Public Works Committee

Public Works Committee Meeting Jun 12, 2025 Minutes Called to Order @ 4:30 pm Present: Chairman - Trustee Gina Parrilli, Mayor Steve Nero, Trustee Bruce Barker, Trustee Linda Liddle, Trustee Marie Guzzo, Trustee Bob Plowman, Village Clerk Amanda Szymski, Village Manager Jim Gunther, Assistant Village Manager Spencer Parker, Public Works Director Amy Ries, Deputy Police Chief Thompson, Fleet Supervisor Virgil Viscuso, Street Supervisor Melissa Brendle, Forestry Supervisor Jon Yeater, Water Supervisor Brian Beusse. Pledge of Allegiance Approval of Minutes: Minutes from March 20, 2025 were approved by Trustee Barker, second by Trustee Liddle. Unfinished Business: A. Civic Organization Signage - Letters were sent to 10 Civic Organizations with seven responding, three have yet to respond. We will be reaching out to those three again. The sign will go in the downtown area by the railroad tracks. We will be utilizing the Westmont metal arch for the sign. Plans are to have this up this summer. Trustee Barker suggested a white background be added, or similar. New Business: A. Service Award - Jeǒ Bonk 25 years of service. Reports : A. Chairperson 1) Nothing B. Public Works Director - 1) Capital Improvement Project Update: ○ 2025 MFT - The Pre-construction meeting was held on June 5th, 2025. Project scheduled to start on June 22nd, 2025. Areas to be done this year include: Ashford - Wexford Dr., Rumsey Pl, Ainslie Dr., 60th St., Hiddenview, James Dr. ○ Quincy Streetscape Phase 2 - Mid-block crossing is complete. Page 3 of 19  ○ Residential Alley 10 N - all underground work is complete, contractor working on concrete edge restraint and grading of the stone base. Paving of the alley is expected before July 4, weather permitting. ○ North Water Tower - Foundation is complete, construction of the tank will start on June 30th. ○ Liberty Park watermain, 41st & Lincoln watermain extension - Project is substantially complete. We have ARPA funds from DuPage County of $700,000. ○ Washington and Traube Project - Watermain on 55th St. is complete. Watermain has been installed at the intersection of Traube & Washington. All work by school will be complete by the end of summer. 2) Public Works Communication Tools - The Public Works Facebook Page is back up and running. Construction Project Status map, direct notifications(letters, door hangers), 311, email, phone. On 311 there is a new request type under IT for Right-of-Way wire/box damage. 3) Storm water amendments - Currently Community Development is amending Zoning Codes. We would like to make changes to the storm water parts of the municipal code for uniformity with DuPage County and adjacent communities. This will also make the stormwater regulations clear and easy to understand, administer and enforce, streamlining reviews and approvals. Discussion ensued. Trustee Barker discussed the April 2013 event and its impact on stormwater in the Village. Staǒ will prepare a review of what was accomplished from the Westmont Stormwater Master Plan prepared in 2011 for the Village Board. C. Fleet/Facilities Division 1) Six new trucks were delivered last week, and are awaiting a September build date. One new Sign Shop truck has been ordered and is expected the first week of July. A new water main truck is still in design, working with Water to figure out what they need. 2) Chamber oǓce Painting Complete 3) Police Department - Painting prep has started. Patching and painting will start on June 23. Rooms to be painted include: Chief’s Conference Room, Detective’s Conference room. 4) Village Hall remodel will start soon - Board Room, Breakroom, restrooms. 5) Dark Sky - We have received the pole layout from Delta Engineering, there will be ten poles on the south side. 6) Light pole bases - Several poles have been discovered with missing plates/covers on the base exposing wires. Facilities division has been fabricating new covers. 7) Terrazzo Flooring cleaning at Village Hall is complete. Page 4 of 19 D. Forestry & Grounds Division 1) Project update ○ “W” logo planting ○ Tree Seedling Giveaway - 358 seedlings ○ Arbor Day tree planting - Two trees were planted: One at Westview Middle School, One at Westmont High School ○ 197 trees were planted this spring, 70 of which were planted in Carlisle Ct which previously did not have parkway trees. ○ Adopt-A-Planter - We have 70 planters, 54 were adopted this year. ○ Hanging Baskets - 273 baskets were hung, which are Earth Planters and only require every other day watering. ○ Stormwater detention basin fencing ○ 3903 N. Adams St. - is a detention basin on the southwest corner of Adams & 39th St. We are working on acquiring this from DuPage County. DuPage County will design and construct additional detention on this parcel before conveying to the Village. ○ Monarch Waystations - working on