Finance Committee Meeting

CITY OF WHARTON FINANCE COMMITTEE MEETING Monday, July 13, 2026 5:30 PM CITY HALL 120 EAST CANEY STREET WHARTON, TEXAS 77488 - Page 1 -  NOTICE OF CITY OF WHARTON FINANCE COMMITTEE MEETING Notice is hereby given that a Finance Committee Meeting will be held on Monday, July 13, 2026, at 5:30 p.m. at the Wharton City Hall, 120 East Caney Street, Wharton, Texas, at which time the following subjects will be discussed, to-wit: SEE ATTACHED AGENDA Dated this 7th day of July 2026. By: Joseph R. Pace, City Manager I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Finance Committee Meeting is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, at City Hall of said City or Town in Wharton, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on July 7, 2026, at 4:30 p.m. and remained so posted continuously for at least three (3) business days preceding the scheduled time of said meeting. The Wharton City Hall is wheelchair accessible. Access to the building and special parking are available at the primary entrance. Persons with disabilities who plan to attend this meeting and may need auxiliary aids or services, such as interpreters for individuals who are deaf or hearing impaired, readers, or large print, are requested to contact the City Secretary's Office at (979) 532- 4811, Ext. 225 or by FAX (979) 532-0181 at least two (2) days prior to the meeting date. BRAILLE IS NOT AVAILABLE. Dated this 7th day of July 2026. CITY OF WHARTON By: Paula Favors City Secretary - Page 2 -  AGENDA CITY OF WHARTON Finance Committee Meeting Monday, July 13, 2026 City Hall - 5:30 PM Call to Order. Roll Call. Public Comments. Review & Consider: 1. Minutes from the meeting held on June 22, 2026. 2. Resolution: A resolution of the Wharton City Council approving an agreement for Emergency Medical Services Billing and Collection Services and authorizing the Mayor of the City of Wharton to execute all documents related to said agreement. 3. Purchasing Policy Review. 4. Report on creation of impact fees. Adjournment. - Page 3 -  Item-1. City of Wharton 120 E. Caney Street Wharton, TX 77488 FINANCE COMMITTEE Meeting 7/13/2026 Agenda Minutes from the meeting held on June 22, 2026. Date: Item: Attached are the draft minutes from the meeting held on June 22, 2026. City Manager: Joseph R. Pace Date: Tuesday, July 7, 2026 Approval: Mayor: Tim Barker - Page 4 -  Item-1. MINUTES OF CITY OF WHARTON FINANCE COMMITTEE MEETING 120 EAST CANEY STREET WHARTON, TEXAS 77488 Monday, June 22, 2026–6:00 p.m. City Secretary Paula Favors declared a meeting of the City Council Finance Committee duly open for the transaction of business at 6:00 p.m. Committee Members present: Mayor Tim Barker, Councilmember Russell Machann, and Councilmember Larry Pittman. Committee Members absent: None. City Council Members present: None. Staff members present: Assistant to the City Manager Brandi Jimenez, City Secretary Paula Favors, Finance Director London Davis, Building Official Claudia Velasquez, HR Generalist Selena Rios, Public Works Director Roderick Semien, Assistant to the EMS Director Shelby Robertson, Part-Time Finance Joan Andel, and EMS Director Christy Gonzales. Staff members absent: City Manager Joseph R. Pace. Visitors: None. Public Comments. There were no public comments. The first item on the agenda was to review and consider the minutes from the meeting held on June 8, 2026. Councilmember Russell Machann made a motion to approve the minutes as presented. Councilmember Larry Pittman seconded the motion. All voted in favor. The second item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council approving an agreement for medical, long-term disability, life, accidental death & dismemberment, flexible spending account, health reimbursement account, and voluntary vision plans for city employees for October 1, 2026, to September 30, 2027, Fiscal Year for coverage for City employees; authorizing the Mayor of the City of Wharton to execute all documents relating to said contracts. City Secretary Paula Favors stated to the Committee that the TX Health Benefits Pool’s increase for the next fiscal year would be 12.84% with Option 1. She stated that the City of Wharton would provide each full-time employee with a $1,250 yearly contribution to the employee health reimbursement account (HRA) administered by the Texas Health Benefits Pool. After some discussion, Mayor Tim Barker moved to recommend to the City Council to approve Option 1 and reduce the yearly contribution to the employee health reimbursement account to $750. Councilmember Russell Machann seconded the motion. All voted in favor. The third item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council authorizing the purchase of a command vehicle for the Wharton Emergency Medical Service Department and authorizing the City Manager to execute all documents related to said purchase. EMS Director Christy Gonzales stated to the Committee that three quotes were received for the purchase of a command vehicle for the Wharton Emergency Medical Service Department. The quotes were as follows: 1. Destination Ford for a 2026 Ford F-150 in the amount of $46,824.00. 