City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, MARCH 16, 2015 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilwoman Liz Corry Councilman John Prendiville Councilman John Rutledge Councilman Thor Saline Councilman Todd Scalzo Councilman Phil Suess Absent: None City Staff Present: Donald B. Rose, City Manager Michael G. Dzugan, Assistant City Manager James Knippen, City Attorney Paul G. Redman, Director of Engineering James P. Kozik, Director of Planning & Economic Dev. Robert R. Lehnhardt, Finance Director 2. PRESENTATIONS Mayor Gresk read and presented a proclamation to Ms. Lauren Corry, the St. Patrick’s Day Parade queen. Ms. Corry stated it was an honor to be selected as the St. Patrick’s Day Parade queen. She stated she appreciated the local support and acknowledged the rest of the St. Patrick’s Day Parade queen court. Mayor Gresk presented the Distinguished Budget Presentation Award for the Fiscal Year Beginning May 1, 2014 to Director of Finance Robert Lehnhardt. This award is granted by the Government Finance Officers Association and is the 13th straight year the City of Wheaton has been granted this award. Mayor Gresk also presented a Certificate of Achievement for Excellence in Financial Reporting to Finance Director Bob Lehnhardt, the highest form of recognition in the area of governmental accounting and financial reporting. This is the 32nd consecutive year the City of Wheaton has received this award. 3. CITIZENS TO BE HEARD Mr. Robert McNeily, 323 E Liberty Street, requested the City Council support the naming of the College of DuPage’s Homeland Security Building for Sergeant Robert James Miller who was a Wheaton resident. Mr. McNeily provided Sergeant Miller’s background and Medal of Honor acknowledgement. Mr. McNeily also encouraged residents to support the naming of the COD Homeland Security Building in honor of Sergeant Miller. 4. CONSENT AGENDA Councilman Suess moved and Councilman Rutledge seconded that the following action be taken on the Consent Agenda items: 1. Approve the minutes of the February 23, 2015 Public Hearing and the March 2, 2015 regular Wheaton City Council Meeting, as submitted. 2. Approve Requests for Bond Waivers and Authorize the Issuance of Raffle Licenses to Briar Glen PTC and the Kiwanis Club of Wheaton. Council Proceedings March 16, 2015 / Page 2 3. Adopt Resolution R-08-15, A Resolution Authorizing the Disposal of Surplus Property. 4. Adopt Resolution R-09-15, A Resolution Approving the Plat of Consolidation of 123 E. Hawthorne Boulevard (123 East Hawthorne Boulevard). 5. Adopt Resolution R-10-15, A Resolution Approving the Plat of 1130 Howard Street (1130 North Howard Street). Roll Call Vote on Consent Agenda: Ayes: Councilman Suess Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 5 PASS ORDINANCE NO. F-1853, AN ORDINANCE GRANTING A LOT WIDTH VARIATION ON A CERTAIN PIECE OF PROPERTY COMMONLY KNOWN AS 913 NORTH WHEATON AVENUE – CAPSTONE CUSTOM HOMES, LLC Councilman Rutledge moved and Councilman Scalzo seconded that Ordinance No. F-1853, An Ordinance Granting a Lot Width Variation on a Certain Piece of Property Commonly Known as 913 North Wheaton Avenue – Capstone Custom Homes, LLC, be passed. City Manager Rose stated the Council considered this variation request at its last meeting and directed that an ordinance be prepared approving the request. He recommended approval of the ordinance as presented. Roll Call Vote: Ayes: Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Corry Councilman Prendiville Nays: None Absent: None Motion Carried Unanimously 6. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE BID AWARD TO KOZ TRUCKING, INC. FOR AGGREGATE GRAVEL OR STONE IN THE AMOUNT OF $52,582.50 Councilman Prendiville moved and Councilwoman Corry seconded to receive the recommendation from the Procurement Officer and award the bid for aggregate gravel or stone to Koz Trucking, Inc. in the amount of $52,582.50. Council Proceedings March 16, 2015 / Page 3 City Manager Rose stated Koz Trucking, Inc. submitted the low bid for the project, which reflects a 12.81% increase over last year’s price. He recommended awarding the bid for aggregate gravel or stone to Koz Trucking, Inc. in the amount of $52,582.50. Councilman Saline questioned if the amount was for material only. City Manager Rose stated it is for material and transportation to the City’s Public Works yard. Roll Call Vote: Ayes: Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Corry Nays: None Absent: None Motion Carried Unanimously 7. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE BID AWARD TO RW DUNTEMAN COMPANY FOR THE 2015 ROAD, SEWER, AND WATER REHABILITATION PROGRAM IN THE AMOUNT OF $4,921,034 Councilman Saline moved and Councilman Suess seconded to receive the recommendation from the Procurement Officer and award the bid for the 2015 Road, Sewer, and Water Rehabilitation Program to RW Dunteman Company in the amount of $4,921,034. City Manager Rose stated the 2015 Road, Sewer and Water Rehabilitation Program was $1 million over the engineer’s estimate. He stated the Engineering staff had reviewed the bids received and determined the bids were sound and competitive for the project. The significant increase from the engineer’s estimate was in the area of water and sewer utility construction. City Manager Rose recommended awarding the bid for the 2015 Road Program to RW Dunteman Company in the amount of $4,921,034. Councilman Rutledge questioned if bonding was legally required. City Manager Rose stated it was. Roll Call Vote: Ayes: Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Nays: None Absent: None Motion Carried Unanimously Council Proceedings March 16, 2015 / Page 4 8. ADOPT RESOLUTION R-11-15, A RESOLUTION FOR THE IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE Councilman Suess moved and Councilman Prendiville seconded that Resolution R-11-15, A Resolution for the Improvement by Municipality Under the Illinois Highway Code, be adopted. City Manager Rose stated that, in conjunction with the award of the contract for the 2015 Road, Sewer and Water Rehabilitation Program, the City must adopt a resolution for the expenditure of Motor Fuel Tax Funds which support the road work expenses for the program. This year, the MFT expenditure of the Program is $1,259,000.00. He recommended adoption of the resolution. Councilman Suess questioned if it is possible the State would freeze MFT funding. City Manager Rose stated it is possible that the State could freeze future MFT funding; however, the City maintains approximately $1.6 million in fund balance in the MFT Fund which could cover the exposure for this year’s Road Program, but it would be a problem for the future if the State permanently adjusts MFT funding. Roll Call Vote: Ayes: Councilman Suess Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 9. FIRST READING OF AN ORDINANCE AMENDING CHAPTER 26 “BUSINESSES” OF THE WHEATON CITY CODE City Manager Rose indicated staff is recommending amending the City Code with regard to the placement of food carts in the downtown area. He stated the amendments include not locating the cart directly in front of a restaurant licensed by the City, as well as not allowing them to conduct business along streets that are closed by the City for special events. City Manager Rose stated this item appears for a first reading and will be on the April 6 Council agenda for formal action. Councilman Suess questioned the need for amending the ordinance and whether there was any concern to allow carts on public property. Director of Planning and Economic Development Kozik stated the current regulations prohibit the operation of a food cart within 100 feet of any restaurant licensed by the City which, when applied in downtown, would not allow a food cart anywhere within the downtown area. He stated the amendment would maintain the 100 foot distance requirement only if the restaurant serves similar products as the food cart. He stated the Downtown Wheaton Association Board has reviewed the amendment and recommended approval provided that food carts are also prohibited from conducting businesses on streets closed during a special event. Director of Planning and Economic Development Kozik also stated that the food cart would need to be licensed by both the City and the Health Department in order to operate on City rights-of-way. 10. COUNCIL COMMENT There were no Council comments. Council Proceedings March 16, 2015 / Page 5 11. APPROVAL OF WARRANT Councilman Suess moved and Councilman Rutledge seconded that Warrant No. 652 in the amount of $1,269,887.03 be approved. Roll Call Vote: Ayes: Councilman Suess Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 12. ADJOURNMENT Councilman Scalzo moved and Councilwoman Corry seconded that the regular Wheaton City Council Meeting be adjourned at 7:27 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, Michael G. Dzugan Assistant City Manager