Public Works Committee

1 VILLAGE OF WATERFORD PUBLIC WORKS & UTILITIES COMMITTEE July 21, 2026, 4:00 pm 123 N River St. Village Hall 1. Call to Order 2. Roll Call 3. Comments and Correspondence 4. Public Appearances: 5. Reading and Approval of Minutes: 6-16-26 6. Reports: Streets Director, Parks Director, Engineer New Business 1. Discussion of Special Event Street Closure – Waterford Area Flea Market and Rummage Sale (Fall Event); consider an appropriate motion for action. 2. Discussion of Special Event 2027 – Lion’s Club Car Show use of Whitford Park second Sunday of September starting in 2027 going forward annually; consider an appropriate motion for action. 3. Discuss a possible fundraiser event for Quinn Strong Fundraiser in October; consider an appropriate motion for action. 4. Discussion of temporary uses of the Milwaukee & Main Lot; consider an appropriate motion for action. 5. Discussion on draft proposed Banner Use Permit Policy; consider an appropriate motion for action. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above scheduled to be considered by the governmental body listed above can be directed to the Village Hall. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid at no cost to the individual, to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible, preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Hall at 262-534-3980, or by emailing info@waterfordwi.gov or us mail address 123 N. River St, Waterford WI, 53185. Copies of reports and other supporting documentation are available for review on our website https://www.waterfordwi.gov or at the Village Hall, 123 N. River St, Waterford, WI 53185 during operating hours (9:00 a.m. – 4 p.m. Monday - Thursday). Posted: 7/16/26; 4:00 p.m.  2 Village of Waterford Minutes of the Public Works Committee June 16, 2026 4:00pm Village Hall, 123 N River Street, Waterford Meeting was called to order by Koeller at 4:00pm Present: Fred Koeller, Carl Oberhart, Cindy Mooney, Mike Olson Call In: Pat Goldammer Others Present: Adam Jaskie, Mike Sponholtz, Rick Huening, Alysa Robbins Minutes: Motion to approve minutes from meeting 5-19-26 by Oberhart. Second by Mooney. All aye. Motion carried. Reports reviewed from Public Works & Utilities Director, Parks & Facilities Director and Village Engineers. New Business: Motion to move agenda item #5 to #1 by Mooney. Second by Oberhart. All aye. Motion carried. Motion to direct staff to investigate the feasibility of renting Fire Station 1 by Mooney. Second by Olson. All aye. Motion carried. Motion to present options of either terminating slip lease or maintaining the lease by Oberhart. Second by Mooney. Motion carried. Motion to remove trees off the roadway of 209 N Milwaukee St by Oberhart. Second by Olson. Motion carried. Motion to approve and recommend approval of the Village Board for the additional streets to the 2026 Roadway Improvement Project by Oberhart. Second by Mooney. Motion carried. Discussion on private entity use of Ten Club Park. No action taken. Motion to adjourn at 5:55 pm by Olson. Second by Koeller. All aye. Meeting adjourned. Respectfully submitted by, Alysa Robbins, Admin Clerk  3 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING For additional information: http://www.waterfordwi.org Meeting Date: July 2026 Public Works: • Western Star Truck back form up fitter all warranty items are fixes • Jon, Wayne and Mack went to Town of Delevan to assist with storm cleanup for 2 days • Milling and paving is complete in the area of chip seal project so storm sewer to be completed yet • Flags will be coming down • Parade detour set up and take down went well • Parade went smoothly from our perspective Utilities: • Lead and copper test coming soon • Large meter testing to start in August • Quarterly water billing went smoothly • Ongoing updates and repairs at treatment plant • Well 6 interior work is being done Rick Huening Public Works/Utility Director  4 VILLAGE OF WATERFORD PUBLIC WORKS AND UTILITY MEETING Facilities and parks update Meeting Date: July 2026 Facilities -Ongoing general maintenance, cleaning and repairs of the Library, Fire Department, Village hall, DPW, Park facilities, and restrooms. Managing contractors, maintaining supplies, fixing electrical issues, boilers, pumps, plumbing, HVAC, fire protection, locks and alarm systems. -Library- We expect to have a plan and create an RFP soon. The HVAC system is still running as it should, with our team closely monitoring it everyday. -Library-Assisted the Library staff in furniture removal and basement cleanup in preparation for the HVAC project. -Parks -Ongoing mowing, weeding, watering, garbage removal, bathroom stocking and cleaning, and general grounds maintenance in our beautiful parks. -Stamped and colored concrete slab under the flagpoles at Ten Club park is completed. Landscaping is next. - Planning, setting up and clean up for Food & Fun on First and the River Rhythms events this season. - Purchased and assembled 14 additional picnic tables for the parks. -Set up July 4th decorations in various parks including 600 flags lining the river walk at Ten Club park for the events and parade. Facilities and Parks Director Mike Sponholtz 5 6 7 8 9 10 11 12 13 14  15 VILLAGE OF WATERFORD BOARD REPORT For additional information, visit www.waterfordwi.gov Meeting Date: July 21, 2026 Temporary Use Policy for the Vacant Lot at Milwaukee & Main (Old Bowling Alley Site) Background: Since the Village of Waterford acquired the former bowling alley site at the intersection of Milwaukee