2. Wharton Ford for a 2026 Ford F-150 in the amount of $49,475.43. 3. Don Davis for a 2026 Chevrolet Silverado 1500 in the amount of $46,295.10. - Page 5 -  Item-1. After some discussion, Councilmember Russell Machann moved to recommend to the City Council to purchase the command vehicle from Destination Ford in the amount of $46,824.00. Mayor Tim Barker seconded the motion. All voted in favor. The fourth item on the agenda was to review and consider a Resolution: A resolution of the Wharton City Council authorizing the plumbing repairs for the Wharton Emergency Medical Service Department and authorizing the City Manager to execute all documents related to said repairs. EMS Director Christy Gonzales stated to the Committee that three quotes were received for the plumbing repairs at the Wharton Emergency Medical Services Department. The quotes were as follows: 1. TDT Plumbing-$48,286.00. 2. Luycx Plumbing Company/D-Square Foundation Repair-$24,300.00. 3. Phil’s Plumbing Company-$148,167.50. After some discussion, Councilmember Russell Machann moved to recommend to the City Council to contract with TDT Plumbing in the amount of $48,286.00. Councilmember Larry Pittman seconded the motion. All voted in favor. The fifth item on the agenda was adjournment. The meeting was adjourned at 6:30 p.m. ______________________________ Joseph R. Pace, City Manager - Page 6 -  Item-2. City of Wharton 120 E. Caney Street Wharton, TX 77488 FINANCE COMMITTEE Meeting 7/13/2026 Agenda Resolution: A resolution of the Wharton City Date: Item: Council approving an agreement for Emergency Medical Services Billing and Collection Services and authorizing the Mayor of the City of Wharton to execute all documents related to said agreement. Attached is a memo from EMS Director Christy Gonzales regarding EMS Billing and Collection Services. On June 18, 2026, the City Staff received proposals for EMS Billing and Collection Services. A total of four (4) proposals were received. The proposals are as follows: 1. EMS Management & Consultants, Inc. (6% collected revenue with no additional fees). 2. EMERGICON, LLC (8% of collected revenue and 2% credit card fee when paid by credit). 3. One Billing Solutions, LLC (15% of collected revenue with no additional fees). 4. Cinde Hendry (deemed ineligible due to not meeting the proposal requirements). It is the City Staff’s recommendation to accept the proposal from EMS Management & Consultants, Inc. to provide EMS Billing and Collection Services. City Attorney Paul Webb has reviewed the agreement and approves. Ms. Gonzales will be present to answer any questions. City Manager: Joseph R. Pace Date: Tuesday, July 7, 2026 Approval: Mayor: Tim Barker - Page 7 -  City of Wharton Item-2. EMERGENCY MEDICAL SERVICES 2010 N. Fulton WHARTON, TEXAS 77488 INTERDEPARTMENTAL MEMO DATE: JUNE 24, 2026 TO: JOSEPH R. PACE – CITY MANAGER FROM: CHRISTY GONZALES – EMS DIRECTOR RE: EMS BILLING AND COLLECTIONS Mr. Pace, We have received four (4) proposals for Emergency Medical Services (EMS) billing and collection services. The proposals were submitted by the following vendors:  EMS Management & Consultants, Inc. (6% collected revenue with no additional fees)  EMERGICON, LLC (8% of collected revenue and 2% credit card fee when paid by credit)  One Billing Solutions, LLC (15% of collected revenue with no additional fees)  Cinde Hendry (deemed ineligible due to not meeting the proposal requirements) After reviewing the submitted proposals, it is my recommendation that the City accept the proposal from EMS Management & Consultants, Inc. to provide EMS billing and collection services. I respectfully request that this item be placed on the next City Council agenda for review and consideration. If you have any questions or need additional information, please feel free to contact me. Thank you, Christy Gonzales Christy Gonzales, Director of EMS - Page 8 -  Item-2. STATE OF TEXAS COUNTY OF WHARTON AGREEMENT This is a contract for Emergency Medical Service (EMS) billing and collection services between the CITY OF WHARTON, hereinafter referred to as "CLIENT", and ___________, hereinafter referred to as "COLLECTOR". COLLECTOR shall provide the following services: A. Set up and maintain for CLIENT an automated EMS billing and record-keeping system. B. Generate insurance claim processing to the appropriate carriers for patients who have provided the necessary