mapping locations. ○ Median Landscaping - Ogden median was cleaned up this week and mulched. E. Street Division 1) Project update ○ Safe Step - worked in the Northwest section of town this spring and removed 237 trip hazards. ○ In house 124 sidewalk squares have been replaced ○ Roadway patching on various streets - focus has been Sycamore Run ○ 184 Street signs have been changed keeping up with reflectivity requirements 2) Oakwood Sidewalk Improvements - Bid opening for this project will take place on July 15th, 2025. We have received a DCEO grant in the amount of $330,000. Work will be done on Oakwood Dr. & Williamsburg St. replacing 600 squares or 14,950 square feet of sidewalk. Project completion is targeted for end of October. 3) Handholes on Cass Ave. - On Saturday, Meade will be in town to repair two handholes in the downtown area. 29 N. Cass Ave. and 139 N. Cass Ave. F. Underground 1) Project Update Page 5 of 19  ○ 1,145 feet of ditch work was completed this spring in various locations through town. Fall focus will be on N. Grant St. from Naperville Rd. to Ogden Ave. ○ Eight water main repairs were completed ○ 34 B-boxes were repaired ○ Thirteen storm sewer repairs were completed ○ Six valves were repaired G. Water Division 1) Project Update ○ Water Quality Testing - UCMR5: Fifth Unregulated Contaminant Monitoring Rule - Completed third of fourth quarterly samplings. ○ Lead and Copper testing - round one completed. Round two will be done between July and November. ○ CCR - link is on Water bill, hand delivered to out-of-town customers, physical copies located at: Village Hall, Library and the Public Works Building. Starting in 2027 we will be required to do a bi-annual (twice a year) report. Meeting motioned to adjourn at 5:22 pm by Trustee Plowman, seconded by Trustee Liddle. All in favor. Page 6 of 19  Village of Westmont Public Works Committee June 12, 2025  Tonight’s Agenda 1. Civic Organization Signage 2. Service Award 3. Capital Improvement Project Update 4. Division Reports Civic Organization Signs- Update ● Letters sent to 10 civic organizations to explore interest in participating ● 7 organizations responded that they were interested ● 3 organizations have not yet responded Employee Recognition Jeff Bonk 25 years of service Capital Improvement Project Update 2025 Construction Projects Scheduled ● 2025 MFT Resurfacing Project ● Quincy Streetscape Phase 2 ● Residential Alley 10N ● North Water Tower (2025-2026) ● Lincoln & 41st Watermain ● Washington & Traube Improvements ● Oakwood Sidewalk Improvements 2025 MFT Resurfacing Project Pre-construction meeting held on June 5, 2025 Work scheduled to begin the week of June 22, weather permitting Work includes: ● Surface grinding ● Curb & gutter repair ● Patching ● Sidewalk repair ● ADA improvements ● New asphalt overlay Quincy Streetscape Phase 2 ● Plan was scaled down to the area directly in front of Village Hall ● Improvements to Village Hall access including ADA accessibility ● ADA parking in front of Village Hall to address customer requests ● Includes a mid-block crossing in the Phase 1 limits Quincy Streetscape Phase 2 Residential Alley 10N Reconstruction North Water Tower ● Foundation work is complete ● Structural steel fabrication is being done off site at this time ● Tank construction will begin onsite the week of June 30 Water Plant Rehabilitation Goal is to add redundancy, promote safety and improve efficiency ● Remove all obsolete equipment ● Replace broken or outdated valves, meters and gauges ● Switch from gaseous chlorine feed to a more stable sodium hypochlorite disinfection feed system ● Install a backup generator for the high service pumps ● Install high efficiency, properly sized Variable Frequency Drive pumps ● Install new SCADA system with actively supported PLC’s ● Install new motor control centers and Automatic Transfer Switch ● Currently speaking with communities from around the country utilizing the proposed calcium hypochlorite system. Liberty Park Update- Lincoln & 41st Watermain Extension ● IGA with DuPage County for $700,000 in ARPA funds ● Construction is substantially completed. N. Washington and Traube Capital Improvement Project ● Watermain installation is complete on 55th St. ● Watermain has been installed at the intersection of Washington and Traube. Division Reports Chairperson Public Works Director Fleet/Facilities Division Forestry & Grounds Division Street Division Underground Division Water Division Public Works Communication Tools www.westmont.illinois.gov Construction Updates Village of Westmont Facebook page Construction Project Status Map Direct notifications (letters, door hangers) Call Public Works at (630)981-6270 Email Public Works at pw@westmont.il.gov 311 tickets Public Works Communication Tools Public Works Communication Tools How do I submit a request? Website 311 Mobile Application Submittal My Civic 311 Public Works Communication Tools New request type under IT! Right-of-Way Wire/Damaged Box Facilities ● Westmont Chamber Office Painting just finished ● PD repainting has started with the prep.