City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, APRIL 6, 2015 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilwoman Liz Corry Councilman John Prendiville Councilman John Rutledge Councilman Thor Saline Councilman Todd Scalzo Absent: Councilman Phil Suess City Staff Present: Donald B. Rose, City Manager Michael G. Dzugan, Assistant City Manager James Knippen, City Attorney Paul G. Redman, Director of Engineering James P. Kozik, Director of Planning & Economic Dev. John M. Duguay, Human Resources Director Sharon Barrett-Hagen, City Clerk 2. PRESENTATIONS Mayor Gresk read and presented a proclamation to Ms. Nancy Flynn, proclaiming April 11-25, 2015 as “Earth Days” in Wheaton. Ms. Flynn thanked the Mayor and City Council for the proclamation. City Manager Rose stated information on the various events can be found on the City’s website. Mayor Gresk read and presented a proclamation to Ms. Nancy Allured and Mr. Jim Knasel, proclaiming May as “National Bike Month” and May 6, 2015 as “National Bike to School Day” in Wheaton. Ms. Allured thanked the Mayor and the City Council for the proclamation. She stated three schools have participated in this national event in the past. Ms. Allured stated a bike safety class will be held on May 9 in partnership with the Wheaton Park District. She also encouraged everyone to view the safety video which is located on the City’s website. 3. CITIZENS TO BE HEARD Ms. Pamela Paulsen, 170 Christina Circle, invited everyone to attend the NEW 200 Foundation Pizza Palooza fundraiser on April 13 from 6-8 p.m. at Wheaton Warrenville South High School. 4. CONSENT AGENDA Councilman Saline moved and Councilwoman Corry seconded that the following action be taken on the Consent Agenda items: 1. Approve the minutes of the March 16, 2015 regular Wheaton City Council Meeting, as submitted. 2. Approve Requests for Bond Waivers and Authorize the Issuance of Raffle Licenses to the NEW 200 Foundation and DuPage Social Service Association. 3. Adopt Resolution R-12-15, A Resolution Approving a Plat of Easement Grant for Water Main Maintenance (Wheaton North High School). Council Proceedings April 6, 2015 / Page 2 4. Approve Requests and Authorize the Issuance of Special Event Permits to Lowell Elementary School – Lowell School 5K Family Fun Run, Hawthorne Elementary PTA – Hawthorne Fun Run, Wiesbrook PTA – Wiesbrook School Tiger Trot, Briar Glen Elementary School – Briar Glen Bulldog 3K Run/Walk and B R Ryall YMCA – Soapbox Derby. 5. Receive Procurement Officer’s Recommendation and Authorize Coop Purchase of Line Striping – Thermoplastic from Superior Road Striping through Northwest Municipal Conference/Suburban Purchasing Council in the amount of $60,000. 6. Receive Procurement Officer’s Recommendation and Authorize Bid Award to Layne Christensen Company for Pump #5 Repair in the amount of $13,251. 7. Receive Procurement Officer’s Recommendation and Authorize Coop Purchase of Sealcoating and Painting Parking Lots from Patriot Pavement Maintenance through College of DuPage in the amount of $14,464 for Lots 6 and 9 and $8,828 for the Public Works Lot. 8. Receive Procurement Officer’s Recommendation and Authorize Coop Purchase of Bulk Rock Salt from Morton Salt through DuPage County in the amount of $$70.44/ton. Roll Call Vote on Consent Agenda: Ayes: Councilman Saline Councilman Scalzo Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Nays: None Absent: Councilman Suess Motion Carried Unanimously 5 PASS ORDINANCE NO. F-1854, AN ORDINANCE AMENDING CHAPTER 26 “BUSINESSES” OF THE WHEATON CITY CODE Councilman Rutledge moved and Councilman Scalzo seconded that Ordinance No. F-1854, An Ordinance Amending Chapter 26 “Businesses” of the Wheaton City Code, be passed. City Manager Rose stated this item appeared on the March 16 agenda as a first reading and is before the Council tonight for formal action. He stated the ordinance would regulate food carts in the downtown area and he recommended approval of the ordinance as presented. Roll Call Vote: Ayes: Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilwoman Corry Councilman Prendiville Nays: None Absent: Councilman Suess Motion Carried Unanimously Council Proceedings April 6, 2015 / Page 3 6. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE BID AWARD TO THORNE ELECTRIC FOR SIGNAL IMPROVEMENT PROJECT – WEST STREET AND CHILDS/ILLINOIS STREET IN THE AMOUNT OF $216,084. Councilman Prendiville moved and Councilwoman Corry seconded to receive the recommendation from the Procurement Officer and award the bid for a signal improvement project at West Street and Childs/Illinois Street to Thorne Electric in the amount of $216,084. City Manager Rose stated the project would encompass a redesign of the signals at West Street and Childs/Illinois Street and recommended approval of the bid award to Thorne Electric in the amount of $216,084 as submitted. Roll Call Vote: Ayes: Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilwoman Corry Nays: None Absent: Councilman Suess Motion Carried Unanimously 7. FIRST READING OF AN ORDINANCE ADOPTING CITY OF WHEATON PERSONNEL RULES AND REGULATIONS, AS REVISED City Manager Rose stated the Director of Human Resources prepared a memorandum outlining the proposed amendments to the City’s Personnel Manual. He stated the changes are to ensure the City is in compliance with State and Federal laws, as well as bringing the manual up-to-date with best practices in the City. City Manager Rose indicated the item is on the agenda for a first reading and will return on the April 20, 2015 agenda for formal action. 8. FIRST READING OF AN ORDINANCE ESTABLISHING THE COMPENSATION OF OFFICERS, ASSISTANTS AND EMPLOYEES OF THE CITY OF WHEATON, ILLINOIS, AND PROVIDING FOR A PAY PLAN FOR EMPLOYEES OF THE CITY City Manager Rose stated the proposed ordinance sets forth the pay plan for City employees for fiscal year 2015-2016. He stated the item appears on the Council’s agenda for a first reading and formal action will be taken at the April 20, 2015 meeting. 9. APPROVE REAPPOINTMENTS TO CITY BOARDS/COMMISSIONS Mayor Gresk moved and Councilman Scalzo seconded that the reappointments John Dalby to the Band Commission, Robert Young to the Environmental Improvement Commission and Don Sender to the Liquor Control Commission, for three year terms respectively, be approved. Roll Call Vote: Ayes: Mayor Gresk Councilman Saline Councilman Scalzo Councilwoman Corry Councilman Prendiville Councilman Rutledge Council Proceedings April 6, 2015 / Page 4 Nays: None Absent: Councilman Suess Motion Carried Unanimously 10. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE BID AWARD TO PLOTE CONSTRUCTION FOR HOT MIX AND BINDER BITUMINOUS MATERIALS IN THE AMOUNT OF $288,147 AND TO K-FIVE CONSTRUCTION CORP. FOR HIGH PERFORMANCE PATCHING MATERIAL BITUMINOUS MATERIAL IN THE AMOUNT OF $22,555 Councilman Scalzo moved and Councilman Rutledge seconded that the Procurement Officer’s Recommendation be received and the Bid Award to Plote Construction for Hot Mix and Binder Bituminous Materials in the Amount of $288,147 and to K-Five Construction Corp. for High Performance Patching Bituminous Material in the Amount of $22,555, be authorized. City Manager Rose stated the Procurement Officer has prepared a bid award recommendation for bituminous materials to two vendors, one for hot mix and binder materials to Plote Construction in the amount of $288,147 and the second to K-Five Construction Corp. in the amount of $22,555 for high performance patching materials. He recommended the bid award, as submitted, be approved. Roll Call Vote: Ayes: Councilman Scalzo Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: Councilman Suess Motion Carried Unanimously 11. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE THE COOP PURCHASE OF JOINT AND CRACK SEALING SERVICES FROM PATRIOT PAVEMENT MAINTENANCE IN AN AMOUNT NOT TO EXCEED $40,000 Councilman Prendiville moved and Councilman Saline seconded that the Procurement Officer’s Recommendation be received and the Coop Purchase of Joint and Crack Sealing Services from Patriot Pavement Maintenance in an amount not to exceed $40,000 be approved. City Manager Rose stated this contract was competitively bid by another governmental entity, resulting in lower costs for the City. He recommended approval of the Coop Purchase from Patriot Pavement Maintenance for joint and crack sealing services in an amount not to exceed $40,000. Roll Call Vote: Ayes: Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilwoman Corry Nays: None Council Proceedings April 6, 2015 / Page 5 Absent: Councilman Suess Motion Carried Unanimously 12. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE THE COOP PURCHASE OF LINE STRIPING PAINT FROM PRECISION PAVEMENT MARKINGS, INC. IN AN AMOUNT NOT TO EXCEED $40,000 Councilman Saline moved and Councilwoman Corry seconded that the Procurement Officer’s Recommendation be received and the Coop Purchase of Line Striping Paint from Precision Pavement Markings, Inc. in an amount not to exceed $40,000 be approved. City Manager Rose recommended approval of the Coop Purchase from Precision Pavement Markings, Inc. for line striping and paint in an amount not to exceed $40,000. Roll Call Vote: Ayes: Councilman Saline Councilman Scalzo Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Nays: None Absent: Councilman Suess Motion Carried Unanimously 13. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE THE COOP PURCHASE OF A CONTROLLED INTERSECTION REPAVEMENT FROM R. W. DUNTEMAN IN THE AMOUNT OF $143,300 Councilman Rutledge moved and Councilman Prendiville seconded that the Procurement Officer’s Recommendation be received and the Coop Purchase of a Controlled Intersection Repavement Services from R. W. Dunteman in the amount of $143,300 be approved. City Manager Rose indicated four intersections would be improved under this proposal: Warrenville and West at Roosevelt Road, Naperville/Roosevelt, President/Roosevelt and Blanchard/Roosevelt. He stated staff has recommended this work be performed by the same company awarded the 2015 Road Program. City Manager Rose recommended approval of the Coop Purchase for controlled intersection repavement from R. W. Dunteman in the amount of $143,300. In response to Councilman Rutledge, City Manager Rose confirmed these intersections are on either State or County roads and the work under this coop purchase would be done on the “legs” of the intersections that belong to the City. Roll Call Vote: Ayes: Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilwoman Corry Councilman Prendiville Nays: None Council Proceedings April 6, 2015 / Page 6 Absent: Councilman Suess Motion Carried Unanimously 14. RECEIVE THE PLANNING & ZONING BOARD REPORT RE: ZONING APPLICATION #15- 03, PUD/105 BRIDGE STREET/ANDREACCHI AND PASS ORDINANCE NO. F-1855, AN ORDINANCE GRANTING PLANNED UNIT DEVELOPMENT APPROVAL TO ALLOW THE CONSTRUCTION AND USE OF A 3,750 SQUARE FOOT POLE BUILDING FOR A CONTRACTOR OFFICE AND SHOP WITH 9 ON-SITE PARKING SPACES AT 105 BRIDGE STREET - ANDREACCHI Councilman Scalzo moved and Councilwoman Corry seconded that the Planning & Zoning Board Report Re: Zoning Application #15-03, PUD/105 Bridge Street/Andreacchi be received and Ordinance No. F- 1855, An Ordinance Granting Planned Unit Development Approval to Allow the Construction and use of a 3,750 Square Foot Pole Building for a Contractor Office and Shop with 9 on-site Parking Spaces at 105 Bridge Street – Andreacchi, be passed. City Manager Rose stated the Planning & Zoning Board reviewed and approved a request for a special use permit for a planned unit development for the construction of a 3,750 square foot pole building to be used as a contractor’s office and shop with nine parking spaces following demolition of the existing residence located on the property. He stated the property consists of 2.8 acres and is located within the M-1 Manufacturing zoning district. City Manager Rose recommended receipt of the Planning & Zoning Board report and approval of the ordinance as presented. Roll Call Vote: Ayes: Councilman Scalzo Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: Councilman Suess Motion Carried Unanimously 10. COUNCIL COMMENT Councilman Scalzo encouraged everyone to vote tomorrow. City Manager Rose questioned if the City Council had any objections to holding a special City Council meeting next Monday, April 13. No objections were raised by the Council members. Councilman Prendiville reminded residents of the recycling extravaganza to be held Saturday, April 11 from 9 a.m. to 1 p.m. 11. APPROVAL OF WARRANT Councilman Scalzo moved and Councilman Saline seconded that Warrant No. 653 in the amount of $907,021.73 be approved. Roll Call Vote: Ayes: Councilman Scalzo Councilwoman Corry Councilman Prendiville Councilman Rutledge Council Proceedings April 6, 2015 / Page 7 Mayor Gresk Councilman Saline Nays: None Absent: Councilman Suess Motion Carried Unanimously 12. ADJOURNMENT Councilman Saline moved and Councilman Rutledge seconded that the regular Wheaton City Council Meeting be adjourned at 7:31 p.m. Roll Call Vote: Ayes: Councilman Saline Councilman Scalzo Councilwoman Corry Councilman Prendiville Councilman Rutledge Mayor Gresk Nays: None Absent: Councilman Suess Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk