12101 et seq.); and the Age Discrimination Act of 1975 (42 USC 6101 et seq.). (q) Internal Revenue Code and Illinois Income Tax Act. Grantee certifies that it complies with all provisions of the federal Internal Revenue Code (26 USC 1), the Illinois Income Tax Act (35 ILCS 5), State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 7 of 42 Page 39 of 270  Agreement No. 24-203593 and all regulations and rules promulgated thereunder, including withholding provisions and timely deposits of employee taxes and unemployment insurance taxes. ARTICLE IV PAYMENT REQUIREMENTS 4.1. Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to Grantor by the State or the federal funding source, (ii) the Governor or Grantor reserves funds, or (iii) the Governor or Grantor determines that funds will not or may not be available for payment. Grantor must provide notice, in writing, to Grantee of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Paragraph will be effective upon the date of the written notice unless otherwise indicated. 4.2. Pre-Award Costs. Pre-award costs are not permitted unless specifically authorized by Grantor in Exhibit A, PART TWO or PART THREE of this Agreement. If they are authorized, pre-award costs must be charged to the initial Budget Period of the Award, unless otherwise specified by Grantor. 2 CFR 200.458. 4.3. Return of Grant Funds. Grantee must liquidate all Obligations incurred under the Award within forty-five (45) days of the end of the Period of Performance, or in the case of capital improvement Awards, within forty-five (45) days of the end of the time period the Grant Funds are available for expenditure or obligation, unless Grantor permits a longer period in PART TWO OR PART THREE. Grantee must return to Grantor within forty-five (45) days of the end of the applicable time period as set forth in this Paragraph all remaining Grant Funds that are not expended or legally obligated. 4.4. Cash Management Improvement Act of 1990. Unless notified otherwise in PART TWO or PART THREE, Grantee must manage federal funds received under this Agreement in accordance with the Cash Management Improvement Act of 1990 (31 USC 6501 et seq.) and any other applicable federal laws or regulations. 2 CFR 200.305; 44 Ill. Admin. Code 7000.120. 4.5. Payments to Third Parties. Grantor will have no liability to Grantee when Grantor acts in good faith to redirect all or a portion of any Grantee payment to a third party. Grantor will be deemed to have acted in good faith when it is in possession of information that indicates Grantee authorized Grantor to intercept or redirect payments to a third party or when so ordered by a court of competent jurisdiction. 4.6. Modifications to Estimated Amount. If the Agreement amount is established on an estimated basis, then it may be increased by mutual agreement at any time during the Term. Grantor may decrease the estimated amount of this Agreement at any time during the Term if (i) Grantor believes Grantee will not use the funds during the Term, (ii) Grantor believes Grantee has used Grant Funds in a manner that was not authorized by this Agreement, (iii) sufficient funds for this Agreement have not been appropriated or otherwise made available to Grantor by the State or the federal funding source, (iv) the Governor or Grantor reserves funds, or (v) the Governor or Grantor determines that funds will or may not be available for payment. Grantee will be notified, in writing, of any adjustment of the estimated amount of this Agreement. In the event of such reduction, services provided by Grantee under Exhibit A may be reduced accordingly. Grantor must pay Grantee for work satisfactorily performed prior to the date of the notice regarding adjustment. 2 CFR 200.308. 4.7. Interest. (a) All interest earned on Grant Funds held by a Grantee or a subrecipient will be treated in accordance with 2 CFR 200.305(b)(12), unless otherwise provided in PART TWO or PART THREE. Grantee State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 8 of 42 Page 40 of 270  Agreement No. 24-203593 and its subrecipients must remit annually any amount due in accordance with 2 CFR 200.305(b)(12) or to Grantor, as applicable. (b) Grant Funds must be placed in an insured account, whenever possible, that bears interest, unless exempted under 2 CFR 200.305(b)(10), (b)(11). 4.8. Timely Billing Required. Grantee must submit any payment request to Grantor within fifteen (15) days of the end of the quarter, unless another billing schedule is specified in ARTICLE II, PART TWO, or PART THREE. Failure to submit such payment request timely will render the amounts billed Unallowable Costs which Grantor cannot reimburse. In the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee shall timely notify Grantor and may request an extension of time to submit the payment request. Grantor’s approval of Grantee’s request for an extension shall not be unreasonably withheld. 4.9. Certification. Pursuant to 2 CFR 200.415, each invoice and report submitted by Grantee (or subrecipient) must contain the following certification by an official authorized to legally bind Grantee (or subrecipient): By signing this report [or payment request or both], I certify to the best of my knowledge and belief that the report [or payment request] is true, complete, and accurate; that the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the State or federal pass-through award; and that supporting documentation has been submitted as required by the grant agreement. I acknowledge that approval for any other expenditure described herein is considered conditional subject to further review and verification in accordance with the monitoring and records retention provisions of the grant agreement. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise (U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812; 30 ILCS 708/120). ARTICLE V SCOPE OF AWARD ACTIVITIES/PURPOSE OF AWARD 5.1. Scope of Award Activities/Purpose of Award. Grantee must perform as described in this Agreement, including as described in Exhibit A (Project Description), Exhibit B (Deliverables or Milestones), and Exhibit D (Performance Measures and Standards), as applicable. Grantee must further comply with all terms and conditions set forth in the Notice of State Award (44 Ill. Admin. Code 7000.360) which is incorporated herein by reference. All Grantor-specific provisions and programmatic reporting required under this Agreement are described in PART TWO (Grantor-Specific Terms). All Project-specific provisions and reporting required under this Agreement are described in PART THREE (Project-Specific Terms). 5.2. Scope Revisions. Grantee must obtain Prior Approval from Grantor whenever a scope revision is necessary for one or more of the reasons enumerated in 44 Ill. Admin. Code 7000.370(b)(2). All requests for scope revisions that require Grantor approval must be signed by Grantee’s authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives written approval. 2 CFR 200.308. 5.3. Specific Conditions. If applicable, specific conditions required after a risk assessment are included in Exhibit E. Grantee must adhere to the specific conditions listed therein. 44 Ill. Admin. Code 7000.340(e). ARTICLE VI State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 9 of 42 Page 41 of 270  Agreement No. 24-203593 BUDGET 6.1. Budget. The Budget submitted by Grantee at application, or a revised Budget subsequently submitted and approved by Grantor, is considered final and is incorporated herein by reference. 6.2. Budget Revisions. Grantee must obtain Prior Approval, whether mandated or discretionary, from Grantor whenever a Budget revision is necessary for one or more of the reasons enumerated in 44 Ill. Admin. Code 7000.370(b). All requests for Budget revisions that require Grantor approval must be signed by Grantee’s authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives written approval. 6.3. Notification. Within thirty (30) calendar days from the date of receipt of the request for Budget revisions, Grantor will review the request and notify Grantee whether the Budget revision has been approved, denied, or the date upon which a decision will be reached. 44 Ill. Admin. Code 7000.370(b)(7). ARTICLE VII ALLOWABLE COSTS 7.1. Allowability of Costs; Cost Allocation Methods. The allowability of costs and cost allocation methods for work performed under this Agreement will be determined in accordance with 2 CFR Part 200 Subpart E and Appendices III, IV, V, and VII. 7.2. Indirect Cost Rate Submission. (a) All grantees, except for Local Education Agencies (as defined in 34 CFR 77.1), must make an Indirect Cost Rate election in the Grantee Portal, even grantees that do not charge or expect to charge Indirect Costs. 44 Ill. Admin. Code 7000.420(e). (i) Waived and de minimis Indirect Cost Rate elections will remain in effect until Grantee elects a different option. (b) Grantee must submit an Indirect Cost Rate Proposal in accordance with federal and State regulations, in a format prescribed by Grantor. For grantees who have never negotiated an Indirect Cost Rate before, the Indirect Cost Rate Proposal must be submitted for approval no later than three months after the effective date of the Award. For grantees who have previously negotiated an Indirect Cost Rate, the Indirect Cost Rate Proposal must be submitted for approval within 180 days of Grantee’s fiscal year end, as dictated in the applicable appendices, such as: (i) Appendix VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for state and Local Governments and Indian Tribes, (ii) Appendix III to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public and private institutions of higher education, (iii) Appendix IV to 2 CFR Part 200 governs Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Nonprofit Organizations, and (iv) Appendix V to 2 CFR Part 200 governs state/Local Government-wide Central Service Cost Allocation Plans. (c) A grantee who has a current, applicable rate negotiated by a cognizant federal agency must provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government and a copy of all documentation regarding the allocation methodology for costs used to negotiate that rate, e.g., without limitation, the cost policy statement or disclosure narrative statement. Grantor will accept that Indirect Cost Rate, up to any statutory, rule-based or programmatic limit. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 10 of 42 Page 42 of 270  Agreement No. 24-203593 (d) A grantee who does not have a current negotiated rate, may elect to charge a de minimis rate up to 15 percent of modified total direct costs, which may be used indefinitely. No documentation is required to justify the de minimis Indirect Cost Rate. 2 CFR 200.414(f). 7.3. Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost overruns or for other reasons, are unallowable. 2 CFR 200.451. 7.4. Commercial Organization Cost Principles. The federal cost principles and procedures for cost analysis and the determination, negotiation and allowance of costs that apply to commercial organizations are set forth in 48 CFR Part 31. 7.5. Financial Management Standards. The financial management systems of Grantee must meet the following standards: (a) Accounting System. Grantee organizations must have an accounting system that provides accurate, current, and complete disclosure of all financial transactions related to each state- and federally-funded Program. Accounting records must contain information pertaining to State and federal pass-through awards, authorizations, Obligations, unobligated balances, assets, outlays, and income. These records must be maintained on a current basis and balanced at least quarterly. Cash contributions to the Program from third parties must be accounted for in the general ledger with other Grant Funds. Third party in-kind (non-cash) contributions are not required to be recorded in the general ledger, but must be under accounting control, possibly through the use of a memorandum ledger. To comply with 2 CFR 200.305(b)(9) and 30 ILCS 708/97, Grantee must use reasonable efforts to ensure that funding streams are delineated within Grantee’s accounting system. 2 CFR 200.302. (b) Source Documentation. Accounting records must be supported by such source documentation as canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity reports, travel reports, contractual and consultant agreements, and subaward documentation. All supporting documentation must be clearly identified with the Award and general ledger accounts which are to be charged or credited. (i) The documentation standards for salary charges to Grants are prescribed by 2 CFR 200.430, and in the cost principles applicable to the Grantee’s organization. (ii) If records do not meet the standards in 2 CFR 200.430, then Grantor may notify Grantee in PART TWO, PART THREE or Exhibit E of the requirement to submit personnel activity reports. 2 CFR 200.430(g)(8). Personnel activity reports must account on an after-the-fact basis for one hundred percent (100%) of the employee's actual time, separately indicating the time spent on the Award, other grants or projects, vacation or sick leave, and administrative time, if applicable. The reports must be signed by the employee, approved by the appropriate official, and coincide with a pay period. These time records must be used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly. (iii) Formal agreements with independent contractors, such as consultants, must include a description of the services to be performed, the period of performance, the fee and method of payment, an itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the contractor and an appropriate official of Grantee. (iv) If third party in-kind (non-cash) contributions are used for Award purposes, the valuation of these contributions must be supported with adequate documentation. (c) Internal Control. Grantee must maintain effective control and accountability for all cash, real and personal property, and other assets. Grantee must adequately safeguard all such property and must provide assurance that it is used solely for authorized purposes. Grantee must also have systems in place that provide reasonable assurance that the information is accurate, allowable, and compliant with the terms and conditions of this Agreement. 2 CFR 200.303. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 11 of 42 Page 43 of 270  Agreement No. 24-203593 (d) Budget Control. Grantee must maintain records of expenditures for each Award by the cost categories of the approved Budget (including Indirect Costs that are charged to the Award), and actual expenditures are to be compared with budgeted amounts at least quarterly. (e) Cash Management. Requests for advance payment must be limited to Grantee's immediate cash needs. Grantee must have written procedures to minimize the time elapsing between the receipt and the disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 200.305. 7.6. Profits. It is not permitted for any person or entity to earn a Profit from an Award. See, e.g., 2 CFR 200.400(g); see also 30 ILCS 708/60(a)(7). 7.7. Management of Program Income. Grantee is encouraged to earn income to defray Program Costs where appropriate, subject to 2 CFR 200.307. ARTICLE VIII LOBBYING 8.1. Improper Influence. Grantee certifies that it will not use and has not used Grant Funds to influence or attempt to influence an officer or employee of any government agency or a member or employee of the State or federal legislature in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement, grant, loan or cooperative agreement. Additionally, Grantee certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable. 8.2. Federal Form LLL. If any federal funds, other than federally-appropriated funds, were paid or will be paid to any person for influencing or attempting to influence any of the above persons in connection with this Agreement, the undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities Form, in accordance with its instructions. 8.3. Lobbying Costs. Grantee certifies that it is in compliance with the restrictions on lobbying set forth in 2 CFR 200.450. For any Indirect Costs associated with this Agreement, total lobbying costs must be separately identified in the Program Budget, and thereafter treated as other Unallowable Costs. 8.4. Procurement Lobbying. Grantee warrants and certifies that it and, to the best of its knowledge, its subrecipients have complied and will comply with Illinois Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007 generally prohibits grantees and subcontractors from hiring the then-serving Governor’s family members to lobby procurement activities of the State, or any other unit of government in Illinois including local governments, if that procurement may result in a contract valued at over $25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement authority at any time during the one-year period preceding the procurement lobbying activity. 8.5. Subawards. Grantee must include the language of this ARTICLE in the award documents for any subawards made pursuant to this Award at all tiers. All subrecipients are also subject to certification and disclosure. Pursuant to Appendix II(I) to 2 CFR Part 200, Grantee must forward all disclosures by contractors regarding this certification to Grantor. 8.6. Certification. This certification is a material representation of fact upon which reliance was placed to enter into this transaction and is a prerequisite for this transaction, pursuant to 31 USC 1352. Any person who fails to file the required certifications will be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 12 of 42 Page 44 of 270  Agreement No. 24-203593 ARTICLE IX MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING 9.1. Records Retention. Grantee must maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.334, unless a different retention period is specified in 2 CFR 200.334, 44 Ill. Admin. Code 7000.430(a) and (b) or PART TWO or PART THREE. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. 9.2. Accessibility of Records. Grantee, in compliance with 2 CFR 200.337 and 44 Ill. Admin. Code 7000.430(f), must make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General, Grantor’s Inspector General, federal authorities, any person identified in 2 CFR 200.337, and any other person as may be authorized by Grantor (including auditors), by the State of Illinois or by federal statute. Grantee must cooperate fully in any such audit or inquiry. 9.3. Failure to Maintain Books and Records. Failure to maintain adequate books, records and supporting documentation, as described in this ARTICLE, will result in the disallowance of costs for which there is insufficient supporting documentation and also establishes a presumption in favor of the State for the recovery of any Grant Funds paid by the State under this Agreement for which adequate books, records and supporting documentation are not available to support disbursement. 9.4. Monitoring and Access to Information. Grantee must monitor its activities to assure compliance with applicable state and federal requirements and to assure its performance expectations are being achieved. Grantor will monitor the activities of Grantee to assure compliance with all requirements, including applicable programmatic rules, regulations, and guidelines that the Grantor promulgates or implements, and performance expectations of the Award. Grantee must timely submit all financial and performance reports, and must supply, upon Grantor’s request, documents and information relevant to the Award. Grantor may make site visits as warranted by Program needs. 2 CFR 200.329; 200.332. Additional monitoring requirements may be in PART TWO or PART THREE. ARTICLE X FINANCIAL REPORTING REQUIREMENTS 10.1. Required Periodic Financial Reports. Grantee must submit financial reports as requested and in the format required by Grantor no later than the dues date(s) specified in PART TWO or PART THREE. Grantee must submit reports to Grantor describing the expenditure(s) of the funds related thereto at the intervals specified by Grantor, which must be no less frequent than annually and no more frequent than quarterly, unless otherwise specified in either PART TWO or PART THREE (approved as an exception by GATU) or on Exhibit E pursuant to specific conditions. 2 CFR 200.328(b). Any report required by 30 ILCS 708/125 may be detailed in PART TWO or PART THREE. 10.2. Financial Close-out Report. (a) Grantee must submit a financial Close-out Report, in the format required by Grantor, by the due date specified in PART TWO or PART THREE, which must be no later than sixty (60) calendar days following the end of the Period of Performance for this Agreement or Agreement termination. The format of this financial Close-out Report must follow a format prescribed by Grantor. 2 CFR 200.344; 44 Ill. Admin. Code 7000.440(b). State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 13 of 42 Page 45 of 270  Agreement No. 24-203593 (b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits a Close-out Report, Grantee must submit a new financial Close-out Report based on audit adjustments, and immediately submit a refund to Grantor, if applicable. 2 CFR 200.345; 44 Ill. Admin. Code 7000.450. 10.3. Effect of Failure to Comply. Failure to comply with the reporting requirements in this Agreement may cause a delay or suspension of funding or require the return of improper payments or Unallowable Costs, and will be considered a material breach of this Agreement. Grantee's failure to comply with ARTICLE X, ARTICLE XI, or ARTICLE XVII will be considered prima facie evidence of a breach and may be admitted as such, without further proof, into evidence in an administrative proceeding before Grantor, or in any other legal proceeding. Grantee should refer to the State Grantee Compliance Enforcement System for policy and consequences for failure to comply. 44 Ill. Admin. Code 7000.80. ARTICLE XI PERFORMANCE REPORTING REQUIREMENTS 11.1. Required Periodic Performance Reports. Grantee must submit performance reports as requested and in the format required by Grantor no later than the due date(s) specified in PART TWO or PART THREE. 44 Ill. Admin. Code 7000.410. Grantee must report to Grantor on the performance measures listed in Exhibit D, PART TWO or PART THREE at the intervals specified by Grantor, which must be no less frequent than annually and no more frequent than quarterly, unless otherwise specified in either PART TWO or PART THREE (approved as an exception by GATU), or on Exhibit E pursuant to specific conditions. For certain construction-related Awards, such reports may be exempted as identified in PART TWO or PART THREE. 2 CFR 200.329. 11.2. Performance Close-out Report. Grantee must submit a performance Close-out Report, in the format required by Grantor by the due date specified in PART TWO or PART THREE, which must be no later than 60 calendar days following the end of the Period of Performance or Agreement termination. 2 CFR 200.344; 44 Ill. Admin. Code 7000.440(b). 11.3. Content of Performance Reports. Pursuant to 2 CFR 200.329(b) and (c), all performance reports must relate the financial data and project or program accomplishments to the performance goals and objectives of this Award and also include the following: a comparison of actual accomplishments to the objectives of the Award established for the reporting period (for example, comparing costs to units of accomplishment); computation of the cost and demonstration of cost effective practices (e.g., through unit cost data); performance trend data and analysis if required; the reasons why established goals were not met, if appropriate; and additional information, analysis, and explanation of any cost overruns or higher-than-expected unit costs. Additional content and format guidelines for the performance reports will be determined by Grantor contingent on the Award’s statutory, regulatory and administrative requirements, and are included in PART TWO or PART THREE of this Agreement. ARTICLE XII AUDIT REQUIREMENTS 12.1. Audits. Grantee is subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507), Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90. 12.2. Consolidated Year-End Financial Reports (CYEFR). All grantees must complete and submit a CYEFR through the Grantee Portal, except those exempted by federal or State statute or regulation, as set forth in PART TWO or PART THREE. The CYEFR is a required schedule in Grantee’s audit report if Grantee is required to complete and submit an audit report as set forth herein. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 14 of 42 Page 46 of 270  Agreement No. 24-203593 (a) Grantee’s CYEFR must cover the same period as the audited financial statements, if required, and must be submitted in accordance with the audit schedule at 44 Ill. Admin. Code 7000.90. If Grantee is not required to complete audited financial statements, the CYEFR must cover Grantee’s fiscal year and must be submitted within 6 months of the Grantee’s fiscal year-end. (b) The CYEFR must include an in relation to opinion from the auditor of the financial statements included in the audit. (c) The CYEFR must follow a format prescribed by Grantor. 12.3. Entities That Are Not “For-Profit”. (a) This Paragraph applies to Grantees that are not “for-profit” entities. (b) Single and Program-Specific Audits. If, during its fiscal year, Grantee expends at least $1,000,000 in federal Awards (direct federal and federal pass-through awards combined), Grantee must have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501 and other applicable sections of Subpart F of 2 CFR Part 200. The audit report packet must be completed as described in 2 CFR 200.512 (single audit) or 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code 7000.90(h)(1) and the current GATA audit manual and submitted to the Federal Audit Clearinghouse, as required by 2 CFR 200.512. The results of peer and external quality control reviews, management letters issued by the auditors and their respective corrective action plans if significant deficiencies or material weaknesses are identified, and the CYEFR(s) must be submitted to the Grantee Portal at the same time the audit report packet is submitted to the Federal Audit Clearinghouse. The due date of all required submissions set forth in this Paragraph is the earlier of (i) thirty (30) calendar days after receipt of the auditor’s report(s) or (ii) nine (9) months after the end of Grantee’s audit period. (c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $1,000,000 in federal Awards, Grantee is subject to the following audit requirements: (i) If, during its fiscal year, Grantee expends at least $750,000 in State-issued Awards, Grantee must have a financial statement audit conducted in accordance with the Generally Accepted Government Auditing Standards (GAGAS). Grantee may be subject to additional requirements in PART TWO, PART THREE or Exhibit E based on Grantee’s risk profile. (ii) If, during its fiscal year, Grantee expends less than $750,000 in State-issued Awards, but expends at least $500,000 in State-issued Awards, Grantee must have a financial statement audit conducted in accordance with the Generally Accepted Auditing Standards (GAAS). (iii) If Grantee is a Local Education Agency (as defined in 34 CFR 77.1), Grantee must have a financial statement audit conducted in accordance with GAGAS, as required by 23 Ill. Admin. Code 100.110, regardless of the dollar amount of expenditures of State-issued Awards. (iv) If Grantee does not meet the requirements in subsections 12.3(b) and 12.3(c)(i- iii) but is required to have a financial statement audit conducted based on other regulatory requirements, Grantee must submit those audits for review. (v) Grantee must submit its financial statement audit report packet, as set forth in 44 Ill. Admin. Code 7000.90(h)(2) and the current GATA audit manual, to the Grantee Portal within the earlier of (i) thirty (30) calendar days after receipt of the auditor’s report(s) or (ii) six (6) months after the end of Grantee’s audit period. 12.4. “For-Profit” Entities. (a) This Paragraph applies to Grantees that are “for-profit” entities. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 15 of 42 Page 47 of 270  Agreement No. 24-203593 (b) Program-Specific Audit. If, during its fiscal year, Grantee expends at least $1,000,000 in federal pass-through funds from State-issued Awards, Grantee must have a program-specific audit conducted in accordance with 2 CFR 200.507. The auditor must audit federal pass-through programs with federal pass-through Awards expended that, in the aggregate, cover at least 50 percent (0.50) of total federal pass-through Awards expended. The audit report packet must be completed as described in 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code 7000.90 and the current GATA audit manual, and must be submitted to the Grantee Portal. The due date of all required submissions set forth in this Paragraph is the earlier of (i) thirty (30) calendar days after receipt of the auditor’s report(s) or (ii) nine (9) months after the end of Grantee’s audit period. (c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $1,000,000 in federal pass-through funds from State-issued Awards, Grantee must follow all of the audit requirements in Paragraphs 12.3(c)(i)-(v), above. (d) Publicly-Traded Entities. If Grantee is a publicly-traded company, Grantee is not subject to the single audit or program-specific audit requirements, but must submit its annual audit conducted in accordance with its regulatory requirements. 12.5. Performance of Audits. For those organizations required to submit an independent audit report, the audit must be conducted by the Illinois Auditor General (as required for certain governmental entities only), or a Certified Public Accountant or Certified Public Accounting Firm licensed in the State of Illinois or in accordance with Section 5.2 of the Illinois Public Accounting Act (225 ILCS 450/5.2). For all audits required to be performed subject to GAGAS or Generally Accepted Auditing Standards, Grantee must request and maintain on file a copy of the auditor’s most recent peer review report and acceptance letter. Grantee must follow procedures prescribed by Grantor for the preparation and submission of audit reports and any related documents. 12.6. Delinquent Reports. When audit reports or financial statements required under this ARTICLE are prepared by the Illinois Auditor General, if they are not available by the above-specified due date, they must be provided to Grantor within thirty (30) days of becoming available. Grantee should refer to the State Grantee Compliance Enforcement System for the policy and consequences for late reporting. 44 Ill. Admin. Code 7000.80. ARTICLE XIII TERMINATION; SUSPENSION; NON-COMPLIANCE 13.1. Termination. (a) Either Party may terminate this Agreement, in whole or in part, upon thirty (30) calendar days’ prior written notice to the other Party. (b) If terminated by the Grantee, Grantee must include the reasons for such termination, the effective date, and, in the case of a partial termination, the portion to be terminated. If Grantor determines in the case of a partial termination that the reduced or modified portion of the Award will not accomplish the purposes for which the Award was made, Grantor may terminate the Agreement in its entirety. 2 CFR 200.340(a)(3). (c) This Agreement may be terminated, in whole or in part, by Grantor: (i) Pursuant to a funding failure under Paragraph 4.1; (ii) If Grantee fails to comply with the terms and conditions of this or any Award, application or proposal, including any applicable rules or regulations, or has made a false representation in connection with the receipt of this or any Award; or State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 16 of 42 Page 48 of 270  Agreement No. 24-203593 (iii) If the Award no longer effectuates the Program goals or agency priorities and if this termination is permitted in the terms and conditions of the Award, which must be detailed in Exhibit A, PART TWO or PART THREE. 13.2. Suspension. Grantor may suspend this Agreement, in whole or in part, pursuant to a funding failure under Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If suspension is due to Grantee’s failure to comply, Grantor may withhold further payment and prohibit Grantee from incurring additional Obligations pending corrective action by Grantee or a decision to terminate this Agreement by Grantor. Grantor may allow necessary and proper costs that Grantee could not reasonably avoid during the period of suspension. 13.3. Non-compliance. If Grantee fails to comply with the U.S. Constitution, applicable statutes, regulations or the terms and conditions of this or any Award, Grantor may impose additional conditions on Grantee, as described in 2 CFR 200.208. If Grantor determines that non-compliance cannot be remedied by imposing additional conditions, Grantor may take one or more of the actions described in 2 CFR 200.339. The Parties must follow all Grantor policies and procedures regarding non-compliance, including, but not limited to, the procedures set forth in the State Grantee Compliance Enforcement System. 44 Ill. Admin. Code 7000.80 and 7000.260. 13.4. Objection. If Grantor suspends or terminates this Agreement, in whole or in part, for cause, or takes any other action in response to Grantee’s non-compliance, Grantee may avail itself of any opportunities to object and challenge such suspension, termination or other action by Grantor in accordance with any applicable processes and procedures, including, but not limited to, the procedures set forth in the State Grantee Compliance Enforcement System. 2 CFR 200.342; 44 Ill. Admin. Code 7000.80 and 7000.260. 13.5. Effects of Suspension and Termination. (a) Grantor may credit Grantee for allowable expenditures incurred in the performance of authorized services under this Agreement prior to the effective date of a suspension or termination. (b) Except as set forth in subparagraph (c), below, Grantee must not incur any costs or Obligations that require the use of Grant Funds after the effective date of a suspension or termination, and must cancel as many outstanding Obligations as possible. (c) Costs to Grantee resulting from Obligations incurred by Grantee during a suspension or after termination of the Agreement are not allowable unless Grantor expressly authorizes them in the notice of suspension or termination or subsequently. However, Grantor may allow costs during a suspension or after termination if: (i) The costs result from Obligations properly incurred before the effective date of suspension or termination, are not in anticipation of the suspension or termination, and the costs would be allowable if the Agreement was not suspended or terminated prematurely. 2 CFR 200.343. 13.6. Close-out of Terminated Agreements. If this Agreement is terminated, in whole or in part, the Parties must comply with all close-out and post-termination requirements of this Agreement. 2 CFR 200.340(d). ARTICLE XIV SUBCONTRACTS/SUBAWARDS State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 17 of 42 Page 49 of 270  Agreement No. 24-203593 14.1. Subcontracting/Subrecipients/Delegation. Grantee must not subcontract nor issue a subaward for any portion of this Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requirement for Prior Approval is satisfied if the subcontractor or subrecipient has been identified in the uniform grant application, such as, without limitation, a Project description, and Grantor has approved. Grantee must follow all applicable requirements set forth in 2 CFR 200.332. 14.2. Application of Terms. If Grantee enters into a subaward agreement with a subrecipient, Grantee must notify the subrecipient of the applicable laws and regulations and terms and conditions of this Award by attaching this Agreement to the subaward agreement. The terms of this Agreement apply to all subawards authorized in accordance with Paragraph 14.1. 2 CFR 200.101(b). 14.3. Liability as Guaranty. Grantee will be liable as guarantor for any Grant Funds it obligates to a subrecipient or subcontractor pursuant to this ARTICLE in the event Grantor determines the funds were either misspent or are being improperly held and the subrecipient or subcontractor is insolvent or otherwise fails to return the funds. 2 CFR 200.345; 30 ILCS 705/6; 44 Ill. Admin. Code 7000.450(a). ARTICLE XV NOTICE OF CHANGE 15.1. Notice of Change. Grantee must notify Grantor if there is a change in Grantee’s legal status, FEIN, UEI, SAM registration status, Related Parties, senior management (for non-governmental grantees only) or address. If the change is anticipated, Grantee must give thirty (30) days’ prior written notice to Grantor. If the change is unanticipated, Grantee must give notice as soon as practicable thereafter. Grantor reserves the right to take any and all appropriate action as a result of such change(s). 15.2. Failure to Provide Notification. To the extent permitted by Illinois law (see Paragraph 21.2), Grantee must hold harmless Grantor for any acts or omissions of Grantor resulting from Grantee’s failure to notify Grantor as required by Paragraph 15.1. 15.3. Notice of Impact. Grantee must notify Grantor in writing of any event, including, by not limited to, becoming a party to litigation, an investigation, or transaction that may have a material impact on Grantee’s ability to perform under this Agreement. Grantee must provide notice to Grantor as soon as possible, but no later than five (5) days after Grantee becomes aware that the event may have a material impact. 15.4. Effect of Failure to Provide Notice. Failure to provide the notice described in this ARTICLE is grounds for termination of this Agreement and any costs incurred after the date notice should have been given may be disallowed. ARTICLE XVI STRUCTURAL REORGANIZATION AND RECONSTITUTION OF BOARD MEMBERSHIP 16.1. Effect of Reorganization. This Agreement is made by and between Grantor and Grantee, as Grantee is currently organized and constituted. Grantor does not agree to continue this Agreement, or any license related thereto, should Grantee significantly reorganize or otherwise substantially change the character of its corporate structure, business structure or governance structure. Grantee must give Grantor prior notice of any such action or changes significantly affecting its overall structure or, for non-governmental grantees only, management makeup (for example, a merger or a corporate restructuring), and must provide all reasonable documentation necessary for Grantor to review the proposed transaction including financial records and corporate and shareholder minutes of any corporation which may be involved. Grantor reserves the right to terminate the Agreement based on whether the newly organized entity is able to carry out the requirements of the Award. This ARTICLE does not require Grantee to report on minor changes in the makeup of its board membership or State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 18 of 42 Page 50 of 270  Agreement No. 24-203593 governance structure, as applicable. Nevertheless, PART TWO or PART THREE may impose further restrictions. Failure to comply with this ARTICLE constitutes a material breach of this Agreement. ARTICLE XVII CONFLICT OF INTEREST 17.1. Required Disclosures. Grantee must immediately disclose in writing any potential or actual Conflict of Interest to Grantor. 2 CFR 200.112; 30 ILCS 708/35. 17.2. Prohibited Payments. Payments made by Grantor under this Agreement must not be used by Grantee to compensate, directly or indirectly, any person currently holding an elective office in this State including, but not limited to, a seat in the General Assembly. In addition, where Grantee is not an instrumentality of the State of Illinois, as described in this Paragraph, Grantee must request permission from Grantor to compensate, directly or indirectly, any officer or any person employed by an office or agency of the State of Illinois. An instrumentality of the State of Illinois includes, without limitation, State departments, agencies, boards, and State universities. An instrumentality of the State of Illinois does not include, without limitation, units of Local Government and related entities. 17.3. Request for Exemption. Grantee may request written approval from Grantor for an exemption from Paragraph 17.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and that Grantor may grant any such exemption subject to additional terms and conditions as Grantor may require. ARTICLE XVIII EQUIPMENT OR PROPERTY 18.1. Purchase of Equipment. For any equipment purchased in whole or in part with Grant Funds, if Grantor determines that Grantee has not met the conditions of 2 CFR 200.439, the costs for such equipment will be disallowed. Grantor must notify Grantee in writing that the purchase of equipment is disallowed. 18.2. Prohibition against Disposition/Encumbrance. Any equipment, material, or real property that Grantee purchases or improves with Grant Funds must not be sold, transferred, encumbered (other than original financing) or otherwise disposed of during the Award Term without Prior Approval of Grantor unless a longer period is required in PART TWO or PART THREE and permitted by 2 CFR Part 200 Subpart D. Use or disposition of real property acquired or improved using Grant Funds must comply with the requirements of 2 CFR 200.311. Real property, equipment, and intangible property that are acquired or improved in whole or in part using Grant Funds are subject to the provisions of 2 CFR 200.316. Grantor may require the Grantee to record liens or other appropriate notices of record to indicate that personal or real property has been acquired or improved with this Award and that use and disposition conditions apply to the property. 18.3. Equipment and Procurement. Grantee must comply with the uniform standards set forth in 2 CFR 200.310–200.316 governing the management and disposition of property, the cost of which was supported by Grant Funds. Any waiver from such compliance must be granted by either the President’s Office of Management and Budget, the Governor’s Office of Management and Budget, or both, depending on the source of the Grant Funds used. Additionally, Grantee must comply with the standards set forth in 2 CFR 200.317-200.327 to establish procedures to use Grant Funds for the procurement of supplies and other expendable property, equipment, real property and other services. 18.4. Equipment Instructions. Grantee must obtain disposition instructions from Grantor when equipment, purchased in whole or in part with Grant Funds, is no longer needed for their original purpose. Notwithstanding anything to the contrary contained in this Agreement, Grantor may require transfer of any equipment to Grantor or a third party for any reason, including, without limitation, if Grantor terminates the State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 19 of 42 Page 51 of 270  Agreement No. 24-203593 Award or Grantee no longer conducts Award activities. Grantee must properly maintain, track, use, store and insure the equipment according to applicable best practices, manufacturer’s guidelines, federal and state laws or rules, and Grantor requirements stated herein. 18.5. Domestic Preferences for Procurements. In accordance with 2 CFR 200.322, to the greatest extent practicable and consistent with law, Grantee must, under this Award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this Paragraph must be included in all subawards and in all contracts and purchase orders under this Award. ARTICLE XIX PROMOTIONAL MATERIALS; PRIOR NOTIFICATION 19.1. Promotional and Written Materials. Use of Grant Funds for promotions is subject to the prohibitions for advertising or public relations costs in 2 CFR 200.421(e). To use Grant Funds in whole or in part to produce any written publications, announcements, reports, flyers, brochures or other written materials, these uses must be allowable under 2 CFR 200.421 and 200.467 and Grantee must include in these publications, announcements, reports, flyers, brochures and all other such material, the phrase “Funding provided in whole or in part by the [Grantor].” 2 CFR 200.467. Exceptions to this requirement must be requested, in writing, from Grantor and will be considered authorized only upon written notice thereof to Grantee. 19.2. Prior Notification/Release of Information. Grantee must notify Grantor ten (10) days prior to issuing public announcements or press releases concerning work performed pursuant to this Agreement, or funded in whole or in part by this Agreement, and must cooperate with Grantor in joint or coordinated releases of information. ARTICLE XX INSURANCE 20.1. Maintenance of Insurance. Grantee must maintain in full force and effect during the Term of this Agreement casualty and bodily injury insurance, as well as insurance sufficient to cover the replacement cost of any and all real or personal property (including equipment), or both, purchased or, otherwise acquired, or improved in whole or in part, with funds disbursed pursuant to this Agreement. 2 CFR 200.310. Additional insurance requirements may be detailed in PART TWO or PART THREE. 20.2. Claims. If a claim is submitted for real or personal property, or both, purchased in whole with funds from this Agreement and such claim results in the recovery of money, such money recovered must be surrendered to Grantor. ARTICLE XXI LAWSUITS AND INDEMNIFICATION 21.1. Independent Contractor. Neither Grantee nor any employee or agent of Grantee acquires any employment rights with Grantor by virtue of this Agreement. Grantee must provide the agreed services and achieve the specified results free from the direction or control of Grantor as to the means and methods of performance. Grantee must provide its own equipment and supplies necessary to conduct its business; provided, however, that in the event, for its convenience or otherwise, Grantor makes any such equipment or supplies available to Grantee, Grantee’s use of such equipment or supplies provided by Grantor pursuant to this Agreement is strictly limited to official Grantor or State of Illinois business and not for any other purpose, including any personal benefit or gain. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 20 of 42 Page 52 of 270  Agreement No. 24-203593 21.2. Indemnification and Liability. (a) Non-governmental entities. This subparagraph applies only if Grantee is a non- governmental entity. Grantee must hold harmless Grantor against any and all liability, loss, damage, cost or expenses, including attorneys’ fees, arising from the intentional torts, negligence or breach of contract of Grantee, with the exception of acts performed in conformance with an explicit, written directive of Grantor. Indemnification by Grantor is governed by the State Employee Indemnification Act (5 ILCS 350/.01 et seq.) as interpreted by the Illinois Attorney General. Grantor makes no representation that Grantee, an independent contractor, will qualify or be eligible for indemnification under said Act. (b) Governmental entities. This subparagraph applies only if Grantee is a governmental unit as designated in Paragraph 3.2. Neither Party shall be liable for actions chargeable to the other Party under this Agreement including, but not limited to, the negligent acts and omissions of the other Party’s agents, employees or subcontractors in the performance of their duties as described under this Agreement, unless such liability is imposed by law. This Agreement is not construed as seeking to enlarge or diminish any obligation or duty owed by one Party against the other or against a third party. ARTICLE XXII MISCELLANEOUS 22.1. Gift Ban. Grantee is prohibited from giving gifts to State employees pursuant to the State Officials and Employees Ethics Act (5 ILCS 430/10-10) and Illinois Executive Order 15-09. 22.2. Assignment Prohibited. This Agreement must not be sold, assigned, or transferred in any manner by Grantee, to include an assignment of Grantee’s rights to receive payment hereunder, and any actual or attempted sale, assignment, or transfer by Grantee without the Prior Approval of Grantor in writing renders this Agreement null, void and of no further effect. 22.3. Copies of Agreements upon Request. Grantee must, upon request by Grantor, provide Grantor with copies of contracts or other agreements to which Grantee is a party with any other State agency. 22.4. Amendments. This Agreement may be modified or amended at any time during its Term by mutual consent of the Parties, expressed in writing and signed by the Parties. 22.5. Severability. If any provision of this Agreement is declared invalid, its other provisions will remain in effect. 22.6. No Waiver. The failure of either Party to assert any right or remedy pursuant to this Agreement will not be construed as a waiver of either Party's right to assert such right or remedy at a later time or constitute a course of business upon which either Party may rely for the purpose of denial of such a right or remedy. 22.7. Applicable Law; Claims. This Agreement and all subsequent amendments thereto, if any, are governed and construed in accordance with the laws of the State of Illinois. Any claim against Grantor arising out of this Agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. Grantor does not waive sovereign immunity by entering into this Agreement. 22.8. Compliance with Law. Grantee is responsible for ensuring that Grantee’s Obligations and services hereunder are performed in compliance with all applicable federal and State laws, including, without limitation, federal regulations, State administrative rules, including but not limited to 44 Ill. Admin. Code Part 7000, laws and rules which govern disclosure of confidential records or other information obtained by Grantee concerning persons served under this Agreement, and any license requirements or professional certification provisions. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 21 of 42 Page 53 of 270  Agreement No. 24-203593 22.9. Compliance with Freedom of Information Act. Upon request, Grantee must make available to Grantor all documents in its possession that Grantor deems necessary to comply with requests made under the Freedom of Information Act. 5 ILCS 140/7(2). 22.10 Compliance with Whistleblower Protections. Grantee must comply with the Whistleblower Act (740 ILCS 174/1 et seq.) and the whistleblower protections set forth in 2 CFR 200.217, including but not limited to, the requirement that Grantee and its subrecipients inform their employees in writing of employee whistleblower rights and protections under 41 U.S.C. 4712. 22.11. Precedence. (a) Except as set forth in subparagraph (b), below, the following rules of precedence are controlling for this Agreement: In the event there is a conflict between this Agreement and any of the exhibits or attachments hereto, this Agreement controls. In the event there is a conflict between PART ONE and PART TWO or PART THREE of this Agreement, PART ONE controls. In the event there is a conflict between PART TWO and PART THREE of this Agreement, PART TWO controls. In the event there is a conflict between this Agreement and relevant statute(s) or rule(s), the relevant statute(s) or rule(s) controls. (b) Notwithstanding the provisions in subparagraph (a), above, if a relevant federal or state statute(s) or rule(s) requires an exception to this Agreement’s provisions, or an exception to a requirement in this Agreement is granted by GATU, such exceptions must be noted in PART TWO or PART THREE, and in such cases, those requirements control. 22.12. Illinois Grant Funds Recovery Act. In the event of a conflict between the Illinois Grant Funds Recovery Act and the Grant Accountability and Transparency Act, the provisions of the Grant Accountability and Transparency Act control. 30 ILCS 708/80. 22.13. Headings. Articles and other headings contained in this Agreement are for reference purposes only and are not intended to define or limit the scope, extent or intent of this Agreement or any provision hereof. 22.14. Counterparts. This Agreement may be executed in one or more counterparts, each of which are considered to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties are not signatories to the same counterpart. Duplicated signatures, signatures transmitted via facsimile, or signatures contained in a Portable Document Format (PDF) document are deemed original for all purposes. 22.15. Attorney Fees and Costs. Unless prohibited by law, if Grantor prevails in any proceeding to enforce the terms of this Agreement, including any administrative hearing pursuant to the Grant Funds Recovery Act or the Grant Accountability and Transparency Act, Grantor has the right to recover reasonable attorneys’ fees, costs and expenses associated with such proceedings. 22.16. Continuing Responsibilities. The termination or expiration of this Agreement does not affect: (a) the right of Grantor to disallow costs and recover funds based on a later audit or other review; (b) the obligation of the Grantee to return any funds due as a result of later refunds, corrections or other transactions, including, without limitation, final Indirect Cost Rate adjustments and those funds obligated pursuant to ARTICLE XIV; (c) the CYEFR(s); (d) audit requirements established in 44 Ill. Admin. Code 7000.90 and ARTICLE XII ; (e) property management and disposition requirements established in 2 CFR 200.310 through 2 CFR 200.316 and ARTICLE XVIII; or (f) records related requirements pursuant to ARTICLE IX. 44 Ill. Admin. Code 7000.440. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 22 of 42 Page 54 of 270  Agreement No. 24-203593 EXHIBIT A PROJECT DESCRIPTION Grantee must complete the Award Activities described on this Exhibit A, the Deliverables and Milestones listed on Exhibit B and the Performance Measures listed on Exhibit D within the term of this Agreement, as provided in Paragraph 2.1, herein. AUTHORITY: The Grantor is authorized to make this Award pursuant to 20 ILCS 605/605-55 and/or 20 ILCS 605/605-30. The purpose of this authority is as follows: To make and enter into contracts, including grants, as authorized pursuant to appropriations by the General Assembly. and/or to use the State and federal programs, grants, and subsidies that are available to assist in the discharge of the provisions of the Civil Administrative Code of Illinois. PROJECT DESCRIPTION: SCOPE OF WORK Grant funds will be utilized for a portion of the costs, including any that are prior incurred, associated with the purchase and installation of new water mains along the Grantee owned Iowa Avenue and Vermont Streets in Villa Park, Illinois. The completion of this project will benefit the public by providing a more reliable water system for residents. The Grantee’s Fire Department will also benefit by being able to utilize the increased capacity of the system without concern of causing line breaks or service interruptions during emergencies. Project Work Plan The grantee shall administer the project as outlined in the Grantee’s Project Work Plan as approved by the Grantor. The Project Work plan may be modified with Grantor approval throughout the Term of this Agreement. The Project Work Plan, once approved by the Grantor, and any modifications thereto, are incorporated fully by reference into this Agreement. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 23 of 42 Page 55 of 270  Agreement No. 24-203593 EXHIBIT B DELIVERABLES OR MILESTONES To be stated on the initial submitted Periodic Performance Report (PPR), as directed by the Report Deliverable Schedule, the Grantee will provide a detailed task list of projected deliverables, which must be approved by Grantor. These tasks and associated due dates, and any subsequent revisions, shall be incorporated by reference into this Agreement. These tasks will be used to measure performance throughout the life of the Award and can be updated and reported on each PPR reporting due date. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 24 of 42 Page 56 of 270  Agreement No. 24-203593 EXHIBIT C CONTACT INFORMATION CONTACTS FOR NOTIFICATION AND GRANT ADMINISTRATION: Unless specified elsewhere, all notices required or desired to be sent by either Party must be sent to the persons listed below. Grantee must notify Grantor of any changes in its contact information listed below within five (5) business days from the effective date of the change, and Grantor must notify Grantee of any changes to its contact information as soon as practicable. The Party making a change must send any changes in writing to the contact for the other Party. No amendment to this Agreement is required if information in this Exhibit is changed. FOR OFFICIAL GRANT NOTIFICATIONS GRANTOR CONTACT GRANTEE CONTACT Name: Kristin A. Richards Name: Kevin Patrick Title: Director Title: Village President Address: 1011 S. 2nd St. Address: 20 South Ardmore Avenue Springfield, IL 62704 Villa Park, IL 60181-2610 GRANTEE PAYMENT ADDRESS (If different than the address above) Address: N/A FOR GRANT ADMINISTRATION GRANTOR CONTACT GRANTEE CONTACT Name: Alex Fuller Name: Kevin L Mantels Title: Grant Manager Title: Assistant Village Engineer Address: 1011 S. 2nd St. Springfield, IL 62704 Address: 20 South Ardmore Avenue Phone: 217-782-9988 Villa Park, IL 60181-2610 TTY#: (800) 785-6055 Phone: 630-834-8505 Email Alex.Fuller@Illinois.gov TTY#: N/A Address: Email kmantels@invillapark.com Address: State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 25 of 42 Page 57 of 270  Agreement No. 24-203593 GRANTEE DESIGNEES The following are designated as Authorized Designee(s) for the Grantee (See PART TWO, ARTICLE XXIII): Authorized Designee: Authorized Designee Title: Authorized Designee Phone: Authorized Designee Email: Authorized Designee Signature: Authorized Signatory Approval: Authorized Designee: Authorized Designee Title: Authorized Designee Phone: Authorized Designee Email: Authorized Designee Signature: Authorized Signatory Approval: GRANTOR CONTACT FOR AUDIT OR CONSOLIDATED YEAR-END FINANCIAL REPORTS QUESTIONS—AUDIT UNIT Email: CEO.GrantHelp@Illinois.gov GRANTOR CONTACT FOR FINANCIAL CLOSEOUT AND REFUNDS—PROGRAM ACCOUNTANT Name: Sam Huston Email: samuel.huston@illinois.gov Phone: 000-000-0000 Fax#: N/A Address: IDCEO-ACCOUNTING OFFICE 1011 S 2ND ST SPRINGFIELD IL 62704-3004 State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 26 of 42 Page 58 of 270  Agreement No. 24-203593 EXHIBIT D PERFORMANCE MEASURES AND STANDARDS To be stated on the initial submitted Periodic Performance Report (PPR), as directed by the Report Deliverable Schedule, the Grantee will incorporate project specific performance measures within the corresponding section of the PPR. The project specific performance measures will encompass the following standardized performance measures listed below. o Did the deliverables specified in the task list submitted pursuant to Exhibit B lead to the completion of the project described in Exhibit A? o Given the total amount of Grant Funds available, does the percent currently drawn and expended directly correlate to the percent of the completion of the project to date? o At the time of Award closeout, has the Grantee fulfilled the public purpose of the project stated in Exhibit A? The Grantor reserves the right to deny any voucher request(s) at its discretion, based on lack of progress toward meeting completion goals. If the Grantee fails to meet any of the performance measures/goals, and if deemed appropriate at the discretion of the Grantor, the Grant Funds may be decreased by an amount proportionate to the size of the shortfall, and/or the Grantee may be responsible for the return of the Grant Funds in the amount specified by the Grantor. Grantor may initiate a grant modification(s) to de-obligate Grant Funds based on non- performance. The Grantee will submit grant modification requests as necessary in a timely manner, including a request to de-obligate Grant Funds in an amount that the Grantee determines will be unspent by the end of the Grant Agreement Term. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 27 of 42 Page 59 of 270  Agreement No. 24-203593 EXHIBIT E SPECIFIC CONDITIONS Grantor may remove (or reduce) a Specific Condition included in this Exhibit by providing written notice to the Grantee, in accordance with established procedures for removing a Specific Condition. The result of the Grantee’s Internal Control Questionnaire indicated that the Grantee must complete the following specific conditions pursuant to 2 C.F.R. Section 200.208: ICQ Section: 03 - Financial and Programmatic Reporting Conditions: Requires development of a plan to correct deficiencies identified in the risk assessment. The state agency may request to review documentation of the plan at its discretion. Risk Explanation: Medium to high risk increases the likelihood that grant revenues and expenditures will be inaccurate that could result in misreporting, and an abusive environment. How to Fix: Grantee must submit documentation of implementation of new or enhanced accounting system, mitigating controls or a combination of both. Timeframe: One year. There were no conditions resulting from the Programmatic Risk Assessment. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 28 of 42 Page 60 of 270  Agreement No. 24-203593 PART TWO – GRANTOR-SPECIFIC TERMS In addition to the uniform requirements in PART ONE, Grantor has the following additional requirements for its Grantee: ARTICLE XXIII AUTHORIZED SIGNATORY 23.1. Authorized Signatory. In processing this Award and related documentation, Grantor will only accept materials signed by the Authorized Signatory or Designee of this Agreement, as designated or prescribed in the Grantee's signature block or on Exhibit C. If the Authorized Signatory chooses to assign a designee to sign or submit materials required by this Agreement to Grantor, the Authorized Signatory must either send written notice to Grantor indicating the name of the designee, or provide notice as set forth in Exhibit C. Without this notice, Grantor will reject any materials signed or submitted on the Grantee’s behalf by anyone other than the Authorized Signatory. The Authorized Signatory must approve each Authorized Designee separately by signing as indicated on Exhibit C or on the appropriate form provided by Grantor. If an Authorized Designee(s) appears on Exhibit C, the Grantee should verify the information and indicate any changes as necessary. Signatures of both the Authorized Signatory and the Authorized Designee are required in order for the Authorized Designee to have signature authority under this Agreement. ARTICLE XXIV ADDITIONAL AUDIT PROVISIONS 24.1. Discretionary Audit. The Grantor may, at any time and in its sole discretion, require a program- specific audit, or other audit, SAS 115/AU-C265 letters (Auditor’s Communication of Internal Control Related Matters) and SAS 114/AU-C260 letters (Auditor’s Communication With Those Charged With Governance). ARTICLE XXV ADDITIONAL MONTORING PROVISIONS 25.1. Cooperation with Audits and Inquiries, Confidentiality. Pursuant to ARTICLE IX, above, the Grantee is obligated to cooperate with the Grantor and other legal authorities in any audit or inquiry related to the Award. The Grantor or any other governmental authority conducting an audit or inquiry may require the Grantee to keep confidential any audit or inquiry and to limit internal disclosure of the audit or inquiry to those Grantee personnel who are necessary to support the Grantee’s response to the audit or inquiry. This confidentiality requirement does not limit Grantee’s right to discuss an audit or inquiry with its legal counsel. If a third party seeks to require the Grantee, pursuant to any law, regulation, or legal process, to disclose an audit or inquiry that has been deemed confidential by the Grantor or other governmental authority, the Grantee must promptly notify the entity that is conducting the audit or inquiry of such effort so that the entity that is conducting the audit or inquiry may seek a protective order, take other appropriate action, or waive compliance by the Grantee with the confidentiality requirement. ARTICLE XXVI ADDITIONAL INTEREST PROVISIONS 26.1. Interest Earned on Grant Funds. Interest earned on Grant Funds in an amount up to $500 per year may be retained by the Grantee for administrative expenses unless otherwise provided in PART THREE. Any additional interest earned on Grant Funds above $500 per year must be returned to the Grantor pursuant to Paragraphs 4.3 and 29.2 herein, or as otherwise instructed by the Grant Manager or as set forth in PART THREE. All interest earned must be expended prior to Grant Funds. Any unspent Grant Funds or earned interest unspent must be returned as Grant Funds to the Grantor as described in Paragraphs 4.3 and 29.2 herein. All interest earned on Grant Funds must be accounted for and reported to the Grantor as provided in ARTICLE X herein. If applicable, the Grantor will remit interest earned and returned by Grantee to the U.S. Department of Health and Human Services State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 29 of 42 Page 61 of 270  Agreement No. 24-203593 Payment Management System through the process set forth at 2 CFR 200.305(b)(12), or as otherwise directed by the federal awarding agency. The provisions of this Paragraph are inapplicable to the extent any statute, rule or program requirement provides for different treatment of interest income. Any provision that deviates from this paragraph is set forth in PART THREE. ARTICLE XXVII ADDITIONAL BUDGET PROVISIONS 27.1. Restrictions on Line Item Transfers. Unless set forth otherwise in PART THREE herein, Budget line item transfers within the guidelines set forth in paragraph 6.2 herein, which would not ordinarily require approval from Grantor, but result in an increase of ten percent (10%) or more to any expenditure category of the current approved Budget, are considered changes in the project scope and require Prior Approval from Grantor pursuant to 44 Ill. Admin. Code 7000.370(b). ARTICLE XXVIII ADDITIONAL REPRESENTATIONS AND WARRANTIES 28.1. Grantee Representations and Warranties. In connection with the execution and delivery of this Agreement, the Grantee makes the following representations and warranties to Grantor: (a) That it has no public or private interest, direct or indirect, and will not acquire, directly or indirectly any such interest which does or may conflict in any manner with the performance of the Grantee’s services and obligations under this Agreement; (b) That no member of any governing body or any officer, agent or employee of the State, has a personal financial or economic interest directly in this Agreement, or any compensation to be paid hereunder except as may be permitted by applicable statute, regulation or ordinance; (c) That there is no action, suit or proceeding at law or in equity pending, nor to the best of Grantee’s knowledge, threatened, against or affecting the Grantee, before any court or before any governmental or administrative agency, which will have a material adverse effect on the performance required by this Agreement; (d) That to the best of the Grantee’s knowledge and belief, the Grantee, its principals and key project personnel: (i) Are not presently declared ineligible or voluntarily excluded from contracting with any federal or State department or agency; (ii) Have not, within a three (3)-year period preceding this Agreement, been convicted of any felony; been convicted of a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; had a civil judgment rendered against them for commission of fraud; been found in violation of federal or state antitrust statutes; or been convicted of embezzlement, theft, larceny, forgery, bribery, falsification or destruction of records, making a false statement, or receiving stolen property; (iii) Are not presently indicted for, or otherwise criminally or civilly charged, by a government entity (federal, state or local) with commission of any of the offenses enumerated in subparagraph (ii) of this certification; and (iv) Have not had, within a three (3)-year period preceding this Agreement, any judgment rendered in an administrative, civil or criminal matter against the Grantee, or any entity State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 30 of 42 Page 62 of 270  Agreement No. 24-203593 associated with its principals or key personnel, related to a grant issued by any federal or state agency or a local government. Any request for an exception to the provisions of this subparagraph (d) must be made in writing, listing the name of the individual, home address, type of conviction and date of conviction; and (e) Grantee certifies that it is not currently operating under, or subject to, any cease and desist order, or subject to any informal or formal regulatory action, and, to the best of Grantee’s knowledge, that it is not currently the subject of any investigation by any state or federal regulatory, law enforcement or legal authority. Should it become the subject of an investigation by any state or federal regulatory, law enforcement or legal authority, Grantee shall promptly notify Grantor of any such investigation. Grantee acknowledges that should it later be subject to a cease and desist order, Memorandum of Understanding, or found in violation pursuant to any regulatory action or any court action or proceeding before any administrative agency, that Grantor is authorized to declare Grantee out of compliance with this Agreement and suspend or terminate the Agreement pursuant to ARTICLE XIII herein and any applicable rules. ARTICLE XXIX ADDITIONAL TERMINATION, SUSPENSION, BILLING SCHEDULE AND NON-COMPLIANCE PROVISIONS 29.1. Remedies for Non-Compliance. If Grantor suspends or terminates this Agreement pursuant to ARTICLE XIII herein, Grantor may also elect any additional remedy allowed by law, including, but not limited to, one or more of the following remedies: (a) Direct the Grantee to refund some or all of the Grant Funds disbursed to it under this Agreement; and (b) Direct the Grantee to remit an amount equivalent to the “Net Salvage Value” of all equipment or materials purchased with Grant Funds provided under this Agreement. For purposes of this Agreement, “Net Salvage Value” is defined as the amount realized, or that the Parties agree is likely to be realized from, the sale of equipment or materials purchased with Grant Funds provided under this Agreement at its current fair market value, less selling expenses. 29.2. Grant Refunds. In accordance with the Illinois Grant Funds Recovery Act, 30 ILCS 705/1 et seq., the Grantee must, within forty-five (45) days of the effective date of a termination of this Agreement, refund to Grantor, any balance of Grant Funds not spent or not obligated as of that date. 29.3. Grant Funds Recovery Procedures. In the event that Grantor seeks to recover from Grantee Grant Funds received pursuant to this Award that: (i) Grantee cannot demonstrate were properly spent, or (ii) have not been expended or legally obligated by the time of expiration or termination of this Award, the Parties agree to follow the procedures set forth in the Illinois Grant Funds Recovery Act, 30 ILCS 705/1 et seq. (GFRA), for the recovery of Grant Funds, including the informal and formal hearing requirements. All remedies available in Section 6 of the GFRA will apply to these proceedings. The Parties agree that Grantor’s Administrative Hearing Rules (56 Ill. Admin. Code Part 2605) and/or any other applicable hearing rules shall govern these proceedings. 29.4. Grantee Responsibility. Grantee will be held responsible for the expenditure of all Grant Funds received through this Award, whether expended by Grantee or a subrecipient or contractor of Grantee. Grantor may seek any remedies against Grantee permitted pursuant to this Agreement and 2 CFR 200.339 for the action of a subrecipient or contractor of Grantee that is not in compliance with the applicable statutes, regulations or the terms and conditions of this Award. 29.5. Billing Schedule. In accordance with paragraph 4.8, herein Grantee must submit all payment requests to Grantor within thirty (30) days of the end of the quarter, unless another billing schedule is specified in PART THREE or Paragraph 2.3. Failure to submit such payment request timely will render the amounts billed an State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 31 of 42 Page 63 of 270  Agreement No. 24-203593 unallowable cost which Grantor cannot reimburse. In the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee must timely notify Grantor and may request an extension of time to submit the payment request. Grantor’s approval of Grantee’s request for an extension cannot be unreasonably withheld. The payment requirements of this Paragraph supersede those set forth in Paragraph 4.8. ARTICLE XXX ADDITIONAL MODIFICATION PROVISIONS 30.1. Modifications by Operation of Law. This Agreement is subject to such modifications as the Grantor determines, in its sole discretion, may be required by changes in federal or State law or regulations applicable to this Agreement. Grantor will initiate such modifications, and Grantee will be required to agree to the modification in writing as a condition of continuing the Award. Any such required modification will be incorporated into and become part of this Agreement as if fully set forth herein. The Grantor will timely notify the Grantee of any pending implementation of or proposed amendment to any laws or regulations of which it has notice. 30.2. Discretionary Modifications. If either the Grantor or the Grantee wishes to modify the terms of this Agreement other than as set forth in ARTICLES V and VI and Paragraphs 30.1 and 30.3, written notice of the proposed modification must be given to the other Party. Modifications will only take effect when agreed to in writing by both the Grantor and the Grantee. However, if the Grantor notifies the Grantee in writing of a proposed modification, and the Grantee fails to respond to that notification, in writing, within thirty (30) days, the Grantor may commence a process to suspend or terminate this Award. In making an objection to the proposed modification, the Grantee must specify the reasons for the objection and the Grantor will consider those objections when evaluating whether to follow through with the proposed modification. The Grantor’s notice to the Grantee must contain the Grantee name, Agreement number, Amendment number and purpose of the revision. If the Grantee seeks any modification to the Agreement, the Grantee must submit a detailed narrative explaining why the Project cannot be completed in accordance with the terms of the Agreement and how the requested modification will ensure completion of the Grant Activities, Deliverables, Milestones and/or Performance Measures (Exhibits A, B and D). 30.3. Unilateral Modifications. The Parties agree that Grantor may, in its sole discretion, unilaterally modify this Agreement without prior approval of the Grantee when the modification is initiated by Grantor for the sole purpose of increasing the Grantee’s funding allocation as additional funds become available for the Award during the program year covered by the Term of this Agreement. 30.4. Management Waiver. The Parties agree that the Grantor may issue a waiver of specific requirements of this Agreement after the term of the Agreement has expired. These waivers are limited to non- material changes to specific provisions that the Grantor determines are necessary to place the Grantee in administrative compliance with the requirements of this Agreement. A management waiver issued after the Term of the Agreement has expired will supersede the original requirements of this Agreement that would normally require a modification of this Agreement to be executed. The Grantor will make no modifications of this Agreement not agreed to prior to the expiration of the Agreement beyond what is specifically set forth in this Paragraph. 30.5. Term Extensions. The Grantee acknowledges that all Grant Funds must be expended or legally obligated, and all Grant Activities, Deliverables, Milestones and Performance Measures (Exhibits A, B and D) must be completed during the Term of the Agreement. Extensions of the Term will be granted only for good cause, subject to the Grantor’s discretion. Pursuant to the Grant Funds Recovery Act (30 ILCS 705/1 et seq.), no Award may be extended in total beyond a two (2)-year period unless the Grant Funds are expended or legally obligated during that initial two-year period, or unless Grant Funds are disbursed for reimbursement of costs previously incurred by the Grantee. If Grantee requires an extension of the Award Term, Grantee should submit a written request to the Grant Manager at least sixty (60) days prior to the end of the Award Term or extended Award Term, as applicable, stating the reason for the extension. If Grantee provides reasonable extenuating circumstances, Grantee may request an extension of the Award Term with less than sixty (60) days remaining. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 32 of 42 Page 64 of 270  Agreement No. 24-203593 ARTICLE XXXI ADDITIONAL CONFLICT OF INTEREST PROVISIONS 31.1. Bonus or Commission Prohibited. The Grantee shall not pay any bonus or commission for the purpose of obtaining the Grant Funds awarded under this Agreement. ARTICLE XXXII ADDITIONAL EQUIPMENT OR PROPERTY PROVISIONS 32.1. Equipment Management. The Grantee is responsible for replacing or repairing equipment and materials purchased with Grant Funds that are lost, stolen, damaged, or destroyed. Any loss, damage or theft of equipment and materials must be investigated and fully documented, and immediately reported to the Grantor and, where appropriate, the appropriate law enforcement authorities. 32.2. Purchase of Real Property. If permitted by the Award Budget and scope of activities provided in this Agreement, a Grantee may use the Grant Funds during the Award Term for the costs associated with the purchase of real property (as defined by 2 CFR 200.1) either through the use of reimbursement or advanced funds as permitted in Paragraph 2.3 of this Agreement for the following purposes and consistent with the Grantor’s bondability guidelines and 2 CFR 200: (a) Cash payment of the entirety or a portion of the real property acquisition; (b) Cash Payment of a down payment for the acquisition; (c) Standard and commercially reasonable costs required to be paid at the acquisition closing (i.e., closing costs); or (d) Payments to reduce the debt incurred by Grantee to purchase the real property. 32.3. Bonding Requirements. If Grant Funds through this Award are used for construction or facility improvement projects that exceed the Simplified Acquisition Threshold, the Grantee must comply with the minimum bonding requirements listed in 2 CFR 200.326(a) – (c). Grantor will not accept the Grantee's own bonding policy and requirements. 32.4. Lien Requirements. Grantor may direct Grantee in writing to record a lien or notice of State or federal interest on the property purchased or improved with Grant Funds. 2 CFR 200.316. If Grantor makes this direction and the Grantee does not comply, the Grantor may: (a) record the lien or notice of State or federal interest and reduce the amount of the Grant Funds by the cost of recording the lien or notice of State or federal interest, or (b) suspend this Award until Grantee complies with Grantor's direction. ARTICLE XXXIII APPLICABLE STATUTES To the extent applicable, Grantor and Grantee shall comply with the following: 33.1. Land Trust Beneficial Interest Disclosure Act (765 ILCS 405/2.1). No Grant Funds will be paid to any trustee of a land trust, or any beneficiary or beneficiaries of a land trust, for any purpose relating to the land, which is the subject of such trust, any interest in such land, improvements to such land or use of such land unless an affidavit is first filed with the Grantor identifying each beneficiary of the land trust by name and address and defining such interest therein. This affidavit must be filed with the Illinois Office of the Comptroller as an attachment to this Agreement. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 33 of 42 Page 65 of 270  Agreement No. 24-203593 33.2. Historic Preservation Act (20 ILCS 3420/1 et seq.). The Grantee will not expend Grant Funds under this Agreement which result in the destruction, alteration, renovation, transfer or sale, or utilization of a historic property, structure or structures, or in the introduction of visual, audible or atmospheric elements to a historic property, structure or structures, which will result in the change in the character or use of any historic property, except as approved by the Illinois Department of Natural Resources, Historic Preservation Division. The Grantee must not expend Grant Funds under this Agreement for any project, activity, or program that can result in changes in the character or use of historic property, if any historic property is located in the area of potential effects without the approval of the Illinois Department of Natural Resources, Historic Preservation Division. 20 ILCS 3420/3(f). 33.3. Victims’ Economic Security and Safety Act (820 ILCS 180 et seq.). If the Grantee has one (1) or more employees, it may not discharge or discriminate against an employee who is a victim of domestic or sexual violence, or who has a family or household member who is a victim of domestic or sexual violence, for taking up to the allowable amount of leave from work to address the domestic violence, pursuant to the Victims’ Economic Security and Safety Act. 820 ILCS 180/20(a)(2). The Grantee is not required to provide paid leave under the Victims’ Economic Security and Safety Act, but may not suspend group health plan benefits during the leave period. Any failure on behalf of the Grantee to comply with all applicable provisions of the Victims’ Economic Security and Safety Act, or applicable rules and regulations promulgated thereunder, may result in a determination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by statute or regulation. 33.4. Equal Pay Act of 2003 (820 ILCS 112 et seq.). If the Grantee has one (1) or more employees, it is prohibited by the Equal Pay Act of 2003 from: (a) discriminating between employees by paying unequal wages on the basis of sex for doing the same or substantially similar work; (b) discriminating between employees by paying wages to an African-American employee at a rate less than the rate at which the Grantee pays wages to another employee who is not African-American for the same or substantially similar work; (c) remedying violations of the Equal Pay Act of 2003 by reducing the wages of other employees or discriminating against any employee exercising their rights under the Equal Pay Act of 2003; and (d) screening job applicants based on their current or prior wages or salary histories, or requesting or requiring a wage or salary history from an individual as a condition of employment or consideration for employment. Any failure on behalf of the Grantee to comply with all applicable provisions of the Equal Pay Act of 2003, or applicable rules and regulations promulgated thereunder, may result in a determination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by statute or regulation. 33.5. Steel Products Procurement Act (30 ILCS 565/1 et seq.). The Grantee, if applicable, hereby certifies that any steel products used or supplied in accordance with this Award for a public works project shall be manufactured or produced in the United States per the requirements of the Steel Products Procurement Act (30 ILCS 565/1 et seq.). 33.6. Business Enterprise for Minorities, Women, and Persons with Disabilities Act and Illinois Human Rights Act (30 ILCS 575/0.01; 775 ILCS 5/2-105). The Grantee acknowledges and hereby certifies compliance with the provisions of the Business Enterprise for Minorities, Women, and Persons with Disabilities Act, and the equal employment practices of Section 2-105 of the Illinois Human Rights Act for the provision of services which are directly related to the Award activities to be performed under this Agreement. 33.7. Identity Protection Act (5 ILCS 179/1 et seq.) and Personal Information Protection Act (815 ILCS 530/1 et seq.). The Grantor is committed to protecting the privacy of its vendors, grantees and beneficiaries of programs and services. At times, the Grantor will request social security numbers or other personal identifying information. Federal and state laws, rules and regulations require the collection of this information for certain purposes relating to employment and/or payments for goods and services, including, but not limited to, Awards. The Grantor also collects confidential information for oversight and monitoring purposes. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 34 of 42 Page 66 of 270  Agreement No. 24-203593 Furnishing personal identity information, such as a social security number, is voluntary; however, failure to provide required personal identity information may prevent an individual or organization from using the services/benefits provided by the Grantor as a result of state or federal laws, rules and regulations. To the extent the Grantee collects or maintains protected personal information as part of carrying out the Award activities, the Grantee must maintain the confidentiality of the protected personal information in accordance with applicable law and as set forth below. (a) Personal Information Defined. As used herein, “Personal Information” shall have the definition set forth in the Personal Information Protection Act, 815 ILCS 530/5 (“PIPA”). (b) Protection of Personal Information. The Grantee must use at least reasonable care to protect the confidentiality of Personal Information that is collected or maintained as part of the Award activities and (i) not use any Personal Information for any purpose outside the scope of the Award activities and (ii) except as otherwise authorized by the Grantor in writing, limit access to Personal Information to those of its employees, contractors, and agents who need such access for purposes consistent with the Award Activities. If Grantee provides any contractor or agent with access to Personal Information, it must require the contractor or agent to comply with the provisions of this Paragraph. (c) Security Assurances. Grantee represents and warrants that it has established and will maintain safeguards against the loss and unauthorized access, acquisition, destruction, use, modification, or disclosure of Personal Information and shall otherwise maintain the integrity of Personal Information in its possession in accordance with any federal or state law privacy requirements, including PIPA. These safeguards must be reasonably designed to (i) ensure the security and confidentiality of the Personal Information, (ii) protect against any anticipated threats or hazards to the security or integrity of Personal Information, and (iii) protect against unauthorized access to or use of Personal Information. Additionally, Grantee will have in place policies, which provide for the secure disposal of documents and information which contain Personal Information, including but not limited to shredding documents and establishing internal controls over the authorized access to such information. 815 ILCS 530/40. (d) Breach Response. In the event of any unauthorized access to, unauthorized disclosure of, loss of, damage to or inability to account for any Personal Information (a "Breach"), Grantee agrees that it will promptly, at its own expense: (i) report such Breach to the Grantor by telephone with immediate written confirmation sent by e-mail, describing in detail any accessed materials and identifying any individual(s) who may have been involved in such Breach; (ii) take all actions necessary or reasonably requested by the Grantor to stop, limit or minimize the Breach; (iii) restore and/or retrieve, as applicable, and return all Personal Information that was lost, damaged, accessed, copied or removed; (iv) cooperate in all reasonable respects to minimize the damage resulting from such Breach; (v) provide any notice to Illinois residents as required by 815 ILCS 530/10, 815 ILCS 530/12 or applicable federal law, in consultation with the Grantor; and (vi) cooperate in the preparation of any report related to the Breach that the Grantor may need to present to any governmental body. (e) Injunctive Relief. Grantee acknowledges that, in the event of a breach of this Paragraph, Grantor will likely suffer irreparable damage that cannot be fully remedied by monetary damages. Accordingly, in addition to any remedy which the Grantor may possess pursuant to applicable law, the Grantor retains the right to seek and obtain injunctive relief against any such breach in any Illinois court of competent jurisdiction. (f) Compelled Access or Disclosure. The Grantee may disclose Personal Information if it is compelled by law, regulation, or legal process to do so, provided the Grantee gives the Grantor at least ten (10) days' prior notice of such compelled access or disclosure (to the extent legally permitted) and reasonable assistance if the Grantor wishes to contest the access or disclosure. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 35 of 42 Page 67 of 270  Agreement No. 24-203593 ARTICLE XXXIV ADDITIONAL MISCELLANEOUS PROVISIONS 34.1. Workers’ Compensation Insurance, Social Security, Retirement and Health Insurance Benefits, and Taxes. The Grantee must provide Workers’ Compensation insurance where the same is required and accepts full responsibility for the payment of unemployment insurance, premiums for Workers’ Compensation, Social Security and retirement and health insurance benefits, as well as all income tax deduction and any other taxes or payroll deductions required by law for its employees who are performing services specified by this Agreement. 34.2. Required Notice. Grantee agrees to give prompt notice to the Grantor of any event that may materially affect the performance required under this Agreement. Any notice or final decision by Grantor relating to (a) a Termination or Suspension (ARTICLE XIII), (b) Modifications, Management Waivers or Term Extensions (ARTICLE XXX) or (c) Assignments (Paragraph 22.2) must be executed by the Director of the Grantor or her or his authorized designee. ARTICLE XXXV ADDITIONAL REQUIRED CERTIFICATIONS The Grantee makes the following certifications as a condition of this Agreement. These certifications are required by State statute and are in addition to any certifications required by any federal funding source as set forth in this Agreement. Grantee’s execution of this Agreement shall serve as its attestation that the certifications made herein are true and correct. 35.1. Sexual Harassment. The Grantee certifies that it has written sexual harassment policies that must include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the Grantee’s internal complaint process including penalties; (v) the legal recourse, investigative and complaint process available through the Department of Human Rights and the Human Rights Commission; (vi) directions on how to contact the Department of Human Rights and the Human Rights Commission; and (vii) protection against retaliation as provided by Sections 6-101 and 6-101.5 of the Illinois Human Rights Act. 775 ILCS 5/2-105(A)(4). A copy of the policies must be provided to the Grantor upon request. 35.2. Federal, State and Local Laws; Tax Liabilities; State Agency Delinquencies. The Grantee is required to comply with all federal, state and local laws, including but not limited to the filing of any and all applicable tax returns. If Grantee is delinquent in filing and/or paying any federal, state and/or local taxes, the Grantor will disburse Grant Funds only if the Grantee enters into an installment payment agreement with the applicable tax authority and remains in good standing with that authority. Grantee is required to tender a copy of all relevant installment payment agreements to the Grantor. In no event may Grantee utilize Grant Funds to discharge outstanding tax liabilities or other debts owed to any governmental unit. The execution of this Agreement by the Grantee is its certification that: (i) it is current as to the filing and payment of any federal, state and/or local taxes applicable to Grantee; and (ii) it is not delinquent in its payment of moneys owed to any federal, state, or local unit of government. 35.3. Lien Waivers. If applicable, the Grantee must monitor construction to assure that necessary contractors' affidavits and waivers of mechanics liens are obtained prior to release of Grant Funds to contractors and subcontractors. 35.4. Grant for the Construction of Fixed Works. Grantee certifies that all Projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement will be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. In the State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 36 of 42 Page 68 of 270  Agreement No. 24-203593 construction of the Projects, Grantee must comply with the requirements of the Prevailing Wage Act including, but not limited to: (a) paying the prevailing rate of wages required by the Illinois Department of Labor, or a court on review, to all laborers, workers and mechanics performing work with Grant Funds provided through this Agreement, (b) inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the Project must be paid to all laborers, workers, and mechanics performing work under this Award; and (c) requiring all bonds of contractors to include a provision as will guarantee the faithful performance of the prevailing wage clause as provided by contract. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 37 of 42 Page 69 of 270  Agreement No. 24-203593 PART THREE – PROJECT-SPECIFIC TERMS In addition to the uniform requirements in PART ONE and Grantor-Specific Terms in PART TWO, Grantor has the following additional requirements for this Project: ARTICLE XXXVI REPORT DELIVERABLE SCHEDULE 36.1. External Audit Reports. External Audit Reports may be required. Refer to ARTICLE XII of this Agreement to determine whether you are required to submit an External Audit Report and the applicable due date. 36.2. Annual Financial Reports. Annual Financial Reports may be required. Refer to Paragraph 12.2 of this Agreement to determine whether you are required to submit Annual Financial Reports. 36.3. Required Periodic Reports. Below is the required periodic reporting schedule for this Award. March 2026 • Quarterly Periodic Financial Report (03/30/2026) - Covering Period of 12/01/2025 - 02/28/2026; Send To: Grant Manager • Quarterly Periodic Performance Report (03/30/2026) - Covering Period of 12/01/2025 - 02/28/2026; Send To: Grant Manager June 2026 • Quarterly Periodic Financial Report (06/30/2026) - Covering Period of 03/01/2026 - 05/31/2026; Send To: Grant Manager • Quarterly Periodic Performance Report (06/30/2026) - Covering Period of 03/01/2026 - 05/31/2026; Send To: Grant Manager September 2026 • Quarterly Periodic Financial Report (09/30/2026) - Covering Period of 06/01/2026 - 08/31/2026; Send To: Grant Manager • Quarterly Periodic Performance Report (09/30/2026) - Covering Period of 06/01/2026 - 08/31/2026; Send To: Grant Manager December 2026 • Quarterly Periodic Financial Report (12/30/2026) - Covering Period of 09/01/2026 - 11/30/2026; Send To: Grant Manager • Quarterly Periodic Performance Report (12/30/2026) - Covering Period of 09/01/2026 - 11/30/2026; Send To: Grant Manager March 2027 • Quarterly Periodic Financial Report (03/30/2027) - Covering Period of 12/01/2026 - 02/28/2027; Send To: Grant Manager • Quarterly Periodic Performance Report (03/30/2027) - Covering Period of 12/01/2026 - 02/28/2027; Send To: Grant Manager June 2027 State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 38 of 42 Page 70 of 270  Agreement No. 24-203593 • Quarterly Periodic Financial Report (06/30/2027) - Covering Period of 03/01/2027 - 05/31/2027; Send To: Grant Manager • Quarterly Periodic Performance Report (06/30/2027) - Covering Period of 03/01/2027 - 05/31/2027; Send To: Grant Manager September 2027 • Quarterly Periodic Financial Report (09/30/2027) - Covering Period of 06/01/2027 - 08/31/2027; Send To: Grant Manager • Quarterly Periodic Performance Report (09/30/2027) - Covering Period of 06/01/2027 - 08/31/2027; Send To: Grant Manager December 2027 • Quarterly Periodic Financial Report (12/30/2027) - Covering Period of 09/01/2027 - 11/30/2027; Send To: Grant Manager • Quarterly Periodic Performance Report (12/30/2027) - Covering Period of 09/01/2027 - 11/30/2027; Send To: Grant Manager January 2028 • End of grant Closeout Financial Report (01/14/2028) - Covering Period of 12/01/2025 - 11/30/2027; Send To: Grant Manager • End of grant Closeout Performance Report (01/14/2028) - Covering Period of 12/01/2025 - 11/30/2027; Send To: Grant Manager 36.4. Changes to Reporting Schedule. Changes to the schedules for periodic reporting, the external audit reports and the annual financial reports do not require a formal modification to this Agreement pursuant to Paragraph 22.4 and ARTICLE XXX, and may be changed unilaterally by the Grantor if necessitated by a change in the project schedule or at the discretion of the Grantor. The Grantee may not modify the reporting deliverable schedules in ARTICLES X, XI, XII and XXXVI unilaterally, and must obtain prior written approval from Grantor or the Grant Accountability and Transparency Unit of the Governor’s Office of Management and Budget, if applicable, to change any reporting deadlines. ARTICLE XXXVII GRANT-SPECIFIC TERMS/CONDITIONS 37.1. Funding. If this Award is bond-funded, all expenditures shall be in accordance with all applicable bondability guidelines. 37.2. Use of Real Property. Grantee shall use any real property acquired, constructed or improved with Grant Funds pursuant to this Agreement to provide the programs and services specified herein for at least the Award Term stated in Paragraph 2.1. Grantee shall comply with the real property use and disposition requirements set forth in 2 CFR 200.311. 37.3. Projects Requiring External Sign-offs. (1) Pursuant to applicable statute(s), this Award requires sign-off by the following State agency(ies). The status of the sign-off is indicated as of the date the Award is sent to the Grantee for execution: State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 39 of 42 Page 71 of 270  Agreement No. 24-203593 AGENCY SIGN-OFF SIGN-OFF RECEIVED OUTSTANDING Illinois State Historic Preservation Office Illinois Dept. of Agriculture X Illinois Dept. of Natural Resources X Illinois Environmental Protection Agency NONE APPLICABLE While any external sign-off is outstanding, the provisions of Item (3), immediately below apply with respect to the disbursement of funds under this Award. NOTE: The fact that a sign-off has been received in no way relieves the Grantee of its obligation to comply with any conditions or requirements conveyed by the applicable agency(ies) in conjunction with the issuance of the sign-off for the project funded under this Agreement. (2) For projects subject to review by the Illinois Environmental Protection Agency (IEPA), the Grantee must, prior to construction, obtain a construction permit or “authorization to construct” from the IEPA pursuant to the provisions of the Environmental Protection Act, 415 ILCS 5/1 et seq. (3) External Sign-Off Provisions: a.) The Project described in Exhibit A and funded under this Agreement is subject to review by the external agency(ies) indicated in Item (1) immediately above. Grantee must comply with requirements established by said agency(ies) relative to their respective reviews. Any requirements communicated to the Grantor shall be incorporated into this Agreement as follows: as an attachment to this Agreement (immediately following PART THREE) at the time of the Agreement execution. The Grantee is contractually obligated to comply with such requirements. b.) Grantee is responsible for coordinating directly with the applicable external agency(ies) relative to said reviews. Except as specifically provided below, the Grantor’s obligation to disburse funds under this Agreement is contingent upon notification by the applicable agency(ies) that all requirements applicable to the project described in this Agreement have been satisfied. Upon receipt of said notification, disbursement of the Grant Funds shall be authorized in accordance with the provisions of Paragraph 2.3 herein. c.) Prior to notification of compliance by the applicable external agency(ies), the Grantee may request disbursement of funds only for the following purposes: administrative, contractual, legal, engineering, or architectural costs incurred which are necessary to allow for compliance by the Grantee of requirements established by the external agency(ies). FUNDS WILL NOT BE DISBURSED FOR LAND ACQUISITION OR ANY TYPE OF CONSTRUCTION OR OTHER ACTIVITY WHICH PHYSICALLY IMPACTS THE PROJECT SITE PRIOR TO RECEIPT BY THE GRANTOR OF THE REQUIRED NOTIFICATION FROM ALL APPLICABLE AGENCIES. d.) If external sign-offs are indicated in this paragraph 37.3, disbursement of Grant Funds (whether advance or scheduled) are subject to the restrictions set forth by the External Sign- Off Provisions of this paragraph 37.3. Upon receipt of all required sign-offs, the Grantor’s Accounting Division will be notified of authorization to disburse Grant Funds in accordance with the disbursement method indicated herein. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 40 of 42 Page 72 of 270  Agreement No. 24-203593 37.4. Prevailing Wage Act Compliance. The work to be performed under this Agreement is subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). Grantee shall comply with all requirements of the Prevailing Wage Act, including but not limited to: (a) inserting into all contracts for construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the project shall be paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds of contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by contract and (b) all required reporting and documentation. 37.5. Compliance with Illinois Works Jobs Program Act. Grantee must comply with requirements in the Illinois Works Jobs Program Act (30 ILCS 559/Art. 20). For Awards with an estimated total project cost of $500,000 or more, the Grantee will be required to comply with the Illinois Works Apprenticeship Initiative (30 ILCS 559/20-20 to 20-25) and all applicable administrative rules (see 14 Ill. Admin. Code Part 680). The “estimated total project cost” is a good faith approximation of the costs of an entire project being paid for in whole or in part by appropriated capital funds to construct a public work. Grantee must submit a Budget Supplement Form (available on the Grantor’s website) to the Grantor within ninety (90) days of the execution of this Award. The goal of the Illinois Apprenticeship Initiative is that apprentices will perform either 10% of the total labor hours actually worked in each prevailing wage classification or 10% of the estimated labor hours in each prevailing wage classification, whichever is less. Of this goal, at least half of those apprenticeship hours shall be performed by graduates of the Illinois Works Pre- apprenticeship Program, the Illinois Climate Works Pre-apprenticeship Program, or the Highway Construction Careers Training Program. Grantee is permitted to seek from the Grantor a waiver or reduction of this goal in certain circumstances pursuant to 30 ILCS 559/20-20(b). The Grantee must ensure compliance for the life of the entire project, including during the term of the Award and after the Term ends, if applicable, and will be required to report on and certify its compliance. 37.6. Compliance with Business Enterprise Program. If applicable to this Grant, Grantee acknowledges that it is required to comply with the Business Enterprise Program for Minorities, Females, and Persons with Disabilities Act (“BEP”) (30 ILCS 575/0.01 et seq.), which establishes a goal for contracting with businesses that have been certified as owned and controlled by persons who are minority, female or who have disabilities. Grantee shall maintain compliance with the BEP Utilization Plan submitted in conjunction with the Agreement and shall comply with all reporting requirements. 37.7. Compliance with the Employment of Illinois Workers on Public Works Act: In a period of excessive unemployment rates, Grantees (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non-manual. A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures. Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. (30 ILCS 570). Grantee may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency. 37.8. Interest on Grant Funds for this Award. Because this Award may be subject to the Grantor’s bondability guidelines, Grantee must comply with the interest requirements contained in Paragraph 4.7 and is not permitted to retain interest earned on Grant Funds, as stated in Paragraph 26.1, unless specifically notified by Grantor that Grantee may do so. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 41 of 42 Page 73 of 270  Agreement No. 24-203593 ARTICLE XXXVIII BOND FUNDED GENERAL GRANT PROVISIONS 38.1. Bond Funded General Grant Provisions. It is the intent of the State that all or a portion of the costs of this Project will be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 42 of 42 Page 74 of 270  State of Illinois UNIFORM GRANT BUDGET TEMPLATE Agency: Illinois Department of Commerce and Economic Opportunity State FY: 2026 Grantee: Village of Villa Park UEI #: TGAEKG77EJE1 NOFO Number: CSFA Number: 420-00-1758 Grant Number: 24-203593 CSFA Description: Site Improvements Section A: State of Illinois Funds Summary Detail Revenues State of Illinois Grant Amount Requested $100,000.00 Budget Expenditure Categories 1. Personnel (200.430) 2. Fringe Benefits (200.431) 3. Travel (200.474) 4. Equipment (200.439) 5. Supplies (200.94) 6. Contractual/Subawards (200.318 and .92) 7. Consultant (200.459) 8. Construction $100,000.00 1229 PLUMBING $99,088.00 1233 OTHER CONSTRUCTION EXPENSES $912.00 9. Occupancy (200.465) 10. Research and Development (200.87) 11. Telecommunications 12. Training and Education (200.472) 13. Direct Administrative Costs (200.413) 14. Miscellaneous Costs 15. Grant Exclusive Line Item(s) 16. Total Direct Costs (add lines 1-15) $100,000.00 $100,000.00 17. Total Indirect Costs (200.414) Rate: % Base: 18. Total Costs State Grant Funds (Lines 16 and 17) $100,000.00 $100,000.00 Page 75 of 270  Grantee: Village of Villa Park NOFO Number: 0 Grant Number: 24-203593 SECTION A - Continued - Indirect Cost Rate Information If your organization is requesting reimbursement for indirect costs on line 17 of the Budget Summary, please select one of the following options. If not reimbursement is being requested please consult your program office regarding possible match requirements. Your organization may not have a Federally Negotiated Cost Rate Agreement. Therefore, in order for your organization to be reimbursed for the Indirect Costs from the State of Illinois your organziation must either: a. Negotiate an Indirect Cost Rate with the State of Illinois' Indirect Cost Unit with guidance from you State Cognizant Agency on an annual basis; b. Elect to use the de minimis rate of 15% modified total direct costs (MTDC) which may be used indefinitely on State of Illinois awards; or c. Use a Restricted Rate designated by programmatic or statutory policy (see Notice of Funding Opportunity or Restricted Rate Programs). Select ONLY One: 1) Our Organization receives direct Federal funding and currently has a Negotiated Indirect Cost Rate Agreement (NICRA) with our federal Cognizant Agency. A copy of this agreement will be provided to the State of Illinois' Indirect Cost Unit for review and documentation before reimbursement is allowed. This NICRA will be accepted by all State of Illinois agencies up to any statutory, rule-based or programmatic restrictions or limitations. 2a) Our Organizations currently has a Negotitated Indirect Cost Rate Agreement (NICRA) with the State of Illinois that will be accepted by all State of Illinois agencies up to any statutory, rule-based or programmatic restrictions or limitations. Our Organization is required to submit a new Indirect Cost Rate Proposal to the Indirect Cost Unit within 6 months after the close of each fiscal year pursuant to 2 CFR 200, Appendiz IV(c)(2)(c). 2b) Our Organization currently does not have a Negotiated Indirect Cost Rate Agreement (NICRA) with the State of Illinois. Our organization will submit our initial Indirect Cost Rate Proposal (ICRP) immediately after our Organization is advised that the State award will be made no later than 3 months after the effective date of the State award pursuant to 2 CFR 200 Appendix (C)(2)(b). The initial ICRP will be sent to the State of Illinois Indirect Cost unit. 3) Our Organization has never received a Negotiated Indirect Cost Rate Agreement from either the federal government or the State of Illinois and elects to charge the de minimis rate of 15% modified total direct cost (MTDC) which may be used indefinitely on State of Illinois awards pursuant to 2 CRF 200.414 (C)(4)(f) and 200.68. 4) For Restricted Rate Programs, our Organization is using a restricted indirect cost rate that: is included as a "Special Indirect Cost Rate" in the NICRA, pursuant to 2 CFR 200 Appendix IV(5); or complies with other statutory policies. Rate: % 5) No reimbursement of Indirect Cost is being requested. Basic Negotiated Indirect Cost Rate Information (Use only if option 1 or 2(a), above is selected.) Period Covered By NICRA: From: To: Approving Federal or State Agency: Indirect Cost Rate: % The Distribution Base Is: Page 76 of 270 Grantee: Village of Villa Park NOFO Number: 0 Grant Number: 24-203593 By signing this report, I certify to the best of my knowledge and belief that the report is true, complete and accurate and that any false, fictitious or fraudulent information or the omission of any material fact could result in the immediate termination of my grant award(s). Institution/Organization: Institution/Organization: Signature: Signature: Printed Name: Printed Name: Title: Title: Phone: Phone: Date: Date: Note: The State Awarding Agency may change required signers based on the grantee's organizational structure. The required signers must have the authority to enter into contractual agreements on the behalf of the organization. Page 77 of 270  Conflict of Interest Disclosure Award applicants and recipients of awards from the State of Illinois (collectively referred to herein as “Grantee”) must disclose in writing to the awarding State agency any actual or potential conflict of interest that could affect the State award for which the Grantee has applied or has received. See 30 ILCS 708/35; 44 Ill. Admin Code § 7000.40(b)(3); 2 CFR § 200.112. A conflict of interest exists if an organization's officers, directors, agents, employees and/or their spouses or immediate family members use their position(s) for a purpose that is, or gives the appearance of, being motivated by a desire for a personal gain, financial or nonfinancial, whether direct or indirect, for themselves or others, particularly those with whom they have a family business or other close associations. In addition, the following conflict of interest standards apply to governmental and non- governmental entities. Definitions: Governmental Entity. If the Grantee is a governmental entity, no officer or employee of the Grantee, member of its governing body or any other public official of the locality in which the award objectives will be carried out shall participate in any decision relating to a State award which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested, or which affects the personal interest of a spouse or immediate family member, or has any financial interest, direct or indirect, in the work to be performed under the State award. Non-governmental Entity. If the Grantee is a non-governmental entity, no officer or employee of the Grantee shall participate in any decision relating to a State award which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested, or which affects the personal interest of a spouse or immediate family member, or has any financial interest, direct or indirect, in the work to be performed under the State award. The Grantee shall also establish safeguards, evidenced by policies, rules and/or bylaws, to prohibit employees or officers of Grantee from engaging in actions, which create or which appear to create a conflict of interest as described herein. The Grantee has a continuing duty to immediately notify the Department of Commerce and Economic Opportunity (the “Department”) in writing of any actual or potential conflict of interest, as well as any actions that create or which appear to create a conflict of interest. Are there any current potential conflict(s) of interest, or any actions that create or which appear to create a conflict of interest, related to the State award for which your organization has applied? No Yes If there are any current potential conflict(s) of interest, or any actions that create or which appear to create a conflict of interest, related to the State award for which your organization has applied, please describe them all here: Page 78 of 270 If the Grantee provided information above regarding a current potential conflict of interest or any actions that create or appear to create a conflict of interest, the Grantee must immediately provide documentation to the applicable Department grant manager to support that the potential conflict of interest was appropriately handled by the Grantee's organization. If at any later time, the Grantee becomes aware of any actual or potential conflict of interest, the Grantee must notify the Department's grant manager immediately, and provide the same type of supporting documentation that describes how the conflict situation was or is being resolved. Supporting documentation should include, but is not limited to, the following: the organization's bylaws; a list of board members; board meeting minutes; procedures to safeguard against the appearance of personal gain by the organization's officers, directors, agents, and family members; procedures detailing the proper internal controls in place; timesheets documenting time spent on the award; and bid documents supporting the selection of the contractor involved in the conflict, if applicable. By signing this document, below, as the duly authorized representative of Grantee, I hereby certify that: • All of the statements in this Conflict of Interest Disclosure form are true, complete and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil or administrative penalties. (U.S. Code, Title 18, Section 1001). • If I become aware of any situation that conflicts with any of the representations herein, or that might indicate a potential conflict of interest or create the appearance of a conflict of interest, I or another representative from my organization will immediately notify the Department's grant manager for this award. • I have read and I understand the requirements for the Conflict of Interest Disclosure set forth herein, and I acknowledge that my organization is bound by these requirements. Grantee Organization (Company Name): Signature of Authorized Representative Date Printed Title (Authorized Signator Title): Printed Name (Authorized Signator Name): CSFA Number Page 79 of 270  MEMORANDUM TO: Village Board of Trustees FROM: Rich Salerno DATE: January 12, 2026 SUBJECT: Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Grant Agreement with the State of Illinois Department of Commerce & Economic Opportunity for Grant Number 24-203622 in the Amount of $300,000.00 RECOMMENDED ACTION: This Resolution authorizes the Village President to execute a grant agreement with the State of Illinois Department of Commerce & Economic Opportunity (DCEO). DCEO has awarded the Village a grant in the amount of $300,000.00 to use for all prior occurring costs associated with sanitary sewer line installation for the Monterey Avenue Improvement Project (Washington to Park). BACKGROUND: The Monterey Avenue Improvement Project (Washington to Park) completed construction in CY 2023. This project was also known as the Washington Sewer separation Project - Phase I and consisted of roadway improvements and combined sewer separation efforts. The final adjusted contract amount of $4,341,933.23 for construction. DISCUSSION: The village has been awarded grant funding of $300,000.00 to use for all prior occurring costs associated with sanitary sewer line installation through DCEO. The village had previously been awarded loan funding of $3,400,000 for the construction of the project through the Illinois Environmental Protection Agency(IEPA). Page 80 of 270 Resolution No. ________ Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Grant Agreement with the State of Illinois Department of Commerce & Economic Opportunity for Grant Number 24-203622 in the Amount of $300,000.00 WHEREAS, the Village of Villa Park, DuPage County, Illinois (the "Village") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Village staff has completed a grant application for funding opportunity number SD240315 with State of Illinois Department of Commerce & Economic Opportunity (“DCEO”). DCEO has accepted the grant application and awarded the Village with Grant Number 24-203622 in the amount of $300,000.00 to use for all prior occurring costs associated with sanitary sewer line installation; and WHEREAS, the President and Board of Trustees of the Village (the “Corporate Authorities”) have reviewed DCEO’s proposed grant agreement (the “Grant Agreement”), and believe it is in the best interests of the Village and its residents to enter into the Grant Agreement attached hereto, in order to facilitate reimbursement of construction costs for the Monterey Avenue Improvement Project. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Villa Park, DuPage County, Illinois, as follows: Section 1. That the recitals in the preambles to this Resolution are incorporated into this Section 1 as if fully set forth herein. Section 2. That the Grant Agreement between the Village of Villa Park and DCEO an Illinois department, attached hereto and made a part hereof, is hereby approved and the Village President, Village Clerk, and Village Manager are hereby authorized to execute and deliver said Agreement and undertake any and all actions as may be required to implement its terms on behalf of the Village. Section 3. This Resolution shall be in full force and effect immediately from and after its passage and approval according to law. Passed this 12 day of January, 2026, pursuant to a roll call vote as follow: AYES: NAYS: ABSENT: 1 Page 81 of 270  Approved this 12 day of January, 2026. ______________________________ Kevin Patrick, Village President Attest: ___________________________ Rolf Laukant, Village Clerk 2 Page 82 of 270  Agreement No. 24-203622 GRANT AGREEMENT BETWEEN THE STATE OF ILLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY AND Village of Villa Park The parties to this Grant Agreement (Agreement) are the State of Illinois (State), acting through the undersigned agency (Grantor) and Village of Villa Park (Grantee) (collectively, the "Parties" and individually, a "Party"). The Agreement, consisting of the signature page, the parts listed below, and any additional exhibits or attachments referenced in this Agreement, constitute the entire agreement between the Parties. No promises, terms, or conditions not recited, incorporated or referenced herein, including prior agreements or oral discussions, are binding upon either Grantee or Grantor. PART ONE – The Uniform Terms Article I Definitions Article II Award Information Article III Grantee Certifications and Representations Article IV Payment Requirements Article V Scope of Award Activities/Purpose of Award Article VI Budget Article VII Allowable Costs Article VIII Lobbying Article IX Maintenance and Accessibility of Records; Monitoring Article X Financial Reporting Requirements Article XI Performance Reporting Requirements Article XII Audit Requirements Article XIII Termination; Suspension; Non-compliance Article XIV Subcontracts/Subawards Article XV Notice of Change Article XVI Structural Reorganization and Reconstitution of Board Membership Article XVII Conflict of Interest Article XVIII Equipment or Property Article XIX Promotional Materials; Prior Notification Article XX Insurance Article XXI Lawsuits and Indemnification Article XXII Miscellaneous Exhibit A Project Description Exhibit B Deliverables or Milestones Exhibit C Contact Information Exhibit D Performance Measures and Standards Exhibit E Specific Conditions PART TWO – Grantor-Specific Terms PART THREE – Project-Specific Terms State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 1 of 42 Page 83 of 270  Agreement No. 24-203622 The Parties or their duly authorized representatives hereby execute this Agreement. ILLINOIS DEPARTMENT OF COMMERCE AND VILLAGE OF VILLA PARK ECONOMIC OPPORTUNITY By: By: Signature of Kristin A. Richards, Director Signature of Authorized Representative Date: Date: Printed Name: Kevin Patrick By: Signature of Designee Printed Title: Village President Date: Email: presidentpatrick@invillapark.com Printed Name: Printed Title: Designee By: By: Signature of Second Grantor Approver, if applicable Signature of Second Grantee Approver, if applicable Date: Date: Printed Name: Printed Name: Printed Title: Printed Title: Second Grantor Approver Second Grantee Approver (optional at Grantee’s discretion) By: Signature of Third Grantor Approver, if applicable Date: Printed Name: Printed Title: Third Grantor Approver State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 2 of 42 Page 84 of 270  Agreement No. 24-203622 PART ONE – THE UNIFORM TERMS ARTICLE I DEFINITIONS 1.1. Definitions. Capitalized words and phrases used in this Agreement have the meanings stated in 2 CFR 200.1 unless otherwise stated below. “Allowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Award” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Budget” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Catalog of State Financial Assistance” or “CSFA” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Close-out Report” means a report from the Grantee allowing Grantor to determine whether all applicable administrative actions and required work have been completed, and therefore closeout actions can commence. “Conflict of Interest” has the same meaning as in 44 Ill. Admin. Code 7000.30. "Cooperative Research and Development Agreement" has the same meaning as in 15 USC 3710a. “Direct Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Financial Assistance” has the same meaning as in 44 Ill. Admin. Code 7000.30. “GATU” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Grant Agreement” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Grantee Compliance Enforcement System” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Grant Funds” means the Financial Assistance made available to Grantee through this Agreement. “Grantee Portal” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Indirect Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Indirect Cost Rate” means a device for determining in a reasonable manner the proportion of Indirect Costs each Program should bear. It is a ratio (expressed as a percentage) of the Indirect Costs to a Direct Cost base. If reimbursement of Indirect Costs is allowable under an Award, Grantor will not reimburse those Indirect Costs unless Grantee has established an Indirect Cost Rate covering the applicable activities and period of time, unless Indirect Costs are reimbursed at a fixed rate. “Indirect Cost Rate Proposal” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Obligations” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Period of Performance” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Prior Approval” has the same meaning as in 44 Ill. Admin. Code 7000.30. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 3 of 42 Page 85 of 270  Agreement No. 24-203622 “Profit” means an entity’s total revenue less its operating expenses, interest paid, depreciation, and taxes. “Profit” is synonymous with the term “net revenue.” “Program” means the services to be provided pursuant to this Agreement. "Program" is used interchangeably with "Project." “Program Costs” means all Allowable Costs incurred by Grantee and the value of the contributions made by third parties in accomplishing the objectives of the Award during the Term of this Agreement. “Related Parties” has the meaning set forth in Financial Accounting Standards Board (FASB) Accounting Standards Codification (ASC) 850-10-20. “SAM” has the same meaning as in 44 Ill. Admin. Code 7000.30. “State-issued Award” means the assistance that a grantee receives directly from a State agency. The funding source of the State-issued Award can be federal pass-through, State or a combination thereof. "State- issued Award" does not include the following: • contracts issued pursuant to the Illinois Procurement Code that a State agency uses to buy goods or services from a contractor or a contract to operate State government-owned, contractor-operated facilities; • agreements that meet the definition of "contract" under 2 CFR 200.1 and 2 CFR 200.331, which a State agency uses to procure goods or services but are exempt from the Illinois Procurement Code due to an exemption listed under 30 ILCS 500/1-10, or pursuant to a disaster proclamation, executive order, or any other exemption permitted by law; • amounts received for services rendered to an individual; • Cooperative Research and Development Agreements; • an agreement that provides only direct cash assistance to an individual; • a subsidy; • a loan; • a loan guarantee; or • insurance. “Illinois Stop Payment List” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Unallowable Cost” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Unique Entity Identifier” or “UEI” has the same meaning as in 44 Ill. Admin. Code 7000.30. ARTICLE II AWARD INFORMATION 2.1. Term. This Agreement is effective on 12/01/2025 and expires on 11/30/2027 (the Term), unless terminated pursuant to this Agreement. 2.2. Amount of Agreement. Grant Funds must not exceed $300,000.00, of which $0.00 are federal funds. Grantee accepts Grantor’s payment as specified in this ARTICLE. 2.3. Payment. Payment will be made as follows (see additional payment requirements in ARTICLE IV; additional payment provisions specific to this Award may be included in PART TWO or PART THREE): State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 4 of 42 Page 86 of 270  Agreement No. 24-203622 The Award amount listed in Paragraph 2.2 is not a guarantee of payment, and Grantee’s receipt of Grant Funds is contingent upon all terms and conditions of this Agreement. Reimbursement Payments to the Grantee are subject to the Grantee’s submission and certification of eligible costs and any documentation as required by the Grantor. Payment shall be initiated upon the Grantor’s approval of eligible costs and cash amount requested for reimbursement of those costs. 2.4. Award Identification Numbers. If applicable, the Federal Award Identification Number (FAIN) is N/A, the federal awarding agency is N/A, and the Federal Award date is N/A. If applicable, the Assistance Listing Program Title is N/A and Assistance Listing Number is N/A. The Catalog of State Financial Assistance (CSFA) Number is 420-00-1758 and the CSFA Name is Site Improvements. If applicable, the State Award Identification Number (SAIN) is 1758-62137. ARTICLE III GRANTEE CERTIFICATIONS AND REPRESENTATIONS 3.1. Registration Certification. Grantee certifies that: (i) it is registered with SAM and TGAEKG77EJE1 is Grantee’s correct UEI; (ii) it is in good standing with the Illinois Secretary of State, if applicable; and (iii) Grantee has successfully completed the annual registration and prequalification through the Grantee Portal. Grantee must remain current with these registrations and requirements. If Grantee’s status with regard to any of these requirements changes, or the certifications made in and information provided in the uniform grant application changes, Grantee must notify Grantor in accordance with ARTICLE XV. 3.2. Tax Identification Certification. Grantee certifies that: 366006132 is Grantee’s correct federal employer identification number (FEIN) or Social Security Number. Grantee further certifies, if applicable: (a) that Grantee is not subject to backup withholding because (i) Grantee is exempt from backup withholding, or (ii) Grantee has not been notified by the Internal Revenue Service (IRS) that Grantee is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified Grantee that Grantee is no longer subject to backup withholding; and (b) Grantee is a U.S. citizen or other U.S. person. Grantee is doing business as a (check one): Individual Pharmacy-Non Corporate Sole Proprietorship Pharmacy/Funeral Home/Cemetery Corp. Partnership Tax Exempt Corporation (includes Not For Profit) Limited Liability Company (select applicable tax Medical Corporation classification) X Governmental Unit P = partnership Estate or Trust C = corporation If Grantee has not received a payment from the State of Illinois in the last two years, Grantee must submit a W-9 tax form with this Agreement. 3.3. Compliance with Uniform Grant Rules. Grantee certifies that it must adhere to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, which are published in Title 2, Part 200 of the Code of Federal Regulations (2 CFR Part 200) and are incorporated herein by reference. 44 Ill. Admin. Code 7000.40(c)(1)(A). The requirements of 2 CFR Part 200 apply to the Grant Funds awarded through this Agreement, regardless of whether the original source of the funds is State or federal, unless an exception is noted in federal or State statutes or regulations. 30 ILCS 708/5(b). 3.4. Representations and Use of Funds. Grantee certifies under oath that (1) all representations made in this Agreement are true and correct and (2) all Grant Funds awarded pursuant to this Agreement must be used State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 5 of 42 Page 87 of 270  Agreement No. 24-203622 only for the purpose(s) described herein. Grantee acknowledges that the Award is made solely upon this certification and that any false statements, misrepresentations, or material omissions will be the basis for immediate termination of this Agreement and repayment of all Grant Funds. 3.5. Specific Certifications. Grantee is responsible for compliance with the enumerated certifications in this Paragraph to the extent that the certifications apply to Grantee. (a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois, nor made an admission of guilt of such conduct which is a matter of record. (b) Bid Rigging. Grantee certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 2012 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively). (c) Debt to State. Grantee certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award because Grantee, or its affiliate(s), is/are delinquent in the payment of any debt to the State, unless Grantee, or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt. (d) International Boycott. Grantee certifies that neither it nor any substantially owned affiliated company is participating or will participate in an international boycott in violation of the provision of the Anti-Boycott Act of 2018, Part II of the Export Control Reform Act of 2018 (50 USC 4841 through 4843), and the anti-boycott provisions set forth in Part 760 of the federal Export Administration Regulations (15 CFR Parts 730 through 774). (e) Discriminatory Club Dues or Fees. Grantee certifies that it is not prohibited from receiving an Award because it pays dues or fees on behalf of its employees or agents, or subsidizes or otherwise reimburses employees or agents for payment of their dues or fees to any club which unlawfully discriminates (775 ILCS 25/2). (f) Pro-Children Act. Grantee certifies that it is in compliance with the Pro-Children Act of 2001 in that it prohibits smoking in any portion of its facility used for the provision of health, day care, early childhood development services, education or library services to children under the age of eighteen (18) (except such portions of the facilities which are used for inpatient substance abuse treatment) (20 USC 7181-7184). (g) Drug-Free Workplace. If Grantee is not an individual, Grantee certifies it will provide a drug free workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If Grantee is an individual and this Agreement is valued at more than $5,000, Grantee certifies it will not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance during the performance of the Agreement. 30 ILCS 580/4. Grantee further certifies that if it is a recipient of federal pass-through funds, it is in compliance with the government-wide requirements for a drug-free workplace as set forth in 41 USC 8103. (h) Motor Voter Law. Grantee certifies that it is in full compliance with the terms and provisions of the National Voter Registration Act of 1993 (52 USC 20501 et seq.). (i) Clean Air Act and Clean Water Act. Grantee certifies that it is in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 USC 7401 et seq.) and the Federal Water Pollution Control Act, as amended (33 USC 1251 et seq.). State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 6 of 42 Page 88 of 270  Agreement No. 24-203622 (j) Debarment. Grantee certifies that it is not debarred, suspended, proposed for debarment or permanent inclusion on the Illinois Stop Payment List, declared ineligible, or voluntarily excluded from participation in this Agreement by any federal department or agency (2 CFR 200.205(a)), or by the State (30 ILCS 708/25(6)(G)). (k) Non-procurement Debarment and Suspension. Grantee certifies that it is in compliance with Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376, Subpart C. (l) Health Insurance Portability and Accountability Act. Grantee certifies that it is in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (Public Law No. 104-191, 45 CFR Parts 160, 162 and 164, and the Social Security Act, 42 USC 1320d-2 through 1320d-7), in that it may not use or disclose protected health information other than as permitted or required by law and agrees to use appropriate safeguards to prevent use or disclosure of the protected health information. Grantee must maintain, for a minimum of six (6) years, all protected health information. (m) Criminal Convictions. Grantee certifies that: (i) Neither it nor a managerial agent of Grantee (for non-governmental grantees only, this includes any officer, director or partner of Grantee) has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction; and (ii) It must disclose to Grantor all violations of criminal law involving fraud, bribery or gratuity violations potentially affecting this Award. Failure to disclose may result in remedial actions as stated in the Grant Accountability and Transparency Act. 30 ILCS 708/40. Additionally, if Grantee receives over $10 million in total federal Financial Assistance, during the period of this Award, Grantee must maintain the currency of information reported to SAM regarding civil, criminal or administrative proceedings as required by 2 CFR 200.113 and Appendix XII of 2 CFR Part 200, and 30 ILCS 708/40. (n) Federal Funding Accountability and Transparency Act of 2006 (FFATA). Grantee certifies that it is in compliance with the terms and requirements of 31 USC 6101 with respect to Federal Awards greater than or equal to $30,000. A FFATA subaward report must be filed by the end of the month following the month in which the award was made. (o) Illinois Works Review Panel. For Awards made for public works projects, as defined in the Illinois Works Jobs Program Act, Grantee certifies that it and any contractor(s) or subcontractor(s) that performs work using funds from this Award, must, upon reasonable notice, appear before and respond to requests for information from the Illinois Works Review Panel. 30 ILCS 559/20-25(d). (p) Anti-Discrimination. Grantee certifies that its employees and subcontractors under subcontract made pursuant to this Agreement, must comply with all applicable provisions of State and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), including, without limitation, 44 Ill. Admin. Code 750- Appendix A, which is incorporated herein; Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); Civil Rights Act of 1964 (as amended) (42 USC 2000a - 2000h-6); Section 504 of the Rehabilitation Act of 1973 (29 USC 794); Americans with Disabilities Act of 1990 (as amended) (42 USC 12101 et seq.); and the Age Discrimination Act of 1975 (42 USC 6101 et seq.). (q) Internal Revenue Code and Illinois Income Tax Act. Grantee certifies that it complies with all provisions of the federal Internal Revenue Code (26 USC 1), the Illinois Income Tax Act (35 ILCS 5), State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 7 of 42 Page 89 of 270  Agreement No. 24-203622 and all regulations and rules promulgated thereunder, including withholding provisions and timely deposits of employee taxes and unemployment insurance taxes. ARTICLE IV PAYMENT REQUIREMENTS 4.1. Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to Grantor by the State or the federal funding source, (ii) the Governor or Grantor reserves funds, or (iii) the Governor or Grantor determines that funds will not or may not be available for payment. Grantor must provide notice, in writing, to Grantee of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Paragraph will be effective upon the date of the written notice unless otherwise indicated. 4.2. Pre-Award Costs. Pre-award costs are not permitted unless specifically authorized by Grantor in Exhibit A, PART TWO or PART THREE of this Agreement. If they are authorized, pre-award costs must be charged to the initial Budget Period of the Award, unless otherwise specified by Grantor. 2 CFR 200.458. 4.3. Return of Grant Funds. Grantee must liquidate all Obligations incurred under the Award within forty-five (45) days of the end of the Period of Performance, or in the case of capital improvement Awards, within forty-five (45) days of the end of the time period the Grant Funds are available for expenditure or obligation, unless Grantor permits a longer period in PART TWO OR PART THREE. Grantee must return to Grantor within forty-five (45) days of the end of the applicable time period as set forth in this Paragraph all remaining Grant Funds that are not expended or legally obligated. 4.4. Cash Management Improvement Act of 1990. Unless notified otherwise in PART TWO or PART THREE, Grantee must manage federal funds received under this Agreement in accordance with the Cash Management Improvement Act of 1990 (31 USC 6501 et seq.) and any other applicable federal laws or regulations. 2 CFR 200.305; 44 Ill. Admin. Code 7000.120. 4.5. Payments to Third Parties. Grantor will have no liability to Grantee when Grantor acts in good faith to redirect all or a portion of any Grantee payment to a third party. Grantor will be deemed to have acted in good faith when it is in possession of information that indicates Grantee authorized Grantor to intercept or redirect payments to a third party or when so ordered by a court of competent jurisdiction. 4.6. Modifications to Estimated Amount. If the Agreement amount is established on an estimated basis, then it may be increased by mutual agreement at any time during the Term. Grantor may decrease the estimated amount of this Agreement at any time during the Term if (i) Grantor believes Grantee will not use the funds during the Term, (ii) Grantor believes Grantee has used Grant Funds in a manner that was not authorized by this Agreement, (iii) sufficient funds for this Agreement have not been appropriated or otherwise made available to Grantor by the State or the federal funding source, (iv) the Governor or Grantor reserves funds, or (v) the Governor or Grantor determines that funds will or may not be available for payment. Grantee will be notified, in writing, of any adjustment of the estimated amount of this Agreement. In the event of such reduction, services provided by Grantee under Exhibit A may be reduced accordingly. Grantor must pay Grantee for work satisfactorily performed prior to the date of the notice regarding adjustment. 2 CFR 200.308. 4.7. Interest. (a) All interest earned on Grant Funds held by a Grantee or a subrecipient will be treated in accordance with 2 CFR 200.305(b)(12), unless otherwise provided in PART TWO or PART THREE. Grantee State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 8 of 42 Page 90 of 270  Agreement No. 24-203622 and its subrecipients must remit annually any amount due in accordance with 2 CFR 200.305(b)(12) or to Grantor, as applicable. (b) Grant Funds must be placed in an insured account, whenever possible, that bears interest, unless exempted under 2 CFR 200.305(b)(10), (b)(11). 4.8. Timely Billing Required. Grantee must submit any payment request to Grantor within fifteen (15) days of the end of the quarter, unless another billing schedule is specified in ARTICLE II, PART TWO, or PART THREE. Failure to submit such payment request timely will render the amounts billed Unallowable Costs which Grantor cannot reimburse. In the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee shall timely notify Grantor and may request an extension of time to submit the payment request. Grantor’s approval of Grantee’s request for an extension shall not be unreasonably withheld. 4.9. Certification. Pursuant to 2 CFR 200.415, each invoice and report submitted by Grantee (or subrecipient) must contain the following certification by an official authorized to legally bind Grantee (or subrecipient): By signing this report [or payment request or both], I certify to the best of my knowledge and belief that the report [or payment request] is true, complete, and accurate; that the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the State or federal pass-through award; and that supporting documentation has been submitted as required by the grant agreement. I acknowledge that approval for any other expenditure described herein is considered conditional subject to further review and verification in accordance with the monitoring and records retention provisions of the grant agreement. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise (U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812; 30 ILCS 708/120). ARTICLE V SCOPE OF AWARD ACTIVITIES/PURPOSE OF AWARD 5.1. Scope of Award Activities/Purpose of Award. Grantee must perform as described in this Agreement, including as described in Exhibit A (Project Description), Exhibit B (Deliverables or Milestones), and Exhibit D (Performance Measures and Standards), as applicable. Grantee must further comply with all terms and conditions set forth in the Notice of State Award (44 Ill. Admin. Code 7000.360) which is incorporated herein by reference. All Grantor-specific provisions and programmatic reporting required under this Agreement are described in PART TWO (Grantor-Specific Terms). All Project-specific provisions and reporting required under this Agreement are described in PART THREE (Project-Specific Terms). 5.2. Scope Revisions. Grantee must obtain Prior Approval from Grantor whenever a scope revision is necessary for one or more of the reasons enumerated in 44 Ill. Admin. Code 7000.370(b)(2). All requests for scope revisions that require Grantor approval must be signed by Grantee’s authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives written approval. 2 CFR 200.308. 5.3. Specific Conditions. If applicable, specific conditions required after a risk assessment are included in Exhibit E. Grantee must adhere to the specific conditions listed therein. 44 Ill. Admin. Code 7000.340(e). ARTICLE VI State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 9 of 42 Page 91 of 270  Agreement No. 24-203622 BUDGET 6.1. Budget. The Budget submitted by Grantee at application, or a revised Budget subsequently submitted and approved by Grantor, is considered final and is incorporated herein by reference. 6.2. Budget Revisions. Grantee must obtain Prior Approval, whether mandated or discretionary, from Grantor whenever a Budget revision is necessary for one or more of the reasons enumerated in 44 Ill. Admin. Code 7000.370(b). All requests for Budget revisions that require Grantor approval must be signed by Grantee’s authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives written approval. 6.3. Notification. Within thirty (30) calendar days from the date of receipt of the request for Budget revisions, Grantor will review the request and notify Grantee whether the Budget revision has been approved, denied, or the date upon which a decision will be reached. 44 Ill. Admin. Code 7000.370(b)(7). ARTICLE VII ALLOWABLE COSTS 7.1. Allowability of Costs; Cost Allocation Methods. The allowability of costs and cost allocation methods for work performed under this Agreement will be determined in accordance with 2 CFR Part 200 Subpart E and Appendices III, IV, V, and VII. 7.2. Indirect Cost Rate Submission. (a) All grantees, except for Local Education Agencies (as defined in 34 CFR 77.1), must make an Indirect Cost Rate election in the Grantee Portal, even grantees that do not charge or expect to charge Indirect Costs. 44 Ill. Admin. Code 7000.420(e). (i) Waived and de minimis Indirect Cost Rate elections will remain in effect until Grantee elects a different option. (b) Grantee must submit an Indirect Cost Rate Proposal in accordance with federal and State regulations, in a format prescribed by Grantor. For grantees who have never negotiated an Indirect Cost Rate before, the Indirect Cost Rate Proposal must be submitted for approval no later than three months after the effective date of the Award. For grantees who have previously negotiated an Indirect Cost Rate, the Indirect Cost Rate Proposal must be submitted for approval within 180 days of Grantee’s fiscal year end, as dictated in the applicable appendices, such as: (i) Appendix VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for state and Local Governments and Indian Tribes, (ii) Appendix III to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public and private institutions of higher education, (iii) Appendix IV to 2 CFR Part 200 governs Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Nonprofit Organizations, and (iv) Appendix V to 2 CFR Part 200 governs state/Local Government-wide Central Service Cost Allocation Plans. (c) A grantee who has a current, applicable rate negotiated by a cognizant federal agency must provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government and a copy of all documentation regarding the allocation methodology for costs used to negotiate that rate, e.g., without limitation, the cost policy statement or disclosure narrative statement. Grantor will accept that Indirect Cost Rate, up to any statutory, rule-based or programmatic limit. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 10 of 42 Page 92 of 270  Agreement No. 24-203622 (d) A grantee who does not have a current negotiated rate, may elect to charge a de minimis rate up to 15 percent of modified total direct costs, which may be used indefinitely. No documentation is required to justify the de minimis Indirect Cost Rate. 2 CFR 200.414(f). 7.3. Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost overruns or for other reasons, are unallowable. 2 CFR 200.451. 7.4. Commercial Organization Cost Principles. The federal cost principles and procedures for cost analysis and the determination, negotiation and allowance of costs that apply to commercial organizations are set forth in 48 CFR Part 31. 7.5. Financial Management Standards. The financial management systems of Grantee must meet the following standards: (a) Accounting System. Grantee organizations must have an accounting system that provides accurate, current, and complete disclosure of all financial transactions related to each state- and federally-funded Program. Accounting records must contain information pertaining to State and federal pass-through awards, authorizations, Obligations, unobligated balances, assets, outlays, and income. These records must be maintained on a current basis and balanced at least quarterly. Cash contributions to the Program from third parties must be accounted for in the general ledger with other Grant Funds. Third party in-kind (non-cash) contributions are not required to be recorded in the general ledger, but must be under accounting control, possibly through the use of a memorandum ledger. To comply with 2 CFR 200.305(b)(9) and 30 ILCS 708/97, Grantee must use reasonable efforts to ensure that funding streams are delineated within Grantee’s accounting system. 2 CFR 200.302. (b) Source Documentation. Accounting records must be supported by such source documentation as canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity reports, travel reports, contractual and consultant agreements, and subaward documentation. All supporting documentation must be clearly identified with the Award and general ledger accounts which are to be charged or credited. (i) The documentation standards for salary charges to Grants are prescribed by 2 CFR 200.430, and in the cost principles applicable to the Grantee’s organization. (ii) If records do not meet the standards in 2 CFR 200.430, then Grantor may notify Grantee in PART TWO, PART THREE or Exhibit E of the requirement to submit personnel activity reports. 2 CFR 200.430(g)(8). Personnel activity reports must account on an after-the-fact basis for one hundred percent (100%) of the employee's actual time, separately indicating the time spent on the Award, other grants or projects, vacation or sick leave, and administrative time, if applicable. The reports must be signed by the employee, approved by the appropriate official, and coincide with a pay period. These time records must be used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly. (iii) Formal agreements with independent contractors, such as consultants, must include a description of the services to be performed, the period of performance, the fee and method of payment, an itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the contractor and an appropriate official of Grantee. (iv) If third party in-kind (non-cash) contributions are used for Award purposes, the valuation of these contributions must be supported with adequate documentation. (c) Internal Control. Grantee must maintain effective control and accountability for all cash, real and personal property, and other assets. Grantee must adequately safeguard all such property and must provide assurance that it is used solely for authorized purposes. Grantee must also have systems in place that provide reasonable assurance that the information is accurate, allowable, and compliant with the terms and conditions of this Agreement. 2 CFR 200.303. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 11 of 42 Page 93 of 270  Agreement No. 24-203622 (d) Budget Control. Grantee must maintain records of expenditures for each Award by the cost categories of the approved Budget (including Indirect Costs that are charged to the Award), and actual expenditures are to be compared with budgeted amounts at least quarterly. (e) Cash Management. Requests for advance payment must be limited to Grantee's immediate cash needs. Grantee must have written procedures to minimize the time elapsing between the receipt and the disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 200.305. 7.6. Profits. It is not permitted for any person or entity to earn a Profit from an Award. See, e.g., 2 CFR 200.400(g); see also 30 ILCS 708/60(a)(7). 7.7. Management of Program Income. Grantee is encouraged to earn income to defray Program Costs where appropriate, subject to 2 CFR 200.307. ARTICLE VIII LOBBYING 8.1. Improper Influence. Grantee certifies that it will not use and has not used Grant Funds to influence or attempt to influence an officer or employee of any government agency or a member or employee of the State or federal legislature in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement, grant, loan or cooperative agreement. Additionally, Grantee certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable. 8.2. Federal Form LLL. If any federal funds, other than federally-appropriated funds, were paid or will be paid to any person for influencing or attempting to influence any of the above persons in connection with this Agreement, the undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities Form, in accordance with its instructions. 8.3. Lobbying Costs. Grantee certifies that it is in compliance with the restrictions on lobbying set forth in 2 CFR 200.450. For any Indirect Costs associated with this Agreement, total lobbying costs must be separately identified in the Program Budget, and thereafter treated as other Unallowable Costs. 8.4. Procurement Lobbying. Grantee warrants and certifies that it and, to the best of its knowledge, its subrecipients have complied and will comply with Illinois Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007 generally prohibits grantees and subcontractors from hiring the then-serving Governor’s family members to lobby procurement activities of the State, or any other unit of government in Illinois including local governments, if that procurement may result in a contract valued at over $25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement authority at any time during the one-year period preceding the procurement lobbying activity. 8.5. Subawards. Grantee must include the language of this ARTICLE in the award documents for any subawards made pursuant to this Award at all tiers. All subrecipients are also subject to certification and disclosure. Pursuant to Appendix II(I) to 2 CFR Part 200, Grantee must forward all disclosures by contractors regarding this certification to Grantor. 8.6. Certification. This certification is a material representation of fact upon which reliance was placed to enter into this transaction and is a prerequisite for this transaction, pursuant to 31 USC 1352. Any person who fails to file the required certifications will be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 12 of 42 Page 94 of 270  Agreement No. 24-203622 ARTICLE IX MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING 9.1. Records Retention. Grantee must maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.334, unless a different retention period is specified in 2 CFR 200.334, 44 Ill. Admin. Code 7000.430(a) and (b) or PART TWO or PART THREE. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. 9.2. Accessibility of Records. Grantee, in compliance with 2 CFR 200.337 and 44 Ill. Admin. Code 7000.430(f), must make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General, Grantor’s Inspector General, federal authorities, any person identified in 2 CFR 200.337, and any other person as may be authorized by Grantor (including auditors), by the State of Illinois or by federal statute. Grantee must cooperate fully in any such audit or inquiry. 9.3. Failure to Maintain Books and Records. Failure to maintain adequate books, records and supporting documentation, as described in this ARTICLE, will result in the disallowance of costs for which there is insufficient supporting documentation and also establishes a presumption in favor of the State for the recovery of any Grant Funds paid by the State under this Agreement for which adequate books, records and supporting documentation are not available to support disbursement. 9.4. Monitoring and Access to Information. Grantee must monitor its activities to assure compliance with applicable state and federal requirements and to assure its performance expectations are being achieved. Grantor will monitor the activities of Grantee to assure compliance with all requirements, including applicable programmatic rules, regulations, and guidelines that the Grantor promulgates or implements, and performance expectations of the Award. Grantee must timely submit all financial and performance reports, and must supply, upon Grantor’s request, documents and information relevant to the Award. Grantor may make site visits as warranted by Program needs. 2 CFR 200.329; 200.332. Additional monitoring requirements may be in PART TWO or PART THREE. ARTICLE X FINANCIAL REPORTING REQUIREMENTS 10.1. Required Periodic Financial Reports. Grantee must submit financial reports as requested and in the format required by Grantor no later than the dues date(s) specified in PART TWO or PART THREE. Grantee must submit reports to Grantor describing the expenditure(s) of the funds related thereto at the intervals specified by Grantor, which must be no less frequent than annually and no more frequent than quarterly, unless otherwise specified in either PART TWO or PART THREE (approved as an exception by GATU) or on Exhibit E pursuant to specific conditions. 2 CFR 200.328(b). Any report required by 30 ILCS 708/125 may be detailed in PART TWO or PART THREE. 10.2. Financial Close-out Report. (a) Grantee must submit a financial Close-out Report, in the format required by Grantor, by the due date specified in PART TWO or PART THREE, which must be no later than sixty (60) calendar days following the end of the Period of Performance for this Agreement or Agreement termination. The format of this financial Close-out Report must follow a format prescribed by Grantor. 2 CFR 200.344; 44 Ill. Admin. Code 7000.440(b). State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 13 of 42 Page 95 of 270  Agreement No. 24-203622 (b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits a Close-out Report, Grantee must submit a new financial Close-out Report based on audit adjustments, and immediately submit a refund to Grantor, if applicable. 2 CFR 200.345; 44 Ill. Admin. Code 7000.450. 10.3. Effect of Failure to Comply. Failure to comply with the reporting requirements in this Agreement may cause a delay or suspension of funding or require the return of improper payments or Unallowable Costs, and will be considered a material breach of this Agreement. Grantee's failure to comply with ARTICLE X, ARTICLE XI, or ARTICLE XVII will be considered prima facie evidence of a breach and may be admitted as such, without further proof, into evidence in an administrative proceeding before Grantor, or in any other legal proceeding. Grantee should refer to the State Grantee Compliance Enforcement System for policy and consequences for failure to comply. 44 Ill. Admin. Code 7000.80. ARTICLE XI PERFORMANCE REPORTING REQUIREMENTS 11.1. Required Periodic Performance Reports. Grantee must submit performance reports as requested and in the format required by Grantor no later than the due date(s) specified in PART TWO or PART THREE. 44 Ill. Admin. Code 7000.410. Grantee must report to Grantor on the performance measures listed in Exhibit D, PART TWO or PART THREE at the intervals specified by Grantor, which must be no less frequent than annually and no more frequent than quarterly, unless otherwise specified in either PART TWO or PART THREE (approved as an exception by GATU), or on Exhibit E pursuant to specific conditions. For certain construction-related Awards, such reports may be exempted as identified in PART TWO or PART THREE. 2 CFR 200.329. 11.2. Performance Close-out Report. Grantee must submit a performance Close-out Report, in the format required by Grantor by the due date specified in PART TWO or PART THREE, which must be no later than 60 calendar days following the end of the Period of Performance or Agreement termination. 2 CFR 200.344; 44 Ill. Admin. Code 7000.440(b). 11.3. Content of Performance Reports. Pursuant to 2 CFR 200.329(b) and (c), all performance reports must relate the financial data and project or program accomplishments to the performance goals and objectives of this Award and also include the following: a comparison of actual accomplishments to the objectives of the Award established for the reporting period (for example, comparing costs to units of accomplishment); computation of the cost and demonstration of cost effective practices (e.g., through unit cost data); performance trend data and analysis if required; the reasons why established goals were not met, if appropriate; and additional information, analysis, and explanation of any cost overruns or higher-than-expected unit costs. Additional content and format guidelines for the performance reports will be determined by Grantor contingent on the Award’s statutory, regulatory and administrative requirements, and are included in PART TWO or PART THREE of this Agreement. ARTICLE XII AUDIT REQUIREMENTS 12.1. Audits. Grantee is subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507), Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor’s Office of Management and Budget. 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90. 12.2. Consolidated Year-End Financial Reports (CYEFR). All grantees must complete and submit a CYEFR through the Grantee Portal, except those exempted by federal or State statute or regulation, as set forth in PART TWO or PART THREE. The CYEFR is a required schedule in Grantee’s audit report if Grantee is required to complete and submit an audit report as set forth herein. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 14 of 42 Page 96 of 270  Agreement No. 24-203622 (a) Grantee’s CYEFR must cover the same period as the audited financial statements, if required, and must be submitted in accordance with the audit schedule at 44 Ill. Admin. Code 7000.90. If Grantee is not required to complete audited financial statements, the CYEFR must cover Grantee’s fiscal year and must be submitted within 6 months of the Grantee’s fiscal year-end. (b) The CYEFR must include an in relation to opinion from the auditor of the financial statements included in the audit. (c) The CYEFR must follow a format prescribed by Grantor. 12.3. Entities That Are Not “For-Profit”. (a) This Paragraph applies to Grantees that are not “for-profit” entities. (b) Single and Program-Specific Audits. If, during its fiscal year, Grantee expends at least $1,000,000 in federal Awards (direct federal and federal pass-through awards combined), Grantee must have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501 and other applicable sections of Subpart F of 2 CFR Part 200. The audit report packet must be completed as described in 2 CFR 200.512 (single audit) or 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code 7000.90(h)(1) and the current GATA audit manual and submitted to the Federal Audit Clearinghouse, as required by 2 CFR 200.512. The results of peer and external quality control reviews, management letters issued by the auditors and their respective corrective action plans if significant deficiencies or material weaknesses are identified, and the CYEFR(s) must be submitted to the Grantee Portal at the same time the audit report packet is submitted to the Federal Audit Clearinghouse. The due date of all required submissions set forth in this Paragraph is the earlier of (i) thirty (30) calendar days after receipt of the auditor’s report(s) or (ii) nine (9) months after the end of Grantee’s audit period. (c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $1,000,000 in federal Awards, Grantee is subject to the following audit requirements: (i) If, during its fiscal year, Grantee expends at least $750,000 in State-issued Awards, Grantee must have a financial statement audit conducted in accordance with the Generally Accepted Government Auditing Standards (GAGAS). Grantee may be subject to additional requirements in PART TWO, PART THREE or Exhibit E based on Grantee’s risk profile. (ii) If, during its fiscal year, Grantee expends less than $750,000 in State-issued Awards, but expends at least $500,000 in State-issued Awards, Grantee must have a financial statement audit conducted in accordance with the Generally Accepted Auditing Standards (GAAS). (iii) If Grantee is a Local Education Agency (as defined in 34 CFR 77.1), Grantee must have a financial statement audit conducted in accordance with GAGAS, as required by 23 Ill. Admin. Code 100.110, regardless of the dollar amount of expenditures of State-issued Awards. (iv) If Grantee does not meet the requirements in subsections 12.3(b) and 12.3(c)(i- iii) but is required to have a financial statement audit conducted based on other regulatory requirements, Grantee must submit those audits for review. (v) Grantee must submit its financial statement audit report packet, as set forth in 44 Ill. Admin. Code 7000.90(h)(2) and the current GATA audit manual, to the Grantee Portal within the earlier of (i) thirty (30) calendar days after receipt of the auditor’s report(s) or (ii) six (6) months after the end of Grantee’s audit period. 12.4. “For-Profit” Entities. (a) This Paragraph applies to Grantees that are “for-profit” entities. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 15 of 42 Page 97 of 270  Agreement No. 24-203622 (b) Program-Specific Audit. If, during its fiscal year, Grantee expends at least $1,000,000 in federal pass-through funds from State-issued Awards, Grantee must have a program-specific audit conducted in accordance with 2 CFR 200.507. The auditor must audit federal pass-through programs with federal pass-through Awards expended that, in the aggregate, cover at least 50 percent (0.50) of total federal pass-through Awards expended. The audit report packet must be completed as described in 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code 7000.90 and the current GATA audit manual, and must be submitted to the Grantee Portal. The due date of all required submissions set forth in this Paragraph is the earlier of (i) thirty (30) calendar days after receipt of the auditor’s report(s) or (ii) nine (9) months after the end of Grantee’s audit period. (c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $1,000,000 in federal pass-through funds from State-issued Awards, Grantee must follow all of the audit requirements in Paragraphs 12.3(c)(i)-(v), above. (d) Publicly-Traded Entities. If Grantee is a publicly-traded company, Grantee is not subject to the single audit or program-specific audit requirements, but must submit its annual audit conducted in accordance with its regulatory requirements. 12.5. Performance of Audits. For those organizations required to submit an independent audit report, the audit must be conducted by the Illinois Auditor General (as required for certain governmental entities only), or a Certified Public Accountant or Certified Public Accounting Firm licensed in the State of Illinois or in accordance with Section 5.2 of the Illinois Public Accounting Act (225 ILCS 450/5.2). For all audits required to be performed subject to GAGAS or Generally Accepted Auditing Standards, Grantee must request and maintain on file a copy of the auditor’s most recent peer review report and acceptance letter. Grantee must follow procedures prescribed by Grantor for the preparation and submission of audit reports and any related documents. 12.6. Delinquent Reports. When audit reports or financial statements required under this ARTICLE are prepared by the Illinois Auditor General, if they are not available by the above-specified due date, they must be provided to Grantor within thirty (30) days of becoming available. Grantee should refer to the State Grantee Compliance Enforcement System for the policy and consequences for late reporting. 44 Ill. Admin. Code 7000.80. ARTICLE XIII TERMINATION; SUSPENSION; NON-COMPLIANCE 13.1. Termination. (a) Either Party may terminate this Agreement, in whole or in part, upon thirty (30) calendar days’ prior written notice to the other Party. (b) If terminated by the Grantee, Grantee must include the reasons for such termination, the effective date, and, in the case of a partial termination, the portion to be terminated. If Grantor determines in the case of a partial termination that the reduced or modified portion of the Award will not accomplish the purposes for which the Award was made, Grantor may terminate the Agreement in its entirety. 2 CFR 200.340(a)(3). (c) This Agreement may be terminated, in whole or in part, by Grantor: (i) Pursuant to a funding failure under Paragraph 4.1; (ii) If Grantee fails to comply with the terms and conditions of this or any Award, application or proposal, including any applicable rules or regulations, or has made a false representation in connection with the receipt of this or any Award; or State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 16 of 42 Page 98 of 270  Agreement No. 24-203622 (iii) If the Award no longer effectuates the Program goals or agency priorities and if this termination is permitted in the terms and conditions of the Award, which must be detailed in Exhibit A, PART TWO or PART THREE. 13.2. Suspension. Grantor may suspend this Agreement, in whole or in part, pursuant to a funding failure under Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If suspension is due to Grantee’s failure to comply, Grantor may withhold further payment and prohibit Grantee from incurring additional Obligations pending corrective action by Grantee or a decision to terminate this Agreement by Grantor. Grantor may allow necessary and proper costs that Grantee could not reasonably avoid during the period of suspension. 13.3. Non-compliance. If Grantee fails to comply with the U.S. Constitution, applicable statutes, regulations or the terms and conditions of this or any Award, Grantor may impose additional conditions on Grantee, as described in 2 CFR 200.208. If Grantor determines that non-compliance cannot be remedied by imposing additional conditions, Grantor may take one or more of the actions described in 2 CFR 200.339. The Parties must follow all Grantor policies and procedures regarding non-compliance, including, but not limited to, the procedures set forth in the State Grantee Compliance Enforcement System. 44 Ill. Admin. Code 7000.80 and 7000.260. 13.4. Objection. If Grantor suspends or terminates this Agreement, in whole or in part, for cause, or takes any other action in response to Grantee’s non-compliance, Grantee may avail itself of any opportunities to object and challenge such suspension, termination or other action by Grantor in accordance with any applicable processes and procedures, including, but not limited to, the procedures set forth in the State Grantee Compliance Enforcement System. 2 CFR 200.342; 44 Ill. Admin. Code 7000.80 and 7000.260. 13.5. Effects of Suspension and Termination. (a) Grantor may credit Grantee for allowable expenditures incurred in the performance of authorized services under this Agreement prior to the effective date of a suspension or termination. (b) Except as set forth in subparagraph (c), below, Grantee must not incur any costs or Obligations that require the use of Grant Funds after the effective date of a suspension or termination, and must cancel as many outstanding Obligations as possible. (c) Costs to Grantee resulting from Obligations incurred by Grantee during a suspension or after termination of the Agreement are not allowable unless Grantor expressly authorizes them in the notice of suspension or termination or subsequently. However, Grantor may allow costs during a suspension or after termination if: (i) The costs result from Obligations properly incurred before the effective date of suspension or termination, are not in anticipation of the suspension or termination, and the costs would be allowable if the Agreement was not suspended or terminated prematurely. 2 CFR 200.343. 13.6. Close-out of Terminated Agreements. If this Agreement is terminated, in whole or in part, the Parties must comply with all close-out and post-termination requirements of this Agreement. 2 CFR 200.340(d). ARTICLE XIV SUBCONTRACTS/SUBAWARDS State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 17 of 42 Page 99 of 270  Agreement No. 24-203622 14.1. Subcontracting/Subrecipients/Delegation. Grantee must not subcontract nor issue a subaward for any portion of this Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requirement for Prior Approval is satisfied if the subcontractor or subrecipient has been identified in the uniform grant application, such as, without limitation, a Project description, and Grantor has approved. Grantee must follow all applicable requirements set forth in 2 CFR 200.332. 14.2. Application of Terms. If Grantee enters into a subaward agreement with a subrecipient, Grantee must notify the subrecipient of the applicable laws and regulations and terms and conditions of this Award by attaching this Agreement to the subaward agreement. The terms of this Agreement apply to all subawards authorized in accordance with Paragraph 14.1. 2 CFR 200.101(b). 14.3. Liability as Guaranty. Grantee will be liable as guarantor for any Grant Funds it obligates to a subrecipient or subcontractor pursuant to this ARTICLE in the event Grantor determines the funds were either misspent or are being improperly held and the subrecipient or subcontractor is insolvent or otherwise fails to return the funds. 2 CFR 200.345; 30 ILCS 705/6; 44 Ill. Admin. Code 7000.450(a). ARTICLE XV NOTICE OF CHANGE 15.1. Notice of Change. Grantee must notify Grantor if there is a change in Grantee’s legal status, FEIN, UEI, SAM registration status, Related Parties, senior management (for non-governmental grantees only) or address. If the change is anticipated, Grantee must give thirty (30) days’ prior written notice to Grantor. If the change is unanticipated, Grantee must give notice as soon as practicable thereafter. Grantor reserves the right to take any and all appropriate action as a result of such change(s). 15.2. Failure to Provide Notification. To the extent permitted by Illinois law (see Paragraph 21.2), Grantee must hold harmless Grantor for any acts or omissions of Grantor resulting from Grantee’s failure to notify Grantor as required by Paragraph 15.1. 15.3. Notice of Impact. Grantee must notify Grantor in writing of any event, including, by not limited to, becoming a party to litigation, an investigation, or transaction that may have a material impact on Grantee’s ability to perform under this Agreement. Grantee must provide notice to Grantor as soon as possible, but no later than five (5) days after Grantee becomes aware that the event may have a material impact. 15.4. Effect of Failure to Provide Notice. Failure to provide the notice described in this ARTICLE is grounds for termination of this Agreement and any costs incurred after the date notice should have been given may be disallowed. ARTICLE XVI STRUCTURAL REORGANIZATION AND RECONSTITUTION OF BOARD MEMBERSHIP 16.1. Effect of Reorganization. This Agreement is made by and between Grantor and Grantee, as Grantee is currently organized and constituted. Grantor does not agree to continue this Agreement, or any license related thereto, should Grantee significantly reorganize or otherwise substantially change the character of its corporate structure, business structure or governance structure. Grantee must give Grantor prior notice of any such action or changes significantly affecting its overall structure or, for non-governmental grantees only, management makeup (for example, a merger or a corporate restructuring), and must provide all reasonable documentation necessary for Grantor to review the proposed transaction including financial records and corporate and shareholder minutes of any corporation which may be involved. Grantor reserves the right to terminate the Agreement based on whether the newly organized entity is able to carry out the requirements of the Award. This ARTICLE does not require Grantee to report on minor changes in the makeup of its board membership or State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 18 of 42 Page 100 of 270  Agreement No. 24-203622 governance structure, as applicable. Nevertheless, PART TWO or PART THREE may impose further restrictions. Failure to comply with this ARTICLE constitutes a material breach of this Agreement. ARTICLE XVII CONFLICT OF INTEREST 17.1. Required Disclosures. Grantee must immediately disclose in writing any potential or actual Conflict of Interest to Grantor. 2 CFR 200.112; 30 ILCS 708/35. 17.2. Prohibited Payments. Payments made by Grantor under this Agreement must not be used by Grantee to compensate, directly or indirectly, any person currently holding an elective office in this State including, but not limited to, a seat in the General Assembly. In addition, where Grantee is not an instrumentality of the State of Illinois, as described in this Paragraph, Grantee must request permission from Grantor to compensate, directly or indirectly, any officer or any person employed by an office or agency of the State of Illinois. An instrumentality of the State of Illinois includes, without limitation, State departments, agencies, boards, and State universities. An instrumentality of the State of Illinois does not include, without limitation, units of Local Government and related entities. 17.3. Request for Exemption. Grantee may request written approval from Grantor for an exemption from Paragraph 17.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and that Grantor may grant any such exemption subject to additional terms and conditions as Grantor may require. ARTICLE XVIII EQUIPMENT OR PROPERTY 18.1. Purchase of Equipment. For any equipment purchased in whole or in part with Grant Funds, if Grantor determines that Grantee has not met the conditions of 2 CFR 200.439, the costs for such equipment will be disallowed. Grantor must notify Grantee in writing that the purchase of equipment is disallowed. 18.2. Prohibition against Disposition/Encumbrance. Any equipment, material, or real property that Grantee purchases or improves with Grant Funds must not be sold, transferred, encumbered (other than original financing) or otherwise disposed of during the Award Term without Prior Approval of Grantor unless a longer period is required in PART TWO or PART THREE and permitted by 2 CFR Part 200 Subpart D. Use or disposition of real property acquired or improved using Grant Funds must comply with the requirements of 2 CFR 200.311. Real property, equipment, and intangible property that are acquired or improved in whole or in part using Grant Funds are subject to the provisions of 2 CFR 200.316. Grantor may require the Grantee to record liens or other appropriate notices of record to indicate that personal or real property has been acquired or improved with this Award and that use and disposition conditions apply to the property. 18.3. Equipment and Procurement. Grantee must comply with the uniform standards set forth in 2 CFR 200.310–200.316 governing the management and disposition of property, the cost of which was supported by Grant Funds. Any waiver from such compliance must be granted by either the President’s Office of Management and Budget, the Governor’s Office of Management and Budget, or both, depending on the source of the Grant Funds used. Additionally, Grantee must comply with the standards set forth in 2 CFR 200.317-200.327 to establish procedures to use Grant Funds for the procurement of supplies and other expendable property, equipment, real property and other services. 18.4. Equipment Instructions. Grantee must obtain disposition instructions from Grantor when equipment, purchased in whole or in part with Grant Funds, is no longer needed for their original purpose. Notwithstanding anything to the contrary contained in this Agreement, Grantor may require transfer of any equipment to Grantor or a third party for any reason, including, without limitation, if Grantor terminates the State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 19 of 42 Page 101 of 270  Agreement No. 24-203622 Award or Grantee no longer conducts Award activities. Grantee must properly maintain, track, use, store and insure the equipment according to applicable best practices, manufacturer’s guidelines, federal and state laws or rules, and Grantor requirements stated herein. 18.5. Domestic Preferences for Procurements. In accordance with 2 CFR 200.322, to the greatest extent practicable and consistent with law, Grantee must, under this Award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this Paragraph must be included in all subawards and in all contracts and purchase orders under this Award. ARTICLE XIX PROMOTIONAL MATERIALS; PRIOR NOTIFICATION 19.1. Promotional and Written Materials. Use of Grant Funds for promotions is subject to the prohibitions for advertising or public relations costs in 2 CFR 200.421(e). To use Grant Funds in whole or in part to produce any written publications, announcements, reports, flyers, brochures or other written materials, these uses must be allowable under 2 CFR 200.421 and 200.467 and Grantee must include in these publications, announcements, reports, flyers, brochures and all other such material, the phrase “Funding provided in whole or in part by the [Grantor].” 2 CFR 200.467. Exceptions to this requirement must be requested, in writing, from Grantor and will be considered authorized only upon written notice thereof to Grantee. 19.2. Prior Notification/Release of Information. Grantee must notify Grantor ten (10) days prior to issuing public announcements or press releases concerning work performed pursuant to this Agreement, or funded in whole or in part by this Agreement, and must cooperate with Grantor in joint or coordinated releases of information. ARTICLE XX INSURANCE 20.1. Maintenance of Insurance. Grantee must maintain in full force and effect during the Term of this Agreement casualty and bodily injury insurance, as well as insurance sufficient to cover the replacement cost of any and all real or personal property (including equipment), or both, purchased or, otherwise acquired, or improved in whole or in part, with funds disbursed pursuant to this Agreement. 2 CFR 200.310. Additional insurance requirements may be detailed in PART TWO or PART THREE. 20.2. Claims. If a claim is submitted for real or personal property, or both, purchased in whole with funds from this Agreement and such claim results in the recovery of money, such money recovered must be surrendered to Grantor. ARTICLE XXI LAWSUITS AND INDEMNIFICATION 21.1. Independent Contractor. Neither Grantee nor any employee or agent of Grantee acquires any employment rights with Grantor by virtue of this Agreement. Grantee must provide the agreed services and achieve the specified results free from the direction or control of Grantor as to the means and methods of performance. Grantee must provide its own equipment and supplies necessary to conduct its business; provided, however, that in the event, for its convenience or otherwise, Grantor makes any such equipment or supplies available to Grantee, Grantee’s use of such equipment or supplies provided by Grantor pursuant to this Agreement is strictly limited to official Grantor or State of Illinois business and not for any other purpose, including any personal benefit or gain. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 20 of 42 Page 102 of 270  Agreement No. 24-203622 21.2. Indemnification and Liability. (a) Non-governmental entities. This subparagraph applies only if Grantee is a non- governmental entity. Grantee must hold harmless Grantor against any and all liability, loss, damage, cost or expenses, including attorneys’ fees, arising from the intentional torts, negligence or breach of contract of Grantee, with the exception of acts performed in conformance with an explicit, written directive of Grantor. Indemnification by Grantor is governed by the State Employee Indemnification Act (5 ILCS 350/.01 et seq.) as interpreted by the Illinois Attorney General. Grantor makes no representation that Grantee, an independent contractor, will qualify or be eligible for indemnification under said Act. (b) Governmental entities. This subparagraph applies only if Grantee is a governmental unit as designated in Paragraph 3.2. Neither Party shall be liable for actions chargeable to the other Party under this Agreement including, but not limited to, the negligent acts and omissions of the other Party’s agents, employees or subcontractors in the performance of their duties as described under this Agreement, unless such liability is imposed by law. This Agreement is not construed as seeking to enlarge or diminish any obligation or duty owed by one Party against the other or against a third party. ARTICLE XXII MISCELLANEOUS 22.1. Gift Ban. Grantee is prohibited from giving gifts to State employees pursuant to the State Officials and Employees Ethics Act (5 ILCS 430/10-10) and Illinois Executive Order 15-09. 22.2. Assignment Prohibited. This Agreement must not be sold, assigned, or transferred in any manner by Grantee, to include an assignment of Grantee’s rights to receive payment hereunder, and any actual or attempted sale, assignment, or transfer by Grantee without the Prior Approval of Grantor in writing renders this Agreement null, void and of no further effect. 22.3. Copies of Agreements upon Request. Grantee must, upon request by Grantor, provide Grantor with copies of contracts or other agreements to which Grantee is a party with any other State agency. 22.4. Amendments. This Agreement may be modified or amended at any time during its Term by mutual consent of the Parties, expressed in writing and signed by the Parties. 22.5. Severability. If any provision of this Agreement is declared invalid, its other provisions will remain in effect. 22.6. No Waiver. The failure of either Party to assert any right or remedy pursuant to this Agreement will not be construed as a waiver of either Party's right to assert such right or remedy at a later time or constitute a course of business upon which either Party may rely for the purpose of denial of such a right or remedy. 22.7. Applicable Law; Claims. This Agreement and all subsequent amendments thereto, if any, are governed and construed in accordance with the laws of the State of Illinois. Any claim against Grantor arising out of this Agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. Grantor does not waive sovereign immunity by entering into this Agreement. 22.8. Compliance with Law. Grantee is responsible for ensuring that Grantee’s Obligations and services hereunder are performed in compliance with all applicable federal and State laws, including, without limitation, federal regulations, State administrative rules, including but not limited to 44 Ill. Admin. Code Part 7000, laws and rules which govern disclosure of confidential records or other information obtained by Grantee concerning persons served under this Agreement, and any license requirements or professional certification provisions. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 21 of 42 Page 103 of 270  Agreement No. 24-203622 22.9. Compliance with Freedom of Information Act. Upon request, Grantee must make available to Grantor all documents in its possession that Grantor deems necessary to comply with requests made under the Freedom of Information Act. 5 ILCS 140/7(2). 22.10 Compliance with Whistleblower Protections. Grantee must comply with the Whistleblower Act (740 ILCS 174/1 et seq.) and the whistleblower protections set forth in 2 CFR 200.217, including but not limited to, the requirement that Grantee and its subrecipients inform their employees in writing of employee whistleblower rights and protections under 41 U.S.C. 4712. 22.11. Precedence. (a) Except as set forth in subparagraph (b), below, the following rules of precedence are controlling for this Agreement: In the event there is a conflict between this Agreement and any of the exhibits or attachments hereto, this Agreement controls. In the event there is a conflict between PART ONE and PART TWO or PART THREE of this Agreement, PART ONE controls. In the event there is a conflict between PART TWO and PART THREE of this Agreement, PART TWO controls. In the event there is a conflict between this Agreement and relevant statute(s) or rule(s), the relevant statute(s) or rule(s) controls. (b) Notwithstanding the provisions in subparagraph (a), above, if a relevant federal or state statute(s) or rule(s) requires an exception to this Agreement’s provisions, or an exception to a requirement in this Agreement is granted by GATU, such exceptions must be noted in PART TWO or PART THREE, and in such cases, those requirements control. 22.12. Illinois Grant Funds Recovery Act. In the event of a conflict between the Illinois Grant Funds Recovery Act and the Grant Accountability and Transparency Act, the provisions of the Grant Accountability and Transparency Act control. 30 ILCS 708/80. 22.13. Headings. Articles and other headings contained in this Agreement are for reference purposes only and are not intended to define or limit the scope, extent or intent of this Agreement or any provision hereof. 22.14. Counterparts. This Agreement may be executed in one or more counterparts, each of which are considered to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties are not signatories to the same counterpart. Duplicated signatures, signatures transmitted via facsimile, or signatures contained in a Portable Document Format (PDF) document are deemed original for all purposes. 22.15. Attorney Fees and Costs. Unless prohibited by law, if Grantor prevails in any proceeding to enforce the terms of this Agreement, including any administrative hearing pursuant to the Grant Funds Recovery Act or the Grant Accountability and Transparency Act, Grantor has the right to recover reasonable attorneys’ fees, costs and expenses associated with such proceedings. 22.16. Continuing Responsibilities. The termination or expiration of this Agreement does not affect: (a) the right of Grantor to disallow costs and recover funds based on a later audit or other review; (b) the obligation of the Grantee to return any funds due as a result of later refunds, corrections or other transactions, including, without limitation, final Indirect Cost Rate adjustments and those funds obligated pursuant to ARTICLE XIV; (c) the CYEFR(s); (d) audit requirements established in 44 Ill. Admin. Code 7000.90 and ARTICLE XII ; (e) property management and disposition requirements established in 2 CFR 200.310 through 2 CFR 200.316 and ARTICLE XVIII; or (f) records related requirements pursuant to ARTICLE IX. 44 Ill. Admin. Code 7000.440. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 22 of 42 Page 104 of 270  Agreement No. 24-203622 EXHIBIT A PROJECT DESCRIPTION Grantee must complete the Award Activities described on this Exhibit A, the Deliverables and Milestones listed on Exhibit B and the Performance Measures listed on Exhibit D within the term of this Agreement, as provided in Paragraph 2.1, herein. AUTHORITY: The Grantor is authorized to make this Award pursuant to 20 ILCS 605/605-55 and/or 20 ILCS 605/605-30. The purpose of this authority is as follows: To make and enter into contracts, including grants, as authorized pursuant to appropriations by the General Assembly. and/or to use the State and federal programs, grants, and subsidies that are available to assist in the discharge of the provisions of the Civil Administrative Code of Illinois. PROJECT DESCRIPTION: SCOPE OF WORK Grant funds will be utilized for a portion of the costs, including any that are prior incurred, associated with the purchase and installation of new sanitary sewer line along the Grantee owned Monterey and Highland Avenues in Villa Park, Illinois. The completion of this project will benefit the public by providing a more reliable wastewater system preventing flooding during heavy downpours. Project Work Plan The grantee shall administer the project as outlined in the Grantee’s Project Work Plan as approved by the Grantor. The Project Work plan may be modified with Grantor approval throughout the Term of this Agreement. The Project Work Plan, once approved by the Grantor, and any modifications thereto, are incorporated fully by reference into this Agreement. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 23 of 42 Page 105 of 270  Agreement No. 24-203622 EXHIBIT B DELIVERABLES OR MILESTONES To be stated on the initial submitted Periodic Performance Report (PPR), as directed by the Report Deliverable Schedule, the Grantee will provide a detailed task list of projected deliverables, which must be approved by Grantor. These tasks and associated due dates, and any subsequent revisions, shall be incorporated by reference into this Agreement. These tasks will be used to measure performance throughout the life of the Award and can be updated and reported on each PPR reporting due date. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 24 of 42 Page 106 of 270  Agreement No. 24-203622 EXHIBIT C CONTACT INFORMATION CONTACTS FOR NOTIFICATION AND GRANT ADMINISTRATION: Unless specified elsewhere, all notices required or desired to be sent by either Party must be sent to the persons listed below. Grantee must notify Grantor of any changes in its contact information listed below within five (5) business days from the effective date of the change, and Grantor must notify Grantee of any changes to its contact information as soon as practicable. The Party making a change must send any changes in writing to the contact for the other Party. No amendment to this Agreement is required if information in this Exhibit is changed. FOR OFFICIAL GRANT NOTIFICATIONS GRANTOR CONTACT GRANTEE CONTACT Name: Kristin A. Richards Name: Kevin Patrick Title: Director Title: Village President Address: 1011 S. 2nd St. Address: 20 South Ardmore Avenue Springfield, IL 62704 Villa Park, IL 60181-2610 GRANTEE PAYMENT ADDRESS (If different than the address above) Address: N/A FOR GRANT ADMINISTRATION GRANTOR CONTACT GRANTEE CONTACT Name: Alex Fuller Name: Kevin L Mantels Title: Grant Manager Title: Assistant Village Engineer Address: 1011 S. 2nd St. Springfield, IL 62704 Address: 20 South Ardmore Avenue Phone: 217-782-9988 Villa Park, IL 60181-2610 TTY#: (800) 785-6055 Phone: 630-834-8505 Email Alex.Fuller@Illinois.gov TTY#: N/A Address: Email kmantels@invillapark.com Address: State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 25 of 42 Page 107 of 270  Agreement No. 24-203622 GRANTEE DESIGNEES The following are designated as Authorized Designee(s) for the Grantee (See PART TWO, ARTICLE XXIII): Authorized Designee: Authorized Designee Title: Authorized Designee Phone: Authorized Designee Email: Authorized Designee Signature: Authorized Signatory Approval: Authorized Designee: Authorized Designee Title: Authorized Designee Phone: Authorized Designee Email: Authorized Designee Signature: Authorized Signatory Approval: GRANTOR CONTACT FOR AUDIT OR CONSOLIDATED YEAR-END FINANCIAL REPORTS QUESTIONS—AUDIT UNIT Email: CEO.GrantHelp@Illinois.gov GRANTOR CONTACT FOR FINANCIAL CLOSEOUT AND REFUNDS—PROGRAM ACCOUNTANT Name: Sam Huston Email: samuel.huston@illinois.gov Phone: 000-000-0000 Fax#: N/A Address: IDCEO-ACCOUNTING OFFICE 1011 S 2ND ST SPRINGFIELD IL 62704-3004 State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 26 of 42 Page 108 of 270  Agreement No. 24-203622 EXHIBIT D PERFORMANCE MEASURES AND STANDARDS To be stated on the initial submitted Periodic Performance Report (PPR), as directed by the Report Deliverable Schedule, the Grantee will incorporate project specific performance measures within the corresponding section of the PPR. The project specific performance measures will encompass the following standardized performance measures listed below. o Did the deliverables specified in the task list submitted pursuant to Exhibit B lead to the completion of the project described in Exhibit A? o Given the total amount of Grant Funds available, does the percent currently drawn and expended directly correlate to the percent of the completion of the project to date? o At the time of Award closeout, has the Grantee fulfilled the public purpose of the project stated in Exhibit A? The Grantor reserves the right to deny any voucher request(s) at its discretion, based on lack of progress toward meeting completion goals. If the Grantee fails to meet any of the performance measures/goals, and if deemed appropriate at the discretion of the Grantor, the Grant Funds may be decreased by an amount proportionate to the size of the shortfall, and/or the Grantee may be responsible for the return of the Grant Funds in the amount specified by the Grantor. Grantor may initiate a grant modification(s) to de-obligate Grant Funds based on non- performance. The Grantee will submit grant modification requests as necessary in a timely manner, including a request to de-obligate Grant Funds in an amount that the Grantee determines will be unspent by the end of the Grant Agreement Term. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 27 of 42 Page 109 of 270  Agreement No. 24-203622 EXHIBIT E SPECIFIC CONDITIONS Grantor may remove (or reduce) a Specific Condition included in this Exhibit by providing written notice to the Grantee, in accordance with established procedures for removing a Specific Condition. The result of the Grantee’s Internal Control Questionnaire indicated that the Grantee must complete the following specific conditions pursuant to 2 C.F.R. Section 200.208: ICQ Section: 03 - Financial and Programmatic Reporting Conditions: Requires development of a plan to correct deficiencies identified in the risk assessment. The state agency may request to review documentation of the plan at its discretion. Risk Explanation: Medium to high risk increases the likelihood that grant revenues and expenditures will be inaccurate that could result in misreporting, and an abusive environment. How to Fix: Grantee must submit documentation of implementation of new or enhanced accounting system, mitigating controls or a combination of both. Timeframe: One year. There were no conditions resulting from the Programmatic Risk Assessment. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 28 of 42 Page 110 of 270  Agreement No. 24-203622 PART TWO – GRANTOR-SPECIFIC TERMS In addition to the uniform requirements in PART ONE, Grantor has the following additional requirements for its Grantee: ARTICLE XXIII AUTHORIZED SIGNATORY 23.1. Authorized Signatory. In processing this Award and related documentation, Grantor will only accept materials signed by the Authorized Signatory or Designee of this Agreement, as designated or prescribed in the Grantee's signature block or on Exhibit C. If the Authorized Signatory chooses to assign a designee to sign or submit materials required by this Agreement to Grantor, the Authorized Signatory must either send written notice to Grantor indicating the name of the designee, or provide notice as set forth in Exhibit C. Without this notice, Grantor will reject any materials signed or submitted on the Grantee’s behalf by anyone other than the Authorized Signatory. The Authorized Signatory must approve each Authorized Designee separately by signing as indicated on Exhibit C or on the appropriate form provided by Grantor. If an Authorized Designee(s) appears on Exhibit C, the Grantee should verify the information and indicate any changes as necessary. Signatures of both the Authorized Signatory and the Authorized Designee are required in order for the Authorized Designee to have signature authority under this Agreement. ARTICLE XXIV ADDITIONAL AUDIT PROVISIONS 24.1. Discretionary Audit. The Grantor may, at any time and in its sole discretion, require a program- specific audit, or other audit, SAS 115/AU-C265 letters (Auditor’s Communication of Internal Control Related Matters) and SAS 114/AU-C260 letters (Auditor’s Communication With Those Charged With Governance). ARTICLE XXV ADDITIONAL MONTORING PROVISIONS 25.1. Cooperation with Audits and Inquiries, Confidentiality. Pursuant to ARTICLE IX, above, the Grantee is obligated to cooperate with the Grantor and other legal authorities in any audit or inquiry related to the Award. The Grantor or any other governmental authority conducting an audit or inquiry may require the Grantee to keep confidential any audit or inquiry and to limit internal disclosure of the audit or inquiry to those Grantee personnel who are necessary to support the Grantee’s response to the audit or inquiry. This confidentiality requirement does not limit Grantee’s right to discuss an audit or inquiry with its legal counsel. If a third party seeks to require the Grantee, pursuant to any law, regulation, or legal process, to disclose an audit or inquiry that has been deemed confidential by the Grantor or other governmental authority, the Grantee must promptly notify the entity that is conducting the audit or inquiry of such effort so that the entity that is conducting the audit or inquiry may seek a protective order, take other appropriate action, or waive compliance by the Grantee with the confidentiality requirement. ARTICLE XXVI ADDITIONAL INTEREST PROVISIONS 26.1. Interest Earned on Grant Funds. Interest earned on Grant Funds in an amount up to $500 per year may be retained by the Grantee for administrative expenses unless otherwise provided in PART THREE. Any additional interest earned on Grant Funds above $500 per year must be returned to the Grantor pursuant to Paragraphs 4.3 and 29.2 herein, or as otherwise instructed by the Grant Manager or as set forth in PART THREE. All interest earned must be expended prior to Grant Funds. Any unspent Grant Funds or earned interest unspent must be returned as Grant Funds to the Grantor as described in Paragraphs 4.3 and 29.2 herein. All interest earned on Grant Funds must be accounted for and reported to the Grantor as provided in ARTICLE X herein. If applicable, the Grantor will remit interest earned and returned by Grantee to the U.S. Department of Health and Human Services State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 29 of 42 Page 111 of 270  Agreement No. 24-203622 Payment Management System through the process set forth at 2 CFR 200.305(b)(12), or as otherwise directed by the federal awarding agency. The provisions of this Paragraph are inapplicable to the extent any statute, rule or program requirement provides for different treatment of interest income. Any provision that deviates from this paragraph is set forth in PART THREE. ARTICLE XXVII ADDITIONAL BUDGET PROVISIONS 27.1. Restrictions on Line Item Transfers. Unless set forth otherwise in PART THREE herein, Budget line item transfers within the guidelines set forth in paragraph 6.2 herein, which would not ordinarily require approval from Grantor, but result in an increase of ten percent (10%) or more to any expenditure category of the current approved Budget, are considered changes in the project scope and require Prior Approval from Grantor pursuant to 44 Ill. Admin. Code 7000.370(b). ARTICLE XXVIII ADDITIONAL REPRESENTATIONS AND WARRANTIES 28.1. Grantee Representations and Warranties. In connection with the execution and delivery of this Agreement, the Grantee makes the following representations and warranties to Grantor: (a) That it has no public or private interest, direct or indirect, and will not acquire, directly or indirectly any such interest which does or may conflict in any manner with the performance of the Grantee’s services and obligations under this Agreement; (b) That no member of any governing body or any officer, agent or employee of the State, has a personal financial or economic interest directly in this Agreement, or any compensation to be paid hereunder except as may be permitted by applicable statute, regulation or ordinance; (c) That there is no action, suit or proceeding at law or in equity pending, nor to the best of Grantee’s knowledge, threatened, against or affecting the Grantee, before any court or before any governmental or administrative agency, which will have a material adverse effect on the performance required by this Agreement; (d) That to the best of the Grantee’s knowledge and belief, the Grantee, its principals and key project personnel: (i) Are not presently declared ineligible or voluntarily excluded from contracting with any federal or State department or agency; (ii) Have not, within a three (3)-year period preceding this Agreement, been convicted of any felony; been convicted of a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; had a civil judgment rendered against them for commission of fraud; been found in violation of federal or state antitrust statutes; or been convicted of embezzlement, theft, larceny, forgery, bribery, falsification or destruction of records, making a false statement, or receiving stolen property; (iii) Are not presently indicted for, or otherwise criminally or civilly charged, by a government entity (federal, state or local) with commission of any of the offenses enumerated in subparagraph (ii) of this certification; and (iv) Have not had, within a three (3)-year period preceding this Agreement, any judgment rendered in an administrative, civil or criminal matter against the Grantee, or any entity State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 30 of 42 Page 112 of 270  Agreement No. 24-203622 associated with its principals or key personnel, related to a grant issued by any federal or state agency or a local government. Any request for an exception to the provisions of this subparagraph (d) must be made in writing, listing the name of the individual, home address, type of conviction and date of conviction; and (e) Grantee certifies that it is not currently operating under, or subject to, any cease and desist order, or subject to any informal or formal regulatory action, and, to the best of Grantee’s knowledge, that it is not currently the subject of any investigation by any state or federal regulatory, law enforcement or legal authority. Should it become the subject of an investigation by any state or federal regulatory, law enforcement or legal authority, Grantee shall promptly notify Grantor of any such investigation. Grantee acknowledges that should it later be subject to a cease and desist order, Memorandum of Understanding, or found in violation pursuant to any regulatory action or any court action or proceeding before any administrative agency, that Grantor is authorized to declare Grantee out of compliance with this Agreement and suspend or terminate the Agreement pursuant to ARTICLE XIII herein and any applicable rules. ARTICLE XXIX ADDITIONAL TERMINATION, SUSPENSION, BILLING SCHEDULE AND NON-COMPLIANCE PROVISIONS 29.1. Remedies for Non-Compliance. If Grantor suspends or terminates this Agreement pursuant to ARTICLE XIII herein, Grantor may also elect any additional remedy allowed by law, including, but not limited to, one or more of the following remedies: (a) Direct the Grantee to refund some or all of the Grant Funds disbursed to it under this Agreement; and (b) Direct the Grantee to remit an amount equivalent to the “Net Salvage Value” of all equipment or materials purchased with Grant Funds provided under this Agreement. For purposes of this Agreement, “Net Salvage Value” is defined as the amount realized, or that the Parties agree is likely to be realized from, the sale of equipment or materials purchased with Grant Funds provided under this Agreement at its current fair market value, less selling expenses. 29.2. Grant Refunds. In accordance with the Illinois Grant Funds Recovery Act, 30 ILCS 705/1 et seq., the Grantee must, within forty-five (45) days of the effective date of a termination of this Agreement, refund to Grantor, any balance of Grant Funds not spent or not obligated as of that date. 29.3. Grant Funds Recovery Procedures. In the event that Grantor seeks to recover from Grantee Grant Funds received pursuant to this Award that: (i) Grantee cannot demonstrate were properly spent, or (ii) have not been expended or legally obligated by the time of expiration or termination of this Award, the Parties agree to follow the procedures set forth in the Illinois Grant Funds Recovery Act, 30 ILCS 705/1 et seq. (GFRA), for the recovery of Grant Funds, including the informal and formal hearing requirements. All remedies available in Section 6 of the GFRA will apply to these proceedings. The Parties agree that Grantor’s Administrative Hearing Rules (56 Ill. Admin. Code Part 2605) and/or any other applicable hearing rules shall govern these proceedings. 29.4. Grantee Responsibility. Grantee will be held responsible for the expenditure of all Grant Funds received through this Award, whether expended by Grantee or a subrecipient or contractor of Grantee. Grantor may seek any remedies against Grantee permitted pursuant to this Agreement and 2 CFR 200.339 for the action of a subrecipient or contractor of Grantee that is not in compliance with the applicable statutes, regulations or the terms and conditions of this Award. 29.5. Billing Schedule. In accordance with paragraph 4.8, herein Grantee must submit all payment requests to Grantor within thirty (30) days of the end of the quarter, unless another billing schedule is specified in PART THREE or Paragraph 2.3. Failure to submit such payment request timely will render the amounts billed an State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 31 of 42 Page 113 of 270  Agreement No. 24-203622 unallowable cost which Grantor cannot reimburse. In the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee must timely notify Grantor and may request an extension of time to submit the payment request. Grantor’s approval of Grantee’s request for an extension cannot be unreasonably withheld. The payment requirements of this Paragraph supersede those set forth in Paragraph 4.8. ARTICLE XXX ADDITIONAL MODIFICATION PROVISIONS 30.1. Modifications by Operation of Law. This Agreement is subject to such modifications as the Grantor determines, in its sole discretion, may be required by changes in federal or State law or regulations applicable to this Agreement. Grantor will initiate such modifications, and Grantee will be required to agree to the modification in writing as a condition of continuing the Award. Any such required modification will be incorporated into and become part of this Agreement as if fully set forth herein. The Grantor will timely notify the Grantee of any pending implementation of or proposed amendment to any laws or regulations of which it has notice. 30.2. Discretionary Modifications. If either the Grantor or the Grantee wishes to modify the terms of this Agreement other than as set forth in ARTICLES V and VI and Paragraphs 30.1 and 30.3, written notice of the proposed modification must be given to the other Party. Modifications will only take effect when agreed to in writing by both the Grantor and the Grantee. However, if the Grantor notifies the Grantee in writing of a proposed modification, and the Grantee fails to respond to that notification, in writing, within thirty (30) days, the Grantor may commence a process to suspend or terminate this Award. In making an objection to the proposed modification, the Grantee must specify the reasons for the objection and the Grantor will consider those objections when evaluating whether to follow through with the proposed modification. The Grantor’s notice to the Grantee must contain the Grantee name, Agreement number, Amendment number and purpose of the revision. If the Grantee seeks any modification to the Agreement, the Grantee must submit a detailed narrative explaining why the Project cannot be completed in accordance with the terms of the Agreement and how the requested modification will ensure completion of the Grant Activities, Deliverables, Milestones and/or Performance Measures (Exhibits A, B and D). 30.3. Unilateral Modifications. The Parties agree that Grantor may, in its sole discretion, unilaterally modify this Agreement without prior approval of the Grantee when the modification is initiated by Grantor for the sole purpose of increasing the Grantee’s funding allocation as additional funds become available for the Award during the program year covered by the Term of this Agreement. 30.4. Management Waiver. The Parties agree that the Grantor may issue a waiver of specific requirements of this Agreement after the term of the Agreement has expired. These waivers are limited to non- material changes to specific provisions that the Grantor determines are necessary to place the Grantee in administrative compliance with the requirements of this Agreement. A management waiver issued after the Term of the Agreement has expired will supersede the original requirements of this Agreement that would normally require a modification of this Agreement to be executed. The Grantor will make no modifications of this Agreement not agreed to prior to the expiration of the Agreement beyond what is specifically set forth in this Paragraph. 30.5. Term Extensions. The Grantee acknowledges that all Grant Funds must be expended or legally obligated, and all Grant Activities, Deliverables, Milestones and Performance Measures (Exhibits A, B and D) must be completed during the Term of the Agreement. Extensions of the Term will be granted only for good cause, subject to the Grantor’s discretion. Pursuant to the Grant Funds Recovery Act (30 ILCS 705/1 et seq.), no Award may be extended in total beyond a two (2)-year period unless the Grant Funds are expended or legally obligated during that initial two-year period, or unless Grant Funds are disbursed for reimbursement of costs previously incurred by the Grantee. If Grantee requires an extension of the Award Term, Grantee should submit a written request to the Grant Manager at least sixty (60) days prior to the end of the Award Term or extended Award Term, as applicable, stating the reason for the extension. If Grantee provides reasonable extenuating circumstances, Grantee may request an extension of the Award Term with less than sixty (60) days remaining. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 32 of 42 Page 114 of 270  Agreement No. 24-203622 ARTICLE XXXI ADDITIONAL CONFLICT OF INTEREST PROVISIONS 31.1. Bonus or Commission Prohibited. The Grantee shall not pay any bonus or commission for the purpose of obtaining the Grant Funds awarded under this Agreement. ARTICLE XXXII ADDITIONAL EQUIPMENT OR PROPERTY PROVISIONS 32.1. Equipment Management. The Grantee is responsible for replacing or repairing equipment and materials purchased with Grant Funds that are lost, stolen, damaged, or destroyed. Any loss, damage or theft of equipment and materials must be investigated and fully documented, and immediately reported to the Grantor and, where appropriate, the appropriate law enforcement authorities. 32.2. Purchase of Real Property. If permitted by the Award Budget and scope of activities provided in this Agreement, a Grantee may use the Grant Funds during the Award Term for the costs associated with the purchase of real property (as defined by 2 CFR 200.1) either through the use of reimbursement or advanced funds as permitted in Paragraph 2.3 of this Agreement for the following purposes and consistent with the Grantor’s bondability guidelines and 2 CFR 200: (a) Cash payment of the entirety or a portion of the real property acquisition; (b) Cash Payment of a down payment for the acquisition; (c) Standard and commercially reasonable costs required to be paid at the acquisition closing (i.e., closing costs); or (d) Payments to reduce the debt incurred by Grantee to purchase the real property. 32.3. Bonding Requirements. If Grant Funds through this Award are used for construction or facility improvement projects that exceed the Simplified Acquisition Threshold, the Grantee must comply with the minimum bonding requirements listed in 2 CFR 200.326(a) – (c). Grantor will not accept the Grantee's own bonding policy and requirements. 32.4. Lien Requirements. Grantor may direct Grantee in writing to record a lien or notice of State or federal interest on the property purchased or improved with Grant Funds. 2 CFR 200.316. If Grantor makes this direction and the Grantee does not comply, the Grantor may: (a) record the lien or notice of State or federal interest and reduce the amount of the Grant Funds by the cost of recording the lien or notice of State or federal interest, or (b) suspend this Award until Grantee complies with Grantor's direction. ARTICLE XXXIII APPLICABLE STATUTES To the extent applicable, Grantor and Grantee shall comply with the following: 33.1. Land Trust Beneficial Interest Disclosure Act (765 ILCS 405/2.1). No Grant Funds will be paid to any trustee of a land trust, or any beneficiary or beneficiaries of a land trust, for any purpose relating to the land, which is the subject of such trust, any interest in such land, improvements to such land or use of such land unless an affidavit is first filed with the Grantor identifying each beneficiary of the land trust by name and address and defining such interest therein. This affidavit must be filed with the Illinois Office of the Comptroller as an attachment to this Agreement. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 33 of 42 Page 115 of 270  Agreement No. 24-203622 33.2. Historic Preservation Act (20 ILCS 3420/1 et seq.). The Grantee will not expend Grant Funds under this Agreement which result in the destruction, alteration, renovation, transfer or sale, or utilization of a historic property, structure or structures, or in the introduction of visual, audible or atmospheric elements to a historic property, structure or structures, which will result in the change in the character or use of any historic property, except as approved by the Illinois Department of Natural Resources, Historic Preservation Division. The Grantee must not expend Grant Funds under this Agreement for any project, activity, or program that can result in changes in the character or use of historic property, if any historic property is located in the area of potential effects without the approval of the Illinois Department of Natural Resources, Historic Preservation Division. 20 ILCS 3420/3(f). 33.3. Victims’ Economic Security and Safety Act (820 ILCS 180 et seq.). If the Grantee has one (1) or more employees, it may not discharge or discriminate against an employee who is a victim of domestic or sexual violence, or who has a family or household member who is a victim of domestic or sexual violence, for taking up to the allowable amount of leave from work to address the domestic violence, pursuant to the Victims’ Economic Security and Safety Act. 820 ILCS 180/20(a)(2). The Grantee is not required to provide paid leave under the Victims’ Economic Security and Safety Act, but may not suspend group health plan benefits during the leave period. Any failure on behalf of the Grantee to comply with all applicable provisions of the Victims’ Economic Security and Safety Act, or applicable rules and regulations promulgated thereunder, may result in a determination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by statute or regulation. 33.4. Equal Pay Act of 2003 (820 ILCS 112 et seq.). If the Grantee has one (1) or more employees, it is prohibited by the Equal Pay Act of 2003 from: (a) discriminating between employees by paying unequal wages on the basis of sex for doing the same or substantially similar work; (b) discriminating between employees by paying wages to an African-American employee at a rate less than the rate at which the Grantee pays wages to another employee who is not African-American for the same or substantially similar work; (c) remedying violations of the Equal Pay Act of 2003 by reducing the wages of other employees or discriminating against any employee exercising their rights under the Equal Pay Act of 2003; and (d) screening job applicants based on their current or prior wages or salary histories, or requesting or requiring a wage or salary history from an individual as a condition of employment or consideration for employment. Any failure on behalf of the Grantee to comply with all applicable provisions of the Equal Pay Act of 2003, or applicable rules and regulations promulgated thereunder, may result in a determination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by statute or regulation. 33.5. Steel Products Procurement Act (30 ILCS 565/1 et seq.). The Grantee, if applicable, hereby certifies that any steel products used or supplied in accordance with this Award for a public works project shall be manufactured or produced in the United States per the requirements of the Steel Products Procurement Act (30 ILCS 565/1 et seq.). 33.6. Business Enterprise for Minorities, Women, and Persons with Disabilities Act and Illinois Human Rights Act (30 ILCS 575/0.01; 775 ILCS 5/2-105). The Grantee acknowledges and hereby certifies compliance with the provisions of the Business Enterprise for Minorities, Women, and Persons with Disabilities Act, and the equal employment practices of Section 2-105 of the Illinois Human Rights Act for the provision of services which are directly related to the Award activities to be performed under this Agreement. 33.7. Identity Protection Act (5 ILCS 179/1 et seq.) and Personal Information Protection Act (815 ILCS 530/1 et seq.). The Grantor is committed to protecting the privacy of its vendors, grantees and beneficiaries of programs and services. At times, the Grantor will request social security numbers or other personal identifying information. Federal and state laws, rules and regulations require the collection of this information for certain purposes relating to employment and/or payments for goods and services, including, but not limited to, Awards. The Grantor also collects confidential information for oversight and monitoring purposes. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 34 of 42 Page 116 of 270  Agreement No. 24-203622 Furnishing personal identity information, such as a social security number, is voluntary; however, failure to provide required personal identity information may prevent an individual or organization from using the services/benefits provided by the Grantor as a result of state or federal laws, rules and regulations. To the extent the Grantee collects or maintains protected personal information as part of carrying out the Award activities, the Grantee must maintain the confidentiality of the protected personal information in accordance with applicable law and as set forth below. (a) Personal Information Defined. As used herein, “Personal Information” shall have the definition set forth in the Personal Information Protection Act, 815 ILCS 530/5 (“PIPA”). (b) Protection of Personal Information. The Grantee must use at least reasonable care to protect the confidentiality of Personal Information that is collected or maintained as part of the Award activities and (i) not use any Personal Information for any purpose outside the scope of the Award activities and (ii) except as otherwise authorized by the Grantor in writing, limit access to Personal Information to those of its employees, contractors, and agents who need such access for purposes consistent with the Award Activities. If Grantee provides any contractor or agent with access to Personal Information, it must require the contractor or agent to comply with the provisions of this Paragraph. (c) Security Assurances. Grantee represents and warrants that it has established and will maintain safeguards against the loss and unauthorized access, acquisition, destruction, use, modification, or disclosure of Personal Information and shall otherwise maintain the integrity of Personal Information in its possession in accordance with any federal or state law privacy requirements, including PIPA. These safeguards must be reasonably designed to (i) ensure the security and confidentiality of the Personal Information, (ii) protect against any anticipated threats or hazards to the security or integrity of Personal Information, and (iii) protect against unauthorized access to or use of Personal Information. Additionally, Grantee will have in place policies, which provide for the secure disposal of documents and information which contain Personal Information, including but not limited to shredding documents and establishing internal controls over the authorized access to such information. 815 ILCS 530/40. (d) Breach Response. In the event of any unauthorized access to, unauthorized disclosure of, loss of, damage to or inability to account for any Personal Information (a "Breach"), Grantee agrees that it will promptly, at its own expense: (i) report such Breach to the Grantor by telephone with immediate written confirmation sent by e-mail, describing in detail any accessed materials and identifying any individual(s) who may have been involved in such Breach; (ii) take all actions necessary or reasonably requested by the Grantor to stop, limit or minimize the Breach; (iii) restore and/or retrieve, as applicable, and return all Personal Information that was lost, damaged, accessed, copied or removed; (iv) cooperate in all reasonable respects to minimize the damage resulting from such Breach; (v) provide any notice to Illinois residents as required by 815 ILCS 530/10, 815 ILCS 530/12 or applicable federal law, in consultation with the Grantor; and (vi) cooperate in the preparation of any report related to the Breach that the Grantor may need to present to any governmental body. (e) Injunctive Relief. Grantee acknowledges that, in the event of a breach of this Paragraph, Grantor will likely suffer irreparable damage that cannot be fully remedied by monetary damages. Accordingly, in addition to any remedy which the Grantor may possess pursuant to applicable law, the Grantor retains the right to seek and obtain injunctive relief against any such breach in any Illinois court of competent jurisdiction. (f) Compelled Access or Disclosure. The Grantee may disclose Personal Information if it is compelled by law, regulation, or legal process to do so, provided the Grantee gives the Grantor at least ten (10) days' prior notice of such compelled access or disclosure (to the extent legally permitted) and reasonable assistance if the Grantor wishes to contest the access or disclosure. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 35 of 42 Page 117 of 270  Agreement No. 24-203622 ARTICLE XXXIV ADDITIONAL MISCELLANEOUS PROVISIONS 34.1. Workers’ Compensation Insurance, Social Security, Retirement and Health Insurance Benefits, and Taxes. The Grantee must provide Workers’ Compensation insurance where the same is required and accepts full responsibility for the payment of unemployment insurance, premiums for Workers’ Compensation, Social Security and retirement and health insurance benefits, as well as all income tax deduction and any other taxes or payroll deductions required by law for its employees who are performing services specified by this Agreement. 34.2. Required Notice. Grantee agrees to give prompt notice to the Grantor of any event that may materially affect the performance required under this Agreement. Any notice or final decision by Grantor relating to (a) a Termination or Suspension (ARTICLE XIII), (b) Modifications, Management Waivers or Term Extensions (ARTICLE XXX) or (c) Assignments (Paragraph 22.2) must be executed by the Director of the Grantor or her or his authorized designee. ARTICLE XXXV ADDITIONAL REQUIRED CERTIFICATIONS The Grantee makes the following certifications as a condition of this Agreement. These certifications are required by State statute and are in addition to any certifications required by any federal funding source as set forth in this Agreement. Grantee’s execution of this Agreement shall serve as its attestation that the certifications made herein are true and correct. 35.1. Sexual Harassment. The Grantee certifies that it has written sexual harassment policies that must include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the Grantee’s internal complaint process including penalties; (v) the legal recourse, investigative and complaint process available through the Department of Human Rights and the Human Rights Commission; (vi) directions on how to contact the Department of Human Rights and the Human Rights Commission; and (vii) protection against retaliation as provided by Sections 6-101 and 6-101.5 of the Illinois Human Rights Act. 775 ILCS 5/2-105(A)(4). A copy of the policies must be provided to the Grantor upon request. 35.2. Federal, State and Local Laws; Tax Liabilities; State Agency Delinquencies. The Grantee is required to comply with all federal, state and local laws, including but not limited to the filing of any and all applicable tax returns. If Grantee is delinquent in filing and/or paying any federal, state and/or local taxes, the Grantor will disburse Grant Funds only if the Grantee enters into an installment payment agreement with the applicable tax authority and remains in good standing with that authority. Grantee is required to tender a copy of all relevant installment payment agreements to the Grantor. In no event may Grantee utilize Grant Funds to discharge outstanding tax liabilities or other debts owed to any governmental unit. The execution of this Agreement by the Grantee is its certification that: (i) it is current as to the filing and payment of any federal, state and/or local taxes applicable to Grantee; and (ii) it is not delinquent in its payment of moneys owed to any federal, state, or local unit of government. 35.3. Lien Waivers. If applicable, the Grantee must monitor construction to assure that necessary contractors' affidavits and waivers of mechanics liens are obtained prior to release of Grant Funds to contractors and subcontractors. 35.4. Grant for the Construction of Fixed Works. Grantee certifies that all Projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement will be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. In the State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 36 of 42 Page 118 of 270  Agreement No. 24-203622 construction of the Projects, Grantee must comply with the requirements of the Prevailing Wage Act including, but not limited to: (a) paying the prevailing rate of wages required by the Illinois Department of Labor, or a court on review, to all laborers, workers and mechanics performing work with Grant Funds provided through this Agreement, (b) inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the Project must be paid to all laborers, workers, and mechanics performing work under this Award; and (c) requiring all bonds of contractors to include a provision as will guarantee the faithful performance of the prevailing wage clause as provided by contract. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 37 of 42 Page 119 of 270  Agreement No. 24-203622 PART THREE – PROJECT-SPECIFIC TERMS In addition to the uniform requirements in PART ONE and Grantor-Specific Terms in PART TWO, Grantor has the following additional requirements for this Project: ARTICLE XXXVI REPORT DELIVERABLE SCHEDULE 36.1. External Audit Reports. External Audit Reports may be required. Refer to ARTICLE XII of this Agreement to determine whether you are required to submit an External Audit Report and the applicable due date. 36.2. Annual Financial Reports. Annual Financial Reports may be required. Refer to Paragraph 12.2 of this Agreement to determine whether you are required to submit Annual Financial Reports. 36.3. Required Periodic Reports. Below is the required periodic reporting schedule for this Award. March 2026 • Quarterly Periodic Financial Report (03/30/2026) - Covering Period of 12/01/2025 - 02/28/2026; Send To: Grant Manager • Quarterly Periodic Performance Report (03/30/2026) - Covering Period of 12/01/2025 - 02/28/2026; Send To: Grant Manager June 2026 • Quarterly Periodic Financial Report (06/30/2026) - Covering Period of 03/01/2026 - 05/31/2026; Send To: Grant Manager • Quarterly Periodic Performance Report (06/30/2026) - Covering Period of 03/01/2026 - 05/31/2026; Send To: Grant Manager September 2026 • Quarterly Periodic Financial Report (09/30/2026) - Covering Period of 06/01/2026 - 08/31/2026; Send To: Grant Manager • Quarterly Periodic Performance Report (09/30/2026) - Covering Period of 06/01/2026 - 08/31/2026; Send To: Grant Manager December 2026 • Quarterly Periodic Financial Report (12/30/2026) - Covering Period of 09/01/2026 - 11/30/2026; Send To: Grant Manager • Quarterly Periodic Performance Report (12/30/2026) - Covering Period of 09/01/2026 - 11/30/2026; Send To: Grant Manager March 2027 • Quarterly Periodic Financial Report (03/30/2027) - Covering Period of 12/01/2026 - 02/28/2027; Send To: Grant Manager • Quarterly Periodic Performance Report (03/30/2027) - Covering Period of 12/01/2026 - 02/28/2027; Send To: Grant Manager June 2027 State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 38 of 42 Page 120 of 270  Agreement No. 24-203622 • Quarterly Periodic Financial Report (06/30/2027) - Covering Period of 03/01/2027 - 05/31/2027; Send To: Grant Manager • Quarterly Periodic Performance Report (06/30/2027) - Covering Period of 03/01/2027 - 05/31/2027; Send To: Grant Manager September 2027 • Quarterly Periodic Financial Report (09/30/2027) - Covering Period of 06/01/2027 - 08/31/2027; Send To: Grant Manager • Quarterly Periodic Performance Report (09/30/2027) - Covering Period of 06/01/2027 - 08/31/2027; Send To: Grant Manager December 2027 • Quarterly Periodic Financial Report (12/30/2027) - Covering Period of 09/01/2027 - 11/30/2027; Send To: Grant Manager • Quarterly Periodic Performance Report (12/30/2027) - Covering Period of 09/01/2027 - 11/30/2027; Send To: Grant Manager January 2028 • End of grant Closeout Financial Report (01/14/2028) - Covering Period of 12/01/2025 - 11/30/2027; Send To: Grant Manager • End of grant Closeout Performance Report (01/14/2028) - Covering Period of 12/01/2025 - 11/30/2027; Send To: Grant Manager 36.4. Changes to Reporting Schedule. Changes to the schedules for periodic reporting, the external audit reports and the annual financial reports do not require a formal modification to this Agreement pursuant to Paragraph 22.4 and ARTICLE XXX, and may be changed unilaterally by the Grantor if necessitated by a change in the project schedule or at the discretion of the Grantor. The Grantee may not modify the reporting deliverable schedules in ARTICLES X, XI, XII and XXXVI unilaterally, and must obtain prior written approval from Grantor or the Grant Accountability and Transparency Unit of the Governor’s Office of Management and Budget, if applicable, to change any reporting deadlines. ARTICLE XXXVII GRANT-SPECIFIC TERMS/CONDITIONS 37.1. Funding. If this Award is bond-funded, all expenditures shall be in accordance with all applicable bondability guidelines. 37.2. Use of Real Property. Grantee shall use any real property acquired, constructed or improved with Grant Funds pursuant to this Agreement to provide the programs and services specified herein for at least the Award Term stated in Paragraph 2.1. Grantee shall comply with the real property use and disposition requirements set forth in 2 CFR 200.311. 37.3. Projects Requiring External Sign-offs. (1) Pursuant to applicable statute(s), this Award requires sign-off by the following State agency(ies). The status of the sign-off is indicated as of the date the Award is sent to the Grantee for execution: State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 39 of 42 Page 121 of 270  Agreement No. 24-203622 AGENCY SIGN-OFF SIGN-OFF RECEIVED OUTSTANDING Illinois State Historic Preservation Office Illinois Dept. of Agriculture X Illinois Dept. of Natural Resources X Illinois Environmental Protection Agency NONE APPLICABLE While any external sign-off is outstanding, the provisions of Item (3), immediately below apply with respect to the disbursement of funds under this Award. NOTE: The fact that a sign-off has been received in no way relieves the Grantee of its obligation to comply with any conditions or requirements conveyed by the applicable agency(ies) in conjunction with the issuance of the sign-off for the project funded under this Agreement. (2) For projects subject to review by the Illinois Environmental Protection Agency (IEPA), the Grantee must, prior to construction, obtain a construction permit or “authorization to construct” from the IEPA pursuant to the provisions of the Environmental Protection Act, 415 ILCS 5/1 et seq. (3) External Sign-Off Provisions: a.) The Project described in Exhibit A and funded under this Agreement is subject to review by the external agency(ies) indicated in Item (1) immediately above. Grantee must comply with requirements established by said agency(ies) relative to their respective reviews. Any requirements communicated to the Grantor shall be incorporated into this Agreement as follows: as an attachment to this Agreement (immediately following PART THREE) at the time of the Agreement execution. The Grantee is contractually obligated to comply with such requirements. b.) Grantee is responsible for coordinating directly with the applicable external agency(ies) relative to said reviews. Except as specifically provided below, the Grantor’s obligation to disburse funds under this Agreement is contingent upon notification by the applicable agency(ies) that all requirements applicable to the project described in this Agreement have been satisfied. Upon receipt of said notification, disbursement of the Grant Funds shall be authorized in accordance with the provisions of Paragraph 2.3 herein. c.) Prior to notification of compliance by the applicable external agency(ies), the Grantee may request disbursement of funds only for the following purposes: administrative, contractual, legal, engineering, or architectural costs incurred which are necessary to allow for compliance by the Grantee of requirements established by the external agency(ies). FUNDS WILL NOT BE DISBURSED FOR LAND ACQUISITION OR ANY TYPE OF CONSTRUCTION OR OTHER ACTIVITY WHICH PHYSICALLY IMPACTS THE PROJECT SITE PRIOR TO RECEIPT BY THE GRANTOR OF THE REQUIRED NOTIFICATION FROM ALL APPLICABLE AGENCIES. d.) If external sign-offs are indicated in this paragraph 37.3, disbursement of Grant Funds (whether advance or scheduled) are subject to the restrictions set forth by the External Sign- Off Provisions of this paragraph 37.3. Upon receipt of all required sign-offs, the Grantor’s Accounting Division will be notified of authorization to disburse Grant Funds in accordance with the disbursement method indicated herein. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 40 of 42 Page 122 of 270  Agreement No. 24-203622 37.4. Prevailing Wage Act Compliance. The work to be performed under this Agreement is subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). Grantee shall comply with all requirements of the Prevailing Wage Act, including but not limited to: (a) inserting into all contracts for construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the project shall be paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds of contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by contract and (b) all required reporting and documentation. 37.5. Compliance with Illinois Works Jobs Program Act. Grantee must comply with requirements in the Illinois Works Jobs Program Act (30 ILCS 559/Art. 20). For Awards with an estimated total project cost of $500,000 or more, the Grantee will be required to comply with the Illinois Works Apprenticeship Initiative (30 ILCS 559/20-20 to 20-25) and all applicable administrative rules (see 14 Ill. Admin. Code Part 680). The “estimated total project cost” is a good faith approximation of the costs of an entire project being paid for in whole or in part by appropriated capital funds to construct a public work. Grantee must submit a Budget Supplement Form (available on the Grantor’s website) to the Grantor within ninety (90) days of the execution of this Award. The goal of the Illinois Apprenticeship Initiative is that apprentices will perform either 10% of the total labor hours actually worked in each prevailing wage classification or 10% of the estimated labor hours in each prevailing wage classification, whichever is less. Of this goal, at least half of those apprenticeship hours shall be performed by graduates of the Illinois Works Pre- apprenticeship Program, the Illinois Climate Works Pre-apprenticeship Program, or the Highway Construction Careers Training Program. Grantee is permitted to seek from the Grantor a waiver or reduction of this goal in certain circumstances pursuant to 30 ILCS 559/20-20(b). The Grantee must ensure compliance for the life of the entire project, including during the term of the Award and after the Term ends, if applicable, and will be required to report on and certify its compliance. 