information and consent for primary insurance filings and secondary insurance filings either electronically or on an appropriate paper claim form. C. Generate statements to patients following standard revenue cycle protocols, i.e., once the balance is the patient's responsibility. D. Respond to patient and insurance company inquiries regarding questions about bills for services rendered. E. Post payments to proper accounts for services rendered. F. Collection efforts using special reminders placed on past due accounts, payment plans to patients who are unable to pay in full, tracking of payment plan patients, phone calls or audit letters to delinquent patients. COLLECTOR may, at its own discretion, use third parties to assist in collection, provided COLLECTOR bears the cost of any such assistance and extends the privacy and security requirements to which it is subject to any such third party; COLLECTOR shall notify CLIENT of any third party that COLLECTOR employs. G. Maintain a Third-Party Debt Collector Bond and agree to furnish CLIENT copies of proof of such bond upon request. - Page 9 -  Item-2. H. Maintain compliance with applicable regulatory guidelines. I. Provide billing data in a form and manner that is accessible to CLIENT utilizing its own equipment and software in CLIENT'S office, subject to agreement that CLIENT will protect the privacy and security of the information. J. Provide monthly management reports serving as a general internal analysis. K. Serve as billing records custodian, respond to requests for production of billing records. Fees for said service to be collected at COLLECTOR’S discretion from individual or entity requesting records. Deposits for CITY OF WHARTON EMS: A. All of the monies due the CLIENT through the services of COLLECTOR will be deposited in the CLIENT'S bank account under the name of the City of Wharton EMS. B. CLIENT has sole ownership of said bank account; COLLECTOR has no authorization to withdraw any monies from CLIENT'S bank account. C. All Medicare and Medicaid monies will be deposited via Electronic Fund Transfer (ETF) into the CLIENT'S bank account. CLIENT will: A. Provide reasonable management support and personnel sufficient to allow COLLECTOR to provide these services to CLIENT. B. As a covered entity, protect the privacy and security of personally identifiable health information received from COLLECTOR pursuant to the Health Insurance and Portability Act of 1996. C. Be responsible for the accuracy of the original data obtained on each emergency ambulance run. D. Provide edited patient data, including insurance verification, when available to COLLECTOR. E. Make available to COLLECTOR any and all information including but not limited to, patient documentation, files, hospital patient face sheets when available, and any - Page 10 -  Item-2. other information needed by COLLECTOR to allow COLLECTOR to provide listed to CLIENT. F. Inform COLLECTOR of any necessary corrections. G. Inform COLLECTOR of any direct payments made to CLIENT, and to furnish COLLECTOR copies of all EOB's or any other paperwork received from all insurance carriers. H. Refrain from any action, which could or would circumvent the procedures and methodologies used by COLLECTOR. COLLECTOR's charges for services include: A. 6% of net cash collected per month. Net cash is defined as total collections less any patient refunds and any costs of credit card surcharges or fees. B. 20% of net cash collected for accounts sent to the collection agency. Net cash for accounts sent to the collection agency is defined as total collections received less fees paid to the collection agency by CLIENT. COLLECTOR will maintain all records, including payment postings, for all accounts sent to the collection agency. C. COLLECTOR will submit a monthly invoice reflective of amounts specified in A & B above to the CLIENT. All invoices are due and payable within 10 days of receipt by CLIENT. CITY OF WHARTON EMS: CLIENT further agrees that COLLECTOR will be the exclusive billing agent for the term of this agreement. This agreement will be effective on the date executed and shall continue in effect until terminated as provided below. This agreement may be canceled by either party by giving ninety (90) days' written notice. Should CLIENT give ninety (90) days' written notice, COLLECTOR will be given an additional sixty (60) days after the date of termination to collect on all outstanding Accounts Receivable filed prior to and during the cancellation period. - Page 11 -  Item-2. COLLECTOR shall be entitled to terminate this agreement should any invoice remain outstanding 30 days beyond its due date. In such event, COLLECTOR will provide 30 days' written notice to CLIENT. In the event of termination, for any reason, all