(Chief Conference Room, Main Halls, Detectives Conference Room, Large Training Room) Patching & Painting will start June 23. (2-3 Weeks) ● Village Hall remodel will start soon ( Board Room, Break Room, Restrooms) Facilities Dark Sky Update- Pole layout and spacing. We are working making sure everything is on the Pole (flag, banner, speaker, hanging baskets, wreath hangers, outlets) Pole layout shows that we have 10 poles on the south side. Facilities As we find light poles around the Village, Facilities has been fabricating new covers in house. It is very hard to source them with the age of the poles. $150-$250 Facilities ● Village Hall floor Cleaning has been completed Fleet ● 6 New Dump Trucks are in and on the lot waiting for the build slot in September. ● 1 New Sign Shop Truck is still on order with Ford. (First week of July) ● 1 New Water Main Truck is still in design/ working with Water to figure out what they need. Forestry & Grounds Division ● Tree Seedling Giveaway ● Arbor Day Tree Planting ● Spring Tree Planting ● Adopt-a-Planter Program ● CBD Hanging Flower Baskets ● Stormwater Detention Updates ● DuPage Monarch Project ● Median Landscaping ● Weekend Storms ● Ogden Median  Arbor Day Tree Seedling Giveaway 358 seedlings handed out!  Arbor Day Tree Plantings ● Westview Hills ● WHS Spring Tree Planting 197 new trees parkway planted! Adopt-a-Planter Program ● 70 available planters ● 54 participants in 2025 Central Business District Hanging Flower Baskets Stormwater Detention Fencing Converted ~9820 sq ft for restoration  N Adams Stormwater Detention & 3903 N Adams DuPage Monarch Project Mapping Project  Median Landscaping Weekend Storms Ogden Median Street Division SafeStep working in NW Intown - Removed 237 Trip Hazards Sidewalk Removals at 124 squares for the year - Avg. 61/yr last 5 years Roadway patching various areas Keeping up with reflectivity requirements- Sign shop has changed 184 signs this year Oakwood Sidewalk Improvements Bid opening on 7/15/25 DCEO Grant Award ~ $333,000 14,950 Sq. Ft. ~ 600 Squares ADA Compliance along Oakwood Dr. Oakwood Dr. and Williamsburg HANDHOLE REPAIRS Meade Electric to begin making repairs to multiple Handholes throughout the CBD on 6/14/25 Current approved repairs at: 29 N. Cass Ave 139 N. Cass Ave  Underground Division Drainage Ditch Maintenance Program ● 1,145 feet of ditch work completed this spring ● N. Grant St., from Naperville Rd. To Ogden Ave., will continue in September  Underground Division ● 8 water main repairs New Addition to the ● 34 B-Box repairs Underground Team Senior Maintenance ● 13 storm sewer repairs Worker ● 6 valve repairs Nick Kollintzas Water Division ● UCMR5 ○ Fifth Unregulated Contaminant Monitoring Rule ○ Monitoring of 29 PFAS and Lithium ○ Per- and Polyfluoroalkyl Substances ■ A group of synthetic chemicals used in a wide range of consumer products ■ Non-stick cookware, water repellent clothes, stain resistant fabrics, cosmetics and similar products ○ Completed 3rd of 4 quarterly samplings ○ Results will published late 2025 or early 2026  Water Division Lead and Copper Testing Bi-annual Testing 60 sample sites 2025 Round 1 Lead Results ○ 90th Percentile of 6.22 ppb ○ Below Action Level of 10 ppb ○ Below Trigger Level of 15 ppb 2025 Round 2 Sampling ○ Sampling between July and November ○ Results posted before December 31st Water Division ● Annual Consumer Confidence Report(CCR) ○ URL link on Water Bill ○ Hand delivered to out-of-town customers ○ Physical copies located at: ■ Village Hall ■ Westmont Public Library ■ Public Works Building ● Beginning in 2027 ○ Bi-annual ○ First report delivered by July 1 ○ Second report delivered by December 31  Questions? Thank you for attending!

PUBLIC NOTICE PUBLIC WORKS COMMITTEE Thursday, June 12, 2025 - 4:30 PM Westmont Village Hall - 31 W. Quincy Street, Westmont, Illinois 60559 AGENDA 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Comment 5. Approval of Minutes A. Minutes of the March 20, 2025 regular meeting. 6. Unfinished Business A. Civic Organization Signage 7. New Business 8. Reports A. Committee Chair B. Department Director C. Division(s) Reports 9. Miscellaneous A. The next meeting of the Public Works Committee is scheduled for September 18, 2025. 10. Adjourn Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 4:00 P.M. Monday through Friday, Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting. Listen Everywhere, an assistive listening, mobile app, is now available to visitors attending Board and Commission Meetings held in the Village Hall Board Room. https://westmont.illinois.gov/581/ADA-Listen-Everywhere