37.6. Compliance with Business Enterprise Program. If applicable to this Grant, Grantee acknowledges that it is required to comply with the Business Enterprise Program for Minorities, Females, and Persons with Disabilities Act (“BEP”) (30 ILCS 575/0.01 et seq.), which establishes a goal for contracting with businesses that have been certified as owned and controlled by persons who are minority, female or who have disabilities. Grantee shall maintain compliance with the BEP Utilization Plan submitted in conjunction with the Agreement and shall comply with all reporting requirements. 37.7. Compliance with the Employment of Illinois Workers on Public Works Act: In a period of excessive unemployment rates, Grantees (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non-manual. A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures. Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. (30 ILCS 570). Grantee may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency. 37.8. Interest on Grant Funds for this Award. Because this Award may be subject to the Grantor’s bondability guidelines, Grantee must comply with the interest requirements contained in Paragraph 4.7 and is not permitted to retain interest earned on Grant Funds, as stated in Paragraph 26.1, unless specifically notified by Grantor that Grantee may do so. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 41 of 42 Page 123 of 270  Agreement No. 24-203622 ARTICLE XXXVIII BOND FUNDED GENERAL GRANT PROVISIONS 38.1. Bond Funded General Grant Provisions. It is the intent of the State that all or a portion of the costs of this Project will be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 42 of 42 Page 124 of 270  State of Illinois UNIFORM GRANT BUDGET TEMPLATE Agency: Illinois Department of Commerce and Economic Opportunity State FY: 2026 Grantee: Village of Villa Park UEI #: TGAEKG77EJE1 NOFO Number: CSFA Number: 420-00-1758 Grant Number: 24-203622 CSFA Description: Site Improvements Section A: State of Illinois Funds Summary Detail Revenues State of Illinois Grant Amount Requested $300,000.00 Budget Expenditure Categories 1. Personnel (200.430) 2. Fringe Benefits (200.431) 3. Travel (200.474) 4. Equipment (200.439) 5. Supplies (200.94) 6. Contractual/Subawards (200.318 and .92) 7. Consultant (200.459) 8. Construction $300,000.00 1229 PLUMBING $300,000.00 9. Occupancy (200.465) 10. Research and Development (200.87) 11. Telecommunications 12. Training and Education (200.472) 13. Direct Administrative Costs (200.413) 14. Miscellaneous Costs 15. Grant Exclusive Line Item(s) 16. Total Direct Costs (add lines 1-15) $300,000.00 $300,000.00 17. Total Indirect Costs (200.414) Rate: % Base: 18. Total Costs State Grant Funds (Lines 16 and 17) $300,000.00 $300,000.00 Page 125 of 270  Grantee: Village of Villa Park NOFO Number: 0 Grant Number: 24-203622 SECTION A - Continued - Indirect Cost Rate Information If your organization is requesting reimbursement for indirect costs on line 17 of the Budget Summary, please select one of the following options. If not reimbursement is being requested please consult your program office regarding possible match requirements. Your organization may not have a Federally Negotiated Cost Rate Agreement. Therefore, in order for your organization to be reimbursed for the Indirect Costs from the State of Illinois your organziation must either: a. Negotiate an Indirect Cost Rate with the State of Illinois' Indirect Cost Unit with guidance from you State Cognizant Agency on an annual basis; b. Elect to use the de minimis rate of 15% modified total direct costs (MTDC) which may be used indefinitely on State of Illinois awards; or c. Use a Restricted Rate designated by programmatic or statutory policy (see Notice of Funding Opportunity or Restricted Rate Programs). Select ONLY One: 1) Our Organization receives direct Federal funding and currently has a Negotiated Indirect Cost Rate Agreement (NICRA) with our federal Cognizant Agency. A copy of this agreement will be provided to the State of Illinois' Indirect Cost Unit for review and documentation before reimbursement is allowed. This NICRA will be accepted by all State of Illinois agencies up to any statutory, rule-based or programmatic restrictions or limitations. 2a) Our Organizations currently has a Negotitated Indirect Cost Rate Agreement (NICRA) with the State of Illinois that will be accepted by all State of Illinois agencies up to any statutory, rule-based or programmatic restrictions or limitations. Our Organization is required to submit a new Indirect Cost Rate Proposal to the Indirect Cost Unit within 6 months after the close of each fiscal year pursuant to 2 CFR 200, Appendiz IV(c)(2)(c). 2b) Our Organization currently does not have a Negotiated Indirect Cost Rate Agreement (NICRA) with the State of Illinois. Our organization will submit our initial Indirect Cost Rate Proposal (ICRP) immediately after our Organization is advised that the State award will be made no later than 3 months after the effective date of the State award pursuant to 2 CFR 200 Appendix (C)(2)(b). The initial ICRP will be sent to the State of Illinois Indirect Cost unit. 3) Our Organization has never received a Negotiated Indirect Cost Rate Agreement from either the federal government or the State of Illinois and elects to charge the de minimis rate of 15% modified total direct cost (MTDC) which may be used indefinitely on State of Illinois awards pursuant to 2 CRF 200.414 (C)(4)(f) and 200.68. 4) For Restricted Rate Programs, our Organization is using a restricted indirect cost rate that: is included as a "Special Indirect Cost Rate" in the NICRA, pursuant to 2 CFR 200 Appendix IV(5); or complies with other statutory policies. Rate: % 5) No reimbursement of Indirect Cost is being requested. Basic Negotiated Indirect Cost Rate Information (Use only if option 1 or 2(a), above is selected.) Period Covered By NICRA: From: To: Approving Federal or State Agency: Indirect Cost Rate: % The Distribution Base Is: Page 126 of 270 Grantee: Village of Villa Park NOFO Number: 0 Grant Number: 24-203622 By signing this report, I certify to the best of my knowledge and belief that the report is true, complete and accurate and that any false, fictitious or fraudulent information or the omission of any material fact could result in the immediate termination of my grant award(s). Institution/Organization: Institution/Organization: Signature: Signature: Printed Name: Printed Name: Title: Title: Phone: Phone: Date: Date: Note: The State Awarding Agency may change required signers based on the grantee's organizational structure. The required signers must have the authority to enter into contractual agreements on the behalf of the organization. Page 127 of 270  Conflict of Interest Disclosure Award applicants and recipients of awards from the State of Illinois (collectively referred to herein as “Grantee”) must disclose in writing to the awarding State agency any actual or potential conflict of interest that could affect the State award for which the Grantee has applied or has received. See 30 ILCS 708/35; 44 Ill. Admin Code § 7000.40(b)(3); 2 CFR § 200.112. A conflict of interest exists if an organization's officers, directors, agents, employees and/or their spouses or immediate family members use their position(s) for a purpose that is, or gives the appearance of, being motivated by a desire for a personal gain, financial or nonfinancial, whether direct or indirect, for themselves or others, particularly those with whom they have a family business or other close associations. In addition, the following conflict of interest standards apply to governmental and non- governmental entities. Definitions: Governmental Entity. If the Grantee is a governmental entity, no officer or employee of the Grantee, member of its governing body or any other public official of the locality in which the award objectives will be carried out shall participate in any decision relating to a State award which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested, or which affects the personal interest of a spouse or immediate family member, or has any financial interest, direct or indirect, in the work to be performed under the State award. Non-governmental Entity. If the Grantee is a non-governmental entity, no officer or employee of the Grantee shall participate in any decision relating to a State award which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested, or which affects the personal interest of a spouse or immediate family member, or has any financial interest, direct or indirect, in the work to be performed under the State award. The Grantee shall also establish safeguards, evidenced by policies, rules and/or bylaws, to prohibit employees or officers of Grantee from engaging in actions, which create or which appear to create a conflict of interest as described herein. The Grantee has a continuing duty to immediately notify the Department of Commerce and Economic Opportunity (the “Department”) in writing of any actual or potential conflict of interest, as well as any actions that create or which appear to create a conflict of interest. Are there any current potential conflict(s) of interest, or any actions that create or which appear to create a conflict of interest, related to the State award for which your organization has applied? No Yes If there are any current potential conflict(s) of interest, or any actions that create or which appear to create a conflict of interest, related to the State award for which your organization has applied, please describe them all here: Page 128 of 270 If the Grantee provided information above regarding a current potential conflict of interest or any actions that create or appear to create a conflict of interest, the Grantee must immediately provide documentation to the applicable Department grant manager to support that the potential conflict of interest was appropriately handled by the Grantee's organization. If at any later time, the Grantee becomes aware of any actual or potential conflict of interest, the Grantee must notify the Department's grant manager immediately, and provide the same type of supporting documentation that describes how the conflict situation was or is being resolved. Supporting documentation should include, but is not limited to, the following: the organization's bylaws; a list of board members; board meeting minutes; procedures to safeguard against the appearance of personal gain by the organization's officers, directors, agents, and family members; procedures detailing the proper internal controls in place; timesheets documenting time spent on the award; and bid documents supporting the selection of the contractor involved in the conflict, if applicable. By signing this document, below, as the duly authorized representative of Grantee, I hereby certify that: • All of the statements in this Conflict of Interest Disclosure form are true, complete and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil or administrative penalties. (U.S. Code, Title 18, Section 1001). • If I become aware of any situation that conflicts with any of the representations herein, or that might indicate a potential conflict of interest or create the appearance of a conflict of interest, I or another representative from my organization will immediately notify the Department's grant manager for this award. • I have read and I understand the requirements for the Conflict of Interest Disclosure set forth herein, and I acknowledge that my organization is bound by these requirements. Grantee Organization (Company Name): Signature of Authorized Representative Date Printed Title (Authorized Signator Title): Printed Name (Authorized Signator Name): CSFA Number Page 129 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: An Ordinance of the Village of Villa Park, Illinois Approving a Plat of Subdivision for the Properties at 1125 and 1129 Harvard Avenue, Villa Park (Kalsi’s Resubdivision). RECOMMENDED ACTION: This Ordinance approves a Plat of Subdivision for Kalsi's Resubdivision to permit a two-lot subdivision for the properties at 1125 and 1129 N. Harvard Avenue. BACKGROUND: The Village's Subdivision Regulations permit administrative plat approval for proposed subdivisions which meet parameters including: a. The lot are located in a residential zoning district; b. The lot is less than one (1) acre; c. The subdivision shall not involve any new streets, extension of existing streets, or easements of access; d. The subdivision shall not exceed two (2) lots; e. The subdivision shall comply with all provisions of the zoning ordinance, subdivision regulations, stormwater, and all other applicable ordinances. The proposed subdivision resubdivides 2.5 lots within the existing subdivision into two (2) lots. The proposed plat of subdivision complies with the above requirements for administrative plat approval and requires an Ordinance for approval prior to recording the Plat of Subdivision. DISCUSSION: The Plat of Subdivision requires an Ordinance for approval prior to the Village President signing the plat for recording. Page 130 of 270  ORDINANCE NO. ______ AN ORDINANCE OF THE VILLAGE OF VILLA PARK, DUPAGE COUNTY, ILLINOIS, APPROVING A FINAL PLAT OF SUBDIVISION COMMONLY KNOWN AS KALSI’S RESUBDIVISION FOR THE PROPERTY LOCATED AT 1125 AND 1129 NORTH HARVARD AVENUE, VILLA PARK WHEREAS, the Village of Villa Park (the "Village") is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State of Illinois; and, WHEREAS, the President and the Board of Trustees of the Village (the “Corporate Authorities”) have heretofore exercised the power conferred on them under the Illinois Municipal Code by adopting Article II of the Official Plan of the Village of Villa Park regarding subdivisions (the “Subdivision Regulations”); and WHEREAS, Harpreet and Surinder Kalsi (the “Applicants” and “Owners”), submitted an application requesting approval of the subdivision of property, as attached hereto as Exhibit A (the “Plat of Subdivision”), for the property commonly known as 1125 and 1129 North Harvard Avenue, Villa Park, Illinois, as legally described in the Plat of Subdivision (the “Property”); and, WHEREAS, the Village’s Community & Economic Development Director (the “Director”) reviewed the Plat of Subdivision and determined that the Plat of Subdivision met all criteria required to be eligible for administrative plat approval pursuant to the Subdivision Regulations, namely that: (a) the lot is located in a residential zoning district; (b) the lot is less than one (1) acre; (c) the subdivision involves no new street, extension of existing streets, or access easement; (d) the subdivision does not exceed two (2) lots; and, Page 131 of 270 Ordinance No. _______ (e) the subdivision complies with all provisions of the zoning ordinance, subdivision regulations, stormwater, and all other applicable ordinances; and, WHEREAS, following the Applicants’ final submission of all required documents and fees, the Director approved the Plat of Subdivision and transmitted the Plat of Subdivision and supporting documentation to the Corporate Authorities for their approval; and, WHEREAS, the Corporate Authorities deem it advisable and in the best interest of the health, safety, and welfare of the residents of the Village to approve the Plat of Subdivision. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Villa Park, DuPage County, Illinois, as follows: Section 1. The above recitals and legislative findings are found to be true and correct and are hereby incorporated herein and made a part hereof, as if fully set forth in their entirety. Section 2. The Village President and Board of Trustees of the Village have duly considered the Plat of Subdivision, the Director’s approval, and the Director’s supporting documentation, all of which is incorporated by reference into this Ordinance. Section 3. The Corporate Authorities find and determine that the adoption of the Plat of Subdivision is in the public interest and is in furtherance of the progressive demands of orderly Village development. Furthermore, the Corporate Authorities find and determine that the Plat of Subdivision meets the requirements of the Subdivision Regulations of the Village. Section 4. The Plat of Subdivision for “Kalsi’s Resubdivision,” a copy of which is attached hereto and made a part hereof as Exhibit A, is hereby authorized and approved. Section 5: The officials, officers, employees, engineers, and attorneys of the Village are hereby authorized to take any such actions required on the part of the Village to execute and ensure the recording of the Plat of Subdivision with the County of DuPage. 2 Page 132 of 270 Ordinance No. _______ Section 6. If any section, paragraph, clause, or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Ordinance. Section 7. All ordinances, resolutions, motions, or orders in conflict with this Ordinance are hereby repealed to the extent of such conflict. Section 8. This Ordinance shall be in full force and effect upon its passage, approval and publication as provided by law. ADOPTED THIS _____ DAY OF _______________, 2026, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED this ____ day of ____________, 2026 Kevin Patrick, President of the Village of Villa Park, DuPage County, Illinois ATTESTED and filed in my office, this ____ day of ____________, 2026 Rolf Laukant, Clerk of the Village of Villa Park, DuPage County, Illinois 3 Page 133 of 270 Ordinance No. _______ EXHIBIT A Plat of Subdivision (See attached) Page 134 of 270 “ ” POLENA ENGINEERING LLC WHEATON: 630-653-6331 PE LAKE IN THE HILLS: 815-363-9200 INFO@POLENA.COM WWW.POLENA.COM ILLINOIS PROFESSIONAL DESIGN FIRM No. 184-007260 POLENA COMPANIES INCLUDE LAND TECHNOLOGY, LAMBERT & ASSOCIATES, ALAN J COULSON, HERITAGE LAND CONSULTANTS, PAF SEPTIC DESIGN, AND MIONSKE SURVEYING Page 135 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: An Ordinance of the Village of Villa Park, DuPage County, Illinois, Amending Section 1-110 of Chapter 1 (General Provisions) of the Villa Park Municipal Code Regarding the Use of Village Property for Civil Immigration Enforcement Activities. RECOMMENDED ACTION: This ordinance creates a new section of the Villa Park Municipal Code to prohibit the use of Village Property for civil immigration enforcement activities, while also adding protections for residents affected by those activities. BACKGROUND: This ordinance would clarify and strengthen the intent of Resolution 25065, which the Board adopted unanimously in September 2025 to affirm the Village's refusal to allow any expenditure of Village resources to assist in civil immigration enforcement operations. The codified ordinance prohibits the staging of those activities on Village-owned or Village-controlled properties and creates a secure process for reporting violations of that prohibition. Similar ordinances and codified protections have been adopted by Aurora, Elgin, Batavia, DuPage County, and other local governments. DISCUSSION: Section (a) prohibits the use of Village property for "planning, staging, assembling, mobilizing, deploying, or otherwise supporting civil immigration enforcement operations." Those operations are only allowed on Village property upon the presentation of a valid warrant, and enforcement officers must remove face coverings and ensure continuous visibility of their badges. Section (b) requires the designation of restricted sites where signs will be posted to ensure notice of the above prohibition. Section (c) outlines procedures for reporting violations. Section (d) instructs Village employees, officials, or agents who witness civil immigration enforcement activities to advise affected individuals of their rights, as long as they can do so safely. Section (e) prohibits agreements to use Village-owned or Village-controlled property for civil Page 136 of 270 immigration enforcement activities without Village Board approval. Section (f) clarifies the scope of this ordinance in relation to other laws. Page 137 of 270  Ordinance No. _______ AN ORDINANCE OF THE VILLAGE OF VILLA PARK, DUPAGE COUNTY, ILLINOIS, AMENDING SECTION 1-110 OF CHAPTER 1 (GENERAL PROVISIONS) OF THE VILLA PARK MUNICIPAL CODE REGARDING THE RESTRICTED USE OF VILLAGE PROPERTY FOR CIVIL IMMIGRATION ENFORCEMENT ACTIVITIES WHEREAS, the Village of Villa Park (the “Village”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the Village has the authority to reasonably regulate the use of Village-owned property to ensure the effective delivery of Village services, the protection of public safety, and the management of Village resources; and WHEREAS, the Tenth Amendment to the United States Constitution has affirmed, and the Supreme Court of the United States has recognized, the anti-commandeering principle of prohibiting the federal government from compelling state or local governments or their officials to administer or enforce federal regulatory programs, including civil immigration laws; and WHEREAS, the President and Board of Trustees of the Village (the “Corporate Authorities”) previously adopted Resolution No. 25065, the findings and contents of which are incorporated by reference into this paragraph, which affirmed the Village’s refusal to allow any expenditure of Village resources to assist the federal government in civil immigration enforcement operations; and WHEREAS, the Corporate Authorities desire to codify and formalize the contents of Resolution No. 25065 within the Villa Park Municipal Code to provide clarity, consistency, and guidance to Village officials, employees, and residents; and WHEREAS, the Corporate Authorities find that allowing the use of Village property for civil immigration enforcement has a negative impact on Village residents as it erodes trust, and discourages access to city services, including crime reporting, participation in community events, use of Village spaces, and participation in Village activities. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Villa Park, DuPage County, State of Illinois, as follows: Section 1: The facts and statements contained in the preambles to this Ordinance are found to Page 138 of 270 Ordinance No. _______ be true and correct and are hereby adopted as part of this Ordinance. Section 2: Section 1-110 (“Reserved”) of Chapter 1 (“General Provisions”) of the Villa Park Municipal Code is hereby amended by deleting the following stricken language and adding the underlined language to read, as follows: Sec. 1-110. – Reserved. Restricted Use of Village Property (a) Prohibition on Use of Village Property for Civil Immigration Enforcement (1) No Village-owned or Village-controlled property, including but not limited to buildings, parking areas, facilities, grounds, vehicles, or equipment, shall be made available or used for the purpose of planning, staging, assembling, mobilizing, deploying, or otherwise supporting civil immigration enforcement operations conducted by U.S. Immigration and Customs Enforcement (ICE) or any other federal agency acting in a civil immigration enforcement capacity. (2) Federal civil immigration enforcement actions shall only be allowed on Village-owned or Village-controlled property under the following conditions: (A) Federal civil immigration enforcement officers shall present a valid warrant, and present and distribute a copy of said warrant, or otherwise verify the existence of a valid warrant in accordance with standard law enforcement protocol, to the Villa Park Police Department prior to undertaking any enforcement actions. The employee presented with the warrant shall immediately contact the Chief of Police and the Village Manager. (B) Federal civil immigration enforcement officers shall remove face coverings and ensure continuous visibility of a badge issued by their respective agency. (C) Village staff shall document all interactions with federal civil immigration enforcement officers and report those interactions to the Village Manager. (b) Restricted Access Designations (1) Village-owned or Village-controlled property is designated as restricted, limited- access, or employee-only property as necessary to effectuate this policy, to preserve the uninterrupted delivery of Village services, to ensure the safety of Village employees and the public, and to maintain the Village’s neutrality with respect to federal civil immigration enforcement activities. (2) Village staff shall identify Village-owned or Village-controlled properties that either 2 Page 139 of 270 Ordinance No. _______ have been used or are likely to be used for the purpose of planning, staging, assembling, mobilizing, deploying or otherwise supporting civil immigration enforcement operations. (3) Signs shall be clearly and conspicuously posted on properties identified as having been used or likely to be used for the purpose of planning, staging, assembling, mobilizing, deploying or otherwise supporting civil immigration enforcement operations. The signs shall state: “This property is owned or controlled by the Village of Villa Park. It may not be used for civil immigration enforcement activities.” (c) Observed Violations (1) Any Village employee, official, or agent who observes or becomes aware of any attempted, suspected, or actual use of Village-owned or Village-controlled property for the purpose of planning, staging, assembling, mobilizing, deploying, or otherwise supporting civil immigration enforcement operations in violation of this Section shall report said activities immediately to their supervisor, who shall immediately report the information to the Village President and the Village Manager, or their respective designees. Reports, which may be made anonymously, shall be made immediately, however, if making a report at the time of observation would endanger the Village employee, official, or agent, or would endanger others, the report should be made as soon as practical after the danger subsides. (2) A Villa Park Police Department supervisor shall conduct an investigation into any reported violations of this Section in a timely manner to determine whether there is a basis to find that Village-owned or Village-controlled property is being used in violation of this Section. As necessary, the Village will seek a court order requiring federal civil immigration enforcement officers to vacate and/or to prohibit further entry onto the Village-owned or Village-controlled property if those individuals do not comply with the requirements of this Section. (3) The Village President and/or Village Manager, or their respective designees, shall document all attempted or actual violations of this Section and may coordinate with the Illinois Accounatability Commission, the DuPage County State’s Attorney’s Office, the Illinois Secretary of State, and the Illinois Attorney General’s Office to report and record violations of state and local laws. (4) Residents who witnessed or are victims of federal civil immigration enforcement activities in violation of this Section, or who otherwise witnessed or are victims of harassment by federal civil immigration enforcement officers, are encouraged to report those incidents to the Villa Park Police Department, the Village Manager, or the Village President, or their respective designees. 3 Page 140 of 270 Ordinance No. _______ (A) The Villa Park Police Department shall promptly acknowledge and shall conduct an investigation into any reported violations in a timely manner, pursuing charges as warranted by the investigation. (B) The Villa Park Police Department, in coordination with the Village Manager, shall draft and adopt procedures with clear timelines for review and outcomes, which shall be utilized when complaints are received regarding civil immigration enforcement. These procedures, which shall be enacted within 15 days of the creation of this Section, shall include and/or accomplish the following: (i) A process for making reports anonymously; (ii) Safeguards for keeping identifying information of witnesses and victims confidential and limiting access to complaint details; (iii) A process for witnesses and victims to participate in investigations and hearings safely; (iv) Safeguards to protect complainants from retaliation; and (v) Provision of access to support services for victims and witnesses, including immigration advocacy, translation services, and counseling. (5) Reports and/or complaints related to civil immigration enforcement will be kept confidential, and sensitive information shall not be shared with other agencies, to the extent allowed by federal and state law. (d) Interactions with the Public (1) Village employees, officials, or agents who witness federal civil immigration enforcement activities shall attempt to inform individuals of their rights, as long as doing so would not further endanger those individuals or the Village employees, officials, or agents. These rights include: (A) The right to request what agency the immigration officers represent and why the officers are taking them into custody. (B) The right to remain silent and not answer questions. (C) The right to show valid immigration documentation to immigration officers (such as a permanent resident card, employment authorization card, or certificate of naturalization). (D) The right to request to speak to an attorney. (E) The right to request an interpreter. (e) Agreements 4 Page 141 of 270 Ordinance No. _______ (1) No agreement, memorandum of understanding, license, permit, or temporary authorization shall be entered into or granted by the Village that would permit the use of Village-owned or Village-controlled property for civil immigration enforcement activities unless expressly approved by ordinance adopted by the Village Board. (f) Scope (1) Nothing in this Section shall be construed to prohibit cooperation with federal authorities when required by law, pursuant to a valid judicial warrant or court order, or in connection with the investigation or enforcement of violations of state or local criminal law. (2) Nothing in this Section shall be construed to guarantee the safety of any individual, nor shall this Section be construed to impose any duty of care, special relationship, or liability on the Village of Villa Park, its officials, employees, officers, or agents. (3) This Section shall be construed in conformity with the Illinois TRUST Act (5 ILCS 805/1, et seq.). In the event of a conflict between this Section and the Illinois TRUST Act, the Act shall control. Section 3: That if any section, paragraph, clause, or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. Section 4: That all ordinances, resolutions, motions, or orders in conflict with this Ordinance are hereby repealed to the extent of such conflict. Section 5: That this Ordinance shall be in full force and effect from and after its passage and approval as provided by law. [Intentionally Left Blank] 5 Page 142 of 270 Ordinance No. _______ ADOPTED THIS _____ DAY OF _______________, 2025, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED this ____ day of ____________, 2025 Approved this _____ day of ________________, 2026. ________________________________________ Kevin Patrick, Village President ATTESTED and filed in my office, this ____ day of ____________, 2026 Rolf Laukant, Clerk of the Village of Villa Park, DuPage County, Illinois 6 Page 143 of 270 TO: VILLAGE OF VILLA PARK BOARD OF TRUSTEES MIKE RIVAS, VILLAGE MANAGER FROM: TIM HOWE, DIRECTOR OF PARKS AND RECREATION DATE: DECEMBER 17, 2025 SUBJECT: SUGAR CREEK GOLF COURSE BUDGET RECOMMENDED ACTION: Approval of 2026 Sugar Creek golf course budget. BACKGROUND: Below is a summary of Sugar Creek golf course for 2025, as well as, the proposed 2026 budget. 2026 Sugar Creek Proposed Budget Summary – 9/23/25 Summary The 2026 budget will continue to focus on the sustainability of core services that have brought steady growth and stability over the past four years. Revenue from four areas - greens fees, cart rentals, driving range usage and the Jr. Golf Camp – comprise about 85% of overall revenues. Since the demand for golf continues to be strong (On a national level, 2025 play remains slightly ahead of last year’s record pace entering August), the primary emphasis is maximizing available tee times, renting golf carts, easier accessibility to driving range and a quality instructional program. 2026 Operating Revenues For the 2026 budget, Sugar Creek should expect to maintain similar rounds participation as the 1 Page 144 of 270  past three-year average. This calculation results in 27,000 rounds of golf on 159 playable days. For golf cart revenue, that equates to 18,090 rentals based on the current 67% ridership. Rates will increase for Driving Range Fees for medium and large size buckets. The last rate increase was in 2025 for Driving Range Fees. Sugar Creek will continue to be an outstanding value course within the nine-hole marketplace, especially with the newly restored creek and pond which only increases the overall value. Total operating revenue for the 2026 budget is $1,458,614-an increase of $80,4175 versus the 2025 budget. 2026 Operating Expenses On the expense side of operations, the most notable increases will come from wages and capital. Wages are anticipated to increase overall by $27,640 (5.8 %) compared to the 2025 budget because of adjustments resulting from annual increases and inflation. Full-time wage increases are budgeted based upon the district-wide implementation on an average of 4.95%. Total operating expense for the 2026 budget is $1,087,106-an increase of $29,691 versus the 2025 budget. 2026 Capital Expenses Capital purchases to increase by $159,700. For 2026, the maintenance department will continue executing the long-range equipment replacement plan with the purchase of a sweeper and dethatcher ($59,000). In 2025 we completed the repair of the west bridge and guard rails. In 2026, the central and east bridges will be repaired with estimated cost of around $162,000. The cart path from Hole #1 to west bridge will be resurfaced. In addition, engineering documents for clubhouse entrance for sidewalk, curbs and ADA improvements. Lastly, as detailed in the annual year-end financial report developed by Selden Fox auditors, Sugar Creek will continue to budget to repay the Elmhurst Park District and Village of Villa Park loans that have been made to the golf course. These are loans that were made during prior years when the annual debt payments were unable to be completely or partially covered from operations and from capital projects that were funded. There has been continued discussion within the park district and the Village of Villa Park to consider writing off the loans and forgiving the payments but that has yet to be determined. The amount budgeted to repay each entity is $50,000 – a total of $100,000 for 2026. 2 Page 145 of 270 2026 Overall Net Due to strong financial performance over the last 5 years, SCGC has built up its cash reserves to a level that allows flexibility in capital projects. As a result, the Overall Net for the 2026 Budget is - $49,192, an intentional spend down to complete essential capital projects in 2026. Total Capital Expense for the 2026 budget is$321,700-an increase of $159,700 versus 2025 budget Notable adjustments to revenues of 10% or more in the 2026 budget vs. 2025 • #3341 – Indoor Facility Rentals – Banquets – Budget $37,450 increase by $7,450 vs. 2025 based on full staffing to oversee rentals and increased inquiries. • #3430-1813- Driving Range Fees- Budget $231,192 increase by $50,276 credit card reader convenience, raising fees by $1 and less local competition. • #3600-1809 – Food Sales – Budget $13,268, increase $1,342 vs. 2025 calculated on 3- year average Total all revenues for the 2026 budget are projected at $1,459,614 Notable adjustments to Expenses of 10% or more in the 2026 budget vs. 2025 • #80-4001 – Full Time Wages – Budget $267,106 increase by $14,754 vs. 2025 for annual increases. • #80-5020 – Health Care – Budget $21,139 decrease by $12,026 vs. 2025 for anticipated employee selections. • #80-5040 – IMRF – Budget $13,614, increase by $5,169 vs. 2025 based on IMRF performance metrics. • #80- 5320– Occupational Health – Budget $1,676, increase by $200 vs. 2025 for increased cost of employee background checks. • #80 -5340 – Continuing Education – Budget $4,050, increase by $3,000 for expenses for alternating years of attendance at conferences. • #80-5380 – Mileage Reimbursement – Budget $1,500, decrease by $2,500 for shifting conference travel expenses to continuing education. • #80-5580-1815 – Banquet Equipment- Budget $2,000, decrease by $2,600 by removing linen rental • #80- 5602 – Cell phone- Budget $560, decrease by $440 based on employee phone choices. • #012-5050 – Business Insurance – Budget $24,792, increase by $8,229 based on PDRMA rates. • #016-5720 – Electricity – Budget $22,000, decrease by $7,000. • #015-5740 – Natural Gas- Budget $9,000, increase by $3,000 • #015-5760 – Water and Sewer- Budget $3,000, decrease by $1,000 • #016-5883 – Contract Services – Budget $8,450, increase by $1,518 vs. 2025. • #016-6020 – Building Repairs – Budget $3,000, decrease by 9,000 vs. 2025 for stair/ramp repairs. 3 Page 146 of 270  • #016-6060 – Plumbing System Repairs – Budget $2,500, decrease by $8,100 vs. 2025 for grease trap replacement. • #016-6340 – Equipment Repairs – Budget $7,000 increase by $4,000 vs. 2025. • #80- 7520– Chemicals – Budget $26,300, increase by $4,059 vs. 2025 for work on bunkers, mulch and native plantings. • #016-7040 – Custodial Supplies – Budget $1,900 increase by $200 vs. 2025. • #8910-6355 – SCGC Club House Improvements – Budget $37,100 increase by $37,100 vs. 2025. Includes engineering for entrance concrete and ADA plan. • #8910-6357 – SCGC Maintenance Shop Improvement – Budget $0, decrease by $25,000 vs. 2025 for feasibility study. • #8910-6358 – SCGC Grounds Improvement – Budget $225,600, increase by $145,600 vs. 2025. Includes bridge repair/guardrails ($162,000) and cart paving ($63,600). • #9910-Fund Transfer – EPD – Budget $50,000 for loan repayment. • #9921 – Fund Transfer – Village V.P. – Budget $50,000 for loan repayment. Total of all expenses including capital for the 2026 budget are projected at $1,508,806 Net surplus of all revenues less expenses for the 2026 budget - $ 49,192 Enclosed: Proposed 2026 Budget 2024 Audit 10- year Capital Improvement Plan October Income Statement 4 Page 147 of 270  ORDINANCE NO. ORDINANCE APPROVING THE ANNUAL BUDGET OF THE SUGAR CREEK GOLF COURSE FOR THE CALENDAR YEAR 2026 WHEREAS, the Village of Villa Park (the "Village") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Sugar Creek Golf Course Administrative Board has approved the proposed Sugar Creek Golf Course Budget for Calendar Year 2026; and WHEREAS, the President and Board of Trustees have the authority pursuant to the intergovernmental agreement between the Village and the Elmhurst Park District to approve the budget of the Sugar Creek Golf Course. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Villa Park, DuPage County, State of Illinois, as follows: Section 1: that the Annual Budget for Calendar Year 2026, attached hereto and made a part hereof by reference as Exhibit A, for the Sugar Creek Golf Course be and is hereby approved. Section 2: This Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED this ____ day of January, 2026, pursuant to a roll call vote as follows: AYES; NAYS: ABSENT: APPROVED this _____ day of January, 2026. _____________________________ Village President Attest: Village Clerk Page 148 of 270  Exhibit A Sugar Creek Golf Course 2026 Proposed Budget Page 149 of 270  GOLF FUND 2026 Sugar Creek Budget - 2026 FUND: 80 Amended 2025 Y-E Proj. Actual Budget Budget Actual Budget Actual Budget 1/1 - 8/31/25 Actual Budget Budget Var. Notes/Assumptions for 2026 2022 2022 2022 2023 2023 2024 2024 & 9/1 - 12/31/24 2025 2026 2026 vs. 2025 Total Rounds - Jan - Dec. 24,753 26,500 24,000 24,172 25,500 31,418 27,000 32,000 27,000 27,000 0 REVENUE 0 3030 Grants 28,608 - - - - - - - - 0 3030-6353 Grants-SCGC Creek Restoration 264,659 - - 360,206 - 41,375 - - - 0 3200-1813 Driving Range Classes 22,851 15,000 22,000 24,226 20,000 18,612 23,144 22,261 25,400 25,920 520 3200-1816 Junior Golf Camp 101,016 100,960 100,960 93,365 107,550 74,046 94,400 103,415 98,620 104,660 6,040 Program increase $5 ; last in 2023 3200-1818 Private Lessons 1,950 500 500 2,535 500 3,055 1,625 4,140 1,625 1,958 333 3300-1802 Riding Cart Rental 161,870 150,000 158,200 184,030 193,545 185,792 207,900 200,552 217,080 217,080 0 3300-1803 Golf Club Rental - 480 480 - 480 - - - - 0 Operating Revenue 3341 Indoor Facility Rentals - Banquets 34,705 16,000 24,000 26,725 30,000 31,250 26,000 32,800 30,000 37,450 7,450 Increased inquiries/full staffing 3341-1804 Employee Housing - Rental House 1,300 - - - - - - - 0 3430 Daily Use Fees/Greens Fees 539,667 579,025 524,025 615,164 618,375 719,769 654,750 744,773 681,750 695,250 13,500 3 year avg 3430-1813 Driving Range Daily Use 149,653 135,000 151,000 172,370 162,850 183,556 166,706 257,552 180,916 231,192 50,276 $1 - rate increase; last in 2025 3440 Over/Short 53 3600-1807 Pro-Shop Sales 28,238 30,000 30,000 31,298 30,000 35,152 30,000 36,815 35,000 34,850 (150) 3600-1808 Beer / Wine Sales 60,768 62,199 62,199 62,875 75,000 59,243 61,000 61,106 61,547 61,696 149 3600-1809 Food Sales 11,081 10,000 10,000 12,692 13,750 13,110 10,604 13,025 11,926 13,268 1,342 3 year avg 3600-1810 Soft Drink Sales 21,572 18,000 18,000 19,615 27,500 21,678 20,058 21,891 20,562 21,098 536 3600-1814 Liquor Sales 13,732 18,000 18,000 12,076 19,375 12,500 14,075 18,364 13,770 14,192 422 3900 Transfers In - - 368,344 - 672,516 - - - - 0 3930 Sale of Asset-Unrestricted 2,650 - 2,650 - - - - - 0 3931 Sale of Asset-Restricted 116,069 200,000 303,340 - - - - - 0 3960 Interest Income 312 - - 275 500 660 523 926 600 1,000 400 3970 Insurance Claim Reimbursements 13,001 - 13,001 23,618 - 22,155 - 617 - - 0 3990 Miscellaneous 4,740 - - 193 - 113 - - - - 0 TOTAL OPERATING REVENUE 1,148,403 1,135,164 1,119,364 1,119,364 1,298,925 1,399,191 1,310,262 1,516,694 1,378,197 1,458,614 80,417 TOTAL OVERALL REVENUE 1,578,442 1,335,164 1,806,699 1,806,699 1,971,941 1,422,119 1,310,462 1,518,237 1,378,797 1,459,614 80,817 (Incl. interest/transfers) EXPENDITURES SALARIES & WAGES 4001 Full-time Staff 242,375 224,346 224,346 224,346 234,235 203,630 244,694 236,814 252,352 267,106 14,754 Annual increase 4240 Operations Staff 83,482 82,840 82,840 82,840 99,096 105,767 104,237 107,622 114,239 123,025 8,786 Annual increase 4280-1805 Program Staff 47,784 42,324 42,324 42,324 45,851 64,745 49,378 58,963 53,787 55,943 2,156 Operating Expense 4280-1809 Program Staff - 1,296 1,296 1,296 - - - - - 0 4280-1811 Administrative Staff 330 330 330 330 330 440 330 248 330 330 0 4280-1813 Driving Range Staff 6,847 12,108 8,108 8,108 13,117 9,677 14,126 12,545 15,387 16,006 619 4280-1814 Bar Staff 7,764 3,792 3,792 3,792 7,202 9,644 12,936 8,716 14,091 14,662 571 4280-1816 Junior Golf Staff 17,988 15,000 18,000 18,000 15,000 18,239 15,000 28,302 18,666 19,420 754 4280-1817 Utility/Cleaning 1,566 5,000 5,000 5,000 - - - - - - 0 4280-1818 Private Lessons - 375 375 375 375 - 1,219 - - - 0 016-4240 Operations Staff - - - - 5,166 15 3,735 - 3,800 3,800 0 SUBTOTAL SALARIES & WAGES 408,136 387,411 386,411 386,411 420,372 424,227 445,655 453,209 472,652 500,292 27,640 1 Page 150 of 270  Amended 2025 Y-E Proj. Actual Budget Budget Actual Budget Actual Budget 1/1 - 8/31/25 Actual Budget Budget Var. Notes/Assumptions for 2026 2022 2022 2022 2023 2023 2024 2024 & 9/1 - 12/31/24 2025 2026 2026 vs. 2025 EXPENDITURES SERVICES 5020 Health Care Expenses 11,794 12,042 12,042 12,042 $ 12,063 $ 10,722 $ 12,772 16,037.63 $ 33,165 21,139 (12,026) Budget assumption for employee elections 5040 IMRF 8,539 25,918 25,918 (36,555) 17,018 72,020 13,614 74,004.04 18,783 18,720 (63) 5060 FICA 31,397 29,729 29,729 26,061 32,158 24,150 33,807 24,374.65 35,867 37,982 2,115 5101 Attorney's Fees - - - - - - - - 0 5102 Consulting Fees - - - - - - - - 0 5102-6353 Consulting Fees-Creek Restoration 4,500 - 4,500 4,500 - - - - 0 5190 Bad Debt Expense - - - - - - - - 0 5300 Dues 1,930 1,755 1,755 2,699 1,755 2,762 3,975 3,610.94 4,000 2,320 (1,680) Cancelled or reduced dues 5310 Books & Subscriptions - - - - - - - - 0 014-5320 Occupational Health 2,099 2,060 2,060 716 1,144 1,039 1,476 1,122.00 1,676 1,786 110 5340 Cont Ed & Related Travel/Lodging 177 1,011 1,011 529 1,011 2,952 1,050 118.30 1,050 4,050 3,000 Change where conference expenses coded 5380 Mileage Reimbursement 3,009 2,000 2,000 3,018 2,000 1,200 5,000 1,199.90 4,000 1,500 (2,500) Change where conference expenses coded 5500 Ads & Notices 273 500 500 - 500 330 500 165.00 500 500 0 5520 License & Permits 1,388 1,390 1,390 735 1,390 1,298 1,390 1,434.00 1,500 1,500 0 5540 Postage & Shipping - - - - - - - - 0 5560 Printing - - - - - - - - 0 5580 Equipment Rentals 8,420 31,810 36,810 1,833 35,310 1,108 50,070 423.00 50,070 50,070 0 Operating Expense 5580-1815 Banquet Equipment 2,992 2,500 2,500 3,334 4,600 3,771 4,600 2,117.77 4,600 2,000 (2,600) Cxled linen service 5601 Telephone 216 215 215 215 216 199 348 204.96 187 200 13 5602 Cell Phones 754 1,258 1,258 1,258 957 511 570 528.92 1,000 560 (440) 5603 Cellular & Paging - - - - - - - - 0 5780 Cable Services 2,665 2,160 2,160 2,160 2,160 2,865 3,000 3,460.71 3,000 3,750 750 Increasing rates 5881 Computer & Hardware Services - 5,000 5,000 5,000 - - 0.00 - - 0 5883 Contract Services 18,315 12,580 12,580 12,580 12,080 5,703 8,800 9,059.19 35,588 35,588 0 5900 Public Relations - - - - - - - - 0 5960 Employee Relations - - - - - - - 150 150 012-5050 Business Insurance 12,622 12,921 12,921 12,921 15,298 15,000 16,851 16,493 24,792 8,299 Calculation based on operating expenses 012-5160 Audit Expense 5,100 5,500 5,500 5,500 6,000 6,043 6,000 6,200 6,400 200 012-5180 Finance / Bank Charges 36,152 35,200 35,200 35,200 44,200 39,220 49,200 45,375.50 45,200 44,700 (500) 016-5060 FICA - - - - - - 286 291 291 0 016-5500 Ads & Notices - - - - - - 300 100 100 0 016-5520 License & Permits - - - - - - - 15 15 0 016-5580 Equipment Rentals - - - - - - 500 150 150 0 016-5650 Alarm Expenses 1,976 2,608 2,608 2,608 3,000 5,430 3,200 2,981.61 4,193 3,900 (293) 016-5720 Electricity 11,665 15,600 15,600 15,600 15,000 23,625 18,000 21,854.30 29,000 22,000 (7,000) 016-5740 Natural Gas 5,914 4,800 4,800 4,800 7,000 4,834 6,000 6,465.60 6,000 9,000 3,000 016-5760 Water & Sewer 4,189 5,000 5,000 5,000 5,000 3,888 4,000 3,387.37 4,000 3,000 (1,000) 016-5882 Custodial Maintenance - - - - 5,500 12,023 25,200 20,651.31 26,200 25,200 (1,000) 016-5883 Contract Services - - - - 6,260 6,558 8,490 7,044.72 6,932 8,450 1,518 SUBTOTAL SERVICES 176,086 213,557 223,057 223,057 231,620 223,773 278,999 253,966 339,760 329,813 (9,947) 2 Page 151 of 270  Amended 2025 Y-E Proj. Actual Budget Budget Actual Budget Actual Budget 1/1 - 8/31/25 Actual Budget Budget Var. Notes/Assumptions for 2026 2022 2022 2022 2023 2023 2024 2024 & 9/1 - 12/31/24 2025 2026 2026 vs. 2025 EXPENDITURES REPAIRS 6020 Building Repairs 16,781 13,000 24,000 24,000 20,000 30,855 20,000 0.00 20,000 20,000 0 Operating Expense 6060 Plumbing Systems Repairs 3,075 4,600 4,600 4,600 2,600 2,901 2,900 2,901.33 2,900 3,200 300 6200 Vehicle Repairs 187 1,000 1,000 1,000 4,000 431 4,000 5,689.16 4,000 7,000 3,000 Increased age of carts 016-6020 Building Repairs 3,630 - - - 4,500 4,500 5,500 7,485.00 12,000 3,000 (9,000) Stair/ramp repairs completed in 2024 016-6060 Plumbing Systems Repairs - - - - 1,500 4,440 3,355 1,500.00 10,600 2,500 (8,100) Replace Grease Trap completed in 2025 016-6340 Equipment Repairs 877 - - - 1,500 4,203 3,000 0.00 3,000 7,000 4,000 016-6500 Electrical Repairs - - - - 750 1,058 750 0.00 1,000 1,000 0 SUBTOTAL REPAIRS 24,550 18,600 29,600 29,600 34,850 48,388 39,505 17,575 53,500 43,700 (9,800) EXPENDITURES SUPPLIES 7001 Office Supplies 782 1,000 1,000 1,000 1,000 141 1,000 949.61 1,000 1,000 0 7020 Equipment & Furniture 12,502 17,500 17,500 17,500 17,500 4,730 5,000 3,300.00 5,000 5,000 0 7070 Grounds Supplies 32,043 32,636 32,636 32,636 33,576 31,582 33,576 37,089.51 38,576 40,776 2,200 7090 Buildings Supplies 10,922 5,950 5,950 5,950 - 10,973 7,450 5,707.70 10,450 10,450 0 7100 Fuel 13,433 8,132 13,132 13,132 12,800 14,961 11,700 13,125.72 12,750 12,200 (550) 7140 Vehicle Parts 17,517 18,595 18,595 18,595 17,595 18,870 17,595 17,534.86 18,795 20,295 1,500 Operating Expense 7520 Chemicals 18,829 22,359 22,359 22,359 22,241 26,242 22,241 23,507.59 22,241 26,300 4,059 Rising costs due to inflation 7600 Program Supplies 3,109 3,000 3,000 3,000 3,000 3,166 3,000 3,896.75 3,000 3,000 0 7600-1813 Driving Range Supplies 21,812 16,000 23,000 23,000 18,000 12,203 18,000 20,144.95 18,000 18,000 0 7620-1807 Pro Shop Merchandise 21,690 22,500 22,500 22,500 22,500 21,614 22,500 23,031.99 22,500 22,500 0 7620-1812 Concessions Merchandise 35,999 43,280 37,280 37,280 43,280 37,479 43,280 39,105.27 43,280 43,280 0 7680 Uniforms 683 2,000 2,000 2,000 2,000 40 2,000 1,617.07 2,000 2,000 0 7700 First Aid 361 500 500 500 500 138 500 282.09 500 500 0 016-7020 Equipment & Furniture - - - - 350 - 350 0.00 350 350 0 016-7040 Custodial Supplies 648 1,000 1,000 1,000 1,300 1,393 1,300 742.20 1,700 1,900 200 016-7090 Building Supplies - - - - 3,500 4,019 3,500 8,402.65 5,750 5,750 0 SUBTOTAL SUPPLIES 190,330 194,452 200,452 200,452 199,142 187,551 192,992 198,438 205,892 213,301 7,409 3 Page 152 of 270  Amended 2025 Y-E Proj. Actual Budget Budget Actual Budget Actual Budget 1/1 - 8/31/25 Actual Budget Budget Var. Notes/Assumptions for 2026 2022 2022 2022 2023 2023 2024 2024 & 9/1 - 12/31/24 2025 2026 2026 vs. 2025 EXPENDITURES FIXED CHARGES AND OBLIGATIONS 8910 Capital Purchases - 244,000 - 212 - - - - - - 8910-6353 SCGC Creek Restoration 80,116 - 552,516 621,802 672,516 129,098 - - - - 0 8910-6354 SCGC Grounds Equipment 133,209 - 229,645 56,759 56,759 49,961 106,759 58,027 57,000 59,000 2,000 Sweeper/Dethatcher 8910-6355 SCGC Club House Improvements - - - 41,029 60,000 56,326 60,000 - - 37,100 37,100 Engineering for Clubhouse Entrance 8910-6356 SCGC Club House Equipment - - - - - - - - - - 0 8910-6357 SCGC Maint Shop Improvements - - - - - 24,987 - 14,940 25,000 - (25,000) 8910-6358 SCGC Grounds Improvements - - 30,000 30,000 - 16,500 32,000 79,750 80,000 225,600 145,600 Bridge Repair/Guardrails/Cart Path 8910-6368 SCGC Driving Range Improvements - - - - 15,000 - - - - - 0 8931 Depreciation - Land Improvements 64,150 - - 124,477 - 114,842 - - - - 0 8932 Depreciation - Buildings 35,391 - - 33,879 - 35,176 - - - - 0 8933 Depreciation - Machinery 28,965 - - 42,562 - 59,743 - - - - 0 8940 Amortization Expense - - - - - - - - - - 0 8941 Amortization - Rights of Use Assets 34,332 - - 23,842 - 38,419 - - - - 0 9910 Fund Transfers-EPD Debt 3,038 104,288 104,288 - 50,000 - 50,000 - 50,000 50,000 0 9911 Intergovernmental Loan Repayment - - - - - - - - - 50,000 50,000 GL Change, used to be 9921 9921 Int Exp - Install Contract-VP Debt 29,948 121,463 121,463 98,778 50,000 106,376 50,000 - 50,000 - (50,000) GL Change, now using 9911 9927 Int Exp - Lease Liabilities 1,044 - - 702 - 4,539 - - - - 0 9929 Int Exp - Intergovernmental Loan - - - - - - - - - - 0 SUBTOTAL FIXED CHARGES 410,193 225,751 1,037,912 1,073,829 904,275 635,967 298,759 152,717 262,000 421,700 159,700 TOTAL REVENUE 1,578,442 1,335,164 1,806,699 1,806,699 1,971,941 1,332,813 1,310,462 1,518,237 1,378,797 1,459,614 80,817 TOTAL EXPENDITURES 995,970 1,283,771 1,877,432 1,877,432 1,790,259 1,281,713 1,255,910 1,075,906 1,333,804 1,508,806 175,002 TOTAL BUDGET NET 582,472 51,393 (70,733) (70,733) 181,682 51,100 54,552 442,331 44,993 (49,192) (94,185) 4 Page 153 of 270  LAST PROJECTED BASE COST BASE COST FISCAL COMPOUNDING INFLATION RATE OF: 6% TOTAL PROJECT NAME REPLACED REPLACEMENT YEAR ESTIMATE OBTAINED IN ESTIMATE* YEAR 2026 2027 2028 2029 2030 2031-2035 (2026-2035) Sugar Creek - Sweeper/Dethatcher Replacement 2000 2026 2025 $ 59,000 FY26 $ 59,000 $ - $ - $ - $ - $ - $ 59,000 Sugar Creek - Path - Remove & Replace: #1 Fairway to 2003 2026 2023 $ 67,000 FY26 $ 63,600 $ - $ - $ - $ - $ - $ 67,000 Maintenance Bridge Sugar Creek - EAST Bridge Repairs 2026 2025 $ 120,000 FY26 $ 78,000 $ - $ - $ - $ - $ - $ 120,000 Sugar Creek - EAST & CENTRAL Bridge Repairs, 2026 2025 $ 42,000 FY26 $ 84,000 $ - $ - $ - $ - $ - $ 42,000 Hand/Guardrail installation Sugar Creek Clubhouse Sidewalk and Curb Replacement 2005 2027 2025 $ 37,100 FY26 $ 37,100 $ 102,000 Engineering Sugar Creek - Rough Mower Replacement 2010 2027 2025 $ 66,000 FY27 $ - $ 69,960 $ - $ - $ - $ - $ 69,960 Sugar Creek - Path Section 1 #5 tee to #6 fairway (8,800 SF) - 2003 2027 2023 $ 109,000 FY27 $ - $ 115,540 $ - $ - $ - $ - $ 115,540 Remove & Replace Sugar Creek - Path section 2 #9 fairway to #3 tee fairway 2003 2027 2023 $ 74,000 FY27 $ - $ 78,440 $ - $ - $ - $ - $ 78,440 (6,000 SF) - Remove & Replace Sugar Creek - Path Section 3 #3 fairway to #4 fairway (4,100 2003 2027 2023 $ 51,000 FY27 $ - $ 54,060 $ - $ - $ - $ - $ 54,060 SF) - Remove & Replace Sugar Creek Clubhouse - ground level concrete repairs for 2003 2028 2023 $ 52,000 FY28 $ - $ - $ 58,427 $ - $ - $ - $ 58,427 ADA compliance Sugar Creek - Bunker Sand Replacement (10-year 2013 2028 2022 $ 53,000 FY28 $ - $ - $ 59,551 $ - $ - $ - $ 59,551 Maintenance) Sugar Creek - Driving Range - Netting Replacement (with 10- 2019 2028 2024 $ 298,000 FY28 $ - $ - $ 334,833 $ - $ - $ - $ 334,833 year Net) Sugar Creek - Paths Section 4 - Paths from access gate on Van Buren to #7 Fairway. Upgrade to 12' wide thickened for 2003 2028 2023 $ 119,000 FY28 $ - $ - $ 133,708 $ - $ - $ - $ 133,708 heavy vehicle access (7,060 SF) Remove & Replace Sugar Creek - Greens Mower Replacement 2017 2028 2025 $ 65,000 FY28 $ - $ - $ 73,034 $ - $ - $ - $ 73,034 Sugar Creek Clubhouse - Steps and Ramp Handrail Replacement with ground level concrete repairs for ADA 2003 2024 $ 42,000 FY28 $ - $ - $ 47,191 $ - $ - $ - $ 47,191 compliance - Engineering Sugar Creek Clubhouse- Rebuild Entrance Fencing 2004 2029 2025 $ 42,000 FY29 $ - $ - $ - $ 50,023 $ - $ - $ 50,023 Sugar Creek - Tractor Replacement 1995 2029 2025 $ 60,000 FY29 $ - $ - $ - $ 71,461 $ - $ - $ 71,461 Sugar Creek - Path section 5 Maintenance Bridge to #3 tee 2003 2029 2023 $ 129,000 FY29 $ - $ - $ - $ 153,641 $ - $ - $ 153,641 circle (10,500 SF) - Remove & Replace Sugar Creek - Reconfigure Paving at Cart Corral, pave access path, and add fence and gates for secured cart storage 2029 2023 $ 70,000 FY29 $ - $ - $ - $ 83,371 $ - $ - $ 83,371 (3,500 SF) Sugar Creek - Sand Rake, Fertilizer Spreader, Brush 2010 2030 2025 $ 60,000 FY30 $ - $ - $ - $ - $ 75,749 $ - $ 75,749 Sugar Creek Clubhouse - Steps and Ramp Handrail 2003 2034 2023 $ 87,000 FY31-35 $ - $ - $ - $ - $ - $ 116,426 $ 116,426 Replacement for ADA compliance Page 154 of 270  LAST PROJECTED BASE COST BASE COST FISCAL COMPOUNDING INFLATION RATE OF: 6% TOTAL PROJECT NAME REPLACED REPLACEMENT YEAR ESTIMATE OBTAINED IN ESTIMATE* YEAR 2026 2027 2028 2029 2030 2031-2035 (2026-2035) Sugar Creek - Maintenance Equipment Replacement 2022 $ 298,000 FY31-35 $ - $ - $ - $ - $ - $ 398,791 $ 398,791 (Future) Sugar Creek - Drainage Improvement Plan Implementation 2022 $ 299,000 FY31-35 $ - $ - $ - $ - $ - $ 400,129 $ 400,129 (Total 8,700 ft.) Sugar Creek - Irrigation System (Excluding Pump Station) 1996 2022 $ 477,000 FY31-35 $ - $ - $ - $ - $ - $ 638,334 $ 638,334 Replacement Sugar Creek - Irrigation Pump System and Building 1975 2022 $ 297,754 FY31-35 $ - $ - $ - $ - $ - $ 398,462 $ 398,462 Replacement Sugar Creek - Driving Range Irrigation Replacement and Add 2003 2022 $ 60,000 FY31-35 $ - $ - $ - $ - $ - $ 80,294 $ 80,294 New Irrigation Sugar Creek - Irrigation Electronics (out of Floodplain) 1996 2025 $ 30,000 FY31-35 $ - $ - $ - $ - $ - $ 40,147 $ 40,147 Relocation Sugar Creek - Driving Range Garage Replacement 2005 2022 $ 112,000 FY31-35 $ - $ - $ - $ - $ - $ 149,881 $ 149,881 Sugar Creek - Tee Leveling and Renovation 2003 2025 $ 155,000 FY31-35 $ - $ - $ - $ - $ - $ 207,425 $ 207,425 Sugar Creek - Forward Tee Construction (Add Forward Tees 2025 $ 38,000 FY31-35 $ - $ - $ - $ - $ - $ 50,853 $ 50,853 on 1, 4, 6, and 7) Sugar Creek - Irrigation and Pumpstation Consultant 1996 2025 $ 36,000 FY31-35 $ - $ - $ - $ - $ - $ 48,176 $ 48,176 Sugar Creek Maintenance Facility -A & E (EEP) N/A 2024 $ 142,957 FY26 $ 151,534 $ - $ - $ - $ - $ 151,534 Sugar Creek Maintenance Facility - Redevelopment Demo N/A 2024 $ 1,429,569 FY27 $ - $ 1,515,343 $ - $ - $ - $ - $ 1,515,343 and Rebuild Facility (EEP) Sugar Creek Maintenance Facility -Feasibility Study (EEP) N/A 2025 2025 $ 25,000 FY36+ $ - $ - $ - $ - $ - $ - $ - $ 321,700 $ 1,984,877 $ 706,744 $ 358,496 $ 75,749 $ 2,528,917 $ 5,924,793 Page 155 of 270  SCGC Income Statement Period 10 -October 2025 PREV 2025 YTD BALANCE YEAR % AMENDED YTD BALANCE AVAILABLE % BDGT YTD BALANCE DIFF 10/31/2025 BDGT GL NUMBER PROJECT DESCRIPTION BUDGET 10/31/2025 BALANCE USED 10/31/2024 10/31/2024 USED EXPLANATION 80-000-3030-6353 GRANTS-CAPITAL 0.00 0.00 0.00 0.00 41,375.06 (41,375.06) 0.00 Restoration Project GRANTS 0.00 0.00 0.00 0.00 41,375.06 (41,375.06) 100.00 PROGRAMS 80-000-3200-1813 DRIVING RANGE INSTRUCTION 25,400.00 22,812.52 2,587.48 89.81 18,612.45 4,200.07 80.42 80-000-3200-1816 JR GOLF CAMP 98,620.00 103,415.00 (4,795.00) 104.86 74,046.46 29,368.54 78.44 Change in Greens Fee Transfer 80-000-3200-1818 PRIVATE LESSONS 1,625.00 3,080.00 (1,455.00) 189.54 2,970.00 110.00 182.77 80-000-3210 WITHDRAWAL REFUND FEE 0.00 5.00 (5.00) 100.00 55.00 (50.00) 0.00 PROGRAMS 125,645.00 129,312.52 (3,667.52) 102.92 95,683.91 33,628.61 80.29 RENTALS 80-000-3300-1802 CLUB CART RENTAL 217,080.00 202,521.99 14,558.01 93.29 180,468.00 22,053.99 86.81 Returned Cart Rental to online booking 80-000-3341 INDOOR FACILITY RENTAL 30,000.00 33,550.00 (3,550.00) 111.83 27,400.00 6,150.00 105.38 RENTALS 247,080.00 236,071.99 11,008.01 95.54 207,868.00 28,203.99 88.87 DAILY USE AND PUNCH PASSES 80-000-3430 DAILY USE FEES 681,750.00 706,633.37 (24,883.37) 103.65 679,510.54 27,122.83 103.78 Good weather streak & demand 80-000-3430-1813 DRIVING RANGE 180,916.00 296,799.00 (115,883.00) 164.05 177,364.00 119,435.00 106.39 Range opened earlier 80-000-3440 OVER/SHORT 0.00 564.42 (564.42) 100.00 56.75 507.67 0.00 DAILY USE AND PUNCH PASSES 862,666.00 1,003,996.79 (141,330.79) 116.38 856,931.29 147,065.50 104.32 MERCHANDISE 80-000-3600-1807 PRO SHOP 35,000.00 37,993.86 (2,993.86) 108.55 33,704.80 4,289.06 112.35 80-000-3600-1808 BEER/WINE SALES 61,548.00 62,811.39 (1,263.39) 102.05 57,207.77 5,603.62 93.78 80-000-3600-1809 FOOD SALES 11,926.00 13,222.49 (1,296.49) 110.87 12,087.46 1,135.03 113.99 80-000-3600-1810 SOFT DRINK SALES 20,562.00 22,435.47 (1,873.47) 109.11 21,119.34 1,316.13 105.29 80-000-3600-1814 LIQUOR SALES 13,770.00 20,506.33 (6,736.33) 148.92 11,118.58 9,387.75 79.00 Expanded canned cocktail offerings MERCHANDISE 142,806.00 156,969.54 (14,163.54) 109.92 135,237.95 21,731.59 99.63 INTEREST 80-000-3960 INTEREST INCOME 600.00 909.93 (309.93) 151.66 505.59 404.34 252.80 INTEREST 600.00 909.93 (309.93) 151.66 505.59 404.34 252.80 INSURANCE CLAIM REIMBURSEMENTS 80-000-3970 INSURANCE CLAIM REIMBURSEMENTS 0.00 617.26 (617.26) 100.00 22,155.00 (21,537.74) 0.00 Driving Range Net Repair in 2024 INSURANCE CLAIM REIMBURSEMENTS 0.00 617.26 (617.26) 100.00 22,155.00 (21,537.74) 100.00 TOTAL REVENUES 1,378,797.00 1,527,878.03 (149,081.03) 110.81 1,359,756.80 168,121.23 103.76 Page 1 Page 156 of 270  PREV 2025 YTD BALANCE YEAR % AMENDED YTD BALANCE AVAILABLE % BDGT YTD BALANCE DIFF 10/31/2025 BDGT GL NUMBER PROJECT DESCRIPTION BUDGET 10/31/2025 BALANCE USED 10/31/2024 10/31/2024 USED EXPLANATION FULL-TIME SALARY 80-000-4001 FULL-TIME EMPLOYEES SALARY & WAGES 252,352.00 165,614.30 86,737.70 65.63 149,009.92 16,604.38 60.90 Full staffing compared with 2024 FULL-TIME SALARY 252,352.00 165,614.30 86,737.70 65.63 149,009.92 16,604.38 60.90 PART-TIME WAGES 80-000-4240 OPERATIONS STAFF WAGES 114,239.00 89,273.73 24,965.27 78.15 91,068.13 (1,794.40) 87.37 80-000-4280-1805 GUEST