of the CLIENT’S files retained by COLLECTOR will be made available in printed and/or electronic form to CLIENT after all fees due to COLLECTOR have been paid to COLLECTOR by CLIENT. CLIENT will make every effort to ensure that claims are accurate and delivered in a timely manner. In the event that there is an error or omission of any nature by COLLECTOR or CLIENT which is or is not expressly set forth in this agreement, then and in that event, liability for any error or omission or malfeasance or negligence or alleged negligence on COLLECTOR’S part shall be limited to the correction and reprocessing and rebilling of the particular data or services in question. CLIENT expressly disclaims any and all warranties or other guarantees, including the warranty of merchantability as it might exist under this agreement. Under no circumstances shall CLIENT be liable for consequential damages. This agreement constitutes the entire agreement between the parties, effective as of the ___th day of July 2026. - Page 12 -  Item-2. City of Wharton/__________ EMS Billing and Collections Agreement Page 5 of 5 CITY OF WHARTON, TEXAS ___________ By: ______________________ By: ___________________ TIM BARKER _______________ Mayor President ATTEST: By: ____________________ PAULA FAVORS City Secretary APPROVED AS TO FORM: By: ________________________ PAUL WEBB City Attorney - Page 13 -  Item-2. CITY OF WHARTON RESOLUTION NO. 2026-XX A RESOLUTION OF THE WHARTON CITY COUNCIL APPROVING AN AGREEMENT FOR EMERGENCY MEDICAL SERVICES BILLING AND COLLECTION SERVICES AND AUTHORIZING THE MAYOR OF THE CITY OF WHARTON TO EXECUTE ALL DOCUMENTS RELATED TO SAID AGREEMENT. WHEREAS, Proposals were received for Emergency Medical Services Billing and Collection Services; and, WHEREAS, ____________________ was deemed the best lowest qualified bidder in the amount of $_____________________; and, WHEREAS, The Wharton City Council wishes to approve __________________________________ for Emergency Medical Services Billing and Collections in the amount of $________________________ for the Wharton Emergency Medical Service Department; and, WHEREAS, ___________________ and the City of Wharton wish to enter into an agreement for Emergency Medical Services Billing and Collection Services; and, WHEREAS, The Wharton City Council wishes to authorize the Mayor of the City of Wharton to execute the agreement; and, WHEREAS, The Wharton City Council wishes this resolution to become effective immediately upon its passage. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WHARTON, TEXAS as follows: Section I. The Wharton City Council hereby authorizes the Mayor of the City of Wharton to execute the agreement for Emergency Medical Services Billing and Collection Services between ________________ and the City of Wharton. Section II. The Mayor of the City of Wharton is hereby authorized to execute the agreement. Section III. That this resolution shall become effective immediately upon its passage. PASSED, APPROVED, and ADOPTED this 13th day of July 2026. CITY OF WHARTON, TEXAS By: __________________________ TIM BARKER Mayor - Page 14 -  Item-2. City of Wharton Resolution No. 2026-XX Page 2 of 2 ATTEST: _________________________________ PAULA FAVORS City Secretary - Page 15 -  Item-3. City of Wharton 120 E. Caney Street Wharton, TX 77488 FINANCE COMMITTEE Meeting 7/13/2026 Agenda Purchasing Policy Review. Date: Item: The City Staff will present the Purchasing Policy to the Committee for discussion and review of the process the policy requires when making purchases for the City. City Manager: Joseph R. Pace Date: Tuesday, July 7, 2026 Approval: Mayor: Tim Barker - Page 16 -  Item-3. City of Wharton Purchasing Policy INTRODUCTION: The City’s goal for every purchasing transaction is to obtain the best value possible. The best value is determined by evaluating multiple factors (such as price, delivery capabilities, quality, past performance, training, financial stability, service capabilities, ease of ordering, and payment) and selecting a vendor that offers the best combination of these factors. When quotes/bids are required by policy, they must be conducted on an open and competitive basis, without favoritism, to maximize the best value for the City. Interested suppliers will receive fair and impartial consideration. The City’s Procurement Policy is intended to be consistent with the City’s Policies. The Finance Department will ensure that each transaction is classified or defined as an allowable expenditure. AUTHORITY AND RESPONSIBILITY: Employees involved in the purchasing process are responsible for understanding the City’s Policies and Procedures regarding purchasing and vendor relations. Purchasing decisions are business decisions made on behalf of the City and, therefore, should