Street and Main Street for future development, the lot has served the community as an active space for public parking on the paved portion and as a venue for various community events and activities. As the Village continues to receive requests from organizers and vendors wishing to utilize this high-visibility downtown space, we are also mindful of the ongoing need to preserve downtown public parking. Staff is requesting that the Public Works Committee approve a formal Temporary Use Policy. This policy will establish clear rules for the space while explicitly reinforcing to all users that their occupancy is strictly temporary, subject to change, and carries no guarantee of long-term use as the Village progresses toward permanent development plans. Recommendation: Staff recommends the following designated uses and operational frameworks for the property. To formalize the interim use of the vacant lot at Milwaukee and Main Street until permanent development begins, the following structured policy is recommended for implementation: • Public Parking: The improved blacktop area will remain fully open and designated for public parking to support downtown businesses. • Grass & Gravel Areas: The grass area will be utilized for special events and pop-up vendor marketing, while the gravel area is designated specifically for the produce market wagon. Operating Guidelines & Fee Structures To ensure orderly management of the space, the following terms will apply: • Special Events (Grass Area): o All special events will require a standard special event permit. o Potential rental and usage costs will be determined by the Parks & Facilities Director, consistent with the fee structures applied to all other village park spaces. • Pop-Up Vendors (Grass Area): o Vendor agreements will run on a monthly basis and remain active until official notice is given. o Fees: $5 per date for village residents / $10 per date for non-residents. • Produce Wagon (Gravel Area): o The seasonal agreement will remain in place, with the daily cost matching the active pop-up vendor rates. o Exit Clause: If the village requires the wagon to be removed prior to the end of the season (due to development or policy changes), a prorated refund for the remaining time will be provided. Village of Waterford | 123 North River Street | Waterford WI 53185 | 262.534.3980  16 VILLAGE OF WATERFORD BOARD REPORT For additional information, visit www.waterfordwi.gov Transition Plan & Future Use Notice All current users of the lot have been officially notified that a modification or eventual end of use for this lot is imminent. To ensure a smooth transition when development begins, the following alternative pathways have been established: • Special Events will be transitioned to other available village park spaces. • Pop-Up Vendors will be actively encouraged to rent the village chalets. • The Produce Wagon placement will require future discussion and coordination with staff to find a suitable permanent location. Fiscal Impact: None, Respectfully submitted, Alysa Robbins Village of Waterford | 123 North River Street | Waterford WI 53185 | 262.534.3980  17 Village of Waterford Banner Use Permit Application Organization Name _______________________________________________________________________ Applicant Name __________________________________________________________________________ Addresss ______________________________________________ City_____________________ State _____Zip Code__________ Phone # _______________________________________Alt Phone #________________________________ Email Address ____________________________________________________________________________ A Village of Waterford Special Event Permit as been applied for for this event. Name of Event________________________________ Location of Event ___________________________ Date(s) of Event _______________________________ Requested Start Date(s) _____________________ Banner Locations Requested**: Banner Design: Whitford Park Size: 6' Wide x 4' Height S 6th St Must be DOUBLE sided Ten Club Park Main & Racine St Utilize Banner Design Best Practices Flyer Jefferson St (DPW) . Must have 4 Grommet Corners Annual Banners, please add wind cut outs Single sponsor logos should be no more than 16"x 11" *see notes on sponsors* Number of Banner Locations requesting:__________ Banner Deisgn Proof required with application. **Locations may vary depending on schedule. VOW has final approval. Permit Agreement With my signature below; I am stating I have received, read, understood, and agree to comply with the terms of the Village of Waterford Banner Policy & Permit Conditions. Applicant Signature ______________________________________________________________________ Date ________/_________/_____________ Please send permit application & banner design proof to: Village of Waterford, 123 N River St., Waterford WI 53185 Email: info@waterfordwi.gov Banner Approved Banner Denied Village Staff:____________________________ P0100A-06/18/2026 Phone Email Website (262) 534-1852 info@waterfordwi.gov waterfordwi.gov  VILLAGE BANNER POLICY & PERMITTING 18 Program Overview & Intent Welcome to the The Village of Waterford’s Banner Program. Our banner infrastructure is a managed, premium asset designed exclusively to welcome visitors, promote local tourism, and celebrate community-wide cultural events. To maintain a cohesive, high-quality visual environment that ensures public safety and aligns with our community's strategic goals, the Village maintains strict editorial control over