z - Retired - Administration Committee

draft Administration Committee- Meeting Minutes March 2, 2017 CALL TO ORDER: 4:43 by Trustee Liddle ROLL CALL: Committee Staff Trustee Liddle (Chair) Manager May - Liason Mayor Gunter Finance Director Parker Clerk Szymski Police Chief Gunther Trustee Addington Communica ons Dir McIntyre Trustee Barry Fire Chief Weiss Trustee Barker(Co-Chair) PW Director Ramsey Trustee Guzzo Asst Finance Director Olsson Deputy Clerk Richards Deputy Fire Chief Riley HR Director Crane PT HR Generalist Kosman Deputy Liquor Commissioner Mulhearn CD Director Ziegler Econ Dev Director Forssberg Guests Aadil Kamran PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: January 5, 2017 minutes - a mo on Trustee Addington and seconded by Trustee Barry. All ayes. UNFINISHED BUSINESS: There was no unfinished business at this me. NEW BUSINESS: A. New Employee Introduction - HR Director Crane introduced her new employee, PT HR Generalist Carolyn Kosman. Carolyn spoke of her college and HR experience. B. Community Branding Initiative - This item was postponed. C. Village Board Agenda Item of Business - Manager May reviewed the current order of business, the procedures listed in the code versus what we currently do, and how we should change the code to reflect the procedure. Two items in ques on, removal of an item from the consent agenda and the report sec on. Discussion of the removal of an item from the consent agenda being placed at the beginning and not at the  end of new business. Trustee Addington asked why it stated to be put at the end? Manager May stated that the ordinance was wri en that way when the consent agenda was passed. Trustee Barry asked if consent agenda items could be tabled for a later mee ng, and the answer was yes. The removal of report items from the manager and a orney to be removed as neither has reports at the mee ngs. This item will be put up to vote at a future board mee ng. REPORTS A. Chairperson - Nothing at this me B. Village Manager - Nothing further at this me. C. Human Resources - Report was handed out at the diais. D. Deputy Liquor Commissioner - Background checks on new hires and license applicants have been steady. Tonight’s agenda has three massage applicants. E. Clerk’s Office - Statement of Economic Interest is due on April 30th. F. Communications - Introduced Hinsdale Central student, Aadil Kamran, who is shadowing tonight to learn about Village Government. ● Branding ini a ve - Stephanie Wosaki is the core volunteer and she was unable to make the mee ng tonight. Strategy update will be forthcoming. ● Sister City program will have a presenta on at Lions Club in April. ● 100th Anniversary Commi ee mee ng was last week and interviews with long me residents went well. Should be edited and released soon. A former Mayor roundtable interview will be filmed this summer. ● Community Communica ons Commi ee mee ng this week was 90 minutes. Similar to Public Informa on Commi ee but this will meet on a monthly basis to provide synergy with each other to give informa on to the public. ○ Mayor Gunter asked that the O’Connor family that owned Stop and Chat be interviewed as a family - there were 9 children. Would be an interes ng perspec ve with a large family and a business growing in Westmont. Larry asked if anyone had contact? Mul ple responses that the family was s ll local and very involved in Mon ni High School. G. IT - Gave an update on the ERP so ware review sessions that staff par cipated in. ● Tuesday was the dispatch switchover to Addison. Went without a hitch. ● Time Clock/Scheduling so ware will be finalized in the next few weeks. ○ Mayor asked when the interviewing of the so ware will be done and the implementa on move forward? ■ Glen said there were s ll some ques ons to research on modules. ■ Hope for a contract before the end of this fiscal year. ■ Implementa on will take at a minimum a year and four months. ■ Payroll cut over would probably be next year, 2018. ○ Mayor complimented the staff on si ng through the so ware discussions. ○ Manager May remarked that Glen and Spencer sat through 100% of the presenta ons, while the rest of the staff sat through their departments relevant topics. ADJOURN 5:09 p.m. (next mee ng scheduled May 25, 2017) Mo on by Trustee Addington seconded Trustee Barker, all ayes.