be made with the utmost consideration for the City's best interests. Segregation of duties and responsibilities in the purchasing process provides proper controls. As the dollar value and complexity of a purchase increase, so does the level of authority and responsibility required to obligate the City. An example of segregation of duties within the City is as follows: • Requester/end user (Department Head): o Determine what is needed. o Determine whether the need can be fulfilled by a Preferred Vendor. o Research vendors. o Solicit prices. o Analyze costs and assess other important factors (i.e., delivery, customer service, etc.). o Select a vendor. o Call for a Purchase Order. o Track documents and paperwork flow. o Ensure the proper receipt of ordered goods or services.  Approver (Finance Dept): o Validate the legitimate business purpose of the transaction. o Validate that adequate funding is available. o Ensure compliance with the City Policy and applicable regulations. - Page 17 -  Item-3. o Monitor and reconcile purchase transactions using the financial system and associated financial statements and reports. o Monitor budgets. ETHICS: City personnel shall not solicit a gift or accept a significant gift from any supplier or prospective supplier. A ‘significant gift’ is defined as any item, service, favor, monies, credits, or discounts not available to others which could influence purchasing decisions. City personnel may accept trivial items as a matter of courtesy, but may not solicit them. Acceptance of social invitations to occasional business meals, entertainment, and hospitality will be subject to prudent judgment as to whether the invitation places or appears to place the recipient under any obligation, the appropriateness of the occasion, frequency, and choice of facilities. Questions about the value of a gift or the appropriateness of an invitation should be referred to your supervisor to ensure compliance with the City’s conflict of interest policy. The City values its suppliers and assumes that vendors, in turn, value the City’s business. No token or display of appreciation is necessary or encouraged. All vendors are asked to comply with the City’s standards by not offering incentives, gifts, or services to individual personnel. SIGNATURE AUTHORITY: End users within each Department do NOT have the authority to sign ANY contracts or agreements with outside parties on behalf of the City. Contracts/agreements that require the City's signature must be reviewed by the Finance Department. The Finance Department will forward the contract/agreement for the purchase of products and services to the City Manager for review to make sure appropriate policies and procedures were followed in the selection of vendors. Once the contract/agreement is reviewed and approved, it will be forwarded to the City Manager or Mayor for signature. INSURANCE REQUIREMENTS: The City has established minimum requirements for contractor liability insurance. Vendors that do business with the City are expected to meet these minimum requirements. Risk Management must be reviewed and approved to ensure that these standard insurance requirements of the City are met. - Page 18 -  Item-3. PURCHASING PROCESS: The purchase of goods and services from outside vendors begins with the initiation of a purchase order through the City’s financial system, requesting a purchase order. This shall occur at the time the product or service needs to be ordered, not when payment for the product or service is due. Verbal purchases (without an approved purchase order) (i.e., phone orders) are not considered valid by the City, nor are previously used purchase orders or means other than the City’s accounting system. Any Employee who uses these means to initiate purchases with outside vendors assumes responsibility for such purchases at their own risk. BID PROCESS: The City requires that bids be solicited for all purchases exceeding $100,000.00. All bid openings are to be scheduled with the City Secretary. RECEIVING: A Receipt is the Department Head’s way of indicating to Accounts Payable that the product has been received or the service has been provided, and therefore, the Purchase Order is approved for payment. o Receipts must be sent as soon as possible after receiving the product/service to authorize payment. o When requesting payment for services rendered, a two-way match is required (Purchase Order/invoice). o If the Department Head will not be sending a receipt right away (due to a dispute with the vendor, etc.), please notify Accounts Payable immediately. PAYMENT PROCESSING: Vendors are instructed to send invoices directly to Accounts Payable for prompt and accurate processing. This is the best way to ensure invoices are paid in a timely