all banner hardware. Legal Notice: The Village of Waterford’s banner poles and hardware are legally designated as a Non-Public Forum. This infrastructure is not an open platform for general public expression, political discourse, or private commercial advertising. The Village reserves the absolute right to approve, reject, modify, or remove any banner design at its sole discretion. General Information Banner placement is subject to availability. Village-sanctioned events maintain absolute precedence for all banner locations. Thereafter, remaining placement availability and scheduling priority shall be determined by Village staff, descending based upon the evaluated tourism impact of each promoted event. Only Village Staff are to hang and take down banners. The Village is not liable for damage or theft. Banners will be placed no longer than 14 calendar days prior to the event. Banners must be received by the Friday prior to to the start date and will be taken down the Monday following the event. Applicant & Content Eligibility To ensure local economic and tourism benefits, all banners must exclusively promote events, festivals, or marketing initiatives occurring within the geographic boundaries of the Village of Waterford. Banners promoting regional events outside village limits are strictly prohibited. Before completing the application, please ensure your organization and proposed campaign meet the following foundational criteria: Eligible Entities & Campaigns Local Municipal/Government Agencies: Civic milestones, seasonal branding, notifications, public information and public safety campaigns. Tourism & Destination Marketing Organizations (DMOs)(as defined under Wis. Stat. 66.015): Regional tourism promotion, arts/cultural district branding, and historic neighborhood initiatives. Registered Non-Profits & Community Groups: Major festivals, public markets, and cultural events that are open to the general public. Prohibited Content Applications containing the following will be automatically disqualified: Direct Private Commercial Advertising: Banners promoting a specific private business storefront, everyday service, or retail product sale. Corporate Sponsors: Event sponsored by businesses with no taxable property in the Village of Waterford if banner displays advertising from said sponsor. Political Messaging: Campaigns advocating for political candidates, political parties, ballot measures, or lobbying efforts. Ideological or Religious Content: Sectarian religious messaging or expressions regarding controversial issues of public debate. Fundraising, Raffles, & Financial Drives: Banners promoting events where the primary purpose is capital fundraising, ticket/raffle sales, donor solicitation, or charitable financial drives (e.g., charity galas, cash raffles, or foundation fundraisers). P0100B-06/18/2026 Phone Email Website (262) 534-1852 info@waterfordwi.gov waterfordwi.gov  MAXIMIZE IMPACT: The Ultimate Checklist for Highly Legible Vinyl Banners 19 You only have seconds to catch a passing customer’s eye. Design for maximum legibility first. 1. The 10-Foot Text Rule (Font Sizing) Your lettering height dictates exactly how far away a potential customer can read your message. The Golden Ratio: Every 1 inch of letter height grants roughly 10 feet of clear readability. Quick Scale Reference: 3-Inch Letters: Ideal for indoor venues or close pedestrian traffic (Readable up to 30 feet). 10-Inch+ Letters: Mandatory for highways, major outdoor events, or fast-moving traffic. Typography Tip: Skip the overly decorative script fonts. Stick to bold, clean, sans-serif typefaces that retain shape at great distances. 2. High-Contrast Color Formulas If your colors blend together, your text disappears. High-contrast pairings break through environmental visual noise. The Best High-Visibility Pairings: Black text on a yellow background, or white text on a dark blue background. Balance the Saturated vs. Neutral: If using a vivid, high-saturation backdrop, ground it with a highly simplified, neutral font color. Defeat the Glare: For outdoor banners exposed to direct sunlight, always select a matte finish instead of gloss to eliminate blinding reflections and preserve readability. 3. The "Less is More" Content Constraint A cluttered banner is an unread banner. Passing traffic will not read a paragraph. Keep your layout constrained to just three core structural elements: A Short, Punchy Headline: Captures the core hook instantly. A Clear Call-to-Action (CTA): Tells them exactly what to do next. Essential Contact Info: A highly visible website URL or phone number. Visual Tip: Let your logos or brand icons support the message for instant brand recognition, but never let them crowd out the headline text. 4. Layout Mechanics & Spacing Embrace White Space: Give your text room to breathe. Generous spacing between letters, lines, and graphic borders prevents your layout from looking like a chaotic block of text. Pro-Production Checklist Before You Print The Full-Scale Test: Before sending files to production, zoom to 100% full-scale on a screen or print out a small, scaled-down physical proof to check how your colors interact in real lighting. The 3-Second Test: Look at your design for exactly three seconds. Did you immediately capture the headline, what the business offers, and where to go next? Partner with Pros: Work side-by-side with localized printers using high-resolution, weather-resilient equipment to make sure your colors remain striking through rain, wind, or heavy sun exposure.