SERVICES 53,787.00 57,020.71 (3,233.71) 106.01 59,298.04 (2,277.33) 120.09 80-000-4280-1811 ADMINISTRATIVE STAFF 330.00 275.00 55.00 83.33 275.00 0.00 83.33 80-000-4280-1813 DRIVING RANGE 15,387.00 12,708.44 2,678.56 82.59 8,895.59 3,812.85 62.97 80-000-4280-1814 LIQUOR SALES 14,091.00 9,415.43 4,675.57 66.82 8,318.78 1,096.65 64.31 80-000-4280-1816 JR GOLF CAMP 18,666.00 16,815.90 1,850.10 90.09 18,238.50 (1,422.60) 121.59 80-000-4280-1818 PRIVATE LESSONS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 80-016-4240 OPERATIONS STAFF WAGES 3,800.00 0.00 3,800.00 0.00 0.00 0.00 0.00 PART-TIME WAGES 220,300.00 185,509.21 34,790.79 84.21 186,094.04 (584.83) 92.60 INSURANCE 80-000-5020 HEALTH CARE EXPENSES 35,953.00 17,307.78 18,645.22 48.14 10,260.77 7,047.01 80.34 Clubhouse Supervisor Hire 80-012-5050 BUSINESS INSURANCE 16,493.00 8,048.24 8,444.76 48.80 8,356.26 (308.02) 49.59 INSURANCE 52,446.00 25,356.02 27,089.98 48.35 18,617.03 6,738.99 62.85 IMRF 80-000-5040 ILLINOIS MUNICIPAL RETIREMENT FUND 18,783.00 13,473.64 5,309.36 71.73 10,504.22 2,969.42 77.16 IMRF 18,783.00 13,473.64 5,309.36 71.73 10,504.22 2,969.42 77.16 FICA 80-000-5060 FICA-EMPLOYER PORTION 35,867.00 20,052.93 15,814.07 55.91 19,103.40 949.53 56.51 80-000-5060-1805 GUEST SERVICES 0.00 4,372.39 (4,372.39) 100.00 4,536.27 (163.88) 0.00 80-000-5060-1811 ADMINISTRATIVE STAFF 0.00 25.25 (25.25) 100.00 21.04 4.21 0.00 80-000-5060-1813 DRIVING RANGE 0.00 976.14 (976.14) 100.00 680.52 295.62 0.00 80-000-5060-1814 LIQUOR SALES 0.00 1,288.33 (1,288.33) 100.00 1,060.41 227.92 0.00 80-000-5060-1816 JR GOLF STAFF 0.00 1,286.46 (1,286.46) 100.00 1,395.26 (108.80) 0.00 80-016-5060 FICA-EMPLOYER PORTION 291.00 0.00 291.00 0.00 0.00 0.00 0.00 FICA 36,158.00 28,001.50 8,156.50 77.44 26,796.90 1,204.60 78.60 ATTORNEY AND CONSULTING 80-000-5102 CONSULTING SERVICES 0.00 6,029.50 (6,029.50) 100.00 0.00 6,029.50 0.00 Creek Restoration Work 80-012-5160 AUDITING SERVICES 6,200.00 6,200.00 0.00 100.00 6,000.00 200.00 100.00 ATTORNEY AND CONSULTING 6,200.00 12,229.50 (6,029.50) 197.25 6,000.00 6,229.50 100.00 SERVICES 80-000-5300 DUES 4,000.00 1,734.02 2,265.98 43.35 1,672.14 61.88 42.07 80-000-5320 OCCUPATIONAL HEALTH 1,676.00 872.00 804.00 52.03 789.00 83.00 53.46 80-000-5340 CONT ED & RELATED TRAVEL/LODGING 1,050.00 118.30 931.70 11.27 2,952.45 (2,834.15) 281.19 80-000-5380 MILEAGE REIMBURSEMENT 4,000.00 1,015.30 2,984.70 25.38 1,015.30 0.00 20.31 80-000-5500 ADS & NOTICES 500.00 165.00 335.00 33.00 330.00 (165.00) 66.00 80-000-5520 LICENSES & PERMITS 1,500.00 1,434.00 66.00 95.60 1,298.00 136.00 93.38 Page 2 Page 157 of 270  PREV 2025 YTD BALANCE YEAR % AMENDED YTD BALANCE AVAILABLE % BDGT YTD BALANCE DIFF 10/31/2025 BDGT GL NUMBER PROJECT DESCRIPTION BUDGET 10/31/2025 BALANCE USED 10/31/2024 10/31/2024 USED EXPLANATION 80-000-5580 EQUIPMENT RENTAL 50,070.00 45,320.00 4,750.00 90.51 46,308.30 (988.30) 92.49 80-000-5580-1815 EQUIPMENT RENTAL 4,600.00 393.60 4,206.40 8.56 2,818.50 (2,424.90) 61.27 80-000-5883 CONTRACT SERVICES 35,588.00 8,811.99 26,776.01 24.76 2,912.05 5,899.94 33.09 80-000-5960 EMPLOYEE RELATIONS 0.00 0.00 0.00 0.00 810.00 (810.00) 0.00 80-012-5180 FINANCE/BANK FEES 45,200.00 47,768.37 (2,568.37) 105.68 38,332.29 9,436.08 77.91 Increased fees and more transactions 80-016-5500 ADS & NOTICES 100.00 0.00 100.00 0.00 0.00 0.00 0.00 80-016-5520 LICENSES & PERMITS 15.00 0.00 15.00 0.00 0.00 0.00 0.00 80-016-5580 EQUIPMENT RENTAL 150.00 0.00 150.00 0.00 0.00 0.00 0.00 80-016-5882 CUSTODIAL MAINTENANCE 26,200.00 19,251.01 6,948.99 73.48 14,229.34 5,021.67 56.47 80-016-5883 CONTRACT SERVICES 6,932.00 4,714.43 2,217.57 68.01 5,793.98 (1,079.55) 68.24 SERVICES 181,581.00 131,598.02 49,982.98 72.47 119,261.35 12,336.67 74.28 UTILITY 80-000-5601 TELEPHONE 187.00 369.54 (182.54) 197.61 174.21 195.33 50.06 80-000-5602 CELL PHONES 1,000.00 440.41 559.59 44.04 451.66 (11.25) 79.24 80-000-5780 CABLE TV 3,000.00 2,772.74 227.26 92.42 2,693.17 79.57 89.77 80-016-5650 ALARM EXPENSES 4,193.00 2,998.40 1,194.60 71.51 3,143.06 (144.66) 98.22 80-016-5720 ELECTRICITY 29,000.00 14,680.67 14,319.33 50.62 21,318.64 (6,637.97) 118.44 Reduced kWh usage May-July 80-016-5740 NATURAL GAS 6,000.00 4,547.80 1,452.20 75.80 3,195.65 1,352.15 53.26 80-016-5760 WATER & SEWER 4,000.00 2,527.33 1,472.67 63.18 2,772.13 (244.80) 69.30 UTILITY 47,380.00 28,336.89 19,043.11 59.81 33,748.52 (5,411.63) 96.10 REPAIRS & MAINTENANCE 80-000-6020 BUILDING REPAIRS 20,000.00 0.00 20,000.00 0.00 30,854.83 (30,854.83) 154.27 Driving Range Net Repair in 2024 80-000-6060 PLUMBING SYSTEMS REPAIR 2,900.00 0.00 2,900.00 0.00 0.00 0.00 0.00 80-000-6200 VEHICLE REPAIRS 4,000.00 6,087.00 (2,087.00) 152.18 432.10 5,654.90 10.80 Truck/Cart Repairs 80-016-6020 BUILDING REPAIRS 12,000.00 2,078.06 9,921.94 17.32 4,500.00 (2,421.94) 81.82 80-016-6060 PLUMBING SYSTEMS REPAIR 10,600.00 3,225.00 7,375.00 30.42 3,475.00 (250.00) 103.58 80-016-6340 EQUIPMENT REPAIRS 3,000.00 1,086.90 1,913.10 36.23 2,785.50 (1,698.60) 92.85 80-016-6500 ELECTRICAL REPAIRS 1,000.00 0.00 1,000.00 0.00 500.00 (500.00) 66.67 REPAIRS & MAINTENANCE 53,500.00 12,476.96 41,023.04 23.32 42,547.43 (30,070.47) 107.70 SUPPLIES 80-000-7001 OFFICE SUPPLIES 1,000.00 844.92 155.08 84.49 152.15 692.77 15.22 80-000-7020 EQUIPMENT & FURNITURE 5,000.00 0.00 5,000.00 0.00 1,443.07 (1,443.07) 28.86 80-000-7070 GROUNDS SUPPLIES 38,576.00 31,762.37 6,813.63 82.34 23,372.83 8,389.54 69.61 timing of sod and sand 80-000-7090 BUILDING SUPPLIES 10,450.00 6,953.71 3,496.29 66.54 10,882.52 (3,928.81) 146.07 80-000-7100 FUEL 12,750.00 9,759.95 2,990.05 76.55 13,355.46 (3,595.51) 114.15 80-000-7140 VEHICLE PARTS 18,795.00 13,678.94 5,116.06 72.78 17,494.76 (3,815.82) 99.43 80-000-7520 CHEMICALS 22,241.00 22,993.69 (752.69) 103.38 22,028.60 965.09 99.05 Weather base Disease outbreaks 80-000-7680 UNIFORMS 2,000.00 1,803.31 196.69 90.17 40.00 1,763.31 2.00 80-000-7700 FIRST AID SUPPLIES/PPE 500.00 282.09 217.91 56.42 138.00 144.09 27.60 80-016-7020 EQUIPMENT & FURNITURE 350.00 0.00 350.00 0.00 0.00 0.00 0.00 80-016-7040 CUSTODIAL SUPPLIES 1,700.00 1,081.82 618.18 63.64 828.99 252.83 63.77 80-016-7090 BUILDING SUPPLIES 5,750.00 1,693.14 4,056.86 29.45 9,428.06 (7,734.92) 269.37 SUPPLIES 119,112.00 90,853.94 28,258.06 76.28 99,164.44 (8,310.50) 93.36 Page 3 Page 158 of 270  PREV 2025 YTD BALANCE YEAR % AMENDED YTD BALANCE AVAILABLE % BDGT YTD BALANCE DIFF 10/31/2025 BDGT GL NUMBER PROJECT DESCRIPTION BUDGET 10/31/2025 BALANCE USED 10/31/2024 10/31/2024 USED EXPLANATION PROGRAM SUPPLIES 80-000-7600 PROGRAM SUPPLIES 3,000.00 3,896.75 (896.75) 129.89 3,166.00 730.75 105.53 Driving Range Repair Parts 80-000-7600-1813 DRIVING RANGE SUPPLIES 18,000.00 13,694.27 4,305.73 76.08 3,446.27 10,248.00 19.15 Timing of Range Balls/Credit Card Reader PROGRAM SUPPLIES 21,000.00 17,591.02 3,408.98 83.77 6,612.27 10,978.75 31.49 MERCHANDISE SUPPLIES 80-000-7620-1807 PRO SHOP 22,500.00 27,653.40 (5,153.40) 122.90 24,835.97 2,817.43 110.38 50th Anniversary Merch 80-000-7620-1812 CONCESSION MERCHANDISE 43,280.00 39,715.83 3,564.17 91.76 37,100.29 2,615.54 85.72 MERCHANDISE SUPPLIES 65,780.00 67,369.23 (1,589.23) 102.42 61,936.26 5,432.97 94.16 CAPITAL 80-000-8910-6353 CAPITAL PURCHASES- CREEK RESTORATION 0.00 0.00 0.00 0.00 129,098.42 (129,098.42) 0.00 80-000-8910-6354 CAPITAL PURCHASES- GROUNDS EQUIPMENT 57,000.00 58,027.17 (1,027.17) 101.80 49,961.39 8,065.78 46.80 CAPITAL PURCHASES- CLUBHOUSE 80-000-8910-6355 IMPROVEMENTS 0.00 0.00 0.00 0.00 56,326.00 (56,326.00) 93.88 CAPITAL PURCHASES- MAINTENANCE SHOP 80-000-8910-6357 IMPROVEMENTS 25,000.00 0.00 25,000.00 0.00 24,987.00 (24,987.00) 0.00 80-000-8910-6358 CAPITAL PURCHASES- GROUNDS IMPROVEMENTS 80,000.00 80,750.00 (750.00) 100.94 23,613.00 57,137.00 73.79 80-000-8931 DEPRECIATION EXPENSE-LAND IMPROVEMENTS 0.00 0.00 0.00 0.00 88,756.77 (88,756.77) 0.00 CAPITAL 162,000.00 138,777.17 23,222.83 85.66 372,742.58 (233,965.41) 187.53 TRANSFERS 80-000-9910 OPERATING INTERFUND TRANSFERS 50,000.00 0.00 50,000.00 0.00 0.00 0.00 0.00 TRANSFERS 50,000.00 0.00 50,000.00 0.00 0.00 0.00 0.00 DEBT PAYMENTS 80-000-9921 2017A LIMITED TAX BOND 50,000.00 0.00 50,000.00 0.00 0.00 0.00 0.00 DEBT PAYMENTS 50,000.00 0.00 50,000.00 0.00 0.00 0.00 0.00 Fund 80 - SUGAR CREEK GOLF COURSE: TOTAL REVENUES 1,378,797.00 1,527,878.03 (149,081.03) 110.81 1,359,756.80 168,121.23 103.76 TOTAL EXPENDITURES 1,336,592.00 917,187.40 419,404.60 68.62 1,133,034.96 (215,847.56) 90.22 NET OF REVENUES & EXPENDITURES: 42,205.00 610,690.63 (568,485.63) 226,721.84 383,968.79 Page 4 Page 159 of 270  ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2024 Page 160 of 270 SUGAR CREEK GOLF COURSE, ILLINOIS Annual Financial Report For the Year Ended December 31, 2024 Page 161 of 270  Sugar Creek Golf Course, Illinois Annual Financial Report For the Year Ended December 31, 2024 Table of Contents Independent Auditor's Report 1-3 Basic Financial Statements: Statement of Net Position 4 Statement of Revenues, Expenses and Changes in Net Position - Budget and Actual 5 Statement of Cash Flows 6 Notes to the Financial Statements 7 - 19 Supplementary Financial Information: Schedule of Operating Revenues - Budget and Actual 20 Schedule of Operating Expenses - Budget and Actual 21 - 23 Statistical Information: Schedule of Revenue By Source - Last Ten Fiscal Years 24 - 25 Page 162 of 270 INDEPENDENT AUDITOR’S REPORT Page 163 of 270 INDEPENDENT AUDITOR’S REPORT Members of the Administrative Board Sugar Creek Golf Course Villa Park, Illinois Opinion We have audited the accompanying financial statements of net position, revenues, expenses and changes in net position – budget and actual, and cash flows of Sugar Creek Golf Course, Illinois, as of and for the year ended December 31, 2024, and the related notes to the financial statements, which collectively comprise the basic financial statements as listed in the table of contents. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the business-type activities of Sugar Creek Golf Course, Illinois, as of December 31, 2024, and the respective changes in financial position and cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinion We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the Sugar Creek Golf Course, Illinois, and to meet our other ethical responsibilities in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the Sugar Creek Golf Course’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. Page 164 of 270 Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with generally accepted auditing standards, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Sugar Creek Golf Course’s internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the Sugar Creek Golf Course’s ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control related matters that we identified during the audit. Other Matters Management Discussion and Analysis Management has omitted the management’s discussion and analysis, the schedules of changes in the net pension liability and related ratios and the schedule of contributions that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Our opinion on the basic financial statements is not affected by the missing information. -2- Page 165 of 270 Other Matters (cont’d) Supplementary Financial Information Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise Sugar Creek Golf Course’s basic financial statements. The comparative schedule of operating revenues – budget and actual, and the schedule of operating expenses – budget and actual (collectively referred to as “supplementary financial information”) are presented for purposes of additional analysis and are not a required part of the basic financial statements. The supplementary financial information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of operating revenues – budget and actual, and the schedule of expenses – budget and actual are fairly stated, in all material respects, in relation to the basic financial statements as a whole. Statistical Information Management is responsible for the statistical information included in the annual report. The statistical information comprises the schedule of revenue by source - last ten fiscal years but does not include the basic financial statements and our auditor's report thereon. Our opinions on the basic financial statements do not cover the statistical information, and we do not express an opinion or any form of assurance thereon. In connection with our audit of the basic financial statements, our responsibility is to read the statistical information and consider whether a material inconsistency exists between the statistical information and the basic financial statements, or the statistical information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. Prior Year Comparative Information We have previously audited the Sugar Creek Golf Course’s 2023 financial statements, and we expressed an unmodified opinion on those financial statements in our report dated May 24, 2024. In our opinion, the summarized comparative information presented herein as of and for the year ended December 31, 2023, is consistent, in all material respects, with the audited financial statements from which it is derived. June 9, 2025 -3- Page 166 of 270 BASIC FINANCIAL STATEMENTS Page 167 of 270  Sugar Creek Golf Course, Illinois Statement of Net Position December 31, 2024 Business-type Activities Assets and Deferred Outflows Current assets: Cash $ 697,623 Grant receivable 4,838 Inventories/prepaid expenses 7,404 Deposits 4,600 Total current assets 714,465 Noncurrent assets: Other receivable 5,173 Capital assets not being depreciated 1,787,569 Capital assets, net of accumulated depreciation 2,685,332 Total noncurrent assets 4,478,074 Total assets 5,192,539 Deferred outflows - pensions 49,192 Total assets and deferred outflows 5,241,731 Liabilities and Deferred Inflows Current liabilities: Accounts payable 102,793 Accrued payroll 11,054 Unearned revenue 9,650 Lease liability - current portion 42,510 Compensated absences payable 5,361 Total current liabilities 171,368 Noncurrent liabilities: Compensated absences payable 21,445 Lease liability - noncurrent portion 44,270 Loans payable 2,141,868 Net pension liability 50,073 Total noncurrent liabilities 2,257,656 Total liabilities 2,429,024 Deferred inflows - pensions 126 Total liabilities and deferred inflows 2,429,150 Net Position Net position: Net investment in capital assets 2,244,253 Unrestricted 568,328 Total net position $ 2,812,581 See accompanying notes. -4- Page 168 of 270  Sugar Creek Golf Course, Illinois Statement of Revenues, Expenses and Changes in Net Position - Budget and Actual For the Year Ended December 31, 2024 2024 2023 Budget Actual Actual Operating revenues: Charges for services $ 1,284,262 $ 1,326,515 $ 1,230,246 Rental income 26,000 31,250 26,725 Miscellaneous - 22,377 23,811 Total operating revenues 1,310,262 1,380,142 1,280,782 Operating expenses: General and administration 376,578 356,795 380,885 Concessions 46,180 40,358 44,397 Operations 490,393 477,197 308,753 Pro shop 43,500 40,225 38,815 Capital purchases 198,759 - - Depreciation - 209,421 201,130 Total operating expenses 1,155,410 1,123,996 973,980 Operating income 154,852 256,146 306,802 Nonoperating revenue (expense): Grant income - 41,375 360,206 Interest income 200 660 275 Amortization - (38,419) (23,842) Interest expense (50,000) (110,914) (99,480) Total nonoperating revenue (expense) (49,800) (107,298) 237,159 Transfer out (50,000) - - Changes in net position $ 55,052 148,848 543,961 Net position, beginning of year 2,663,733 2,119,772 Net position, end of year $ 2,812,581 $ 2,663,733 See accompanying notes. -5- Page 169 of 270  Sugar Creek Golf Course, Illinois Statement of Cash Flows For the Year Ended December 31, 2024 Business-type Activities Cash flows from operating activities: Received from customers and users $ 1,389,792 Paid to suppliers for goods and services (482,760) Paid to employees for services (420,636) Net cash flows from operating activities 486,396 Cash flows from capital and related financing activities: Acquisition of capital assets (290,487) Grant received 49,664 Principal paid on lease liabilities (40,809) Interest paid on lease liabilities (4,538) Net cash flows from capital and related financing activities (286,170) Cash flows from investing activities - interest income 660 Net change in cash 200,886 Cash, beginning of the year 496,737 Cash, end of the year $ 697,623 Reconciliation of operating income to net cash flows from operating activities: Operating income $ 256,146 Adjustments to reconcile operating income to net cash flows from operating activities: Depreciation 209,421 Changes In: Inventories/prepaid expenses 7,630 Accounts payable (46,219) Accrued payroll and compensated absences (8,479) Unearned revenue 9,650 Pension-related deferred outflows 68,485 Pension-related deferred inflows (371) Net pension liability (9,867) $ 486,396 See accompanying notes. -6- Page 170 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements I. Summary of Significant Accounting Policies A. General The Sugar Creek Golf Course was created to account for the financing, construction, operation and maintenance of a nine-hole golf course facility under terms of an agreement dated February 1, 1975, between the Elmhurst Park District and the Village of Villa Park. The agreement provides that the Elmhurst Park District and the Village of Villa Park share equally in the costs of developing the facility, in the ownership of the property, and in any profits or deficits resulting from the Golf Course operations. The Board of Commissioners of the Elmhurst Park District and the Board of Trustees of the Village of Villa Park have established an Administrative Board to direct the operations of the facility. The financial statements are prepared in accordance with accounting principles generally accepted in the United States of America (GAAP). The Governmental Accounting Standards Board (GASB) is responsible for establishing GAAP for state and local governments through its pronouncements (Statements and Interpretations). The more significant of the Golf Course’s accounting policies established in GAAP and used by the Golf Course are described below. B. The Reporting Entity In determining the financial reporting entity, the Golf Course complies with the provisions of GASB Statement No. 61, “The Financial Reporting Omnibus – An Amendment of GASB Statements No. 14 and No. 34,” and includes all component units that have a significant operational or financial relationship with the Golf Course. Based upon the criteria set forth in GASB Statement No. 61, there are no component units included in the reporting entity. C. Basis of Presentation Financial Statements – The financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, which recognizes all long-term assets and receivables as well as long-term debt and obligations. The Golf Course’s net position is recognized in three parts: net investment in capital assets, restricted and unrestricted. The Golf Course first utilizes restricted resources to finance qualifying activities. The Golf Course functions as a single proprietary fund. Proprietary Funds – The focus of proprietary fund measurement is upon determination of operating income, changes in net position, financial position and cash flow. The generally accepted accounting principles applicable are similar to the private sector. The following is a description of the proprietary fund of the Golf Course. -7- Page 171 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) I. Summary of Significant Accounting Policies (cont’d) C. Basis of Presentation (cont’d) Enterprise Funds are required to account for operations for which a fee is charged to external users for goods or services and the activity (a) is financed with debt that is solely secured by a pledge of the net revenues, (b) has third-party requirements that the cost of providing services, including capital costs, be recovered with fees and charges, or (c) establishes fees and charges based on a pricing policy designed to recover similar costs. The Golf Course is accounted for as an enterprise fund. D. Measurement Focus, Basis of Accounting and Basis of Presentation The financial statements are reported using the economic resources measurement focus. The accounting objectives of this measurement focus are the determination of operating income, changes in net position (or cost recovery), financial position, and cash flows. All assets/deferred outflows and liabilities/deferred inflows (whether current or noncurrent) associated with the activities are reported. Proprietary fund equity is classified as net position. The financial statements are presented using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded when a liability/deferred inflow is incurred or the economic asset used. Revenues, expenses, gains, losses, assets/deferred outflows, and liabilities/deferred inflows resulting from exchange and exchange-like transactions are recognized when the exchange takes place. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenue and expense generally result from providing services and producing and delivering goods in connection with the principal ongoing operations. The principal operating revenues of the Golf Course’s enterprise fund are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. E. Assets/Deferred Outflows, Liabilities/Deferred Inflows and Net Position or Equity 1. Cash and Investments For purposes of the statement of net position, the Golf Course’s cash is considered to be cash on hand, demand deposits and cash with a fiscal agent. Investments are reported at fair value. Short-term investments are reported at cost, which approximates fair value. Securities traded on national exchanges are valued at the last reported sales price. Investments that do not have an established market, if any, are reported at estimated fair value. There were no investments held at December 31, 2024. -8- Page 172 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) I. Summary of Significant Accounting Policies (cont’d) E. Assets/Deferred Outflows, Liabilities/Deferred Inflows and Net Position or Equity (cont’d) 2. Prepaids/Inventories Prepaids/inventories are valued at cost, which approximates market, using the first-in first-out (FIFO) method. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaids in the financial statements. 3. Capital Assets Capital assets purchased or acquired with an initial cost of more than $5,000 and an estimated useful life in excess of two years are recorded at historical cost or estimated historical cost. Donated capital assets are recorded at their estimated fair value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset, or materially extend assets’ lives, are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Capital assets are depreciated using the straight-line method over the following estimated useful lives: Land development 15 - 40 years Building and improvements 7 - 45 years Machinery and equipment 3 - 20 years 4. Compensated Absences The liability for compensated absences consists of unpaid, accumulated vacation balances for Golf Course employees who have completed one year of employment. The liability has been calculated based on the employee’s current salary. In accordance with the provisions of GASB Statement No. 101, Compensated Absences, a liability is recorded for nonvesting accumulating rights to receive sick pay benefits to the extent such benefits have been earned and are expected to be used. 5. Deferred Outflows and Inflows of Resources Deferred outflows of resources are defined as a consumption of net assets by the government that is applicable to a future reporting period; they increase net position, similar to assets. Note IV provides further detail on the components of deferred outflows of resources in the statement of net position. -9- Page 173 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) I. Summary of Significant Accounting Policies (cont’d) E. Assets/Deferred Outflows, Liabilities/Deferred Inflows and Net Position or Equity (cont’d) 5. Deferred Outflows and Inflows of Resources (cont’d) Deferred inflows of resources are defined as an acquisition of net assets by the government that is applicable to a future reporting period; they decrease net position, similar to liabilities. Note IV provides further detail on the components of deferred outflows of resources in the statement of net position. 6. Net Position Net position is displayed in three components as follows: Net Investment in Capital Assets – This consists of capital assets, net of accumulated depreciation, less the outstanding balances of any bonds, mortgages, notes or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. Restricted – This consists of net position that is legally restricted by outside parties or by law through constitutional provisions or enabling legislation. Unrestricted – This consists of net position that does not meet the definition of “restricted” or “net investment in capital assets.” 7. Use of Estimates The preparation of financial statements in accordance with GAAP requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. 8. New Accounting Pronouncement The Golf Course adopted GASB Statement No. 101, Compensated Absences, which updated the recognition and measurement guidance for compensated absences. The adoption of this Statement did not have a material effect on the financial statements and resulted primarily in enhanced disclosures in the notes to the financial statements. - 10 - Page 174 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) II. Stewardship, Compliance and Accountability Budgetary Information Budgets are adopted on a basis consistent with generally accepted accounting principles. Annual appropriations are adopted. All annual appropriations lapse at year end. The budget is prepared by function and activity and includes information on the past year, current year estimates, and requested appropriations for the next fiscal year. The proposed budget is presented to the governing bodies for review. The governing bodies hold public hearings and may add to, subtract from, or change appropriations, but may not change the form of the budget. The governing body may amend the budget. Expenses may not legally exceed appropriations at the fund level. During the year, no supplementary appropriations were necessary. The Golf Course does not budget for depreciation expenses. Actual expenses, net of depreciation, did not exceed budgeted expenses at the fund level. III. Detailed Notes for All Activities and Fund Types A. Deposits and Investments Permitted Deposits and Investments – Statutes authorize the Golf Course to make deposits/invest in commercial banks, savings and loan institutions, obligations of the U.S. Treasury and U.S. Agencies, obligations of states and their political subdivisions, credit union shares, repurchase agreements, commercial paper rated within the three highest classifications by at least standard rating services, and the Illinois Funds. Illinois Funds is an investment pool managed by the State of Illinois, Office of the Treasurer, which allows governments within the state to pool their funds for investment purposes. Illinois Funds is not registered with the SEC as an investment company, but does operate in a manner consistent with Rule 2(a)(7) of the Investment Company Act of 1940. Investments in Illinois Funds are valued at Illinois Funds’ share price, which is the price the investment could be sold for. Illinois Funds have a weighted average maturity of less than one year. At December 31, 2024, the Golf Course did not have any deposits with the Illinois Funds. At December 31, 2024, the carrying amount of the Golf Course’s deposits was $696,623, and the bank balances totaled $691,360. The Golf Course also had cash on hand of $1,000. Interest Rate Risk – This is the risk that changes in the market interest rates will adversely affect the fair value of an investment. The Golf Course does not have a formal investment policy but limits its exposure by investing only in deposits and investments with maturities of one year or less. - 11 - Page 175 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) III. Detailed Notes for All Activities and Fund Types (cont’d) A. Deposits and Investments (cont’d) Credit Risk – Generally, credit risk is the risk that an issuer of a debt-type instrument will not fulfill its obligation to the holder of the investment. State law limits investments in commercial paper, corporate bonds and mutual bond funds to the top two ratings issued by nationally recognized statistical rating organizations. The Golf Course does not have an investment policy that would further limit its investment choices. As of December 31, 2024, the Golf Course did not have any investments. Concentration of Credit Risk – This is the risk of loss attributed to the magnitude of the Golf Course’s investment in a single issuer. The Golf Course does not have a formal written policy with regards to concentration of credit risk for investments. Custodial Credit Risk – For deposits, this is the risk that, in the event of a bank failure, a government will not be able to recover its deposits. At December 31, 2024, the entire bank balance was covered by federal depository insurance. For investments, this is the risk that in the event of the failure of the counterparty, the Golf Course will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The Golf Course does not have a formal policy for custodial credit risk. B. Grant Receivable and Income The Golf Course received funding from a grant from the Illinois Environmental Protection Agency to the Elmhurst Park District dated May 31, 2022, which provides funding for the Sugar Creek Restoration Project. The Golf Course is eligible for reimbursement for 50% of the costs incurred for the project up to a maximum amount of $612,516. Total earned for costs incurred in 2024 was $41,375. The grant term expired on March 31, 2024. The Golf Course received the maximum amount over the grant term. C. Transfers The Golf Course budgeted for a transfer of $50,000 for repayment of debt owed to the District and Village. No repayments were made on this debt in the current year. - 12 - Page 176 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) III. Detailed Notes for All Activities and Fund Types (cont’d) D. Capital Assets Capital asset activity for the year ended December 31, 2024, was as follows: Balance, Balance, January 1, December 31, 2024 Additions Retirements 2024 Business-type activities Nondepreciable capital assets: Land $ 1,767,569 $ - $ - $ 1,767,569 Construction in progress 88,757 20,000 88,757 20,000 Total nondepreciable capital assets 1,856,326 20, 000 87,757 1,787,569 Capital assets, being depreciated: Land development 3,543,066 139,212 66,679 3,615,599 Building and improvements 1,563,945 56,326 - 1,620,271 Machinery and equipment 611,800 163,706 33,195 742,311 Leased equipment 127,589 - - 127,589 Total capital assets 5,846,400 359,244 99,874 6,105,770 Less accumulated depreciation and amortization for: Land development 2,131,836 114,501 66,679 2,179,658 Building and improvements 823,657 35,176 - 858,833 Machinery and equipment 316,979 59,744 33,195 343,528 Leased equipment - 38,419 - 38,419 Total accumulated depreciation 3,272,472 247,840 99,874 3,420,438 Depreciable capital assets, net 2,573,928 111,404 - 2,685,332 Business-type activities’ capital assets, net $ 4,430,254 $ 131,404 $ 88,757 $ 4,472,901 Leased equipment consists of golf carts, a beverage cart, a driving range collector and a club car leased through September 2026. These assets are amortized on a straight-line basis over the life of the lease. - 13 - Page 177 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) III. Detailed Notes for All Activities and Fund Types (cont’d) E. Changes in Long-term Liabilities A summary of changes in long-term liabilities follows: Balance, Balance, Amounts January 1, December 31, Due in One 2024 Additions Deletions 2024 Year Elmhurst Park District loan $ 1,420,706 $ 74,247 $ - $ 1,494,953 $ - Village of Villa Park loan - 614,786 32,129 - 646,915 Lease liabilities 127,589 - 40,809 86,780 42,510 Accrued compensated absences 34,198 - 7,392 26,806 5,361 Net pension liability 59,940 - 9,867 50,073 $ 2,257,219 $ 106,376 $ 58,068 $ 2,305,527 $ 47,871 In prior years, the Park District and Village have made loans to the Golf Course to cover operational and debt service shortfalls. In 2024, the Golf Course accrued interest of $74,247 on the outstanding loan from the Elmhurst Park District that had a balance of $1,494,953 at December 31, 2024, and $32,129 on the outstanding loan from the Village of Villa Park that had a balance of $646,915 at December 31, 2024. The Golf Course entered into four new lease agreements, each dated August 28, 2023, for the following equipment for use in the 2024 through 2026 golf seasons Activity on lease agreements outstanding at December 31, 2024, are summarized as follows: Start Payment Payment Interest Balance Balance Description Date Terms Amount Rate 12/31/23 Payments 12/31/24 36 Golf Carts 1/1/24 36 Months $ 8,064 4.09% $ 113,468 $ 36,291 $ 77,177 Beverage Cart 1/1/24 36 Months 200 4.09% 2,831 1,356 1,475 Range Picker 1/1/24 36 Months 300 4.09% 4,238 906 3,332 2 Club Cars 1/1/24 36 Months 500 4.09% 7,052 2,256 4,796 $ 127,589 $ 40,809 $ 86,780 - 14 - Page 178 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) III. Detailed Notes for All Activities and Fund Types (cont’d) E. Changes in Long-term Liabilities (cont’d) Each of the above leases require monthly payments from May through September of each year, with no payments required in October through April. The payment term is from the initial to final payment. Future payments are as follows: Principal Interest 2025 $ 42,510 $ 2,838 2026 44,270 1,066 $ 86,780 $ 3,904 F. Net Position Classifications Net investment in capital assets was comprised of the following at December 31, 2024: Capital assets, net of accumulated depreciation $ 4,472,901 Less capital-related debt: Loans from Elmhurst Park District and Village of Villa Park (2,141,868) Lease liability (86,780) Net investment in capital assets $ 2,244,253 IV. Other Information A. Risk Management The Golf Course is covered by the Elmhurst Park District’s membership in the Park District Risk Management Agency (PDRMA). Risks covered include general liability, property, automotive liability, crime, boiler and machinery, public officials and workers’ compensation. Premiums have been displayed as an expense as they expire. There has been no reduction in insurance coverage for any programs since the prior fiscal year. Settlements have not exceeded insurance coverage in the last three years. - 15 - Page 179 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) IV. Other Information B. Employee Retirement Plan General Information About the Pension Plan Plan Description – The Golf Course’s defined benefit pension plan, the Illinois Municipal Retirement Fund (IMRF), provides pensions for all full-time employees of the Golf Course. IMRF is an agent multiple-employer public employee retirement system that acts as a common investment and administrative agent for local governments and school districts in Illinois. The types of benefits, benefit levels, employee contributions, and employer contributions are governed by Illinois Compiled Statutes and can only be amended by the Illinois General Assembly. IMRF issues a publicly available financial report that includes financial statements and required supplementary information (RSI). That report may be obtained on-line at www.imrf.org. The Golf Course participates in IMRF through the Elmhurst Park District. Benefits Provided – IMRF provides retirement and disability benefits, post- retirement increases, and death benefits to plan members and beneficiaries. All employees hired in positions that meet or exceed the prescribed annual hourly standard must be enrolled in IMRF as participating members. Participating members hired before January 1, 2011, who retire at or after age 60 with 8 years of service, are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3 percent of their final rate (average of the highest 48 consecutive months' earnings during the last 10 years) of earnings, for each year of credited service up to 15 years, and 2 percent of each year thereafter. Employees with at least 8 years of service may retire at or after age 55 and receive a reduced benefit. For participating members hired on or after January 1, 2011, who retire at or after age 67 with 10 years of service, are entitled to an annual retirement benefit, payable monthly for life in an amount equal to 1-2/3 percent of their final rate (average of the highest 96 consecutive months' earnings during the last 10 years) of earnings, for each year of credited service, with a maximum salary cap of $125,774 at January 1, 2024. The maximum salary cap increases each year thereafter. The monthly pension of a member hired on or after January 1, 2011, shall be increased annually, following the later of the first anniversary date of retirement or the month following the attainment of age 62, by the lesser of 3% or ½ of the consumer price index. Employees with at least 10 years of credited service may retire at or after age 62 and receive a reduced benefit. IMRF also provides death and disability benefits. Contributions – Employees participating in the plan are required to contribute 4.50 percent of their annual covered salary to IMRF. The employees' contribution rate is established by state statute. The Golf Course is required to contribute the remaining amount necessary to fund the IMRF plan as specified by statute. The employer contribution and annual required contribution rate for calendar year 2024 was 5.39 percent. The Golf Course’s contribution to the Plan totaled $13,818 in the fiscal year ended December 31, 2024, and its annual required contribution was $13,818. - 16 - Page 180 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) IV. Other Information (cont’d) B. Employee Retirement Plan (cont’d) Net Pension Liability The Golf Course is a component unit of the Elmhurst Park District. Park District management has allocated approximately 4.13% of the Park District’s pension responsibility to the Golf Course. The Park District’s net pension liability was measured as of December 31, 2024, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. Actuarial Valuation and Assumptions – The actuarial assumptions used in the December 31, 2024, valuation were based on an actuarial experience study for the period January 1, 2020 – December 31, 2022, using the entry age normal actuarial cost method. The total pension liability in the December 31, 2024, actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement: Inflation 2.25% Salary increases 2.85% to 13.75% Investment rate of return 7.25% Post-retirement benefit increase: Tier 1 3.0%-simple Tier 2 lesser of 3.0%-simple or ½ increase in CPI The actuarial value of IMRF assets was determined using techniques that spread the effects of short-term volatility in the market value of investments over a five-year period with a 20% corridor between the actuarial and market value of assets. IMRF's unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on a closed basis. The remaining amortization period at December 31, 2024, was 19 years. Mortality Rates – For non-disabled lives, the Pub-2010, Amount-Weighted, below- median income, General, Retiree, Male (adjusted 108%) and Female (Adjusted 106.4%) tables, and future mortality improvement projected using scale MP-2021. For disabled retirees, the Pub-2010, Amount-Weighted, below-median income, General, Disabled Retiree, Male and Female (both unadjusted) tables, and future mortality improvements projected using scale MP-2021. For active members, the Pub-2010, Amount-Weighted, below-median income, General, Employee, Male and Female (both unadjusted) tables, and future mortality improvements projected using scale MP-2021. - 17 - Page 181 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) IV. Other Information (cont’d) B. Employee Retirement Plan (cont’d) Net Pension Liability (cont’d) Long-term Expected Rate of Return – The long-term expected rate of return is the expected return to be earned over the entire trust portfolio based on the asset allocation of the portfolio, using best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) developed for each major asset class. The target allocation and best estimates of arithmetic real rates of return for each major asset class are summarized in the following table: Target Long-term Expected Asset Class Allocation Real Rate of Return Equities 33.5% 4.35% International equities 18.0% 5.40% Fixed income 24.5% 5.20% Real estate 10.5% 6.40% Alternatives: 12.5% Private equity 6.25% Hedge funds N/A Commodities 4.85% Cash equivalents 1.0% 3.60% Discount Rate – The discount rate used to measure the total pension liability, computed for the Elmhurst Park District as a whole, was 7.25%. The projection of cash flows used to determine the discount rate assumed that employee contributions will be made at the current contribution rate and that Golf Course contributions will be made at rates equal to the difference between actuarially determined contribution rates and the employee rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current active and inactive employees for the next 99 years. Therefore, the long-term expected rate of return on pension plan investments (7.25%) was applied to the next 99 periods of projected benefit payments, and then the tax-exempt municipal bond rate (4.08%) (based on an index of 20-year general obligation bonds with an average AA credit rating as of the measurement date), was utilized, resulting in a single discount rate of 7.25% being used to determine the total pension liability. Additional Information regarding the change in the net pension liability and discount rate sensitivity for the Elmhurst Park District as a whole may be found in the Elmhurst Park District Comprehensive Annual Financial Report. Such information has not been determined separately for the Golf Course. - 18 - Page 182 of 270  Sugar Creek Golf Course, Illinois Notes to the Financial Statements (cont’d) IV. Other Information (cont’d) B. Employee Retirement Plan (cont’d) Net Pension Liability, Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions – Golf Course At December 31, 2024, the Golf Course’s portion of the Elmhurst Park District’s net pension liability is $50,073. For the year ended December 31, 2024, the Golf Course recognized pension expense of $72,020 in the government-wide financial statements. At December 31, 2024, the Golf Course reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Deferred Net Deferred Outflows of Inflows of Outflows of Resources Resources Resources Differences between expected and actual experience $ 15,267 $ - $ 15,267 Changes in assumptions - 126 (126) Net difference between projected and actual earnings on pension plan investments 33,925 - 33,925 Total $ 49,192 $ 126 $ 49,066 Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Year Ending December 31, 2025 $ 30,261 2026 44,872 2027 (18,013) 2028 (8,054) Total $ 49,066 - 19 - Page 183 of 270 SUPPLEMENTARY FINANCIAL INFORMATION Page 184 of 270  Sugar Creek Golf Course, Illinois Schedule of Operating Revenues - Budget and Actual For the Year Ended December 31, 2024 2024 2023 Budget Actual Actual Charges for services: Club car rental $ 207,900 $ 185,792 $ 184,030 Greens fees 654,750 719,769 615,164 Driving range 166,706 183,556 172,370 Driving range instruction 119,169 95,714 120,126 Sales: Pro shop 30,000 35,152 31,298 Beer/wine/liquor 75,075 71,744 74,951 Food 10,604 13,110 12,692 Soft drink 20,058 21,678 19,615 Total charges for services 1,284,262 1,326,515 1,230,246 Rental income 26,000 31,250 26,725 Miscellaneous - 22,377 23,811 $ 1,310,262 $ 1,380,142 $ 1,280,782 See accompanying notes. - 20 - Page 185 of 270  Sugar Creek Golf Course, Illinois Schedule of Operating Expenses - Budget and Actual For the Year Ended December 31, 2024 2024 2023 Budget Actual Actual General and administration: Salaries and wages: Administration $ 244,694 $ 203,630 $ 255,003 Administrative staff 330 440 385 Facility and program staff 49,378 64,745 54,429 294,402 268,815 309,817 Services: Audit 6,000 6,000 6,043 Credit card/finance charges 49,200 39,586 39,500 Occupational health 1,476 1,039 716 56,676 46,625 46,259 Repairs and maintenance: Building repairs 25,500 41,355 24,809 Total general and administration 376,578 356,795 380,885 Concessions: Repairs and maintenance: Plumbing and building repairs 2,900 2,901 2,901 Supplies: Concession merchandise 43,280 37,457 41,496 Total concessions 46,180 40,358 44,397 Operations: Salaries and wages: Driving range staff 14,126 9,677 7,566 Operations staff 137,127 133,665 113,708 151,253 143,342 121,274 (cont'd) - 21 - Page 186 of 270  Sugar Creek Golf Course, Illinois Schedule of Operating Expenses - Budget and Actual (cont'd) For the Year Ended December 31, 2024 2024 2023 Budget Actual Actual Operations (cont'd): Services: Healthcare $ 12,772 $ 10,722 $ 11,750 IMRF 13,614 72,020 (36,555) FICA 34,093 32,423 33,060 Insurance 16,851 16,713 14,453 Legal and consulting - - - Dues and subscriptions 3,975 2,762 2,699 Continuing education 1,050 2,952 529 Ads and notices 800 330 104 Licenses and permits 1,390 1,298 735 Equipment rental 50,070 1,108 1,833 Banquet/outings 4,600 3,771 3,334 Travel 5,000 1,200 3,018 Telephone 918 746 755 Cable TV 3,000 2,929 2,890 Alarms 3,200 3,151 4,398 Electricity 18,000 26,497 17,321 Natural gas 6,000 5,162 4,764 Water and sewer 4,000 3,430 3,958 Contractual services 17,290 12,645 11,729 Employee relations - 810 135 196,623 200,669 80,910 Repairs and maintenance: Custodial maintenance 25,200 20,431 3,300 Electrical repairs 3,355 3,475 1,139 Equipment and truck repairs 7,000 3,218 4,686 Plumbing repairs 750 500 558 36,305 27,624 9,683 Supplies: Office 6,350 5,049 7,565 Custodial 1,300 844 1,303 Grounds 33,576 23,555 29,314 Building 10,950 20,702 9,729 (cont'd) - 22 - Page 187 of 270  Sugar Creek Golf Course, Illinois Schedule of Operating Expenses - Budget and Actual (cont'd) For the Year Ended December 31, 2024 2024 2023 Budget Actual Actual Operations (cont'd): Supplies (cont'd): Fuel $ 11,700 $ 14,994 $ 10,436 Vehicle parts 17,595 18,211 14,694 Chemicals 22,241 22,029 21,514 Uniforms 2,000 40 2,316 First aid 500 138 15 106,212 105,562 96,886 Total operations 490,393 477,197 308,753 Pro shop: Supplies: Pro shop merchandise 22,500 26,596 18,957 Driving range supplies 18,000 10,463 17,756 Golf/clubhouse supplies 3,000 3,166 2,102 Total pro shop 43,500 40,225 38,815 Capital purchases 198,759 - - Depreciation - 209,421 201,130 Total operating expenses $ 1,155,410 $ 1,123,996 $ 973,980 See accompanying notes. - 23 - Page 188 of 270 STATISTICAL INFORMATION Page 189 of 270  Sugar Creek Golf Course, Illinois Schedules of Revenue By Source - Last Ten Fiscal Years For the Year Ended December 31, 2024 2015 2016 2017 2018 Operating revenues: Greens fees $ 478,139 $ 469,676 $ 493,682 $ 421,978 Membership 21,500 24,775 23,190 21,690 Driving range 111,534 107,840 104,424 100,320 Cart and club rental 111,329 115,546 121,255 111,624 Pro shop equipment sale 43,997 46,756 39,904 33,557 Concessions 131,709 118,372 119,432 126,550 Golf lessons 95,767 100,605 105,674 111,373 Miscellaneous 238 332 19,596 218 Rental income 50,373 44,040 47,023 50,913 Nonoperating revenues: Grants - - - - Interest 87 1,313 1,130 2,289 Gain (loss) on sale of assets - - - - Total $ 1,044,673 $ 1,029,255 $ 1,075,310 $ 980,512 See independent auditor's report. - 24 - Page 190 of 270  2019 2020 2021 2022 2023 2024 $ 425,364 $ 527,315 $ 584,461 $ 539,667 $ 615,164 $ 719,769 19,435 2,450 - - - - 107,618 105,000 129,564 149,653 172,370 183,556 114,912 136,958 161,445 161,870 184,030 185,792 37,281 18,928 29,603 28,238 31,298 35,152 132,407 60,078 95,708 107,153 107,258 106,532 110,515 9,662 110,690 125,817 120,126 95,714 222 109 167 20,393 23,811 22,377 48,599 25,739 34,873 36,005 26,725 31,250 - - 21,230 293,267 360,206 41,375 838 16 45 312 275 660 - - - 116,069 - - $ 997,191 $ 886,255 $ 1,167,786 $ 1,578,444 $ 1,641,263 $ 1,422,177 - 25 - Page 191 of 270  MEMORANDUM TO: Village Board of Trustees FROM: Mike Guerra, Assistant Village Manager DATE: January 12, 2026 SUBJECT: A Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Collective Bargaining Agreement with the American Federation of State, County and Municipal Employees, Council 31, AFL-CIO, Local 964 RECOMMENDED ACTION: The Resolution would approve the CBA between the Village and the American Federation of State, County and Municipal Employees (AFSCME), Local 31, for a period of three years ending on December 31, 2028. BACKGROUND: The Village and the AFSCME meet to bargain the new agreement over several meetings. The previous agreement was set to expire on April 30th, 2026, but in order to align all the union contracts with the village employees' benefits to the calendar year basis so the fiscal and benefit year will no match, the village initiated the negotiations early. This contract will be for a three-year period beginning on January 1, 2026 and ending on December 31, 2028. DISCUSSION: Page 192 of 270  Village of Villa Park Bargaining Agreement Negations with American Federation of State, County, and Municipal Employees Council 31 Tentative Agreed Items Section10.1 Length Section 14.1 Normal Working Hours Section 14.2 Overtime Section 16.4 Emergency School Closing Section 18.2 Scheduling Section 18.4 Cancellation Section 19.1 Holidays Section 20.3 Sick Leave Section 23.1 Pay Scale Section 23.4 Superior Performance Increase Section 23.6 Clothing Allowance Section 24.10 Prescription Drugs Section 34.1 Termination New Section 16.8 Video Security and Vehicle Cameras Appendix A Pay Scales Appendix C Change in Classifications Memorandum of Understanding/Mediation Agreements Section 14.4 – Standby Pay Side letter for Classifications Proposed Side Letter Agreement Page 193 of 270 TENTATVIE AGREED ITEMS Section 10.1. Length. All new employees shall be considered as probationary employees for twelve (12) months of actual work for full-time employees and part-time employees. During this initial probationary period, an employee shall be disciplined pursuant to the same tenets of progressive and corrective discipline as permanent employees or discharged, as exclusively determined by the Village and such Village action shall not be subject to Article 7 (Grievance Procedure). The Village shall notify the Union prior to discharge. Any unresolved grievance filed on behalf of a new employee who has not completed his initial probation shall be withdrawn without prejudice or precedent if said employee is terminated by the Village Section 14.1. Normal Work Hours. Current regular work hours for bargaining unit employees shall remain in effect except as stated below. Except upon mutual agreement, any changes in regular work hours for bargaining unit employees shall only be made when needed for legitimate operating purposes. With the exception of part-time employees, bargaining unit employees are scheduled to work eight (8) hours, five (5) days weekly. The workweek shall be Monday through Friday with the exception of Police Department employees and certain custodial staff who are normally scheduled to work weekends. This section is not a guarantee of hours of work per day or per week. The Village shall, when possible, give crossing guards at least twenty-four (24) hour notice on any change in school hours that affect school crossing hours. Employees shall receive two (2) fifteen (15) minute paid rest periods during each eight (8) hour work shift. There shall be a ten (10) minute personal clean-up period immediately prior to the end of each regular workday except under emergency conditions or when overtime is required immediately after the conclusion of the regular workday. A ten (10) minute personal clean-up period shall also be granted prior to each lunch period during normal working hours. Only the following job classifications shall be eligible for these clean-up periods, unless mutually agreed otherwise: Page 194 of 270 Foreman, Building Maintenance Workers, Ground Workers, PW Laborers, PW Maintenance, Mechanics, PW Lead Workers, and PW Specialist Employees shall receive one-half (1/2) hour unpaid lunch period during each eight (8) hour shift. Village Hall and clerical employees shall receive a one (1) hour unpaid lunch period. Police employees who currently receive a paid lunch shall continue to receive such. If an employee is required to work four (4) or more hours of consecutive overtime, he shall be entitled to a fifteen (15) minute paid break period as scheduled by the immediate supervisor, provided, however, that the four (4) consecutive hour period does not occur during meal hours of 6:00 p.m., 12:00 midnight or 6:00 a.m., or 12:00 noon on weekends and holidays, in which case the employee shall be granted a thirty (30) minute paid meal period in lieu of the fifteen (15) minute break. Section 14.2. Overtime. Hours worked physically, or remote work consisting of more than a brief phone conversation, outside of or/in addition to the normal scheduled workday, or workweek, shall be overtime hours. The rate of pay shall be one and one-half (1-1/2) times the employee’s regular rate of pay for each overtime hour worked. Time and one-half (1-1/2) shall be paid for all work performed on Saturday or Sunday (unless it is the employee’s regularly scheduled workday) and double time shall be paid on the actual holidays worked except the two (2) floating holidays listed in Article 19.1, instead of the days of Holiday Observance (see Section 19.3). Non-Emergency overtime hours shall be approved by a department supervisor when practical. All bargaining unit employees shall continue to qualify for compensatory time off in lieu of overtime payments under reasonable conditions established by the Employer. Employees shall not be treated arbitrarily in the granting or denial of compensatory time off. An employee who choses compensatory time off in lieu of overtime payment must indicate the preference at the end of the shift in which overtime was worked or no later than the start of the employee’s next shift. If compensatory time is granted, it may be taken at such times as are approved by the department head. Notification to department head to use compensatory time will be pursuant to the Page 195 of 270 holiday/personal leave provisions in Art. XX, Section 20.1 of the Agreement (i.e. 48-hours notice). Compensatory time will be taken in the in minimum amounts per Department Divisions: Public Works Utilities – 4 hrs. Public Works Streets and Forestry – 4 hrs. Parks Building and Grounds – 4 hrs. Parks Fleet – 2 hrs. Community Development & Public Works Office – 2 hrs. Finance and Village Hall – 2 hrs. Police CSO – 2 hrs. Employees will not be eligible for call-out relief. An employee’s use of compensatory time will not count against any maximum number of employees allowed off on a particular day. Employees shall be able to carry over up to forty (40) hours of compensatory time each fiscal calendar year with a maximum balance up to 80 hrs at anytime. Employees shall not be able to utilize more than forty (40) hours of comp time consecutively per for time off request. Any compensatory time in excess of forty (40) hours as of the date for end of the quarter year shall be converted to cash payment. In order to be eligible to receive overtime compensation, an employee must receive forty (40) hours of pay during his normal work week. Police Department employees shall continue to receive five (5) minutes per day compensation time for briefing. An employee called back to work outside his regularly scheduled workday shall be paid a minimum of two (2) hours’ call-out pay at a rate of one and one-half (1-1/2) times the employee’s straight time hourly rate. There shall be no pyramiding of overtime work or pay. Section 16.4. Emergency School Closings. For emergency school closings with less than twenty-four (24) hours’ notice, the affected crossing guards shall receive two (2) hours’ pay. Page 196 of 270 Section 18.2. Scheduling. Each employee wishing to schedule a vacation should request such vacation leave as far in advance as reasonably possible, but at least one (1) week in advance of the requested vacation. Advance notice may be waived by the Department Head in cases of emergency. Request for vacation shall be granted if they approved by the Department Head. A vacation sign-up sheet will be posted in the month of April (in the month of December for Police Personnel) from October 15th to October 31st for the next fiscal calendar year. The Department Head shall advise the employee of the status of the vacation request submitted during April (or December for Police personnel) October by no later than May November 15th (January 15 for Police personnel). Employees will be granted their vacation requests based on seniority if conflicts occur. Vacation requests outside the month of April (December for Police personnel) October will be granted on a first-come, first-served basis. In the event a holiday(s) occurs during the period when an employee is on approved vacation leave, such holiday will be observed as a holiday and the employee shall have another day(s) off for vacation. Section 18.4. Cancellation. Vacation time may be used in increments of one day or more. Once a scheduled vacation is approved, it will only be canceled if an emergency occurs and the Employer’s operating needs require that employee’s services. If such vacation is canceled, the employee shall immediately submit another request for the use of such vacation time in the current fiscal calendar year. If the department head cannot grant the employee’s request(s) for vacation time during the current fiscal calendar year, then the employee shall be allowed to schedule such vacation time during the next fiscal calendar year. The Village shall allow vacation carryover of up to one (1) week for employees with eight (8) five (5) years of seniority. Provided, however, the employee must request the carryover by April December 1. The vacation carried over must be used in the first four (4) months of the fiscal calendar year (by August 31 by April 30th). Section 19.1. Holidays. The following are paid holidays for eligible full-time employees: 2 floating holidays Thanksgiving New Year’s Day Day After Thanksgiving President’s Day Memorial Day Christmas Eve Independence Day Christmas Day Labor Day Page 197 of 270 Floating holidays may be taken in half-day increments. Requests for leave shall be made as far in advance as possible but at least forty-eight (48) hours in advance of the requested floating holiday. Section 20.3. Sick Leave. All full-time bargaining unit employees will accumulate sick leave at the rate of three (3) days at the end of each quarter in the fiscal calender year. Sick leave may be used in the case of illness, disability, injury, medical appointments or illness, disability, injury or death of a member of the employee’s immediate family or household as defined by spouse, child, parents, parents-in-law or other members of the employee’s immediate household. The Village may require proof of residency for the household member. Employees taking sick leave shall call their supervisors at the work site fifteen (15) minutes prior to the start of the scheduled work day, except for extenuating circumstances. Police Department employees shall call their supervisor one (1) hour prior to the start of their shift. At the Employer’s expense, an employee may be required to substantiate proof of illness where there is reason to suspect an employee is abusing sick leave. However, after four (4) consecutive days of absence due to illness or injury, the employee must bring in a doctor’s certificate in order to receive sick leave pay and also to be able to return to work. Sick leave shall be taken in a minimum of four (4) hour increments unless if taken for the first two (2) hrs or last two (2) hrs of a normally scheduled shift. Remaining time shall be actual time used. 23.1 Bargaining Unit members shall be subject to the following pay scale and wage increases: May 1st, 2022 Implementation of new pay scale as specifically set forth in Appendix A. In addition, retroactive to January 1, 2022 through April 30, 2022, certain bargaining unit members, as identified on Appendix A-1, attached hereto, shall receive a 0.5% pay increase in exchange for the Union’s withdrawal of any grievances pre-dating the Union’s execution of the Agreement. I. May 1st, 2022 3.25% increase as specifically set forth in Appendix A. January 1st, 2026 - 6% increase as specifically set forth in Appendix A. Page 198 of 270  II. May 1st, 2023 3.25% increase or as specifically forth in Appendix A. January 1st, 2027 – 5% increase as specifically set forth in Appendix A. III. May 1st, 2024 3.25% increase or as specifically set forth in Appendix A. January 1st, 2028 – 5% increase as specifically set forth in Appendix A. IV. May 1st, 2025 3.25% increase or as specifically set forth in Appendix A. Section 23.2. Pay Plan Principles. The pay plan for each year will be governed by the following pay plan principles: Initial Placement. Initial placement on the pay schedule in range and step for employees employed on the effective date of this Agreement shall be as stated in Appendix D. Probationary Employees. Probationary employees shall move from Step A to Step B upon successful completion of the probationary period. Steps C, D, E, F, G, H, I and J Progression to Steps after Step B shall be granted to all employees on the employee’s anniversary date of the original probationary completion, if the employee has received a satisfactory performance evaluation. Denial of a satisfactory evaluation is a grievable event. New Hires. New employees will be brought in at the entry level unless their skills, abilities and/or prior experience merits a higher placement. The Union shall be notified if an employee is hired at a rate above the entry level and shall be provided the reason(s) for such a higher rate. Automatic Public Works Laborer, Building Maintenance I, Mechanic Apprentice Promotions. An employee in the following classification of Public Works Laborer Building Maintenance I, Mechanic Apprentice I Promotions for a service period of no less than four (4) years shall be eligible for promotion to the classification of Public Works Maintenance, Building Maintenance II, Mechanic Journeyman, if the Director of Public Works determines such employee has satisfied the training program to be completed by Public Works Laborers. Such training program shall be memorialized in writing and provided to the Union Executive Board and Public Works Laborers, and may be modified by the Director of Public Works upon prior notice to the Union Executive Board and Laborers. The Executive Board may request to meet and discuss the initial training program and any changes thereafter before it is implemented. An employee in the following classification as of prior to January 1, 2025, who has reached thereafter reaches the highest step of the classification and has completed ten (10) years of full- time service with the Village in such classification will be promoted to the classification as shown: Page 199 of 270 Receptionist-Clerk: move to Secretary Clerk Mechanic-Apprentice: move to Mechanical-Journeyman Park Maintenance I: move to Park Maintenance II Promotion. Upon promotion from one range to another, the employee will be placed in the next closest step which will provide the employee a salary increase. Superior Performance Increases. Employees at the top step of the range will be eligible for Superior Performance Increases, as set forth in Section 23.4 below, and any further across-the- board increases which might be negotiated between the parties. Step Increases. Employees will move from one step to another along the pay range on the employee’s anniversary date of probationary completion of hire or promotion, so long as the employee has received a satisfactory evaluation. For such increase, the following evaluation system will be used: Section 23.4. Superior Performance Increases. The Village may, subject to its sole decision concerning the availability of funds, make superior performance increases to employees, in Step J H of their appropriate pay range. The parties agree that the following are the principal objectives of the superior performance policy: To provide standard procedures for establishing superior performance. To provide incentive for Village employees to complete their job tasks meritoriously. To provide recognition of and reward for varying degrees of superior performance by individual employees by granting superior performance increases. If funding is available for superior performance increases, the Village will complete a performance evaluation of all employees in Step J H of their pay range. Those employees whose performance is deemed meritorious will receive superior performance increases. To be deemed meritorious and, therefore, eligible for a superior performance increase, the following guidelines will be strictly adhered to: Page 200 of 270  EVALUATION POINTS 30-33 points $.15 0.25/hour 34-37 points $.20 0.50/hour 38-40 points $.25 0.75/hour Written evaluations will be discussed with employees before any superior performance increase is granted. All increases shall be effective at the start of the same pay period. The Village, shall in accordance with Article XXVII - Notice of Personnel Changes, provide the Union with a copy of the change notice for those employees who receive superior performance increases. Any funding for superior performance increases shall not be in addition to the amount authorized by the Village Board for negotiated salary increases. Any allegations that the Village has arbitrarily and capriciously denied a superior performance increase shall be subject to the grievance procedure, and the grievant shall have the burden of proving same by clear and convincing evidence. Denial of a superior performance increase is a grievable event, but only through Step III of the Grievance Procedure, Article VII, Section 7.2. Section 23.6. Clothing Allowance. The Village’s current clothing allowance for bargaining unit personnel shall continue for the life of this Agreement, except that the following amounts will be annually paid to the following bargaining unit personnel. If proof of purchase is not provided to the Village, the clothing allowance will be taxed as a fringe benefit. Eligible Employees - $450 clothing allowance Mechanics - $275 boot/coat allowance Community Services Officers - $900 $1,000 clothing allowance The Village will supply wearable Personal Protection Gear for eligible employees that will consist of the 5 – T-shirts (reflective for employees working in the ROW) yearly 2 – Sweatshirts yearly Page 201 of 270 1 – Winter Gloves and hat if desired by employee yearly 1 – Winter Coat every other year starting in 2027 Eligible Office Staff will receive 2 – polos or equivalent 2 – sweater, vest, light jacket or equivalent Additionally, the Village will allow additional orders at the employees expense through the Village vendor. In the event an employee retires, the clothing allowance shall be pro-rated from May January 1st for the contract year of retirement. Section 24.10. Prescription Drugs. Eligible employees will be provided with a prescription drug card that can be used at participating pharmacies to purchase prescription drugs at a cost of no more than $10, $20 or $40 for each prescription as explained in the employees’ Medical Insurance Contract that will be presented annually (Appendix) Section 34.1. Termination in 2026. 