manner. Invoices will be entered by Accounts Payable. If, after review of the invoice, the bill should not be entered/paid (due to a dispute with the vendor, etc.), the Department Head shall notify Accounts Payable in a timely manner. - Page 19 -  Item-3. To maintain a good payment record and encourage the proper use of Purchase Orders, Accounts Payable will give the highest payment priority to original invoices supported by properly issued and approved Purchase Orders, along with confirmation of receipt of goods and services. TAX EXEMPT STATUS: The City of Wharton is exempt from Sales Tax and Use Tax in the State of Texas. USE OF THE STATE OF TEXAS TAX-EXEMPT STATUS: This tax exemption is intended exclusively for purchases made for the use of the City of Wharton and is not for personal use by individuals. ENFORCEMENT/CONSEQUENCES: Employees must be authorized to commit the City’s resources to a purchase. The City Staff is responsible for adherence to all sections of the policy. Examples of improper use of purchasing authority include: • Stringing or splitting a large purchase into two or more smaller orders in order to avoid bid requirements. • Using an inappropriate account code. • Conflict of interest and/or poor ethical conduct. • Not processing a purchase for each transaction (Requisition to Purchase Order process). Department Heads, as well as individuals, will be subject to disciplinary action for failing to handle purchases in accordance with policy and procedures. This may include: • Elimination of purchasing authority for the Department. • The employee may be recommended for discipline. REQUESTING NEW VENDORS: A signed W-9 form must also be obtained from the vendor to set up a tax-exempt account. - Page 20 -  Item-3. INCORRECT OR DAMAGED SHIPMENTS: If a shipment is received with incorrect or damaged goods, the packing material, packing slip, and/or shipping ticket should be saved. These may be needed if the items have to be returned or exchanged with the vendor. Adhere to the following to ensure incorrect shipments are handled appropriately: • The Department Head or designated department employee shall notify the vendor immediately in writing so that appropriate action may be taken, such as issuing credit or providing a replacement. • If the order must be shipped back to the vendor, it should be packed in the original cartons, and the vendor’s process for return should be followed. • The Department Head or designated department employee should also accurately record this activity (i.e., number of items received, number of items returned, comments, etc.). CREDITS: Credits may occur due to the receipt of defective merchandise, returned goods, discounts, or incorrect invoice payments. Unlike invoices, the application of credits is not simply a matter of verifying the facts on the memo and confirming that the subject goods or services have been rejected. Specific business and accounting questions may need to be resolved with the vendor before the credit is applied. Improperly applied credits are difficult to correct. If a Department Head believes they are entitled to a credit from a vendor or receives a credit memo deemed valid, they should contact Accounts Payable for assistance. All credit memos shall be sent to Accounts Payable for processing. DIRECT BILLING, HOUSE ACCOUNTS, CREDIT CARDS: Department Heads are not authorized to establish direct billing accounts, house accounts, or credit cards with any vendor in the name of the City. Department Heads are not authorized to accept offers for credit cards, charge accounts, or house accounts from vendors who increasingly send such advertisements to the City. Only authorized City personnel are permitted to negotiate/set up credit agreements with vendors. Such requests should be routed to the Finance Director, who, in limited instances, will authorize Department Heads to arrange direct billing with a vendor. - Page 21 -  Item-3. CAPITAL EQUIPMENT / ASSET TRACKING: Capital Equipment is defined as property having a useful life of five years or more and a minimum acquisition cost of $5,000.00 per unit. Capital Assets must be inventoried and controlled in accordance with the City’s Policy. Any piece of equipment valued at more than $100.00 that bears a serial number must be maintained by the department for tracking purposes. PROCEDURE FOR SUBMITTING ITEMS TO THE CITY COUNCIL FOR APPROVAL: Items are due to the City Manager’s Office by noon on Mondays. Note: Historically Underutilized Business Website search: https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do See attachment A for example. 1. Purchases less than $3,000 require a purchase order and a check request with approval from the Department Head before payment. 2. Purchases between $3,000 and $5,000 require a purchase order and documented attempts to obtain two written price quotes, both of which are from historically underutilized businesses, or a sole source vendor, or a cooperative of which the City is a member. A check request with Department Head approval is needed before payment 3. Purchases between $5,000 and $20,000 require approval from City Council and documented attempts to obtain two written price quotes, both of which are from historically underutilized businesses, or a sole source vendor, or a cooperative of which the City is a member. 4. Purchases between $20,000 and $100,000 require approval from City Council and documented attempts to obtain three written price quotes, two of which are from historically underutilized businesses, or a sole source vendor, or a cooperative of which the City is a member. 5. Purchases greater than $100,000 require approval from the City Council and must follow the State bidding laws. - Page 22 -  Item-3. LIST OF COOPERATIVES: Buyboard: www.BuyBoard.com TIPS: www.tips-usa.com Omnia Partners: www.omniapartners.com DIR: www.dir.texas.gov TRAVEL ADVANCE REQUESTS: 1. $60.00 per day meal allowance. 2. Mileage according to current IRS Guidelines (currently .72.5 cents per mile) 3. Hotel charges. 4. All travel advance requests should be submitted as soon as possible to allow time to process the check prior to traveling. TRAVEL EXPENSE UPON RETURN: 1. All itemized receipts must be turned in to include meal receipts, hotel charges, etc. Alcohol, sporting events, in-room movies, or spouse expenses are not reimbursed. 2. Any excess monies received in the advance request must be promptly reimbursed to the City. If this amount is not reimbursed, we may deduct it from your next paycheck, according to the City Travel Policy. 3. All forms must be signed by the Department Head prior to submission to Accounts Payable. 4. Checks are processed approximately on the 10th and 25th of each month. - Page 23 -  Item-3. CITY OF WHARTON RESOLUTION NO. 2025- 61 A RESOLUTION OF THE WHARTON CITY COUNCIL RESCINDING RESOLUTION NO. 2007- 78 AND APPROVING THE UPDATED PURCHASING GUIDELINES. WHEREAS, The Wharton City Council adopted the City of Wharton Ordinance No 2007- 18 that elects that Chapter 252 of the Local Government Texas Code supersedes the City Charter regarding bidding requirements; and WHEREAS, The Wharton City Council wishes to rescind Resolution No. 2007- 18 and approve the updated purchasing guidelines pursuant to S. B. 1173 effective September 1, 2025; and, WHEREAS, The Wharton City Council has determined that it is in the best interest of the City of Wharton to establish purchasing guidelines for the procurement of goods and services, which are as follows: 1. Purchases less than $ 3, 000 require a purchase order and a check request with approval from the Department Head before payment. 2. Purchases between$ 3, 000 and$ 5, 000 require a purchase order and documented attempts to obtain two written price quotes, both of which are from historically underutilized businesses, or a sole source vendor, or a cooperative of which the City is a member. A check request with Department Head approval is needed before payment 3. Purchases between$ 5, 000 and$ 20, 000 require approval from City Council and documented attempts to obtain two written price quotes, both of which are from historically underutilized businesses, or a sole source vendor, or a cooperative of which the City is a member. 4. Purchases between $ 20, 000 and $ 100, 000 require approval from City Council and documented attempts to obtain three written price quotes, two of which are from historically underutilized businesses, or a sole source vendor, or a cooperative of which the City is a member. 5. Purchases greater than $ 100, 000 require approval from the City Council and must follow the State bidding laws. WHEREAS, The Wharton City Council wishes this resolution to become effective September 1, 2025. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WHARTON, TEXAS: SECTION I. The Wharton City Council hereby rescinds Resolution No. 2007- 78 and approves the updated purchasing guidelines. SECTION H. That this resolution becomes effective September 1, 2025. PASSED, APPROVED, and ADOPTED this 25th day of August 2025. - Page 24 -  Item-3. CITY OF WHARTON TIM BARKER Mayor AT ST: PAUL FAVORS City Secretary I 1 - Page 25 -  Item-4. City of Wharton 120 E. Caney Street Wharton, TX 77488 FINANCE COMMITTEE Meeting 7/13/2026 Agenda Report on creation of impact fees. Date: Item: The City Staff will present impact fees to the Committee. City Manager Joseph R. Pace will present his findings on the process of creating impact fees. City Manager: Joseph R. Pace Date: Monday, July 13, 2026 Approval: Mayor: Tim Barker - Page 26 -