2029. This Agreement shall be effective as of the day after the contract is executed by both parties and shall remain in full force and effect until 11:59 p.m. on the thirteth (30th) thirty first day of April, 2026 December 2028. It shall be automatically renewed from year to year thereafter unless either party shall notify the other in writing at least sixty (60) ninety (90) days prior to the anniversary date that it desires to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than thirty (30) sixty (60) days prior to the anniversary date. In the event that either party desires to terminate this Agreement, written notice must be given to the other party no less than ten (10) twenty (20) days prior to the desired termination date which shall not be before the anniversary date set forth in the preceding paragraph. New Section 16.8 Video Security and Vehicle Cameras The Department may, at its discretion, install security cameras around village buildings and vehicles for the safety of employees and the security of Village property. Any cameras shall be placed in public areas only, also upon the exterior perimeter and only forward-facing vehicle Page 202 of 270 cameras. Cameras shall provide video security only and will not record or broadcast audio. For discipline purposes, the Employer may only rely on video recorded within (120) one hundred twenty days prior to the date the allegations were made known to the Employer, unless the allegation is criminal in nature. Past video will only be evaluated for possible action in the event of loss or damage to Village property, a reported injury to an employee, an alleged suspected criminal act, or to confirm an alleged violation of policy, misconduct, or reported physical confrontation that previously occurred. Video shall only be used to initiate discipline when a past video is viewed for one of the above-stated reasons, or when Employer observes an infraction while viewing past video for one of the above-stated reasons. Administration and supervisors shall not monitor cameras for the mere purpose of generating discipline. The Village shall notify the Union that videos will be reviewed prior to initiation of any discipline and Upon request, the Union shall be allowed to review any footage obtained by the Village. Community Service Officers and clerical staff assigned to the police department shall follow all police department policies, regulations, and state statutes related to the use of body cameras, in- car cameras, and station cameras. Appendix A – Pay Scales attached and Licenses Pay Appendix C - Classifications Change in Classification 1. Creation of Parks Crew Leader Position at grade 12 2. Creation of Public Works Street/Forestry Specialist at grade 13 3. Creation of Public Works Utility Specialist at grade 13 4. Move Building Lead Worker to grade 14 5. Move Planner I to grade 10 and Planner II to grade 14 6. Commit to 2nd mechanic lead worker for succussion planning (will return to 1 in the event of one position is vacated for any reason) 7. Commit to move current Records Assistant to Records Specialist I with corresponding duties 8. Commit to move current Records Specialist I to Records Specialist II with corresponding duties 9. Move Records Specialist II from Grade 9 to Grade 10 10. All employees who grades change will be considered as promotions so they will move to the lowest step closes to the current pay grade. Page 203 of 270 11. Will place a position of Parks and Buildings Foreman at grade 17 but it will not be filled until approval of the Village Manager and Village Board in future budgets. Page 204 of 270  Resolution No. ________ A RESOLUTION APPROVING A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF VILLA PARK AND THE AMERICAN FEDERIATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL 31, AFL-CIO, LOCAL 964 ______________________________________________________________________ NOW THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Villa Park, DuPage County, State of Illinois, as follows: Section 1: That certain successor Collective Bargaining Agreement between the Village of Villa Park and the American Federation of State, County and Municipal Employees, Council 31, AFL-CIO, a copy of which Collective Bargaining Agreement is attached hereto as Exhibit “A,” is hereby approved. Section 2: The Village President and Village Clerk are hereby authorized and directed to execute and attest, respectively, the Collective Bargaining Agreement, subject to the prior execution of said Collective Bargaining Agreement by representatives of the American Federation of State, County and Municipal Employees, Council 31, AFL-CIO. Section 3: This Resolution shall be in full force and effect from and after its passage and approval in accordance with law. ADOPTED this _____ day of _________, 2026, pursuant to a roll call vote as follows: AYES: _________ NAYS: ________ ABSENT: ________ ABSTAINING: __________ PASSED AND APPROVED this _____ day of __________, 2026. VILLAGE OF VILLA PARK ___________________________________ Kevin Patrick, Village President ATTEST: ________________________________ Rolf Laukant, Village Clerk Page 205 of 270 Resolution No. _____ . Exhibit A Agreement between the Village of Villa Park and the American Federation of State, County and Municipal Employees, Council 31, AFL- CIO, Local 964 1276967-1 Page 206 of 270  AGREEMENT Between VILLAGE OF VILLA PARK and LOCAL 964, AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL 31, AFL-CIO (January 1, 2026 to December 31, 2028) Page 207 of 270 Table of Contents Page ARTICLE I RECOGNITION 1 ARTICLE II NON-DISCRIMINATION 1 ARTICLE III UNION SECURITY 2 ARTICLE IV UNION AND EMPLOYEE RIGHTS 3 ARTICLE V MANAGEMENT RIGHTS 4 ARTICLE VI SUBCONTRACTING 5 ARTICLE VII GRIEVANCE PROCEDURE 5 ARTICLE VIII NO STRIKE OR SLOWDOWN 8 ARTICLE IX SENIORITY 9 ARTICLE X PROBATIONARY PERIOD 9 ARTICLE XI LAYFOFF/RECALL 10 ARTICLE XII JOB CLASSIFICATIONS 12 ARTICLE XIII FILLING OF VACANCIES 12 ARTICLE XIV HOURS OF WORK AND OVERTIME 11 ARTICLE XV DISCIPLINE 17 ARTICLE XVI WORKING CONDITIONS, SAFETY AND HEALTH 18 ARTICLE XVII RECORDS AND FORMS 19 ARTICLE XVIII VACATION 20 ARTICLE XIX HOLIDAYS 21 ARTICLE XX LEAVES 22 ARTICLE XXI MILITARY LEAVE 24 ARTICLE XXII JURY LEAVE 24 ARTICLE XXIII WAGES 25 ARTICLE XXIII LONGEVITY 22 ARTICLE XXIII CLOTHING ALLOWANCE 22 ARTICLE XXIV INSURANCE AND PENSIONS 30 ARTICLE XXV EMPLOYEE DEVELOPMENT 24 ARTICLE XXVI LIGHT DUTY 32 ARTICLE XXVII NOTICE OF PERSONNEL CHANGES AND BENEFITS FOR PART-TIME EMPLOYEES 25 ARTICLE XXVIII PERSONNEL FILES 25 ARTICLE XXIX WORKERS’ COMPENSATION 34 ARTICLE XXX PRINTING OF THE AGREEMENT 26 ARTICLE XXXI SAVINGS CLAUSE 26 ARTICLE XXXII AMENDMENTS TO AGREEMENT 26 Page 208 of 270 ARTICLE XXXIII ENTIRE AGREEMENT 26 ARTICLE XXXIV TERMINATION 35 APPENDIX A Pay Plans 35 Page 209 of 270 PREAMBLE Whereas the VILLAGE OF VILLA PARK and LOCAL 964, AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL 31, AFL-CIO, by law, shall endorse the practices and procedures of collective bargaining as a fair and orderly way of conducting its relations with the bargaining unit; Whereas, the Village of Villa Park Employees Union, Village Local 964, wishes to establish satisfactory employment relations through a mutual process, to promote quality and continuance of public service, to achieve full recognition for the value of the employees and the essential services provided, to specify wages, hours, benefits and working conditions as well as provide for prompt and equitable resolution of disputes without any interruption of or other interference with the operation of the Village. AGREEMENT This AGREEMENT has been made and entered into by and between the VILLAGE OF VILLA PARK (hereinafter referred to as the “Village”) and COUNCIL 31, AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO (hereinafter referred to as the “Union”) on behalf of AFSCME Local 964. The Union has been duly certified by the Illinois State Labor Relations Board for the purposes of collective bargaining for the Unit of employees. The use of the male gender shall refer equally to males or females when used in the agreement. ARTICLE I RECOGNITION The Village recognizes the Union as the sole and exclusive bargaining agent in all matters of wages, hours and conditions of employment for all full-time and regular part-time employees employed by the Village of Villa Park who are employees within the meaning of Section 3(n) of the Illinois Public Labor Relations Act, but excluding all confidential, short-term and managerial employees and supervisors as defined by the Act and excluding Firefighters, Police Officers, Civil Engineers and Engineer’s Assistants. Page 210 of 270  ARTICLE II NON-DISCRIMINATION Section 2.1. Neither the Village nor the Union shall discriminate against any employee on the basis of race, sex, creed, religion, color, marital or parental status, age, national origin, handicap or other non-merit factors. Neither the Village nor the Union shall interfere with the right of employees covered by this contract to become or not become members of the Union, and there shall be no discrimination against any such employees because of lawful union membership or non-membership activity or status. Section 2.2. Americans with Disabilities Act. The Village may take reasonable steps necessary to comply with the Americans with Disabilities Act (ADA). If the Village believes it inappropriate to act in a manner inconsistent with the Agreement in order to comply with the ADA, the Village shall notify the Union, in writing, of the circumstances and proposed action prior to implementation and meet with the Union, if so requested. ARTICLE III UNION SECURITY Section 3.1. Dues Checkoff. While this Agreement is in effect, the Village will deduct from each employee’s paycheck once each pay period the uniform, regular monthly union dues for each employee in the bargaining unit who has filed with the Village a voluntary, effective checkoff authorization. A Union member desiring to revoke the dues checkoff may do so by written notice to the Union at any time. The actual dues amount deducted, as determined by the Union, shall be uniform in dollar amount for each employee. There will be one uniform amount for full-time employees, and two amounts for part-time employees in order to ease the Employer’s burden of administrating this provision. If the employee has no earnings due for that period, the Union shall be responsible for collection of dues. The Union agrees to refund to the employee any amounts paid to the Union in error on account of this dues deduction provision. The Union may change the fixed uniform dollar amount which will be considered the regularly monthly fees twice each year during the life of this agreement. The Union will give the Village thirty (30) days’ notice of any Page 211 of 270 such change in the amount of uniform dues to be deducted. Section 3.3. Union Indemnification. The Union shall indemnify, defend and save the Village harmless against any and all claims, demands, suits or other forms of liability (monetary or otherwise) and for all legal costs that shall arise out of or by reason of action taken or not taken by the Village in complying with the provisions of this Article. If an improper deduction is made, the Union shall refund directly to the employee any such amount. ARTICLE IV UNION AND EMPLOYEE RIGHTS Section 4.1. Employee Time Off. Employees shall, after giving appropriate notice to their supervisor, be allowed reasonable time off with pay during work hours to attend grievance hearings, labor/management meetings, committee meetings and activities if such committees have been established by this Contract, or meetings called to by the Village if such employees are required to attend such meetings by virtue of being Union representatives, stewards, witnesses, or grievants, if such attendance does not substantially interfere with the Village’s operations. Section 4.2. Union Access. One (1) AFSCME representative shall normally have access to the premises of the Village in order to help resolve a serious dispute or problem arising under this Agreement. In the event a resource person(s) from AFSCME is (are) needed to discuss a specialized concern, such representative(s) shall also receive access with the designated representative subject to the other requirements of this section. In order to receive access, the representative(s) must provide notice to the department or his designee. The representative(s) may visit with employees during their non-working hours if such visit does not disturb the work of employees who may otherwise by working. The Village may agree to allow or deny, at its sole discretion, the right in emergency situations of Union staff representatives or local Union representatives to call a meeting during work hours to prevent, resolve or clarify a problem. Section 4.3. Distribution Of Union Literature. An employee shall be permitted to distribute Union literature during his non-working hours. The Page 212 of 270 Union shall be allowed to use the Village’s inter-department mail system to distribute Union literature. Section 4.4. Use Of Village Facilities. The Union will be permitted to use Village facilities for Union meetings, when available, under reasonable conditions as normally imposed by the Village. Section 4.5. Bulletin Boards. The Village agrees to provide a bulletin board in each of the following buildings for use by the Union: Police Department, Village Hall, Park Maintenance Garage, Village Maintenance Garage, Iowa Center, and Public Works. The boards shall be for the sole and exclusive use of the Union. The items posted shall not be political, partisan, obscene or defamatory. A copy of all notices shall be given to the Village Manager prior to their posting on the bulletin board. Section 4.6. Time Off. Local Union representatives shall be allowed reasonable time off without pay for legitimate Union business such as Union meetings, Union Committee meetings, State or International conventions – provided such representative shall give reasonable notice to his supervisor of such absence and shall be allowed such time off if it does not substantially interfere with the operating needs of the Village. The employee may utilize any accumulated time (holiday, personal, vacation pay) in lieu of taking time off without pay. Such time off shall not be detrimental in any way to the employee’s record. Section 4.7. New Employee Orientation. When a new bargaining unit employee is hired by the Village, a Union representative will be allowed to meet at the end of the Village orientation program with the new employee for up to one (1) hour without loss of pay for either employee for Union orientation. Both employees will notify their supervisors prior to attending the orientation. ARTICLE V MANAGEMENT RIGHTS Section 5.1. It is understood and agreed that the Village possesses the sole and exclusive right and authority to manage and direct the employees of the Village and its various departments and divisions in all aspects including, but not limited to, all rights and authority exercised by the Village prior to the Page 213 of 270 execution of this Agreement and all other rights and authority, including those listed below, except as may be specifically modified by another provision of this Agreement: The right to determine its mission, policies and to set forth all standards of service offered to the public; To plan, direct, control and determine the operations or services to be conducted by employees of the Village, as well as their location and time and method of delivery; To determine and revise the method, means, number and type of personnel needed to carry out the mission of the Village and of its various departments and divisions; To manage and direct the working forces; To hire employees and to assign or transfer employees within and between departments or divisions for legitimate operating purposes; To promote employees to positions within the bargaining unit; To suspend, discipline or discharge employees except as otherwise limited by this Agreement; To lay off employees; To make, publish, enforce and alter rules and regulations for the conduct of employees, such rules and regulations shall not be unreasonable; To introduce new or revised work methods, work practices, equipment or facilities and to eliminate or consolidate work methods, work practices, equipment or facilities; To determine the qualifications required for each job and to determine the competence and qualifications of each employee; To use temporary and seasonal employees as the Village in its sole discretion deems appropriate; To create new positions, departments or divisions or to eliminate, consolidate or modify existing positions, departments or divisions; To establish and alter the number of shifts, hours of work and work schedules; To subcontract or contract out for goods and services; To schedule and assign work, including overtime work; To establish work and productivity standards which shall not be unreasonable; To make temporary and/or permanent promotions to supervisory positions; and To determine the purpose and mission of the Village and the amount of budget to be adopted, therefore. Section 5.2. The parties agree that the Village’s exercise of any of the rights listed above shall not conflict with any of the express written provisions Page 214 of 270  of this Agreement. In the event of such a direct conflict, the express written provisions of this Agreement shall control. Section 5.3. The parties agree that there is nothing in this Agreement which would limit the Village’s right to respond to a civil emergency in any reasonable manner, and this Agreement shall be so interpreted. ARTICLE VI SUBCONTRACTING The Village reserves the right to contract out any work it deems necessary in the interests of efficiency, economy, improved work product or emergency. It is the general policy of the Village to continue to utilize its employees to perform work they are qualified to perform. Except where an emergency situation exists, before the Village changes its policy involving the subcontracting of work, where such policy change will result in the layoff of bargaining unit employees, the Village will notify the Union and offer the Union an opportunity to discuss the matter. ARTICLE VII GRIEVANCE PROCEDURE Section 7.1. Definition of Grievance. A grievance is defined as any difference, complaint or dispute between the Village and the Union or any employee regarding the application, meaning or interpretation of this Agreement. The Union may file a grievance at Step 3 concerning any matter covered in a work rule, and such grievance shall be processed in accordance with this Article. Grievances may be processed by the Union on behalf of an employee or on behalf of a group of employees or itself setting forth name(s) or group(s) of the employee(s). The Union may have the grievant or one grievant representing group grievants present at any step of the grievance procedure, and the employee is entitled to Union representation at each and every step of the grievance procedure. The resolution of a grievance filed on behalf of a group of employees shall be made applicable to the appropriate employees within that group. Section 7.2. Grievance Steps. Page 215 of 270 Step 1. Immediate Supervisor The employee and/or Union shall orally raise the grievance with the employee’s supervisor who is outside of the bargaining unit. The employee shall inform the supervisor that this discussion constitutes the first step of the grievance procedure. All grievances must be presented not later than ten (10) working days from the date the grievant became aware or should reasonably have become aware of the occurrence giving rise to the complaint. The immediate supervisor shall render an oral response to the grievance within five (5) working days after the grievance is presented. If the oral grievance is not resolved at Step 1, the immediate supervisor and grievant and Union representative shall sign the written statement of grievance prepare for submission at Step 2 acknowledging discussion of the grievance. Step 2. Department Head In the event the grievance is not resolved in Step 1, it shall be presented in writing by the Union to the Department Head or designee within five (5) working days after the supervisor’s response is due. Within five (5) working days after the grievance is presented at Step 2, the Department Head or designee shall discuss the grievance with the Union. The Department Head or designee shall render a written answer to the grievance within five (5) working days after such discussion is held and provide a copy of such answer to the Union and affected employee. Step 3. Village Manager If the grievance is still unresolved, it shall be presented by the Union to the Village Manager or designee in writing within five (5) working days after the Step 2 response is received or is due, whichever is earliest. Within five (5) working days after receipt of the written grievance, the parties shall meet or hold other discussions in an attempt to solve the grievance unless the parties mutually agree otherwise. The Village Manager shall give his written response within five (5) working days following the meeting. If no meeting is held, the Village Manager shall respond in writing to the grievance within five (5) working days of receipt of the grievance. Step 4. Arbitration If the answer at Step 3 is unsatisfactory, the grievance may be submitted by the Union to binding arbitration within ten (10) working days after the Village Manager’s answer is received or is due. The parties shall attempt to agree Page 216 of 270 upon an arbitrator or the Federal Mediation and Conciliation Service within ten (10) calendar days after receipt of the notice of referral to arbitration. In the event the parties are unable to agree upon an arbitrator within the ten (10) calendar day period, the parties shall request the American Arbitration Association to submit a list of five (5) arbitrators. The parties shall alternately strike the names of two arbitrators. The person whose name remains shall be the arbitrator, provided that either party, before striking any names, shall have the right the reject one (1) panel of arbitrators. The arbitrator shall be notified of his selection by a joint letter from the Village and the Union, requesting that he set a time and place for the hearing, subject to the availability of the Village and Union representatives and shall be notified of the issue where mutually agreed by the parties. Both parties agree to attempt to arrive at a joint stipulation of the facts and issues as outlined to be submitted to the arbitrator. The Village or Union shall have the right to request the arbitrator to require the presence of witnesses and/or documents. Each party shall bear the expense of its own witnesses who are not employees of the Village. The expenses and fees of the arbitrator and the cost of the hearing room shall be shared equally by the parties. Nothing in this Article shall preclude the parties from agreeing to use the expedited arbitration procedures of the American Arbitration Association. The parties may agree to submit more than one (1) grievance to a selected arbitrator. The decision and award of the arbitrator shall be final and binding on the Employer, the Union and the employee or employees involved. The arbitrator shall be requested to issue his decision within thirty (30) days after the conclusion of the testimony and argument. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record and makes a copy available without charge to the other party and to the arbitrator. The arbitrator shall act in a judicial, not legislative, capacity and shall have no right to recommend to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Agreement. He shall only consider and make a decision with respect to the specific issue submitted, and shall have no authority to make a decision on any other issue not so submitted to him. In the event the arbitrator finds a violation of the terms of this Agreement, he shall fashion an appropriate remedy. The arbitrator shall submit in writing his decision within thirty (30) calendar days following close of the hearing or the submission of Page 217 of 270 briefs by the parties, whichever is later, unless the parties agree to a written extension thereof. The decision shall be based solely upon his interpretation of the meaning or application of the express terms of this Agreement to the facts of the grievance presented. A decision rendered consistent with the terms of this Agreement shall be final and binding. Section 7.3. Time Limits. Grievances may be withdrawn at any step of the Grievance Procedure without prejudice. Grievances not appealed within the designated time limits will be treated as null and void. The time limits at any step or for any hearing may be extended by mutual agreement of the parties involved at that particular step. Section 7.4. Time Off. Union stewards shall, if the Employer believes it necessary, be permitted a reasonable amount of time without loss of pay during working hours to investigate and process grievances provided that such activity shall not exceed a reasonable period of time, or unreasonably interrupt the work of employees. When on working time, stewards shall notify their immediate supervisors in advance of their intention to handle and process grievances. Supervisors may not unreasonably withhold permission to the stewards to engage in such activities. Grievants, Union stewards and witnesses whose testimony is pertinent to the Union’s presentation or argument will be permitted reasonable time without loss of pay to attend grievance meetings and/or respond to the Union’s investigation. Section 7.5. Advance Grievance Step Filing. Certain issues which by nature are not capable of being settled at a preliminary step of the grievance procedure or which would become moot due to the length of time necessary to exhaust the grievance steps, may by mutual agreement be filed at the appropriate advance step. The appropriate union representative and the appropriate Village representative shall mutually agree upon such advance step filing. Section 7.6. Pertinent Witnesses And Information. The Union or the Village may request the production of specific documents, books, papers or witnesses reasonably available from the other side and substantially pertinent to the grievance under consideration. Such request shall not be unreasonably denied, but reasonable copying cost may be charged. Page 218 of 270  ARTICLE VIII NO STRIKE OR SLOWDOWN Section 8.1. No Strike Or Slowdown. During the term of this Agreement, neither the Union nor its agents nor any employee for any reason will authorize, institute, aid, condone or engage in any slowdown, work stoppage, or strike. Section 8.2. Union Official Responsibility. The Union agrees to notify all local officers and representatives of their obligation and responsibility for maintaining compliance with this Article. In the event any such prohibited activity occurs, the Village will notify the Union and the Union will immediately take good faith action to cause such activity to cease. Section 8.3. Discipline. The Village may discipline, including discharge, any employee who violates Section 8.1 and Section 8.2. ARTICLE IX SENIORITY Section 9.1. Definition. Seniority is defined as the employee’s total length of service from the employee’s last date of hire with the Village, except as otherwise provided in this Agreement. Part-time employees shall have their seniority accounted for on a pro-rata basis. In the event that employees have the same seniority date, then for the purposes of breaking a tie in seniority, a lottery will be held to determine the person with the most seniority, with the lowest number from the lottery having the higher seniority. For promotions and layoffs seniority shall prevail, except as provided by this Agreement. Non-merit factors unrelated to work performance shall not be considered. Section 9.2. Loss of Seniority. An employee will lose all seniority and continuous employment with the Village if such employment is interrupted for any of the following reasons: (a) Employee quits or retires; (b) Employee is discharged for cause; (c) Employee absent for five (5) consecutive working days without notifying the Village; (d) Employee fails to return to work at the end of an approved leave of Page 219 of 270 absence; (e) Employee fails to return from layoff within seven (7) calendar days from the date of recall; (f) Employee is absent from work because of a layoff for a period of time in excess of eighteen (18) months. ARTICLE X PROBATIONARY PERIOD Section 10.1. Length. All new employees shall be considered as probationary employees for twelve (12) months of actual work for full-time employees and part-time employees. During this initial probationary period, an employee shall be disciplined or discharged, as exclusively determined by the Village and such Village action shall, not be subject to Article 7 (Grievance Procedure). The Village will notify the Union prior to discharge. Any unresolved grievance filed on behalf of a new employee who has not completed his initial probation shall be withdrawn without prejudice or precedent if said employee is terminated by the Village. Section 10.2. Transfer Or Promotion. In the event an employee is transferred to a different position paying the same wage rate or promoted to a position paying a higher wage rate, such employee shall be considered a probationary employee for six (6) months of actual work for full-time employees and part-time employees. During this probationary period, the Village may return the employee to the employee’s previous position for reasons of unsatisfactory performance of the duties of the new position, provided, however, that the Village has previously counseled the employee, given him written notice of his deficiencies and an opportunity to correct such deficiencies. An employee who transfers or promotes to a new position may voluntarily elect to return to his previous position during the probationary period at the employee’s former rate of pay in that position. Section 10.3. Hours Of Work Defined. For purposes of this section, “actual hours of work” does not include time paid for but not worked. Page 220 of 270  ARTICLE XI LAYFOFF/RECALL Section 11.1. Definition And Notice. A layoff is defined as a reduction in bargaining unit jobs where one or more employees is adversely affected. The Village shall give the Union at least thirty (30) days’ notice of any layoff. The Village shall provide the Union with the number of employees to be affected and their location(s). The Village and the Union shall meet and confer over possible ways to avoid a layoff prior to the Village exercising its management right to institute layoffs. The Village and the Union shall consider other alternatives to layoffs including, but not limited to, elimination of outside contractors and job sharing by employees. Section 11.2. Layoff. After its discussion with the Union, the Village shall determine in which classification(s) within the department and bargaining unit the layoff should occur and the number of employees to be laid off. If it is determined by the Village that layoffs are necessary, employees subject to layoff shall be given fifteen (15) days’ notice by the Village prior to the effective date. Employees will be laid off in the following order: Temporary and seasonal employees in an affected job classification; Part-time employees by appropriate position classification and department in accordance with their seniority within the classification; Bargaining unit employees by appropriate position classification and department in accordance with their seniority within the classification. An employee subject to layoff may bump an employee with the least seniority in the same or lower position classification provided the bumping employee is capable of performing the work and has given written notice of his intention to bump within three (3) working days of receiving the layoff notice. Section 11.3. Recall. Employees who are laid off shall be placed on a recall list for a period of eighteen (18) months. Employees on said recall list have the obligation to keep the Village advised in writing of their current address. If there is a recall, employees who are on the recall list shall be recalled, in the inverse order of their layoff, provided they are presently qualified to perform the work in the job classification to which they are Page 221 of 270 recalled without significant training. Significant for this section is defined as one (1) week. Within seven (7) calendar days after the notice of recall by registered letter, the employee must advise the Village in writing that he accepts re-employment and will be able to commence employment on the date specified in the notice. The Village may require, at its discretion, that an employee undergo and pass a medical examination at the Village’s expense prior to being accepted for re-employment. An employee who declines recall, or who, in the absence of extenuating circumstances approved by the Village Manager, fails to respond as directed within the time allowed, shall be presumed to have resigned and shall forfeit any and all re-employment rights. Section 11.4. Welfare to Work. No AFSCME represented position shall be eliminated, hours reduced, or otherwise reduced in pay, as a result of any welfare to work initiatives. Duties normally performed by AFSCME represented employees shall not be assigned to welfare recipients or welfare to work participants, nor shall AFSCME represented employees in any way be displaced or replaced by such individuals. The Union will be notified at least ninety (90) days in advance whenever the Employer intends to use welfare recipients or welfare to work participants. Such notice shall include the number of individuals involved, their work locations and hours of work, and a summary of the type of tasks to be performed. Upon request by the Union, the parties shall meet promptly to discuss or negotiate, as appropriate, issues which arise as a result of welfare initiatives. Nothing contained in this section shall serve to diminish any rights of the Village already contained in Article VI – Subcontracting or Article XI – Layoff and Recall. ARTICLE XII JOB CLASSIFICATIONS The Village reserves the right to draft and issue Job Classifications (job descriptions) for all bargaining unit employees, a copy of which shall be provided to each employee. When an issue arises as to whether an employee is working beyond the scope of his position classification, the employee may institute a grievance at Step 1 of the Grievance Procedure. When a new bargaining unit Job Classification is established, or existing classifications are merged, the Village shall meet with the Union and negotiate over the proposed pay rate. If no agreement is reached within thirty (30) days, Page 222 of 270 the Union may appeal the issue to Step 4 (Arbitration) of the Grievance Procedure for a determination of the appropriate pay rate for the new classification. The Village retains the right to temporarily fill the position. Pending final determination of the arbitrator, the Village’s pay rate shall be in full force and effect. Where allowable by state and federal law, incumbents in the bargaining unit whose existing Job Classifications are at least seventy-five (75%) encompassed within the new Job Classification and who possess the necessary skill and ability to perform the new job classification shall be re-classified accordingly. Thereafter, permanent vacancies in the new classification shall be posted. ARTICLE XIII FILLING OF VACANCIES All permanent bargaining unit vacancies shall be posted on the bulletin boards in each worksite for a period of ten (10) working days prior to the Village taking any action to permanently fill such vacancies. During this period, employees who wish to apply for this open position or job may do so. Permanent vacancies shall be filled in accordance with Article 9 (Seniority) in the following order of priority: Recall or transfer from layoff; Bargaining unit applicants; When the Village Manager determines that there are no qualified employees available from within the bargaining unit, he may consider outside applicants. The order as specified in Section (1) and (2) above shall apply unless another less senior employee can be shown to have demonstrably superior qualifications. Any subsequent vacancy resulting from selection of an employee to fill a vacancy shall be posted and filled in accordance with this Article. The Village is committed to the concept of advancement within the service through promotional opportunities which shall be open to all employees who meet the necessary requirements. Where a permanent vacancy exists, the position may be filled by temporary Page 223 of 270 assignment up to thirty (30) days. Thereafter, the position must be posted. Thereafter, the position must be filled in accordance with the applicable provisions of this Agreement. If an employee is temporarily assigned to a position with lower pay than their regular pay, they shall still receive their regular rate of pay. If the employee is temporarily assigned to a position outside his classification and having a higher rate of pay, the Village and the Union shall negotiate a temporary increase in pay. The Union shall be notified of all temporary assignments by the Village prior to this taking effect. ARTICLE XIV HOURS OF WORK AND OVERTIME Section 14.1. Normal Work Hours. Current regular work hours for bargaining unit employees shall remain in effect except as stated below. Except upon mutual agreement, any changes in regular work hours for bargaining unit employees shall only be made when needed for legitimate operating purposes. With the exception of part-time employees, bargaining unit employees are scheduled to work eight (8) hours, five (5) days weekly. The workweek shall be Monday through Friday with the exception of Police Department employees and certain custodial staff who are normally scheduled to work weekends. This section is not a guarantee of hours of work per day or per week. Employees shall receive two (2) fifteen (15) minute paid rest periods during each eight (8) hour work shift. There shall be a ten (10) minute personal clean-up period immediately prior to the end of each regular workday except under emergency conditions or when overtime is required immediately after the conclusion of the regular workday. A ten (10) minute personal clean-up period shall also be granted prior to each lunch period during normal working hours. Only the following job classifications shall be eligible for these clean-up periods, unless mutually agreed otherwise: Foreman, Building Maintenance Workers, Ground Workers, Public Works Laborers, Public Works Maintenance, Public Works Specialist, and Mechanics. Employees shall receive one-half (1/2) hour unpaid lunch period during each eight (8) hour shift. Police employees who currently receive a paid lunch shall Page 224 of 270 continue to receive such. If an employee is required to work four (4) or more hours of consecutive overtime, he shall be entitled to a fifteen (15) minute paid break period as scheduled by the immediate supervisor, provided, however, that the four (4) consecutive hour period does not occur during meal hours of 6:00 p.m., 12:00 midnight or 6:00 a.m., or 12:00 noon on weekends and holidays, in which case the employee shall be granted a thirty (30) minute paid meal period in lieu of the fifteen (15) minute break. Section 14.2. Overtime. Hours worked physically, or remote work consisting of more than a brief phone conversation, outside of or/in addition to the normal scheduled workday, or workweek, shall be overtime hours. The rate of pay shall be one and one-half (1-1/2) times the employee’s regular rate of pay for each overtime hour worked. Time and one-half (1-1/2) shall be paid for all work performed on Saturday or Sunday (unless it is the employee’s regularly scheduled workday) and double time shall be paid on the actual holidays worked except the two (2) floating holidays listed in Article 19.1, instead of the days of Holiday Observance (see Section 19.3). Non- Emergency overtime hours shall be approved by a department supervisor when practical. All bargaining unit employees shall continue to qualify for compensatory time off in lieu of overtime payments under reasonable conditions established by the Employer. Employees shall not be treated arbitrarily in the granting or denial of compensatory time off. An employee who choses compensatory time off in lieu of overtime payment must indicate the preference at the end of the shift in which overtime was worked or no later than the start of the employee’s next shift. If compensatory time is granted, it may be taken at such times as are approved by the department head. Notification to department head to use compensatory time will be pursuant to the holiday/personal leave provisions in Art. XX, Section 20.1 of the Agreement (i.e. 48-hours notice). Compensatory time will be taken in the in minimum amounts per Department Divisions: Public Works Utilities – 4 hrs. Public Works Streets and Forestry – 4 hrs. Parks Building and Grounds – 4 hrs. Page 225 of 270  Fleet – 2 hrs. Community Development & Public Works Office – 2 hrs. Finance and Village Hall – 2 hrs. Police CSO – 2 hrs. Employees will not be eligible for call-out relief. An employee’s use of compensatory time will not count against any maximum number of employees allowed off on a particular day. Employees shall be able to carry over up to forty (40) hours of compensatory time each calendar year with a maximum balance up to 80 hrs at any time. Employees shall not be able to utilize more than forty (40) hours of comp time consecutively per time off request. Any compensatory time in excess of forty (40) hours as of the date for the end of the year shall be converted to cash payment. In order to be eligible to receive overtime compensation, an employee must receive forty (40) hours of pay during his normal work week. Police Department employees shall continue to receive five (5) minutes per day compensation time for briefing. An employee called back to work outside his regularly scheduled workday shall be paid a minimum of two (2) hours’ call-out pay at a rate of one and one-half (1-1/2) times the employee’s straight time hourly rate. There shall be no pyramiding of overtime work or pay. Section 14.3. Overtime Distribution. The Village will attempt to offer equally on an annual basis overtime work to employees in the same job classification within each division or department who are able to do the work without extra training. Where the Employer has notice of overtime needs which can be scheduled well in advance, the Employer shall, among employees in the same job classification and division or department, seek volunteers for the overtime. If two or more employees volunteer for the overtime and can perform the work, the overtime shall be assigned to the available employee having the lowest amount of accumulated overtime. If no one volunteers, the Village will attempt to assign overtime to the employee having the lowest accumulated overtime. For purposes of overtime accumulation, overtime offered but not worked by the employee shall be credited to the employee’s overtime account. Good faith, but improper Page 226 of 270 assignment of overtime shall be remedied by granting new overtime, not paying for overtime not actually worked. Employees shall cooperate with the Employer in the assignment of emergency overtime work. Section 14.4. Electronic Devices. The Village, at its sole discretion, may issue electronic communications devices, such as cell phones, laptops, tablets, etc., at Village expense to any member of the bargaining unit. Employees who are contacted to perform unscheduled overtime through the use of an electronic device must call in to their department’s representative within twenty (20) minutes of being contacted. Such persons shall cooperate and report for emergency overtime work if requested. The Public Works Department will continue its practice to post call-out crew and crew call schedule. This will be done on a year-round basis. The employee on posted crew scheduled will be the first contact if qualified. Cooperation can be waived if the employee has compelling evidence why he cannot comply with requested overtime. The employee can indicate and provide evidence of their inability to cooperate in advance. All employees issued electronic communication devices, such as cell phone, laptop, tablet, etc., shall be responsible for the safekeeping of their electronic device and shall have such device in working order with them when they are not scheduled to work. The Village shall only be responsible for the repair and maintenance of its electronic devices resulting from normal use and wear. Any employee that is required to stand-by shall be verbally directed by the Village Manager or designee to be on stand-by status, which directive shall be transcribed to a written directive served on the employee either via e-mail or physical memorandum with the Village Manager, the local union president, and the AFSCME Council 31 Staff Representative copied on such written directive. The verbal and written directive shall state the employee(s) name, start time and date and end time and date of the stand-by status. An employee required to be on stand-by status shall have the option to be issued a Village cell phone, if available, or provide the Village with a phone number to be contacted in order to activate the employee's response. Employees who are contacted to perform work while on stand-by status shall call in to their department's representative within ten (10) minutes of being contacted, and shall arrive at the designated department or to the worksite within one (1) hour of being called by the Village. Failure to respond to the Village's call or report to the worksite within the time set forth shall subject the employee to discipline pursuant to Article XV, Discipline, of the Agreement. An employee that is required to be on stand-by status, during off duty hours, for possible recall for overtime work shall be paid at the Page 227 of 270 appropriate overtime pay rate for such time. Section 14.5 Emergency Call Out Rotation. Compensation for employees participating in emergency call-out rotation schedule(s) includes the use of a Village-issued cell phone for the call-out period. The Village will supply a vehicle for business use during the call-out period (except for Parks employees) and the employee will be compensated additional straight time hours for working the call-out period, as provided by their position below. A call-out period shall consist of seven consecutive days, generally beginning on Mondays at 7:00 a.m. and ending on the following Monday at 6:59 a.m. A calendar with the rotation schedule assignments will be posted by the department(s) each quarter. Positions this section pertains to will be the following: Public Works: (14 hours of straight time) Street Foreman Utilities Foreman Fleet: (10 hours of straight time) Fleet Foreman Fleet Specialty Lead Parks: (10 hours of Straight time and no car allowance) Building Maintenance Lead Other qualified departmental employees may be considered on an as needed basis per the manager’s discretion. ARTICLE XV DISCIPLINE Section 15.1. Progressive Discipline. The Village agrees with the tenets of progressive and corrective discipline where appropriate. Discipline shall include only: (a) oral reprimand; (b) written reprimand; (c) suspension; and (d) discharge. Page 228 of 270 Disciplinary action may be imposed upon an employee only for just cause, except that a probationary employee may not grieve discipline beyond Step 3 of the grievance procedure. Discipline shall be imposed in a timely fashion. Once the measure of discipline is determined and imposed, said discipline may be increased only if new facts and circumstances warrant. If the Village has reason to discipline an employee, it shall be done in a manner that will not embarrass the employee before other employees or the public. An employee shall not be demoted as a result of disciplinary action. Section 15.2. Oral Reprimands. The Village must inform the employee that he is receiving an oral reprimand. The employee shall be advised of the reasons for such discipline. Section 15.3. Investigatory Meeting and Notice of Discipline. For discipline other than oral reprimands, prior to interviewing an employee suspected of improper conduct, the Village shall notify the employee and the Union that it is investigating circumstances which may result in disciplinary action being taken against the employee. Before the discipline is finally imposed, the Village shall notify the employee and the Union, and meet with the employee, and the Union if requested by the employee, and inform him of the reason for such contemplated discipline. The names of significant witnesses and copies of pertinent documents shall be provided upon request. The employee and/or the Union shall be given the opportunity to rebut or clarify the reasons for such discipline. Reasonable extension of time for rebuttal purposes will be allowed when warranted if mutually agreed by all parties. Section 15.4. Statement Of Discipline. In the event disciplinary action is taken against an employee, other than oral warning, the Village shall, upon request, provide the employee and the Union in writing with a clear and concise statement of the reasons for said discipline. Section 15.5. Removal Of Discipline. Any oral warning, written warning or discipline imposed shall be removed from an employee’s record if, from the date of the last oral warning or discipline, twelve (12) months pass; from last written warning or discipline, eighteen (18) months pass; from last suspension, twenty-four (24) months pass, without the employee Page 229 of 270 receiving an additional warning or discipline for such offense. Section 15.6. Polygraph Exams. No employee shall be required to take a polygraph examination. Section 15.7. Background Checks. The Village shall not conduct credit checks on bargaining unit employees. The Village may continue its past practice of running a police record check on employees where required for a valid job-related reason. Employees cannot be disqualified for offenses that do not impact on their ability to perform the job. ARTICLE XVI WORKING CONDITIONS, SAFETY AND HEALTH Section 16.1. Labor/Management Committee. The Village shall take reasonable efforts to provide a safe and healthy working environment for all bargaining unit employees. The parties agree that a joint Labor/Management Committee shall meet once a month unless mutually agreed otherwise, for the purpose of discussing any work-related problems of mutual concern for the advancement of better relations and efficient operations and to identify and to correct unsafe or unhealthy working conditions. The Union shall be represented by at least one (1) bargaining unit employee from each department and three (3) from public works. The Village shall be represented by an equal number of representatives. The Union and the Village shall exchange agenda items at least seven (7) calendar days in advance of the meeting. Discussion shall be limited to matters set forth on the agenda and other matters mutually agreed to by the parties, but it is understood that these meetings shall not be used to renegotiate this Agreement or for the purpose of resolving grievances. Where the parties agree that an unsafe or unhealthy working condition exists, following such meetings, the Village shall correct it within a reasonable period of time. Members of the Union authorized to represent the Union at Labor/Management meetings will be paid by the Village for time spent in Labor/Management meetings but only at the straight-time hourly rate for the hours they would otherwise have worked on their regular work schedule. No employee shall be discharged or otherwise disciplined for refusal to perform work where imminent risk of serious injury or death exists. Page 230 of 270 Section 16.2. Personal Effects. The Village shall continue to provide all bargaining unit employees with an adequate area in which to store their coats, purses and other personal property. The Village shall provide each employee required to use special equipment or work clothing with one locker apiece in which to store that equipment and clothing. The Village shall provide rain gear for all employees who work outdoors. The Village shall continue to provide adequate lounge and eating areas, separated from the employee’s work area. Section 16.3. Loss Of Personal Property. Upon property documentation submitted to the employees’ supervisor, employees within the same classification who through no fault of their own, suffer loss of personal property in the line of duty, shall be reimbursed the coast of any personal property destroyed or damaged in the performance of the employee’s duties, but shall not be reimbursed for loss by fire or theft. Section 16.4. Equipment. The Village shall take reasonable efforts to supply employees with proper equipment in good working condition. The Village shall take reasonable efforts to provide prompt repair and service to equipment used by employees in their work duties. Section 16.5. Bargaining Unit Work. The Village shall assign bargaining unit work to bargaining unit employees only, except in situations for which there are not qualified bargaining unit personnel reasonably available or where the failure to do so is not significant. Section 16.6. Village Vehicles. The current practice of employees being allowed to take Village vehicles home on scheduled overtime shall continue for Well and Sewer reading weekend work only. Should there be a significant change in circumstances, the Village shall meet and confer with the Union. 16.7 Video Security and Vehicle Cameras The Department may, at its discretion, install security cameras around village buildings and vehicles for the safety of employees and the security of Village property. Any cameras shall be placed in public areas only, also upon the exterior perimeter and only forward-facing vehicle cameras. Cameras shall Page 231 of 270 provide video security only and will not record or broadcast audio. For discipline purposes, the Employer may only rely on video recorded within (120) one hundred twenty days prior to the date the allegations were made known to the Employer, unless the allegation is criminal in nature. Past video will only be evaluated for possible action in the event of loss or damage to Village property, a reported injury to an employee, an alleged suspected criminal act, or to confirm an alleged violation of policy, misconduct, or reported physical confrontation that previously occurred. Video shall only be used to initiate discipline when a past video is viewed for one of the above- stated reasons, or when Employer observes an infraction while viewing past video for one of the above-stated reasons. Administration and supervisors shall not monitor cameras for the mere purpose of generating discipline. The Village shall notify the Union that videos will be reviewed prior to initiation of any discipline and Upon request, the Union shall be allowed to review any footage obtained by the Village. Community Service Officers and clerical staff assigned to the police department shall follow all police department policies, regulations, and state statutes related to the use of body cameras, in-car cameras, and station cameras. ARTICLE XVII RECORDS AND FORMS Section 17.1. Attendance Records. An employee shall have the right to review his time pay records on file with the Village. Section 17.2. Records. All public records, as defined by law, of the village shall be available for inspection upon written request by the Union. Section 17.3. Forms. No employee shall be required to sign undated or incomplete forms. ARTICLE XVIII VACATION Section 18.1. Length of Vacation. Every full-time employee shall be eligible for paid vacation time after the completion of the required period of Page 232 of 270 continuous employment with the Village, as follows: Length of Continuous Working Days Vacation Service Per Year 60 Days 5 days 1 year 10 days 5 years 15 days 10 years 20 days 15 years 25 days Section 18.2. Scheduling. Each employee wishing to schedule a vacation should request such vacation leave as far in advance as reasonably possible, but at least one (1) week in advance of the requested vacation. Advance notice may be waived by the Department Head in cases of emergency. Request for vacation shall be granted if they approved by the Department Head. A vacation sign-up sheet will be posted from October 15th to October 31st for the next l calendar year. The Department Head shall advise the employee of the status of the vacation request submitted October by no later than November 15th. Employees will be granted their vacation requests based on seniority if conflicts occur. Vacation requests outside the month of October will be granted on a first-come, first-served basis In the event a holiday(s) occurs during the period when an employee is on approved vacation leave, such holiday will be observed as a holiday and the employee shall have another day(s) off for vacation. Section 18.3. Vacation Pay. The rate of the vacation pay shall be the employee’s regular straight time hourly rate of pay and longevity as applicable in effect for the employee’s regular job at the time the vacation is being taken. Upon separation from employment, vacation time, personal days, floating holidays earned but not taken will be paid at the employee’s straight time hourly rate of pay in effect for the employee’s regular job at the time of separation. Page 233 of 270 Section 18.4. Cancellation. Vacation time may be used in increments of one day or more. Once a scheduled vacation is approved, it will only be canceled if an emergency occurs and the Employer’s operating needs require that employee’s services. If such vacation is canceled, the employee shall immediately submit another request for the use of such vacation time in the current calendar year. If the department head cannot grant the employee’s request(s) for vacation time during the current calendar year, then the employee shall be allowed to schedule such vacation time during the next calendar year. The Village shall allow vacation carryover of up to one (1) week for employees with five (5) years of seniority. Provided, however, the employee must request the carryover by December 1st. The vacation carried over must be used in the first four (4) months of the calendar year (by April 30th). Section 18.5. Vacation and Call Out. For the purpose of the call out procedure, an employee’s vacation commences at the end of the normal workday preceding the vacation day and will continue until the employee returns for the next scheduled normal workday. During the time an employee is on vacation, the employee will not be subject to call out, including the weekend that precedes or follows a vacation, unless the employee indicates his or her availability for call out. An employee need not respond to pages or other communications while not subject to call out. The maximum vacation requests honored per weekend for April 1st until November 30th will be three (3) and from December 1st until March 31st the number is reduced to two (2), and these numbers double when both weekends (at the beginning and the end of the workweek) are taken into consideration, with a maximum of half the employees off can be from one division consisting of Streets and Forestry, Utility, Parks – Building and Grounds.(i.e. 3 from April 1st till November 30th and 2 after)). This maximum does not include the mechanics in the overall number of employees granted time off, but only one (1) mechanic may be granted vacation on a particular day, unless management uses its discretion to allow more than one to be granted time off. An employee must use at least one (1) day of vacation, personal or floating holiday time in order for this section to apply. Page 234 of 270  ARTICLE XIX HOLIDAYS Section 19.1. Holidays. The following are paid holidays for eligible full- time employees: 2 floating holidays Thanksgiving New Year’s Day Day After Thanksgiving Presidents Day Christmas Eve Memorial Day Independence Day Christmas Day Labor Day Floating holidays may be taken in half-day increments. Requests for leave shall be made as far in advance as possible but at least forty-eight (48) hours in advance of the requested floating holiday. Section 19.2. Holiday Pay. In order to be eligible for holiday pay, employees must work the last regular scheduled workday immediately preceding and the first regularly scheduled workday immediately following the holiday unless they are excused in writing by the department head. Excuses shall be granted if the absence is caused by any authorized day off, with or without pay. If an employee is off on sick leave, the Village may require substantiating evidence, including a doctor’s certificate, if a pattern of sick leave abuse exists. Employees who are not excused as provided above shall be considered ineligible for holiday pay. Section 19.3. Holiday Observance. Any of the holidays listed in 19.1 which fall on Saturday will be observed on the preceding Friday and those holidays which fall on Sunday will be observed on the following Monday. For employees whose regularly scheduled workweek includes Saturday or Sunday, holidays will be observed on the day listed in this section and if such date falls on the employee’s regular day off the employee will be given another day off at a time mutually agreed between the employee and the department head. Page 235 of 270  ARTICLE XX LEAVES Section 20.1. Personal Leave. Upon employment and each fiscal year thereafter, all bargaining unit employees shall receive, pro rata, two (2) personal leave days. Such personal leave may not be used in increments of less than four (4) hours unless the employee’s normal work day is less. Requests for leave shall be made as far in advance as possible but at least forty-eight (48) hours in advance of the requested personal day(s). Operations permitting, as determined by the Department Head, advance notice shall be waived by the Department Head in the event of unforeseen circumstance. Operations permitting, as determined by the Department Head, personal leave shall be granted. Personal leave shall not accumulate from fiscal year to fiscal year. Payment for a personal day shall be the same as a regular workday. Section 20.2. Leave Of Absence. Bargaining unit employees may be granted a general leave of absence without pay or benefits for a specified period not to exceed six (6) months, upon approval of the Village Manager. When a request for leave of absence is made due to family responsibilities, such family responsibility leave may be granted for a period not to exceed six (6) months. During such leave(s) of absence without pay, the employee shall retain any accrued benefits at the level in existence prior to the start of the leave. Eligible employees shall be allowed to participate in the Village’s insurance plans if the employee pays the full premium cost in advance to the Village; provided, however, the Village shall pay the Village’s portion of the insurance premium for up to twelve (12) weeks of Family and Medical Leave in a twelve (12) month period pursuant to Village policy. Employees on such unpaid leave of absence shall accrue seniority as provided in Article 9 (Seniority). An employee requesting such unpaid leave must make a written request therefore at least thirty (30) days prior to the start of the leave, specifying the dates when said leave shall begin and end, except in unforeseen circumstances. Such leave approval shall specify the date of return to work. Upon expiration of the leave, the Village shall reinstate the employee in his Page 236 of 270 former position at the applicable rate of pay. Failure to return to work upon date specified shall forfeit the employee’s rights to said position. All leaves of absence may be extended if agreed to by the employee and the Village Manager. Section 20.3. Sick Leave. All full-time bargaining unit employees will accumulate sick leave at the rate of three (3) days at the end of each quarter in the calendar year. Sick leave may be used in the case of illness, disability, injury, medical appointments or illness, disability, injury or death of a member of the employee’s immediate family or household as defined by spouse, child, parents, parents-in-law or other members of the employee’s immediate household. The Village may require proof of residency for the household member. Employees taking sick leave shall call their supervisors at the work site fifteen (15) minutes prior to the start of the scheduled work day, except for extenuating circumstances. Police Department employees shall call their supervisor one (1) hour prior to the start of their shift. At the Employer’s expense, an employee may be required to substantiate proof of illness where there is reason to suspect an employee is abusing sick leave. However, after four (4) consecutive days of absence due to illness or injury, the employee must bring in a doctor’s certificate in order to receive sick leave pay and also to be able to return to work. Sick leave shall be taken in a minimum of four (4) hour increments unless if taken for the first two (2) hrs or last two (2) hrs of a normally scheduled shift. Remaining time shall be actual time used. Sick leave will carry over from fiscal year to fiscal year, subject to limitations for employees hired on or after October 10, 2022, and may be paid out upon termination as follows: For bargaining unit members employed prior to October 10, 2022: Upon termination from Village service, bargaining unit employees shall be paid, at the employee’s regular hourly rate, for fifty percent (50%) of the employee’s accrued and unused sick leave days. The remaining fifty percent (50%) of the employee’s accrued and unused sick leave days shall be put towards IMRF service credit. For bargaining unit members employed on or after October 10, 2022: Bargaining unit members may accumulate a maximum of 960 hours (120 days) of sick leave for use and partial payout upon termination, as set forth Page 237 of 270 below. Sick leave over this maximum amount may continue to be earned solely for the conversion to IMRF service credit upon the employee’s retirement, subject to IMRF’s conversion limitations and up to 240 days. Upon termination from Village service, bargaining unit members shall be paid, at a rate of half of the employee’s regular hourly rate, for up to 960 hours of employee’s accrued and unused sick leave. Section 20.4. Funeral Leave. A full-time bargaining unit employee may be granted up to three (3) working days’ leave with pay in the event of the death of an employee’s immediate family member. For the purpose of this section, “immediate family member” shall mean a spouse, child, mother, father, sister or brother, grandparent, grandchild, father-in-law, mother-in- law, son-in-law, daughter-in-law, or member of the employee’s immediate family who lives in the employee’s household. Section 20.5. Family and Medical Leave Act of 1993. The parties agree that the Village may adopt policies to implement the Family and Medical Leave Act of 1993 that are in accord with what is legally permissible under the Act. ARTICLE XXI MILITARY LEAVE Full-time bargaining unit employees may receive a leave of absence with pay not to exceed ten (10) working days annually for participation in training in the National Guard or Reserve Armed Forces. Request for such leave must be accompanied by a copy of official orders requiring such training. Compensation for this period of military leave shall be limited to the difference between military pay received and normal Village pay. A copy of the military pay voucher shall be submitted to the Village Finance Department prior to authorization for payment to the employee for the period of the leave. Unpaid military leave shall be granted in accordance with applicable State and Federal laws and such additions or extensions thereof without pay as may be necessary for the employee to fulfill the military reserve obligation. ARTICLE XXII JURY LEAVE The regular pay of any full-time bargaining unit employee absent from work Page 238 of 270 by reason of having been summoned to serve on jury duty or subpoenaed by a legislative, judicial or administrative tribunal, shall be continued without interruption provided the employee so summoned or subpoenaed assigns to the Village all per diem reimbursement payments received by the employee for such jury duty. Such bargaining unit employee need not assign to the Village any reimbursement allowance paid for mileage or other expenses incurred for such jury duty. Requests for such leave shall be made to the department head as soon as possible after the employee is notified of jury duty. The employee is to report to work as soon as possible on any day after being released from jury duty. ARTICLE XXIII WAGES 23.1 Bargaining Unit members shall be subject to the following pay scale and wage increases: I. January 1st, 2026 6%increase as specifically set forth in Appendix A. II. January 1st, 2027 5% increase or as specifically forth in Appendix A. III. January 1st, 2028 5% increase or as specifically set forth in Appendix A. Section 23.2. Pay Plan Principles. The pay plan for each year will be governed by the following pay plan principles: Initial Placement. Initial placement on the pay schedule in range and step for employees employed on the effective date of this Agreement shall be as stated in Appendix D. New Hires. New employees will be brought in at the entry level unless their skills, abilities and/or prior experience merits a higher placement. The Union shall be notified if an employee is hired at a rate above the entry level and shall be provided the reason(s) for such a higher rate. Page 239 of 270 Public Works Laborer, Building Maintenance I, Mechanic Apprentice Promotions. An employee in the classification of Public Works Laborer, Building Maintenance I, or Mechanic Apprentice for a service period of no less than four (4) years shall be eligible for promotion to the classification of Public Works Maintenance, Building Maintenance II, Mechanic Journeyman if the Director determines such employee has satisfied the training program to be completed. Such training program shall be memorialized in writing and provided to the Union Executive Board, and may be modified by the Director upon prior notice to the Union Executive Board. The Executive Board may request to meet and discuss the initial training program and any changes thereafter before it is implemented. An employee in the following classification prior to January 1, 2025, who thereafter reaches the highest step of the classification and has completed ten (10) years of full-time service with the Village in such classification will be promoted to the classification as shown: Receptionist-Clerk: move to Secretary Clerk Maintenance I: move to Maintenance II Promotion. Upon promotion from one range to another, the employee will be placed in the next closest step which will provide the employee a salary increase. Superior Performance Increases. Employees at the top step of the range will be eligible for Superior Performance Increases, as set forth in Section 23.4 below, and any further across-the-board increases which might be negotiated between the parties. Step Increases. Employees will move from one step to another along the pay range on the employee’s anniversary date of hire or promotion, so long as the employee has received a satisfactory evaluation. For such increase, the following evaluation system will be used: Page 240 of 270  Unsatisfactory 0 points Poor 1 point Satisfactory 2 points Competent 3 points Commendable 4 points The employee must receive twenty (20) or more points in the ten (10) categories evaluated in order to move from one step to another on the pay plan and thereby receive a step pay increase. Section 23.4. Superior Performance Increases. The Village may, subject to its sole decision concerning the availability of funds, make superior performance increases to employees, in Step H of their appropriate pay range. The parties agree that the following are the principal objectives of the superior performance policy: To provide standard procedures for establishing superior performance. To provide incentive for Village employees to complete their job tasks meritoriously. To provide recognition of and reward for varying degrees of superior performance by individual employees by granting superior performance increases. If funding is available for superior performance increases, the Village will complete a performance evaluation of all employees in Step H of their pay range. Those employees whose performance is deemed meritorious will Page 241 of 270 receive superior performance increases. To be deemed meritorious and, therefore, eligible for a superior performance increase, the following guidelines will be strictly adhered to: EVALUATION POINTS 30-33 points $0.25/hour 34-37 points $0.50/hour 38-40 points $0.75/hour Written evaluations will be discussed with employees before any superior performance increase is granted. All increases shall be effective at the start of the same pay period. The Village, shall in accordance with Article XXVII - Notice of Personnel Changes, provide the Union with a copy of the change notice for those employees who receive superior performance increases. Any funding for superior performance increases shall not be in addition to the amount authorized by the Village Board for negotiated salary increases. Any allegations that the Village has arbitrarily and capriciously denied a superior performance increase shall be subject to the grievance procedure, and the grievant shall have the burden of proving same by clear and convincing evidence. Denial of a superior performance increase is a grievable event, but only through Step III of the Grievance Procedure, Article VII, Section 7.2. Section 23.5. Longevity. The Village’s current policy concerning longevity pay shall continue for the life of this Agreement. The Longevity payments shall be made by the Village in on a pro-rata basis, on or about May 1st each year based on the following scale After the completion of six (6) years of service a longevity pay of $1,000 After the completion of ten (10) years of service a longevity pay of $1,550. After the completion of fifteen (15) years of service a longevity pay of Page 242 of 270 $1,754. Section 23.6. Clothing Allowance. The Village’s current clothing allowance for bargaining unit personnel shall continue for the life of this Agreement, except that the following amounts will be annually paid to the following bargaining unit personnel. If proof of purchase is not provided to the Village, the clothing allowance will be taxed as a fringe benefit. Eligible Employees - $450 clothing allowance Community Services Officers - $1,000 clothing allowance The Village will supply wearable Personal Protection Gear for eligible employees that will consist of the following: 5 – T-shirts (reflective for employees working in the ROW) yearly 2 – Sweatshirts yearly 1 – Winter Gloves and hat if desired by employee yearly 1 – Winter Coat every other year starting in 2027 Eligible Office Staff will receive 2 – polos or equivalent 2 – sweater, vest, light jacket or equivalent Additionally, the Village will allow additional orders at the employees’ expense through the Village vendor. In the event an employee retires, the clothing allowance shall be pro-rated from January 1st for the contract year of retirement. Section 23.7. Pay Day. Pay day shall be bi-weekly with a one week holdback. Page 243 of 270  ARTICLE XXIV INSURANCE AND PENSIONS Section 24.1. Coverage. The Village shall make every reasonable effort to maintain group health and hospitalization insurance coverage and dental and vision benefits as currently exist prior to the signing of the agreement, so long as it is commercially available. Section 24.2. Cost. Beginning May 1, 2022, employees will pay eighteen percent (18%) of the applicable monthly premium (single, employee plus one or family) for insurance coverage under the Village Preferred Provider Organization (PPO), indemnity plan or Health Maintenance Organization (HMO) plan. The Village will continue a Section 125 Plan for pretax payments of premium contributions for Village health, dental and vision insurance and maintain such plan in effect or as long as such plan continues to be offered under substantially similar IRS regulations and conditions. The Village agrees that deferred employee contributions will be included as earnings reportable to IMRF for their use in calculating pension benefits. Section 24.3. Life Insurance. The Village shall provide, at no cost to the employee, life insurance coverage consistent with Village policy. Section 24.4. Terms of Insurance Policies to Govern. The extent of coverage under the insurance plan documents (including HMO or PPO plans) referred to in this Agreement shall be governed by the terms and conditions set forth in the policies and shall not be subject to the grievance and arbitration procedure set forth in this Agreement. The failure of any insurance carriers(s) to provide any benefit for which it has contracted or is obligated shall result in no liability to the Village, nor shall such failure be considered a breach by the Village of any obligation under this Agreement. However, nothing in this Agreement shall be construed to relieve any insurance carrier(s) from any liability it may have to the Village, Village employee or beneficiary of any Village employee. Section 24.5. National Health Insurance. Should some form of National Health Insurance be enacted which results in increased insurance costs to the Page 244 of 270 Village, the Village may elect to reopen Article XXIV only. Section 24.6. Deferred Compensation Plan. The Village shall make payroll deductions, as authorized by the individual employee, for participation in deferred compensation plans offered by the Village. Section 24.7. Insurance When On Layoff. An employee may maintain his current medical and life insurance coverage during a layoff by paying the full cost of the premiums. Section 24.8. Indemnity And Liability Insurance. The Village shall continue to provide basic indemnity and liability insurance to help protect employees from legal action arising out of and in the course of the proper and lawful performance of their work duties. The Village may change insurance carriers or self-insure, so long as the level of coverage provided to employees remains basically the same. Section 24.9. Pensions. In accordance with applicable state and federal laws, all eligible employees shall be covered by the Illinois Municipal Retirement Fund (I.M.R.F.) and the Village shall make the appropriate FICA (Social Security) and I.M.R.F. Employer pension contributions to this Fund. Section 24.10. Prescription Drugs. Eligible employees will be provided with a prescription drug card that can be used at participating pharmacies to purchase prescription drugs as explained in the employees’ Medical Insurance Contract that will be presented annually (Appendix E). Section 24.11. Insurance Committee. There shall be a health insurance committee comprised of an equal number of management and employee representatives from each of the employee groups. The committee shall review proposed modifications to the health insurance plan benefits and make recommendations for change in order to reduce the increase in health insurance premiums. The committee may also make recommendations for changes in dental and vision benefits. Section 24.12. Wellness Program. Employee wellness plans provide a good return for both employers and employees in the form of decreased absenteeism, increased employee productivity and reduced health care costs overall. In order for the Village to develop a culture of wellness, it shall be required for all employees to participate in the Village sponsored wellness Page 245 of 270 program. ARTICLE XXV EMPLOYEE DEVELOPMENT Section 25.1. Informal Meetings. The Union and the Village shall encourage informal meetings between supervisors and bargaining unit personnel for the enhancement of the bargaining unit personnel’s work performance. Section 25.2. General Training. The Union and the Village recognize the need for the training and development of employees in order that services are efficiently and effectively provided and that employees are afforded the opportunity to develop their skills and potential. The Village shall provide employees with reasonable orientation and training to perform his job duties including periodic changes therein as well as in service training, or time off with pay to attend work-related seminars or training sessions if determined necessary by the Village. The Village shall continue to pay all fees for such training. Such participation shall follow current Village policy pertaining to tuition, reimbursement program and conferences, seminars, travel and use of personal vehicles. Section 25.3. Required Training. If because of changes in job requirements, certification, accreditation or licensure employees are required to take courses/training so as to retain their present position classification, such employees shall be granted reasonable time off for such training without loss of pay. Employees who do not pass the test for their commercial drivers’ license shall be transferred to another position in the bargaining unit for which they are qualified without further training if such position is available. The employee shall be paid the applicable rate for the position. If an open position is not available, the employee shall be placed on layoff status for a period of one year, during which the employee may take appropriate steps to obtain his commercial drivers’ license. If such license is obtained, the employee shall immediately be returned to his previous position if such position remains vacant. If the position is not vacant, the employee shall be given first preference for recall to the position. If at the end of the one year period the employee has not obtained his commercial drivers’ license, he shall be subject Page 246 of 270 to termination at the discretion of the Village. The Village shall reimburse each bargaining unit employee required to possess a CDL for the cost of the initial license and all renewals. ARTICLE XXVI LIGHT DUTY The Village shall endeavor to provide light duty to employees who are injured, provided however the duty does not interfere with the employee’s medical restrictions and the employee is capable of fulfilling the assigned work responsibilities. This section shall not be construed as requiring the Village to offer an injured employee light duty work. ARTICLE XXVII NOTICE OF PERSONNEL CHANGES AND BENEFITS FOR PART-TIME EMPLOYEES Section 27.1. Notice of Personnel Changes. At least once a month, unless mutually agreed otherwise, the Village shall provide the Union with a listing of all personnel transactions involving bargaining unit employees, including new hires, promotions, demotions, reclassification, layoffs, transfers, leaves, returns from leaves, reemployment, reinstatements, suspensions, discharges, terminations, and changes in pay rates. Every six (6) months, unless mutually agreed otherwise, the Village shall post a current seniority roster in each work site and shall provide the Local President a copy of the roster. Benefits for Part-time Employees. The Village shall continue its policy of granting certain fringe benefits to part-time employees without change for the life of this Agreement. ARTICLE XXVIII PERSONNEL FILES An employee and/or a union representative with written authorization from the employee shall have the right to review his personnel file by submitting such request to the Personnel Officer and to the Department Head twenty-four (24) hours in advance. Employees and/or authorized representatives may make such review from 8:30 a.m. until 5:00 p.m., Page 247 of 270 Monday through Friday, with no loss in pay, up to four per fiscal year and be limited to fifteen (15) minutes in duration for each review. Department Heads may keep a working personnel file which can also be reviewed by the employee. An employee shall be given copies of any documents in his file; copying fees may be waived at the Village’s discretion. The Village may withhold from such review those documents specifically exempted as confidential by the Illinois Personnel Records Act. However, no discipline or adverse employment actions shall be based on information contained in the employee’s file but not made available upon inspection of the file. The employee shall be given a copy of any disciplinary action against said employee at the time it is being placed in the employee’s personnel file. The employee shall initial the file copy to show receipt thereof. ARTICLE XXIX WORKERS’ COMPENSATION The Village shall pay the employee’s regular straight time earnings for work-related illness or injury for twelve (12) months from the date of original work-related illness or injury, or until temporary total disability (TTD) payments are received by the employee from the insurance company. ARTICLE XXX PRINTING OF THE AGREEMENT The Village shall provide each bargaining unit employee with a copy of this Agreement. The Village and the Union agree to share equally the cost of printing the Agreement. ARTICLE XXXI SAVINGS CLAUSE If any article or provision of this Agreement or any addenda thereto should be held invalid by operation of law, the remainder of this Agreement and addenda shall not be affected thereby and shall remain in full force and effect and the parties shall enter into collective bargaining negotiations in an attempt to replace such article or provision. Page 248 of 270  ARTICLE XXXII AMENDMENTS TO AGREEMENT This Agreement may be amended only by the mutual written agreement of the parties. Such amendments shall be lettered, dated and signed by the parties and, together with the attached Appendices, shall constitute a part of this Agreement. ARTICLE XXXIII ENTIRE AGREEMENT This Agreement constitutes the entire agreement between the Parties and no verbal statement shall supersede any of its provisions. The parties acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from the area of collective bargaining as defined in the Illinois Public Labor Relations Act and rules of the Board issued pursuant thereto, and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in this Agreement and this Agreement concludes collective bargaining between the parties for its term except for any impact bargaining which may be requested as provided by law. The parties agree that the Village may temporarily implement changes pending the outcome of any impact bargaining which might be properly requested by the Union. ARTICLE XXXIV TERMINATION Section 34.1. Termination in 2028. This Agreement shall be effective as of the day after the contract is executed by both parties and shall remain in full force and effect until 11:59 p.m. on the thirtieth (31th) day of December, 2028. It shall be automatically renewed from year to year thereafter unless either party shall notify the other in writing at least ninety (90) days prior to the anniversary date that it desires to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than sixty (60) days prior to the anniversary date. In the event that either party desires to terminate this Agreement, written Page 249 of 270  notice must be given to the other party no less than twenty (20) days prior to the desired termination date which shall not be before the anniversary date set forth in the preceding paragraph. FOR THE VILLAGE FOR THE UNION _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Page 250 of 270  Current & New Hire Classifications - Hourly Rate *Parks MI/MII & Custodian employees hired before the execution of the new payscale will remain on the current payscale and automatic promotion for Parks MI positions will still apply according to the contract May 1, 2025 -December 31, 2025 Salary Range Pay Grade A B C D E F G H Start End median 1 $22.28 $23.06 $23.87 $24.70 $25.57 $26.46 $27.39 $28.35 $46,345.21 $58,964.05 $52,654.63 2 $23.17 $23.98 $24.82 $25.69 $26.59 $27.52 $28.49 $29.48 $48,199.02 $61,322.61 $54,760.81 Custodian 3 $24.10 $24.94 $25.82 $26.72 $27.65 $28.62 $29.62 $30.66 $50,126.98 $63,775.51 $56,951.25 Receptionist 4 $25.06 $25.94 $26.85 $27.79 $28.76 $29.77 $30.81 $31.89 $52,132.06 $66,326.53 $59,229.29 Parks Operations 5 $26.07 $26.98 $27.92 $28.90 $29.91 $30.96 $32.04 $33.16 $54,217.34 $68,979.60 $61,598.47 Building Maintenance I, PW Laborer, Records Assistant 6 $27.11 $28.06 $29.04 $30.06 $31.11 $32.20 $33.32 $34.49 $56,386.03 $71,738.78 $64,062.41 7 $28.19 $29.18 $30.20 $31.26 $32.35 $33.48 $34.66 $35.87 $58,641.47 $74,608.33 $66,624.90 Permit Tech I, Records Specialist I, Community Service Officer 8 $29.32 $30.35 $31.41 $32.51 $33.65 $34.82 $36.04 $37.30 $60,987.13 $77,592.66 $69,289.90 Property Inspector, Utility Billing Specialist 9 $30.49 $31.56 $32.67 $33.81 $34.99 $36.22 $37.48 $38.80 $63,426.62 $80,696.37 $72,061.49 Planner I, Finance Specialist, Records Specialist II, Evidence Technician 10 $31.71 $32.82 $33.97 $35.16 $36.39 $37.67 $38.98 $40.35 $65,963.68 $83,924.22 $74,943.95 Permit Tech II, Building Inspector 11 $32.98 $34.14 $35.33 $36.57 $37.85 $39.17 $40.54 $41.96 $68,602.23 $87,281.19 $77,941.71 Building Maintenance II, Mechanic Apprentice 12 $34.30 $35.50 $36.74 $38.03 $39.36 $40.74 $42.16 $43.64 $71,346.32 $90,772.44 $81,059.38 PW Maintenance 13 $35.67 $36.92 $38.21 $39.55 $40.94 $42.37 $43.85 $45.39 $74,200.17 $94,403.34 $84,301.76 Mechanic Journeyman, Planner II, IT Specialist, Building Maintenance Lead Worker 14 $37.10 $38.40 $39.74 $41.13 $42.57 $44.06 $45.61 $47.20 $77,168.18 $98,179.47 $87,673.83 Records Supervisor 15 $38.58 $39.93 $41.33 $42.78 $44.28 $45.83 $47.43 $49.09 $80,254.91 $102,106.65 $91,180.78 PW Streets/Forestry Lead Worker 16 $40.13 $41.53 $42.99 $44.49 $46.05 $47.66 $49.33 $51.05 $83,465.10 $106,190.92 $94,828.01 Mechanic Lead, PW Utilities Lead Worker 17 $41.73 $43.19 $44.70 $46.27 $47.89 $49.57 $51.30 $53.10 $86,803.71 $110,438.55 $98,621.13 18 $43.40 $44.92 $46.49 $48.12 $49.80 $51.55 $53.35 $55.22 $90,275.85 $114,856.10 $102,565.98 PW Streets/Forestry Foreman 19 $45.14 $46.72 $48.35 $50.05 $51.80 $53.61 $55.49 $57.43 $93,886.89 $119,450.34 $106,668.61 PW Utilities Foreman 20 $46.94 $48.59 $50.29 $52.05 $53.87 $55.75 $57.71 $59.73 $97,642.36 $124,228.35 $110,935.36 Mechanic Foreman Page 251 of 270  *Parks MI/MII & Custodian employees hired before the execution of the new payscale will remain on the current payscale and automatic January 1, 2026 -December 31, 2026 Salary Range promotion for Parks MI positions will still apply according to the contract Pay Grade A B C D E F G H Start End median 1 $23.62 $24.44 $25.30 $26.19 $27.10 $28.05 $29.03 $30.05 $49,125.92 $62,501.89 $55,813.91 2 $24.56 $25.42 $26.31 $27.23 $28.19 $29.17 $30.19 $31.25 $51,090.96 $65,001.97 $58,046.46 Custodian 3 $25.55 $26.44 $27.36 $28.32 $29.31 $30.34 $31.40 $32.50 $53,134.60 $67,602.04 $60,368.32 Receptionist 4 $26.57 $27.50 $28.46 $29.46 $30.49 $31.55 $32.66 $33.80 $55,259.98 $70,306.13 $62,783.05 Parks Operations 5 $27.63 $28.60 $29.60 $30.63 $31.71 $32.82 $33.96 $35.15 $57,470.38 $73,118.37 $65,294.37 Building Maintenance I, PW Laborer, Records Assistant 6 $28.74 $29.74 $30.78 $31.86 $32.97 $34.13 $35.32 $36.56 $59,769.19 $76,043.11 $67,906.15 7 $29.88 $30.93 $32.01 $33.13 $34.29 $35.49 $36.74 $38.02 $62,159.96 $79,084.83 $70,622.40 Permit Tech I, Records Specialist I, Community Service Officer 8 $31.08 $32.17 $33.29 $34.46 $35.66 $36.91 $38.21 $39.54 $64,646.36 $82,248.22 $73,447.29 Property Inspector, Utility Billing Specialist 9 $32.32 $33.45 $34.63 $35.84 $37.09 $38.39 $39.73 $41.12 $67,232.21 $85,538.15 $76,385.18 Finance Specialist, Evidence Technician 10 $33.62 $34.79 $36.01 $37.27 $38.58 $39.93 $41.32 $42.77 $69,921.50 $88,959.68 $79,440.59 Permit Tech II, Building Inspector, Records Specialist II, Planner I 11 $34.96 $36.18 $37.45 $38.76 $40.12 $41.52 $42.98 $44.48 $72,718.36 $92,518.07 $82,618.21 Building Maintenance II, Mechanic Apprentice 12 $36.36 $37.63 $38.95 $40.31 $41.72 $43.18 $44.69 $46.26 $75,627.10 $96,218.79 $85,922.94 PW Maintenance, Parks Crew Leader 13 $37.81 $39.14 $40.51 $41.92 $43.39 $44.91 $46.48 $48.11 $78,652.18 $100,067.54 $89,359.86 Mechanic Journeyman, IT Specialist, Public Works Utility Spec., Public Works Streets/Foresety Spec. 14 $39.33 $40.70 $42.13 $43.60 $45.13 $46.71 $48.34 $50.03 $81,798.27 $104,070.24 $92,934.25 Records Supervisor, Building Maintenance Lead Worker, Planner II 15 $40.90 $42.33 $43.81 $45.35 $46.93 $48.58 $50.28 $52.04 $85,070.20 $108,233.05 $96,651.63 PW Streets/Forestry Lead Worker 16 $42.54 $44.02 $45.56 $47.16 $48.81 $50.52 $52.29 $54.12 $88,473.01 $112,562.37 $100,517.69 Mechanic Lead, PW Utilities Lead Worker 17 $44.24 $45.78 $47.39 $49.05 $50.76 $52.54 $54.38 $56.28 $92,011.93 $117,064.87 $104,538.40 Proposed Parks and Building Foreman 18 $46.01 $47.62 $49.28 $51.01 $52.79 $54.64 $56.55 $58.53 $95,692.40 $121,747.46 $108,719.93 PW Streets/Forestry Foreman 19 $47.85 $49.52 $51.25 $53.05 $54.90 $56.83 $58.82 $60.87 $99,520.10 $126,617.36 $113,068.73 PW Utilities Foreman 20 $49.76 $51.50 $53.30 $55.17 $57.10 $59.10 $61.17 $63.31 $103,500.91 $131,682.06 $117,591.48 Mechanic Foreman Page 252 of 270  *Parks MI/MII & Custodian employees hired before the execution of the new payscale will remain on the current payscale and automatic January 1, 2027 -December 31, 2027 Salary Range promotion for Parks MI positions will still apply according to the contract Pay Grade A B C D E F G H Start End median 1 $24.80 $25.67 $26.57 $27.50 $28.46 $29.45 $30.48 $31.55 $51,582.22 $65,626.98 $58,604.60 2 $25.79 $26.69 $27.63 $28.60 $29.60 $30.63 $31.70 $32.81 $53,645.51 $68,252.06 $60,948.78 Custodian 3 $26.82 $27.76 $28.73 $29.74 $30.78 $31.86 $32.97 $34.13 $55,791.33 $70,982.15 $63,386.74 Receptionist 4 $27.90 $28.87 $29.88 $30.93 $32.01 $33.13 $34.29 $35.49 $58,022.98 $73,821.43 $65,922.21 Parks Operations 5 $29.01 $30.03 $31.08 $32.17 $33.29 $34.46 $35.66 $36.91 $60,343.90 $76,774.29 $68,559.09 Building Maintenance I, PW Laborer, Records Assistant 6 $30.17 $31.23 $32.32 $33.45 $34.62 $35.83 $37.09 $38.39 $62,757.65 $79,845.26 $71,301.46 7 $31.38 $32.48 $33.61 $34.79 $36.01 $37.27 $38.57 $39.92 $65,267.96 $83,039.07 $74,153.52 Permit Tech I, Records Specialist I, Community Service Officer 8 $32.63 $33.78 $34.96 $36.18 $37.45 $38.76 $40.12 $41.52 $67,878.68 $86,360.63 $77,119.66 Property Inspector, Utility Billing Specialist 9 $33.94 $35.13 $36.36 $37.63 $38.95 $40.31 $41.72 $43.18 $70,593.83 $89,815.06 $80,204.44 Finance Specialist, Evidence Technician 10 $35.30 $36.53 $37.81 $39.13 $40.50 $41.92 $43.39 $44.91 $73,417.58 $93,407.66 $83,412.62 Permit Tech II, Building Inspector, Records Specialist II, Planner I 11 $36.71 $37.99 $39.32 $40.70 $42.12 $43.60 $45.12 $46.70 $76,354.28 $97,143.97 $86,749.12 Building Maintenance II, Mechanic Apprentice 12 $38.18 $39.51 $40.90 $42.33 $43.81 $45.34 $46.93 $48.57 $79,408.45 $101,029.73 $90,219.09 PW Maintenance, Parks Crew Leader 13 $39.70 $41.09 $42.53 $44.02 $45.56 $47.16 $48.81 $50.51 $82,584.79 $105,070.92 $93,827.85 Mechanic Journeyman, IT Specialist, Public Works Utility Spec., Public Works Streets/Foresety Spec. 14 $41.29 $42.74 $44.23 $45.78 $47.38 $49.04 $50.76 $52.54 $85,888.18 $109,273.75 $97,580.97 Records Supervisor, Building Maintenance Lead Worker, Planner II 15 $42.94 $44.45 $46.00 $47.61 $49.28 $51.00 $52.79 $54.64 $89,323.71 $113,644.70 $101,484.21 PW Streets/Forestry Lead Worker 16 $44.66 $46.23 $47.84 $49.52 $51.25 $53.04 $54.90 $56.82 $92,896.66 $118,190.49 $105,543.57 Mechanic Lead, PW Utilities Lead Worker 17 $46.45 $48.07 $49.76 $51.50 $53.30 $55.17 $57.10 $59.10 $96,612.52 $122,918.11 $109,765.32 Proposed Parks and Building Foreman 18 $48.31 $50.00 $51.75 $53.56 $55.43 $57.37 $59.38 $61.46 $100,477.03 $127,834.84 $114,155.93 PW Streets/Forestry Foreman 19 $50.24 $52.00 $53.82 $55.70 $57.65 $59.67 $61.76 $63.92 $104,496.11 $132,948.23 $118,722.17 PW Utilities Foreman 20 $52.25 $54.08 $55.97 $57.93 $59.96 $62.05 $64.23 $66.47 $108,675.95 $138,266.16 $123,471.05 Mechanic Foreman Page 253 of 270  *Parks MI/MII & Custodian employees hired before the execution of the new payscale will remain on the current payscale and automatic January 1, 2028 -December 31, 2028 Salary Range promotion for Parks MI positions will still apply according to the contract Pay Grade A B C D E F G H Start End median 1 $26.04 $26.95 $27.89 $28.87 $29.88 $30.93 $32.01 $33.13 $54,161.33 $68,908.33 $61,534.83 2 $27.08 $28.03 $29.01 $30.02 $31.08 $32.16 $33.29 $34.45 $56,327.78 $71,664.67 $63,996.22 Custodian 3 $28.16 $29.15 $30.17 $31.23 $32.32 $33.45 $34.62 $35.83 $58,580.89 $74,531.25 $66,556.07 Receptionist 4 $29.29 $30.32 $31.38 $32.47 $33.61 $34.79 $36.01 $37.27 $60,924.13 $77,512.50 $69,218.32 Parks Operations 5 $30.46 $31.53 $32.63 $33.77 $34.96 $36.18 $37.45 $38.76 $63,361.09 $80,613.00 $71,987.05 Building Maintenance I, PW Laborer, Records Assistant 6 $31.68 $32.79 $33.94 $35.12 $36.35 $37.63 $38.94 $40.31 $65,895.54 $83,837.52 $74,866.53 7 $32.95 $34.10 $35.29 $36.53 $37.81 $39.13 $40.50 $41.92 $68,531.36 $87,191.03 $77,861.19 Permit Tech I, Records Specialist I, Community Service Officer 8 $34.27 $35.46 $36.71 $37.99 $39.32 $40.70 $42.12 $43.60 $71,272.61 $90,678.67 $80,975.64 Property Inspector, Utility Billing Specialist 9 $35.64 $36.88 $38.17 $39.51 $40.89 $42.32 $43.81 $45.34 $74,123.52 $94,305.81 $84,214.66 Finance Specialist, Evidence Technician 10 $37.06 $38.36 $39.70 $41.09 $42.53 $44.02 $45.56 $47.15 $77,088.46 $98,078.05 $87,583.25 Permit Tech II, Building Inspector, Records Specialist II, Planner I 11 $38.54 $39.89 $41.29 $42.73 $44.23 $45.78 $47.38 $49.04 $80,172.00 $102,001.17 $91,086.58 Building Maintenance II, Mechanic Apprentice 12 $40.09 $41.49 $42.94 $44.44 $46.00 $47.61 $49.28 $51.00 $83,378.88 $106,081.21 $94,730.04 PW Maintenance, Parks Crew Leader 13 $41.69 $43.15 $44.66 $46.22 $47.84 $49.51 $51.25 $53.04 $86,714.03 $110,324.46 $98,519.25 Mechanic Journeyman, IT Specialist, Public Works Utility Spec., Public Works Streets/Foresety Spec. 14 $43.36 $44.87 $46.45 $48.07 $49.75 $51.49 $53.30 $55.16 $90,182.59 $114,737.44 $102,460.02 Records Supervisor, Building Maintenance Lead Worker, Planner II 15 $45.09 $46.67 $48.30 $49.99 $51.74 $53.55 $55.43 $57.37 $93,789.89 $119,326.94 $106,558.42 PW Streets/Forestry Lead Worker 16 $46.89 $48.54 $50.24 $51.99 $53.81 $55.70 $57.65 $59.66 $97,541.49 $124,100.02 $110,820.75 Mechanic Lead, PW Utilities Lead Worker 17 $48.77 $50.48 $52.24 $54.07 $55.97 $57.92 $59.95 $62.05 $101,443.15 $129,064.02 $115,253.58 Proposed Parks and Building Foreman 18 $50.72 $52.50 $54.33 $56.24 $58.20 $60.24 $62.35 $64.53 $105,500.88 $134,226.58 $119,863.73 PW Streets/Forestry Foreman 19 $52.75 $54.60 $56.51 $58.49 $60.53 $62.65 $64.84 $67.11 $109,720.91 $139,595.64 $124,658.28 PW Utilities Foreman 20 $54.86 $56.78 $58.77 $60.82 $62.95 $65.16 $67.44 $69.80 $114,109.75 $145,179.47 $129,644.61 Mechanic Foreman Page 254 of 270  LICENSING/CERTIFICATIONS PUBLIC WORKS PARKS (additional per hour/per license) OPERATIONS FLEET OPERATIONS LABORER MAINTENANCE UTIL LEAD/FRMN ST/FRT LEAD/FRMN MECH APP MECH JRNYMN MECH LEAD MECH FOREM MI/MII, OPER Class B CDL w/ Tanker Endorsement REQUIRED REQUIRED REQUIRED REQUIRED REQUIRED REQUIRED REQUIRED REQUIRED N/A Class A CDL $0.50 $0.50 $0.50 REQUIRED REQUIRED REQUIRED REQUIRED REQUIRED N/A Wastewater III License $0.50 $0.50 REQUIRED $0.50 $0.50 $0.50 $0.50 $0.50 N/A Water Class D $0.50 $0.50 REQUIRED $0.50 $0.50 $0.50 $0.50 $0.50 N/A Arborist $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 $0.50 Certified Playground Safety Inspector N/A N/A N/A N/A N/A N/A N/A N/A $0.50 Page 255 of 270  Grandfathered Pay Scale for employees hired prior to Jan 1, 2025 A B C D E F G H I J Maint 1 27.43 28.59 29.78 30.67 31.15 31.60 32.07 32.71 33.37 34.03 Current 6% 29.08 30.31 31.57 32.51 33.02 33.50 33.99 34.67 35.37 36.07 2026 5% 30.53 31.83 33.15 34.14 34.67 35.18 35.69 36.40 37.14 37.87 2027 5% 32.06 33.42 34.81 35.85 36.40 36.94 37.47 38.22 39.00 39.76 2028 A B C D E F G H I J Maint 2 34.45 35.22 36.14 36.61 37.08 37.49 38.24 39.00 39.78 Current 6% 36.52 37.33 38.31 38.81 39.30 39.74 40.53 41.34 42.17 2026 5% 38.35 39.20 40.23 40.75 41.27 41.73 42.56 43.41 44.28 2027 5% 40.27 41.16 42.24 42.79 43.33 43.82 44.69 45.58 46.49 2028 A B C D E F G H I J Custodians 27.43 28.59 29.78 30.67 31.15 31.60 32.07 32.71 33.37 34.03 Current 6% 29.08 30.31 31.57 32.51 33.02 33.50 33.99 34.67 35.37 36.07 2026 5% 30.53 31.83 33.15 34.14 34.67 35.18 35.69 36.40 37.14 37.87 2027 5% 32.06 33.42 34.81 35.85 36.40 36.94 37.47 38.22 39.00 39.76 2028 A B C D E F G H I J Receptionist/Clerk 24.10 25.10 26.15 27.03 27.51 27.95 28.43 29.00 29.58 30.17 Current 6% 25.55 26.61 27.72 28.65 29.16 29.63 30.14 30.74 31.35 31.98 2026 5% 26.83 27.94 29.11 30.08 30.62 31.11 31.65 32.28 32.92 33.58 2027 5% 28.17 29.34 30.57 31.58 32.15 32.67 33.23 33.89 34.57 35.26 2028 A B C D E F G H I J Secretary/Clerk 28.43 29.33 29.79 30.21 30.68 31.29 31.92 32.56 Current 6% 30.14 31.09 31.58 32.02 32.52 33.17 33.84 34.51 2026 5% 31.65 32.64 33.16 33.62 34.15 34.83 35.53 36.24 2027 5% 33.23 34.27 34.82 35.30 35.86 36.57 37.31 38.05 2028 Page 256 of 270  Department Employment Type First Name Middle Name Last Name WAT Full-Time THOMAS VENCHUS POL Full-Time TRACI-LYN WYSOGLAD GAR Full-Time PAUL CZARNECKI GAR Full-Time MATTHEW F FRIERI REC Full-Time JUDITH GENTILE WAT Full-Time DENNIS JESSEN STR Full-Time JASON YOUNG WAT Full-Time DALE HESSEL STR Full-Time RODERICK W SCHEITLER WAS Full-Time PETER A MAGNUSSEN STR Full-Time ALEX L HEIDEN WAT Full-Time JEFFREY DEEKE STR Full-Time GLENN SCHLEINZER PARKS Full-Time ALEJANDRO ALVAREZ GAR Full-Time TIMOTHY S MORICLE WAS Full-Time DANIEL T COULTER COM Full-Time MICHAEL VOGT PARKS Full-Time ERIC LANDGREBE STR Full-Time FERNANDO GUERRERO PEREZ WAS Full-Time JOSEPH PETRANCOSTA POL Full-Time JOHN DOYLE BUI Full-Time JEREME J FERGUSON BUI Full-Time JAMES R OLSEN FIN Full-Time ELIZABETH CARDENAS POL Full-Time ALYZZA JOHNSTON PARKS Full-Time LUIS REYNOSO-ESPARZA REC Full-Time RICHARD MANTUCCA PARKS Full-Time MIGUEL REYNOSO PARKS Full-Time MARIO SAMANIEGO PARKS Full-Time GERMAN REYNOSO-ESPARZA REC Full-Time CATHRINE ELGENESS WAT Full-Time MICHAEL C AVELAR POL Full-Time LAURA NAROZNY POL Full-Time LAUREN MALLO WAT Full-Time KENNETH PILLAR POL Full-Time JACY VENINGA STR Full-Time CHADWICK S FLINT POL Full-Time KELSEY M MARTIN STR Full-Time RYAN BROWN STR Full-Time BRIAN JOHNSON REC Full-Time ERIC WILKES BUI Full-Time ILIA SEYMORE POL Full-Time CINDY ACOSTA PW Full-Time LUKE PUKNAITIS PW Full-Time MANDY DOBBINS Page 257 of 270 POL Full-Time SOPHIA PETRI COM Full-Time RACHEL LEEDOM POL Full-Time GIANA RAITANO WAT Full-Time RICHARD SCHROEDER PW Full-Time NICKY CRUZ GONZALEZ PARKS Full-Time JOSHUA PETO PW Full-Time DEANNE TORRES COM Full-Time KELLY SIMMS FIN Full-Time OPEND OPEN PW Full-Time Open Opend STR Full-Time OPEN OPEN Page 258 of 270  Position Description Hire Date Bargaining Unit PW UTILITIES LEAD WORKER 10/13/1986 AFSCME RECORDS SUPERVISOR 01/29/1990 AFSCME MECHANIC LEAD 03/18/1991 AFSCME MECHANIC FOREMAN 01/09/1995 AFSCME RECEPTIONIST/CLERK 05/01/1995 AFSCME PW UTILITIES FOREMAN 10/02/1995 AFSCME PW STREETS/FORESTRY FOREMAN 06/24/1996 AFSCME IT SPECIALIST 06/01/1998 AFSCME PW MAINTENANCE 10/30/2000 AFSCME PW MAINTENANCE 10/30/2000 AFSCME PW MAINTENANCE 01/22/2001 AFSCME PW UTILITIES LEAD WORKER 12/06/2004 AFSCME PW MAINTENANCE 10/10/2005 AFSCME MAINTENANCE II 08/14/2006 AFSCME MECHANIC LEAD 06/25/2007 AFSCME PW MAINTENANCE 01/02/2008 AFSCME BUILDING INSPECTOR 04/08/2008 AFSCME MAINTENANCE II 10/20/2008 AFSCME PW MAINTENANCE 06/28/2011 AFSCME PW MAINTENANCE 09/24/2012 AFSCME COMMUNITY SERVICE OFFICER 10/21/2013 AFSCME BUILDING MAINTENANCE II 12/16/2013 AFSCME BUILDING MAINTENANCE LEAD WORKER 01/16/2014 AFSCME UTILITY BILLING SPECIALIST 04/21/2014 AFSCME RECORDS SPECIALIST II 04/29/2014 AFSCME MAINTENANCE II 06/30/2014 AFSCME CUSTODIAN 07/31/2014 AFSCME MAINTENANCE I 02/22/2016 AFSCME MAINT-2/MECH-2 07/01/2016 AFSCME MAINT-2/MECH-2 07/11/2016 AFSCME RECEPTIONIST/CLERK 10/10/2016 AFSCME PW MAINTENANCE 01/16/2017 AFSCME RECORDS SPECIALIST II 05/22/2017 AFSCME RECORDS SPECIALIST II 12/18/2017 AFSCME PW MAINTENANCE 01/02/2019 AFSCME RECORDS SPECIALIST II 02/20/2020 AFSCME PW MAINTENANCE 11/02/2020 AFSCME EVIDENCE TECHNICIAN 09/02/2021 AFSCME PW LABORER 04/04/2022 AFSCME PW LABORER 07/05/2022 AFSCME CUSTODIAN 08/21/2023 AFSCME CUSTODIAN 12/04/2023 AFSCME RECORDS SPECIALIST I 02/05/2024 AFSCME PW LABORER 05/21/2024 AFSCME RECEPTIONIST/CLERK 05/28/2024 AFSCME Page 259 of 270 RECORDS SPECIALIST I 06/24/2024 AFSCME PLANNER I 07/01/2024 AFSCME COMMUNITY SERVICE OFFICER 09/18/2024 AFSCME PW LABORER 12/02/2024 AFSCME MECHANIC APPRENTICE 07/14/2025 AFSCME CUSTODIAN 09/08/2025 AFSCME PW/CED RECEPTIONIST 10/01/2025 AFSCME CODE ENFORCEMENT 11/10/2025 AFSCME FINANCE SPECIALIST AFSCME PW LABORER AFSCME PW LABORER AFSCME Page 260 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: A Resolution of the Village of Villa Park, DuPage County, Illinois, Approving a Side Letter Agreement to the Collective Bargaining Agreement between the Village of Villa Park and the American Federation of State, County and Municipal Employees, Council 31, AFL-CIO, Local 964 Regarding Earned Benefits RECOMMENDED ACTION: The proposed Resolution authorizes the Side Letter Agreement between the Village and the American Federation of State, County, and Municipal Employees, Council 31, AFL-CIO, Local 964 (AFSCME). This agreement updates the collective bargaining agreement between the Village and AFSCME as it relates to benefits relating to the overlap of benefits with the change of contract from May 1st to January 1st with the proposed agreement. BACKGROUND: The Village entered into negations with AFSCME to renew the contract early to adjust the benefit year from May 1st to January 1st. This created an overlap with benefits that exist in the current agreement and the proposed agreement, so this side letter addresses the time changes to convert the benefit year from May to January. This relates to the carryover of vacation time, longevity and retro pay going back to January 1st. Additionally, it outlines the timeframe for the additional classifications for Public Works Specialist and a Village wide policy for bilingual pay as agreed upon during negotiations. DISCUSSION: Page 261 of 270  Resolution No. _______ RESOLUTION OF THE VILLAGE OF VILLA PARK, DUPAGE COUNTY, ILLINOIS, APPROVING A SIDE LETTER AGREEMENT TO THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF VILLA PARK AND THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, AFL-CIO, LOCAL 964 REGARDING EARNED BENEFITS AND STAFFING WHEREAS, the Village of Villa Park (the “Village”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the Village President and Board of Trustees of the Village (the “Corporate Authorities”) hereby find that it is in the best interest of the Village to Approve a Side Letter Agreement to the Collective Bargaining Agreement between the Village of Villa Park and the American Federation of State, County, and Municipal Employees, AFL-CIO, Local 964, regarding earned benefits and staffing (the “Side Letter Agreement”). NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Villa Park, DuPage County, State of Illinois, as follows: Section 1: The facts and statements contained in the preamble clauses to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. Section 2: The Side Letter Agreement to the Collective Bargaining Agreement between the Village of Villa Park and the American Federation of State, County, and Municipal Employees, AFL-CIO, Local 964, regarding earned benefits and staffing, which is attached hereto and made a part hereof as Exhibit A, is hereby approved, and the Village President is hereby authorized to execute and deliver said Side Letter Agreement. The officials, officers, employees, and agents of the Village are authorized to take such actions as may be necessary to carry out the purpose and intent of this Resolution. Section 3: If any section, paragraph, clause or provision of this Resolution shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Resolution. Section 4: All ordinances, resolutions, motions or orders in conflict with this Resolution are hereby repealed to the extent of such conflict. Section 5: This Resolution shall be in full force and effect immediately from and Page 262 of 270 Resolution No. _______ after its passage and approval according to law. PASSED this day of , 2026, pursuant to a roll call vote as follows: AYES: ___________________________________ NAYS: ___________________________________ ABSENT: ___________________________________ ABSTAINING: ___________________________________ Approved this _____ day of ________________, 2026. Kevin Patrick, Village President Attest: ______________________________ Rolf Laukant, Village Clerk 2 Page 263 of 270 Resolution No. _______ EXHIBIT “A” Side Letter Agreement 3 Page 264 of 270 This Side Letter Agreement is entered into by and between the Village of Villa Park (“Village”) and the American Federation of State, County Municipal Employees, Council 31 Local 964 (“Union”) Whereas, the Village and the Union have entered into a Collective Bargaining Agreement for the term January 1, 2026, to December 31, 2028 (the CBA); and Whereas, the previous CBA was set to expire on April 30, 2026, resulting in an overlap of scheduled time off and planned longevity bonus; Now, THEREFORE, in consideration of the mutual promises set forth hereinafter and other good and valuable considerations, the Village and the Union agree as follows: 1. For any employee which is set to receive a longevity bonus as of April 1, 2026, will receive a longevity bonus on the first paycheck in January 2026 after the completion of the contract. All future longevity bonus will be set forth in the CBA. 2. The Village will honor all previous approved and scheduled days off till April 30, 2026 and allow for the new scheduled days off per the new CBA. 3. All employees shall retain their current vacation accrual rates and shall receive their full-scheduled paid vacation allotment effective January 1, 2026 with scheduling to begin as soon as the contract is executed. 4. All employees will receive retro pay for change in rates effective date of January 1st. 5. All employees who are unable to utilize all earned vacation time in calendar year 2026 shall be permitted a one-time vacation carryover into calendar year 2027 but shall not exceed 5 days in addition to contract approved carryover language. 6. The Village will institute a Village wide policy on for bilingual pay of $0.50 per hour by May 1st, 2026. 7. The Village and AFCSME will draft the job descriptions for PW Utility Specialist and PW Street Specialist, post and fill the position withing 30 days of the contract. 8. The Village and the Union will commence a meeting to discuss revamping the elevation form for the Union. 9. This Side Letter Agreement shall be non-precedential and shall not be cited by either the Village of the Union in any future grievance, arbitration, or future litigation with the exception of enforcing the ters of this Side Letter Agreement. 10. The remaining terms and conditions of the CA shall continue to be full force and effect. Page 265 of 270 The Village and Union have tentatively agreed upon the substance of this language for a side letter to include with the CBA approval. Village of Villa Park AFSCME Council 31 (12/31/25) Page 266 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: Discussion on Amendment of Ordinance Regarding Cannabis Tax Disbursement RECOMMENDED ACTION: BACKGROUND: DISCUSSION: Page 267 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: Pursuant to 5ILCS 120/2 (c) (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body. RECOMMENDED ACTION: BACKGROUND: DISCUSSION: Page 268 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: Pursuant to 5 ILCS 120/2(c)(5), the purchase or lease of real property for the use of the public body RECOMMENDED ACTION: BACKGROUND: DISCUSSION: Page 269 of 270  MEMORANDUM TO: Village Board of Trustees FROM: DATE: January 12, 2026 SUBJECT: Pursuant to 5 ILCS 120/2(c)(11), litigation, when an action against, affecting or on behalf of the public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent RECOMMENDED ACTION: BACKGROUND: DISCUSSION: Page 270 of 270